AGM Registration Package

Transcription

1 AGM Registration Package Inside Agenda 3 Main Events 4 Activities 7 Travel 9 Online Registration 14 Workshop Information 16 Contact 20

2 Welcome to Victoria! Come celebrate together With its rugged coastal beauty and old-world charm, Victoria is a destination like no other. The oldest city in the Pacific Northwest and known around the world as the City of Gardens, Victoria offers visitors year-round fun and excitement. Discover historic landmarks and alleys, stroll along the harbour, explore the thriving arts scene, take on one of many outdoor adventures, enjoy superb local cuisine there is so much to see and do in this welcoming multicultural city. What a beautiful location for CHF Canada s 2018 Annual General Meeting. Looking forward to seeing you there! Local Planning Committee A half century of co-operation CHF Canada turns 50 this year and we ll be celebrating this big co-op housing milestone in Victoria. At a wide assortment of workshops, plenaries and exhibits, we ll discuss and learn more about our movement s proud history of working together. CHF Canada Turns 50! From government advocacy to education and services, we have a long track record of success. We have kept housing co-ops across the country strong by sticking to the sixth international co-op principle: co-operation among co-ops. This is your anniversary! You and your fellow housing co-op members from coast to coast to coast are CHF Canada. So we hope to see you in Victoria to be part of what is sure to be a memorable occasion. AGM locations HEADQUARTERS HOTEL Fairmont Empress MOST AGM EVENTS Victoria Conference Centre MEMBER EDUCATION FORUM Fairmont Empress Victoria Marriott Inner Harbour Hotel Grand Pacific CMC (CO-OPERATIVE MANAGEMENT CONFERENCE) Hotel Grand Pacific CHF CANADA 2018 AGM VICTORIA 2

3 Agenda 2018 Recommended Suggested/optional Free time TIME WEDNESDAY, JUNE 6 THURSDAY, JUNE 7 FRIDAY, JUNE 8 SATURDAY, JUNE 9 8:00 8:30 Registration continues 8 a.m. 6 p.m. Registration continues 8 a.m. 6 p.m. MORNING AFTERNOON 9:00 9:30 10:00 10:30 11:00 11:30 12:00 Co-operative Management Conference registration 9:30 11:30 a.m. Co-operative Management Conference opening plenary and lunch 11 a.m. 1:15 p.m. General registration begins 11 a.m. 7 p.m. Co-operative Management Conference workshops 1:30 4:30 p.m. Orientation workshop for new participants 4:30 5:30 p.m. Co-op Managers and Staff Reception 5 6 p.m. Member Education Forum workshops Co-operative Management Conference workshops 9 12 p.m.. AGM Opening and Welcome 8:30 10 a.m. Co-operative Management Conference workshops 10:30 a.m. 12 p.m. 12:30 Lunch Networking Lunch (free time) 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 Member Education Forum workshops Co-operative Management Conference workshops 2 4:30 p.m. Co-op Staff/Managers Lunch 12:30 1:30 p.m. Annual Meeting of Ontario Members and regional meetings 2 4:30 p.m. National business meeting 9:30 a.m. 3:30 p.m. Lunch 12 1:30 p.m. 5:30 6:00 6:30 Emerging Leaders Meet and Greet 6 7 p.m. EVENING 7:00 7:30 8:00 8:30 9:00 9:30 10:00 Welcome Reception 7 9 p.m. A Crystal Garden Party 8 12 p.m. Free time Sightseeing and Co-op Tour 6:30 9 p.m. Pre-dinner reception 6 7 p.m. AGM Dinner 7 12 p.m. 10:30 11:00 11:30 CHF CANADA 2018 AGM VICTORIA 3

