Montreal Conference 2013 Event ID: TIN10896

Transcription

1 Proposal prepared for: Lauren Fairley AGM Wednesday 10th to Friday 12th April 13 Summary of venue(s) being proposed: Name of venue Approx cost Reduced from Novotel Montreal Hotel $17, $17, Montreal Marriott Chateau Champlain $, $, You will find more information regarding the venues enclosed in this proposal NB the rates quoted are exclusive of VAT Venue(s) researched: Le Centre Sheraton Montreal - Venue fully booked Le Westin Montréal - Venue too expensive Page 1 of 6

2 Your brief: A venue required in Montreal to hold a 2-3 day conference in April 13 Your requirements: Name of event Date options Wednesday 10th to Friday 12th April 13 Times Venue style 9am - 5pm each day Montreal Hotels Number of attendees Day 1 -, Day 2 -, Day 3-40 Layout Equipment Catering Meeting room summary Accommodation Syndicate room summary Venues tried Boardroom LCD, screen and flipchart 10th April (this meeting is to be confirmed) Lunch Tea & coffee Dinner - TBC (please provide a cost) 11th April Lunch - people Tea & coffee Buffet reception with wine people 12th April Lunch - 40 people Tea & coffee Dinner offsite - 50 people (a dinner cruise or unique venue - any recommendations?) 10th April - Boardroom 11th April - Boardroom 12th April - Theatre 10th April x 2 or 3 nights (TBC) All double rooms for sole use with breakfast Not required None Decision date Friday 2nd November 12 The following venue(s) are available and I am holding these for you on a provisional basis for 7 days, without commitment. I will telephone you to discuss them further and look forward to speaking to you soon. Page 2 of 6

3 Venue name: Novotel Montreal Hotel Provisionally holding 10th - 12th April de la Montagne Montréal QC H3G 1Z1 The Venue Located only steps from the Bell Centre in the heart of downtown Montreal, Novotel Montreal Hotel is appropriate for all types of visitors, whether it be for business or leisure. Novotel Montreal Hotel's downtown location means it is close to financial and commercial districts, restaurants and the Bell Centre, home of the Montreal Canadiens. Novotel Montreal Hotel offers quality services in a relaxing atmosphere of modern comfort. From the bedrooms guests can admire the view of downtown Montreal or the Museum Quarter, relax at the bar or keep in shape in the new hi-tech exercise room. The technology in the multimedia meeting rooms is surpassed by no other hotel in Montreal. The Novotel Montreal Centre hotel is located the the heart of the business centre of downtown Montreal. The hotel is within walking distance from shopping, restaurants and Old Montreal. Meeting room details Main Meeting Alsace-Loraine Main Meeting Alsace-Loraine Set up Catering Tea/coffee: $10.50 per serving Restaurant buffet lunch: $ course private dinner with tea/coffee: $44 Buffet dinner with wine: $55 House wine: from $32 per bottle Jugs of water: Complimentary Natural Daylight Air Con Ground Boardroom No Yes Ground Theatre No Yes Max Capacity Notes 10th and 11th April 12th April Dinner can be served in either the main meeting room (which is complimentary) or a private section of the restaurant (which would be charged at $800) Rates are subject to tax as follows: 15% Service charge Equipment 1 x WiFi connection, screen and flipchart are included in the room hire LCD projector: $100 Rates exclude VAT Accommodation Page 3 of 6

4 10th April: x double for sole occupancy bedrooms are available 11th April: x double for sole occupancy bedrooms are available 12th April: 40 x double for sole occupancy bedrooms are available $137 per room, per night on a bed & breakfast basis Rate is subject to tax as follows: 3.5% Montreal Lodging Tax Rates based on delegates Day 1&2 / 40 delegates Day 3 (min no's as per contract) Description What's Included No of Price Reduced From Units/PAX hire 10th April: Hire of Alsace-Loraine 1 $ $ th April: 3 servings of tea/coffee 60 $10.50 $10.50 Lunch 10th April: Lunch $26.50 $26.50 Bed and breakfast rate 10th April: Per person, double for $ $ sole occupancy hire 11th April: Hire of Alsace-Loraine 1 $ $ th April: 3 servings of tea/coffee 60 $10.50 $10.50 Lunch 11th April: Lunch $26.50 $26.50 Dinner 11th April: Buffet dinner with wine $55.00 $55.00 Bed and breakfast rate 11th April: Per person, double for $ $ sole occupancy hire 12th April: Hire of Alsace-Loraine 1 $ $ th April: 3 servings of tea/coffee 1 $10.50 $10.50 Lunch 12th April: Lunch 40 $26.50 $26.50 Bed and breakfast rate 12th April: Per person, double for 40 $ $ sole occupancy Total $17, $17, NB The rates quoted are exclusive of VAT Additional Information hire rates are subject to tax as follows: Page 4 of 6

