Information Guide. January 19-20, 2019 Vasquez Rocks

Transcription

1 Information Guide January 19-20, 2019 Vasquez Rocks

2 Welcome to the Thunderbird Webelos Woods! Welcome to the Thunderbird District Webelos Woods. Our Webelos Woods is historic camping experience where we explore the history of Vasquez Rocks. This is a District wide event open to all Cub Scout Pack Webelos Dens in the Thunderbird District. Plan to join us at Vasquez Rocks starting Saturday morning through Sunday morning. All participants should arrive on Saturday by 10am. The Webelos Woods includes fun and learning activities for Webelos to demonstrate their skills. The Thunderbird Webelos Woods is a overnight family camping weekend for Webelos and their parents. During the weekend Webelos will have an opportunity to: Earn advancements taught by experts in the field, see Boy Scout troops doing scoutcraft learn how to cook their own supper and spend a night outside. Have fun and get a taste of Boy Scout camp. Make sure you complete the Registration Form and the Permission Forms for each Participant. If at all possible, please register your attendance ONLINE. You will NOT need to bring or submit a Registration From if you register ONLINE. You must bring the permission forms with you and payments. Include protection from weather in your equipment lists as it may get cold and windy at night. Check the suggested equipment list for items to bring. All Meals are provided. Camping Permits and Patches are included. It is highly recommended that you carpool. Drive safely on your way to Vasquez Rocks. Use the maps to find the camping area. HAVE FUN Regards, Thunderbird Camping Committee, Order of the Arrow Troop 927

3 Table of Contents Welcome to the Thunderbird Webelos Woods 2018!...2 Quick Facts...4 Location...5 Webelos Woods Schedule...6 Camp Courtesy...7 General Rules...7 Emergency Instructions...8 Required Documents...9 Meal Plan...10 Suggested Equipment...11 Webelos Woods Permission Form...12 Webelos Woods Registration Form...13

4 Thunderbird District Webelos Woods 2018 Leaders Guide Quick Facts Date January 19-20, 2019 Arrive by 10am Location: Vasquez Rocks, West Escondido Canyon Road, Agua Dulce, CA Cost: $75 for youth and adult together Extra youth or adult is $40 Day only: $45 (pair) for youth and adult together $25 for extra youth or adult for day use. Please make checks payable to: TROOP 927 BSA INC. Mail your check to Covenant Presbyterian Church, 6323 W 80th St, Los Angeles, CA or bring it with you. Includes all food and patch Camping Fee Transportation Each youth must be accompanied by an adult. Advanced Registration is suggested, walk-ins are allowed with supporting documents. Register ONLINE at: Meals included in the fee Saturday Breakfast, Lunch, Dinner Sunday Breakfast Participant Transportation Carpooling is suggested, you may drive yourself but there is limited parking You must bring appropriate camping gear, including a warm (30 degree) sleeping bag and tent. Please see the suggestions in this guide. The event may be canceled due to bad weather. Please register online to be informed regarding weather updates and event status. Weather Averages can range from 60s during the day to 30s at night. DRESS ACCORDINGLY Uniform is Class B for the day and Class A for ceremonies Scouts may work on Adventures and other advancements including: Cast Iron Chef Webelos Walkabout Outdoorsman Scouting Adventure Into the Woods Into the Wild Earth Rocks! and More Activities will include: Native American activities and games, Geologic Hike, Conservation, Nature, Bouldering, Cooking, just to name a few Rev 1.6

5 Thunderbird District Webelos Woods 2019 Information Guide Location The Webelos Woods will be held at the Group Camping area of Vasquez Rocks Natural Area. This area is in the North West section of the park just behind the main parking lot. Vasquez Rocks is located in the high desert near Agua Dulce Springs and features 932 acres of spectacular rock formations, Tataviam Indian sites, and a seasonal stream. The rocks history began in prehistoric times when the sandstone rocks were uplifted at a picturesque angle, showing their jagged red features. In 1874 Tiburcio Vasquez, one of California s most notorious bandits, used these rocks to elude capture by law enforcement. His name has since been associated with this geologic feature. The park is a popular hiking, picnicking, and equestrian area and has been used in many hit movies, television shows and commercials. The address is: West Escondido Canyon Road, Agua Dulce, CA Drive safely on your way to Vasquez Rocks. As you enter the park you will come to an intersection, go straight toward the gate. The gate should be open, drive past the gate. You will be met by the staff who will give you instructions on where to park and how to get to the camping area. There is a large parking area as you enter the park on the right. You may park there if you do not see the staff or the gate is closed. After parking proceed to the registration area. Driving form Los Angeles International Airport the distance is: 49 Minutes Miles Rev 1.6