4 Main events WEDNESDAY, JUNE 6 Orientation workshop for new participants 4:30 p.m. This workshop is for participants who are attending CHF Canada s Annual Meeting for the very first time. Don t miss this session where you ll discover practical ways to get the most out of your Annual Meeting experience. Emerging Leaders Meet and Greet 6 p.m. Come and join us for a casual get-together where young co-op members can meet and network before the AGM. Maybe it s your first AGM or maybe you ve been before and just want to meet new people! All young co-operators and emerging professionals welcome! Refreshments will be served. Welcome reception 7 9 p.m. The first event of the AGM will be a fun way to start an informal reception and cash bar where you can meet old friends and make some new ones. Everyone is welcome to come and view some of CHF Canada s history over the last 50 years! Sponsored by Encasa WEDNESDAY FRIDAY, JUNE 6 8 Co-operative Management Conference (CMC)* Our annual professional development conference for managers of housing co-ops is a valuable investment for housing co-ops. Through plenaries and workshops, the conference is an opportunity for co-op managers to learn about and discuss the information and tools needed to sustain healthy co-op businesses and strong and vibrant communities. For more information about the conference program visit the Co-operative Management Conference page on the AGM website. The conference will begin with the Opening Plenary Lunch on Wednesday, June 6 at 11 a.m. We are continuing our partnership with the Institute of Housing Management (IHM) and this year we will present the Building Maintenance for Property Managers course. We are also offering elective courses from IHM. Information about the Co-operative Management Conference can be found in the conference brochure available on the AGM website. Most of the CMC events will be held at the Grand Pacific Hotel. *CMC is the Co-operative Management Conference, which is open only to staff and managers of housing co-ops. Members are not able to participate in the CMC events or workshops. Members of housing co-ops participate in the MEF, which is the Member Education Forum. Opening Plenary Lunch is sponsored by Prentice, Yates & Clark CHF CANADA 2018 AGM VICTORIA 4

5 Main events continued THURSDAY & FRIDAY, JUNE 7 & 8 Member Education Forum Join us in our 50th year of engaging our members with interactive and dynamic educational workshops. As we reflect on our co-op accomplishments over the past halfcentury, we are also focusing on the future: a future where our co-ops are well governed with long-term plans to ensure healthy co-op communities and viable co-op businesses; a future where we have more co-op housing from growth and development that starts with you! Be sure to check out the workshop topic streams below to help you choose the right balance and you ll be on your way to sustaining the long-term viability of your co-op s business and community. Whether you are new to your board, need a refresher or are interested in tackling emerging issues we ve got you covered! Come, meet and connect with co-operators from across Canada, and leave inspired! Diversity at the AGM Thursday, June 7, 9 a.m. 12 p.m. Building relationships with Indigenous communities (Workshop A7) Reconciliation between non-indigenous and Indigenous peoples is a process that involves education, active learning and authentic relationship building. Join us for an interactive session that will explore what we can do as a movement to respond in a positive way to Canada s Truth and Reconciliation Commission s report. We ll touch on the impacts of colonialism and how the history of residential schools has influenced housing options for Indigenous people in Canada. We ll also work together to identify concrete actions co-op communities can take to support respectful and healthy relationships between non-indigenous and Indigenous peoples. Thursday, June 7, 2 4:30 p.m. Creating an age friendly co-op (Workshop B7) We know that co-op members are increasingly choosing to age in place in our co-op communities. Is your co-op ready? Join us as we cover issues related to the diverse and aging membership within the co op sector. We ll discuss: current trends in aging how to communicate effectively with an aging membership health issues related to aging and their impact on the co-op. Friday, June 8, 10:30 a.m. 12 p.m. KAIROS Blanket exercise (Workshop C8) In the KAIROS Blanket Exercise you will explore the nation-tonation relationship between Indigenous and non-indigenous peoples in Canada. Blankets that represent the land are arranged on the floor, and participants are invited to physically step into the roles of First Nations, Inuit and later Métis peoples. In an interactive way, participants will learn how the colonization of the land impacted those who were here long before settlers arrived. It engages minds and hearts in understanding why the relationship between Indigenous and non-indigenous peoples is often broken and how we can take action together. CHF CANADA 2018 AGM VICTORIA 5

