2017 Conference Planner

Transcription

1 2017 Conference Planner ESCAPE THE ORDINARY CONFERENCE VENUES Conference l Banquet l Cocktail

2 2017 Conference Planner CONFERENCE VENUES 1 Kia ora Top 10 Reasons to Meet In Rotorua World Class Venues Over 13,000 Available Beds Inspiring And Unique Dinner Venues Luxurious Spa And Hot Springs Heartland Of Maori Culture Adventure Activities Redwood Forest 18 Beautiful Lakes Luxury Lodges Centrally Located In The North Island The Destination Rotorua Business Events team invites you to escape the ordinary and discover Rotorua New Zealand s Coolest Hot Spot a destination that will captivate you and your delegates, creating experiences that will leave life-long memories. Few locations in the world offer such an array of stunning natural assets combined with infrastructure that can accommodate intimate incentive groups or large conventions with up to 3000 delegates. Rotorua is a destination that will surprise and enchant you by how well equipped it is to host events; Rotorua is a small regional city with big city facilities. Home to one of New Zealand s largest convention venues and over 13,000 beds available for your delegates; this type of infrastructure cannot be found anywhere else in New Zealand. Conveniently located in the heart of the North Island, Rotorua is only a short flight from both Auckland and Wellington, making it easily accessible for your delegates travelling from abroad or domestically. Discover what makes Rotorua the jewel of New Zealand s convention and incentive industry. Key facts A purpose built events centre with a 3000 delegate plenary capacity Hotels that can accommodate conventions with up to 500 delegates Over 13,000 beds available catering to every style and budget 30 minute flight from Auckland and 55 minutes from Wellington World renowned cultural, adventure and geothermal experiences

3 2017 Conference Planner CONFERENCE VENUES 3 Key services A complimentary centralised point of contact for all your event information Gather the appropriate destination information relevant to your function/ event brief Organise famil itineraries and be your host while you are here Recommend alternate experiences that may suit your programme Share our destination and culture with you Destination Rotorua Business Events Making it easy, seamless & successful The Business Events team is a specialised convention and incentive team offering a complimentary impartial service focused on providing you with all of the information you require. On your behalf, our team will gather all relevant information and provide suggestions based on your brief and compile a destination proposal for your consideration. Our primary role is to make it as easy as possible for you to collate information about the convention and incentive infrastructure in Rotorua. Additionally, we are happy to develop a familiarisation itinerary and host you or your clients whilst in Rotorua; our team s role here is to showcase options that suit your convention programme. The Business Events team are here to help, we are proud of our region and happy to showcase the truly world class meeting venues, superb adventure activities, our diverse range of accommodation options and the exceptional offsite venues that make Rotorua such a popular and unique destination. Please find our teams details below; we look forward to hearing from you. Our team Craig Murray Business Events Manager Craig@RotoruaNZ.com Craig manages the Business Events team and raises awareness of Rotorua s convention infrastructure. Outside work Craig is a keen mountain biker. Warren Harvey Key Accounts Manager Warren@RotoruaNZ.com Responsible for liaison with key associations, PCO, conference accounts. When not at work, Warren can be found fishing Lake Tarawera. Jenny Patterson Sales & Marketing Jenny@RotoruaNZ.com Jenny works with our clients and business partners to collate leads, create bids and secure conferences into Rotorua. She is keen on DIY and keeping fit in her spare time. Kelly Osborne Sales & Marketing Kelly@RotoruaNZ.com Kelly coordinates all of the famils and assists with the Business Events marketing of Rotorua. On weekends you will find Kelly on her mountain bike deep in the Redwood forest.

