PASSPORTkids GROUP LEADER PACKET. Eagle Eyrie Conference Center Lynchburg, VA

Transcription

1 PASSPORTkids GROUP LEADER PACKET Eagle Eyrie Conference Center Lynchburg, VA 2019

2 PASSPORTkids GROUP LEADER PACKET Table of Contents GENERAL INFORMATION.. Page 2 BEFORE CAMP... Page 3 Online Changes Final Payment Registration Questions GETTING TO CAMP. Page 4 Finding Check-In What to Bring to Check-In What to Get at Check-In Housing Phone and Internet Access Camp Snail Mail Camp Food PROGRAM...Page 6 Camp Schedule Mission Offering Camp Theme Parties Camper s Choice Free Time PREPARING ADULTS... Page 8 Chaperones, Group Leaders, and Non-Campers Group Leader Checklist What Chaperones Need to Know Now Safe Harbor Policy Dress Guidelines FORMS, HANDOUTS, AND LINKS... Page 11 1

3 GENERAL INFORMATION PRE-CAMP CONTACT Tasha Gibson Monday-Friday, 8:00-5:00 CDT Passport, Inc Sierra Drive, Birmingham, AL, X-4X Shirt Orders Due Wednesday, May 1 Final Payment Due May 1 for sessions beginning June June 1 for sessions beginning July Special Requests Due Housing or Dietary Needs are due two weeks before Camp Change Registration #s Promo Art/Leader Information AT CAMP CONTACT Camp Office opens June 6, kids@passportcamps.org Important Times Check-In Opening Celebration Room Checkout Camp Ends 12:00-2:00 p.m. EDT 3:00 p.m. EDT 7:45 a.m. EDT 11:30 a.m. EDT Bring to Check-In Completed Check-In Form Medical Release Form (only one copy for your records) Chaperone Screening Certificates Camper Mail Camper Name, Church/Group Name PASSPORTkids at Eagle Eyrie Conference Center 1 Eagle Eyrie Drive Lynchburg, VA Housing Groups stay in lodges of varying size and bed configuration. Your full group will stay in one lodge (or lodges) together. Because beds are different sizes, we recommend sleeping bags. Bring your own bed linens (or sleeping bag), pillow, and towels. Each lodge has a living area and kitchenette with refrigerator. Groups will likely need to share a lodge. 2

4 BEFORE CAMP REGISTRATION Make Registration Changes Before Final Payment Make Final Payment by check* CLEARLY INDICATE: Request 3X or 4X T-shirts on or before May 1 Modify your registrant numbers Update any group or individual information Pre-order optional items as available View an updated account statement Note special requests that require advance notice Church Name, City, State, Camp Location/Session MAIL TO: Passport, 3421 Sierra Drive, Birmingham, AL FINAL PAYMENT DUE: ONLINE PAYMENTS:* May 1 for camps in June and June 1 for camps in July. You may choose to pay your balance via credit card or e-check online; however, an online processing fee will be assessed for these payments. If your balance is not paid within 15 days of final payment due date, the system will automatically charge your payment method on file, if applicable, including the additional processing fee. YOUR FULL BALANCE IS DUE BEFORE YOU GO TO CAMP. If there is a balance at camp (e.g., for late additions) it is due within 7 days of the invoice receipt. Payment must be sent to the Passport national office and will not be accepted at camp. Common Registration Questions CAN I CHANGE MY NUMBERS? You are able to add to your current registration online before the final payment date, with space permitting. All drops after February 1 but prior to the final payment due date result in the forfeiture of those deposits. All drops after the final payment date will result in forfeiture of those deposits and incur an additional $100 late drop fee for each drop. Please note that once registration changes are made by a Group Leader online, it may take 2-5 business days for subsequent financial adjustments to appear in the registration system. ARE CAMP SCHOLARSHIPS AVAILABLE? At Passport Camps, we believe that every student should have the opportunity to attend summer camp regardless of their financial abilities. The goal of the Camp Scholarship Program is to partner with churches to assist students in their congregation who demonstrate significant financial need and make camp a reality for them. The application is open from January 1st to April 5th. Any applications received after the deadline will be considered with any funds remaining. For more information and to fill out an application, visit I NEED TO MAKE CHANGES AFTER FINAL PAYMENT: Call us I NEED TO ADD CAMPERS AFTER FINAL PAYMENT: Call for availability. I HAVE QUESTIONS ABOUT MY REFUNDS: View our registration policy 3

