OESTERBAAI INWONERSVERENIGING OYSTER BAY RESIDENTS ASSOCIATION

Transcription

1 OESTERBAAI INWONERSVERENIGING OYSTER BAY RESIDENTS ASSOCIATION NOTULE VAN DIE ALGEMENE JAARVERGADERING VAN DIE OESTERBAAI INWONERSVERENIGING GEHOU OP 22 DESEMBER 2016 OM 10:00 IN DIE OESTERBAAI GEMEENSKAPSAAL MINUTES OF THE ANNUAL GENERAL MEETING OF THE OYSTER BAY RESIDENTS ASSOCIATION HELD ON 22 DECEMBER 2016 AT 10:00 AT THE OYSTER BAY COMMUNITY HALL 1. OPENING 1. OPENING Daar word geopen met gebed. 2. VERWELKOMING Die Voorsitter, Walter Kurten, verwelkom almal teenwoordig by die algemene jaarvergadering van die Oesterbaai Inwonersvereniging. Die groot getal persone, veral jongmense, is verblydend. 3. VERSKONINGS Kobus du Toit Angelika Sevenster Allison Vickery W van der Merwe (Jnr) Mark Mans Bridgette Freemantle Johan Lotz 4. AANVAARDING VAN NOTULE AJV 2015 Die notule van die AJV 2015 is aan alle lede uitgestuur en word eenparig aanvaar soos voorgestel deur dr. Tolmay en gesekondeer deur mnr. Letty. 5. SAKE VOORTSPRUITEND UIT VORIGE NOTULE Alle sake is vervat in die Voorsittersverslag. 6. VOORSITTERSVERSLAG 2016 Die volledige Voorsittersverslag is op die webwerf beskikbaar asook by die plaaslike winkel (Oesterbaai Inwonersvereniging Inligtingsbord). Slegs die vernaamste punte word derhalwe uitgelig. Vrae is welkom. 6.1 WATERKWALITEIT/VOORSIENING Otto Pepler word weereens bedank vir sy onbaatsugtige diens in dié verband. The meeting is opened with prayer. 2. WELCOME The Chairman, Walter Kurten, welcomes everyone at the annual general meeting of the Oyster Bay Residents Association. The large number of people, especially younger people attending, is encouraging. 3. APOLOGIES Kobus du Toit Angelika Sevenster Allison Vickery W van der Merwe (Jnr) Mark Mans Bridgette Freemantle Johan Lotz 4. ACCEPTANCE MINUTES AGM 2015 The minutes of the AGM 2015 were made available to all members and are unanimously accepted as proposed by Dr Tolmay and seconded by Mr Letty. 5. MATTERS FROM PREVIOUS MINUTES All matters are included in the Chairman's Report. 6. CHAIRMAN S REPORT 2016 The complete Chairman s Report is available on the website and at the local shop (Oyster Bay Residents Association Notice Board). Only crucial points are therefore discussed. Questions are welcome. 6.1 WATER QUALITY/SUPPLY Otto Pepler is thanked again for his unselfish service in this regard. 1