4 2017 Conference Planner CONFERENCE VENUES 5 About this document We want to make planning your event as easy as possible, so we have compiled information brochures to outline specific services. These include Conference Venues,, Activities; Team Building and Partner Programmes, and Event Services; Catering, Exhibition, AV, Transport, Theming and i-site. This document is a comprehensive guide for Rotorua Venues; Conference, Banquet and Cocktail. To access other service documents, simply click the icons below. Contents of this document Energy Events Centre...6 Sir Howard Morrison Centre...8 Copthorne Hotel Rotorua...9 Millennium Hotel Rotorua...10 Motion Entertainment...11 Novotel Rotorua Lakeside...12 Princes Gate Hotel...13 Sudima Hotel Lake Rotorua...14 VR Rotorua Lake Resort...15 Distinction Hotel Rotorua...16 Holiday Inn...17 Rydges Rotorua...18 Banquet Agrodome...19 Blue Baths...20 Hobbiton...21 Mitai Maori Village...22 Redwood Forest Under The Sails...23 Stratosphere at Skyline Rotorua...24 Te Puia...25 Other event planning brochures: ACCOMMODATION ACTIVITIES Team Building & Partner Programmes EVENT SERVICES Catering, Exhibition, AV, Transport, Theming and isite

5 2017 Conference Planner CONFERENCE VENUES 7 Energy Events Centre The perfect venue for conferences, meetings, exhibitions, and banquets. Versatile and consummate, incorporating no less than ten separate spaces and comprehensive services. Positioned at the edge of Lake Rotorua, the Energy Events Centre s unique location within the picturesque Government Gardens provides extensive free car parking and is also within easy walking distance of the retail precinct, accommodation, restaurants, cafes and spa facilities. Unison Arena A multi-functional area with more than 3500m 2 of single level, pillar-free, specialist tradeshow and exhibition space, the Unison Arena can accommodate 3000 delegate s theatre-style or 2600 at a seated banquet and is able to be easily organised into three separate areas Ten separate spaces and comprehensive services 1 Unison Arena 1 2 Unison Arena 2 3 Unison Arena 3 4 Southern Trust Mezzanine 5 First Sovereign Trust Room 6 Skellerup Room 7 Opus International Room 8 Downer Room 9 Sigma Room 10 Damar History Wall 11 Bay Trust Forum 12 Grand Hall 13 Lobby Room 1 & 2 14 Southern Trust Sportsdrome 15 Sportsdrome Conference Room Grand Hall The Grand Hall has been described as a marriage between traditional Maori carving and contemporary indigenous art. Visitors to the Energy Events Centre enter via the Grand Hall and are immediately captivated by the stunning contrast of contemporary architecture and traditional Maori design elements. The bold colours, huge carved doors, and the illuminated stylised contemporary Pou (or pole) acknowledging the strength of the city s Maori affiliations, all catch the eye. Bay Trust Forum With entry from the Grand Hall, the BayTrust Forum offers more than 930m 2 of space and a capacity of up to 850 people theatre-style. A stunning area that truly has a point of difference and unique design, with high ceilings, and a spacious feel, the impressive Bay Trust Forum is ideal for exhibitions, plenary sessions, workshops and banquets. Meeting & Breakout Rooms Five breakout and meeting rooms are also available on the mezzanine floor overlooking the Unison Arena. With a capacity to host up to 110 delegates and lots of natural light, each room is suited to a variety of uses. : 2 minute drive / 5 minute walk to Rotorua CBD 10 minute drive to Venue Hire Inclusions: Standard venue tables, chairs and setup Standard house lighting (built in) Air conditioning General room power Standard house keeping services In-house built in sound system Venue Technician to provide consultation on technical requirements and liaise with external AV suppliers (if applicable) Complimentary car parking Internet (wireless for delegate use)

