SURFSIDE HOMEOWNERS ASSOCIATION H St. Ocean Park, WA September 22, Inside this issue:

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September 22, 2017 Inside this issue: Surfside Events Peninsula Events Entertainment/News Board Meeting Summary Continued SURFSIDE HOMEOWNERS ASSOCIATION 31402 H St.

1 September 22, 2017 Inside this issue: Surfside Events Peninsula Events Entertainment/News Board Meeting Summary Continued SURFSIDE HOMEOWNERS ASSOCIATION H St. Ocean Park, WA office@surfsideonline.org 2 Travis Says 3 RV Storage 4 Bunco/Map Your Neighborhood Emergency cache survey 5 6 Tentative Clam Digs 7 Drain field plantings 8 Razor Clam tentative digs Chili Cook off 10 Yellow Flag Iris 11 Architectural Committee 9 12 Green Bag Program 13 Word Search 14 Calendar 15 SURFSIDE HOMEOWNERS ASSOCIATION REGULAR BOARD MEETING SUMMARY September 16, 2017 Board Members Present: Gary Williams, James Clancy, Patrick Johansen, Larry Raymer, Scott Winegar, Annette deleest, Debra Blagg, James A. Flood, Jr. via speakerphone, George Miller absent. Staff Present: Laura Frazier, Kimber Holtermann, Bill Neal, Gil Gonzalez Call to Order: Gary Williams called the meeting to order at 9:02 a.m. Safety Message: Gary Williams gave this month s safety message regarding the distracted driving laws. Sheriff s Report: Deputy Ostgaard provided a verbal and written report. Minutes Approval: MP to approve the minutes of the August 19, 2017 Regular Board Meeting. Floor Comments: Mark Stephens asked the board to review the tree height covenant. Patrick Johansen discussed his request for reimbursement of legal fees. Al Franklin would like the board to take the tree height issue to the courts and let them make the final ruling on the issue. Fred deleest would like to have floor comments moved to the end of the agenda before the closed session. Mike Cook very upset that a board member can spew false facts and hateful comments on his blog against volunteers and other board members. Mike would like the board to address the issue of the blog and its host. Chris Hanson said he s also tired of all the hateful comments attacking both volunteers and Board members. Chuck Blagg feels that the blog is out of hand and the issue needs to be addressed by the Board. Peggy Olds was very offended by the comments on the blog attacking the Tree Committee and Board members. Bill Neal stated that the blog started with him being attacked by the blog host. Old Business: A. Resolution # Franchise Agreement with Pacific County MP to approve Resolution , Franchise Agreement with Pacific County. Summary continued on page 2

2 Page 2 SURFSIDE HOMEOWNERS ASSOCIATION REGULAR BOARD MEETING SUMMARY September 16, 2017 Old Business: B. Board Goals Board members discussed some of the submitted goals. Debra Blagg and Scott Winegar will get together and fine tune in time for the financial workshop on 9/30 and they ll go over at that time. Final versions to be adopted at the October Board Meeting. C. Conditions of Service MP to approve the Operational Procedure #108 Conditions of Service for water service. New Business: A. Contract review with Janet Corey MP to amend Janet Corey s 2017 contract dollar amount to a flat fee of $2, per the attached request by Janet Corey based on the unusually high number of proxies this year. B. Proxy form review The item was tabled until the October board meeting. C. Budget Committee Charter amendment and add new members MP to adopt the proposed changes to the Budget Committee Charter which increased the number of at large members to 4. MP to accept Louise Purdin as a member of the Budget Committee. D. Budget Policy removal from Operations manual MP to remove the board policy from the Operations manual as it is now included in the recently adopted Board Fiscal Policy. E. Proposed Technology Committee Deb Blagg proposed a new committee. The Board requested that she provide a Committee Charter for adoption at the next Board meeting. Communications: There was discussion about an individual Board member contacting the Surfside attorney without prior authorization. The President or Vice-President must provide authorization prior to bringing an item to the attorney. MP to have Tom Brazier get quotes for cyber-liability and crime insurance without committing to any new policies. MP to give Tom Brazier the authorization to shop around for new brokers and new bids on insurance policies. MP to assign Tom Brazier to the Insurance Committee and make him the Chairman. Staff, Trustee & Committee Reports: MP to pay Snell Crane Service $4, for work on the Carbon Treatment Plant. MP to accept Chuck Blagg as a member of the Architectural Committee. MP to give complaint #4814 an extension with the exception that if the work is not completed by the May 15, 2018 deadline that the fines will be retroactive back to December 31, 2017, keeping the fines in abeyance until the May 15, 2018 completion date. MP to establish an AD-Hoc Committee for the RV Storage area improvements and Mark Smith was named as Chairman. MP to accept the bid from DPR for the completion of the Deer Lake clean up in the amount of $4, MP to accept all Staff, Trustee & Committee reports as submitted. MP to move to closed session to discuss personnel matters, to take approximately 30 minutes. Motions made after closed sessions: MP to allocate budgetarily, a 3.5% wage increase for the water department personnel with 2% additional for certifications, in the 2018 budget with a 1.5% annual year-end bonus. MP to have a 3% wage increase budgeted with a 1.5%-year-end bonus for 2018 for the Business office personnel. MP to adjourn the September 16, 2017 Regular Board Meeting of the Surfside Homeowners Association at 1:00 p.m. *MP = Motion passed *MF = Motion failed