5 GETTING TO CAMP CHECK-IN Check-In is from 12:00-2:00 p.m. HOW DO I FIND PASSPORT? Look for our flags and staff to welcome you. The Check-In location will be indicated on the campus map. WHO CHECKS MY GROUP IN? The Group Leader and one other adult will come into the Camp Office while our staff hang out with your campers outside. OH NO, WE HIT TRAFFIC AND ARE GOING TO BE LATE! Please call the camp office during Check-In hours and let them know when to expect you and the total number of males and females, campers and adults, and t-shirt sizes. We will be ready for you. Late groups may be asked to wait until the end of Opening Celebration to Check-In. Bring the following: Camp Check-In Form Chaperone Screening Certificate Anticipated Rooming List Bible Study placement requests: To help everyone have the best positive group experiences, we request that Group Leaders avoid placing couples or friend-groups in the same Bible study. You can simply avoid giving them the same Bible study stamp in their passport, or let us know at Check-In if we can help you place these special attention situations in a thoughtful way. Bible Study Assistant Volunteer names For groups bringing more than 10 campers Variety Show Participants for your group Participants will be assigned a screening time during Check-In. You will receive the following: Room Keys Lost key fee is $50 Passports Camp guidebook, meal ticket, campus ID Printed Instructions Complimentary Passport Lanyards and/or purchased Passport booklet holders Theme T-shirts 4

6 MOVING IN Housing PRE-PLAN ROOM ASSIGNMENTS Review our Safe Harbor Policy and plan rooming before arrival. You will find the policy on page 9 of this packet. BE FLEXIBLE Initial housing assignments are made five days before you arrive at camp, but adjustments must sometimes be made. CHECK YOUR ROOMS Do a quick visual check of each room. Notify the Assistant Director of any problems during the first Adult Meeting. On checkout day campus personnel inspect each room for damage and collect payments for damages and lost keys before your group departs. Phone and Internet Access ADULT CHAPERONES Limited wireless Internet is available on campus. Adults are permitted to have cell phones and other electronic devices. However, we ask that you use them with discretion. Celebrations and Worship services may not be recorded or streamed live. STUDENTS Campers are not permitted to have cell phones or other devices at Passport. Help your students disconnect from the distractions and connect with each other and God. As a part of your campers Digital Sabbath, ask your campers to turn their electronic devices and/or cell phones over to you before the Opening Night of camp. You will return them on the last morning. NOTE: If staffers see a student with devices during the week, they will be collected and given to the Group Leader. Please help us enforce this rule, as it will enrich the camp experience. Some group leaders will give phones to their campers for a brief parent check-in a couple of times during the session. We trust our group leaders to make decisions about what is best for the needs of their campers and their families. However, Passport prefers for every group to maintain a full digital sabbath for the week so we ask our group leaders to use discretion for these check-in moments. Camp Snail Mail MAIL EARLY AND INCLUDE YOUR RETURN ADDRESS Camper mail is distributed daily at the address on the General Information page. Late mail is marked Return to Sender, but ONLY with a visible return address. Camp Food WHAT MEALS ARE COVERED? All meals from dinner on Opening Day through breakfast on Closing Day are included in the program fee. FOOD ALLERGIES? Please alert us to special dietary needs in the Special Attention box on our registration website by May 1 or by calling the national office at least 2 weeks before your session. 5

