WELLS GRAY COUNTRY SERVICES COMMITTEE

Transcription

1 WELLS GRAY COUNTRY SERVICES COMMITTEE Regular Meeting Wednesday, February 24 th, 2016 Time: 5:00 p.m. Place: Dutch Lake Community Centre 209 Dutch Lake Rd, Clearwater 1. CALL TO ORDER 2. ADDITIONS TO OR DELETIONS FROM THE February 24 th, 2016 AGENDA Recommendation: That the Agenda for the February 24 th, 2016 Regular Committee meeting be approved. 3. ADOPTION OF THE January 27 th, 2016, MINUTES Pg. 1-4 Recommendation: That the minutes of the Regular Committee Meeting, dated January 27 th, 2016, be adopted. 4. DELEGATIONS a) Hilary Barnett, MOTI Area Manager Clearwater/Barriere 5. UNFINISHED BUSINESS a) Annual Community Meeting Dates i. Vavenby ii. Blackpool 6. CORRESPONDENCE a) Councillor K. Kjenstad, re: Funding Assistance for Super Host for Pg. 5 Team Russia during the World Women s Hockey Championships Recommendation: That the Committee provide Two Hundred Dollars ($200.00) funding to support the District of Clearwater s hosting of the Russian Women s Hockey Team, to be allocated from the Area A Economic Development & Tourism Program account ( ).

2 7. REPORTS -2- Wells Gray Country Services Committee Agenda Wednesday, February 24 th, 2016 a) Joint Services Committee (Director Schaffer, H. Wadlegger, S. Madden) next meeting March 14 th, 2016 b) Tourism Wells Gray Association (H. Wadlegger) next meeting March 2 nd, 2016 i. February 3 rd, 2016 DRAFT Minutes Pg.6-8 Recommendation: That the Committee receives the February 3 rd, 2016 DRAFT minutes of the Tourism Wells Gray Association, for information. c) DOC Age Friendly Committee (S. Neufeld) d) DOC Forestry Working Group (M. Miller) e) Invest Thompson-Nicola Website Analytics i. Dec 25 Jan 24, 2016 Pg.9-10 f) Director s Update g) Member s Updates i. R. Graffunder ii. B. Ludtke iii. M. Miller iv. S. Neufeld v. M. Savage vi. H. Wadlegger h) Services Coordinator Report Pg. 11 Recommendation: That the Services Coordinator Report dated February 18, 2016, be received for information. 8. NEW BUSINESS 9. NEXT MEETING DATE March 16, :00 PM, Dutch Lake Community Centre 10. ADJOURNMENT

3 THOMPSON-NICOLA REGIONAL DISTRICT Wells Gray Country Services Committee Wednesday, January 27, 2016 MINUTES of a meeting of the WELLS GRAY COUNTRY SERVICES COMMITTEE of the Thompson-Nicola Regional District, held at the Dutch Lake Community Centre, 209 Dutch Lake Road, Clearwater, BC on Wednesday, January 27 th, 2016 commencing at 5:00 PM. PRESENT: Chair C. Schaffer Director, Electoral Area A TNRD H. Wadlegger Alt Director, Electoral Area A TNRD R. Graffunder Vavenby B. Ludtke E. Blackpool M. Miller Birch Island S. Neufeld Upper Clearwater M. Savage Blackpool STAFF: S. Madden Services Coordinator, TNRD J. Vermeer Recording Secretary 1. CALL TO ORDER The meeting was called to order by Chair Schaffer at 5:07 PM. 2. ADDITIONS TO OR DELETIONS FROM THE JANUARY 27 TH, 2016 AGENDA Moved by M. Miller Seconded by H. Wadlegger That the agenda for the January 27 th, 2016 regular Committee meeting be approved. 3. ADOPTION OF THE DECEMBER 16 TH, 2015 MINUTES Moved by R. Graffunder Seconded by M. Miller CARRIED That the minutes of the Regular Committee meeting, dated December 16 th, 2015, be adopted. CARRIED 4. DELEGATIONS a) Sgt. K. Podbisky, re: RCMP statistics for Electoral Area A Sept-Dec 2015 Sgt. Podbisky reviewed his report. A copy of the report was provided to the Committee members with the agenda. M. Savage joins the meeting at 5:11 PM WGCSC Feb 24 Agenda Pg.1