6 Main events continued FRIDAY, JUNE 8 AGM Opening and Welcome 8:30 a.m. (coffee available at 8:30 a.m.) In recognition of our 50th anniversary, we re trying something new at this year s Annual Meeting: a special Friday morning plenary. This allows us to get together a little sooner to celebrate our anniversary, look back at our successes, and look forward to what new successes could be in store for our co-op communities in the next 50 years. Refreshments sponsored by Atlantic Central & League Savings and Mortgage Co-op Staff/Managers Lunch (optional) 12:30 p.m. An optional co-op staff/managers lunch is on the agenda for Friday, June 8. All participants will be invited to join tables and chat. This is an informal but exciting opportunity for co-op managers to share useful ideas and knowledge with others, so plan to be there. The lunch will be at the Old Spaghetti Factory restaurant, just across the street from the Conference Centre. You can buy tickets for the lunch online when you register. $30 Networking Lunch: The Art of Storytelling (optional) 12:30 p.m. The always popular Networking Lunch is back once again! Join your fellow co-opers for a delicious lunch and fun story-telling session. You ll learn some tips on how to be an expert co-op storyteller and how to become a co-op ambassador to build support for more co-op homes. This event is always sold out, and space is limited tickets will be sold on a first-come, first-served basis. You can buy your tickets online when you register. $30 Annual Meeting of Ontario Members 2 p.m. Join other Ontario members to debate policies that will guide the Ontario Region in the year ahead, and to elect your Ontario Council at-large candidates. Refreshments sponsored by Alterna Savings Regional meetings 2 p.m. This is an opportunity for you to meet with fellow members from your region. SATURDAY, JUNE 9 Your National Annual Business Meeting 9:30 a.m. Your national business meeting reinforces an important co-operative principle democratic control by co-op members. Your views as a member count. You ll have your say debate policies, consider reports and budgets, and elect your CHF Canada at-large directors. Refreshments sponsored by Encasa Lunch 12 p.m. To celebrate CHF Canada s 50th, all conference attendees are invited to a fabulous anniversary lunch. Join your fellow co-op members as we celebrate in Victoria s historic Crystal Garden. Be a part of a special group photo and join us as we launch our 50th anniversary time capsule. Food, fun and your co-op friends will be the main attractions at this special event! Your lunch on Saturday will be provided by The Co-operators FRIDAY & SATURDAY, JUNE 8 & 9 Diversity display Be sure to visit the Diversity table in the display area and find out more about the Diversity Committee s activities and CHF Canada s commitment to diversity, including regional diversity grants and other projects. Simultaneous interpretation People will use English and French during the Annual Meeting of Ontario Members and the national business meeting. We ve hired interpreters to make sure you understand the discussion at all times and all printed material will be available in both languages. CHF CANADA 2018 AGM VICTORIA 6

7 Activities Welcome Reception June 6, 7 9 p.m. Whether you re an AGM first-timer or a seasoned pro, the Welcome Reception is a great place to get you into the swing of things. This is an informal reception and cash bar where you can reconnect with old friends and meet other fellow co-operators. Everyone is welcome to come and explore some of CHF Canada 50 years of history! No ticket required. Sponsored by Encasa A Crystal Garden Party June 7, 8 12 p.m. One of the most beautiful venues in Western Canada, the Crystal Garden is also an important, historic landmark. Commissioned by the Canadian Pacific Railway and designed by architects Francis Rattenbury (the BC Parliament Buildings) and P.L. James, the Crystal Garden opened in 1925 with two ballrooms and the largest indoor saltwater swimming pool in the British Empire. In the 1980s and 90s, the Crystal Garden became home to exotic animals and tropical plants before joining the Victoria Conference Centre. $25 Join us and your fellow co-operators and dance the night away to a great local live band. If you prefer a quieter spot, move upstairs to enjoy tasty appetizers and local beer and wine while chatting with your fellow delegates. Purchase your social event ticket online when you register for the AGM. Sightseeing and Co-op Tour June 8, 6:30 9 p.m. Local housing co-ops may be our destination, but that doesn t mean there isn t a ton to see along the way. Enjoy all the sights that Victoria has to offer during this 2.5-hour tour. Historic points of interest include the Craigflower Schoolhouse, the Glenlyon Norfolk School, which was originally the home of architect Francis Rattenbury, as well as the Victorian-era Scottish Baronial mansion Craigdarroch Castle and Mile Zero the start of the Trans-Canada Highway and the location of the Terry Fox statue. For outdoor enthusiasts, we ll take in the gorgeous gardens in our Garden City with further attractions like Beacon Hill Park, Beach Drive, Willows Beach and the Uplands seaside neighbourhood. And the architecturally inclined will marvel over the striking Songhees Wellness Centre, the new Johnson Street Bridge that spans the harbour, and the splendid Parliament Buildings, a feast for the eyes when lit up at night. $25 This tour will sell out quickly and seats are limited, so purchase your tickets early through our online registration! AGM Dinner June 9, 7 12 p.m. (reception at 6 p.m.) $55This dinner is always a highlight of the annual meeting, and includes some great local entertainment and dance but also a chance to talk with friends old and new. If you are wondering what to wear, people do tend to dress up for this evening. Note: Your ticket to the AGM Dinner is included if you purchased a full registration package. You can buy tickets to these events in the online registration system when you register for the AGM. Sponsored by Bath Fitter CHF CANADA 2018 AGM VICTORIA 7