2 Soos voorheen gemeld word Oesterbaai en Umzamowethu se water deur twee fonteine en een boorgat voorsien, wat gemiddeld gedurende n normale reënjaar 350 kub. liter/dag lewer. Dit is voldoende vir die ongeveer 60 permanente huishoudings (verbruik ongeveer 1 kub. liter/dag/huishouding) in Oesterbaai en ongeveer 660 huishoudings (verbruik ongeveer 0,3 kub. liter/dag/huishouding) in Umzamowethu. Die totale verbruik is dus ongeveer 258 kub. liter/dag. Die surplus is ongeveer 100 kub. liter/dag. Bostaande verander egter dramaties gedurende die Desember-vakansie wanneer daar ongeveer 200 huishoudings (insluitend die karavaanpark) in Oesterbaai en steeds 660 in Umzamowethu is. Die totale geskatte verbruik is dan 398 kub. liter/dag. Dit beteken n tekort van ongeveer 48 kub. liter/dag. n Nuwe boorgat is geboor wat ons watervoorraad n groot hupstoot gee. Die nuwe boorgat lewer ongeveer liter/uur. Die reservoir is reggemaak en geseël. Die bestaande waterstoorkapasiteit is ongeveer kub. liter. Waterkwaliteit word verseker deur moderne suiweringswerke met n filtreerstelsel en dosering met chemikalieë. Waterverspreiding in die verouderde netwerk geskied deur gravitasie en drukpompe. n Tweeskof-stelsel bestaande uit n voorman en drie operateurs per skof, word deur Kouga Munisipaliteit bedryf. Tans is die watervoorsiening onder beheer en die samewerking tussen Kouga Munisipaliteit en Oesterbaai is baie goed. Effektiewe diens word gelewer. Wat die toekoms betref kan gemeld word dat watervoorsiening op die IDP-beplanningslys geplaas is (R ). Die boor van nog n boorgat en die koop van n kragopwekker is ook op die voorkeurlys. Oor die langtermyn sal daar egter dringend gekyk moet word na die pompstelsel en waterverspreiding en daar sal voorsiening gemaak moet word vir groei (onwettige plakkerskamp). Opsies soos aansluiting by n pyplyn en samewerking met die boeregemeenskap moet ondersoek word. Water moet met oorleg gedurende die vakansieseisoen gebruik word en bespaar word waar moontlik. Kouga Munisipaliteit het streng waterbeperkings ingestel. Eienaars word steeds aangemoedig om in ekstra liter watertenks met geskikte drukpompe te belê om te help sou daar enige waterkrisisse ontstaan. Suid-Afrika se waternood is tans hoog. As mentioned before, Oyster Bay and Umzamowethu are supplied with water by two springs and one borehole which provide an average of 350 cub. litres/day during a normal rainfall year. This is adequate for the approximately 60 permanent households (consumption approximately 1 cub. litre/day) in Oyster Bay and approximately 660 households (consumption approximately 0,3 cub. litres/day) in Umzamowethu. The total consumption is therefore 258 cub. litres/day. The surplus is approximately 100 cub. litres/day. The above figures, however, change dramatically during the December holidays when there are approximately 200 households (including the caravan park) in Oyster Bay while the number remains 660 in Umzamowethu. The total estimated consumption then becomes 398 cub. litres/day. That comes to a shortfall of approximately 48 cub. litres/day. A new borehole was sunk, enhancing water availability considerably. The new borehole has a capacity of about litres/hour. The reservoir was repaired and sealed. The existing water storage capacity is approximately cub litres. Water quality is ensured by the use of a modern purification plant with a filter system and dosage with chemicals. Water distribution in the outdated network is done by means of gravitation and pressure pumps. A twoshift system consisting of a foreman and three operators per shift is being used by Kouga Municipality. Water supply is currently under control and co-operation between Kouga Municipality and Oyster Bay is very good. Effective service delivery is experienced. Regarding the future, it can be mentioned that water supply is on the IDP planning list (R ). A new borehole and buying a generator are also on the preference list. In the long term attention should be given to the pump system and water distribution and provision should be made for growth (illegal squatter camp). Options like connecting to existing pipelines and co-operation with the local farmers community should also be investigated. Water must be used sparingly during the holiday season and saved where possible. Kouga Municipality has imposed strict water restrictions. It is still recommended that all property owners invest in litre water tanks with suitable pressure pumps to assist should any water crisis develop. South Africa is currently experiencing serious drought conditions. 2

