BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 29 JUNE 2016 CHAIRPERSON AND MEMBERS REPORTS Melissa Wood - Meetings Administrator

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1 MEETING: Name of item: Author: Date of report: 29 June 2016 Document number: Executive Summary Item: 6.1 BAY OF ISLANDS-WHANGAROA COMMUNITY BOARD 29 JUNE 2016 CHAIRPERSON AND MEMBERS REPORTS Melissa Wood - Meetings Administrator A The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community. Recommendation THAT the reports from the Chairperson and Members Ward, Turner and Mills be noted. 1) Background The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community. 2) Discussion and options Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community. The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised. The reports from the Chairperson and Members are attached. 3) Financial implications and budgetary provision There are no financial implications or the need for budgetary provision. 4) Reason for the recommendation The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf. Manager: Caroline Wilson - Manager District Administration Services Document number A Page 1 of 2

2 Attachment 1: Chairperson Greening s report - Document number A Attachment 1a: Letter from M Ngan (RFS ) Attachment 2: Member Ward s report - Document number A Attachment 3: Member Turner report - Document number A Attachment 4: Member Mills report - Document number A Compliance schedule: Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular: 1. A Local authority must, in the course of the decision-making process, a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and b) Assess the options in terms of their advantages and disadvantages; and c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga. 2. This section is subject to Section 79 - Compliance with procedures in relation to decisions. Relationship with existing policies and Community outcomes. Possible implications for the relationship of Māori and their culture and traditions with their ancestral land, water, site, waahi tapu, valued flora and fauna, and other taonga. Views or preferences of persons likely to be affected by, or to have an interest in the matter, including persons with disabilities, children and older persons. Does the issue, proposal, decision or other matter have a high degree of significance or engagement as determined under the Council's Policy #2124? If the matter has a Community rather than a District wide relevance has the Community Board's views been sought? Financial Implications and Budgetary Provision. Chief Financial Officer review. Not applicable Not applicable Yes Not applicable This is a Community Board report. There are no financial implications or the need for budgetary provision. The Chief Financial Officer has not reviewed this report. Document number A Page 2 of 2

3 COMMUNITY BOARD CHAIRPERSON S REPORT Report to Community Board Chairperson Name Subdivision Bay of Islands-Whangaroa Terry Greening Russell-Opua Date May June ) Meetings REPORT 02/05/16 Met District Facilities Manager in Russell to discuss various issues 02/05/16 Attended Annual Plan presentation to Paihia Ratepayers and Residents Association, Paihia War Memorial Hall 04/05/16 Visited proposed site for new Kerikeri Wastewater Plant 05/05/16 Council Ordinary meeting and Hearings for Solid Waste Bylaw, Council Chambers, Kaikohe 05/05/16 Agenda preview meeting, Council offices, Kaikohe 10/05/16 Workshop in Russell Town Hall with Community Development officer to progress Russell Community Plan 10/05/16 Duffus Memorial Trust monthly meeting, Russell 16/05/16 Russell Centennial Trust meeting, Russell 16/05/16 Russell Town Hall committee meeting, Russell 17/05/16 Met Love Opua chairman and Council District Facilities staff at Opua to discuss Opua issues 18/05/16 Bay of Islands - Whangaroa Community Board meeting, Town Hall, Russell 19/05/16 Maromaku Domain committee meeting, Maromaku Hall 23/05/16 Meeting with CEO and GMs (Strategic Planning and Policy, District Services) also attended by Deputy Mayor to hear proposal from Kororareka Group 24/05/16 Workshop in Russell Town Hall with Community Development officer to progress Russell Community Plan 26/05/16 Deliberations on Annual Plan, Council Chamber, Kaikohe 26/05/16 Dog Control Bylaw workshop, Council Chamber, Kaikohe 26/05/16 Attended Trustpower Community Awards ceremony, Turner Centre, Kerikeri 30/05/16 Visited District Plan Review Pop up shop in Paihia 01/06/16 Community Services and Development Committee, Council Chamber, Kaikohe 01/06/16 Visited District Plan Review Pop up shop in Kawakawa Document number A