4 Wells Gray Country Services Committee Pg. 2 January 27, 2016 Sgt. Podbisky explained what an IRP is (Immediate Roadside Prohibition). Questions from the Committee members were answered. 5. UNFINISHED BUSINESS a) Annual Community Meetings i. Vavenby February 10 th, :00 PM ii. 6. CORRESPONDENCE a) For Information Meeting has been cancelled and will be rescheduled. The Services Coordinator is unavailable as she will be attending a trade show at that time. Blackpool February 15 th, :00 PM Meeting has been cancelled and will be rescheduled. The Services Coordinator is unavailable as she will be attending a trade show at that time. i. Trans Mountain, re: Trans Mountain Expansion Project December 2015 Update ii. iii. Clearwater Rotary Club, re: Thank You for Christmas Tree Light Up Funding Dorothy Schulte, re: Fibre Arts Request for Free Use of Vavenby Community Hall and a Grant for a Portion of the Liability Insurance Coverage This is covered under the Bylaw for rentals iv. Trans Mountain, re: Trans Mountain Committed to Working to Meet BC s 5 Conditions Moved by S. Neufeld Seconded by M. Savage That items 6.a.i 6.a.iv be received for information. CARRIED 7. REPORTS a) Joint Services Committee (Director Schaffer, H. Wadlegger, S. Madden) - Next Meeting March 14 th, 2016 i. January 11 th, 2016 DRAFT Minutes Moved by M. Miller Seconded by R. Graffunder That the Committee receives the DRAFT minutes, from the January 11 th, 2016 Joint Services Committee meeting, for information. CARRIED b) Tourism Wells Gray Association (H. Wadlegger) Next Meeting February 3 rd, 2016 i. December 2 nd, 2015 APPROVED Minutes ii. January 13 th, 2016 DRAFT Minutes WGCSC Feb 24 Agenda Pg.2

5 Wells Gray Country Services Committee Pg. 3 January 27, 2016 Moved by H. Wadlegger Seconded by M. Miller That the Committee receives the APPROVED December 2 nd, 2015 minutes, and the DRAFT January 13 th, 2016 minutes of the Tourism Wells Gray Association, for information. CARRIED c) DOC Age Friendly Committee (S. Neufeld) Next Meeting January 20 th, 2016 S. Neufeld attended the January 20 th, 2016 meeting at the Dutch Lake Community Centre. She provided a review of the items covered at the meeting: o Seniors Mobility, o Campus of Care, o the District of Clearwater applying for a sustainable neighbourhood grant, o Seniors advocate, o Students helping seniors with technology, o Alzheimer s presentation, o Safety in the home, o Emergency packages. o As of March 11, 2016 the Seniors Society will be taking over the phone tree. d) DOC Forestry Working Group (M. Miller) Nothing to report. e) Invest Thompson-Nicola Website Analytics Information from the Invest Thompson Nicola website for the period of November 25, 2015 to December 24, 2015 was provided to Committee members for information. f) Director s Update Director Schaffer updated the Committee on activities concerning area A residents. All Committee appointments have been approved. Merritt will be meeting with VSA to discuss highway maintenance. Director Schaffer reports that Spences Bridge now has cell service. g) Members Updates ii. i. R. Graffunder Vavenby hall will be hosting a Valentine s breakfast. Cost will be $8 per person. B. Ludtke District of Clearwater road name signage is lacking. Services Coordinator will ask B. Forsyth, DOC Public Works Superintendent, about the walkway on the blue bridge and road signage on Dunn Lake Road. Brushing appears incomplete along Dunn Lake Road. iii. M. Miller Train whistle still under review for Birch Island. iv. S. Neufeld Thank you to Director Schaffer for all that she has done with the Upper Clearwater delegations. The school house floor will be installed soon. Valentine s Day events will be held at the school house and the hall. Boundary road does not get plowed on weekends. Services Coordinator will check on the priority for plowing. WGCSC Feb 24 Agenda Pg.3

6 Wells Gray Country Services Committee Pg. 4 January 27, 2016 v. M. Savage Overhanging trees on old highway east side 200 metres from Philips Road and south of Blackwater Road on the main highway (these have been marked with tape). A training session was held with the Blackpool Fire Department, put on by Kinder Morgan re: pipeline rupture. Was well attended with representatives from Little Fort to Vavenby fire halls. Highway Rescue and Clearwater Fire will be holding a joint practice Thursday January 28, Ministry of Forests building has 6 agencies working from their building updated floor plans have been provided to the Blackpool Fire Dept. vi. H. Wadlegger Committee was well represented at the bonspiel. It was lots of fun. Thank you to Wells Gray Country Services Committee for funding lots of decorations at the event. 16 teams participated. Rotary had guest Hilary Barnett, Area Manager for Ministry of Transportation, speak to the group. She answered many questions about the future of Highway 5. Heather Adams addressed Rotary about the splash park. It is to be completed by the end of the year and will include a washroom facility. The Rotary ice fishing derby is being held Sunday, January 31, 2016 from 9:00 AM until noon at Dutch Lake. The outdoor club is hosting the Birch Leg event on February 6, h) Services Coordinator Report Services Coordinator answered questions with respect to her report. It was noted that the Vavenby Community Hall tables will be arriving on Friday, January 29, Moved by M. Miller Seconded by M. Savage That the Services Coordinator Report dated January 22 nd, 2016, be received for information. CARRIED 8. NEW BUSINESS Meeting dates for February 17, 2016 and September 21, 2016 will need to be changed. February 17, 2016 will be moved to February 24, 2016 September 21, 2016 will be moved to September 14, NEXT MEETING DATE Wells Gray Community Services Committee regular meeting to be held Wednesday, February 24 th, 2016 at 5:00 PM, Dutch Lake Community Centre. 10. ADJOURNMENT Moved by M. Savage That the meeting be adjourned at 6:30 PM. Certified Correct: Chair Services Coordinator WGCSC Feb 24 Agenda Pg.4

