CULTUS LAKE PARK BOARD AMENDED AGENDA

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1 CULTUS LAKE PARK BOARD AMENDED AGENDA (1) CALL TO ORDER WEDNESDAY, MARCH 18, 2015 PARK OFFICE BOARDROOM 7:00 PM Regular Meeting (2) RESOLUTION TO PROCEED IN CAMERA (4:00) THAT the meeting be closed to the public, except for the Chief Administrative Officer and Corporate Clerk, to consider matters pursuant to the following sections of the Community Charter: 90(1)(d) the security of the property of the municipality; 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. RECONVENE (7:00) (3) APPROVAL OF AGENDA (a) THAT the Agenda for the Regular Meeting of the Cultus Lake Park Board for February 25, 2015 be approved; AND THAT all delegations, reports, correspondence and other information set to the agenda be received for information. (4) DELEGATIONS (no submission) (5) ADOPTION OF MINUTES Pg 4 (a) February 25, 2015 CLPB Meeting THAT the minutes of the Regular meeting of the Cultus Lake Park Board held on February 25, 2015 be adopted. (6) DECLASSIFICATION (no submission) (7) BUSINESS ARISING FROM BOARD MINUTES (no submission) (8) COMMITTEE MINUTES (no submission) Pg 9 (a) Community Events and Activities Committee i. February 26, 2015 ii. March 5, 2015 (9) BUSINESS ARISING FROM COMMITTEES ADDITION (a) CEAC Special Events

2 AGENDA March 18, 2015 Cultus Lake Park Board Regular Meeting Page 2 (10) FINANCE (no submission) (11) CORRESPONDENCE Pg 14 (a) Cultus Lake Golf Club Temporary Use Application Report Chief Administrative Officer Campbell THAT the Temporary Use Area Endorsement application by IJM Holdings Ltd, dba Legends Bistro at the Lake, is supported by the Cultus Lake Park Board as recommended in the March 18, 2015 report from the Chief Administrative Officer. Pg 21 (b) Trees and Patio at st Ave T. Rowlands, Leaseholder LR261 (12) BYLAWS Pg 27 (a) Bylaw , FFC Bylaw Amendment Bylaw No. 2, Sch. 3 SSC THAT Bylaw , cited as the Fees, Fines and Charges Bylaw Amendment Bylaw No. 2, Sch. 3 SSC, be given third reading as amended. Pg 38 (b) Bylaw , FFC Bylaw Amendment Bylaw No. 3, Sch. 8, Cabins THAT Bylaw , Fees, Fines and Charges Bylaw Amendment Bylaw No. 3, Sch. 8, Cabins be given third reading as amended. Pg 46 (c) Bylaw , Vedder River Campground Bylaw THAT Bylaw , cited as the Vedder River Campground Bylaw, be adopted. Pg 57 (d) Bylaw , FFC Bylaw Amendment Bylaw No. 4, Sch. 4 VRC (i) THAT Bylaw , cited as the Fees Fines and Charges Bylaw Amendment Bylaw No. 4, Sch. 4 VRC, be given First Reading. (ii) THAT Bylaw , cited as the Fees Fines and Charges Bylaw Amendment Bylaw No. 4, Sch. 4 VRC, be given Second and Third Reading. (13) NEW BUSINESS Pg 67 (a) Ministry Amendment to Lease and Lease Report Chief Administrative Officer Campbell THAT a request is made to the Ministry of Forests, Lands and Natural Resource Operations to amend Lease and Lease to include verbiage as set out in Article 2 Grant and Term as follows: On the terms and conditions set out in this Agreement, we grant you a lease of the land for commercial marina including facilities for the sale, storage and distribution of petroleum products purposes. Pg 68 (b) Milfoil Plot Control Report Commissioner Bauer THAT the Cultus Lake Park Board, in conjunction with the Cultus Lake Aquatic Stewardship Strategy (CLASS), undertakes a series of plot control methods for Eurasian watermilfoil with data gathered to allow for the development of an EWM

3 AGENDA March 18, 2015 Cultus Lake Park Board Regular Meeting Page 3 management plan for Cultus Lake. ADDITION Pg 70 (c) Old Marina Background Requested by Chair Renwick (14) REPORTS BY STAFF (no submission) (15) REPORTS BY COMMISSIONERS (no submission) (16) CULTUS LAKE COMMUNITY ASSOCIATION (17) PUBLIC QUESTION PERIOD (18) ADJOURNMENT THAT the Regular meeting of the Cultus Lake Park Board held Wednesday, March 18, 2015 be adjourned. NEXT MEETING: APRIL 1, 2015

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70 Background regarding the old Marina as requested March 18, 2015 Motions Jan 13 Mar Pg 1 Report from Cultus Lake Resort Jan 7, 2010 Pg 2 Report from CAO Jan 22, 2010 Pg 42 Reports from CAO Feb 18, 2010 Pg 49 Report from CAO Feb 19, 2010 Pg 50 Letter from Comm. Woodrow Mar 17, 2010` Pg 51 EASC CL Sewer System Update Report FVRD Pg 54

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125 June 8 th, 2010 By Tareq Islam 55

126 BACKROUND The Cultus Sewer System was built in early 1970 s s. In 1979 the system was expanded and upgraded. The original sewer system was owned by the Cultus Lake Park Board (CLPB). After upgrade and expansion of the sewer system, FVRD took over the system from the CLPB in

127 BACKROUND The Cultus Lake Sewer System y consist of a collection system that discharges into two disposal fields. A single permit PE was issues in 1996 by the Ministry of Environment to FVRD Maximum authorized discharges un the permit by MoE for the East Field is 360 m3/day and the West Field is 90 m3/day 57

