Tom Mays State Campsite

Transcription

1 Proudly Presents Our Annual Wapaha 2015 Spring Camporee Patrol Guide Sustaining Scouting March 13 15, 2015 at Tom Mays State Campsite

2 Welcome to the 2015 Spring Camporee. This will focus on Leave No Trace and Physical Fitness. Some details may be different from what we have seen in past years. Please review this participant s guide carefully. What is a Camporee? A camporee is many things camping fun for youth, the thumping of hundreds of feet on the way to an evening campfire, and the blue smoke from fires cooking stew or ham and eggs. It s the patter of rain on many tents at night. It s the ripple of wind-blown flags in the morning sun. It s catching the idea of teamwork in a patrol. It s learning to carry out an order to help the team succeed. A camporee can be a perfect showplace for the Scouting program and, therefore, go far beyond just being a gathering of boys. A camporee starts with the recognition that a patrol is the basic camping unit. The patrol demonstrates its very best camping techniques and shares its experiences with other patrols. When is the Spring Camporee? The event will be held Friday to Sunday, March 13 15, Pre-registration will be open thru March 10, The Camp will be open for camping beginning Friday night thru Sunday afternoon. Where is the Spring Camporee? Base camp is at Tom Mays Campsite, and the events are on Franklin Mountains State Park around Tom Mays. Who is in the Spring Camporee? All Boy Scout Troops, Venture Crews, Varsity and Explorers are welcome. All participants must be registered with Boy Scouts for the 2015 program year. Most events will require that eight Scouts from the Patrol participate so the ideal team size will be eight youth (however, fewer or more Scouts in a patrol will work). The Scouts will be expected to set out across the Tom Mays on their own without a Scoutmaster or other adult escort. What is the Cost of Spring Camporee? The cost is $10.00 if registered before March 10 th and $15.00 up until the day of the event. You must also dedicate one day of exhausting labor trekking around the mountain and showing your skills per Scout. 2K Fun Run on Saturday There will be a 2K Fun Run on Saturday morning at 7:30 AM. This is NOT a competition but rather an opportunity to get warmed up for the day and meet up with fellow Scouts! Camping: Units are encouraged to camp overnight either Friday or Saturday. Units may stay both nights if they so desire. Unit leaders should consider this option for safety reasons if they need to drive a long distance. Units will need to provide all tents, meals, equipment, and all other needs for overnight camping. Clothing: One of the most important parts of a Spring Camporee is to keep warm and dry. Each Scout must know what to wear. Late Winter early Spring weather is very changeable, requiring preparedness for almost any condition. A nice sunny day can turn into a raging blizzard or a blowing sandstorm very quickly. Your best protection is your common sense. Be prepared to dress in layers. Avoid working up a sweat, and keep yourself comfortable by removing or adding layers of clothing. Wear socks of wool or other material that wicks away perspiration. Wool stocking cap or similar head gear with ear coverings is necessary both during the day and at night in the sleeping bag to retain warmth. Scarves are recommended to protect the face from the cold and biting wind.

