HEBDEN ROYD TOWN COUNCIL. MEETING of the TWINNING COMMITTEE held Wednesday 24 h June 2014 MINUTES

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1 held Wednesday 24 h June 2014 Councillors; Davenport (Chair from minute 106), Dixon, Rudkin & Timbers. Additionally members of the Hebden Bridge Twinning Society: Dave Parry, Philip Dean and Mike Edwards. Clerk: Jason Boom Town Clerk HRTC ELECTION OF CHAIR AND DEPUTY CHAIR It was moved by Cllr Timbers RESOLVED that Cllr Davenport be elected as Chair of the Twinning Committee for 2014/15 RESOLVED that Cllr Rudkin be elected as Deputy Chair of the Twinning Committee for 2014/ To receive apologies for absence and any substitutions. Apologies were received from Cllr Gibbon To receive members` interests relating to agenda items for this meeting. None declared at this time To report on matters arising from the minutes of meeting held 2 nd April 2014 not itemised on this agenda. No matters were discussed HEBDEN BRIDGE TWINNING SOCIETY The Hebden Bridge Twinning Society advised that their new website was live, it was agreed that links on the HRTC website be established. The meeting was advised of a re-run of the recent concert in St Pol by Hebden Bridge Junior Band to be held on Friday 18 th July at the Trades Club with the Mayors Charity, the St Augustine s Centre to benefit. Events planned in the future included a Chilli & Wine Night on the 26 th September and a Accordion Orchestra Concert at the Little Theatre on Saturday 25 th October.

2 110. TOWN CRIER Seconded by Cllr Davenport and RESOLVED: that a contribution of be given towards the cost of new Civic Regalia for the Town Crier TWINNING VISITS Reports were received from Cllr Timbers on a recent visit to St Pol with comments from the Hebden Bridge Twinning Society that the evening of British Culture had been very successful and that it had enthused young people to become involved with and join the Twinning Society. Cllr Timbers commented on the lack of press coverage locally relating to the visit. Arrangements for the upcoming visit from Warstein on the 4 th 6 th July were reviewed and confirmed TWINNING CELEBRATIONS 2015 Discussions took place regarding the date of celebrations for the joint 35 th - St Pol & 20 th - Warstein Anniversary Celebrations. Consideration was given to communications from both St Pol & Warstein, along with the Twinning Society. RESOLVED: that the Thursday 27 th August 2015 to the Tuesday 1 st September 2015 be the weekend of the celebrations with no more than 50 French guests and 25 German Guests able to be accommodated for the celebrations. However, should a visiting band wish to attend special arrangements will be made to accommodate this. RESOLVED: that the Town Clerk make arrangements to secure Hebden Bridge Town Hall for celebrations on Saturday 30 th August Requests were made to revisit the suggestion that a Fustian Knife be presented to the representatives of the Twin Towns at the anniversary celebrations. Meeting finished at 8.46pm

3 held Tuesday 26 th August 2014 Councillors; Davenport, Rudkin, Timbers & Trickett Additionally members of the Hebden Bridge Twinning Society: Dave Parry, Eleanor Ross and Mike Edwards. Clerk: Emma Green Town Clerk HRTC To receive apologies for absence and any substitutions. No apologies were received To receive members` interests relating to agenda items for this meeting. None declared at this time To report on matters arising from the minutes of meeting held 2 nd April 2014 not itemised on this agenda. Cllr Timbers updated that over 300 was raised for the St Augustine s Centre at the re run of the St Pol concert held on the 18 th July HEBDEN BRIDGE TWINNING SOCIETY There were no updates 220. TWINNING VISITS Cllr Timbers gave an update of his visit to St Pol on the 4 th 6 th July and arrangements were discussed for the forthcoming trips to Warstein and St Pol. It was moved by Cllr Trickett Seconded by Cllr Davenport and RESOLVED: To note the information TWINNING CELEBRATIONS 2015 Discussions took place regarding the joint 35 th - St Pol & 20 th - Warstein Anniversary Celebrations. Seconded by Cllr Timbers and RESOLVED: that the item made at the workshop should be worn for the more informal get together on Sunday evening rather than the formal Civic Dinner. This could be made in to a competition. The lunch at the Chinese Buffet needs to be confirmed at the earliest convenience. Ideas for appropriate Twinning Gifts are welcomed, a fustian knife was suggested and bronze plaque have been suggested. Meeting finished at 7:55pm

