REGULAR BOARD MEETING SUMMARY SEPTEMBER 15, 2018

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1 September 21, 2018 Inside this issue: Surfside Events Peninsula Events Entertainment/News Regular Board Meeting Summary page 2 Travis says, 3 Local Happenings/Helpful Numbers Chili Cook-off 5 Village Club Meeting 6 OCC Town Hall 7 WSDFW Clamming 8 Water Dept. Special Update Air BNB/Chipping info. 10 Website info/migrating Birds/Doggie stations SURFSIDE HOMEOWNERS ASSOCIATION H St. Ocean Park, WA office@surfsideonline.org Green Bag Program 12 Word Search 13 Calendar 14 SURFSIDE HOMEOWNERS ASSOCIATION REGULAR BOARD MEETING SUMMARY SEPTEMBER 15, 2018 Board Members Present: Gary Williams, James A. Flood, Jr., Scott Winegar, Rudd Turner, Annette deleest, Larry Raymer, Mark Scott, Chris Chandler Staff Present: Laura Frazier, Kimber Holtermann, Heidi Larson, Gil Gonzalez and Bill Neal Call to Order: Gary Williams called the meeting to order at 9: 00 a.m. Agenda: MP to adopt the agenda for September 15, 2018 Regular Board Meeting Agenda as submitted. Safety Message: Gary Williams gave this month s safety message; road conditions changing with the season, be aware of kids in school zones. Sheriff s Report: Deputy Ostgaard provided a verbal and written report. Minutes Approval: MP to approve the minutes of the August 18, 2018 Regular Board Meeting as submitted. Floor Comments: Constance Curtin asked about whom to contact regarding the new road paving and the flooding in her area since then. She also wanted to know if Surfside could acquire the speed flashing signs like they sometimes have on Sandridge Road. Deputy Ostgaard advised that the county received a grant for those signs because the cost is so high. Old Business: Vacant Board Positions MP to keep the trustees at 8 until July 2019 election or unless a need arises. The President s vote will be used as a tie-breaker. Board Goals MP to approve the board goals as amended. Cost analysis results of property transfers Discussion to perform cost analysis during the spring when sales are higher utilizing an annual average. Adopt 2017 Audit MP to adopt the 2017 audit from Moss Adams. Page 1 of 2

2 Page 2 SURFSIDE HOMEOWNERS ASSOCIATION REGULAR BOARD MEETING SUMMARY SEPTEMBER 15, 2018 Cont d from page 1 New Business: Complaint #5002 appeal MP to dismiss complaint #5002 Complaint #5067- MF to accept the appeal for complaint #5067 Operating Procedure #103 Budget Development amendment MP to adopt the change to Operating Procedure #103 as submitted. Naselle Rock asphalt patching/hydrants- MP to approve the expenditure of $4, to Naselle Rock for asphalt patching/hydrants. Update check signers MP to update the check signers removing Patrick Johansen. Member request discussion re: online voting MP to include a vote to change the by-laws to allow online voting with the budget ratification packet. Update Budget Committee membership MP to add Kirby Smith and Judy Dennington and remove Jan Jenkins to/from the Budget Committee. Volunteer & Staff Appreciation Dinner MP to hold the Volunteer & Staff Appreciation Dinner at the Peninsula Senior Center on December 8, 2018 and go with the food items discussed. Winter hours business office MP to authorize winter hours to begin November 1 st and end March 14 th. The office will be open from 8:30 am -4:00 p.m. Communications: Incoming: The board received an offer of sale from Glen Thomas who owns the 2.6-acre lot directly north of the RV storage area. MP for the Lands & Buildings committee to investigate the property for sale just north of the RV storage lot and do a feasibility study. Meeting & Contacts: Larry Raymer went to the Pacific County Flood Advisory Board Meeting and was updated on what will be happening in Surfside. Pacific County will install new drains, work at 352 nd & F Pl will begin in October to help with drainage, new outfall for Skating Lake will be in MP to accept all Staff, Trustee & Committee Reports. MP to move to closed sessions to discuss employee wages. Adjourn: 11:56 p.m. Reconvene from closed session: 1:15 p.m. MP to give a salary increase of 3% to the water department employees with a one time $ bonus for increasing certifications and a $ Christmas bonus. MP to give a wage increase to the office staff of 3% with $100 bonus for continuing education completed training and a $ Christmas bonus. MP to budget to increase the maximum monthly insurance allotment for employees amount to $ MP for a budget allocation for a compliance officer position for 20 hours a week. MP to give Gil Gonzalez and Laura Frazier a 3% salary increase with a $ Christmas bonus. MP to adjourn the September 15, 2018 Regular Board Meeting of Surfside Homeowners Association. Adjourn: 1:22 p.m.