8 The local scene Victoria has it all, so make your visit memorable! Find out why Victoria was voted one of the top 10 cities in North America by Travel + Leisure readers in 2015! Victoria s architecture, heritage sites, museums, gardens, galleries and markets reflect our First Nations, British and Asian cultural history and blend old-world charm with new world experience. Enjoy magnificent views of the Pacific coast, the Salish Sea and the Olympic Mountains at one of the many beautiful bays, coves, lakes and beaches. British high tea is offered in a variety of establishments, but if that doesn t tickle your fancy, daily tours are available to the many breweries, distilleries, and wineries! Guided tours of Victoria and environs are available by car, boat, horse-drawn carriage, double-decker bus or float plane. Top tourist attractions within the downtown core include whale-watching, carriage rides, Canada s oldest Chinatown, and the Parliament Buildings. There are also Victoria Harbour Ferry Tours, Pickle Pub Crawls and Kabuki Kabs. You can also try out the Fisherman s Wharf, the Royal BC Museum and IMAX Theatre, Beacon Hill Park, or for the art-lovers, there s The Robert Bateman Centre and Emily Carr House. Quaint shops, boutiques, local food markets, independent retailers, and full shopping centres abound in Victoria. Many are located within walking distance of downtown. A little further afield, outside of the downtown core you ll find the breathtaking Butchart Gardens, the Victoria Butterfly Gardens, BC Aviation Museum, and assorted wineries. And if you plan to stay a little longer and visit Vancouver Island, Tofino-Ucluelet is not to be missed for its whale/storm watching and west coast surfing. But plan to also check out Chemainus for its murals and theatre, and Campbell River for its salmon fishing. The weather varies from 19 C to 23 C (66 F to 73 F) on average over the course of June but do bring something warm in case it gets cooler. And be prepared it rains in Victoria! CHF CANADA 2018 AGM VICTORIA 8

9 Travel Air travel Canadian Travel Co-op/Carlson Wagonlit, our official travel agency, is dependable and easy to use. Call them at to make your air travel arrangements, or fax them at Air Canada is the official airline for our 2018 Annual Meeting and will apply a discount to your fare. We recommend Canadian Travel Co-op/Carlson Wagonlit s services in booking your flight, but if you contact Air Canada directly, please tell them your ticket is for promotion code XRJAX3F1. Travel pool Co-ops from across the country share in the cost of bringing us all together for the annual meeting through the travel pool. This helps evenly distribute the cost of getting to the AGM from different parts of Canada. A small part of each delegate registration fee goes into the travel pool. Co-ops that pay more than $800 for their delegate s airfare to the meeting get money back from the pool. Smaller co-ops (26 to 50 units) are refunded the difference between $800 and the cost of an economy ticket or actual cost (whichever is less). Co-ops with more than 50 units that pay more than $800 will get back half of the difference between $800 and the cost of an economy ticket. No one will get less than $50. Delegates from co-ops with 25 units or less will not pay more than $250. You can get a travel rebate form at the AGM. The application deadline is August 1, Book early you ll want the cheapest fare possible (we use that to calculate your delegate s travel rebate). Make sure your flight arrives in time for you to register and attend the Welcome Reception at 7 p.m. on Wednesday evening (June 6), and the Member Education Forum workshops that begin at 9 a.m. on Thursday (June 7). If you re attending the Co-operative Management Conference, don t forget the kickoff lunch starts at 11 a.m. on Wednesday. Ground transportation Ground transportation from the Victoria Airport Airport shuttle bus There is a shuttle bus from the airport. You can find the information on their website at The prices is lower if you schedule and purchase a return ticket. The cost (subject to change) is $25 one-way from the airport to assorted hotels in Victoria. Limousine service If you re travelling as a group, you may want to book a limousine to transport your entire group into town. You could try one of these two companies: LA Limousines Regent Limousine Taxi service Yellow Cab Wheelchair accessible vans please book ahead if you need to use this for a trip into Victoria Has a downloadable app for online booking Approximately $55 one way to/from the airport to downtown Victoria Bluebird Cabs Ltd Wheelchair accessible vans please book ahead if you need to use this for a trip into Victoria Has a downloadable app for online booking Ground transportation from BC Ferries Tsawwassen Terminal If you re travelling from the mainland, you can get to downtown Victoria by taxi, limousine, or city bus. You can find information about the city buses here: CHF CANADA 2018 AGM VICTORIA 9