6 Thunderbird District Webelos Woods 2019 Information Guide Webelos Woods Schedule Saturday, January 19, 2019 Start End Activity 08:00:00 AM 09:00:00 AM Carpool 09:00:00 AM 10:00:00 AM Registration opens 09:00:00 AM 10:00:00 AM Campsite Setup 09:00:00 AM 10:00:00 AM Pickup Breakfast at Chuck Wagon 10:00:00 AM 10:30:00 AM Morning Assembly Opening Flag Ceremony, Bridging Ceremony 10:30:00 AM 12:30:00 PM Morning Activities 12:30:00 PM 01:30:00 PM Lunch (Provided) 01:30:00 PM 04:30:00 PM Afternoon Activities 05:00:00 PM 05:30:00 PM Evening Assembly Retire Colors 05:15:00 PM 07:00:00 PM Dinner (Provided) 07:00:00 PM 09:00:00 PM Evening Activities 07:00:00 PM Sunset 09:00:00 PM 09:00:00 PM Cracker Barrel at Headquarters. Leaders meeting 10:00:00 PM Lights Out. All youth in their campsites, and quiet. Sunday, January 20, 2019 Start End Activity 06:44:00 AM Sunrise 07:00:00 AM Wake UP 07:30:00 AM Morning Assembly Flag Ceremony 08:00:00 AM Breakfast at Chuck Wagon 09:30:00 AM Scouts Own A Scout is Reverent 10:00:00 AM Packup 10:30:00 AM Exit packets available 11:00:00 AM Check Out Complete. Have a safe drive home 11:30:00 AM Transportation Departs SCHEDULE SUBJECT TO CHANGE Rev 1.6

7 Thunderbird District Webelos Woods 2019 Information Guide Camp Courtesy Campsites will be assigned by the event Staff according to size and needs of the participants. General Rules NO electronic equipment, radios, games, DVD, boom boxes, power tools, generators, etc. Only radios permitted will be two-way for camp staff or unit adults. No sheath knives, fireworks, alcoholic beverages, or firearms. Leave No Trace guidelines will apply at all times. Lights out and quiet time at 10:00 P.M. Scouts are not allowed out of their campgrounds after 10PM, there is no access to the park areas after dark. No ground fires permitted. The event may be called off because of weather. Early departure (Saturday night) must be declared at registration. Exit packet will be exchanged at conclusion of Webelos Woods for Cubmaster/Den Leader Exit Survey forms. Notify Webelos Woods Staff of any unscheduled departures. Scout uniforms, either Field Class A or Activity Class B, must be worn. Parking only allowed in designated areas. Vehicles will be logged in as they arrive with license plate, and Pack number. You will be told to move your vehicle if in violation. Let us know if you need handicap parking. We will find a good location for you. No liquid fuels All medical incidents other than minor cuts and scrapes must be reported to Webelos Woods headquarters. All participants must register and pay the camp fees listed on the registration form. If the turnout is larger than anticipated and we are short patches, those late sign-ups may not receive a patch until a later date. After putting up your camp, please return any survey markers to HQ for reuse. All participants must abide by the above rules. Participants that refuse to abide by these rules run the risk of being denied any awards and patches, and may be asked to leave. There will be no refunds. If it is necessary to enforce this rule, the Webelos Woods Staff along with the Pack leaders will discuss prior to enforcement. Motor homes NOT ALLOWED. All necessary forms and instructions will be posted on the Thunderbird website. Please download all the material you will need at Rev 1.6

