PASSPORTmissions GROUP LEADER PACKET. Averett University Danville, VA

Transcription

1 PASSPORTmissions GROUP LEADER PACKET Averett University Danville, VA 2018

2 PASSPORTmissions GROUP LEADER PACKET Table of Contents GENERAL INFORMATION..Page 2 BEFORE CAMP....Page 3 Online Changes Final Payment Registration Questions GETTING TO CAMP...Page 4 Finding Check-In What to Bring to Check-In What to Receive at Check-In Housing Phone and Internet Access Camp Snail Mail Camp Food PROGRAM...Page 6 Schedule Theme Parties Mission Offering Mission Projects PREPARING YOUR ADULTS...Page 8 Chaperones, Group Leaders, and Non-Campers Group Leader Checklist What Chaperones Need to Know Now Safe Harbor Policy Digital Sabbath Dress Guidelines FORMS, HANDOUTS, AND LINKS...Page 10 1

3 GENERAL INFORMATION PRE-CAMP CONTACT 3X-4X Shirt Orders Due Final Payment Due Special Requests Due Change Registration #s Promo Art/Leader Information AT-CAMP CONTACT Dale Tadlock Monday-Friday, 8:00-4:00 CDT Passport, Inc Sierra Drive, Birmingham, AL, Monday, April 30 May 1 for sessions beginning in June June 1 for sessions beginning in July Housing or Dietary needs are due two weeks before camp registration.passportcamps.org Camp office opens June 5, missions@passportcamps.org Important Times Check-In Opening Celebration Room Checkout Camp Ends 2:00-5:00 p.m. EDT 7:00 p.m. EDT 8:00 a.m. EDT 11:00 a.m. EDT Bring to Check-In Camper Mail Housing Completed Check-In Form Medical Release Form (only one copy for your records) Chaperone Screening Certificate Special Attention Form Camper Name, Church/Group Name PASSPORT at Averett University 420 West Main Street Danville, VA Air-conditioned room configurations and bed sizes vary (Twin XL or Full/Double sizes), so we recommend sleeping bags. Students may be asked to share a Full/Double bed. Groups may need to share an apartment or dorm suite. Bathrooms will either be shared by occupants of 2-5 bedrooms or community style bathrooms on halls of traditional dorms. Bring your own towels. 24-hour campus security. Fees: $50 lost key, $10 lost meal card, coin laundry, and vending 2

4 BEFORE CAMP REGISTRATION Make Registration Changes Before Final Payment Make Final Payment by check* NOTE ON CHECK: Request 3X or 4X T-shirts on or before April 30 Modify your registrant numbers Update any group or individual information Pre-order optional items as available View an updated account statement Note special requests that require advance notice Church Name, City, State, Camp Location/Session MAIL TO: Passport, 3421 Sierra Drive, Birmingham, AL FINAL PAYMENT DUE: CREDIT CARD: May 1 for camps in June June 1 for camps in July *If you must pay this final bill by credit card, please contact our office and be aware that a 3% credit card processing fee will be added to each transaction made by credit card. YOUR FULL BALANCE IS DUE BEFORE YOU GO TO CAMP. If there is a balance at camp (e.g., for late additions) it is due within 7 days of the invoice receipt. Payment must be sent to the Passport national office and will not be accepted at camp. Common Registration Questions CAN I CHANGE MY NUMBERS? You are allowed a total of three drops prior to the final payment due date. The deposits for these drops will apply to the final balance. All other drops prior to the final payment due date result in the forfeiture of those deposits. All drops after the final payment date will result in forfeiture of those deposits and incur an additional $100 late charge for each drop. ARE THERE SCHOLARSHIPS AVAILABLE? We don t want money to stand in between any student and camp. The Passport Camp Scholarship Fund provides financial assistance for youth and children who could not otherwise participate in our camps. To apply for a camp scholarship, scholarships@passportcamps.org. Deadline for scholarship applications is April 6, I NEED TO MAKE CHANGES AFTER FINAL PAYMENT: Call us I NEED TO ADD CAMPERS AFTER FINAL PAYMENT: Call for availability. I HAVE QUESTIONS ABOUT MY REFUNDS: View our registration policy here. 3