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8 Tourism Wells Gray Minutes of Regular Board Meeting Wednesday, February 3, 2016 MINUTES of a meeting of Tourism Wells Gray held at Clearwater Lodge, Clearwater, BC on Wednesday, February 3 rd, 2015 at 5:00pm. PRESENT: Chair G. Ovenden Guiding and Activities Vice Chair D. Laner Park Use Permit Holders T. Haughton BC Parks G. Heisterman District of Clearwater H. Wadlegger Wells Gray Country Services Committee T. Eustache Simpcw First Nation C. Thomas Chamber of Commerce J. Kreke Accommodations and Foods STAFF: Stephanie Molina TWG Marketing Manager REGRETS: A. Bachal AHRT Secretary T. Goavert AHRT Treasurer C. Sedgwick Tourism at Large GUESTS: None. 1. CALL TO ORDER The meeting was called to order by Chair G. Ovenden at 5:08pm. 2. ADDITIONS TO OR DELETIONS FROM THE AGENDA Addition-New Business discussion about alternate voters. 3. CHANGES TO THE MINUTES OF THE REGULAR COMMITTEE MEETING DATED DECEMBER 2, 2015 Typo noted in previous minutes, to be before final copy is signed. 4. CORRESPONDENCE Annual reporting requirements, Destination BC 5. REPORTS a) Manager s Update and monthly report b) Treasurer s report Balance sheet and Profit & Loss Sheet presented. c) Sector Representatives I. Simpcw First Nation Looking forward to partnership and support with TWG. WGCSC Feb 24 Agenda Pg.6

9 Simpcw First National working on Mountain Bike trails through the NT Valley. Pow wow to take place in April. II. BC Parks Trail updates are being posted on BC Parks sites and being circulated on websites and social media. II. WG Country Services Committee Birchleg is taking place. III. District of Clearwater Joint Services Committee met to discuss MRDT application Community to Community forum resolution to meet with MLA Terry Lakes about GeoParks support. World Hockey Russian Women s team to stay and practice in Clearwater March IV. Park Use Permit Holders Winter use trail maps has been updated and made available at the entrance to the park. V. Chamber of Commerce Chamber will no longer be staffing the front desk of the Info Centre. 6. OLD BUSINESS a) Promotional Brochure Final cheque has been issued for large lure piece. Once received, files will be released to be posted on the website and distributed. Marketing Manager working with UrbanLife Media to develop the rack card design brochure that can be printed economically. b) Website Marketing/Listing Rates Marketing Manager presented a simplified website listing structure. c) GeoParks Marketing Manager updated Board on the GeoParks presentation made at the Community to Community Forum. Tourism Wells Gray to consider how to take a more leading role in pushing the GeoParks application forward. 7. DELEGATIONS Film maker Ken Matheson presented on his idea for a Canada 150 Fund heritage film project. 8. NEW BUSINESS a) TWG 2016 Budget Marketing Manager presented the draft January-December 2016 TWG budget for consideration and review. WGCSC Feb 24 Agenda Pg.7

10 b) MRDT-Moving Forward Marketing Manager presented suggested timeline and actions for completion of the MRDT application in a timely fashion. c) TWG Canada 150 Fund project Marketing Manager presented the application requirements and process for the Canada 150 Fund application and asked for commemorative event ideas that could take place in Wells Gray/Clearwater. d) Visitor Information Center- Contract for Services Marketing Manager presented summary of conversation with Info Center representative, Tay Briggs regarding the idea of have a central information number and for tourism related inquiries that would be operational throughout the year. e) AGM 2016 April 20 th is in consideration for the 2016 TWG AGM. 9. NEXT REGULAR MEETING The next regular TWG meeting be held Wednesday, March 2 rd, 2016 at 5:00 PM, Tourism Wells Gray, Clearwater Lodge, Clearwater, BC. 10. ADJOURNMENT The meeting was adjourned at 7:42 PM. G Ovenden (Chair) Tania Goavert (Secretary) Dated: Dated: Certified to be a true and correct copy of the minutes of the Regular Board meeting held February 3, 2016 S Molina (Tourism Manager) WGCSC Feb 24 Agenda Pg.8