7 PROGRAM Camp Schedule Day 1 (Opening Day) 12-2 p.m. Camp Check-In 2:00 Camper Free Time 3:00 Opening Celebration 4:00 Bible Study Groups Adult Meeting & Devotion 5:00 O Dinner 6:30 Worship & Response 8:00 Rec Party 9:00 Return to Lodging: Showers, Bedtime Devotions (led by chaperones) 10:00 Bedtime/Lights Out DAY 2 7:45 a.m. Breakfast 8:30 Devotion Zone 9:00 Morning Celebration 9:30 Bible Study Adult Meeting & Devotion 10:45 O Camper s Choice 12:00 O Lunch 12:15 Store open (30 minutes only) 12:45 Rest Time Sixth Sense (6 th graders only) 1:45 O Camper s Choice 3:00 O Free Time (with options) 3:15 Variety Show Screenings 5:00 Dinner 6:00 Worship Preparation 6:30 Worship & Response 8:00 Night Market 9:00 Return to Lodging, Devotion 10:00 Bedtime/Lights Out DAY 3 7:45 a.m. Breakfast 8:30 Devotion Zone 9:00 Morning Celebration 9:30 Bible Study Adult Meeting & Devotion 10:45 O Camper s Choice 12:00 O Lunch 12:15 Store open (30 minutes only) 12:45 Rest Time Sixth Sense (6 th graders only) 1:45 O Camper s Choice 3:00 O Free Time (with options) 5:00 Dinner 6:00 Worship Preparation 6:30 Worship & Response 8:00 Variety Show 9:00 Return to Lodging, Devotion 10:00 Bedtime/Lights Out DAY 4 (Closing Day) 7:45 a.m. Breakfast 8:30 Devotion Zone 9:00 Morning Celebration 9:30 Camper Bible Study Adult Evaluation 10:30 Closing Worship 11:30 Departure For a detailed explanation of each programming event, Mission Offering Passport campers always learn about a need around the world and are given the opportunity to support Christians working to meet that need, living as the hands and feet of Jesus. The camp offering for missions will be collected in Night 3 Worship. 6

8 Camp Theme: FEARLESS THEME VERSE: Stay awake, stand firm in your faith, be brave, be strong. Everything should be done in love. 1 Corinthians 16:13-14 (Common English Bible) DAILY THEMES Day 1: Stay Awake Day 2: Stand Firm Day 3: Be Brave Day 4: Love Always Parties Night 1 - Rec Party: Superheroes Training Camp What s your superpower? Join us and discover yours as we make our way through this year s Rec Party Superhero Training Camp. Even superheroes need to train, practice, and prepare to become Fearless Savers of the world! At Passport s Superheroes Training Camp Rec Party, campers (excuse me, Superheroes) will train together to prepare for their important mission. Get ready to use your strength, your speed, and your brain to become the ultimate superhero! Pack your most comfortable clothes including a t-shirt to match your Bible study (Red or Green) and some closed toed shoes (required). Mask and cap are optional, but we can all show our Super Spirit! Night 2 - Night Market Night Market is a simulated nighttime bazaar based on the country/culture we re studying at camp. The staff introduces roles that represent the breadth and diversity of the culture. Campers will try on exotic clothing, taste local cuisine, play games, barter for goods, and engage in a Scavenger Hunt to get a deeper understanding of the people group of study. It provides context and missional understanding for our global mission offering each summer. Night 3 - Variety Show Super! Awesome! Amazing! Add your voice to this year s Variety Show, the 2019 Supers Awards Show. Even superheroes deserve some recognition, right? Join us for the 2019 Super Awards as we celebrate superheroes and enjoy the talents of some superhero campers along the way! Sign up your church group s act for the Show Screening. At the Variety Show Screening, acts must perform their act in the clothes they will wear during the Show. Space is limited due to the camp schedule. Group acts will be given first priority. Dress in your favorite superhero costume and cheer on your friends. To allow as many acts as possible there is a 2 minute limitation on all acts. Please help your campers come prepared for where they will cut any songs to stick to this time limit. Camper s Choice At Check-In, campers will sign up for elective activities that will occur in the morning and afternoon of Days 2 & 3 (three opportunities two on Day 2 and one on Day 3). Activities are divided by Bible Study group colors (Green: 3 rd and 4 th graders and Red: 5 th and 6 th graders). They choose a different activity every day. Activities include such things as basketball, soccer, dance, crafts, video crew, indoor games, worship arts, and more. In addition, every camper will participate in a mission education rotation led by Passport staffers on Day 3. Free Time Following afternoon rotations on Days 2 and 3, your group will have some Free Time to spend together and do your own thing. You may want to hang out together as a whole group or organize your campers into smaller groups to enjoy some of the options available during Free Time. Please note that campers must be escorted to and from all Free Time activities. You and your adult chaperones are responsible for campers that do not attend Passportled activities. Here are a few of the things you might choose to do during Free Time: PASSPORTkids Store T-shirts and other fun and useful items to enjoy and share. Cash, checks, and credit cards are accepted. QuickCrafts simple and brief crafts, such as Bandanarama wristlets. Outdoor Fun a scheduled activity each day (e.g., four square). Variety Show Screening only on Day 2 of camp. Kickball Tournament - New this year is a Kickball tournament that will take place during Free Time on Day 3. Many groups like to use this time to relax, shower, and dress for the evening. 7

