Welcome to Lakes Lodge Wilderness Retreat

Transcription

1 Conference Proposal is located on the shores of Lake Okataina. The Lodge is the only development on the lake and enjoys uninterrupted views over the lake, surrounding native bush, and up towards the mountain range. Only 31km from central Rotorua, or 18 minutes from Rotorua International Airport, Lakes Lodge Wilderness Retreat is the ideal venue for your next conference or incentive reward. Contact Details PO Box 6007, Rotorua Physical Address: 692 Lake Okataina Road, Rotorua

2 Welcome to Nestled beside Lake Okataina, the Lodge is situated in a truly spectacular natural environment. Away from everyday pressures and stresses, is a truly unique experience in a beautiful location. The main Lodge building features our guest lounge, bar and restaurant, with stunning views out over the lake. Whether you are enjoying a drink in front of the open fire, taking time out after a busy day conferencing, or experiencing the delights from our talented team in the kitchen, relax and let us take care of all the details. Take in the views from the Lodge balcony, looking out across the pristine waters up towards the mountain ranges. Dine in the Lakeview Restaurant, and experience freshly prepared food that will excite you. Wake up in an environment of natural beauty. Invigorate the body & mind with an early morning run or swim. Enjoy the selection of quality wines, premium beers & spirits in our fully licensed bar. Lake Okataina Simply stunning! Challenge yourself, and your team mates, with the onsite team building activities designed to suit all levels of fitness. Experience the thrill of catching you own trout onboard the MV Waiora, the beach or the Lodge jetty. Relax in front of the open fire, enjoy the conversation, with your favourite tipple after a busy day conferencing. Practice your aim, with clay bird shooting & a range of other activities onboard the MV Waiora. Page 2 of 7

3 Wilderness Suite Wilderness Family Unit Wilderness Studio Unit Lakeview Hotel Room Accommodation can accommodate up to 90 guests with different bedding configuration over our 28 units and 36 bedrooms to suit your requirements and budget. Page 3 of 7 Stunning lake views over the pristine and clear waters of Lake Okataina surrounded by native scenic reserve land and abundant wildlife. Super king sized bedding Private en suite bathroom with shower Direct dial telephone Tea & coffee making facilities Refrigerator mini bar on request Terrace or balcony to relax and enjoy the scenery from 2 wheelchair access rooms available Serviced daily 14 of this style room available Situated in a park like setting surrounded by native scenic reserve land teaming with abundant wildlife. King sized bed & single bed in the living area Full cooking facilities including refrigerator, family sized range, pots & pans, microwave oven and utensils for 3 Separate bathroom & toilet facilities Direct dial telephone Tea & coffee making facilities Outdoor living on separate deck to relax and enjoy the scenery from Serviced daily 6 of this style room available A large, comfortable suite, situated in a park like setting surrounded by native scenic reserve land and teaming with abundant wildlife. Super King bed & King Single bed in the bedroom, plus Super King bed & King Single bed in the living area Full cooking facilities including refrigerator, family sized range, pots & pans, microwave oven and utensils for 6 Separate bathroom & toilet facilities Direct dial telephone Tea & coffee making facilities Outdoor living on separate deck to relax and enjoy the scenery from Serviced daily 6 of this style room available Situated in a park like setting surrounded by native scenic reserve land and picturesque bush views from larger windows. King sized bed in the bedroom, plus 2 x single beds in the living area Full cooking facilities including refrigerator, cook top, pots & pans, microwave oven and utensils for 4 Large separate bathroom & toilet facilities Direct dial telephone Tea & coffee making facilities Outdoor living on separate deck to relax and enjoy the scenery from Serviced daily 2 of this style room available

4 Conference Equipment Pohutukawa Room Rata Room Kowhai Room Conference Facilities has three conference rooms available with different break out room options available. Included in your conference room hire is the following: Room set up and daily servicing Water station with iced water and mints Whiteboard and marker pens Enjoy the views over Lake Okataina from our boardroom, suitable for more intimate meetings. Boardroom 12 delegates U-Shaped Style 12 delegates Classroom Style 8 delegates Theatre Style 12 delegates 8.30am $250 per day Additional charges apply outside of these hours The Rata Conference Room is filled with natural light, and air conditioned for your comfort. Boardroom delegates U-Shaped Style delegates Classroom Style 40 delegates Theatre Style 60 delegates 8.30am $350 per day Additional charges apply outside of these hours The Pohutukawa Room was designed for the larger conference in mind, and air conditioned for your comfort. U-Shaped Style delegates Classroom Style 70 delegates Theatre Style 90 delegates 8.30am $500 per day Additional charges apply outside of these hours Data Projector Electronic Whiteboard Flip Chart & Markers Photocopy / Printing Pens & Pads $180 per day $90 per day $30 per chart $0.35 per page $5.00 per person Wireless Internet 5GB Wireless Internet 10GB Wireless Internet 20GB $25 $45 $65 Page 4 of 7

