REGIONAL AND CORPORATE SERVICES COMMITTEE

Transcription

1 FRASER VALLEY REGIONAL DISTRICT REGIONAL AND CORPORATE SERVICES COMMITTEE Tuesday, July 14, 9:00 a. m. FVRD Boardroom, Cheam Avenue, Chilliwack, BC OPEN MEETING MINUTES Present: Director Patricia Ross - Vice Chair - City of Abbotsford Director Henry Braun - City of Abbotsford Director Bill Dickey - Electoral Area D Director Jason Lum - City of Chilliwack Director Pam Alexis - District of Mission Director John Van Laerhoven, District of Kent Director Wilfried Vicktor - District of Hope (arrived 9:07 a. m.) Director Leo Facio - Village of Harrison Hot Springs Director Terry Raymond - Electoral Area A Director Alec Niemi - Electoral Area C Director Ray Boucher - Electoral Area F Regrets: Director Sharon Gaetz, Chair - City of Chilliwack Staff Present: Paul Gipps, Chief Administrative Officer Suzanne Gresham, Director of Corporate and EA Administration Barclay Pitkethly, Director of Regional Programs Tareq Islam, Manager of Engineering and Community Services Randy Castle, Manager of E91 1 and Information Technology Stacey Barker, Manager of Environmental Services Jennifer Kinneman, Communications Manager Alison Stewart, Manager of Strategic Planning (part) Kristy Hodson, Assistant Manager of Finance Rebecca Abernethy, Environmental Services Coordinator Jessica Morrison, Environmental Services Coordinator Dave Driediger, Parks Technician (part) Jaime Schween, Executive Assistant Tina Mooney, Executive Assistant Chris Lee, Recording Secretary

2 July 14, 2015 Page 2 Also Present: Mateo Ocejo - President, Net Zero Waste Abbotsford Inc. Farbad A. Diba, Net Zero Waste Abbotsford Inc. 1. CALL TO ORDER Vice Chair Ross called the meeting to order at 9:00 a. m. 2. APPROVAL OF AGENDA AND ADDENDA 2. 1 Approval of Agenda FACIO/BRAUN THAT the Agenda for the Open Meeting of July 14, 2015 be approved; AND THAT all delegations, reports, correspondence and other information set to the Agenda be received for information. [RACS ] 2.2 Approval of Addenda FACIO/BRAUN THAT the Addenda for the Open Meeting of July 14, 2015 be approved; AND THAT all delegations, reports, correspondence and other information set to the Addenda be received for information. [RACS ] 3. DELEGATIONS AND PRESENTATIONS 3. 1 Mateo Oceio. President - Net Zero Waste Abbotsford Inc. As an introduction, Mr. Mateo Ocejo, President of Net Zero Waste Abbotsford, Inc. played a short video showing Net Zero Waste's operations. By way of a Powerpoint presentation, Mr. Ocejo spoke to Net Zero Waste's operations, stating that the facility is located in Gladwin Road in Abbotsford and have been in operation for three years. He stated that the company is committed to using composting technology for cleaner, greener communities. He also