Page 3 Travis Says, SURFSIDE DEPUTY REPORT DEPUTY T. OSTGAARD SEPTEMBER 14th SEPTEMBER 20th, 2017 On 09/14 I was dispatched to the 31200 block of O Pl. for a malicious mischief call.

3 Page 3 Travis Says, SURFSIDE DEPUTY REPORT DEPUTY T. OSTGAARD SEPTEMBER 14th SEPTEMBER 20th, 2017 On 09/14 I was dispatched to the block of O Pl. for a malicious mischief call. I contacted the victim, and he stated that someone had thrown rocks at his vehicle. The vehicle did have damage consistent with being hit by multiple rocks on the rear hatch/window, rear passenger side door/ window. The victim stated that his wife had seen a young male throwing rocks towards the neighbor s house about a week prior. On 09/14 I received a report of a cold vehicle prowl. I contacted the victim and he stated that sometime around within the last 3 weeks or so, someone had stolen a black bag containing miscellaneous tools and a Ryobi drill from his vehicle. Traffic warnings: 2-Traffic citations: 2-Malicious mischief: 1-Vehicle prowl: 1 SLOW DOWN!! 25 mph in all Surfside areas other than I Street North of the mini-mall! Emergency? CALL 911!!!! For non-emergency calls, call the Sheriff s office at If it s Travis you need to speak with leave a message at the business office and he ll return your call. The office personnel are not dispatchers.

If you would like to keep your space, feel free to pre-pay for the upcoming season. This will also help cut costs on mailing out invoices.

4 Page 4 THE RV STORAGE AREA IS FILLING UP QUICKLY!!! If you are a Surfside member utilizing the RV Storage area, please contact the office if you will not be keeping your space for the season. If you would like to keep your space, feel free to pre-pay for the upcoming season. This will also help cut costs on mailing out invoices. There are only a few spaces left for power that will fit an RV/Motorhome up to 40. There are only 4 powered spaces available for RV/5th wheel up to 30. There are still quite a few non-powered spaces available that will fit an RV/Motorhome up to 40. Remember October 31st is the removal deadline so call the business office today!

5 Page 5 Map Your Neighborhood presentation Tuesday October 10th 7pm at the Surfside Business Office **If you are interested in having an emergency cache, please see the application on the next page. Just fill that out and return it to the Surfside Business Office If you have any questions please call Louise Purdin at

6 Page 6 SURFSIDE EMERGENCY CACHE SURVEY The Pacific County Emergency Management Agency advises that within 30 minutes of an earthquake, a wave as high as 30 feet could reach Ocean Park. The Emergency Management Committee has worked to get a Surfside Pedestrian Evacuation Map printed and available for residents and guests. While you may think you can just pack your car and drive away this won t be possible or practical in the event of a localized event. It is imperative that you familiarize yourself with guidance on the Surfside Pedestrian Evacuation Map and the Pacific County Tsunami Evacuation Map for Ocean Park and vicinity. Top priority is getting to high ground (50 feet or higher) quickly and safely. In the event of a tsunami it could take 3-7 days before supplies and assistance reach Surfside. When disaster strikes there may be no time to gather the things you need you need to be able to grab and go or duck, cover and hold at a moment s notice. Each household should prepare kits appropriate for your family members and your business now it can save lives and ensure your relative comfort until help arrives. Other tsunami vulnerable communities in nearby Oregon, residents have taken the extra steps to be better prepared by establishing emergency supply caches in designated safe high ground areas. After studying emergency caching efforts in other communities, the Emergency Management Committee has come to the conclusion that Surfside residents and visitors could benefit from a similar program. It is believed that more people would benefit from a 3-5 day emergency kit if they had a safe place to store it. This way, in the case of a real disaster your supplies could be accessed and you wouldn t have to worry about carrying them from your home to high ground. If there is sufficient interest in an Emergency Cache Container for Surfside, the Emergency Management Committee will pursue options available to us. Please indicate if you are interested in such a program for our community by answering the following questions so we can determine the level of interest and potential costs. Any additional questions, comments or suggestions you might have are welcomed. I would be interested in storing my emergency kit in a secured container situated in a high elevation site within Surfside. YES NO I would be willing to pay a small fee to support the acquisition of a storage container. YES NO I would be willing to purchase approved 30 gallon plastic barrel to store my emergency supplies in. YES NO Do you have any questions/comments/suggestions on this issue? Member name: Surfside property address: Return this form to the Surfside Business office at H Street, Ocean Park, WA 98640