5 Lakes Lodge Corporate Activities Go Exploring Here at, there are so many different activities to do, including swimming, glow worm walks, kayaking, volleyball, badminton, petanque, and walks through the Okataina Scenic Reserve from ½ hour gentle strolls to full on hikes for the fit. Lake Cruises & Fishing Charters The MV Waiora (also known as that 70 s party boat ), is available for lake cruises and fishing charters. The catamaran can carry groups of up to 45 passengers, and is fully licensed. Let us know your requirements, and we will be pleased to arrange a selection of drinks and nibbles to suit your group. Once you have caught your rainbow trout, our team can smoke your catch back up at the Lodge. Prices are as follows: Groups of 1 5 people - $ per hour 3 hour minimum applies Groups of 6 45 people from $55 to $75.00 per person for up to 3 hours Fishing not permitted from July till September 24 hours Fishing Licence - $20.00 Fishing Rod Hire - $15.00 each Clay Bird Shooting may be available at an additional cost. Action New Zealand has a close relationship with the team from Action New Zealand. Action New Zealand is one of New Zealand s largest mobile Entertainment Companies. This Rotorua team specialise in corporate team building activities, themed events and general all round fun. Action NZ Contact Nick Berryman nick@action-nz.co.nz Corporate Team Building Activities Themed Dinners New Zealand RiverJet Page 5 of 7 M*A*S*H campsite Rope bridge Basic Training Raft Race Fear Factor Golf Top Town Catapult Treasure Hunt Medieval Night Formal Awards Dinner Red Carpet Dinner 1920 s Black & White Winter Wonderland Casino Royale The Squeeze River Jet Thermal Safari River Jet Volcanic Tour River Jet Scenic Safari Ultimate Heli Jet Adventure The Ultimate Escape