5 GETTING TO CAMP CHECK-IN Check-In is from 2:00-5:00 p.m. Eastern HOW DO I FIND PASSPORT? Look for our flags and staff to welcome you. The Check-In location will be indicated on the campus map. WHO CHECKS MY GROUP IN? You and one other adult will come into the camp office while our staff will hang out with your campers outside. OH NO, WE HIT TRAFFIC AND ARE GOING TO BE LATE! Please call the camp office during Check-In hours and let them know when to expect you and the total number of Males and Females, campers, and adults and t-shirt sizes. We will have it ready for you. Late groups will be asked to wait until the end of Opening Celebration to Check-In. Bring the following: Check-In Form Medical Release Forms One copy for your records Chaperone Screening Certificate Special Attention Forms Anticipated Rooming List Bible Study placement requests: To help everyone have the best positive group experiences, we request that group leaders avoid placing couples or friend-groups in the same Bible Study. You can simply avoid giving them the same Bible study stamp in their passport, or let us know at Check-In if we can help you place special attention situations in a thoughtful way. You will receive the following: Room Keys $50 lost key fee, $10 lost meal card fee Passports Camp guidebook, meal ticket, campus ID Printed instructions PASSPORT Lanyards Theme T-shirts 4

6 MOVING IN Housing PRE-PLAN ROOM ASSIGNMENTS Review our Safe Harbor Policy and plan rooming ahead. You will find the policy on pg. 9 of this packet. You will be asked to provide names of each person and the room they are assigned. A form or list will be provided by the University when you collect room keys. BE FLEXIBLE Initial housing assignments are made 5 days before you arrive at camp, but adjustments must sometimes be made. CHECK YOUR ROOMS Do a quick visual check of each room. Note any problems to the Assistant Director during the first Adult Meeting. On check-out day campus personnel inspect each room for damage and collect payments for damages and lost keys before your group departs. Phone and Internet Access ADULT CHAPERONES Limited wireless Internet is available on campus. Adults are permitted to have cell phones and other electronic devices; however, we would ask that you use them with discretion. Celebrations and Worship services may not be recorded or streamed live. STUDENTS Campers are not permitted to have cell phones or other devices at Passport. Help your students disconnect from the distractions and connect with each other and God. As a part of your campers Digital Sabbath, ask your campers to turn their cell phones and other devices over to you before the Opening Night of camp. You will return them Friday morning. NOTE: If staffers see a student with devices during the week, they will be collected and given to the Group Leader. Please help us enforce this rule, as it will enrich the camp experience. Camp Snail Mail MAIL EARLY AND INCLUDE YOUR RETURN ADDRESS Camper mail is distributed daily at the address on the General Information page. Late mail is marked Return to Sender, but ONLY with a visible return address. Camp Food WHAT MEALS ARE COVERED? All meals from dinner on Opening Day through breakfast on Closing Day are included in the program fee, with the exception of dinner on Night 3 during Church Group Free Time. Breakfast and dinner are prepared by the campus food service and served in campus dining facilities. Each day s lunch will be prepared picnic-style on the mission site. FOOD ALLERGIES? Please alert us to special dietary needs (1) in the Special Attention box on our registration website by May 1 or (2) by calling the national office at least 2 weeks before your session. 5

7 PROGRAM Camp Schedule Opening Day 2:00-5 p.m. Check-In 5:00-6:30 Dinner 7:00 Opening Celebration 8:00 Opening Night Bible Study 9:15 Vespers 10:00 Church Group Devotions 11:30 Lights out Day 1 7:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15 Mission Projects/Lunch 2:30 p.m. Free Time (camp store open) 5:00 Dinner 6:30 Outdoor Rec Party 9:00 Worship 10:00 Church Group Devotion 11:00 In Rooms 11:30 Lights out Day 2 7:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15 Mission Projects/Lunch 2:30 p.m. Free Time (camp store open) 5:00 Dinner 7:00 Worship 9:00 Dance 10:00 Church Group Devotions 11:00 In Rooms 11:30 Lights out Day 3 7:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15 Mission Projects/Lunch 2:30 p.m. Church Group Free Night 9:00 Worship 10:00 Church Group Devotions 11:00 In Rooms 11:30 Lights out Day 4 7:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15 Mission Projects/Lunch 2:30 p.m. Free Time 5:00 Dinner 7:00 Worship 8:15 Church Group Devotions 10:00 Variety Show 11:00 In Rooms 11:30 Lights out Closing Day 8:00 a.m. Breakfast & Morning Devotion 9:00 Closing Bible Study 10:00 Closing Celebration 11:00 Depart For a detailed explanation of each programming event, click here. Mission Offering Campers will learn about global needs and are given the opportunity to support Christian ministries working to meet those needs. The camp offering is collected in the final night of Worship. Please help your students plan ahead for this as you prepare to come to camp. 6