10 Accommodation Headquarters hotel Fairmont Empress The headquarters hotel, connected to the Victoria Conference Centre. Phone: (quote CHFC) Fairmont Room $219 plus GST and PST = $ per night Fairmont Deluxe Room $269 plus GST and PST = $ per night (Please contact the hotel for other room types.) Other hotels with a room block Victoria Marriott Inner Harbour Located one block from the Victoria Conference Centre. Phone: (quote CHF Canada AGM) Deluxe Room $229 plus GST and PST = $ per night Superior Room $239 plus GST and PST = $ per night (Please contact the hotel for other room types.) Hotel Grand Pacific The location for the Co-operative Management Conference, located a five- to seven-minute walk from the Victoria Conference Centre. Phone: (quote JUN18CHFC) No online conference website available Victoria or City View Room $209 plus GST and PST = $ per night Signature Harbour View Room or Victoria Suite $259 plus GST and PST = $ per night (Please contact the hotel for other room types.) You can make a reservation at most of these hotels by clicking the links on the Accommodations page of the AGM Information Centre on CHF Canada s website. CHF CANADA 2018 AGM VICTORIA 10

11 Accommodation continued Other accommodations For your convenience, the following hotels are close to the Victoria Conference Centre. We do not have any rooms blocked at any of these hotels. This list is for contact information only. Please ensure they can accommodate the level of accessibility that you require. Hotels require a credit card or cash deposit at check-in. This is standard hotel procedure. Please check with the hotel when you book your room if you have questions regarding the deposit amount. Cut your hotel costs in half by sharing a room! Abigail s Hotel 906 McClure Street Phone: Toll-free: Accessible rooms: 0 (elevator access) Distance to Conference Centre: Walking: 8 minutes/driving: 4 minutes Days Inn Victoria on the Harbour 427 Belleville Street Phone: Toll-free: Accessible rooms: 0 Hot breakfast: $10 per day Distance to Conference Centre: Walking: 8 minutes/driving: 2 minutes Helm s Inn 600 Douglas Street Phone: Toll-free: Accessible rooms: 0 Distance to Conference Centre: Walking: 5 minutes/driving: 1 minute Huntingdon Manor Hotel 330 Quebec Street Phone: Toll-free: Accessible rooms: 30 Distance to Conference Centre: Walking: 11 minutes/driving: 4 minutes James Bay Inn 270 Government Street Phone: Toll-free: Accessible rooms: 0 (stairs, no elevator) Distance to Conference Centre: Walking: 11 minutes/driving: 4 minutes Magnolia Hotel & Spa 623 Courtney Street Phone : Toll Free: Accessibility rooms: 2 Distance to Conference Centre: Walking: 4 minutes/driving: 1 minute The Oswego Hotel 500 Oswego Street Phone: Toll-free: Accessible rooms: 1 Distance to Conference Centre: Walking: 11 minutes/driving: 3 minutes Quality Inn Downtown Inner Harbour 850 Blanchard Street Phone: Toll-free: Accessible rooms: All (contact re: bathroom amenities) Distance to Conference Centre: Walking: 4 minutes/driving: 2 minutes Royal Scot Hotel & Suites 425 Quebec Street Phone: Toll-free: Accessible rooms: 0 Distance to Conference Centre: Walking: 9 minutes/driving: 2 minutes If you are interested in bed and breakfast accommodation, please visit CHF CANADA 2018 AGM VICTORIA 11