4 held Tuesday 21 st October 2014 Councillors; Davenport (Chair), Dixon, Gibbon, Rudkin & Trickett. Additionally members of the Hebden Bridge Twinning Society: David Parry, Joyce Newton and Mike Edwards. Clerk: Jason Boom Town Clerk HRTC To receive apologies for absence and any substitutions. No apologies were received To receive members` interests relating to agenda items for this meeting. None declared at this time To report on matters arising from the minutes of meeting held 27 th August 2014 not itemised on this agenda. No matters were discussed HEBDEN BRIDGE TWINNING SOCIETY David Parry reported on the Societies recent meeting which had discussed the programme for August 2015 and potential ideas for artwork for the visit TWINNING VISITS A discussion followed regarding those who would wish, and are able to attend the celebration in St Pol on the 8 th, 9 th & 10 th May Councillors raised concerns due to the close proximity to the full council elections. It was moved by Cllr Gibbon Seconded by Cllr Trickett and RESOLVED: that the Mayor & Deputy Mayor 2014/15 be asked to represent the council along with Cllrs Dixon & Davenport. Should any be unable to attend they should advise the Clerk as soon as possible. The Clerk will seek advice on the legal position of the Mayor & Deputy Mayor should they not be re-elected to the council as the visit lies between the date of the full council elections (7 th May 2015) and the annual meeting of the Town Council (20 th May 2015) TWINNING CELEBRATIONS 2015 The meeting considered received correspondence and reviewed the programme accordingly.

5 RESOLVED: that The celebration be shortened following requests from St Pol to finish on Sunday 30 th August 2015, with the Civic Service being removed from the programme. The Twining Society organise their function on Friday 28 th August The Civic Dinner be catered for by a finger buffet to enable greater capacity at the venue. The Twinning Society invite the Mayor of Pietrapaola to the weekend on a friendship basis. The Handmade Parade be approached to provide the activity on the Saturday afternoon which should link in with the Civic Dinner. As a beneficiary of the Town Council we hope they will support the celebrations generously. RESOLVED: that the Historical Society provide an exhibition on the History of Twinning in Hebden Royd at a cost of and that a local designer be engaged to provide artwork as required for the celebration at a cost of BUDGET 2015/16 RESOLVED: that as agreed in principal last year by full council when setting the budget for 2014/ be allocated to the Twinning Committee for 2015/16. It was discussed that council should be aware of the return visits to St Pol & Warstein in 2016 and associated expenses DATE OF NEXT MEETING Tuesday 20 th January 2015 at 7.30pm in the Council Chamber. Meeting Finished at 8.45pm.

6 held Tuesday 20 th January 2015 d Councillors; Gibbon (Chair), Dixon & Timbers Additionally members of the Hebden Bridge Twinning Society: David Parry & Philip Dean plus HRTC Officers Hannah Dobson & Harriet Harbidge. Clerk: Jason Boom Town Clerk HRTC To receive apologies for absence and any substitutions. Apologies were received from Cllr Trickett & Joyce Newton To receive members` interests relating to agenda items for this meeting. None declared at this time To report on matters arising from the minutes of meeting held 21 st October 2014 not itemised on this agenda. The Town Clerk confirmed a budget request for 4000 for 2015/16 had been submitted to Strategy & Review and recommended to Full Council HEBDEN BRIDGE TWINNING SOCIETY David Parry advised the meeting of fund raising for the Youth Travel Fund to take place in the Trades Club on Tuesday 17 th February. Discussions had taken place with representatives from Paratico, Italy and a suggestion that small group meet was agreed in principal by the Twinning Society. This is to be developed by the Twinning Society. The Twinning Society had been very clear in discussions regarding the differing roles the Town Council and the Twinning Society took TWINNING VISITS St Pol & Warstein 50 th Anniversary to be held in St Pol Friday 8 th May 2015 to Sunday 10 th May - The party was confirmed with travel to be made by rail. Seconded by Cllr Gibbon and RESOLVED: that Harriet Harbidge attend the celebrations in St Pol. The Twinning Society was unsure if any members were attending TWINNING CELEBRATIONS 2015 Hannah Dobson and Harriet Harbidge reviewed the plans to date and sort confirmation regarding elements of the celebrations.