9 PREPARING ADULTS GROUP LEADERS, CHAPERONES, AND NON-CAMPERS WHO IS THE GROUP LEADER? The Group Leader is the lead chaperone responsible for the camp registration and participants. Children eligible for PASSPORTkids must have completed grades 3 through 6 at the time of camp. Group Leader Checklist A container to store collected cell phones A backpack or duffel bag Pens and pencils for your group Portable First Aid kit for minor injuries Insect repellant and sunscreen Snacks and bottled water (you may want to bring a cooler) Fans for stuffy dorm rooms or white noise Trash bags - for general group use, individual rooms and wet clothes Paper towels, tissues, and Lysol A copy of each participant s medical release form Do Not Bring Firecrackers, extra shaving cream, water balloons, tobacco products, vapes, illegal drugs, alcohol, firearms all the usual no-nos. Churches will be held responsible for property damage and/or cleanup costs incurred. Students may not bring clothing, hats, flags, posters, or other room decorations that are seen as divisive, inflammatory, or offensive. WHO IS A CHAPERONE? At least one chaperone of each gender represented at camp must have been out of high school for at least one year. Younger chaperones may also attend, but must have completed grades 11 or 12. All chaperones driving vehicles at camp must be at least 21 years old. HOW MANY CHAPERONES DO I NEED? The chaperone to camper ratio in each group must be at least 1 chaperone per 5 campers of the same gender. For example, if you bring 8 female and 3 male campers, you must bring 2 female chaperones and 1 male chaperone. WHAT IF MY PASTOR WANTS TO VISIT FOR A DAY? Pastors and other ministers are more than welcome to come, but these requests must be made by to reg@passportcamps.org or by calling by April 15. Guests must be registered with the group even if they are not participating in camp programming. And don t forget to add these visitors to your Chaperone Screening Certificate. WHAT IF WE NEED TO BRING A BABY OR SMALL CHILD? Babies and children are more than welcome to come, but a request must be made by to reg@passportcamps.org or by calling by April 15. A Camp Coordinator will discuss the specific guidelines, waivers, expectations, and any additional fees with the Group Leader. 8

10 What Do Chaperones Need to Know Now? CHAPERONES SHOULD KNOW ABOUT PASSPORT S SAFE HARBOR POLICY. Passport requires a background check be completed for every adult attending camp. A Chaperone Screening Certificate (in the Addenda) requires a list of every adult accompanying your group with a checked box indicating a completed background check. Any official statewide background check that you have conducted within the past three years is acceptable. A ministerial staff member of your church must sign the certificate to be presented when your group arrives at camp for Check-In. Passport Inc. s Rooming Policy regarding Adult/Minor Rooming requires that an adult cannot sleep in the same room alone with a minor unless that adult is the parent or legal guardian of the minor. In lodging where there are multiple beds, we will arrange for at least two adults who are not married or related to stay with multiple minors as space allows. This may occasionally necessitate placing more than one group in an apartment or dorm suite. If there are separate bedrooms, an adult will be given their own room or may share with another adult. In the event that your group s policy is stricter than this, Passport, Inc. will follow your policy to the best of our ability. Special rooming requests may require additional payment based on single room costs from our host facilities. You may your request to us at reg@passportcamps.org. It is the Group Leader s responsibility to make specific rooming issues known to Passport in writing prior to the Final Payment Date so that we can adequately plan. CHAPERONES SHOULD HELP CAMPERS RESPECT THE DRESS GUIDELINES. Campers and adults should dress appropriately as defined by the camper s parent/guardian and Church Group Leader the entire week of camp. Please consider these guidelines, as it is the Group Leaders who will monitor their group's clothing: No clothing with inappropriate language or advertising is allowed. Clothing should not make fun of, belittle, or demean another person or culture. Shirts with sleeves & closed-toe tennis shoes are required for Choice time. Bring some clothes that can get dirty at Rec Party and for various games or activities. Both one piece and two-piece bathing suits are allowed at camp. CHAPERONES SHOULD HELP CAMPERS FOLLOW THE CAMP COVENANT AND RULES. Camp Rules Participate fully in all PASSPORTkids activities. Go only into my own cabin or room and only when an adult is present. Stay in my cabin or room after curfew. Spend time with God each day this week. Have fun! 9