12 Accessibility General Victoria incorporates accessible design into sidewalk and intersection upgrades that includes zero lip ramps from street to sidewalk and audible and countdown pedestrian signals at intersections. For more info, you can go to transportation-accessibility. For persons with hearing or speech impairment: For the TELUS 24-hour message relay service call (voice) or 711 (TTY). BC Ferries Accessibility offers a variety of services for persons with disabilities to ensure a safe and comfortable journey. You can find more information at Auditory and visual needs There are Braille signals (but no audibles) in the elevators at all the hotels and the Conference Centre to aid the visually impaired. Air travel Air Canada offers special rates for additional seating for guests with a physical disability who require a personal attendant for assistance while travelling. For further information, contact the airline directly or Canadian Travel Co-op/Carlson Wagonlit Travel at When making your travel arrangements, always tell the airline either directly or through your travel agent if you have difficulty walking, require a wheelchair, or have special dietary requirements. Special arrangements can be made to help you at the airport and/or during the flight. Ground transportation BC Transit / Victoria Regional Transit System Fixed route buses are equipped with low floors and lifts for customers who use scooters, wheelchairs, pediatric strollers, and other mobility aids. For further information on mobility aids, courtesy seating, mobility aid guidelines, assistance animals, attendants, accessible bus stops, handydart (accessible door-to-door shared transit service), safety and general information, go to bctransit.com/victoria/riderinfo/accessibility. Accessible taxi services Yellow Cab offers eight wheelchair accessible vans. Call toll-free or Bluebird Cabs Ltd. offers eight wheelchair accessible vans. Call Booking accessible taxis 24 hours in advance is advised but not always necessary for local trips. Help for smaller co ops If your co-op has 50 units or fewer, there are ways we can help make your AGM more affordable. Registration We know that small co-ops have to spread the registration fee over fewer units. To help out, we re giving a discount on the regular delegate registration fee for smaller co-ops. Travel For co-ops with fewer than 25 units, the cost for your delegate to travel to the AGM will be no more than $250. The difference between $250 and the cost of a seat sale ticket will be refunded from the travel pool after the AGM. Other travel rebates will be available for co-ops with 26 to 50 units. CHF CANADA 2018 AGM VICTORIA 12

13 PANDORA AVE ESQUIMALT RD PANDORA AVE JOHNSON ST WHARF ST YATES ST GOVERNMENT ST VIEW ST FORT ST HUMBOLDT ST DOUGLAS ST BLANSHARD ST BROUGHTON ST COURTNEY ST QUADRA ST FAIRMONT EMPRESS VICTORIA CONFERENCE CENTRE VICTORIA MARRIOTT INNER HARBOUR HOTEL GRAND PACIFIC CRYSTAL GARDEN FAIRFIELD RD QUEBEC ST BELLEVILLE ST KINGSTON ST SUPERIOR ST BC Legislature GOVERNMENT ST HUMBOLDT ST MENZIES ST SUPERIOR ST MICHIGAN ST DOUGLAS ST SOUTHGATE ST ARBUTUS WAY QUADRA ST CHF CANADA 2018 AGM VICTORIA 13