3 6.2 AFVALSTORTINGSTERREIN Uiteindelik gaan daar ook hier iets gebeur. Daar is n begroting van R vir die verbetering van die huidige terrein goedgekeur. Na verskeie besoeke aan die terrein is daar ooreengekom dat dit nie verskuif kan word nie. Die begroting is toegewys vir die tydperk 1 Julie 2016 tot 30 Junie Sou addisionele fondse benodig word, kan dit in Februarie 2017 aangevra word. Na voltooiing gaan die terrein uit die volgende bestaan: 6.2 REFUGE DUMPING SITE At last something is happening. A budget of R was approved for the improvement of the existing site. After numerous visits to the site, it was decided that it was not possible to move the site. The budget is allocated for the period 1 July 2016 to 30 June Should additional funds be needed, it can be requested in February After completion the site will consist of: omheining met toegangshek en wag vir kontrole 4 tot 6 afvalhouers n oprit n geplaveide area afvalherwinningsarea gebied toegewys aan tuinafval weeklikse verwydering van afval (meer tydens vakansietye) fence with access gate and guard to oversee site 4 to 6 bins ramp paved area waste recycling area designated area for garden waste weekly removal of waste (more often during holidays) Almal is baie positief oor die ontwikkeling maar dit gaan ook samewerking van ons almal vra om die inisiatief te laat werk. Werkgeleenthede kan geskep word (2 5). Hierdie terrein is skoongemaak, daar is n afvalhouer vir huishoudelike afval en n gebied vir tuinafval. Inwoners word versoek om afval in die afgebakende gebiede te stort om die bestuur van die terrein te vergemaklik. 6.3 OMGEWINGSBESTUURSPLAN Joe Meyer en sy span het baie hard gewerk. Daar is n nuwe gees van optimisme in Oesterbaai met al die herstelwerk wat plaasgevind het. Joe bedank al die komiteelede vir hul bydraes in dié verband. Hy bedank ook almal wat geldelike bydraes gelewer het, asook elke persoon wat op een of ander wyse n bydrae gelewer het. Op 16 September 2016 het Joe en sy span met hulle rehabilitasiewerk begin en tot en met 10 Oktober 2016 is kub. meter sand verskuif. Op 10 November 2016 was die fondse uitgeput. Daar is nog kub. meter sand wat verskuif moet word. Tydens die droë seisoen het die span saad geoes wat tydens die reënseisoen geplant gaan word om die duine te stabiliseer. Intussen is merkerpale geplant en n gedeelte van die sandsakmuur is voltooi. Mark Mans het onderneem om toesig te hou oor die merkerpale en om toe te sien dat die rivierbedding betyds oopgemaak word indien nodig. Everybody is very positive about this development, but it can only work if everybody co-operates. There is a possibility of work opportunities (2 5). The site has been cleaned, a skip is in place for domestic waste and an area identified for garden refuge. Residents are requested to dump waste in designated areas and thus assist in the management of the site. 6.3 ENVIRONMENTAL MANAGEMENT PLAN Joe Meyer and his team worked very hard. There is a new sense of optimism in Oyster Bay. Joe thanked all the committee members for their hard work in this regard. He also extended his appreciation for all the financial support and thanked everyone who made a contribution towards the project in one way or the other. On 16 September 2016 Joe and his team started the rehabilitation work. Up to 10 October 2016, cub. metres of sand were moved. On 10 November 2016 funds ran out. There are still about cub. metres of sand to be moved. During the dry season the team harvested seeds which will be planted in the rainy season to stabilize the dunes. In the mean time marker poles were planted and part of the sandbag wall was completed. Mark Mans volunteered to keep an eye on the markers and to see to it that the river-bed is opened in time if necessary. 3

4 Wat die rehabilitasie van die duine betref, is plante op die walle geplant (skuinshoek met die westewind). Dit sal ongeveer 3 jaar neem om volledige bedek te word. Plantwerk sal in April 2017 hervat word. Soos voorheen gemeld, bly finansies maar n probleem en daarom doen ons weer n beroep op almal wat die belange van Oesterbaai op die hart dra (eienaars, vriende en vakansiegangers) om by te dra tot hierdie groot projek. Alle bydraes kan gemaak word aan: Oesterbaai Inwonersvereniging ABSA BANK Taknommer: Rekeningnommer : KERSDIENS Die Kersdiens sal soos gebruiklik op 25 Desember 2016 om 09:00 in die Oesterbaai Gemeenskapsaal plaasvind. Ds. Manie Botha van die Moreleta Park-gemeente sal die diens waarneem. 6.5 LIDMAATSKAP n Ernstige beroep word nogmaals gedoen op alle eienaars/inwoners of enige ander persone wat die belange van Oesterbaai op die hart dra, om as lede van die Vereniging te registreer. Ons herinner u graag daaraan dat lidmaatskapgeld vir 2017 reeds vanaf 1 November 2016 betaalbaar is. Lidmaatskapgeld is steeds R50/persoon. Dit beteken dat indien daar meer as een persoon in die huishouding is wat ouer as 18 jaar is en wat graag sy/haar deel vir ons mooi dorp wil doen, elkeen R50 moet betaal. Dit kan by enige komiteelid inbetaal word. U kan ook die geld in ons rekening inbetaal met u naam en erfnommer as verwysing. Bankbesonderhede: ABSA BANK: Tak: Rekeningno: (Navrae: Hettie) Stuur asseblief u bewys van deposito aan Hettie by hjooste@absamail.co.za. Meld asseblief erfnommer, selfoonnommer en waarvoor inbetaling is (lidmaatskap, donasie, ens). Ons het tans ongeveer 120 lede. Regarding the rehabilitation of the dunes, plants were planted (at an angle with the westerly wind). It will take approximately three years to cover the area completely. Planting will resume in April As always, financing remains problematic and therefor we once again appeal to everyone who cares about Oyster Bay (residents, friends and holiday makers) to contribute generously. All payments can be made to: Oyster Bay Residents Association ABSA BANK Branch number: Account number: XMAS SERVICE The Christmas service will be held on 25 December 2016 at 09:00 at the Oyster Bay Community Hall. Rev. Manie Botha from the Moreleta Park congregation will conduct the service. 6.5 MEMBERSHIP We once again urge all property owners, residents, visitors or any other persons who have the interest of Oyster Bay at heart, to register as members of the Association. We would like to remind you that membership fees for 2017 are payable from 1 November Membership fees are still only R50/person. That means that if there is more than one person in the household older than 18 years who wants to do his/her part for our beautiful town, each one must pay R50. Fees are payable at any of the committee members. It can also be paid into our account with your name and plot number as reference. Banking details: ABSA BANK: Branch: Account number: (Enquiries: Hettie) Please send proof of payment to Hettie at hjooste@absamail.co.za. State your plot number, cell number and purpose of payment (membership, donation, etc). There are currently about 120 members. 4