3 SCHEDULE OF EVENTS: Check In and Camp Site assignments (if available) Friday 6:00 PM to 8:00 PM (Vic Campsite 39) Check in and late Registration 8:00 AM to 9:00 AM Saturday Morning (Vic Campsite 39) 2K Fun Run Saturday 7:30 AM Events competition will run Saturday from 9:30 AM 3:30 PM Dutch Oven Competition 4:00 PM 6:00 PM (Fire pit between Campsite 27 and 38) Camp Fire Saturday 7:00 PM 8:30 PM (Fire pit between Campsite 37 and 38; bring a chair) Scouts Own Service at Camp Site 39 (Bring a chair), LDS Location to be announced 9:00am to 9:30am Check Out Sunday starting at 9:00 AM Please be flexible actual times may vary. The Camps and Events: Once checked in with the Campmaster, the Patrol/Team Leader should find the Trail Guide of that camp to get further instructions. The actual tasks to be completed at each camp will not be known to the Patrol ahead of time; however, the skills required for each event are taken from the Scout through First Class Scout requirements within the Boy Scout Handbook or are very general in nature. All the camps will require the Patrol to work together to complete a given task. Most events at the camps will require that eight Scouts from the Patrol participate. For Patrols having more than eight Scouts, the patrol leadership should see that participation is divided between the Scouts. For Patrols with fewer than eight Scouts, the general requirement will be that all Scouts must try an event once before any Scouts tries twice and that all Scouts try twice before any Scout makes a third attempt and son on. Scoutcraft Events will be based on the following skills: Physical Fitness (ALL) Wilderness First Aid (Remember there is no 911 and no hospitals nearby) Pioneering (Lashing? Constructing? Crossing water obstacles?) Orienteering (Where oh where are we?) Fire Starting (Matches? We don t need no stinking matches!) Knot Tying (Knot AGAIN?) Lifesaving (Yep somebody went sand swimming before waiting 30 minutes!) The Noon Meal There will be no horn to sound lunch. Patrols are encouraged to eat their meal on the trail and should plan accordingly. Patrols can go back to their individual camps for lunch; however, this may affect their time on the course. Please clear off any roads in case the need for an emergency vehicle arises. Each Patrol member is required to use full Leave No Trace principles. *Note: there will be water jugs and hot water for coco at each of the camps and lodge. Patrols will need to carry back trash to the dumpsters at CDR Base Camp.

4 Equipment Individual Day Pack or Back Pack for each Scout 1. Pocketknife 2. First aid kit 3. Extra clothing (put in water proof bag) 4. Rain gear 5. Water bottle 6. Flashlight 7. Trail food 8. Matches and fire starters (for Saturdays events, No Matches) 9. Sun protection (remember your hat and sunglasses as well as sunscreen) 10. Map (Attached) and compass Equipment Patrol/Team Each patrol is expected to divide its patrol equipment evenly amongst its members. This includes your lunch and cooking materials. Equipment required for the derby and events will include: A method of starting a fire without matches, such as a flint and steel, hot spark, or bow and drill, etc. litter ) your tarp to the ground. it out" event) One cell phone/walkie-talkie for emergency - pack Honor Patrol/Team Honor Patrol Points will be awarded for the following events. (1) Completed Troop Camping Plan (2) Completed Troop Cooking Plan w/ Budget (3) Completed Trip Plan (4) Completed registration requirements i.e. Fees Paid, Troop Roster, Medical Clearance Forms (5) Community Service Project for Tom Mays Campsite (6) Scoutmaster/Sr. Patrol Leader meeting attendance (7) Scouts in appropriate Class B uniform for events and Class A for Campfire (8) 2K Fun Run participation (9) Scoutcraft Competition Participation (10) Dutch Oven Competition Participation (11) Campfire Attendance (12) Campfire Skit Participation