5 Venue name: Montreal Marriott Chateau Champlain Provisionally holding 10th - 12th April de la Gauchetiere West Montreal Quebec H3B 4C9 The Venue The Montreal Marriott Chateau Champlain is in the heart of vibrant downtown Montreal. At the hotel, guests enjoy spacious accommodations with thoughtful amenities including Marriott's signature Revive Bedding, free high-speed internet, HD LCD TVs and flexible workspace. Many guestrooms also afford spectacular views of the downtown Montreal Skyline. Guests can also dine in style at the Restaurant Samuel de Champlain or relax and unwind at L'Ultime Spa located onsite. Those planning a meeting or event in Montreal can take advantage of expert catering services and over 29,000 sq ft of meeting space. Located adjacent to the Bell Centre - one of city's top event venues - this luxury Montreal hotel is just a short walk to Old Montreal, shopping on St. Catherine Street and the campus of McGill University. Meeting room details Main Meeting Huronie A&B Main Meeting Huronie A&B Set up Natural Daylight Air Con First Boardroom Yes Yes First Theatre Yes Yes Max Capacity Catering Tea/coffee: $3.50 per serving Working buffet lunch: from $ course private dinner with tea/coffee: $56.75 Substantial canapes: from $40 (minimum numbers of 50 apply for a full buffet dinner) House wine: from $38 per bottle Jugs of water: Complimentary Notes 10th and 11th April 12th April Dinner can be served in a private dining room (which is complimentary but minimum numbers of apply) Rates are subject to tax as follows: 15% Service charge Equipment 1 x WiFi connection is included in the room hire WiFi is complimentary in guest bedrooms Any additional AV will need to be hired in from an external supplier, basic costs as follows: LCD projector and screen: $380 Set-up / cables: $124. Rates exclude VAT Accommodation Page 5 of 6

6 10th April: x double for sole occupancy bedrooms are available 11th April: x double for sole occupancy bedrooms are available 12th April: 40 x double for sole occupancy bedrooms are available $159 per room, per night on a room only basis Rate is subject to tax as follows: 3.5% Montreal Lodging Tax Rates based on delegates Day 1&2 / 40 delegates Day 3 (min no's as per contract) Description What's Included No of Price Reduced From Units/PAX hire 10th April: Hire of Huronie A&B 1 $ $ th April: 3 servings of tea/coffee 60 $3.50 $3.50 Lunch 10th April: Lunch $31.50 $31.50 only 10th April: Per bedroom $ $ Breakfast 11th April: Per person $27.00 $27.00 hire 11th April: Hire of Huronie A&B 1 $ $ th April: 3 servings of tea/coffee 60 $3.50 $3.50 Lunch 11th April: Lunch $31.50 $31.50 Dinner 11th April: Buffet dinner per $56.75 $56.75 person House wine 11th April: Based on half bottle of 10 $38.00 $38.00 wine with dinner (x 10 bottles) only 11th April: Per bedroom $ $ Breakfast 12th April: Per person $27.00 $27.00 hire 12th April: Hire of Huronie A&B 1 $ $ th April: 3 servings of tea/coffee 1 $3.50 $3.50 Lunch 12th April: Lunch 40 $31.50 $31.50 only 12th April: Per bedroom 40 $ $ Breakfast 13th April: Per person 40 $27.00 $27.00 Total $, $, NB The rates quoted are exclusive of VAT Additional Information hire rates are subject to tax as follows: Page 6 of 6