3 Page 3 Travis Says, SURFSIDE DEPUTY REPORT DEPUTY T. OSTGAARD SEPTEMBER 13 th SEPTEMBER 19 th, 2018 On 09/13 I was contacted about an open door to a garage in the block of O Pl. I checked the property and found the garage door open, but not damaged. It appeared that the homeowner had left the door open prior to leaving. I shut the door and attempted to contact the homeowner, but his number was not current. On 09/14 I contacted the homeowner at the residence and he stated nothing was missing and he must have forgot to shut his garage door prior to leaving the weekend before. Traffic warnings: 3 Citation: Suspicious circumstances: 1 SLOW DOWN!! 25 mph in all Surfside areas other than I Street North of the mini-mall! Emergency? CALL 911!!!! For non-emergency calls, call the Sheriff s office at If it s Travis you need to speak with leave a message at the business office and he ll return your call. The office personnel are not dispatchers.

4 Page 4 Local Happenings Columbia Pacific Farmers Market- The Columbia Pacific Farmers Market jumpstarts your summer weekends with fresh, local products in Long Beach. Held Fridays from 3-6pm at Veterans Field in downtown Long Beach. June 8 September 28 Oktoberfest Chinook-style -Friends of Chinook School presents its Oktoberfest Fundraiser Dinner and Silent Auction. September 29, 2018 Wild Mushroom Celebration Celebrate fabulous fall fungi on the Long Beach Peninsula with the annual Wild Mushroom Celebration s series of events. Chefs, innkeepers and foragers take pride in featuring and celebrating this natural treasure through the fall harvest season! October 1 November 15, 2018 Peninsula Arts Association Fall Show -Now entering its 48th year, the Peninsula Arts Association Fall Show is the group s longest-running art event. See artwork created by the Peninsula s talented creative community. The People s Choice Ribbon is the show s top award, and attendees vote for their favorite works. Proceeds from the art raffle benefit a local high school scholarship, the PAA High School Graduate Scholarship Fund and Art Enrichment Program. October 5-7, 2018 One Sky, One World Kite Fly for Peace- The One Sky, One World Kite Fly for Peace was born out of the Cold War, when a kite featuring American and Soviet flags on each side of a globe was presented to Russian officials by an American dignitary. The kite was received as a symbol of global peace and understanding, and the event has been celebrated across the world ever since. Join the celebration as it enters its 30th year. Participants can build, buy and fly kites. October 6-7, 2018

5 Page 5 WARM UP YOUR CROCK POTS AND SAVE THE DATE! The 10th Annual Surfside Chili Cook-Off, Bake & Crafts Fair is scheduled - rain or shine - for Saturday, October 13, 11-3 at the Oysterville Schoolhouse. *PRIZES * LIVE MUSIC * FUN * Crafts: $5/table - by reservation only. (Call the Surfside to reserve your table.) Space is limited! No entry fees for chili pots, entries must be received between 11-11:45 am. A minimum donation of $2 for Chili tasting is requested. Tasting is from 12:15 1:30 pm. Awards at 2:00 pm. All proceeds (excluding craft sales) go to the OP Food4Kids Backpack program.