5 2015 Spring Camporee Leader s Guide 1. PURPOSE: The theme for the 2015 Wapaha Spring Camporee is Sustaining Scouting and will be held March at Tom Mays Campsite, Franklin State Park. The Purpose is to promote Scouting, cooperation, fitness and provide opportunities to display Scoutsmanship. 2. SCOPE: The Scope of this Leader s Guide applies to all Boy Scout, Scout Leaders and volunteers attending the 2015 Wapaha Spring Camporee. 3. RESPONSIBILITIES: a. Boy Scouts: Boy Scouts will sign up for the 2015 Wapaha Spring Camporee at the Yucca Council office through their Troops. All Scouts must exercise the Outdoor Code and Leave No Trace principles during all times while in the Franklin Mountains State Park area. Have a POSITIVE Attitude, pay attention, be safe and have a good time! AND HYDRATE! (1) Camporee Scoutmaster will be the Senior Patrol Leader for Troop 137, Wapaha District (2) Campmaster for the Camporee will be the Assistance Senior Patrol leader for Troop 137, Wapaha District (3) Sr. Patrol Leader (or Patrol leader for small Troops): Responsible for managing Troop and Scouts, to include registration (NOTE: An Adult Scout leader must accompany you for registration to submit Medical forms), ensuring Scouts are in uniform, ensuring Scouts complying with all requirements for Honor Patrol Competition. Responsible for ensuring an adult Scout leader from your Troop attends the Scoutmaster/Sr. Patrol Leader meeting(s). b. Adult Leaders: Adult leaders are responsible for ensuring Boy Scouts are signed up by the deadline, have transportation and show up on time for the event. Interested Leaders may volunteer to assist at each station. The age of each Scout is required for Tom Mays Campsite Fees requirements (no charge for Scouts 12 and under), as well as any parties who have a Texas State Parks Pass or a Texas Parklands Passport Veteran s pass. c. Boy Scout Troops/Venture Crews: Each Troop/Crew is responsible to submit registrations to the Yucca Council Office. Each Troop/Crew is responsible for providing their own meals and water for this event. Each Troop MUST have a Community Service Project for Tom Mays Campsite i.e. trash pickup along trail, campsites, etc. Each Troop/Crew is responsible for submitting an entry into the Dutch Oven Competition. Each Troop/Crew must participate in the Honor Troop Competition. d. Volunteers: Volunteers must be registered with the Yucca Council, BSA or signed up as an Event Merit Badge Councilor. All Adults must be current on BSA Youth Protection Training available online at: e. All Participants: All participants should report any unsafe, injured or unaccounted campers immediately to the Camporee Scoutmaster located at the Camporee Headquarters (CS 38) or on FRS Channel 1. Safe Scouting guidelines are available online at : 4. REQUIREMENTS: a. Fees: Registration Fees are $10.00 for Scouts, Scouters, adult volunteers and staff and are non-refundable. Each Scout, Scouter, adult volunteers and staff are responsible for their own

6 entrance $2.00 per night. Parties with Texas State Park Pass or a Texas Parklands Passport Veteran s pass or Scouts under the age of 12 enter at no cost. b. Medical Examination and Forms: Every Scout and leader must present a current medical form for the Honor Patrol competition. To be considered current the health history section must be updated annually and must have an ORIGINAL parent/guardian signature. Forms may be downloaded at: c. Uniforms: All Scouts and Scout Leaders will be in Class B uniform for Scoutcraft events and Class A uniform for Campfire. d. Camping Equipment: Tom Mays is a primitive campsite and has no electrical or water drops available. Troops and individual Scouts are responsible for providing their own meals, water and camping equipment for the period of the Spring Camporee. e. Scoutcraft events: f. Honor Patrol: Honor Patrol Points will be awarded for the following events. (1) Completed Troop Camping Plan (2) Completed Troop Cooking Plan w/ Budget (3) Completed Trip Plan (4) Completed registration requirements i.e. Fees Paid, Troop Roster, Medical Clearance Forms (5) Community Service Project for Tom Mays Campsite (6) Scoutmaster/Sr. Patrol Leader meeting attendance (7) Scouts in appropriate Class B uniform for events and Class A for Campfire (8) 2K Fun Run participation (9) Scoutcraft Competition Participation (10) Dutch Oven Competition Participation (11) Campfire Attendance (12) Campfire Skit Participation 5. REGISTRATION: ALL registrations must be received 10 March Each Scout must have a current annual health form and en event health certificate. 6. COMMUNICATIONS: The Camp Open Broadcast Channel will be FRS Channel 1; Camporee Internal Communications Channel 2. Troops and Crews may use other channels for internal communications. 7. PROCEDURES: Scout Troops should receive their Registration Packets prior to the day of the event. Prior to the date of the event, each Scout/Venturer, Troop/Crew, Adult Leader, Volunteer must: (1) Provide all registration data, requirements above (2) Each Troop/Crew must identify their Sr. Patrol Leader/Patrol Leader/Crew Leader (3) For Scoutcraft Competition events: (a) Awards and points will be awarded to the Best Of by age Groups. Best Of will be determined by event i.e. Best Score for Archery, Fastest Orienteering Time for Orienteering, etc. Age Groups are: (1) Boy Scouts (2) Venture Scouts

7 NOTES: SAFETY is the NUMBER ONE consideration throughout the day. Stay safe, stay alert and stay hydrated! POC this request is John Conwell, Scoutmaster, Troop 14, Yucca Council, BSA at (915) or Sincerely, John A. Conwell Scoutmaster, Troop 14 cf: Commissioner, Yucca Council, Boy Scouts of America; 7601 Lockheed Dr.; El Paso, Texas 79925

