UNCONFIRMED Minutes. Ordinary Meeting

Transcription

1 UNCONFIRMED Minutes of the Coromandel-Colville Community Board Ordinary Meeting Date 12 April 2016 Venue Coromandel Service Centre 355 Kapanga Road Coromandel Present JA Walker QSM (Chairperson) K Brett P Brljevich K Stephenson MJ Warren In Attendance Name Item(s) L Robcke - District Plan Manager 5.1 B Baker - Senior Policy Planner 5.1 L Madgwick - District Plan Coordinator 5.1 P Davies - Legal Counsel 7.2 M Busch - Roading Manager 7.2 S Bremner - Roading Engineer 7.2 Meeting Commenced 9 am Adjournments and Absences Adjournment Start Finish Reason Chair 10.45am 11.00am Morning Tea Chair 12.00pm 1.30pm Public Annual Plan Session

2 Table of Contents Item Business Page No. 1 Meeting Conduct Apologies Public Forum Items not on the Agenda Conflict of Interest Community Board Minutes for Confirmation 4 2 Governance Coromandel-Colville Community Board Workshop Notes Youth Voice Model Proposal 5 3 Local Activities: Policy/Levels of Service Operational Coromandel Business Association Update 5 4 District Activities: Local Input Policy/Levels of Service Coromandel Harbour Project Update 6 5 District Activities Proposed District Plan Update 6 6 Reports Action Schedule Report Members' Reports 7 7 Public Excluded Public Excluded Minutes For Confirmation 7.2 Provision of Loading Zone--Pottery Lane Coromandel UNCONFIRMED 2

3 1 Meeting Conduct 1.1 Apologies Apologies were received from Mayor Leach, Deputy Mayor French and Acting Chief Executive Ben Day. Moved/Seconded By: Brett/Stephenson 1.2 Public Forum Kathryn Garden and Philip Salis, 756 Rings Road and Clive Mander, 95 Victoria Street Coromandel, attended the meeting to express concerns about the unsightly state of and lack of up-keep being undertaken on the property of 776 Rings Road, Coromandel. The Board was advised that although the sale of this property (ex-masonic Lodge) has been relatively recent it seems to be deteriorating quickly similar to the state of the Firlawn House property. The Community Board was asked to advocate on their behalf to have Council address the concerns raised regarding derelict cars, long grass, random paraphernalia, vermin potential and fire risk Sue Wright, Upper Coromandel Forest & Bird Society attended the meeting to further seek support from the Board to identify the construction of a footpath adjacent to the Wetland on Long Bay Road as a priority on the Footpath Schedule Tim Turner, Watt Street attended the meeting advising that since he attended the Board's 14 April 2015 meeting to express his concerns regarding the kikuyu grass taking over some of the town streets ie; Watt, Edward, Albert, Pagitt Streets and the end of Woollams Avenue, he has seen no evidence of this matter being addressed Brian & Karen McMillan, owners of the Star & Garter property attended the meeting to table a letter from their lawyer and a traffic consultant's report they had commissioned by WesEdwards Consulting, Traffic and Transportation Engineering, to review the heavy vehicle loading zone options for Pottery Lane as a result of the resource consent requirements for 24 Wharf Road, Coromandel. Further to this the McMillan's advised the Community Board that they were still interested in a land swap arrangement between themselves and Council re; their 85 Pottery Lane property and the Council Reserve land behind the Peppertree Restaurant and Star & Garter Hotel. In addition they confirmed that they are not interested in selling their 85 Pottery Lane property to Council as a stand-a-lone proposal. (Post item 7.2) UNCONFIRMED 3

4 1.2.5 Kevin Parry, 22 & 24 Wharf Road Coromandel attended the meeting to speak to the requirement within his resource consent to provide a loading zone: Has been put under quite a bit of pressure to comply with consent requirements The resource consent requires a loading zone, and yet all of the consents for the surrounding properties required this, but have not provided one If the boundary at the back of the Peppertree and Star & Garter was defined there would be plenty of extra car parks (Post Item 7.2) 1. Receives the speakers in public forum. Moved/Seconded By: Stephenson/Warren 1.3 Items not on the Agenda No items were received. 1.4 Conflict of Interest No conflicts recorded. 1.5 Community Board Minutes for Confirmation 1. Confirms the following Minutes: Coromandel-Colville Community Board Minutes - 1 March 2016 Moved/Seconded By: Warren/Brett2 Governance 2.1 Coromandel-Colville Community Board Workshop Notes The notes of the Coromandel-Colville Community Board's 22 March 2016 Workshop were presented. UNCONFIRMED 4