8 Mission Projects Each Bible Study Group will be assigned to a mission project for the week. Mission Projects vary by location and week and may include painting, scraping, cleaning the homes and yards of senior citizens; projects with local service agencies like community food banks or Habitat for Humanity; or providing educational and recreational programs to disadvantaged children. The Bible Study Leader will oversee and direct each mission project. Group Leaders and chaperones will be assigned to a Bible Study Group for missions time and will provide oversight, discipline, and monitor safety in coordination with the Bible Study Leader. Closed-toe shoes and shirts with sleeves (no tank tops) are required for Mission Sites. Be sure that students bring clothes and shoes that can get dirty on site. Many sites call for paint and cleaning materials that could soil or damage clothing and shoes. All adults will sign up for a project and be expected to help supervise at their mission site. This is crucial because of our insurance demands. Adults will go to the same site with a Bible Study group each day so that relationships can be formed. This supervision may be as simple as helping pass out water to campers or as careful as making sure the campers are being safe with the paint, tools, ladders, etc. There will always be a PASSPORTmissions staffer directing the project, but she or he will be counting on the adults to be extra eyes, ears, and examples. PASSPORT s trained, hired staffers are in charge at the site and know the overall plan. They cannot, however, watch every camper for safety and supervise without the help of your adults. Please help your adults know their role before camp. The focus for chaperones will always be maintaining safety and helping the Bible Study Leader manage the site, not on completing hands-on mission work. If an emergency arises so that one adult will miss a day at their site (i.e. a camper gets sick), the adult must get word to the Mission Project Coordinator at camp before the group leaves the campus. Your church vehicle will be needed to transport students to Mission sites. See page 9. Camp Theme: ENOUGH THEME VERSE: [Jesus] said to me, My grace is enough for you, because power is made perfect in weakness. 2 Corinthians 12:9a (CEB) DAILY THEMES Day 1: God is Enough. Day 2: I am Enough. Day 3: There is Enough. Day 4: Enough Already. Parties Night 1 Messy Rec Party Ain t No Mountain High Enough! This is an outdoor event (weather permitting). All campers must wear closed-toe shoes and clothes that can get dirty. They can bring a red, blue, or green t-shirt to match their Bible Study group. Be aware that clothes will get wet and dirty, and unless laundered, will likely be unusable for the remainder of the week. You may wish to bring plastic bags or seat coverings for transportation of students back to campus. Night 2 Christmas Dance Party Jingle all the way down to the jolliest holiday party of the summer! Wear your favorite holiday costume to celebrate Christmas in July. Channel your favorite Christmas movie character, decoration, movie character, and more. Come ready to dance, celebrate, and play your favorite Christmas games to get you in the spirit. Youth groups are strongly encouraged to plan their costumes prior to camp! There will be a prize for the most creative group. Night 3 Church Group Free Time Free time is from 2:30 to 9:00 p.m. Dinner will be on your own. Plan to be back on campus for worship at 9:00 p.m. Students participating in Worship should be back for rehearsal at 8:30 p.m. Night 4 Variety Show The votes are counted, the lights are shining bright, and the globes are ready to be awarded. Bring your skits, songs, and any other acts to share as campers cheer you on and enjoy the variety of our gifts and talents. Group leaders will sign up acts for a screening. Acts are chosen on variety, appropriateness, creativity, group representation, and time constraints. Screenings must include clothes to be worn. The act they present in the Variety Show must be the same as the act screened. Space is limited. Priority is given to group acts. 7