11 FORMS, HANDOUTS & LINKS Medical Release Form Passport has moved our Medical and Photo Release Forms to a secure online platform. We hope that this will streamline the process and be easier for all parties involved. STEPS FOR GROUP LEADERS: 1. An will be sent from reg@passportcamps.org listing the unique URL for your church. Note: this link will be specific to your youth or kids program registrations. 2. Send the URL to your chaperones and camper parents/guardians, or have everyone fill it out at an informational meeting. Ask parents to bring their medical insurance information and doctor s address so they can complete the form. 3. Participants will receive an electronic copy of their waiver and copies of each signed document will be sent to the address of the Group Leader on file. Watch for s to come in from Passport with a link to each person s Release Form. Their name will be in the subject line. If you need to change or update the Group Leader on your account, contact the Passport Office at (800) or by ing reg@passportcamps.org. 4. Links expire within 3 days, so click the link and download the form for your records. 5. Keep track of who on your roster has completed their form using these s. We recommend moving forms to a dedicated folder you can easily return to later. 6. If your church has a separate Medical Release Form, there s no need to print and bring Passport s form to camp. If your church does not have a form, then print and bring a copy of Passport s form with you for your records. Note: When printing forms, they are four pages long, but text is very large. We recommend printing 4- to-a-page, since these are still legible and use much less paper. 7. If anyone in your group arrives at camp without a completed online, PASSPORT Medical Release Form, they will not be allowed to participate in camp activities until a completed online, PASSPORT Medical Release Form is submitted. Helpful Handouts Download the following forms here: Camp Planning Meeting Parent Essentials Map of Campus To find the Camp Office for Check-In Worship Response Guide Available for download in April Bedtime Devotions Available for download in April Forms to Bring to Check-In Camp Check-In Form Update as needed Chaperone Screening Certificate See Safe Harbor Policy on Page 9 10

12 Links PROMOTIONAL MATERIAL CAMP STORE FREE DEVOTIONS CLOSING SLIDESHOW store.passportcamps.org Link will be ed to you after your session. Connect with Us on Social Media 11

13 CAMP PLANNING MEETING We recommend that you hold a camp-planning meeting at least two weeks prior to your departure date. Invitations Announce your meeting. Invite the following individuals: Campers and their Parents/Guardians Adult Chaperones Medical Release Forms Use this meeting to have parents fill out the Medical Release Form, or you can send out your Medical Release Form link ahead of time for parents to fill out prior to this meeting. In any case, be sure to remind parents (and chaperones) to fill one out. We recommend that you print a copy for each camper for your records at camp. Meeting Time Generally, a Camp Planning Meeting will last from minutes, depending on group size. Checklist Welcome/Introduction Distribute Handouts Go over Campus Info Show the Passport Theme Video Q & A Collect Forms Thank everyone for attending and share your excitement about this summer s camp. Be sure to introduce the adult chaperones, encouraging campers and parents/guardians to thank them. Give the Parent Essentials to each camper family and adult chaperone. Go over the basic information on the page, offer tips from your own experience, and discuss your Variety Show costume plans, Mission Offering emphasis, etc. Urge campers to plan ahead if they want to present a Variety Show act and to let you know the details. Emphasize second set of shoes and clothes that can get wet/messy for Rec Party. Suggest that parents make 3 cash envelopes for their campers: mission offering, store, and travel meals. Review the following information: Campus Mailing Address Emergency Phone #s (including your own) Sheet sizes (although we encourage sleeping bags) Encourage parents/guardians to write notes for their campers and send them a day or two before your departure. Consider showing the 2019 Passport theme video, available at our website, The video will build excitement among your campers! Refer to your Group Leader Packet many of the answers may be found here. If you cannot find an answer, feel free to contact us during the next workday. Be sure to give instructions about your departure and return. Collect all forms at this time, along with any balance of the camp fee from each family. Pray

