Exclusive opportunity for venues to partner with Destination Melbourne

Transcription

1 Exclusive opportunity for venues to partner with Destination Melbourne 2019 Venue Partner Opportunities seeking EOIs now until 9 October 2018

2 Exclusive opportunity for venues to partner with Destination Melbourne 2019 Venue Partner Opportunities seeking EOIs now until 9 October 2018 DO YOU WANT MORE EVENTS MORE OFTEN AT YOUR VENUE? Reach more businesses as Destination Melbourne s Venue Partner, a unique opportunity only available once a year. Destination Melbourne is seeking Venue Partner Expressions of Interest for the 2019 calendar year across our visitor industry events and key networking functions. We are looking to receive Expressions of Interest for any of the following events individually, or if you meet the criteria, as a collective. Our B2B audience represents leaders of the Melbourne and regional Victorian visitor industry. Our database is highly engaged, with s opened at nearly twice the rate of the wider tourism / travel industry, and our combined social media reach is more than 9000 followers. We would appreciate receiving a tailored EOI as opposed to a standard quote and it is important that our criteria is specifically addressed within your expression of interest. Venue Partners help us make key events and workshops for our visitor industry possible, and in return receive valuable exposure and endorsement by Destination Melbourne, increasing the awareness of your unique conferencing space and hospitality offering across our influential visitor industry. We encourage prospective Destination Melbourne Venue Partners to do more than simply sponsor an event; instead, we look forward to working closely with the successful venues in creating a customised Venue Partnership, tailored exclusively to you based on the extent of your offer. 2

3 Key Selection Criteria to Address When submitting your EOI, please also consider the following as very important to Destination Melbourne and specifically address these criteria: + + Flexibility around final numbers and minimum costs either for the overall function or per person + + Preferably the venue or room hire to be free + + Demonstration of goodwill and special rates/inclusions in light of the fact that Destination Melbourne is a not-for-profit organisation + + Central Melbourne location (unless specified otherwise) + + Lots of natural light preferable + + AV/projector/screen, ideally at no extra cost + + Free Wi-Fi for events unless otherwise specified; pens and notepads provided + + Catering in a separate room preferable + + Whether corkage is allowed, and if not, the rate you are able to make available for beverage packages. + + Accessible to those with limited mobility/accessible bathroom facilities + + Ideally a special parking rate for participants/easily accessible by public transport + + Access to safe parking, particularly for sessions that end later in the evening. TO APPLY EOIs must be addressed to Yolanda Baker and sent to: sales@destination.melbourne Expressions of Interest are open until 4pm, Tuesday 9 October Please specify which exact event/s you are interested in supporting. If you have questions about specific events, please call Tina Seirlis on (03) NOTE: Destination Melbourne reserves the right to accept or reject any Expression of Interest at their sole discretion. 3

4 CEO Breakfast Series hosted by Destination Melbourne During the year Destination Melbourne CEO, Laura Cavallo, will host at least three CEO Breakfasts, with attendees including high-level decision makers from across the Melbourne visitor industry. NOTE: we would expect to host no more than two CEO Breakfasts at any individual venue. + + Room for theatre style + + In-house catering or access to preferred catering supplier + + Barista-made coffee or coffee cart + + Lectern, microphone, screen and projector for presentation + + Unique, sophisticated venue + + Bump in from 6.30am, bump out from 9am + + Room for registration table in a prominent position outside the room Tourism Excellence Across 2019, we are likely to host 4x Tourism Excellence workshops (combination of half and full day workshops). + + Seating for 30 cabaret style (max 6 per table) or 70 theatre style + + In-house catering preferred / day and half-day delegate package + + Standard AV data projector, screen, lectern and whiteboard 4

5 Melbourne LIVE Tourism Forum DATE A Thursday in May or June Melbourne LIVE is a full-day conference which brings together engaging speakers, panels, plenaries and break-out sessions to address the issues facing the visitor industry. For the main conference: + + Space to sit 200 in cabaret style (6 per table) with loads of natural light + + Lectern, stage (approximately 3 pieces), lapel and roving microphones + + 2x laptops and vision mixer + + AV tech available throughout the event + + Catering: tailored to match the conference theming and to be served in a separate area Break-out sessions: + + 3x separate break-out rooms for about 70 each in theatre style + + Screen/projector in all rooms and a lectern 5

6 Melbourne Tourism Leadership Program (MTLP) MTLP is an award-winning tourism leadership course for up to 25 of Melbourne s and regional Victoria s current and future tourism leaders. WORKSHOPS Dates TBC (held on Fridays) We aim to host the MTLP workshops in locations that are relevant to the visitor experience in Melbourne. In 2019 we will host five full-day sessions. Additional requirements: + + Seating for 25 (5 per table) cabaret style + + In-house catering preferred / day delegate package + + White board or flipchart + + Coffee machine if possible MTLP LAUNCH Thursday 7 February am to 10.30am The MTLP Launch receives approximately 40 guests, participants and sponsors of the program. Additional requirements: + + Stand-up light breakfast + + Barista-made coffee or coffee cart + + Lectern + + Background music MTLP GRADUATION Thursday 24 October pm to 8.30pm The MTLP Graduation receives approximately 100 guests, graduates of the program and leaders of the tourism industry. We are seeking an elegant venue that could cater for this number in a cocktail style. Additional requirements: hour of canapes and beverage package + + Small stage and lectern + + Background music 6

7 The Exchange 2019 DATE Tuesday 3 September 2019 The Exchange is Destination Melbourne s flagship industry event, and a key event of Melbourne Tourism Week. Each year, more than 400 representatives of Melbourne and Victoria s tourism industry, including concierges, Visitor Information Centre staff and other key influencers, attend The Exchange REQUIREMENTS: + + Large exhibition hall min 1000sqm in size suitable for up to 80 exhibitors (2 people per exhibitor space), with natural light + + Suitable breakout area for a networking lunch cocktail style + + Lunch for approximately 180 people (exhibitors and VIP guests) (please quote each session separately) + + Lectern and microphone + + One or two-piece stage + + Trestle tables and chairs for exhibitors (if available) + + Access to power for all exhibitors + + Reliable and fast Wi-Fi + + Possibility of AV technician on site during the event + + Free or discounted parking nearby for exhibitors and potentially attendees + + Close to public transport for attendees + + Storage area for brochures/collateral pre, during the event and post + + Bump in from 6am (if not providing tables & chairs), bump out from 4.00pm. The Ideas Feast Lunch 2019 DATE Friday 6 September 2019 (TBC) Held during Melbourne Tourism Week, The Ideas Feast invites tourism industry professionals to come together for a special meal and some valuable networking time with key tourism and hospitality guest speakers. + + A venue in an inner suburb of Melbourne + + Room that can cater for up to 150 cabaret style (max 6 per table) natural light and nice atmosphere + + In-house catering + + Lectern and roving microphone + + Stage for a panel of speakers + + AV technician on-site during the event + + Parking nearby 7