8 Thunderbird District Webelos Woods 2019 Information Guide Emergency Instructions Each Pack is to maintain a log of all emergencies other than minor cuts and bruises. Emergency Location: Webelos Woods Headquarters If the incident requires more than First Aid: 1. Call If they are unable to resolve issue, or cannot be contacted, transport the individual by ambulance or vehicle as necessary to: Doctors Express-Santa Clarita Distance 1.58 mi Soledad Canyon Rd, Canyon Country, CA Between Hidaway Ave and Crossglade Ave Phone: (661) Rev 1.6

9 Thunderbird District Webelos Woods 2019 Information Guide Required Documents The following documents are to be submitted to the Webelos Woods Staff 1. Advanced Registration a) or Online registration with contact details and number of attendees 2. Documents due at Headquarters upon check-in: a) Completed Registration Form (Not Required if you registered ONLINE). b) Additions to registration, and additional fees if applicable. c) Check (payable to TROOP 927 BSA INC) or cash in the amount indicated on the registration form d) Permission/Medical/Talent release for each youth 3. Once check-in for a unit is completed, the following are given to the unit leader. a) Event Handbook (only if required) b) Activity Schedule 4. At check-out you will receive: a) All forms turned in at check-in will be returned to you. b) All patches Rev 1.6

10 Meal Plan All meals are provided for participants in a Chuck Wagon style except for lunch which will be foil cooking. If you have special dietary requirements, please indicate this to the Webelos Woods committee through registration on the website. The meal plan for Webelos Woods is organized to provide fun to eat foods for the youth and give them a chance to learn about cooking in the out of doors. Breakfast will be served on Saturday as participants arrive. Come by the Chuck Wagon to get your meal. For Lunch the Webelos will create their own foil masterpiece that will be cooked by the staff. Dinner will be a traditional Dutch oven meal and the Webelos are expected to help! Snack will be available during the day for the scouts to munch on. On departure, we will have a breakfast as we prepare for our return home.

11 Thunderbird District Webelos Woods 2019 Information Guide Suggested Equipment REMEMBER FOOD IS PROVIDED 10essentials 1 Toilet Paper Don't be without 1 Sunscreen (high SPF) & Chap-stick Most important for warm months 1 Insect Repellent (non-aerosol) Not always required. 1 Personal First Aid Kit You can always use bandaids 1 Flashlight & Batteries Extra Batteries are always important 1 Compass A compass is a must, you can also bring a GPS 1 Scout Knife A must 1 Matches in Waterproof Holder Just in case 1 Nylon Cord 50 Feet Can be used for tents and clothes 1 Duct Tape Wrap some around a short pencil Camping 1 Sleeping Bag & Pad Bag should be rated to 30 degrees, used closed cell pad (not an air pad) 1 Sleeping Bag Liner You will want extra warmth, use a sleeping bag liner 1 Sleepwear Important in critter country 1 Tent Protection against wind and weather, a 3-person tent is best (fits 2 very well) 1 Ground Cover Protect your tent Clothing 1 Windbreaker (Lined) Use a lined jacket or plan to layer with additional outerwear 1 Jacket/Sweater (Medium weight) Remember to layer with an outerwear 1 Jacket (Heavy) Remember to layer with an outerwear 1 Shoes (Camp) Inexpensive shoes with good soles is best for activities. 2 Socks (Medium Weight) Scout scouts may be used 1 Pants (switchback) If switchbacks are not available you can bring both long and short pair of pants 2 Underwear Always a must 1 Hat with Brim (No ball caps) BRING A HAT 1 Pack or BSA T-Shirt The T-Shirt will be used during the day for activities and games. 1 Scout Uniform (Field or Class B) Check for the uniform standard for the event. Sometimes we are using CLASS B Forms 1 BSA Medical Form Packs should have these for each of their Scouts 1 Roster and Registration Form Paperwork, paperwork, paperwork Necessities 1 Mess Kit (utensils, cup, plate) Mess kit is REQUIRED. Remember FOOD IS PROVIDED 1 Rain Gear Just in case bring a poncho or rain clothes 1 Water bottle Keep hydrated. 1 Sun Glasses A must for sun protection 1 Duffel Bag (With name and Unit) Keep your equipment all together. Optional 1 Camera (with extra battery) Bring an inexpensive camera and have your name on the strap 1 Daypack Very helpful for traveling around camp. 1 Clock/Watch Troop leaders must have them to keep us on schedule 1 Folding Chair VERY USEFUL Toiletkit 1 Toothpaste & Toothbrush Personal hygiene is important 1 Comb, soap, washrag, towel A Scout is Clean 1 Medication (if needed) A must 1 Hand Cleaner (waterless) Personal hygiene is important Rev 1.6