14 PASSPORTkids PARENT ESSENTIALS Thank you for choosing to send your student to PASSPORTkids. We spend our year planning a fun, safe, and life-changing week of interactive Bible Studies, Games, Worship, and Parties just for them. We take the job of shaping the faith of young people seriously and the trust you have placed in PASSPORT is never taken for granted. CAMP SCHEDULE Day 1 (Opening Day) 12-2 p.m. Camp Check-In 2:00 Camper Free Time 3:00 Opening Celebration 4:00 Bible Study Groups Adult Meeting & Devotion 5:00 O Dinner 6:30 Worship & Response 8:00 Rec Party 9:00 Return to Lodging: Showers, Bedtime Devotions(led by chaperones) 10:00 Bedtime/Lights Out DAY 2 7:45 a.m. Breakfast 8:30 Devotion Zone 9:00 Morning Celebration 9:30 Bible Study Adult Meeting & Devotion 10:45 O Camper s Choice 12:00 O Lunch 12:15 Store open (30 minutes only) 12:45 Rest Time Sixth Sense (6 th graders only) 1:45 O Camper s Choice 3:00 O Free Time (with options) 3:15 Variety Show Screenings 5:00 Dinner 6:00 Worship Preparation 6:30 Worship & Response 8:00 Night Market 9:00 Return to Lodging, Devotion 10:00 Bedtime/Lights Out DAY 3 7:45 a.m. Breakfast 8:30 Devotion Zone 9:00 Morning Celebration 9:30 Bible Study Adult Meeting & Devotion 10:45 O Camper s Choice 12:00 O Lunch 12:15 Store open (30 minutes only) 12:45 Rest Time Sixth Sense (6 th graders only) 1:45 O Camper s Choice 3:00 O Free Time (with options) 5:00 Dinner 6:00 Worship Preparation 6:30 Worship & Response 8:00 Variety Show 9:00 Return to Lodging, Devotion 10:00 Bedtime/Lights Out DAY 4 (Closing Day) 7:45 a.m. Breakfast 8:30 Devotion Zone 9:00 Morning Celebration 9:30 Camper Bible Study Adult Evaluation 10:30 Closing Worship 11:30 Departure O Meet at Checkpoint For a detailed explanation of each programming event, 1

15 CAMP PROGRAM Free Time Following afternoon rotations on Days 2 and 3, your group will have some Free Time to spend together and do your own thing. You may want to hang out together as a whole group or organize your campers into smaller groups to enjoy some of the options available during Free Time. Please note that campers must be escorted to and from all Free Time activities. You and your adult chaperones are responsible for campers that do not attend Passport-led activities. Here are a few of the things you might choose to do during Free Time: PASSPORTkids Store T-shirts and other fun and useful items to enjoy and share. Cash, checks, and credit cards are accepted. QuickCrafts simple and brief crafts, such as Bandanarama wristlets. Outdoor Fun a scheduled activity each day (e.g., four square). Variety Show Screening only on Day 2 of camp. Kickball Tournament - New this year is a Kickball tournament that will take place during Free Time on Day 3. Many groups like to use this time to relax, shower, and dress for the evening. Camper s Choice Activities At Check-In, campers will sign up for elective activities that will occur in the morning and afternoon of Days 2 & 3 (three opportunities two on Day 2 and 1 on Day 3). Activities are divided by Bible Study group colors (Green: 3 rd and 4 th graders and Red: 5 th and 6 th graders). They have the freedom to choose a different activity every day or stick with a favorite. Activities include such things as basketball, soccer, dance, crafts, video crew, indoor games, worship arts, and more. In addition, every camper will participate in a mission education rotation led by Passport staffers on Day 3. Mission Offering Passport campers always learn about a need around the world and are given the opportunity to support Christians working to meet that need, living as the hands and feet of Jesus. The camp offering for missions will be collected in Night 3 Worship. Camp Theme: FEARLESS THEME VERSE: Stay awake, stand firm in your faith, be brave, be strong. Everything should be done in love. 1 Corinthians 16:13-14 (Common English Bible) DAILY THEMES Day 1: Stay Awake Day 2: Stand Firm Day 3: Be Brave Day 4: Love Always Parties Night 1 - Rec Party: Superheroes Training Camp What s your superpower? Join us and discover yours as we make our way through this year s Rec Party Superhero Training Camp. Even superheroes need to train, practice, and prepare to become Fearless Savers of the world! At Passport s Superheroes Training Camp Rec Party, campers (excuse me, Superheroes) will train together to prepare for their important mission. Get ready to use your strength, your speed, and your brain to become the ultimate superhero! Pack your most comfortable clothes including a t-shirt to match your Bible study (Red or Green) and some closed toed shoes (required). Mask and cap are optional, but we can all show our Super Spirit! Night 2 - Night Market Night Market is a simulated nighttime bazaar based on the country/culture we re studying at camp. The staff introduces roles that represent the breadth and diversity of the culture. Campers will try on exotic clothing, taste local cuisine, play games, barter for goods, and engage in a Scavenger Hunt to get a deeper understanding of the people group of study. It provides context and missional understanding for our global mission offering each summer. Night 3 - Variety Show Super! Awesome! Amazing! Add your voice to this year s Variety Show, the 2019 Supers Awards Show. Even superheroes deserve some recognition, right? Join us for the 2019 Super Awards as we celebrate superheroes and enjoy the talents of some superhero campers along the way! Sign up your church group s act for the Show Screening. At the Variety Show Screening, acts must perform their act in the clothes they will wear during the Show. Space is limited due to the camp schedule. Group acts will be given first priority. Dress in your favorite superhero costume and cheer on your friends. To allow as many acts as possible there is a 2 minute limitation on all acts. Please help your campers come prepared for where they will cut any songs to stick to this time limit. 2