3 July 14, 2015 Page [3 highlighted that food waste can now be included with yard waste under the Curbside Compost Collection Program. He reported that their operations keeps in the odour and so far no odour complaints have been received todate, minimizing the impact on neighbouring communities. Mr. Ocejo also provided City of Abbotsford's curbside garbage comparisons for2012 to 2013, indicating an impressive diversion rate from 41% to 67%. He reported that this organic waste will end up being turned into high quality soil with rich nutrients which can be used in the agricultural sector and by the public. Mr. Ocejo indicated that the City of Abbotsford have developed this project as a regional initiative allowing smaller communities to benefit from the economies of scale. He noted that the City of Abbotsford have saved approximately $250, 000 in disposal costs over the first year and significant reduction of compostables in garbage. The savings have allowed the City to offer free residential drop-off facility. He noted that feedback from residents and the media have been very positive. Mr. Ocejo also reported briefly on the following initiatives:. Re-use of existing hog barns for indoor agriculture. Waste heat energy capture for hot water showers and greenhouses. K-12 school tours and community fundraisers. Compost trails, growth projects and research partnerships underway with KPU, UBC, and UCFV Job Creation Partnership Program - Experience the Fraser and Parks Department Update David Urban, Planner II and Christina Vugteveen, Manager of Regional Parks spoke to the Powerpoint with respect to the Job Creation Partnership Program - Experience the Fraser (ETF) and Regional Parks Department update. Mr. Urban reported that the Program is a partnership between the FVRD and Ecoworks Landscaping Services Incorporation, a subsidiary of the Mennonite Central Committee BC. He informed the Committee that over $320, 000 provincial funding was secured towards this Program and is scheduled to be completed by mid- November He noted that this initiative is a collaborative effort led by two FVRD departments, Strategic Planning and Initiatives and Regional Parks and has member municipality involvement through contributions from the City of Chilliwack and the District of Mission. The Program will provide employment and job skills training for five unemployed workers. During this six-month project, workers will build trails, footbridges, a viewing platform and a boardwalk in the Fraser Valley. From the Parks perspective, Ms. Vugteveen spoke regarding the projects undertaken in the regional parks. She noted that the workers have already built a park gatehouse at Island 22 and an outhouse at Dewdney Regional Park in Electoral Area G and highlighted several future projects at Hillkeep Regional Park in Chilliwack and Neilson Regional Park in Mission. She also thanked the Committee members for attending the Provincial announcement of this funding at Island 22 Regional Park on Monday, July 6, 2015.

4 July 14, 2015 Page 4 Directors Lum and Ross commended staff on their good work and passion on this Program and the on the ETF project in general. 4. MINUTES/MATTERS ARISING 4. 1 Minutes of the Meetina -June NIEMI/FACIO THAT the Minutes of the Open Meeting of June 10, 2015 be adopted. [RACS ] 5. CORPORATE ADMINISTRATION 5. 1 FCM 2016 Sustainable Communities Conference: February 9 to LUM/ALEXIS THAT the Fraser Valley Regional District Board authorize Director Patricia Ross to attend the FCM Sustainable Communities Conference to be held in Ottawa, Ontario from February 9 to 11, 2016; AND THAT Registration fees, accommodation and travel costs be approved from Budget 101. [RACS ] 6. FINANCE 6. 1 Award of External Audit Services to KPMG LLP - Two Year Extension Mr. Paul Gipps, Chief Administrative Officer reported that the three year agreement (2013 to 2014) with KPMG LLP for annual audit services is complete and the RFP allowed the Board to provide an extension for a further two year period upon successful service delivery. VICKTOR/LUM THAT the Fraser Valley Regional District Board award a two year extension, for the years 2015 and 2016, to KPMG LLP for performing audit services for the Fraser Valley Regional District and the Fraser Valley Regional Hospital District. [RACS ]

5 July 14, 2015 Page Sumas Mountain Fire Protection Reserve - Transfer of Funds to City of Abbotsford Mr. Gipps reported that a review of FVRD accounts has determined that monies collected from the Sumas Mountain Fire Protection local service and and placed into a capital reserve fund were not transferred to the City of Abbotsford when the boundary extension occurred and as such it would be prudent to have the funds transferred to the City of Abbotsford, the agency responsible for Fire Protection in this area. ALEXIS/RAYMOND THAT the Fraser Valley Regional District Board approve the transfer of $74, 539 in the Sumas Mountain Fire Protection Reserve Fund to the City ofabbotsford. [RACS ] 6.3 Fraser Valley Express Sub-Reaional Transit Service Area Amendment Bylaw ALEXIS/NIEMI THAT the Fraser Valley Regional District Board give three readings to the bylaw cited as'traser Valley Regional District Fraser Valley Express Sub-Regional Transit Service Area Amendment Bylaw No. 1330, 2015; AND THAT Bylaw 1330, 2015 be submitted to City of Abbotsford and City of Chilliwack Councils to gain consent on behalf of the municipal participating areas of the Fraser Valley Regional District in accordance with Section of the Local Government Act; AND FURTHER THAT upon receipt of municipal consent, that Bylaw 1330, 2015 be submitted to the Inspector of Municipalities for approval. [RACS ] Mr. Paul Gipps, Chief Administrative Officer reported that back in September, 2013 Bylaw 1236, 2013 was given three readings and the bylaw was subsequently submitted to the Inspector of Municipalities for approval. Following negotiations with Ministry staff, the bylaw was recommended for approval with the understanding that FVRD would put forth a new bylaw amendment in 2015 to address the requisition wording and that this was more of a housekeeping matter. Subsequently Bylaw 1236, 2015 was adopted in July REGIONAL PROGRAMS AND SERVICES 7. 1 ENVIRONMENTAL SERVICES

