EXHIBITORS MANUAL. mara. Skipper VISITOR OPENING HOURS THURS 10-5PM - FRI 10-3PM PROUD SPONSORS OF THE 2018 EXPO. media.

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1 EXHIBITORS MANUAL SKIPPER EXPO INT. BRISTOL SEPT 2018 VISITOR OPENING HOURS THURS 10-5PM - FRI 10-3PM PROUD SPONSORS OF THE 2018 EXPO mara media The Skipper LEADING JOURNAL OF THE IRISH & UK FISHING INDUSTRIES SKIPPER EXPO INTERNATIONAL BRISTOL SKIPPER EXPO INTERNATIONAL ABERDEEN SKIPPER EXPO INTERNATIONAL GALWAY

2 ORGANISING TEAM - MARA MEDIA Sharon Boyle - Commercial Fishing Manager Tel: (0) Mob: (0) sharon@ maramedia.ie Bríd Boyle - Commercial Fishing Assistant Tel: (0) brid@ maramedia.ie SHOW VENUE - CONTACT DETAILS Ashton Gate Stadium, Winterstoke Rd, Bristol, BS3 2EJ. T: E: katie.griffin@bristol-sport.co.uk W: LIST OF CONTACTS PR PARTNERS - CATCH PR Keith Broomfield, T: E: keith@catchpr.co.uk W: W: FREIGHT INFORMATION Katie Griffin, Meeting & Events Senior Co-Ordinator, Ashton Gate Stadium, Winterstoke Rd, Bristol, BS3 2EJ. T: E: katie.griffin@bristol-sport.co.uk W: FURNITURE HIRE Inspire Furniture Hire, PO Box 14298, Birmingham, B46 9AZ T: F: sales@inspirehire.co.uk STAND ELECTRICAL CONTRACTOR Exhibit A Displays, Tralee, Co.Kerry Contact: Alan Collins Tel: info@exhibitadisplays.ie CONTENT & INDEX OF FORMS CONTENT List of Contacts Schedule of Events Your Free PR Opportunities General Exhibitor Information Shell Scheme Information PAGE FORMS - All Online RETURN TO DEADLINE Risk Assessment Mara Media 10th Aug 8 Insurance Details Mara Media 10th Aug 9 Exhibitor Name Badges & Stand Panel Name Mara Media 10th Aug 10 FREE Showguide Entry Mara Media 10th Aug 11 Furniture Package Inspire 2 14th Aug 12-13

3 BUILD UP PERIOD Exhibitors Stand Setup SCHEDULE OF EVENTS DATE Wed 26th Sept 2018 NO SET UP ON THURSDAY TIME 12:00-20:00 EXHIBITION PERIOD Opening Hours for Exhibitors VISITOR OPENING HOURS FREE SEAFOOD BUFFET DISMANTLING PERIOD Stand Breakdown & Exhibits Move-Out Thurs 27th Sept 2018 Fri 28th Sept 2018 Thurs 27th Sept 2018 Fri 28th Sept 2018 Thurs 27th Sept 2018 *Invites included with Name Badges Fri 28th Sept :00-17:30 9:00-16:30 10:00-17:00 10:00-15:00 17:30 - LATE 15:00-16:30 All exhibits must be removed by 16.30hrs on Friday. You must ensure that your stand can be brought in/out within the specified time as stated. IMPORTANT NOTE ON YOUR STAND Any exhibitor breaking down their stand before the closing time of 3pm on Friday will NOT be offered a stand at the 2019 show. This is both due to health and safety and out of respect to visitors and exhibitors still doing business. DELIVERY AND PICKUP INFORMATION *Revised 16th July by Sharon/Bríd DELIVERIES We will have a forklifting service in operation to receive goods from Tuesday 10am when Show Build is taking place. Skipper staff will be onsite to assist with all deliveries on both Tuesday 25th and Wednesday 26th. Please note Your Stand Set up time, 12pm - 8pm on Wednesday. Access cannot be permitted outside these times due to Health and Safety. PICK UP Ashton Gate are now offering an onsite Storage Area for Exhibitors to leave packed exhibits for collection on Monday 1st October. Please ensure all exhibits are wrapped safely and clearly labelled and left on your stand. We will take care of placing your goods in the dedicated exhibitor storage area for collections. Skipper staff are not permitted to handle any goods not safely packaged. Please ensure if needed, your collection truck has a tail lift/forklift as this service will not be available on the Monday. 3