9 PREPARING ADULTS CHAPERONES, GROUP LEADERS, AND NON-CAMPERS WHO IS THE GROUP LEADER? The Group Leader is the lead Chaperone, responsible for the camp registration and participants. Youth eligible for PASSPORTmissions must have completed grades 6 through 12 at the time of camp. Group Leader Checklist A container to store collected cell phones and devices A backpack or duffel bag Pens and pencils for your group Notecards for Church Group Devotions Portable First Aid kit for minor injuries A supply of medication for headaches or (motion) sickness Insect repellant and sunscreen Cooler(s). There are no refrigerators in the rooms. Snacks and bottled water Fans for stuffy dorm rooms or white noise Trash bags - for general group use and individual rooms or covering seats Laundry detergent and quarters for coinoperated laundry machines Paper towels, tissues, and Lysol Do Not Bring Firecrackers, bad attitudes, shaving cream for a purpose other than its intended use, water balloons, tobacco products, illegal drugs, alcohol, firearms all the usual no-nos. Churches will be held responsible for property damage and/or cleanup costs incurred. Students may not bring clothing, hats, flags, posters, or other room decorations that are seen as divisive, inflammatory, or offensive. WHO IS A CHAPERONE? Chaperones must be at least 20 years old at camp and be one year past their high school graduation. All Chaperones driving vehicles at camp must be at least 21 years old. HOW MANY CHAPERONES DO I NEED? The Chaperone to Camper ratio in each group must be at least 1 Chaperone per 6 Campers of the same gender. For example, if you bring 8 female and 3 male Campers, you must bring 2 female Chaperones and 1 male Chaperone. WHAT IF MY PASTOR WANTS TO VISIT FOR A DAY? Pastors are more than welcome to come, but these requests must be made by to reg@passportcamps.org or by calling by April 1. Guests must be registered with the group even if they are not participating in camp programming. WHAT IF WE NEED TO BRING A BABY OR SMALL CHILD? Request permission to bring small children via to reg@passportcamps.org or call us at by April 1. A camp coordinator will discuss the specific guidelines, waivers, expectations, and any additional fees with the Group Leader. Fees for non-participating family members are $150 with meals, $225 without meals. 8

10 What Do Chaperones Need to Know Now? CHAPERONES SHOULD KNOW ABOUT SAFE HARBOR. Passport requires a background check be completed for every adult attending camp. A Chaperone Screening Certificate (in the Addenda) requires a list of every adult accompanying your group with a checked box indicating a completed background check. Any official statewide background check that you have conducted within the past three years is acceptable. A ministerial staff member of your church must sign the certificate to be presented when your group arrives at camp for Check-In. Passport Inc. s Rooming Policy regarding Adult/Minor Rooming requires that an adult cannot sleep in the same room alone with a minor unless that adult is the parent or legal guardian of the minor. In lodging where there are multiple beds, we will arrange for at least two adults who are not married or related to stay with multiple minors as space allows. This may occasionally necessitate placing more than one group in an apartment or dorm suite. If there are separate bedrooms, an adult will be given their own room or may share with another adult. In the event that your group s policy is stricter than this, Passport, Inc. will follow your policy to the best of our ability. Special rooming requests may require additional payment based on single room costs from our host facilities. You may your request to us at reg@passportcamps.org. It is the Group Leader s responsibility to make specific rooming issues known to Passport in writing prior to the Final Payment Date so that we can adequately plan. CHAPERONES SHOULD HELP YOUTH HONOR DIGITAL SABBATH. As a part of Digital Sabbath, we ask your campers to turn their cell phones and other devices over to the group leader before the Opening Night of camp. Devices will be returned Friday morning. Some group leaders may allow limited GROUP windows to call home which is up to you. Our belief is that they will be surprised at how much they love being disconnected. Please help us in enforcing this rule, as it will enrich the camp experience. Please talk openly about this Digital Sabbath with your parents, as sometimes the parents want that daily connectedness to their students. Chaperones will be posting photos; if there is any emergency, the parents will be quickly notified and able to speak to their students. Ask them to join the Digital Sabbath, praying for their student every time they think to text or call them during the week. CHAPERONES SHOULD HELP YOUTH RESPECT THE DRESS GUIDELINES. Campers and adults should dress modestly and appropriately, according to their size and developmental stage, the entire week of camp on and off campus. Please consider these guidelines, as it is the group leaders who will monitor their group's clothing: Modest shorts, shirts, & swimsuits Properly fitting clothes Avoid low-riding, short and/or revealing clothes. No clothing with inappropriate language/advertising. Clothing should not stereotype or make fun of any person or culture. Shirts with sleeves & closed-toe tennis shoes are required for Mission Project time. Bring some clothes that can get dirty at Rec Party and for various games or activities. CHAPERONE OR GROUP LEADER WILL NEED TO DRIVE CHURCH VEHICLE TO MISSION SITES. Church vehicles are needed for transporting the youth from campus to their mission projects. If you are flying, taking the train, or chartering a bus, you must have transportation at camp. For those of you chartering a bus, those buses will take groups to mission projects. Be sure to set up those times with your charter service. In addition to transporting youth, you will be carrying supplies in your vehicles, possibly including ladders. You may wish to bring supplies to protect your seats in the case of students getting dirty on mission sites. 9

