June 29 th, Dear Camper and parents/guardians,

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1 June 29 th, 2017 Dear Camper and parents/guardians, Congratulations, on being selected to attend the African Nova Scotian Health Sciences Summer Camp at Cape Breton University! The camp is in its second year and organized by Promoting Leadership in health for African Nova Scotians based at Dalhousie University in collaboration with the Indigenous Health Sciences Summer Camp. We have put together an exciting program to introduce you to a number of health professions and programs offered at CBU, NSCC, Cape Breton Business College and Dalhousie. The camp will begin on Tuesday, July 18 th and end on Friday, July 21 st. Drop off will be at the MacDonald Residence at Cape Breton University, Sydney NS follow the signage on campus and our team will meet you at the door. Campers can begin to arrive on Tuesday, July 18 th at 6:30pm; please arrive no later than 7:30pm. Accommodations, all meals and snacks for the week will be provided. On Friday, July 21 st we will hold closing celebrations at 1:30pm families are invited to attend! This will be held in the Multipurpose Room in the Student Culture & Heritage Centre of Cape Breton University (map attached). Following this celebration, we will be done and families can leave with their camper! Several staff and faculty members will be involved with this camp. We have hired university students as counsellors and will be supervising the campers during their time. Activities will take place at various spots around CBU and NSCC Marconi campus. There is a significant amount of walking around campus, so please bring proper shoes and let us know if there are mobility issues. The camp has been organized for a group of 20 students, it is very important that you contact us as soon as possible if your plans change and you cannot attend the camp. Please call Habiba at or Campers will be staying in MacDonald Residence and assigned to a room (bed, linen, and towels provided). There is 24-hour security at the building, but campers are reminded to keep doors locked during the day and when unattended. Please take the time to go through the Camp Guidelines and Expectations included in this package. A packing list (and what not to bring) is also attached. Please complete the enclosed forms and bring with you to the camp on July 18 th. Payment of $40.00 can be made upon arrival to the camp by cash or cheque (made out to Dalhousie University). If you have any questions, please do not hesitate to contact us! I look forward to meeting you on July 18 th! Sincerely, Michelle Patrick Program Manager PLANS_NS PLANS.DAL PLANS_DAL

2 Camp Guidelines and Expectations In order for the camp to run safely and smoothly, and to ensure all campers receive a valuable educational experience, certain guidelines have been put in place. Please read through these carefully with your parent/guardian. Once you have read and understood, sign and bring with you on the first day of camp. Attendance and General Conduct Participants are required to arrive on the first day of the session and stay with the program until the last day of the session. Participants are expected to take part in all scheduled activities (classes, guest lectures, meals, outings), conducting themselves in a respectful manner at all times. Participants are also expected to clean up after themselves in all of the common areas of the residence: dining room, lounge, and all outside areas. Participants are expected to help maintain the cleanliness of common spaces by cleaning up trash in the common areas, even if they did not leave it there. Bullying Bullying of any sort will not be tolerated and will result in immediate dismissal from the program. This includes physical, verbal, social, and cyber bullying. See for more information. Cellular Phones Participants are allowed to have cell phones, but they are not allowed to have these phones turned on during activities or at any other time that requires their attention to be directed to activities. The program encourages students to engage in program activities and socialize with others in the program. Dress Participants are expected to dress in a manner that is appropriate for visiting public places. Close-toe shoes may be required for certain activities. Participants will be walking quite a bit around campus and are expected to wear proper shoes and dress appropriate for the weather. Residence Bedrooms You will share a room with another camper. You are both responsible for keeping their rooms clean. Occasionally camp staff will inspect bedroom and participants are expected to follow any requests they make for the room to be cleaned. Also, participants should make an agreement with their roommate(s) on how tidy they will each keep the room. Participants are discouraged from having gatherings in their rooms; they should instead make use of common areas of the residence to meet with friends and to socialize. Participants must sleep in their own rooms in their own beds. Residential Furniture Participants are not allowed to rearrange furniture in the residences without permission from the program staff. Any furniture that is moved must be returned to its original state by the end

