2011 Summer Camp Packet

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1 2011 E-Camp Code: lutherhill Summer Camp Packet 3782 Lutherhill Rd. La Grange, TX tel fax We re so excited you have chosen to send your camper to experience Lutherhill this summer! This promises to be another wonderful summer full of laughing, learning and meeting new friends! This Summer Camp Packet is full of information to help you and your camper get ready for camp. Make sure you look it over so when summer comes your camper is prepared to join us. You ve registered, now what? Along with this Summer Camp Packet, you ve received a statement of your camper s fees and balance due. Please review this information for accuracy and let us know if changes need to be made. Balances are due by May 15 th. A $15 late fee per camper will be assessed on balances not paid by May 15 th. TABLE OF CONTENTS 1 Experience Lutherhill 2 Arrival & Departure Information Mandatory Forms & Health Matters What to pack and What s not allowed 3 Directions & Map Hillside Store Money 4 Mail Call & Lutherhill Online Avoiding Homesickness 5-9 Mandatory Camper Forms Love wins. In 1 John 4:16 we hear- And so we know and rely on the love God has for us. God is love. Whoever lives in love lives in God, and God in him. When love is present God is present. In our actions everyday as Christians we are called to say love wins. Reaching out and welcoming the new kid in class = love wins. A smile in a hallway to a stranger = love wins. Volunteering = love wins. Being there for someone in need = love wins. In the cross everyday we are reminded of Jesus death, and his resurrection, the empty tomb = love wins. The message of love wins encompasses how we are to live our lives in good and bad times. This summer at Lutherhill, we will learn what it means to us that love wins by participating in bible studies, spending time in community and playing in God s creation. How our faith, our relationships, and our lives are affected by God s love. Love wins. Lutherhill...a place for all people of every generation to experience the love of Christ, in unique settings and new ways. 1

2 Arrival & Departure Information Arrival: Sunday, 3:00 p.m. - 5:00 p.m. When you arrive at camp you will be greeted by our staff at the Carby Chapel Center. They will make sure that you and your camper start having fun the second you get out of the car! Registration: Arrive Sunday between 3:00 p.m. and 5:00 p.m. Don t forget the mandatory Camper Forms (see below). Family Camp-we encourage families to arrive for registration on Sunday. In our experience, when families go through orientation together they have a stronger bond with the camp community and a more satisfying experience. End of Camp Lutherhill Live and closing worship are open to parents. Lutherhill Live is a talent show performed by campers. Mandatory Forms & Health Matters Mandatory Camper Forms The following forms are found on pages 5-9 and must be completed and signed by the camper s parent or guardian (if camper is a minor) and brought with the camper the day of registration. Camper Health History Form Transportation & Release Form We discourage parents from taking campers away from camp programs during the week. Campers miss fun activities and their absence affects the quality of camp for them, their friends, and cabin mates. All visitors MUST check-in at the camp office. What to Pack Here s a list of what most campers bring to camp: Bible Pillow Camper Health History Sleeping Bag Form T-shirts*, shorts*, socks... Transportation & Hat Release Form Sunscreen You can t stay without these! Swim Suit* *Swimwear and clothing is to Towels-1 bath and 1 beach be modest and appropriate for Toiletries camp. We do not allow string Insect Repellent bikinis or midriff shirts. Flashlight Closed-toe Walking Shoes(2 pair) Parents can begin to arrive at 1:30 p.m. on Friday afternoon. Lutherhill Live 1:30 p.m. Closing worship 2:30 p.m. Camp dismissal 3:00 p.m. (Alpha campers will begin their closing worship at 1:30 p.m. on Wednesday. Alpha s do not have a Lutherhill Live performance.) This summer Lutherhill will be tithing the offering collected at the end of each week to the ELCA Malaria Effort. Every 45 seconds a child dies from malaria. Malaria is preventable and treatable. A healthier future is possible. Campers are dismissed after worship, but please make sure to sign your camper out with their counselor. In the event that Lutherhill would need to close camp earlier than scheduled, we will use the contact information provided by you, on the Registration Form to communicate with you. Health Matters at Camp We have a trained Health Care Manager onsite 24 hours a day to take care of any medical needs your child may have. All medications will be turned into our Health Care Manager at registration. Please leave all medication in its original container and put it in a zip-lock bag with your camper s name on it. The Health Care Manager will distribute medication when needed, per your instructions, to your camper. We have a fully stocked Health Center with routine over-the-counter medications. Should your camper need to visit a doctor s office or hospital while attending camp, we will make sure they receive the proper treatment and notify you immediately. Any co-payments incurred during their stay will be billed to you. Nice to Have Light Weight Jacket Hillside Store Money Offering for closing worhip Rain Gear Camera Stationary and stamps Sunglasses Not Allowed Cell Phones Portable Gaming Devices ipods/mp3 players -basically anything electronic Candy and other snacks Knives or other weapons Pets Personal sports equipment Tobacco, drugs, or alcohol If your camper does bring any of these items, they will be collected by their counselor and given back at the end of the week. 2