5 1. Receives the Notes of the Coromandel-Colville Community Board Workshop held 22 March 2016 Moved/Seconded By: Warren/Brett 2.2 Youth Voice Model Proposal Following a presentation at the Community Board's 22 March 2016 Workshop a report was presented seek*ing endorsement from the Community Board for the proposed Youth Voice Model prior to it being presented to Council for consideration. 1. Receives the report. 2. Endorses the Youth Voice Model for the Thames-Coromandel District as follows: Two Youth Representatives per Ward area aged years of age to meet with the Community Board Youth Champion/Portfolio Holder (Community Board Member) on a regular basis and report to the Community Board within their area at least twice a year.. The two Youth Representatives (per ward) seek consultation with the diverse range of youth in their Ward area aged years. The Youth Champion/Portfolio Holder raises awareness through democratic procedures of youth celebrations and challenges within each Ward The Area/Community Coordinator supports the process of engagement ensuring reports are presented to the respective Boards. The Local Youth Supporter is to support the Youth Representatives at a community level. 3. Request Council support the Youth Voice Model and a Youth Representative Nomination process. 4. Request Council provide a district budget of $5,000 in the 2016/17 and 2017/18 financial years to support the Youth Voice Model. Moved/Seconded By: Brljevich/Warren 3 Local Activities: Policy/Levels of Service Operational 3.1 Coromandel Business Association Update Jan Autumn joined the meeting to provide an update on activities undertaken by the Coromandel Business Association since the last meeting. The following matters were discussed: UNCONFIRMED 5

6 NZCMA Friendly Town Town Memorial Project - Barry Brickell OBE Town Centre - Disability Parking Grates Motorhomes in the town centre - should be directed to Woollams Ave Carpark Woollams Ave Carpark - Signage to be installed at Tiki Road entrance encouraging campervans to park in the carpark Harray Track 1. Receives the report. Moved/Seconded By: Stephenson/Brljevich 4 District Activities: Local Input Policy/Levels of Service 4.1 Coromandel Harbour Project Update An update on the Coromandel Harbour Project was presented. The following matters were discussed: Jack Point Boat Ramp Fureys Creek Hardstand - washing down of vessels 1. Receives the report. 2. Request an estimate be sought for extending the Jacks Pt boat ramp to the stream Moved/Seconded By: Warren/Stephenson 5 District Activities 5.1 Proposed District Plan Update Leigh Robcke District Plan Manager, Bruce Baker Senior Policy Planner and Lisa Madgwick District Plan Coordinator, joined the meeting to provide the Community Board with a summary of Council decisions on submissions and further submissions to the Proposed District Plan. UNCONFIRMED 6

7 1. Receives the report. Moved/Seconded By: Brett/Warren 6 Reports 6.1 Action Schedule Report The Coromandel-Colville Community Board Action Schedule was presented. The following matters were discussed: Footpath Schedule Traffic Data Collection Draft Licences to Operate from a Council Harbour Facility Hauraki Road Bike Park - ex-landfill Sediment Pond Harray Track 1. Receives the report. Moved/Seconded By: Warren/Stephenson 6.2 Members' Reports The Chairperson invited members to provide a brief verbal report on activities undertaken and meetings attended in the period since the last meeting. Brett Thames/Coromandel Charter Boat Assn Meeting Brljevich District Plan Annual Plan Warren Youth Hui Walker Fire Brigade - Undertaking tidy up work on portion of Sport Domain land adjacent to emergency services land UNCONFIRMED 7

8 1. Receives the Members' Reports. Moved/Seconded By: Brljevich/Brett 7 Public Excluded Resolution to Exclude the Public Section 48, Local Government Official Information and Meetings Act That the public: 1. Be excluded from the following parts of the proceedings of this meeting namely: Item Business 7.1 Public Excluded Minutes 7.2 Provision of Loading Zone - Pottery Lane Coromandel The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General Subject of each matter to be considered Public Excluded Coromandel-Colville Community Board Minutes for Confirmation Provision of Loading Zone--Pottery Lane Coromandel Reason for passing this Resolution in Relation to Each Matter 7(2)(a) Protect the privacy of natural persons, including that of deceased natural persons (7)(2)(g) Maintain legal professional privilege. 7(2)(a) Protect the privacy of natural persons, including that of deceased natural persons Ground(s) Under Section 48(1) for the Passing of the Resolution (48)(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. (48)(1)(d) That the exclusion of the public from the whole or relevant part of the proceedings of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this UNCONFIRMED 8

9 paragraph applies. (48(1)(a)(i) - That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist, (i) Where the local authority is named or specified in Schedule 1 to this Act, under section 6 or section 7 (except section7(2)(f)(i)) of this Act: Moved/Seconded By: Stephenson/Warren 7.1 Public Excluded Minutes for Confirmation 1. Confirms the following Minutes: Public Excluded - Coromandel-Colville Community Board Minutes - 1 March 2016 Moved/Seconded By: Brljevich/Warren 7.2 Provision of Loading Zone - Pottery Lane Coromandel Paul Davies Legal Counsel, Matt Busch Roading Manager and Steve Bremner Roading Engineer joined the meeting to seek input from the Community Board regarding the potential installation of a heavy motor vehicle loading zone on Pottery Lane, Coromandel. That the public be re-admitted to the meeting and resolutions taken with the public excluded be confirmed in the public session except for the following items which are to remain in the Public Excluded Minute Book. Item Description 7.2 Provision of Loading Zone - Pottery Lane Coromandel Moved/Seconded By: Brett/Warren UNCONFIRMED 9

10 Meeting Closed at 3.05pm The foregoing Minutes were certified as being a true and correct record of the meeting of the Coromandel-Colville Community Board held on 12 April Chairperson Date UNCONFIRMED 10