14 Online registration It s fast and easy and you can find it on our website at Click on the 2018 AGM icon and you ll get to the AGM Information Centre, where you ll see a link to online registration. Annual Meeting Full registration fees include: All meeting materials Member Education Forum workshops Co-operative Management Conference (co-op staff/ managers only) National business meeting and lunch Annual Meeting of Ontario Members or regional meetings AGM Dinner Meals Reduced registration fees for Alternates and Observers We want to encourage all co-ops to send as many participants as they can to the annual meeting, so we have lowered the regular rate to provide a reduced Alternate and Observer fee to help. This meeting is a not-to-be missed event. Except for the Friday networking lunch (first-come, first-served) and lunch on Saturday, there are no other organized lunches during the AGM. There are many restaurants in the area, and you will find a restaurant guide in your on-site registration kit. Child care support CHF Canada strives to enhance the accessibility and inclusivity of our events, especially our Annual General Meeting. This includes helping parents with the cost of child care. If you are a parent who might struggle with paying child care expenses while attending our AGM, you may be eligible for a daily allowance. For more details on eligibility and how to apply, please go to our AGM website at Cancellation If you need to cancel, you must do so by May 23, There s a cancellation fee of $125 and refunds will not be processed until after the AGM. There will be no refund for cancellations after May 23. There s no charge to change the name of your delegate or other participants. If you need to change a name, you must formally request this in writing and the letter must be signed by someone with signing authority in your co-op. Registration fees CHF Canada s members can save 50% off the price of registration for all AGM participants who are under 30. Full package BY MAY 9 AFTER MAY 9 Delegate (more than 50 units) from all member organizations $ 985 $ 1,085 Delegate (1 50 units) $ 690 $ 790 Delegate (including Co-operative Management Conference) $ 1,130 $ 1,260 Alternate/Observer/Associate $ 740 $ 815 Co-op staff: first registrant $ 1,130 $ 1,260 Co-op staff: additional registrants $ 565 $ 635 Non-member $ 1,575 $ 1,745 Individual workshops (only available after May 9) 1.5 and 2 hours $125 member / $350 non-member 2.5 and 3 hours $175 member / $350 non-member To find out more, see page 4 Think young at the Annual Meeting CHF Canada is committed to supporting young member engagement and offers 50% off the registration fee for all AGM participants under 30 years of age. Each year the number of young members attending the AGM continues to grow and we know we can keep doing better! Help us support a new generation of co-op housing leaders and send a young person from your co-op to the AGM. Getting the discount is easy; just follow the directions in our online registration system. Questions? AGM Registrar Marie Marin, or registration@agm.chfcanada.coop. CHF CANADA 2018 AGM VICTORIA 14

15 Online registration continued We re doing our best to increase access to information while reducing paper waste. Please use the website as your key source of AGM information. All AGM information can be found on the AGM Information Centre at Watch for regular updates on the elections for the Board of Directors, Ontario Council, and the Finance and Audit Committee, as well as the 2017 (Niagara Falls) AGM minutes, CHF Canada s audited financial statements and more. Workshops Register for your workshops online at the same time as you register for the AGM. There is a limit on how many people can register for each workshop, so start planning now. To ensure that your workshop choices are available, don t delay. We encourage you to talk to other co-op members and your board before registering for workshops; that way you can bring back information and tools that your co-op can use right away. Individual workshops (available after May 9) If you re not registering for the full AGM, you can still register online for individual workshops in the Member Education Forum. You can register for individual workshops starting May 9, Please note that this does not give you access to any other AGM event, including the Welcome Reception, Annual Meeting of Ontario Members, the AGM Dinner or the National Business Meeting. Donations to the homeless Each year, we ask for donations to help the homeless in our host city. There s an option to make a donation when you register. What s next? In May, we will everyone who has registered for the annual meeting. It will include workshop confirmations and more information about the AGM. UPCOMING MATERIALS ONLINE DISTRIBUTED 2017 AGM minutes Now On request Resolutions package: includes the resolutions sent to CHF Canada, including those for the Ontario Region. Make sure your delegate and any other members registered for the AGM get a copy of this information as soon as you receive it. April 25 To all co-ops, by mail, April 25 Audited financial statements and financial reports April 28 On request Participant newsletter with updates and information for registered participants May 23 By Meeting Information Book On site in registration kits CHF CANADA 2018 AGM VICTORIA 15

