LLPOA Board of Directors Meeting. Minutes for July 8, 2016

Transcription

1 LLPOA Board of Directors Meeting Minutes for July 8, 2016 Board Members Present: Robert Cluka Tim Andersen Stan Wilson Wes Fredericks John Toppins Pam Kaul Cindy Coy Steve Savage The Board discussed filling the open position on the Board with Dave Santkuyl. Rick Moses volunteered to take the position on the Board. Thomas Strebel said it would be a conflict of interest for managers to be on the Board. They would be supervising themselves. They will discuss later. Visitors Present: Dean Henrickson Visitor s Comments: Dean Henrickson explained that his camper is too close to the water because of where the prior owner had the hook ups for the camper. He is planning to build a house starting in October and would like to leave the camper for now until the building starts. The Board discussed options. Tim Andersen made a motion allow for this camping season. Wes Fredericks second. Motion Selection of Board Officers: Wes Fredericks nominated Robert Cluka as president. John Toppins second. Motion Cindy Coy nominated Wes Fredericks for vice president. Steve Savage second. The Board discussed the friendship of Wes and Robert would be an issue. Motion Pam Kaul nominated Stan Wilson for treasurer. John Toppins second. Motion carried Robert Cluka nominated Cindy Coy for secretary. Wes Fredericks second. Motion Committee Assignments: The Board discussed and assigned chairpersons of the committees. Robert Cluka asked if a new card could be made up? Thomas said that he will wait until the last Board member is selected so the card would be complete. 1

2 Confirm Monthly Meeting Time: The Board discussed and agreed to leave the meetings on the second Friday of the month. Approval of Minutes: Tim Andersen made a motion to approve the May 13, 2016 minutes. Steve Savage second. Motion Disbursements: Tim Andersen asked if the Wolf River Forestry was for Dan Pubanz? Wes Frederick said yes. Tim Andersen made a motion to approve the disbursements. Robert Cluka asked about the payment to Silver Canoe. Thomas said it was for a refund from an overpayment of dues. Pam Kaul second. Motion Carried. Office Manager Report: Thomas Strebel said that the Board will need to go down to the bank and set up the new Board members as signers and will need to change the credit card from Dave Thibodeau. Tim Andersen said he would take care of stopping at Associated to take care of the credit card. Stan Wilson asked Thomas Strebel to get the paperwork set up at CoVantage before they go down to the bank. Thomas asked Steve Savage for his and phone numbers and what he wanted printed in the Smoke Signals and website. Thomas asked if a Tribal member pays dues on the Tribal lot they are leasing, may they attend the Annual meeting and Vote. Stan Wilson was going to check with the Attorney. Someone called and asked to have no open fires on the Beach Club be put back into the Beach Club rules. The Board agreed to put it back into the rules. Thomas said he had a person who purchased a boat launch key because they thought they had lost their boat launch key. He came back two days later and returned the key because he found the first one. Thomas asked if he should return the full amount or the $40 on the second key. The Board agreed to return the $50. Thomas reminded Bob of the Garrow contract. The Board discussed the price. Tim Andersen is going to check on the price. Outside Manager Report: Rick Moses talked about the youth program and the individuals that are working and what they are doing. Rick told the Board about the new docks that were installed. 2

3 Rick talked about the shoreline restoration project and the cost is over the estimate. Rick told the Board about the bids received and Schneider and Sons was the lowest. Tim Andersen made a motion to approve the extra $1600 for the Spotted Fawn Project I. Steve Savage second. Motion Officers Reports: President: Robert Cluka told the Board about the thank you letter from the donation for the senior recognition banquet. Robert got a request to advertise on a sports poster for school support. The Board Discussed and decided against it. Robert read the article about the Tribe wanting to move property into trust. The Board discussed the Menominee News paper. Lisa is going to give the newspaper to Stan. There was a discussion about the Tribe removing property from the Tax Roll. Robert Cluka talked about changing dates when the Smoke Signals comes out because some people have been complaining about getting it after some of the summer social events are over. Thomas explained that it was set up on this cycle so that it gets published right after the Association Annual meeting and before the office has to start working on the Lake District s Annual meeting. Thomas explained if people are getting the Smoke Signals after the event dates in the Smoke Signals it is because the Smoke Signals is sent out bulk Mail and is mailed when there is space on the mail truck. Steve Savage suggested that they direct people to check the website. Robert Cluka said John Wilson has given up total control of the website to the office. Robert Cluka said he got a request to get approval to use a handicap vehicle to access the Beach Club. Tim Andersen said they plan to address this on a case by case basis and that they need to approve the vehicle used. They also need to get an LLPOA Handicap sticker. Vice President: Secretary: Treasurers: 3

4 Committee Reports: Architectural: Wes Fredericks talked about the mansion on the lake. Jeremy Johnson measured and it is at the 75 foot limit. Wes said Jeremy Johnson has gotten a lot of complaints and he has been checking and it is within compliance. Robert Cluka asked why the construction stopped. Wes said that it has not stopped they are working inside. John Toppins said that he talked to the variance committee to find out what had happened and Jeremy Johnson confirmed the building matches the footprint of the prior building. Beach Club: Tim Andersen told the Board about a Beach Club complaint received and that Thomas explained it to them well and gave the person the number for dispatch. Buildings and Grounds: Tim Andersen went over the two bids on windows. Tim recommended the bid from Lakeshore Home Improvement. Wes Fredericks confirmed that Pam Kaul did not get the other bids. Tim said she was only given the specs for the windows, no prices. The Board discussed the windows. Wes Fredericks made the motion to accept the bid from Lakeshore Home Improvement. Cindy Coy second. Motion carried with Pam Kaul abstaining. By-Laws & Legal: Stan Wilson talked to Attorney Gast about voting rights on Beach Clubs. He has to talk to him again and get everything addressed at once.. Communication: Camping: Pam Kaul said there were a couple small situations that needed to be taken care of such as a porta pottie being removed. Cindy Coy asked why the campers need to be removed. Wes said it is a County ordinance. Finance: Forestry and Outlots: Wes Fredericks reported the forestry program grossed about $78,000 in revenue. The final documentation was mailed to the DNR. Jason Hemus, Wes Fredericks, and Rick Moses are getting Firewise program started. Wes asked the Board for direction on how to proceed with the forestry program. Wes recommended a hybrid including some MFL program. Stan Wilson made a motion for Wes Fredericks to explore the hybrid MFL program. Tim Andersen second. The Board discussed the program. Motion 4

5 Nominating: Robert Cluka asked the Board members to bring people or a bio to the next meeting to fill in the opening on the Board. Tim Andersen made a motion to appoint Dave Santkuyl to the Board. Stan Wilson second. The Board discussed the issue of Dave Santkuyl being on the Board. Stan is going to talk to the lawyer on if it is a conflict of interest. Motion was tabled Personnel: Property Sales: Purchasing: Roads & Security: Robert Cluka received a report about a break in of a Deer Path trailer and it was reported to the Sheriff s department. There was a discussion about robberies in Wood Duck. Other Business: Closed Session: John Toppins made a motion to go into closed session. Stan Wilson second. Motion Tim Andersen made a motion to come out of closed session. John Toppins second. Motion Tim Andersen made a motion to adjourn the meeting. John Toppins second. Motion Meeting Adjourned. Submitted by: Cindy Coy, Secretary Board of Director 5