6 2017 Conference Planner CONFERENCE VENUES 9 Sir Howard Morrison Centre An architecturally stunning blend of original Stripped Classical and Spanish Mission design combined with contemporary elements, the Sir Howard Morrison Centre is undoubtedly a diverse and elegant venue. Copthorne Hotel Rotorua (4 Star) It s an iconic landmark in Rotorua, the magnificent Maori Warrior cast in bronze welcoming visitors to Copthorne Hotel Rotorua. Situated in the midst of a region that offers unique geothermal wonders, you can enjoy the best facilities and surround. From a newly tiled swimming pool to clean, contemporary, stylish accommodation. 110 comfortable guest rooms consisting of 48 standard rooms, 59 superior rooms and 3 suites. 1 min drive to Rotorua CBD. 5 min drive / 25 min Offering facilities that include banquet, concert, meeting, conference and exhibition spaces, together with a 686 tiered-seated theatre. Located in the midst of Rotorua s downtown business and retail area - major hotels, shops, bars, restaurants and the beautiful Rotorua Lakefront are but a leisurely stroll away. Designed specifically for conferences, exhibitions and entertainment, the Sir Howard Morrison Centre has all the flexibility you need to stage your next event in style. When in need of a meeting venue, Copthorne Hotel Rotorua provides a superb solution. Boasting five fully-functional conference rooms, the hotel also specialises in themed events offering competitive rates. Providing a range of modern conference equipment, the hotel has over three acres of land for special events catering for up to 340 delegates. Copthorne Hotel Rotorua specialises in weddings, birthdays, anniversaries, christmas or mid-year functions. Virtually any special event you have planned, they can take care of it all so you have peace of mind. Theatre: To 700 Classroom: To 400 BoardRoom: To 150 Banquet: To 600 l Cocktail: To 1000 Theatre: To 340 Classroom: To 110 UShape: To 65 BoardRoom: To 70 Banquet: To 200 Cocktail: To 300

7 2017 Conference Planner CONFERENCE VENUES 11 Millennium Hotel Rotorua (4.5 Star) The Millennium Hotel is Rotorua s premier Qualmark rated 4.5 star deluxe hotel. Located beside Lake Rotorua and just a three minute stroll to the Energy Events Centre, Sir Howard Morrison Centre, CBD and adjacent to the world famous Polynesian Spa. Motion Entertainment Motion Entertainment is the best and largest all-weather action-packed indoor entertainment centre of its kind in New Zealand. Motion Entertainment is the perfect venue for families, friends, social groups, tourists, team building, sports teams & conference groups. 227 premium rooms, 35 Deluxe Club Rooms, Suites and Deluxe Spa Rooms. 2 min drive / 7 min 10 min drive to Rotorua CBD. The Millennium Hotel Rotorua is able to offer an extensive choice of conference rooms; from the Boardroom to the spacious splendour of the premier Mokoia Room. Your complete conference and event management hotel, the Millennium Hotel Rotorua can help you make your vision a reality. Motion Entertainment is the perfect venue to hold your AGM, function, meeting, presentation, training or team building activities. The conference facility located on the mezzanine floor can hold up to 150 people at any one time or can be broken down into 2 or 3 smaller areas dependent upon numbers and function requirements. All rooms can be reserved for 1 hour, half day or full day bookings and are fitted out with the latest equipment including Bluetooth TVs for use as projector screens, as well as microphones and speakers. Theatre: To 350 Classroom: To 160 UShape: To 50 Banquet: To 160 l Cocktail: To 400 Theatre: To 150 Classroom: To 150 Cabaret: To 150 Banquet: 150 l Cocktail: 150