12 Webelos Woods Permission Form Thunderbird District (TD), Los Angeles Area Council (GLAAC) Boy Scouts of America (BSA) This form is to be completed for each youth member attending. Please read this form carefully! Check boxes you wish to approve and sign. Youth Name (Print) Address Date of Birth Home Phone City Pack # Check box for approval Check box for approval Permission to Attend Webelos Woods and Talent Release (Note: Youth can not attend the Webelos Woods Webelos Woods Attendance if this is not approved.) Talent Release The above is authorized to attend the TD, GLAAC, BSA 2017 Webelos Woods, held at Vasquez Rocks on January 19-20, I approve of the Pack leaders who will be in charge of the care and supervision of my child. I also certify that to the best of my knowledge the above is physically fit to engage in this activity above. Authorization is hereby given that any pictures taken of the above may be released and used for official use by the Thunderbird District Committee. Check box for Approval Medical Treatment Authorization and Consent to Treat a Minor (Note: Participant may attend the Webelos Woods if this section is not approved; however, in case of emergency the youth will be transported to an emergency medical facility and the parent/guardian notified; parent/guardian then will deal directly with medical facility. Treatment will be limited until parent/guardian authorization received) Pursuant to California Civil Code, Section 25.8 the undersigned does/do hereby authorize the adult leaders of my child s Scouting unit, medical personnel or staff of Thunderbird District, GLAAC, BSA Webelos Woods, or such substitute as they may delegate as agent for the undersigned to consent to any x-ray, examination, anesthetic, medical or surgical diagnosis or treatment and hospital care to the above minor which is deemed advisable by and to be rendered under the general or special supervision of any physician and surgeon, licensed under the provision of the Medicine Practice Act or any dentist licensed under the Dental Practice Act, whether such diagnosis or treatment is rendered at the office of said physician or dentist, at a hospital, Scout Camp; or elsewhere. This authorization will remain effective while the above minor is enroute to or from or participating in any Boy Scout program or activity of the Thunderbird District, GLAAC, BSA, unless revoked in writing by the undersigned, and delivered to the aforesaid agent. Name (Print) Address City: In case of emergency please notify: Home Phone: Work Phone: Medical Insurance Information: Company/Provider: Policy/Group #: Signatures of Parent or Legal Guardian Primary Signatory: Signed: (Mark one) Date: Parent Phone Legal Guardian Secondary Signatory: (if required) Signed: (Mark one) Parent Date: Phone Legal Guardian

13 Webelos Woods Registration Form Pack Number Pack Leader Leader District Phone PLEASE REGISTER EACH PACK ON A SEPARATE FORM Name Adult Phone All prices include Camp fees, Activities, Food, Parking, and Patch. Please note the numbers in your party and the number using the event transportation option. Webelos & Adults Day Use Youth/Adult Pairs X $65.00 Youth/Adult Pairs X $40.00 Additional Youth/Adult X $40.00 Single Adults X $25.00 Event Transportation N/A Event Transportation N/A Total Campers Total Fee Total Day Use Total Fee Please make checks payable to: TROOP 927 BSA INC Total All Fees $ Mail your check to: Troop 927, Covenant Presbyterian Church, 6323 W 80th St, Los Angeles, CA If attendance is greater than expected and we run out of camp patches, a refund of $1.00 will be refunded to those that did not receive a patch only if we do not reorder. Units will receive their patches at the next Roundtable. SPECIAL NOTE WEBLOS WOODS IS FOR WEBELOS, SCOUTS, CREWS AND ADULT LEADERS ONLY PLEASE DO NOT BRING UNAUTHORIZED PEOPLE TO THE WEBELOS WOODS Scouts and Crews require two deep leadership. Webelos require one on one leadership. Payment: Cash Check # Amount