8 ATTACHMENT 1 Tom Mays Park

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11 ATTACHMENT 2 Sample Camping Plan Date Location: Period Forecasted Weather Activity Description Run By Time Arrival Camp Tom Mays Campground, Campsite #39 Unload, Camp Set-up, Individual Set-up 5:00 Dinner/Campfire (NOTE: NO open campfires are permitted) Pre-prepared meal Clean-up Folklore Layout plan for following day Personal Hygiene Lights out 6:30 7:15 8:00 9:00 Day 2 Saturday, 26 April Wake Up/Personal Hygiene Breakfast/Clean-up Announcements Scoutmaster s Minute 6:30 7:00 8:00 Merit Badge Training (Search and Rescue) See Attached Itinerary (9:00 12:00 1:00 5:00) SAR Merit Badge Scenario Testing Free time/personal Hygiene (30 Minutes) 9:00 4:00 5:00 Dinner/Campfire (NOTE: NO open campfires are permitted) Meal Prep Dinner Clean-up Folklore SAR Merit Badge Awards Personal Hygiene Lights out 5:30 6:00 7:15 8:00 9:00

12 Activity Description Run By Time Day 3 Sunday, 27 April Wake Up/Personal Hygiene Breakfast/Clean-up Announcements Scoutmaster s Minute 6:30 7:00 8:00 Depart Teardown Camp, pack-up, depart

13 ATTACHMENT 3 Sample Menu Plan Patrol Name: Patrol Menu PL/APL: For Activity: Grubmaster: On Date: Quartermaster: Patrol Attendance Scouts: Guests: Total Servings: Total Budget = Number Scouts X Cost per Scout Cost per Scout: Total Budget: FOOD ALLERGIES and RESTRICTIONS: (medical, religious, etc.) Approved by: Date: Breakfast Lunch Dinner Patrol Gear Box Special pots/utensils: Time: Friday Stoves needed: Fuel needed: Cleanup gear: Water Jugs: Time: Time: Time: Sat Time: Time: Sun Suggestions: 1. Safety First food and utensils are safe from contamination, weather, and critters. 2. Note the amount of time that you have for meal and cleanup. Plan menu accordingly. 3. Balanced meals follow food pyramid. 4. Know availability of drinking water and plan accordingly. 5. Always have a quick hot drinks (hot choc, soup mix), cold drink, and extra snacks. 6. Consider enclosing menu in weather-proof bag, who in the patrol should have a copy and where it should be displayed at activity. A Scout is Thrifty. Ask patrol member if they can bring some items from home (get parent s okay). For example, maybe a scout can bring an egg or two (for a cake) from home instead of the patrol buying a dozen eggs. Save money and weight.

14 Grubmaster and Assistant Grubmaster your patrol job is to procure the menu food and the other items needed to prepare those meals and cleanup but within the budget. Fireman and Assistant Fireman your patrol job is to procure fuel required for activity. The Troop Quartermaster will have charcoal and propane fuel, but you and fellow patrol members will gather wood if wood fires are planned. Also procure shovel, ground shield. Quartermaster and Assistant Quartermaster your patrol job is to procure the gear needed and return all in clean and good working order tents, patrol kits, stoves, etc. Patrol Shopping List FOOD ALLERGIES and RESTRICTIONS: (BE SURE TO READ INGREDIENTS) TOTAL SERVINGS: TOTAL BUDGET: Item (Quantity should cover the number of servings needed. Item Cost: Hint: See serving sizes on page 261 Boy Scout Handbook. Often Forgotten or Just Plain Handy Green Scrub Pads (not SOS, no Soap) Paper towels Trash Bags Dish Soap Ice for Cooler (might not need in cold weather) Matches (no lighters) Butter or Margarine Cooking Oil Ziploc bags (quart and gallon size), Tupperware Heavy Duty Aluminum Foil Dutch Oven hook/pliers, charcoal tongs, charcoal chimney TROOP SUPPLIES THESE SEE QM. Total Cost