8 2017 Conference Planner CONFERENCE VENUES 13 Novotel Rotorua Lakeside (4.5 Star) Situated on the Village Green and overlooking Lake Rotorua, Novotel Rotorua Lakeside offers tranquil surroundings, with commanding views over the lake and beyond. The hotel is a few minutes walk to the city centre, café and restaurant strip Eat Streat and many Rotorua attractions. 199 accommodation rooms with either a king bed or two double beds. Princes Gate Hotel (4.5 Star) Built in 1897, the Princes Gate Hotel is not just a hotel but an attraction. It has been masterfully restored through passionate attention to detail. The hotel is located at one of Rotorua s finest addresses directly opposite the Government Gardens, harbouring the Rotorua Museum, Art Gallery, Golf course & Polynesian Spa. 50 accommodation rooms, Classic Rooms, One & Two Bedroom Suites. 1 min drive / 5 min 2 min drive / 5 min 12 min drive to The hotel features seven modern conference rooms, with state of the art audio visual technology, Wi-Fi connectivity, and a dedicated conference team to ensure your event is a success. The air conditioned facilities includes three ground floor function rooms with a large pre function area, perfect for exhibition, plenary and catering. Vehicular access into exhibition space is also possible, and there is ample space for outdoor exhibition. Allow Princes Gate to create the perfect Rotorua conference for your company. Inspire your colleagues in our beautiful conference spaces and enjoy personalised, yet non-invasive service. Our experienced conference team is here to realise your vision, offering versatility, use of modern technology, and most importantly a quiet and comfortable place for you to take business to the next level. Theatre: To 350 Classroom: To 144 UShape: To 70 Banquet: To 300 l Cocktail: To 500 Theatre: To 180 Classroom: To 100 UShape: To 40 BoardRoom: To 40 Banquet: To 120 Cocktail: To 200

9 2017 Conference Planner CONFERENCE VENUES 15 Sudima Hotel Lake Rotorua (4 Star) The Sudima Hotel is nestled on the shores of Lake Rotorua. The hotel is adjacent to the Polynesian Spa, Government Gardens, and only a short stroll to the Energy Events Centre and CBD. VR Rotorua Lake Resort (4 Star) Located on the shores of beautiful Lake Rotoiti, the VR Rotorua Lake Resort is a unique lodge inspired hotel resort property spread over seven acres of landscaped gardens, offering a truly spectacular atmosphere to engage in business or pleasure. 250 guest rooms, standard & superior Sky TV and 24 hour room service. 44 Lake View Rooms & Lake View Suites and Garden Views with a total capacity of 68 beds. 3 min drive / 7 min 20 min drive to Rotorua CBD. Sudima Rotorua offers 3 distinctive event spaces for hosting conferences, product launches, seminars, meetings, special occasions and can cater for up to 400 guests in cocktail style. Sudima Hotel Lake Rotorua s conference venues can host up to 260 guests. The Baycrest Room is perfect for larger functions, while the Summit Room is ideal for private meetings and features views over Lake Rotorua. The Delta Room is an excellent meeting space and dining venue for smaller groups. The hotel features two conference and meeting rooms which are very versatile allowing the flexibility to organise a range of special groups and conferences. VR Rotorua has two meeting rooms; both provide natural light, air-conditioning and French doors that can open up to allow fresh air or the option of an outside break such as morning or afternoon tea. Standard equipment is included with the options or extra equipment if needed. These rooms can accommodate from delegates per room. Transfers to Rotorua are available upon request. Theatre: To 260 Classroom: To 120 UShape: N/A BoardRoom: To 60 Banquet: To 170 Cocktail: To 400 Theatre: To 60 Classroom: To 18 Banquet: To 100

10 2017 Conference Planner CONFERENCE VENUES 17 Distinction Hotel Rotorua (4 Star) With its beautiful garden setting, the affordable Distinction Rotorua Hotel is the perfect place to relax and unwind after enjoying the wealth of attractions and activities that Rotorua has to offer. Distinction Rotorua is located just minutes from the city centre and adjacent to the world renowned Whakarewarewa Forest, a top international destination for mountain bikers. 133 guest rooms, standard & superior Sky TV and 24 hour room service. Holiday Inn (4 Star) Located on the edge of the incredible Redwood forest and uniquely overlooking the Whakarewarewa Geothermal Reserve, Holiday Inn Rotorua hotel is the perfect base to truly explore this beautiful part of the North Island. They are proud to be a part of IHG s 5,000 global hotels, bringing our international standards to Rotorua, just with a little kiwi flavour. 203 Rooms - choice of standard, superior rooms, deluxe and suite-style accommodation 5 min drive / 25 min 5 min drive / 30 min 15 min drive to 15 min drive to Host your delegates at Distinction Rotorua Hotel & Conference Centre - we are the largest hotel conference centre in Rotorua. With your own experienced Conference Specialist, dedicated team of staff, a great selection of food and beverage, you can be assured that everything will be taken care of and we will put together an unforgettable conference for your delegates. Fully dedicated conference facilities are available, which help in making Holiday Inn Rotorua the ideal venue for conferencing and events, with meeting rooms for up to 500 guests and technical equipment to make your next conference a success. Our friendly, professional team will ensure that their extensive knowledge is always available to you. Theatre: To 500 Classroom: To 250 UShape: To 50 BoardRoom: To 40 Banquet: To 340 Cocktail: To 500 Theatre: To 500 Banquet: To 300 l Cocktail: To 750