11 Invest Thompson Nicola All Web Site Data Go to this report Invest Thompson Nicola BC Dashboard Dec 25, 2015 Jan 24, 2016 All Sessions % Visits 615 % of Total: % (615) Unique Visitors 80 Users Pageviews 795 % of Total: % (795) 40 Dec 29 Jan 5 Jan 12 Jan 19 New Visits 80 New Users Bounce Rate Bounce Rate % % Dec 29 Jan 5 Jan 12 Jan 19 Dec 29 Jan 5 Jan 12 Jan 19 Visits Visits and % New Visits by City City Sessions % New Sessions (not set) % Kamloops % Vancouver % Calgary % Kelowna % Surrey % Avg. Visit Duration and Pages / Visit Avg. Session Duration Pages / Session 00:04 4 Burnaby % Merritt % Chilliwack % Langley % 00:02 2 Dec 29 Jan 5 Jan 12 Jan 19 WGCSC Feb 24 Agenda Pg.9

12 Visits by Traffic Type Visits and Visit Duration by Page Title referral organic direct Page Title Sessions Session Duration 6.8% Home page :00: % 51.9% Invest in Barriere Invest in Thompson Nicola 61 00:34:18 Invest in Thompson Nicola 48 01:02:06 (not set) 19 00:00:00 Home Page 19 00:00:00 Highland Valley Copper Mine Mill Modernization Invest in Thompson Nicola 14 00:25: :03:42 Visits and % New Visits by Page Title Page Title Sessions % New Sessions Home page % Invest in Barriere Invest in Thompson Nicola % Invest in Upper Nicola Stump Lake Pennask La ke Invest in Thompson Nicola Invest Tranquille Valley Red Lake Criss Creek Invest in Thompson Nicola Barriere Wastewater System Project Invest in Th ompson Nicola 12 00:00: :27: :02:26 Invest in Thompson Nicola % (not set) % Home Page % Highland Valley Copper Mine Mill Modernization Invest in Thompson Nicola % % Invest in Upper Nicola Stump Lake Pennask La ke Invest in Thompson Nicola Invest Tranquille Valley Red Lake Criss Creek Invest in Thompson Nicola Barriere Wastewater System Project Invest in Th ompson Nicola % % % Visits by Browser Browser Sessions Chrome 376 Safari 86 Internet Explorer 76 Firefox 46 Edge 12 Android Browser Google WGCSC Feb 24 Agenda Pg.10

13 SERVICE COORDINATOR REPORT TO: Wells Gray Country Services Committee February 18, 2016 FROM: Sherri Madden, Services Coordinator, Electoral Area A & B SUBJECT: TNRD Electoral Area A (Wells Gray Country) VAVENBY WATER The system is functioning well. A number of standpipes require servicing in the spring. CEMETERY Nothing to report. VAVENBY COMMUNITY HALL The 6 new tables have been purchased and delivered to the hall. Request to install some cupboard doors in the kitchen/bar area. Request to have stove serviced and some cleaning utensils purchased. STREETLIGHTS Nothing to report. ECONOMIC DEVELOPMENT Attended the 2016 Edmonton RV Show from Feb th. Promoted Blue River and the North Thompson Valley, utilizing the North Thompson Valley Guide. COMMUNITY PARKS The TNRD has applied for funding under the Co-op Community Spaces program, for the Vavenby Community Park, in the amount of $25,000. If successful, this will help offset the increased cost of playground equipment purchased out of the States. Projects have to be completed after the end of June, with funding announcements expected by the end of June. This will affect the timeline for the completion of the playground project. MISCELLANEOUS Attended the Community to Community Forum in Clearwater surpluses have been finalized. Below is the table summarizing the four services the Committee is responsible for. Under Area A Community Parks, a $153,000 transfer to reserve for the Blackpool Community Park project needs to occur. Service Projected Surplus Actual Surplus as of Feb 18/2016 Area "A" Community Parks $168, $174, Area "A" Cemetery $0.00 $0.00 Area "A" Econ Dev & Tourism $22, $25, Vavenby Community Hall $9, $10, Respectfully submitted, Services Coordinator, Electoral Areas A & B WGCSC Feb 24 Agenda Pg.11