7 The Civic Welcome was discussed. Seconded by Cllr Gibbon and RESOLVED: that the Tower of London Poppies be presented to our Twin Towns at this event, stating they were part of the Art Installation and that we are sharing it with our friends. Seconded by Cllr Gibbon and RESOLVED: that a cast brass plaque would be more appropriate than an acrylic plaque. Seconded by Cllr Gibbon and RESOLVED: that Cllr Dixon act as liaison for the Town Council with the Officers involved in organising the celebrations. The Twinning Society nominated David Parry and Philip Dean to liaise with those organising DATE OF NEXT MEETING It was confirmed that the date for the next meeting was Tuesday 24 th March 2015 at 7.30pm in the Council Chamber.

8 held Tuesday 24 th March 2015 Councillors; Davenport, Rudkin & Trickett Additionally members of the Hebden Bridge Twinning Society: David Parry, Joyce Newton and Mike Edwards. Clerk: Jason Boom Town Clerk HRTC and Hannah Dobson & Harriet Harbidge Apologies for Absence and any substitutions Apologies were received from Cllrs Gibbon, Dixon and Philip Dean Members` Interests relating to agenda items for this meeting. None were declared at this time To report on matters arising from the minutes of meeting held 20 th January 2015 not itemised on this agenda. No matters were arising HEBDEN BRIDGE TWINNING SOCIETY David Parry reported that the Town Councils representatives to the Twinning Society continue to not attend meetings TWINNING VISITS It was confirmed that the Town Council would have four representatives and the Twinning Society five at the St Pol & Warstein 50 th Anniversary to be held in St Pol Thursday 7 th May 2015 to Sunday 10 th May TWINNING CELEBRATIONS 2015 The committee discussed preparations with input from officers Hannah Dobson and Harriet Harbidge. After discussion: It was moved by Cllr Trickett Seconded by Cllr Rudkin and RESOLVED: that The artwork was amended to include the number of anniversary years and colours deepened to ease clarity and agreed to be adopted. Translations of speeches at the Civic Welcome be projected on the screen at the Picture House these speeches which will have to be collected in advance. That attendance at the Civic Dinner will be more than 80 people and that a Four Piece Accordion Band offered by Brian Collins be approached to provide the entertainment.

9 That gifts be provided for children attending, with the Twinning Society to advise on the numbers required. That the Tote bags and gifts as presented be procured. That catering arrangements to date are endorsed. That the Automaton Gift be added to with a relief of the HB Packhorse Bridge and that the outfit of the Warstein Doll be reconsidered to ensure be appropriateness and that this would be an suitable gift with Hebden Royd also obtaining a copy. That the re-affirmed charter be hand written and illustrated with appropriate wax seal and Town seal. The programme details were also discussed Seconded by Cllr Trickett and RESOLVED: that The programme for both Friday and Saturday events be adopted. The décor for the Civic Dinner be approved as presented. That drinks be provided for 120 guests (2). The Town Crier by provided with a gift of thanks. That a design for the cast plaques be sort along with associated costs. The Twinning Society indicated that in principal a donation towards costs had been agreed but had yet to be finalised. It was suggest that they may seek grant support to help with their contribution. The Town Clerk suggested CMBC Small Grants. Comments were passed about road signage not clearly identifying our Twinning arrangements in the past and it was requested that this be considered as a project for the Town Council to adopt DATE OF NEXT MEETING Tuesday 9 th June 2015 at 7.30pm in the Council Chamber. Meeting finished at 8:55pm