5 6.6 FINANSIëLE VERSLAG Finansies is op n gesonde grondslag (verslag beskikbaar op aanvraag). Finansiële verslag geverifieer deur Martiens en Maryna Kunneke. 6.7 BUSHALTE As deel van die Inwonersvereniging se sosiale verantwoordelikheidsplan is n nuwe bushalte net buite die dorp opgerig. Ons hoop dat dit van groot nut kan wees, veral vir die mense van Umzamowethu wat in son, wind en reën moet wag vir n geleentheid dorp toe. 6.6 FINANCIAL REPORT Finances are on a sound basis (report available on request). Financial report verified by Martiens and Maryna Kunneke. 6.7 BUS STOP As part of the Residents Association's social awareness plan, a new bus stop was erected just outside the town. We hope that it will greatly assist the people of Umzamowethu who have to wait in sun, rain and wind for a lift to town. 8. VERKIESING VAN KOMITEELEDE Die meeste van die huidige komiteelede se dienstermyn het verstryk. Nuwe lede moet verkies word of dienstermyne verleng word. Die volgende persone word verkies: Walter Kurten Hettie Jooste Joe Meyer Adriaan van Wyk Otto Pepler Fanie Groenewald Lana Pepler Verdere persone sal gekoöpteer word soos en wanneer nodig. Ons groet ook vir Ria Louw, ons sekretaresse van die laaste paar jaar, en wens haar alles van die beste toe in haar nuwe omgewing. 9. BEDANKINGS Die Komiteelede word bedank vir al hul harde werk. Die volgende persone word ook bedank vir hulle bydraes deur die jaar: Anna en Wendel Vosloo (herstel van stoele in saal) Paul Jooste (tuine) Herman Stoffberg (allerlei) Johan Bouwer (hulp aan Joe) 8. ELECTION OF COMMITTEE MEMBERS Most of the current committee members have come to the end of their service period. New members must be elected or service periods extended. The following members are elected: Walter Kurten Hettie Jooste Joe Meyer Adriaan van Wyk Otto Pepler Fanie Groenewald Lana Pepler Additional persons will be co-opted if and when necessary. We also say goodbye to Ria Louw, our secretary of the last few years, and wish her the very best in her new environment. 9. ACKNOWLEDGEMENTS Committee members are thanked for all their hard work. The following persons also are also thanked for their contributions throughout the year: Anna and Wendel Vosloo (repair of chairs in the hall) Paul Jooste (gardens) Herman Stoffberg (various) Johan Bouwer (assisting Joe) 5

6 10. AFSLUITING Namens die Komitee bedank die Voorsitter almal vir hulle teenwoordigheid en ondersteuning en wens een en almal n geseënde Kersfees en voorspoedige Nuwe Jaar toe! 10. CONCLUSION On behalf of the Committee the Chairman thanks everyone for their presence and support and wishes one and all a blessed Christmas and a prosperous New Year! NOTULE AS KORREK AANVAAR EN GOEDGEKEUR MINUTES ACCEPTED AS CORRECT AND APPROVED VOORSITTER/CHAIRMAN DATUM/DATE: SEKRETARESSE/SECRETARY 6