6 Terms and Conditions Agreement Lakes Lodge Okataina (2009) Limited T/A ( the Lodge ) agrees to furnish and the Client agrees to hire or consume, the services set forth, in accordance with the Terms and Conditions listed herewith. Confirmation / Deposit Confirmed bookings are established upon receipt of a specified non-refundable deposit or a purchase order (in the case of approved account holders). Initial deposit is payable within seven working days of the request. Should the Lodge not receive the confirmation deposit within the specified time, the Lodge reserves the right to cancel the booking. Clients agree to begin and complete their conference / function at the scheduled time outlined in their booking sheet confirmation and, or run sheet. Damages / Insurances The Lodge does not accept any responsibility for damage to, or loss of any property or merchandise left in the Lodge prior to, during or after any function. The Lodge recommends the Client arrange their own personal liability insurance and security as required. Nothing is to be nailed, screwed, stapled, or adhered to any wall, door or other surface or part of the building or furniture unless prior approval has been given by the Lodge Management. The Client may use Blu Tack providing it is all removed by the client prior to the client s departure. Suitable floor protection is to be used as required. In the event of any damages, the Client assumes responsibility for any and all damages caused by the Client or any of the Client s guests or invitees or other persons attending the conference / event whether in accommodation rooms reserved or in any other part of the Lodge. The Client will be responsible for the removal of all property after the conclusion of the event. Any goods left in the Lodge after the conference / event without prior arrangement will be deemed abandoned. Guaranteed Numbers The Client agrees to advise the Conference Co-ordinator, the final numbers in writing for both catering and seating, at least ten working days prior to the commencement of the conference / event. The numbers will be the final confirmed numbers and will constitute the minimum charge. If numbers increase, the actual number will be charged for. Food and Beverage No food or beverage of any kind will be permitted to be brought in to, on to or removed from the Lodge by the Client or any of the Client s guests or invitees, without prior written approval from the Lodge Management. If Management finds that this has been breached, a charge will incur. As the Lodge regularly updates menus and wine lists according to seasonality and availability, the Lodge at its sole discretion reserves the right to substitute items of food and beverage with like product where necessary. Venue Changes In the event that a conference / event venue or accommodation room cannot be made available to the Client for any extenuating reason, the Lodge reserves the right to substitute similar or comparable conference / function venue and / or accommodation for the conference / event but must give the Client prior notification of the change. Prices Prices contained within the quotations are binding on the Lodge upon receipt of the deposit required. Should the Lodge not receive the confirmation deposit within the specified time, the Lodge reserves the right to amend the pricing. Payment Details The Lodge reserves the right to request a specified non-refundable deposit prior to the conference / event and the balance in full seven working days prior to the commencement of the conference / event. Valid credit card details must be supplied to guarantee any booking. In the case of the credit card details being supplied for a booking, upon supply of such, the Lodge reserves the right to charge the credit card for any pending payment(s) that have not been paid during the specific time frame prior and after the conference / function. The Client also agrees to the charging of any cancellation fee incurred as per the accommodation and cancellation policies below. Full Payment for final invoice will be required on departure or within 7 working days after commencement. A 3% credit card fee applies to ALL payments. Accommodation When accommodation is required, tentative group bookings will be accepted. A guaranteed booking is established upon receipt of the specified non-refundable deposit. The final number of rooms required must be confirmed ten working days prior to arrival. This will be the minimum number of rooms that will be charged. A charge equal to one night s tariff quoted will be charged for each accommodation room booked as a No Show fee. A guest rooming list and charging details must be provided to the Lodge ten working days prior to arrival at the Lodge. The Lodge reserves the right to specify a longer cancellation notice period should it deem it necessary. Rooms that are left significantly soiled upon departure will incur a full day's fee as penalty. All room keys handed out are to be returned upon departure. If Client fails to do so, a charge of $15 a key will incur. This charge will be removed / reimburse once the room key is returned. Public Holidays The Lodge reserves the right to charge a 15% surcharge to all food, beverage, room and equipment hire on any conference/ event held on a New Zealand public holiday. Cancellation Policy All cancellations must be notified to the Lodge in writing. Should the Lodge receive notice of cancellation of less than 30 days prior to the conference / event, the Client shall pay a cancellation fee equal to the entire hire cost of the venue (which may be deducted from the non-refundable deposit). Should the Lodge receive the notice of cancellation less than 30 days prior to the conference / event, the client shall pay the hire cost of the venue and equipment, In any event, any deposit paid is non-refundable regardless of when the cancellation notice is received. The Lodge reserves the right to specify a longer cancellation notice period such as in the case of large bookings or for any other reason the Lodge deems necessary. Exclusive Use of Lodge Facilities When the Client is given exclusive use of Lodge Facilities, this means that the Lodge will not host any other event/conferences during the time of the conference. Should the Client require additional accommodation or use of other Conference Rooms, the Client will be charged accordingly. The Lodge reserves the right to accommodate other independent travellers at all times. Page 6 of 7

7 Client Feedback 09 March 2015 Helen Moran via (Business Facilitator, The Effect) Lakes Lodge was the perfect "get away from it all" environment for myself and my group of clients on our recent Supervisors' Retreat. The facilities, activities, service and food were all outstanding, and the setting is simply stunning. Congratulations and many thanks to you, Scotty, Nick and the team! 16 October 2014 Melannie Murray via (Tender Administrator, Higgins) Just a quick to say a huge THANK YOU to yourself and the team at Lakes Lodge. We could not ask for a better venue for our BoP Foreman s Retreat The conference went seamlessly and meals were outstanding a huge praise to the chef and also for accommodating to our vegetarian, Kelly was extremely appreciative of the effort put into her meals, not to mention delicious! So please pass this on. I would also like to mention Scott, he is fantastic for any of our needs whilst you were not present he was available. Working into the wee hours of the night and then straight back to make sure all our needs were met at breakfast. High praise from all the team here at Higgins Contractors Bay of Plenty. Thank you for a wonderful experience at Lakes Lodge. 22 September 2014 Illya Smith via (Area PA / Office Manager, Downer) Thank you so much for hosting our recent three day retreat. The event was a huge success. Our team thoroughly enjoyed the team building and are still talking about (and tasting!!) the milk shakes!! The environment was perfect as it was important that the team were not bombarded by phone calls and focused entirely on the work to be done whilst in retreat. The food was of top class quality and you should be very proud of your staff! Always close at hand, and nothing was too much trouble! The conference room was perfect with all the facilities we needed. The accommodation worked perfectly and I heard some great comments. The location was stunning and many of our team expressed that they would like to return with their families. On behalf of our team, could you pass on our sincere thanks to you and all your staff. Thanks again! Page 7 of 7