11 2017 Conference Planner CONFERENCE VENUES 19 Rydges Rotorua (4 Star) Located in a park like setting on the edge of Rotorua s Arawa Racecourse, Rydges Rotorua boasts panoramic views over Arawa Racecourse and the city. The hotel is close to Rotorua s famous attractions and activities, and an easy walk to the CBD, Convention Centre and Whakarewarewa Geysers. Agrodome From a themed shindig in a huge rustic barn, to fine dining in a classic style farm house overlooking beautiful Lake Rotorua, the Agrodome really does have something for every event and style. 135 rooms and suites - spacious and well appointed 4 min drive / 20 min 15 min drive to Banquet 15 min drive to Rotorua CBD. 25 min drive to Our experienced catering team will guarantee fast, efficient food service for all breaks, providing your delegates with a range of catering options. The 602sqm of function space can accommodate groups from people. The hotels layout and access is ideal for large trade shows, product displays launches and gala dinners. No pillars and a range of theming, activities and special events can be arranged for every type of function. All conference room hires includes conference set up. Data projection, additional lighting, sound and microphones, is available on request Theatre: To 350 Banquet: To 350 l Cocktail: To 600 The Dome - imagine your guests reaction as they step off the coach and are rounded up like sheep by our cute and clever huntaway dogs! They ll be herded into The Dome our large, all weather auditorium. Inside, under the impressive timber dome ceiling, the venue is dressed in a classic Kiwi farming theme, and a mouth-watering menu of the finest NZ fare awaits. Hutchings Barn - this venue provides a rustic setting for up to 700 at a cocktail function or 550 seated diners. This venue is the real deal - with corrugated iron walls, high roof and sawdust floor it is the ideal canvas for a truly unique theme Kiwi farming style, country and western or outlaw Wild West. Banquet: To 550 l Cocktail: To 700

12 2017 Conference Planner CONFERENCE VENUES 21 Blue Baths Originally opening in 1933, the art deco Blue Baths daringly offered mixed sex bathing for the first time in New Zealand. Now stylishly refurbished and the geothermally heated pools reopened, the building is also available for private events. Hobbiton TM Movie Set The Hobbiton Movie Set tour is an essential stop on the itinerary for all visitors travelling through New Zealand, allow your guests to be immersed in the beauty of Middle-earth with a 2 hour fully guided tour of the famous movie set as seen in The Lord of the Rings and The Hobbit trilogies. 5 min drive to Rotorua CBD. 1 hr drive to Rotorua CBD. Banquet Banquet 1 hr 13mins drive to The event team skilfully orchestrate everything from intimate dinners to themed corporate extravaganzas, providing specialist catering, entertainment and event management services to a stunning array of venues and alfresco locations across the Bay of Plenty region as well as right here at the Blue Baths in the Social Room or Lido Lounge. You can expect the highest quality catering and superb service dedicated to meeting your every requirement. We prepare freshly made menu items using the best locally sourced ingredients. Banquet: To 350 l Cocktail: To 650 Experience the real Middle-earth with a spectacular event tailored to form your ideal incentive or corporate occasion. Guests get to take part in the guided tour through the 12 acre site, recounting fascinating stories and anecdotes about the trilogies. The tour concludes at The Green Dragon Inn with a complimentary beverage from our exclusive Hobbit Southfarthing range before being moved through into The Green Dragon dining room and treated to a banquet feast fit for a Hobbit. After dinner the guests will re-join their guide to make their way back through the wandering paths of The Shire. The trails will be illuminated by path lighting and handheld lanterns will be provided amongst the guests to help light the way. Banquet: To 750 l Cocktail: To 1200