11 FORMS, HANDOUTS, AND LINKS Medical Release Form Passport has moved our Medical and Photo Release Forms to a secure online platform. We hope that this will streamline the process and be easier for all parties involved. STEPS FOR GROUP LEADERS: 1. On March 2, you will receive an from reg@passportcamps.org listing the unique URL for your church. Note: this link will be specific to your youth or kids program registrations. 2. Send the URL to your chaperones and camper parents/guardians, or have everyone fill it out at an informational meeting. Ask parents to bring their Medical Insurance information and doctor s address so they can complete the form. 3. Participants will receive an electronic copy of their waiver and copies of each signed document will be sent to the address of the Group Leader on file. Watch for s to come in from Passport with a link to each person s Release Form, their name will be in the subject line. If you need to change or update the Group Leader on your account, click here. 4. Links expire within 3 days, so click the link and download the form for your records. 5. Keep track of who on your roster has completed their form using these s. We recommend moving forms to a dedicated folder you can easily return to later. 6. If your church has a separate Medical Release Form, there s no need to print and bring this form to camp or MissionBASE. If your church does not have a form, then print and bring a copy of this form with you for your records. Note: When printing forms, they are 4 pages long, but text is very large. We recommend printing 4-to-a-page, since these are still legible and use much less paper. 7. If anyone in your group arrives at camp without a completed Medical Release Form, they will not be allowed to participate in camp activities until a completed Medical Release Form is submitted online. Helpful Handouts Download the following forms here: Camp Planning Meeting Parent Essentials Map of Campus To find the Camp Office for Check-In Church Group Devotions Available for download in April Forms to Bring to Check-In Camp Check-In Form Update as needed Chaperone Screening Certificate See Safe Harbor Policy on Page 9 Camper Medical Release One copy for your records Chaperone Medical Release One copy for your records Special Attention Form Update as needed 10

12 Links DIRECTIONS TO YOUR CAMPUS PROMOTIONAL MATERIAL CAMP STORE FREE DEVOTIONS CLOSING SLIDESHOW Averett University Directions store.passportcamps.org Link will be ed after your session Connect with Us on Social Media 11

13 CAMP PLANNING MEETING We recommend that you hold a camp-planning meeting at least two weeks prior to your departure date. Invitations Announce your meeting. Invite the following individuals: Campers and their Parents/Guardians Adult Chaperones Medical Release Forms Use this meeting to have parents fill out the Medical Release Form, or you can send out your Medical Release Form link ahead of time for parents to fill out prior to this meeting. In any case, be sure to remind parents (and chaperones) to fill one out. We recommend that you print a copy for each camper for your records at camp. Meeting Time Generally, a Camp Planning Meeting will last from minutes, depending on group size. Checklist Welcome/Introduction Camper Digital Sabbath Distribute Handouts Go over Campus Info Camp Rules, including Dress Code Show the Passport Theme Video Q & A Collect Forms Pray Thank everyone for attending and share your excitement about this summer s camp. Be sure to introduce the adult chaperones, encouraging campers and parents/guardians to thank them. In detail, go over the Digital Sabbath policy. Assure parents you are available if they need to get in touch with their student. Give the Parent Essentials to each camper family and adult chaperone. Go over the basic information on the page, offer tips from your own experience, and discuss Variety Show opportunities, Mission Offering emphasis, etc. Also, let parents know about dance costumes needed along with clothing for Worship, and clothes that can get messy/wet for Rec Party. Suggest that parents make 3 cash envelopes for their campers: mission offering, store, and travel meals. Review the following information: Campus Mailing Address Emergency Phone #s (including your own) Sheet sizes (although we encourage sleeping bags) Encourage parents/guardians to write notes for their campers and send them a day or two before your departure. Detail the camp rules emphasizing the dress code. Campers need to have appropriate length shorts, closed-toe shoes, and modest clothing. Consider showing the 2018 Passport theme video, available at our website, The video will build excitement among your campers! Refer to your Group Leader Packet many of the answers may be found here. If you cannot find an answer, feel free to contact us during the next workday. Be sure to give instructions about your departure and return. Collect all forms at this time, along with any balance of the camp fee from each family.