4 YOUR ONLY OFFICIAL SHOW PUBLICATIONS The Skipper, our monthly magazine and Showguide are the only two OFFICIAL publications for your shows. Established in 1964, The Skipper has grown into Europe s leading commercial fishing industry and seafood sector publication. We sell on average 4,500 copies each month, with bonus distribution at all our shows and have over 50,000 followers on social media. All Visitors will have free access to these publications which will be distributed at your next show. Exhibitors will also receive both publications in their exhibition packs. Please contact Sharon for more information on advertising, sharon@maramedia.ie Skipper The MEDIA PACK 2018 SKIPPER EXPO INTERNATIONAL BRISTOL SHOWGUIDE DEADLINES: Monday 13th August RATES: Full Page 148mm W x 180mm H 350 Half Page 148mm W x 90mm H 250 SKIPPER DEADLINES: September Issue deadline 13th August October Issue (distributed at show) deadline 10th September RATES: Business Directory: from 100 1/8 page: 250 1/4 page: 500 Mara Media provide a free PR service to exhibitors at our 3 shows, Skipper Expo Int. Galway, Aberdeen & Bristol. Catch PR may contact exhibitors in the lead up to the shows for a feature/ testimonial etc., for use in our monthly publication - The Skipper, our social media sites and other marine related publications. Companies may also contact Catch PR using the following details: Keith Broomfield T: E: keith@catchpr.co.uk W: W: Please take full advantage of this free service provided by Mara Media. 4

5 EXHIBITOR INFORMATION & RULES AND REGULATIONS GENERAL SECURITY Organisers will provide general security during the show times. Exhibitors and their staff will not be allowed to enter the exhibition area after official hours. High Vis bibs must be worn during set up and break down, Ashton Gate and Mara Media will not be responsible for supplying the bibs. All personnel in the exhibition area must wear exhibitor badges, during show opening times. Exhibitor badges will be made available from the show organisers, Mara Media on the day of set up. STAND OPERATION Activities which may inconvenience or disturb the conduct of the Skipper Expo Int. Bristol, will be subject to approval by the Organisers, i.e. promotional gimmicks, raffles, musical entertainment, and use of animation and sound equipment. Without special permission from the Organisers, delivery of exhibits cannot be taken onto your stand once the show has officially opened, nor removed from your stand before closure. If exhibitors wish to remove any display item from the show area, please contact Sharon, see page 2 for contact details. Exhibitors must give proper consideration to the conditions under which their equipment will be demonstrated. Precautions must be taken for the public s safety. Exhibitors are strongly encouraged to remove personal items from their stand after 5.30pm on the first day of the show. Fire and Safety regulations require that no goods or packing materials may be stored in access areas behind or between stands. The Exhibitor and their staff shall be responsible for any damages to the structure, floor, walls, pillars and any part of the Exhibition Hall, the Property of the Organisers, and other Exhibitors due to the transport, removal of exhibits, refuse and / or decoration works. Aisle ways must be kept clear of all exhibition goods or decoration materials in order to facilitate flow of traffic. Exhibitors and Contractors must clear all items not for display purpose (e.g. containers, packing items) before the show commences. 5

6 FREE WIFI WiFi is available throughout and is open access for all. The network is Ashton Gate EdgeZ. FREE PARKING We have free parking on site for up to 300 cars. CLEANING The cleaning of Exhibition Halls is by the Ashton Gate Venue Services Team. The daily cleaning of the aisles and stands is included in the room hire charge. Cleaning in the Hall consists of a paper pick up and vacuum. If you require boxes/papers left on or under tables to be removed at the end of a days business, then cleaners will need to be advised accordingly. This request can be made via the Operations Manager on duty. REMOVAL OF WASTE Leave all unwanted items in the aisle pre or post opening times and the Ashton Gate team will remove for you. FAILURE TO EXHIBIT Any organisation/company who has booked a stand and fails to exhibit or turn up for the show shall not receive a refund unless agreed with Mara Media in advance. UNFORESEEN OCCURRENCES In the event of any unforeseen occurrences or not stated, the decision of the Organisers shall be final. SKIPPER EXPO INTERNATIONAL SHOW DATES 2018/19 SKIPPER EXPO INT. BRISTOL SEPT 2018 SKIPPER EXPO INT. GALWAY 8-9 MARCH 2019 T: (0) M: (0) E: sharon@maramedia.ie W: 6