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8 Page 8 WDFW schedules tentative razor clam digs through December OLYMPIA The Washington Department of Fish and Wildlife (WDFW) has announced a tentative schedule for the fall razor clam season set to begin in early October. Final approval of all scheduled openings will depend on results of marine toxin tests ( razorclams/domoic_levels.html), which are usually conducted about a week before a dig is scheduled to begin. "We're releasing a tentative schedule to give people plenty of time to make plans to go digging this fall," said Dan Ayres, coastal shellfish manager for WDFW. State shellfish managers are also seeking public input on management options, including scheduling for spring digs. Comments on the spring digs can be sent via to razorclams@dfw.wa.gov. A summary of last season and an overview of the recently completed razor clam stock assessment is available via WDFW's Razor Clam Management Plan at Based on beach surveys conducted this summer, WDFW estimates the total razor clam population on most Washington's beaches has increased significantly from last season, which means more days of digging this season. The exception is Long Beach, an area that is recovering after a decline in clam survival due to low salinity in winter "The good news is that future digging opportunities look really great, with some opportunity even at Long Beach," Ayres said. "This is shaping up to be a great season for digging on the coast." Proposed razor clam digs through December are listed below, along with evening low tides and beaches: Oct. 11, Thursday, 8:58 p.m.; -0.6 feet; Twin Harbors, Mocrocks Oct. 12, Friday, 9:41 p.m.; -0.3 feet; Twin Harbors, Copalis Oct. 13, Saturday, 10:26 p.m.; +0.1 feet; Twin Harbors, Mocrocks Oct. 25, Thursday, 7:55 p.m.; -0.5 feet; Twin Harbors, Copalis Oct. 26, Friday, 8:36 p.m.; -0.7 feet; Twin Harbors, Mocrocks Oct. 27, Saturday, 9:19 p.m.; -0.7 feet; Twin Harbors, Copalis Oct. 28, Sunday, 10:08 p.m.; -0.6 feet; Twin Harbors, Mocrocks Nov. 8, Thursday, 6:57 p.m.; -0.8 feet; Twin Harbors, Mocrocks Nov. 9, Friday, 7:36 p.m.; -0.7 feet; Twin Harbors, Copalis Nov. 10, Saturday, 8:15 p.m.; -0.4 feet; Twin Harbors, Mocrocks Nov. 11, Sunday, 8:56 p.m.; 0.0 feet; Twin Harbors, Copalis Nov. 22, Thursday, 5:55 p.m.; -0.7 feet; Twin Harbors, Copalis Nov. 23, Friday, 6:36 p.m.; -1.1 feet; Twin Harbors, Mocrocks Nov. 24, Saturday, 7:20 p.m.; -1.3 feet; Twin Harbors, Copalis, Mocrocks Nov. 25, Sunday, 8:05 p.m.; -1.3 feet; Twin Harbors, Mocrocks Dec. 6, Thursday, 6:01 p.m.; -0.7 feet; Twin Harbors, Copalis Dec. 7, Friday, 6:40 p.m.; -0.7 feet; Twin Harbors, Mocrocks Dec. 8, Saturday, 7:16 p.m.; -0.6 feet; Twin Harbors, Copalis Dec. 9, Sunday, 7:53 p.m.; -0.4 feet; Twin Harbors, Mocrocks Dec. 20, Thursday, 4:51 p.m.; -0.3 feet; Twin Harbors, Mocrocks Dec. 21, Friday, 5:35 p.m.; -1.0 feet; Twin Harbors, Copalis Dec. 22, Saturday, 6:20 p.m.; -1.4 feet; Long Beach, Twin Harbors, Mocrocks

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10 Page 10 Just a reminder There are NO SHORT TERM RENTALS in the Surfside Homeowners Association. NO ARBNB, NO VACATION rental of any kind. Only 30 day or longer rentals are allowed Except as permitted in designated areas, no short term rentals ( under than 30 days) transient rentals shall be permitted. If you have any questions, contact the business office The 2018 Surfside Firewise season was HUGE success! We ended the season Wednesday September 5 th. The 2018 season resulted in 754 Members using the chipping site over 33 days. The Average Members per Day was 22.8 versus 18.5 for 2017 season, a significant increase. We are hoping to open the site next week for members to take chips free of charge. Once the fencing has been removed and contractor has left the site you are welcome to take all the chipped material you can use, FREE. Lastly, many thanks to this year s 21 wonderful volunteers. And our great Surfside staff who make this program possible! From staffing the site, to helping unload, raking, accounting, organizing and advertising, you all help make Surfside a great place to live and play.

11 Page 11 To review the CC&R s click the Governance tab The click on the link Surfside Covenants amended 8/15/15 A pdf will pop up for you to review Just below the CC&R s are the Articles of Incorporation, Operations Manual & the Employee Manual On the Governance tab you will also see links for all of our financials, the final budget, Strategic Plan and Reserve Study Help Migrating Birds Shorter daylight hours are the cue that our migratory birds use to begin their trek back to wintering grounds. The timing and length of migration varies species to species. Some birds migrate on their own, others migrate in loose or tight flocks. Regardless of timing or strategy, we can help birds migrating through our yards. Keep your feeders stocked~ A ready source of food allows birds to get their fill, minimize energy spent foraging. Offer a source of fresh water ( the noisier the better) ~ Early in migration natural water sources are at their lowest level. Having fresh water to drink and bathe in is essential for the trip ahead. Reduce use of lights between 11pm and dawn from August 25 November 15~ Many birds migrate at night and bright city lights make it difficult for birds to find their way in and out of urban areas. Doggie Stations Surfside has doggie stations with bags supplied at the following locations: 306th, 311th, 317th, 330th, 341st, 345th, 350th & 357th beach paths There is also a doggie station at the business office.

12 Page 12 Dear Surfside Members, Thank you for your donation to the Ocean Park Food Bank at the collection barrel located in the Surfside Office. Food Bank volunteers monitor the barrel and insure that your donations get to the Food Bank. The Ocean Park Food Bank is feeding more and more of your neighbors and your donations are both critical and greatly appreciated. Again, thank you for helping our neighbors who are less fortunate! You can return the sign up form to the Surfside Business office or the Ocean Park Food Bank Many hands make lighter work ~ John Heywood

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