16 IMPORTANT THINGS TO KNOW: Medical Release Form See your Group Leader for the online link to the Medical Release. Make sure you have your doctor s address and insurance information ready, if applicable. Food Allergies Please make sure you mark Food Allergies on your Medical Release Form, and that your group leader is aware of these allergies. Housing Groups stay in lodges of varying size and bed configuration. Your full group will stay in one lodge (or lodges) together. Because beds are different sizes, we recommend sleeping bags. Bring your own bed linens (or sleeping bag), pillow, and towels. Each lodge has a living area and kitchenette with refrigerator. Groups will likely need to share a lodge. Camp Mail Please mail early and include a return address. Mail that comes late will be marked Return to Sender, but ONLY with a visible return address. Camper Name, Church/Group Name PASSPORTkids at Eagle Eyrie Conference Center 1 Eagle Eyrie Drive Lynchburg, VA Cell Phones Taking up the Biblical idea of a rest, we invite our campers to join us for a week of Digital Sabbath. Campers will not be permitted to have cell phones or electronic devices during camp. Your group leader can plan the best platform for daily updates about your church group at camp. Camp Office Info NATIONAL OFFICE: Passport, Inc Sierra Drive Birmingham, AL passportcamps.org CAMP OFFICE: Opens June Please use this number for emergencies. All other communication with your group should be done through your church group leader. Thanks. Camp Store There will be a camp store selling t-shirts, mugs, hats, stickers. The cost of camp items ranges from $5 $20. Proceeds go to support Passport ministries, a 501(c)3 non-profit, whose aim is to keep camp costs accessible to a broad range of economic incomes. Mission Offering Campers will learn about global needs and are given the opportunity to support Christian ministries working to meet those need. The camp offering is collected in the final night of Worship. Please help your students plan ahead for this as you prepare to come to camp About Passport, Inc. Founded in 1993, Passport, Inc. is a 501(c)(3) nonprofit ministry that produces creative, high quality Christian summer camps and mission trips for youth groups and children s groups across the country. We invite you to consider donating to Passport, and join us in making a transformational difference in the lives of those we serve. Learn more about why Passport matters at passportcamps.org/about 3