3 Directions & Map From Houston: I-10 Start I-10 West to Columbus Exit Highway 71 West to La Grange Exit US 77 North Right FM 2145 to Lutherhill US 290 Start US 290 West to Ledbetter Left FM 1291 to Waldeck Right FM 2145 to Lutherhill From Austin: Highway 71 Start Highway 71 East to La Grange Exit US 77 North Right FM 2145 to Lutherhill US 290 Start US 290 East to Giddings Right US 77 South Left FM 2145 to Lutherhill (Physical Address) 3782 Lutherhill Road La Grange, Texas Hillside Store Hillside Store - Your camper will be able to shop at our Hillside Camp Store during the week. We have a variety of souvenirs starting at $5 (T-shirts start at $12). Money can be put on account prior to arrival or can be collected at registration. Campers are not allowed to keep cash in their cabins. Any remainder of the account balance will be returned at the end of the week. Parents, you will have an opportunity to visit the Hillside Store after picking up your camper at the end of their stay. 3

4 Mail Call & Lutherhill Online (E-Camp) You can keep in touch with your camper in three different ways: 1. You can bring mail with you to registration and mark what day you want it delivered to your camper. 2. You can send mail during the week to: Camper Name Lutherhill P.O. Box 99 La Grange, TX You can send s to your camper and view pictures of what is going on while they are at camp by visiting our website at and clicking on the ecamp icon. We will print s Monday through Friday at 10 a.m. and the campers will receive the message at lunch that day. Campers do not have access to computers, thus cannot reply via . Join Us Join our online camp community. Share photos, send s and more! -Use credits to send and add other fun features. -Give credits to family & friends, too. - s are printed and delivered daily at mail call. Package 1 View Photos Only FREE HOW TO REGISTER: 1. Go to: 2. You may login using your address and password from previous years. -OR- Create an account under New User: Create an Account. A one time use camp code is necessary for security. Our 2011 camp code: lutherhill Follow the instructions online to complete. A credit card is required for purchases, packages, and gift items. Package credits $7.95 -Create personal photo albums. -Share photos with family & friends by inviting them to join ecamp. -Purchase photo prints and gift items. Package credits $10.95 Best Value Avoiding Homesickness Helpful tips for preparing your child, and you, for a week at camp! Before registering Have your child help you decide which camp they should go to (guide them to choose the week that best suits them!). If they are given the choice, they will take ownership of it. Before camp Talk to your child about things that will happen at camp get them excited about activities they will get to do! A camp day schedule can be found on our website, go over a typical day at camp with your child. This helps them form realistic expectations. Arrange a play date for kids that will be at camp together from your church/neighborhood. It is important to fill out the health form completely, including any behavioral issues that would help the camp better assist your child (e.g. ADD, ADHD, autism, bed wetting, bi-polar, etc.) Free registration with no package is available, however this does not include credits. For Technical Assistance please visit Let your child help you pack, or let them pack themselves. This way they know what they re packing, and you can talk about what kinds of things they will experience. Talk to your child about letter writing and practice writing! During Camp Check our website for pictures from every day at camp! Write your child mail or s during their stay at camp. After Camp Congratulate them on a job well done! Talk to them about what they experienced! You ll hear about the pond and the blob, but ask them about Bible study as well! You can look through the pictures on the website together to spark more conversations about their time at camp. Things NOT to do: Allow them to have a cell phone while at camp. Tell them they can call home whenever they feel sad, sick, or want to go home. Tell them that you will pick them up if they are homesick. (Contrary to popular belief, this actually makes things worse for your camper.) If your child needs to go home for any reason, our staff will partner with you in making this decision. Alter medications during their stay at camp. (This often confuses the child and they don t feel the same on different medication or a lack of medication.) Find more helpful hints at 4

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9 Cabin # (To be completed by LH staff) Transportation & Release Form Camper s Name: Permission to Transport Date Leaving Camp: I, hereby give Lutherhill Ministries permission to Parent/Guardian transport Camper Release My child will be picked up from camp by: Camper Lutherhill Ministries programs. while he/she is involved in We do not expect to transport campers attending the Alpha, Youngn, Yearling, Confirmation, or Adventurer programs. However, this form must be signed by parent/guardian should Lutherhill need to transport them in cases of emergency. Their Mother / Father (circle): Please Print Name(s) -OR- The Following Person(s): Please Print Name(s) Relationship Permission to Treat & Photo Release My child has permission to take part in all camp activities, and I will not hold Lutherhill Ministries or its staff responsible for accidents, claims and damages arising therefrom. I authorize Lutherhill to take such action as deemed necessary for the care, welfare and health of my child including the giving of consent for medical treatment. I also give Lutherhill permission to use any photograph/video of my child taken at camp in future promotional materials, including the Lutherhill website. Authorized Signature I have read and/or completed the above statements regarding Permission to Transport; Camper Release; and Permission to Treat & Photo Release authorizations of my child. I agree to above stated terms and conditions. Signature of Parent/Guardian Date DAY OF PICK-UP Signature of person picking up camper: Date: FOR CAMP USE ONLY 9

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