14 AT CAMP TOTALS Female Campers Female Chaperones Male Campers Male Chaperones TOTAL PASSPORT Camp Check-In Form Record At Camp Totals and Shirt Size Totals as well as camper and chaperone information before you arrive. To expedite your check-in, scan this document and it to your team up to a week ahead of your session. Bring your copy of the form as a back up. Note that we can only special order 3X and 4X shirts that are requested by April 30. T- shirt sizes are now listed on the Medical Release Form. Group Name Group Leader SHIRT SIZE TOTALS Adult Small Adult Medium Adult Large Adult XL Adult XXL 3X/4X (pre-ordered) TOTAL Camper Names Check if Special Needs Gender (M/F) Grade Completed Shirt Size Adult Chaperone Names Check if Special Needs Gender (M/F) Cell Phone # Shirt Size

15 Use this page only if you need room for more registrants. Additional Camper Names Check if Special Needs Gender (M/F) Grade Completed Shirt Size Additional Adult Chaperone Names Check if Special Needs Gender (M/F) Cell Phone # Shirt Size

16 CHAPERONE SCREENING CERTIFICATE Please list the name of each adult who will be coming to camp with your group (including staff, chaperones and visitors). You will need to conduct a statewide criminal background check (for the state in which the adult resides) for each person listed. Any official state background check that you have conducted within the past three years is acceptable. Please check the appropriate box to indicate that the background check has been conducted for each adult. A ministerial staff member of your church or parish must complete and sign the certification statement at the bottom of this page. Bring the completed form with you to camp Check-In. Thank you for making the effort to protect the well being of all our campers, as well as your own children and adults! Adult s Name Check if Visiting Camp Gender (M/F) Background Check Completed I certify that our church/parish, named below, has conducted a statewide criminal background check for each person listed above, and we affirm him or her as an adult chaperone for our camp group. I further certify that I am a staff member of the church/parish named below and, thereby, an official representative of the church/parish. Ministerial Staff Member s Signature Date Church/Parish Name Church/Parish Phone Number Church/Parish Address, City, State, ZIP

17 SPECIAL ATTENTION FORM In an effort to help the Passport staff be as prepared as possible for ministry, please list any of your campers special needs. This may include: family crisis situations, physical limitations (mobility, sight, or hearing differences), unusual allergic reactions (food, bee sting), English as a second language, learning or behavioral differences, emotional or spiritual struggles, etc. This information will be handled carefully as a matter of prayer and assistance to our staff during the week and will not go beyond the bounds of the Passport staff. Passport reserves the right to ask that an adult from your group assist your camper during Bible Study if we consider close individual attention in the camper s best interest. Camper Name: Church Name Group Leader Name: Special Need: Passport Camp Office use only. Bible Study Leader assignment: SPECIAL ATTENTION FORM In an effort to help the Passport staff be as prepared as possible for ministry, please list any of your campers special needs. This may include: family crisis situations, physical limitations (mobility, sight, or hearing differences), unusual allergic reactions (food, bee sting), English as a second language, learning or behavioral differences, emotional or spiritual struggles, etc. This information will be handled carefully as a matter of prayer and assistance to our staff during the week and will not go beyond the bounds of the Passport staff. Passport reserves the right to ask that an adult from your group assist your camper during Bible Study if we consider close individual attention in the camper s best interest. Camper Name: Church Name Group Leader Name: Special Need: Passport Camp Office use only. Bible Study Leader assignment:

18 Campus Map Camper Apartments Check-In Parking Fire Alarm Gathering Place Camp Check-In, Office, Store & Cafeteria Check-In Parking Worship Camper Dorms Camp Entrance

19 " Important)Places)Around)Averett)University) ) ) A."Averett"University" 420"West"Main"Street" Danville,"VA"24541" " B."First"Citizens"Bank" 685"W."Main"Street" Danville,"VA"24541" "(434)"791F6831" " C."Danville"Regional"Medical"Center" 142"S."Main"Street" Danville,"VA"24541" "(434)"799F2100" " D."Piedmont"Primecare" 130"Enterprise"Drive" Danville,"VA"24540" (434)"791F2273" ) ) E."Food"Lion" 607"W."Main"Street" Danville,"VA"24541" (434)"793F4346" " F."CVS"Pharmacy" 817"Main"Street" Danville,"VA"24541" (434)"793F0231" " G."Walmart" 515"Mount"Cross"Road" Danville,"VA"24540" (434)"799F6902