17 Packing List Clothes q T-shirts q Shorts q jacket/sweater q closed-toe shoes (Closed-toe shoes are required for Rec Party and may get dirty so bring an extra set.) q costume for the super hero themed Variety Show Toiletries q soap (for sink and shower) q shampoo/conditioner q deodorant q toothbrush and toothpaste q other personal hygiene items Towels and Linens q sleeping bags are good alternative to sheets q pillow q washcloth and towels (for swimming, bathing, and drying hands) Other items q Bible (NAME AND CHURCH INSIDE!) q pen/pencil q alarm clock or watch q sunscreen q bug repellant q flashlight q water bottle (a must!) q money for the mission offering and camp store Do Not Bring Firecrackers, bad attitudes, shaving cream for a purpose other than its intended use, water balloons, tobacco products, illegal drugs, alcohol, firearms all the usual no-nos. Churches will be held responsible for property damage and/or cleanup costs incurred. Students may not bring clothing, hats, flags, posters, or other room decorations that are seen as divisive, inflammatory, or offensive. We ask that all electronics be switched off and put away while at camp. This is our Digital Sabbath rule designed to allow campers to focus on God, camp, relationships and themselves not games or music. Dress Guidelines Campers and adults should dress appropriately, as defined by the camper s parent/guardian and Church Group Leader, the entire week of camp. Please consider these guidelines, as it is the group leaders who will monitor their group's clothing: No clothing with inappropriate language or advertising is allowed. Clothing should not make fun of, belittle, or demean another person or culture. Shirts with sleeves & closed-toe tennis shoes are required for Choice time. Bring some clothes that can get dirty at Rec Party and for various games or activities. TIP: If packing something that must not get lost or left behind, please make sure there is a first and last name on it somewhere! If possible, city or church is helpful too. 4

18 Campus Map Lodges Fire Alarm Gathering Place Theater Check-In Camp Office Dining Hall Checkpoint Map To Lynchburg, VA

19 ! A.!Eagle!Eyrie! 1!Eagle!Eyrie!Drive! Lynchburg,!VA!24503!! B.!BP!(Gas!Station)! 6000!Boonsboro!Road! Lynchburg,!VA!24503H3723! (434)!386H0702!! C.!Kroger!Grocery!Store!and!Pharmacy! 4119!Boonsboro!Rd.! Lynchburg,!VA!24503! (434)!384H2415!! D.!Wells!Fargo!Bank! 4105!Boonsboro!Rd.! Lynchburg,!VA!24503! (434)!384H4410! Important)Places)Around)Eagle)Eyrie) E.!Virginia!Baptist!Hospital! 3300!Rivermont!Ave.! Lynchburg,!VA!24503! (434)!947H4668!! F.!Walgreens!24hour!Pharmacy! 2004!Wards!Rd.! Lynchburg,!VA!24502! (434)!832H0935!! G.!Target! 4028!Wards!Rd.! Lynchburg,!VA!24502! (434)!239H6163!

20 AT CAMP TOTALS Female Campers Female Chaperones Male Campers Male Chaperones TOTAL PASSPORTkids Camp Check-In Form Record At Camp Totals and Shirt Size Totals as well as camper and chaperone information before you arrive. To expedite your check-in, scan this document and it to your team up to a week ahead of your session. Bring your copy of the form as a back up. Note that we can only special order 3X and 4X shirts that are requested by May 1. T-shirt sizes are now listed on the Medical Release Form. Group Name SHIRT SIZE TOTALS Youth Small Youth Medium Youth Large Adult Small Adult Medium Adult Large Adult XL Adult XXL Group Leader 3X/4X (pre-ordered) TOTAL Camper Names Check if Special Needs Gender (M/F) Grade Completed Shirt Size Adult Chaperone Names Check if Special Needs Gender (M/F) Cell Phone # Shirt Size

21 Use this page only if you need room for more registrants. Additional Camper Names Check if Special Needs Gender (M/F) Grade Completed Shirt Size Additional Adult Chaperone Names Check if Special Needs Gender (M/F) Cell Phone # Shirt Size

22 CHAPERONE SCREENING CERTIFICATE Please list the name of each adult who will be coming to camp with your group (including staff, chaperones and visitors). You will need to conduct a statewide criminal background check (for the state in which the adult resides) for each person listed. Any official state background check that you have conducted within the past three years is acceptable (or within 12 months for chaperones in Texas). Please check the appropriate box to indicate that the background check has been conducted for each adult. A ministerial staff member of your church or parish must complete and sign the certification statement at the bottom of this page. Bring the completed form with you to camp Check-In. Thank you for making the effort to protect the well being of all our campers, as well as your own children and adults! Adult s Name Check if Visiting Camp Gender (M/F) Background Check Completed I certify that our church/parish, named below, has conducted a statewide criminal background check for each person listed above, and we affirm him or her as an adult chaperone for our camp group. I further certify that I am a staff member of the church/parish named below and, thereby, an official representative of the church/parish. Ministerial Staff Member s Signature Date Church/Parish Name Church/Parish Phone Number Church/Parish Address, City, State, ZIP