128 PROPOSAL FOR EXPANSION OF THE CULTUS LAKE SEWER SYSTEM In early January of 2010 a request was made to CLPB by the Cultus Lakeside Resort Development to add a 20 unit condominium complex to the existing sewer system. CLPB requested FVRD if the condominium could be connected to the existing sewer system. The CLPB also requested FVRD to explore if Park Drive / Mountainview Road Subdivision and Sunnyside Campground could be connected as well. FVRD staff met with CLPB staff and Condominium Developer, their Agent and Engineer regarding this issue. 58

129 Following scenarios were proposed to be evaluated: 1. Condominium Development 2. Sunnyside Campground EXPANSION SCENARIOS 3. Park Dr. / Mountainview Rd. Subdivision Park Dr. /Mountainview Rd. SD Sunnyside Campground Condominium Development 59

130 CAPACITY OF THE SEWER SYSTEM AND BACKGROUND STUDIES Initially the CLPB was approached by the Developer regarding the connection to sewer system. In January of 2010, the Cleartech Consultants Ltd. (one of the Engineer of the Cultus Lakeside Resort Development) recommended that Cultus Lake Sewer System West Field has enough capacity to add the condominium. This was based on based on two previous studies commissioned by the CLPB: 1. Cultus Lake Park Financial Sustainability and Governance Alternatives Infrastructure Update by Urban System Ltd. (2008) 2. Inspection of Sewage Effluent Disposal Fields by Piteau Associates Ltd. (2007) FVRD were not aware of theses studies. 60

131 MINISTRY OF ENVIRONMENT REQUIREMENT & SEWER SYSTEM ASSESMENT To add any new connections to the system, the existing MOE Permit PE needs to be amended. As a part of requirement, FVRD required to conduct a comprehensive assessment of the sewer system. In February 2010, FVRD retained Dayton & Knight to conduct a comprehensive study that included the following tasks: 1. Undertake investigations to satisfy the permit amendment including capacity and integrity of the existing system. 2. Undertake impact assessment and integrity of the system. Including field investigation to determine the condition of the existing lift stations, septic tanks, and pumps to determine that they are adequate to handle the additional capacity. 3. Undertake investigations to determine the condition of the distribution field and all distribution boxes including percolation test FVRD Submitted an application to MOE for the amendment of the Permit in February The Dayton & Knight report was completed on May 14 th,

132 DAYTON & KNIGHT ASSESSMENT OF THE CULTUS LAKE SEWER SYSTEM EAST SIDE SEPTIC SYSTEM: Historical i maximum flow for past 7 years 218 m 3 /day Theoretical maximum design flow m 3 /day MSR Requirement 343 m 3 /day MoE permit allows for a maximum flow 360 m 3 /day FLOW REQUIREMENT: Condominium 23 m 3 /day Park Drive / Mountainview Road Subdivision 144 m 3 /day Total Capacity Required: Existing Cultus Lake + Condominium + Park Dr. / Mountainview SD 385 m 3 /day 62

133 DAYTON & KNIGHT ASSESSMENT OF THE CULTUS LAKE SEWER SYSTEM FIELD CAPACITY: 1979 design percolation rate 51.0 sec / inch Levelton Consultants Ltd. tested percolation rate sec / inch Existing percolation rate is approximately one third (1/3) of its design capacity SYSTEM INTEGRITY: Septic tanks, pump chamber, and valves some deterioration of concrete in Septic tanks, pump chamber shown signs of deterioration throughout, guide rails severely corroded, valves reasonably in good condition Distribution boxes moderate to poor conditions Lateral pipes moderate conditions, up to 1 inch of solids build up, drain rocks around the pipes are in moderate condition 63

134 PUMP CHAMBER 64

135 PUMP STATION 65

136 DISTRIBUTION BOXES 66

137 DAYTON & KNIGHT CONCLUSIONS OF THE CULTUS LAKE SEWER SYSTEM CONCLUSIONS: Based upon the system capacity of 360 m 3 /day and existing flow records the septic fields have capacity for flow generated by proposed p condominium Based upon improving field capacity of the soils Park Drive / Mountainview Road Subdivision may be connected Other future connections such as Sunnyside Park will push the system further beyond its theoretical ti capacity 67

138 DAYTON & KNIGHT RECOMMENDATIONS OF THE CULTUS LAKE SEWER SYSTEM RECOMENDATIONS: Distribution boxes to be cleaned out and repaired if possible. Replace distribution boxes that cannot be repaired due to corrosion Replace outlet tees in the four septic tanks with non-reactive tees Flush out disposal filed header pipes Ensure septic tanks are cleaned out annually Expansion of the fields into stand by absorption area may be required due to additional flows exceeding capacity or existing field failure The estimated cost for the recommended replacements and repairs to the existing septic system D-boxes, Outlet Tees, and Flush Header Pipes $12,000 The estimated cost to replace the existing field using the stand by absorption area south-east of the existing field $436,700 68

139 PARK DRIVE /MOUNTAINVIEW /MOUNTAINVIEW ROAD SUBDIVISION Few property owners have requested FVRD to consider sewer connections to their properties. Staff recommends that initially maximum of 5 connections should be granted after replacements and repairs of the existing septic system Dboxes, Outlet Tees, and Flush Header Pipes. After expansion of the fields into stand by absorption area ( (progressive improvement off the septic field) other property gradually could be added in the future. 69

140 THANKS Q & A? 70

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