7 SHELL SCHEME STANDS Your stands will come with; Shell scheme Panels, (White Foamex infill panels) as per photograph to the right. Full Panel size: W 970mm x H 2300mm Double sided bus stop sign, including stand name and number. NOTE, ALL FIXTURES WILL HAVE TO USE DOUBLE SIDED SELLOTAPE STICKY FIXTURES VELCRO IS NOT TO BE USED. SHELL SCHEME INFORMATION Electric Package includes a 1 x 5ft florescent light and twin socket for 100. This is booked directly with Sharon when making your stand booking. SPACE ONLY Space stands will include floor space only, giving you control to design and build a unique stand to your specification Does not include electrics. You will need to order furniture separately. HOW DO I ARRANGE EXTRA ITEMS FOR MY STAND? AV and additional items can be booked directly via Ashton Gate. Katie Griffin, Meeting & Events Senior Co-Ordinator, Ashton Gate Stadium, Winterstoke Rd, Bristol, BS3 2EJ. T: E: katie.griffin@bristol-sport.co.uk W: Furniture can be ordered directly via Inspire Hire. Order forms can be found on pages 12 & 13. 7

8 RISK ASSESSMENT FOR SHELL SCHEME STANDS Stand Number Company Name of person responsible for Health and Safety Work no: Mobile no: Exhibitors Responsibilities; An exhibition stand is a workplace covered by health and safety legislation. As the exhibitor it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand. Does your stand include any of the following? If so you must complete a full risk assessment. YES/NO Lifting heavy products during the build up/breakdown with Fork lifting Services Working at height (using ladders) Display of anything containing liquid fuel or flammable and explosive substances Display of sharp objects, weapons (even replica weapons) Demonstrations of any kind i.e. Therapies, massaging Working electrical appliances other than simple display lighting Food service of any kind other than sweets, snacks and soft drinks Heat source of any kind including cookery demonstrations, naked flame or gel burners Working machinery of any kind even if static Using power tools during the build up/breakdown Have all portable appliances being displayed had a visual inspection or PAT tested Any other hazards not identified above which could be a risk Note: This is not an exhaustive list. You are responsible for identifying any aspect of your stand which could present a hazard. If you have answered NO to all of the above sign below. I declare to the best of my knowledge there are no significant risks relating to this stand. Signed: Position: Name: Date: Please complete & return to brid@maramedia.ie by Friday 10 th August 2018 Foilseachain na Mara Teo T/A Mara Media, Unit 5 Teach na Rosann, Annagry, Co Donegal, Ireland info@maramedia.ie, 8

9 INSURANCE DETAILS REQUIRED Prior to attending the Skipper Expo Int. Bristol ( the Event ) we shall ensure that we have in place appropriate insurance to include Public Liability insurance which shall operate throughout the period commencing immediately prior to the Event to cover set-up and subsist throughout the Event until the following day to cover breakdown of your own display. Please complete your insurance details as set out below where indicated: PERSON/COMPANY INSURED: ( the Exhibitor ) INSURANCE TYPE: POLICY NO: POLICY COMMENCEMENT DATE: POLICY EXPIRY DATE: We hereby agree to Indemnify Foilseachain na Mara Teo T/A Mara Media, its servants and agents for any liability whatsoever, whether under contract, tort (including negligence) or otherwise, for: Any injury or damage caused to the person or property (including the exhibitions) of whatsoever nature, of the Exhibitor (which expression shall include the Exhibitor s employees, agents, contractors or invitees) during the Event; Any injury or damage to any property (including exhibitions) or any person caused either directly or indirectly by the Exhibitor during the Event; Any loss to the Exhibitor not caused by a breach of our terms; Any loss to the Exhibitor relating to any business, loss of profits or loss of opportunity; and Any loss to the Exhibitor resulting from or connected to any force majeure or act of God. We hereby consent to be bound by the terms as set out above. We confirm that all of the details as set out above are true and accurate to the best of our knowledge information and belief. Signed: Position: Dated: Please complete & return to brid@maramedia.ie by Friday 10 th August 2018 Foilseachain na Mara Teo T/A Mara Media, Teach na Rosann, Annagry, Co Donegal, Ireland info@maramedia.ie, 9