20 PASSPORTmissions PARENT ESSENTIALS Thank you for choosing to send your student to PASSPORTmissions. We spend our year planning a fun, safe, and life-changing week of interactive Bible Studies, Games, Worship, and Parties just for them. We take the job of shaping the faith of young people seriously, and the trust you have placed in PASSPORT is never taken for granted. CAMP SCHEDULE Opening Day 2:00-5:00 p.m. Check-In 5:00-6:30 Dinner 7:00 Opening Celebration 8:00 Opening Night Bible Study 9:15 Vespers 10:00 Church Group Devotions 11:30 Lights out Day 1 7:30-8:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15-2:30 Missions (lunch included) 2:30 Free Time (camp store open) 5:00 Dinner 6:30 Outdoor Rec Party 9:00 Worship 10:00 Church Group Devotions 11:00 In Rooms 11:30 Lights out Day 2 7:30-8:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15-2:30 Missions (lunch included) 2:30 Free Time (camp store open) 5:00 Dinner 7:00 Worship 9:00 Dance 10:00 Church Group Devotions 11:00 In Rooms 11:30 Lights out Day 3 7:30-8:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15-2:30 Missions (lunch included) 2:30 Church Group Free Night 9:00 Worship 10:00 Church Group Devotions 11:00 In Rooms 11:30 Lights out Day 4 7:30-8:30 a.m. Breakfast 8:30 Morning Devotion 9:00 Morning Celebration 9:30-11:00 Bible Study 11:15-2:30 Missions (lunch included) 2:30 Free Time 5:00 Dinner 7:00 Worship 8:15 Church Group Devotions 10:00 Variety Show 11:00 In Rooms 11:30 Lights out Closing Day 8:00 a.m. Breakfast & Morning Devotion 9:00 Closing Bible Study 10:00 Closing Celebration 11:15 Depart 1

21 CAMP PROGRAM Mission Projects Each Bible Study Group will be assigned to a mission project every week. Mission Projects vary by location and week and may include painting, scraping, cleaning the homes and yards of senior citizens; projects with local service agencies like community food banks or Habitat for Humanity; or providing educational and recreational programs to disadvantaged children. The Bible Study Leader will oversee and direct each mission project. Group Leaders and chaperones will be assigned to a Bible Study Group for missions time and will provide oversight, discipline, and monitor safety in coordination with the Bible Study Leader. Closed-toe shoes and t-shirts with sleeves (no tank tops) are required for Mission Sites. Be sure that students bring clothes and shoes that can get dirty on site. Many sites call for paint and cleaning materials that could soil or damage clothing and shoes. Adult chaperones will sign up for a project and be expected to help supervise at their mission site. This is crucial because of our insurance demands. Adults will go to the same site with a Bible Study group each day so that relationships can be formed. This supervision may be as simple as helping pass out water to campers or as careful as making sure the campers are being safe with the paint, tools, ladders, etc. There will always be a PASSPORT staffer directing the project, but she or he will be counting on the adults to be extra eyes, ears, and examples. If an emergency arises so that one adult will miss a day at their site (i.e. a camper gets sick), the adult must get word to the Mission Project Coordinator at camp before the group leaves the campus. PASSPORT s trained, hired staffers are in charge at the site and know the overall plan. They cannot, however, watch every camper for safety and supervise without the help of your adults. The focus for chaperones will always be maintaining safety and helping the Bible Study Leader manage the site, not on completing hands-on mission work. Camp Theme: ENOUGH THEME VERSE: [Jesus] said to me, My grace is enough for you, because power is made perfect in weakness. 2 Corinthians 12:9a (CEB) DAILY THEMES Day 1: God is Enough. Day 2: I am Enough. Day 3: There is Enough. Day 4: Enough Already. Parties Night 1 Messy Rec Party Ain t No Mountain High Enough! This is an outdoor event (weather permitting). All campers must wear closed-toe shoes and clothes that can get dirty. They can bring a red, blue, or green t-shirt to match their Bible Study group. Be aware that clothes will get wet and dirty, and unless laundered, will likely be unusable for the remainder of the week. Night 2 Christmas Dance Party Jingle all the way down to the jolliest holiday party of the summer! Wear your favorite holiday costume to celebrate Christmas in July. Channel your favorite Christmas movie character, decoration, movie character, and more. Come ready to dance, celebrate, and play your favorite Christmas games to get you in the spirit. Youth groups are strongly encouraged to plan their costumes prior to camp! There will be a prize for the most creative group. Night 3 Church Group Free Time Free time is from 2:30 to 9:00 p.m. Dinner will be on your own. Night 4 Variety Show The votes are counted, the lights are shining bright, and the globes are ready to be awarded at PASSPORT s Golden Globe Awards. 2