6 July 14, 2015 Page BC Visibility Coordinating Committee Update - Visual Air Quality Ratina The staff report dated July 14, 2015 from Rebecca Abernethy, Environmental Services Coordinator with respect to an update on the BC Visibility Coordinating Committee and information on the forthcoming Visual Air Quality Rating was provided for information FVRD Air Quality and Climate Protection: Information and Outreach Initiative The staff report dated July 14, 2015 outlining an information and outreach initiative, to occur over the summer and fall of 2015, to support development of a new air quality management plan for the region was provided for information Electric Vehicle Fast Charging Stations Opportunity in the FVRD Mr. Gipps reported that the FVRD took possession of an electric vehicle on July 13, BOUCHER/FACIO THAT the Fraser Valley Regional District pursue hosting two electric vehicle fast charging stations in the region: one at the Boston Bar Bowling Alley, and the other at corporate head office in Chilliwack. [RACS ] Staff responded to the following questions raised by Committee members: Reasons for choice of locations? What are the benefits of a fast charger? /s the fast charging station for public use? Are there statistics on the numbers of users of the FVRD charging stations? How do you advertise our charging stations? Tes/a has their own charging station in Hope, can they utilize our charging stations? How do you offset costs for operating charging stations? What about staff time waiting for vehicle to be charged? How many kilometers can a single charge provide? Is it approximately 150 kms and does it depend on how the vehicle is being used or driven? Mayor Facio reported that the Village of Harrison Hot Springs (HHS) has three electric charging stations and that the first electric vehicle for HHS fleet will be arriving shortly.

7 July 14, 2015 Page Appointment of Animal Control Officer FACIO/DICKEY THAT the Fraser Valley Regional District Board appoint Ms. Katie Learn as an Animal Control Officer for the Fraser Valley Regional District, effective immediately. [RACS ] 7. 2 REGIONAL PARKS No items 7. 3 STRATEGIC PLANNING AND INITIATIVES No items 8. OTHERS MATTERS No Items 9. LATE ITEMS 10. ITEMS FOR INFORMATION AND CORRESPONDENCE No items 11. REPORTS BY STAFF Mr. Gipps noted that staff are looking for direction from Committee members regarding the August Meeting. BRAUN/FACIO THAT the August Meeting be at the call of the Chair. [RACS ]

8 July 14, 2015 Page 8 Mr. Gipps also noted that the new electric car will be available in our fleet system during summer and encouraged Committee members to check it out. 12. REPORTS BY DIRECTORS Director Raymond conveyed his appreciation to Chris Wilson, Manager of Electoral Area Emergency Services and staff for the tremendous work involved in the wildfire at the Nahatlach region in Electoral Area A. Director Niemi reported that on his way to the meeting this morning he noted maintenance crew cutting the grass along the highway. It was proposed that he, in his capacity as Electoral Area Director, send a letter of appreciation to the Ministry acknowledging the work done in maintaining the highway. 13. PUBLIC QUESTION PERIOD FOR ITEMS RELEVANT TO AGENDA None 14. RESOLUTION TO CLOSE MEETING BOUCHER/BRAUN THAT the meeting be closed to the public, except for Senior Staff and the Executive Assistant, for the purpose of receiving and adopting Closed Meeting Minutes and to consider matters pursuant to:. Section 90(1 )(i) of the Community Charter - the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;. Section 90(2)(b) of the Community Charter - the consideration of information received and held in confidence relating to negotiations between the Regional District and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; and. Section 90(1 )(k) of the Community Charter - negotiations [RACS ] The Open Meeting recessed at 10:12 a. m.

9 July 14, 2015 Page RECONVENE OPEN MEETING The Open Meeting reconvened ati 0:48 a. m. 16. RISE AND REPORT OUT OF CLOSED MEETING None 17. ADJOURNMENT LUM/BOUCHER THAT the Open Meeting of July 14, 2015 be adjourned. [RACS ] The Open Meeting adjourned at 10:49 a. m. MINUTES CERTIFIED CORRECT: -^^. Director Patricte Ross Vice Chair