16 Member Education Forum June 7 & 8 Join us in our 50th year of engaging our members with interactive and dynamic educational workshops. As we reflect on our co-op accomplishments over the past half century, we are also focusing on the future: a future where our co-ops are well governed with long-term plans to ensure healthy co-op communities and viable co-op businesses; a future where we have more co-op housing from growth and development that starts with you! Be sure to check out the workshop topic streams below to help you choose the right balance and you ll be on your way to sustaining the long-term viability of your co-op s business and community. Whether you are new to your board, need a refresher or are interested tackling emerging issues, we ve got you covered! Come meet and connect with co-operators from across Canada, and leave inspired! A = Thursday 9 a.m. 12 p.m. B = Thursday 2 4:30 p.m. C = Friday 10:30 a.m. 12 p.m. Good governance A1 A2 B1 B2 C1 C2 C3 Good member service Minding your own board business Dealing effectively with difficult conversations Human rights and your co-op Welcoming new members Brilliant board meetings You re the boss: The board s role as employer Co-op finances A3 B3 C4 Planning A4 A5 B4 B5 B6 C5 C6 Ten things to look at in your co-op s financial statements Budgeting for beginners Investment options for co-ops End of mortgage: Information for HSA co-ops Planning for success post operating agreement Social housing modernization and the National Housing Strategy Greener co-ops showcase Risk management: Best practices Co-ops in the National Housing Strategy era UN Sustainability Goals Healthy communities A6 A7 A8 B7 B8 B9 C7 C8 Smoking and cannabis in co-ops Building relationships with Indigenous communities Mental health and your co-op community Creating an age-friendly co-op Healthy co-op communities and the seven co-op principles The amazing story of co-op housing Young member engagement: Bridging the generation gap KAIROS Blanket Exercise Growth and development A9 Learning all about co-op development A10 Community land trust model: celebrating success A11 B11 Ready for action: Growing the sector (full day!) B10 Working with local government C9 Redevelopment lessons from South Africa C10 Managing change and co-op development CHF CANADA 2018 AGM VICTORIA 16

17 Member Education Forum Workshops GOOD GOVERNANCE CO-OP FINANCES PLANNING HEALTHY COMMUNITIES GROWTH AND DEVELOPMENT THURSDAY 9 A.M. 12 P.M. A1 Good member service A2 Minding your own board business A3 Ten things to look at in your co-op s financial statements A4 End of mortgage: Information for HSA co-ops A5 Planning for success post operating agreement A6 Smoking and cannabis in co-ops A7 Building relationships with Indigenous communities A8 Mental health and your co-op community A9 Learning all about co-op development A10 Community land trust model: celebrating success A11 B11 Ready for action: Growing the sector (full day!) THURSDAY 2 4:30 P.M. B1 Dealing effectively with difficult conversations B2 Human rights and your co-op B3 Budgeting for beginners B4 Social housing modernization and the National Housing Strategy B5 Greener co-ops showcase B6 Risk management: Best practices B7 Creating an age-friendly co-op B8 Healthy co-op communities and the seven co-op principles B9 The amazing story of co-op housing B10 Working with local government A11 B11 Ready for action: Growing the sector (full day!) FRIDAY 10:30 A.M. 12 P.M. C1 Welcoming new members C4 Investment options for co-ops C5 Co-ops in the National Housing Strategy era C7 Young member engagement: Bridging the generation gap C2 Brilliant board meetings C6 UN Sustainability Goals C8 KAIROS Blanket Exercise C3 You re the boss: The board s role as employer C9 Redevelopment lessons from South Africa C10 Managing change and co-op development CHF CANADA 2018 AGM VICTORIA 17

18 AGM 2018 sponsors AEROGRAPHICS CREATIVE SERVICES CHF CANADA 2018 AGM VICTORIA 18

19 Notes CHF CANADA 2018 AGM VICTORIA 19

20 Contact us National Office Metcalfe Street Ottawa, ON K2P 1P9 Tel: Fax: Toll-free: Ontario Region Spadina Avenue Toronto, ON M5S 2T9 Tel: Fax: Toll-free: Vancouver Office Commercial Drive Vancouver, BC V5L 3Y3 Tel: Fax: Toll-free: Manitoba Office Box Main Street, Unit 13B Winnipeg, MB R3C 3Z8 Tel: Toll-Free: Nova Scotia Office Suite Brownlow Avenue Dartmouth, NS B3B 1T5 Tel: Fax: Toll-free: AGM Registrar Marie Marin CHF CANADA 2018 AGM VICTORIA chfcanada 20