Leader Information PLEASE READ

Transcription

1 Leader Information PLEASE READ K-3 REGISTRATION INFORMATION Thank you for registering with Camp Rancho Framasa! Please note: Camp Staff will provide a schedule of day & evening programming to accommodate the program/dates/times you have booked after we received the Program Selection Sheet. In addition to the schedule that Camp Rancho Framasa provides, groups may provide activities of their own. Please indicate on the Program Selection Sheet any activities you will be providing on your own for your group. Camp has souvenir items available for purchase. Pre & post order are available. Contact Anne at , x131 or schoolyear@campranchoframasa.org for more information. Before coming to camp please do the following: Return Group Agreement (by agreement due date: see group agreement) Return Deposit (by deposit due date: see group agreement) Copy & distribute Participant Information Write due date on Participant Form and copy & distribute Complete & return the Program Selection Sheet (3 weeks prior to visit) Collect any fees and Participant Forms Complete & return the Three-Week Confirmation (3 weeks prior) Complete & return the Group Summary of Participants (3 weeks prior) Overnight Groups with minors: Find at least 2 adults per cabin & ensure they are cleared through backgrounds checks according to your organization s policies for the duration of your program at camp Day Groups with minors: Find at least 1 adult per 10 minors & ensure they are cleared through backgrounds checks according to your organization s policies to act as chaperones for the duration of your program at camp Copy & distribute Chaperone Information Overnight Groups: Place participants into cabins using the Cabin Assignment Tool (optional). Please fill one gender specific cabin, before starting another. Contact Anne at ( , x131) to inquire about availability if additional space is needed. Create group lists based on the number of groups indicated by Camp Staff. This information will be sent to you 1-5 days prior to your trip to camp. Please note you are responsible for the following: Adults who are currently certified in age-appropriate first aid, CPR/AED by a national recognized provider, and who are responsible for the health needs of the group (recommended). We strongly recommend asking minor participants to turn in medications for an adult leader to distribute. First-aid supplies (Band-Aids, topical creams, etc) and equipment AND a plan for how injury, illness, and emergencies will be addressed. If CYO Staff are leading or supervising programming, they will assist with first-aid. Emergency Transportation. Phone numbers and locations of local EMS providers, clinics, and hospitals are provided in hospitality binder at arrival. Should EMS be called by your group, CYO staff should be notified to assist. An orientation for group leaders will include emergency procedures for the camp, including information on how to contact camp personnel in an emergency. Please do the following upon arrival: Overnight Groups: Bring the Cabin Assignment Tool and help direct participants to their cabins.. Please do the following at the end of your visit OR after your visit: Provide final attendance numbers. Complete the Feedback Form ( ed to you). Send a single check for payment from your organization within 30 days of the invoice date; you will be billed from Camp Rancho Framasa for the total amount due.

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3 Participant Information Participant Information PLEASE DISTRIBUTE TO ALL PARTICIPANTS Before coming to camp Make sure you have returned all necessary forms to your group leader. Parents/guardians must complete and sign the Participant Form. Expectations while at camp Be prepared for camp by wearing appropriate attire and having other gear as listed. Participate in all camp activities and assist others as asked. Be ready to learn- camp is fun AND educational. You are here to participate in classes or a retreat and to learn life skills. Be on time and prepared for all programs. There will be bathroom/drink breaks between sessions- take advantage of them. Treat all camp staff with respect by giving them your undivided attention and by following directions. Follow all camp rules throughout your stay. Build connections and enjoy your stay at camp! Packing List Un-Packing List Clothing/shoes to match the weather forecast Toiletries including sunscreen & bug repellent (seasonal) Towel Sleeping Bag/bedding/pillow Water bottle Rain gear Extra shoes, socks, clothing Please do not bring the following items: Pocket knives Pets Drugs/alcohol/tobacco/firearms/flamm ables Ipod/cd player/dvd player/video games Items of great value or emotional attachment Personal Sports Equipment Notes about packing: PACK WELL- we will be outdoors in almost all weather. Good rain gear, sturdy lace-up shoes, and older clothes are essential. Please do not pack any valuables- we cannot guarantee their safe return. Label items to help avoid mix ups and losing items. CAMP CABINS are modernized and have indoor restrooms, including showers. We have electrical outlets for alarm clocks and toiletry needs. We do not have air conditioning, but cabins are heated in the winter. SHOES: At camp, you will be hiking uneven/muddy trails, running, and walking a lot. Bring a pair of closedtoed, lace-up shoes. WEATHER: At camp, you will spend most of your time outdoors. Dress according to the weather report and bring an extra layer. MEDICATION: Your adult leader may choose to keep and distribute ALL medication. You may have an inhaler, insulin kit, or other emergency treatment on hand as directed by your doctor and as arranged with your adult leader. CAMP CRITTERS: We recommend you leave perfume/cologne at home - it attracts insects. All food will be stored in the dining hall.