13 2017 Conference Planner CONFERENCE VENUES 23 Mitai Maori Village An evening at Mitai will give you an authentic introduction to Maori culture leaving you amazed and in awe. Enter the world of Mitai. Be enthralled by the natural bush setting, see warriors in traditional dress paddle an ancient warrior canoe (waka) down the Wai-o-whiro stream, and see glow worms in their natural habitat. Redwood Forest Under The Sails Known as Under the Sails, The Redwoods offers a canopied, open air, all-weather function space surrounded by majestic Redwood trees planted in Groups from 10 to 220 seated or up to 350 stand-up cocktail, this experience cannot be matched anywhere in New Zealand and is a must-do experience when visiting Rotorua. 13 min drive to Rotorua CBD. 9 min drive to Rotorua CBD. Banquet 23 min drive to Banquet Marvel at the crystal clear water full of eels and trout, flowing directly from the earth at the sacred Fairy Spring. See your traditionally cooked hangi meal being lifted from the ground. During our cultural performance, you ll learn about our past, carvings and ta moko (tattoo art). Be captivated by the displays of weaponry and combat, coupled with the grace and beauty of the poi dance. You ll be amazed by the spine tingling haka finale. The Mitai family is proud to have created a sacred and spiritual place that offers you an indigenous cultural experience like no other. The Redwoods a most magical and memorable location for functions casual or formal, breakfast, lunch, dinner or cocktails. All the usual services of a function space are possible with decor, AV, lighting, entertainment and catering enabling a custom experience. Event Impressions manage and supply services for all events Under the Sails this amazing venue experience, located 3.5km from Rotorua central business district and major hotels, is likely to be remembered as the best ever in conference history. Banquet: To 300 Banquet: To 220 l Cocktail: To 350

14 2017 Conference Planner CONFERENCE VENUES 25 Stratosphere at Skyline Rotorua To begin your Skyline Rotorua adventure, take a leisurely uphill Gondola ride and enjoy the extensive views of Rotorua, the surrounding lakes and geothermal areas. At the top, the thrill of the Luge, the culinary delights of the Stratosfare Restaurant & Bar, beautiful nature walks and exciting adventure activities all await you. Te Puia New Zealand s premier Maori cultural centre and home of the world famous Pohutu Geyser, our people have called the geothermal valley of Whakarewarewa home for over 25 generations, come and be immersed in this natural landscape of gushing waters, steaming vents and boiling earth. 10 min drive to Rotorua CBD. 5 min drive to Rotorua CBD. Banquet 20 min drive to Banquet 15 min drive to For a fine dining experience with magnificent views of Rotorua and surrounds, look no further than Skyline Rotorua s Stratosfare Restaurant & Bar. Accessible by Gondola ride only they offer a delicious combination of a brasserie-style buffet, fresh seafood specialties, cook to order grill and mouth-watering desserts, all with the added bonus of Skyline s unrivalled views across Rotorua and surrounds. We know you ll enjoy your experience, it s been a favourite with locals for over 25 years! For conference and event venues that impress, look no further than Te Puia in Rotorua. Set amongst the backdrop of Te Whakarewarewa Thermal Valley and the world-famous Pohutu Geyser, conferences and events are guaranteed to be distinctive and memorable. With a variety of unique event venues, we cater for functions of all types, from weddings and Christmas functions, to business conferences and fundraisers, whether you have 30 guests or 300. Book one of our existing programmes or us to talk to us about designing a customised package to suit your needs. Banquet: To 500 l Cocktail: To 1000 Banquet: To 300 l Cocktail: To 800