3 of the session. Participants who do not comply will be identified and charged labor fees for returning furniture to its original location. Lights Out Lights out time will be 10:30 pm. This means that participants must be in their own common areas by 10:00 pm, and in their own individual rooms/beds, with the lights out, by 10:30 pm. Lights out may be moved earlier for individuals with behavioral issues. Dining Hall Participants are expected to behave with respect and responsibility when in the Dining Halls. They must return their trays, clean up after themselves, and treat the dining room staff and other participants with respect. Throwing food is not allowed. Fire Hazards and Alarms Participants must not, at any time, tamper with the fire safety equipment on campus, including fire extinguishers, fire alarms, or smoke alarms. There is a significant fine for tampering with this equipment. Additionally, fire hazards such as candles or incense are not allowed in or around the residences. Drugs, Alcohol and Tobacco Participants shall not use, possess, or distribute alcohol, tobacco including vaporizers, or drugs, with the exception of prescription and over-the-counter medications that are listed on student medical forms and approved for use by the participant s parent or guardian. All prescription medications must be in their original, labeled packaging. Participation in an incident involving alcohol, tobacco, or drugs is cause for immediate dismissal, even if the participant did not consume or intend to consume these substances. Security Regular patrols are done by University Security Personnel during the day and evening. There is also 24-hour staffing at the main door. Participants are to keep their rooms locked during the day and when unattended. All suspicious activity should be reported to the program staff immediately Cut along dotted line and return to Dalhousie University. I have read, understood, and agree with the above guidelines and expectations. Student Name: Signature: Parent/Guardian Name: Signature: Date:

4 Emergency Contact Information Student name: Primary Emergency Contact: Name: Phone(s): Relationship: Alternate Emergency Contact: Name: Phone(s): Relationship: Medical Information Health card #: Expiry date: Allergies: Medication Food Insects Do you carry an Epipen? Yes No Other List below special medication, dosage and when it should be taken. Please ensure all medication is in the original container. Prescription drugs must be in the original pharmacy container. Identify requirements for Special Care while at Camp. Medication Dosage (i.e. 1 pill. 3 times, daily) Schedule (please be as specific as possible i.e. 8am, 12pm, 9pm) Other information Special dietary requirements (i.e.: lactose intolerant, vegetarian, fasting etc.)

5 Other medical conditions or suggestions from parents/guardians: I confirm that all the information supplied on this form is complete and correct. In case of serious illness/injury and I cannot be reached by telephone, I hereby authorize the Program Manager or designate to take my child to the Emergency Department for medical treatment. Name of parent or guardian: (Please print) Signature of parent or guardian: Date

6 Packing List Campers are not required to bring much to the camp. Everyone will be staying in MacDonald Residence at Cape Breton University. Rooms and bathrooms are accessible. Campers will be assigned to a room with another camper. Each room contains two single beds, desks, sink, linen and towels. Packing List Essentials Clothing required for 4 days including socks and underwear (one for each day plus one extra!), short/long sleeve shirts, sweater, shorts or pants Toiletries kit (toothbrush, toothpaste, soap, shampoo, conditioner, comb or brush, deodorant) Comfortable shoes for walking Light jacket/warm sweater Pajamas Optional Items Do Not Bring Sandals to wear in the shower Sunscreen (SPF15 or better, very important!) Bag for dirty clothes Medications as required (Note that staff will not administer medications, but will supervise) Backpack or similar to carry items as we will be gone all day on most days Camera, reading books, sunglasses Firearms, food, electronic devices of any kind, unnecessary toiletries, tobacco products including vaporizers, pocket knives, anything of great value You won t need them! **Keep this page for your information.

7

8 2017 African NS Health Sciences Summer Camp Contact Numbers Program Manager, Michelle Patrick: Non-emergency contact: (leave message or Emergency contact: (call or text) CBU Security: (902) or (902) Closing Ceremony Friday, July 21st at 1:30pm-2:30pm Multi-purpose Room (CE 241) in the Student Culture & Heritage Centre Parking is available in surrounding parking lots (meters - $1/day). MacDonald Residence

FOREST FRIENDS - CAMPER INFORMATION PACKET. Closing Ceremony 10:30 a.m. Tuesday, July 3rd (Security Gate opens 10:15 a.m.)

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