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5 Chaperone Information Participant Information PLEASE DISTRIBUTE TO ALL CHAPERONES Before coming to camp Make sure you have returned all necessary forms to your group leader. Parents guardians, participants, and chaperones may be asked to complete and sign a Participant Form (mandatory for those using High Ropes). Expectations while at camp Be prepared for camp by wearing appropriate attire & having other items as listed on the packing list below. Help your group be on time and prepared for all programs. There are bathroom/drink breaks between sessions. Assist with discipline and other behavioral issues as the need arises. Program Staff will provide primary supervision for participants when they are teaching/leading. Please do not step in unless asked. Participate, assist, or observe classes/activities only as directed by Program Staff. When participants are not in classes or activities led by Program Staff it is expected that Chaperones & other adult leaders will provide primary supervision. Follow and enforce all camp and school/church/organization rules during your stay. Know where the students in your group are and ensure they are following the camp buddy rule at all times. Avoid being alone with a student (unless they are your own child or you are in a public area with others nearby). Cell phone reception can vary in camp. Best locations are outside the OPC and in the sports field. Please only use phones away from students and make sure your group is being supervised by an adult from your group. Smoking should only take place in designated areas- please ask a Camp Staff member for more information. soda machine is available in the basement of the OPC (dining hall). It takes dollar bills and change. Please help yourself, but try not to drink soda in front of students, since it s off limits to most students. Coffee and tea are available to adults at all times. Please help yourself. Questions or need other information about your stay? Ask your group leader or a Camp Staff member. Packing List Clothing/shoes to match the weather forecast Toiletries including sunscreen & bug repellent (seasonal) Towel Sleeping Bag/bedding/pillow Water bottle Rain gear Extra shoes, socks, clothing Notes about packing: PACK WELL- we will be outdoors in almost all weather. Good rain gear, sturdy lace-up shoes, and older clothes are essential. Please do not pack any valuables- we cannot guarantee their safe return. Label items to help avoid mix ups and losing items. CAMP CABINS are modernized and have indoor restrooms, including showers. Electrical outlets are available. Cabins are heated in the winter but not air conditioned. SHOES: Bring shoes for hiking uneven/muddy trails, running, and walking. WEATHER: You will spend most of your time outdoors. Dress according to the expected weather. MEDICATION: Your adult leader may choose to keep and distribute ALL medication. You may have an inhaler, insulin kit, or other emergency treatment on hand as directed by your doctor and as arranged with your leader. Un-Packing List Please do not bring the following items: CAMP CRITTERS: We recommend you leave perfume/cologne at home - it attracts insects. All food will be stored in the dining hall. Pocket knives Pets Drugs/alcohol/tobacco/firearms/flammab les Ipod/cd player/dvd player/video games Items of great value or emotional attachment

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7 K-3 Program Selection Leader Information PLEASE READ The Camp Rancho Framasa curriculum provides enriching individual and group experiences for participants in the Catholic communities. Physical and emotional well-being of the participant is our primary goal in all of the activities. Classes can be selected to meet state grade-based curriculum proficiencies, or to connect with units of study within your classroom. Programming incorporates the Camp Rancho Framasa Core Values of Catholic, Inclusive, Stewards of the Earth, Staff Development & Participant Centered. Please look at the selections below and choose the theme and recreation activities you would like. Return this sheet to camp at least 3 weeks prior to your camp visit. Sample Schedule 9:30am Opening, orientation, group game 10:00am Classes begin 12:00pm Lunch 1:00pm Classes begin 2:30pm Departure Choose from 1 of 3 Themes, please check one: The Science of the Seasons Why do leaves turn colors? What do animals do in winter? *Tracks, shacks & signs (tracking & camouflage hunt) *Plant power (bingo, acting, meet a tree) *Predator/prey (games, speed, thinking, adaptations) *Nature frames (decorate frame with natural materials) Living History How did people live before electricity? *Pioneer cooking (homemade butter and stick bread) *Native American lore (storytelling and performance) *Native American games (speed, agility, concentration) *Candle making (dip method, multiple colors) Faith and Art in Nature How does God reveal Himself in what He made? Why do we create? *Walk in the woods (sensory hike through forest)*storytelling and songs (collaborative, interactive) *Parable Players (learning faith thru acting) *Nature frames (decorate frame with natural materials) RECREATION - choose (circle please) *Archery *Canoeing *Fishing (on your own with camp supplies) *Lanyard Making *Candle Making *Tie-Dye *Camouflage *Sports & Games *Climbing Wall *Group Led/Free Time Please mail or fax this form to camp at least 3 weeks prior to your camp visit: Fax: ; Address: Attn. Anne Johnson-Taube, 2230 N Clay Lick Road, Nashville, IN Questions? Contact Anne~ schoolyear@campranchoframasa.org OR , x131