4 03/06/16 Met with DoC staff, Dame Jenny Shipley, Paul Quinlan and Community Development staff member on Maiki (Flagstaff) Hill in Russell to discuss potential landscape management plan 07/06/16 Workshop in Russell Town Hall with Community Development officer to progress Russell Community Plan 07/06/16 Site meeting with Living Waters Working Group at Pipiroa Bay with District Facilities staff member to view progress on restoration project 08/06/16 Met District Facilities staff member in Russell to discuss further projects on The Strand 09/06/16 Visited District Plan Review Pop up shop in Russell 2) Issues Nil 3) Resource Consents Remove a single storey dwelling and garage/sleepout and erect a two storey dwelling with garage in Hope Avenue, Russell Demolish an existing building and construct a new dwelling in its place at Te Huruhi Bay, Russell Extensions to heritage building on Opua waterfront Additions to a dwelling on Te Wahapu Road, Russell 4) Requests for Service Moss on roadway, Parekura Bay Levels of Service for Russell public toilets, particularly on cruise ship days Various street light outages in Russell Maintenance required on Lemon Tree Track, Russell Pohutukawa tree branches striking roof of Russell Town Hall Roger Davies memorial - attached Document number A

5 Document A Page 1 of 1

6 COMMUNITY BOARD MEMBER S REPORT Report to Community Board Bay of Islands-Whangaroa Member Name Subdivision Belinda Ward Paihia Date February June ) Meetings REPORT 08/02/16 Paihia District Residents & Ratepayers Special Meeting - Paihia War Memorial Hall 17/02/16 Met with FNDC staff re parking, footpaths and pedestrian traffic safety 17/02/16 Attended new Waitangi Museum familiarisation. 24/02/16 Bay of Islands-Whangaroa Community Board meeting - Turner Centre Kerikeri 24/02/16 Paihia War Memorial Hall - staff and committee re Hall Agreement 02/03/16 FNDC Kings Road meeting regarding summer Issues 10/03/16 Final Motels Association New Zealand AGM prior to merger with Hospitatlity New Zealand 27/03/16 Attended Be Free concert - Paihia Village Green 06/04/16 Bay of Islands-Whangaroa Community Board meeting - Paihia War Memorial Hall 17/04/16 FNDC Annual Plan consultation document - Kerikeri Golf Club 12/04/16 Combined Community Board workshop - Turner Centre Kerikeri 14/04/16 Queenstown Resort College official opening - Training School 22 Selwyn Rd Paihia 27/04/16 Fullers Bay of Islands new product launch - Maritime Building Paihia 02/05/16 Paihia District Residents & Ratepayers public meeting FNDC regarding Annual Plan wish list - Paihia War Memorial Hall 04/05/16 FNDC site visit re new Kerikeri Wastewater Treatment Plant 09/05/16 Friends of the Williams House and Garden/Library Annual General Meeting - Paihia War Memorial Hall 11/05/16 Paihia War Memorial Hall Committee Meeting - Paihia War Memorial Hall 18/05/16 Bay of Islands-Whangaroa Community Board meeting - Russell Town Hall 18/05/16 Met with FNDC staff, Focus Paihia representatives and contractor to discuss options for resurfacing of Paihia Village Green 26/05/16 Community Public Meeting re Paihia-Waitangi Cycle Track Discussion Document - Paihia WM Hall 30/05/16 Visited FNDC District Plan pop up shop at Paihia War Memorial Hall Document number A