Page 7 Are you a Surfside member that utilizes the RV Storage area? We are looking for members to join the Ad Hoc committee to work on the issues we are currently experiencing at the RV Storage area.

7 Page 7 Are you a Surfside member that utilizes the RV Storage area? We are looking for members to join the Ad Hoc committee to work on the issues we are currently experiencing at the RV Storage area. We would love to hear your thoughts and ideas on how to improve on the area. Please me at pilatusflyer@sbcglobal.net with your inputs. If you have a couple of hours to volunteer we would love to have you join! Let s bring this greatly used service into the 21st century! Mark W. Smith Financial strategy workshop The Financial Strategy Workshop for Board members will be on Saturday, September 30th at 9 a.m. in the Board room All members are welcome to observe!

Page 8 DRAIN FIELD PLANTINGS Ever wonder what plants would be ok to place around your drain field?

Native Grasses: Perennial Ground Cover: Spikebent Carpet Bugle, Kennickinnick, Irish Moss, Bunchberry, Creeping June Grass

Kentucky Blue Grass Western Bracken Wax Begonia Petunia Canada Blue Grass Spleenwort Marigold, Coleus Annual Blue Grass Sword

Oak Fern Hard Fescue Sheep Fescue Herbaceous Perennials: America, Seathrift, Campanula Snow in Summer, Lily of the Valley Sweet

8 Page 8 DRAIN FIELD PLANTINGS Ever wonder what plants would be ok to place around your drain field? Pacific County has a list of great of plants that work well when planted over gravity, pressure and mound fields. Native Grasses: Perennial Ground Cover: Spikebent Carpet Bugle, Kennickinnick, Irish Moss, Bunchberry, Creeping June Grass Wintergreen, Salal, Stone, Crop, Periwinkle, Thyme Orchard grass Blue Bunch Grass Turf Grass: Ferns: Herbaceous Annuals: Kentucky Blue Grass Western Bracken Wax Begonia Petunia Canada Blue Grass Spleenwort Marigold, Coleus Annual Blue Grass Sword Fern Impatient, Sweet Alyssum Colonial Bent Grass Deer Fern Lobelia, Geranium Velvet Bent Grass Lace Fern Ageratum Red Fescue Oak Fern Hard Fescue Sheep Fescue Herbaceous Perennials: America, Seathrift, Campanula Snow in Summer, Lily of the Valley Sweet Williams, Coral Bell, Lavender Evergreen, Moss Pink If you have questions about your on site sewage system please call Pacific County Department of Community Development at

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Page 10 WARM UP YOUR CROCK POTS AND SAVE THE DATE! Saturday, September 23 The 9th Annual Surfside Chili Cook-Off, Bake & Crafts Fair is scheduled - rain or shine - at the Oysterville Schoolhouse.

10 Page 10 WARM UP YOUR CROCK POTS AND SAVE THE DATE! Saturday, September 23 The 9th Annual Surfside Chili Cook-Off, Bake & Crafts Fair is scheduled - rain or shine - at the Oysterville Schoolhouse PRIZES * LIVE MUSIC * SURPRISE RAFFLE * FUN * Bake Sale & Crafts: 11 3 Chili Entries: accepted from ( No entry fee) Tasting ($1 donation requested): 12:15 1:30 Awards and Raffle: 1:30-2:00 Crafts: $5/table - by reservation only. (Call the Surfside to reserve your table.) Space is limited ** No entry fees. All proceeds (excluding craft sales) go to the OP Food4Kids Backpack program. 12 unique glazed bowls will be available for a $10 - $15 donation each. Chili Prizes have been donated by Sue Raymond of the Bay Avenue Gallery in Ocean Park

Page 11 Why Is It a Noxious Weed? Yellow Flag Iris Iris pseudacorus Yellow flag iris is an invasive ornamental perennial that is a problem in many states and other countries.