22 IMPORTANT THINGS TO KNOW: Medical Release Form See your Group Leader for the online link to the Medical Release. Make sure you have your doctor s address and insurance information ready, if applicable. Food Allergies Please make sure you mark Food Allergies on your Medical Release Form, and that your group leader is aware of these allergies. Housing Air-conditioned room configurations and bed sizes vary (Twin XL or Full/Double sizes), so we recommend sleeping bags. Students may be asked to share a Full/Double bed. Groups may need to share an apartment or dorm suite. Bathrooms will either be shared by occupants of 2-5 bedrooms or community style bathrooms on halls of traditional dorms. Bring your own towels. 24-hour campus security. Fees: $50 lost key, $10 lost meal card, coin laundry, and vending Camp Mail Please mail early and include a return address. Mail that comes late will be marked Return to Sender, but ONLY with a visible return address. Camper Name, Church/Group Name PASSPORT at Averett University 420 West Main Street Danville, VA Camp Office Info NATIONAL OFFICE: Passport, Inc Sierra Drive Birmingham, AL passportcamps.org CAMP OFFICE: Opens June * *Please use this number for emergencies. All other communication with your group should be done through your church group leader. Cell Phones Taking up the Biblical idea of rest, we invite our campers to join us for a week of Digital Sabbath. Campers will not be permitted to have cell phones or electronic devices during camp. Your group leader can plan the best platform for daily updates about your church group at camp. Care Packages: Order by May 1 Pre-paid care packages are available for purchase online. Make sure to include your student s name, church, and date and location of their week of camp. We will make sure they feel the love from miles away, and you won t have to worry about it getting there in time. store.passportcamps.org Camp Store There will be a camp store selling t-shirts, mugs, hats, and stickers. The cost of camp items range from $5 $20. Proceeds go to support Passport ministries, a 501(c)3 non-profit, whose aim is to keep camp costs accessible to a broad range of economic incomes. Mission Offering Campers will learn about global needs and are given the opportunity to support Christian ministries working to meet those needs. The camp offering is collected in the final night of Worship. Please help your students plan ahead for this as you prepare to come to camp. About Passport, Inc. Founded in 1993, Passport, Inc. is a 501(c)(3) nonprofit ministry that produces creative, high quality Christian summer camps and mission trips for youth groups and children s groups across the country. We invite you to consider donating to Passport, and join us in making a transformational difference in the lives of those we serve. Learn more about why Passport matters at passportcamps.org/matters 3

23 Packing List Copy of PASSPORT s Medical Release Form or your church s form (for your records only) Clothes 6-7 T-shirts (Shirts with sleeves are required for Mission Projects. Bring a red, blue, or green t- shirt for Rec Party.) 6-7 pairs of shorts clothes for Worship (long pants, skirt, or dress) jacket/sweater closed-toe shoes (Closed-toe shoes are required for Rec Party and Mission Projects. Rec Party shoes may get dirty so bring extra.) costume for the themed Christmas Dance Toiletries soap (for sink and shower) shampoo/conditioner deodorant toothbrush and toothpaste other personal hygiene items Towels and Linens Sleeping bags are a good alternative to sheets. pillow washcloth and towels (for bathing and drying hands) Other items Bible (NAME AND CHURCH INSIDE!) pen/pencil alarm clock or watch (Phones will be taken up by Group Leaders as part of Digital Sabbath. See pg. 3 for more information.) sunscreen work gloves/hat bug repellant flashlight water bottle (a must!) money for the mission offering and camp store (optional) Do Not Bring Firecrackers, bad attitudes, shaving cream for a purpose other than its intended use, water balloons, tobacco products, illegal drugs, alcohol, firearms all the usual no-nos. Churches will be held responsible for property damage and/or cleanup costs incurred. Students may not bring clothing, hats, flags, posters, or other room decorations that are seen as divisive, inflammatory, or offensive. We ask that all electronics be switched off and put away while at camp. This is our Digital Sabbath rule designed to allow campers to focus on God, camp, relationships and themselves not games or music. Dress Guidelines Campers and adults should dress modestly and appropriately, according to their size and developmental stage, the entire week of camp on and off campus. Please consider these guidelines, as it is the group leaders who will monitor their group's clothing: Shirts with sleeves (no tank tops) & closed-toe tennis shoes are required for Mission Projects. Clothes that can get dirty at Rec Party and for various games or activity. Modest shorts, shirts, & swimsuits Properly fitting clothes Avoid low-riding, short and/or revealing clothes. No clothing with inappropriate language/advertising. Clothing should not stereotype or make fun of any person or culture. TIP: If packing something that must not get lost or left behind, please make sure there is a first and last name on it somewhere! If possible, city or church is helpful too. 4