7 01/06/16 Focus Paihia Op Shop fundraiser Fashion Parade - Alongside Paihia 03/06/16 Northland Inc Chinese Visitor Workshop - Waitangi National Trust Issues 12/02/16 Congestion of footpath surrounding ASB with Cruise Ship visitors using free WIFI 13/05/16 Working with Community Centre Group to cost & list requirements of furniture, filing cabinet etc for small rear room of the Hall. 17/05/16 Cost & replace the Superheat Water Heater in the Paihia WM Hall kitchen. 2) Resources Consents Nil 3) Requests for Service /10/15 - Formation of driveway and parking on road reserve Marsden Close apartment corner Marsden and School Roads. Response but further action taken. Unresolved /10/15 - Ped/traffic safety issues and parking in front of Heritage Boutique Hotel (The Waterfront) Marsden Rd Paihia - Pending meeting - Ongoing /02/16 - Freedom camping above Seaview/Marsden Roads toilets /02/16 - Parking issues in mid and lower Williams Road - Have had onsite meeting but unresolved to date. Document number A

8 COMMUNITY BOARD MEMBER S REPORT Report to Community Board Bay of Islands-Whangaroa Member Name Subdivision Douglas Turner Kerikeri Date 08 May ) Meetings 02/0516 FNDC - Kaikohe, District Plan REPORT 04/05/16 Council organised visit - proposed Kerikeri Sewerage site 08/05/16 Rangitane Resident s Association Committee 18/05/16 Russell - Eastern Community Board 6 weekly meeting 19/05/16 Aroha Island Trust monthly meeting 22/05/16 Mangatowai Marae Committee 26/05/16 FNDC Kaikohe - Annual Plan conclusions 26/05/16 Trust Power Awards - Turner Centre 29/05/16 Vision Kerikeri - A G M at Aroha Island 2) Issues No response to Staff and Customer Library Parking request. Interesting to note that a Councillor, Bay of Islands-Whangaroa Ward, refers [weekly paper advertisement, Chronicle] to the Kerikeri Structure Plan and a revisit required during Annual Plan discussions, requested by the writer on many occasions via the Member s Report vehicle and as recently as our April meeting with supporting 2007 Council documentation. Interesting to note that this matter was raised during this meeting and concern expressed. Likewise the CBD By-Pass languishes because of non Council support. 3) Resources Consents RMASUB , Sub Lot 3 48, Amokura Drive RMACOM LUC/SUB Cannon Drive 19 A & 19B LUCRC , 50 Amuri Road, Manuka Health of N Z Ltd, establishment Honey Extraction Plant 4) Requests for Service Nil Document number A

9 COMMUNITY BOARD MEMBER S REPORT Report to Community Board Bay of Islands-Whangaroa Member Name Subdivision Bruce Mills Whangaroa Date May June ) Meetings REPORT 02/0516 Whangaroa Community Trust Progress on application for funding for Community Coordinator at Health Trust 3/05/16 Kaeo Memorial Hall at Kaeo 04/05/16 Whangaroa Community Development Group at Rununga 06/05/16 attending with Mayor Carter and others regarding Kero Water supply at Te Ahu 08/05/15 attending with others at Kaeo Walk Bridge to discuss new bridge 17/05/16 Whangaroa Village Vision with Council Officers to discuss issues with Whangaroa transfer station. Community happy with it -Vote 38-2: Green areas to the left of the Game fishing Club. Should it be converted to more care parking? For /05/16 Bay of Islands-Whangaroa Community Board meeting at Russell 19/05/16 FNDC District Plan Pop-up - steady flow of locals 27/05/16 Totara North Hall with Council Officer - insulation under floor and storage room construction. Also viewed parking issues at Totara North Boat ramp, parking line to better utilize the space 01/06/16 attending with Mayor, District Health Board and others regarding Kaeo Town Water. A plan forward was discussed and a need for more funding required 02/06/16 Whangaroa Community Development Group at Rununga 07/06/16 Whangaroa Community Trust Annual General Meeting at Whangaroa Health 2) Issues Bollards by playground and proposed facelift for Kaeo toilets. 3) Resources Consents Nil 4) Requests for Service water tables need cleaning on Omaunu Road. Huge puddles on corner that cars drive wide to avoid. 02/05/16 no action. Document number A