11 Page 11 Why Is It a Noxious Weed? Yellow Flag Iris Iris pseudacorus Yellow flag iris is an invasive ornamental perennial that is a problem in many states and other countries. It will sicken livestock if ingested and is generally avoided by herbivores. Contact with its resins can cause skin irritation in humans. How would I identify it? General Description Yellow flag iris is a perennial, aquatic, herbaceous plant which grows 2 to 3 feet tall along shores in shallow water. Rhizomes spread and form large clumps. Flower Description Flowers few to several near stem ends. Flowers pale to dark yellow with brownish purple mottled markings. Flowers have 3 sepals and 3 petals, with petals shorter than sepals. Leaf description Stem and basal leaves present. Basal leaves are broad, flat, sword-shaped and stalkless. Stem leaves reduce in size going up the stem. Stem description Stems branched once and solid. Fruit Seed Description Capsules form from flowers, somewhat 3 angled and filled with flattened, D-shaped seeds. Where does it grow? Yellow flag grows in temperate wetlands along the margins of lakes and slow-moving rivers. It is most commonly found in very shallow water or mud. It tolerates drying and anoxic sediment and is also tolerant of some salinity, and high soil acidity. Please click here to see a county level distribution map of yellow flag iris in Washington. How Does it Reproduce? Yellow flag spreads by seeds and rhizomes. Up to several hundred flowering plants may be connected through rhizomes. Rhizome fragments can form new plants if they break off and drift to suitable habitat. How Do I Control It? Mechanical Control If pulling or digging yellow flag care should be used to protect the skin as resins in the leaves and rhizomes can cause irritation. Because rhizome fragments can grow to form new plants, all rhizome fragments must be carefully removed. Cultural Control Seeds germinate and grow well after being burned in late summer. Also readily resprouts from rhizomes after burning. Herbicide Control It is best to cut the stems off, dispose of them properly, then apply the appropriate herbicide to the stump. Please refer to the PNW Weed Management Handbook, or contact your county noxious weed coordinator. Courtesy of Washington State Noxious Weed Control Board

Page 12 Architectural Committee Just a reminder if you are planning on installing a fence or a shed, a garage or a house or even doing a little remodeling ALL building plans must be submitted to the

12 Page 12 Architectural Committee Just a reminder if you are planning on installing a fence or a shed, a garage or a house or even doing a little remodeling ALL building plans must be submitted to the Architectural Committee prior to any construction. The committee usually meets weekly on Tuesdays at 9 a.m., dependent upon if there s anything on the agenda. All applicants are encouraged to attend the meeting (if possible) to answer any questions that may arise. The building packets are on our website at or you can pick one up from the business office. Two (2) sets of plans must be submitted to the committee. Once approved, you will get a copy of the plans that have been stamped so you can take them to the county for their approval. For more detailed information on the Architectural Committee duties and guidelines you can find them on our website or call the business office with any questions.

Page 13 Green Bag Program Have you ever wondered how you can help make a difference is someone s life? Are you looking for ways to give back to your community? All it takes is just 3 easy steps!

13 Page 13 Green Bag Program Have you ever wondered how you can help make a difference is someone s life? Are you looking for ways to give back to your community? All it takes is just 3 easy steps! A SIMPLE GESTURE Is an ongoing Food Bank Program here in Ocean Park...AND IT IS JUST THAT.SIMPLE! A SIMPLE GESTURE PROVIDES YOU WITH A DESIGNER BAG TO STORE YOUR ITEMS IN. THEN WHILE SHOPPING PICK UP AN EXTRA FOOD ITEM OR TWO. JUST FILL YOUR BAG WITH THE EXTRA FOOD ITEMS AND LEAVE IT ON YOUR FRONT PORCH. THE BAGS ARE PICKED UP THE SECOND SATURDAY OF ALTER- NATING MONTHS. THAT S IT! Such a very simple gesture that will make someone s day!! There are many ways to lend a helping hand! You can offer your time, make a donation, gather food items OR you can do all three!! The feeling of helping someone in need is like no other!! FOR MORE INFORMATION YOU CAN CALL ~THE OCEAN PARK FOOD BANK at

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WARM UP YOUR CROCK POTS AND SAVE THE DATE!

October 5, 2018 Inside this issue: Surfside Events Peninsula Events Entertainment/News Architectural Committee 2 WARM UP YOUR CROCK POTS AND SAVE THE DATE! The 10th Annual Surfside Chili Cook-Off, Bake