10 EXHIBITOR NAME PANEL & NAME BADGES Each stand will be allocated six badges, which can be collected from organisers stand during set up. STAND NAME PANEL: Name on Badge:... Company Name: Name on Badge:... Company Name: Name on Badge:... Company Name: Name on Badge:... Company Name: Name on Badge:... Company Name: Name on Badge:... Company Name:... STRICTLY SIX NAME BADGES PER STAND Please complete & return to by Friday 10 th August 2018 Foilseachain na Mara Teo T/A Mara Media, Unit 5 Teach na Rosann, Annagry, Co Donegal, Ireland info@maramedia.ie, 10

11 SHOWGUIDE ENTRY We strongly advise our exhibitors to update their listing as our visitors make use of these guides throughout the year as a reference tool both in print and online. The 2017 showguide is available online at: If you would like to repeat your entry from 2017 please state when completing online. Company Name: Stand Number: Company Profile: (Max 100 words) PLEASE COMPLETE NEW ENTRY ONLINE OR ADVISE TO REPEAT Contact Details: (Address, Telephone, , Website) ADVERTISING DEADLINE FRIDAY 17 th AUGUST Contact: Sharon@maramedia.ie Advertising Rates, Dimensions & Prices FULL PAGE: 148mm W x 180mm H HALF PAGE: 148mm W x 90mm H Please complete & return to brid@maramedia.ie by Friday 10 th August 2018 Foilseachain na Mara Teo T/A Mara Media, Teach na Rosann, Annagry, Co Donegal, Ireland info@maramedia.ie, 11

12 SKIPPER EXPO INT. BRISTOL SEPT 2018 INSPIRE FURNITURE HIRE LIMITED SKIPPER EXPO INT. BRISTOL Tel: Fax: Web: COMPANY NAME: INVOICE ADDRESS: TEL NO: CONTACT NAME: STAND NO: PLEASE NOTE: ON RECEIPT OF YOUR ORDER AND ITEMS RESERVED (subject to availability) AN INVOICE WILL BE ED AS CONFIRMATION AND TO ENABLE PAYMENT TO BE ARRANGED PRIOR TO DELIVERY. Please note full payment is required 7 days prior to delivery. Payment methods: Credit card (2.00 % charge for processing) Debit card (No charge) (Please tick which one) (Details can be faxed to above number or telephoned if preferred) Card Number Cardholders name: Signature Expiry Date Sec code Date Bank transfer: Lloyds TSB Account no: Sort Code: Please complete the both forms and return to the address as shown above or your order to: sales@inspirehire.co.uk or fax:

13 SKIPPER EXPO INT. BRISTOL SEPT 2018 INSPIRE FURNITURE HIRE LIMITED SKIPPER EXPO INT. BRISTOL ALTERNATIVE FURNITURE TO THE BELOW CAN BE VIEWED ON WEBSITE: PLEASE TICK WHICH OPTION REQUIRED AND PREFERRED COLOUR OPTION 1 DISCOUNTED PRICE plus VAT 11 1 x Bar Table: BLACK BEECH ALUMINIUM 2 x Bar Stools: BLACK BLUE RED BEECH OPTION 2 DISCOUNTED PRICE plus VAT PLUS 1 x Coffee table: BLACK BEECH WHITE 2 x Unit Lounger: DARK GREY BLUE RED OPTION 3 DISCOUNTED PRICE plus VAT 3 2 x Chrome backed chair BLACK BLUE RED LIME p p 1 x Round table BEECH BLACK 13

14 SKIPPER EXPO INT. BRISTOL SEPT 2018 YOUR SHOW YOUR INDUSTRY Please ensure to visit our website to avail of specially secured rates, INVERNESS BELFAST Int. GLASGOW EDINBURGH NEWCASTLE The Bristol Hotel Harbourside, Prince Street Bristol, BS1 4QF Telephone: , and press option 1. Quote: Skipper to avail of the folowing rates; Tuesday 5th & Wednesday 6th September Superior double or twin bedrooms available at single occupancy or double occupancy Thursday 7th & Friday 8th September Superior double or twin bedrooms available at single occupancy or double occupancy Car park: 1.9m height restriction and 5 per exit ticket via reception. Wapping Wharf car park just a few minutes walk from Bristol Hotel is without a height restriction. CORK DUBLIN BRISTOL For flight information to Bristol Contact Sharon: T: (0) M: (0) E: sharon@maramedia.ie The Skipper LEADING JOURNAL OF THE IRISH & UK FISHING INDUSTRIES