AL-ANON S SEVENTH INTERNATIONAL CONVENTION JUNE 30 JULY 2, 2023 OR JULY 7 9, 2023 Bid Questionnaire

Transcription

1 AL-ANON S SEVENTH INTERNATIONAL CONVENTION JUNE 30 JULY 2, 2023 OR JULY 7 9, 2023 Bid Questionnaire DUE DECEMBER 1, 2016 (must be postmarked by December 1, 2016) Delegate Name: Convention City: State/Province: Convention Bureau Contact: I. MEETING FACILITIES A. Convention Center 1. Name: 2. Is there seating for 4,000 5,000 people theater style? Yes No a. What is the maximum capacity for theater style seating? b. Indicate the square footage of the two largest convention center meeting rooms. 3. Are there an additional 30 meeting rooms that would seat a total of 4,000-5,000 people with one meeting room large enough to seat 600? Yes No If yes, how many total? 4. How far is the convention center from the downtown area? 5. Is this a walkable distance (less than one mile)? Yes No 6. List the number of hotels that are within walking distance of the convention center (up to 1 mile). 7. Is the convention center served by public transportation? Yes No If yes, what kind(s)? Train {Light Rail} Subway Bus 8. What are the catering capabilities in house? 9. What is the number of food outlets within walking distance of the convention center/downtown area? 10. Is the facility ADA/CDA compliant? Yes No 11. Does the facility have special service for the hearing impaired? Yes No 12. Does the facility have any construction or renovation plans between now and the 2023 meeting dates? Yes No 1

2 If yes, please explain: 13. Provide floor plans indicating square footage and seating capacity of meeting rooms and/or exhibit halls. 14. Does the facility offer free Wi-Fi? Yes No 15. Does the facility have its own parking? Yes No 16. Does the facility have availability on either proposed convention dates or just one of the proposed dates? Please indicate below by checking either yes or no for each set of dates. Available June 30 July 2, 2023? Yes No Available July 7 9, 2023? Yes No 17. Please attach any relevant information on other amenities of the facility 18. List any other commitments for convention center space during the time period actual or pending. 2

3 II. ACCOMODATIONS Part A 1. Provide a map indicating the locations of the major hotel properties in relation to the convention center that have availability for these proposed dates. 2. Provide a map indicating the locations of the major hotel properties in relation to the convention center that have availability for these proposed dates. 3. List the number of hotels that are within walking distance of the convention center (up to 1 mile). 4. List the number of hotels that are 1 to 5 miles from the downtown area or convention center. 5. List the number of hotels that are 5 to 10 miles from the downtown area or convention center. June 30 July 2, 2023 Please complete the below questions for both sets of dates. II. ACCOMODATIONS Part B A. Hotels 1. List the number of hotels that have committed and are within walking distance to the convention center (up to one mile) for these proposed dates. 2. List the number of hotels that have committed and are 1 to 5 miles from the downtown area or convention center for these proposed dates. 3. List the number of hotels that have committed and are 5 to 10 miles from the downtown area or convention center for these proposed dates. B. Dorms 1. List the number of beds available that are 0 to 5 miles from the downtown area or convention center for these proposed dates. 2. List the number of beds that are 5 or more miles from the downtown area or convention center for these proposed dates. C. Recreational Vehicles 1. Describe the facilities that would be available and the relative location to the downtown area or convention center on the proposed dates. 3

4 July 7 July 9, 2023 II. ACCOMODATIONS Part C A. Hotels 4. List the number of hotels that have committed and are within walking distance to the convention center (up to one mile) for these proposed dates. 5. List the number of hotels that have committed and are 1 to 5 miles from the downtown area or convention center for these proposed dates. 6. List the number of hotels that have committed and are 5 to 10 miles from the downtown area or convention center for these proposed dates. B. Dorms 3. List the number of beds available that are 0 to 5 miles from the downtown area or convention center for these proposed dates. 4. List the number of beds that are 5 or more miles from the downtown area or convention center for these proposed dates. C. Recreational Vehicles 2. Describe the facilities that would be available and the relative location to the downtown area or convention center on the proposed dates. 4

5 III. TRANSPORTATION A. Air Service 1. Is there an international airport nearby? Yes No Airport Name: 2. If yes, how far is it from the Convention Center? 3. What are the major carriers that service this airport? 4. What is the total number of daily flights into the airport? Daily basis Weekly basis U.S and Canada Europe Asia Central and South America 5. Are there any expansion plans for this airport? Yes No If yes, please explain: B. Train 1. Is this city served by rail? Yes No C. Local Transportation 1. Please specify types: 2. Are group discounts available? Yes No 5

6 IV. WEATHER A. Climate 1. Over the given dates, provide a five-year average: a. Daily High Temperature b. Daily Low Temperature c. Humidity % d. Rainfall V. GENERAL INFORMATION A. City 1. Are there any major public or private construction projects planned for your city between now and July 2023, which might have an impact on this convention? Yes No If yes, please explain: 2. Are there any special annual festivals, such as July 4 th, that might benefit/hinder the attraction and management of this convention? Yes No If yes, please explain: 3. What are the two largest groups planning to meet in your city between now and 2023? Please provide a contact name, address, telephone number, address, dates, and number of attendees. a. b. 6

7 VI. HOST COMMITTEE A. Size 1. Estimate the size of your Host Committee (minimum of 100). B. Endorsement 1. Do the following endorse your bid so that you can count on them for support? a. Area Assembly(ies)? Yes No b. State/Provincial Central Office? Yes No c. Intergroup/Area Information Service Office? Yes No C. Areas 1. Are multiple Areas presenting? Yes No If yes, please list them: 2. List previous Al-Anon conference or convention experience in your state or province within the past five years. Location Dates (mm/dd/yy) Attendance 7