GREATER ORLANDO AVIATION AUTHORITY AGENDA DATE: AUGUST 15, 2018 DAY: WEDNESDAY TIME: 2:00 P.M.

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1 GREATER ORLANDO AVIATION AUTHORITY AGENDA DATE: AUGUST 15, 2018 DAY: WEDNESDAY TIME: 2:00 P.M. PLACE: CARL T. LANGFORD BOARD ROOM, ORLANDO INTERNATIONAL AIRPORT, ONE JEFF FUQUA BOULEVARD For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) I. CALL TO ORDER. II. ROLL CALL. III. PLEDGE OF ALLEGIANCE IV. CONSIDERATION OF AVIATION AUTHORITY MINUTES FOR JUNE 20, 2018 V. PRESENTATION A. Acceptance of Awards Received by the Aviation Authority VI. CONSENT AGENDA: (These items are considered routine and will be acted upon by the Authority in one motion. If discussion is requested on an item, it will be considered separately.) Items in bold indicate an amount of $1 million or greater. dayci A. Recommendation to Accept Committee Minutes stan B. Recommendation of the Construction Committee to Approve an Amendment to each of the Addenda to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for Pre-Construction Services and Multiple Guaranteed Maximum Price (GMP) Projects for the South Airport Intermodal Terminal Facility (ITF) Complex at the Orlando International Airport stan C. Recommendation of the Construction Committee to Approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Hensel Phelps Construction, for Project Bid Package (BP) No. S00145, South Terminal C, Phase 1, Airside Early Interiors (GMP No. 6-S.3) at the Orlando International Airport stan D. Recommendation of the Construction Committee to Approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture, for Project Bid Package (BP) No. S00156, South Terminal C, Phase 1, Central Energy Plant and Emergency Power Generation (EPG) Building (GMP No. 14-S) at the Orlando International Airport NOTE: Any person who desires to appeal any decision made at these meetings will need record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based.

2 GREATER ORLANDO AVIATION AUTHORITY AGENDA PAGE 2 VI. CONSENT AGENDA (con t): ks E. Recommendation of the Construction Committee to Terminate Negotiations with Virtual Equipment Rentals, Inc. and Conduct Contract Negotiations with SACO Technologies, Inc. for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer (OEM) of LED Technology for the South Terminal C, Phase 1, Program, at the Orlando International Airport kb F. Recommendation to Approve Benefit Plan Renewals for Active and Retired Employees stan G. Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 199 to the Continuing Program and Project Management (OAR Prime Entity) Services Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Additional Construction Phase Owner s Authorized Representative (OAR) Services for Project Bid Package (BP) No. 447, Ticket Lobby Program Main Ticket Lobby Modifications, at the Orlando International Airport stan H. Recommendation of the Construction Committee to Award Project Bid Package (BP) No , Intrusion Detection System and Pond Security Fencing (Design/Build), at the Orlando International Airport (MCO), to R.L. Burns, Inc. stan I. Recommendation of the Construction Committee to Approve the Purchase of McGraw-Edison Cooper TopTier Light Fixtures for Project E-00162, Parking Garage A Light Fixture Replacement at the Orlando International Airport from Colonial Electric Supply stan J. Recommendation of the Construction Committee to Approve a Job Order Construction Services Addendum to the Continuing Horizontal Construction Services Agreement with Prime Construction Group, Inc. for Project H-S00016, Rent-A-Car (RAC) Maintenance/ Storage and Quick Turn-Around (QTA) Facilities Early Clear and Grub, at the Orlando International Airport stan K. Recommendation of the Construction Committee to Award Project V-S00010, HBJ Warehouse Interior Renovations (Design/Build), at the Orlando International Airport, to Gomez Construction Company stan L. Recommendation of the Construction Committee to Approve Change Orders to Various Contracts stan M. Recommendation of the Professional Services Committee to Approve a No Cost Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport stan N. Recommendation of the Professional Services Committee to Approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport stan O. Recommendation of the Professional Services Committee to Approve an Addendum to the Information Technology Consulting Services Agreement with Barich, Inc. for Information Technology Specialty Consulting Services for W , Resource Management System (RMS), at the Orlando International Airport stan P. Recommendation of the Professional Services Committee to Select Firms Shortlisted for Continuing Electrical Construction Services at the Orlando International Airport, Orlando Executive Airport and Other Facilities Operated by the Aviation Authority stan Q. Recommendation of the Professional Services Committee to Exercise the Second and Final One-Year Renewal Option for Unified Communications Managed Services at the Orlando International Airport and Orlando Executive Airport with Avaya, Inc. stan R. Recommendation of the Professional Services Committee to Approve an Amendment to Addendum No. 47 to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Additional Fiscal Year (FY) 2018 Digital Ecosystem Consulting Services at the Orlando International Airport stan S. Recommendation of the Professional Services Committee to Approve Addenda to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Various Information Technology Support Services at the Orlando International Airport stan T. Recommendation of the Professional Services Committee to Approve Addenda to the Information Technology Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated at the Orlando International Airport phil U. Recommendation of the Capital Management Committee (CMC) to Authorize Staff to Proceed with a Procurement Process for Virtual Ramp Control (VRC) for Operations

3 GREATER ORLANDO AVIATION AUTHORITY AGENDA PAGE 3 VI. CONSENT AGENDA (con t): kathy V. Recommendation to Approve Revision to Organizational Policy and Procedure Section , Wage and Pay Plan fk W. Recommendation to Approve Revision to Organizational Policy Section , Professional Services Committee (PSC). ds X. Recommendation to Dispose of Surplus Property phil Y. Recommendation to Increase the Annual Funding for U.S. Customs and Border Protection Section 559 Reimbursable Services Agreement phil Z. Recommendation of the Capital Management Committee to Approve the Capital Improvement Plan (CIP) for Orlando Executive Airport (ORL) ray AA. Recommendation of the Concessions/Procurement Committee to Award the Purchase of 175 Cisco Catalyst 9300 Switches to Veytec, Inc. ray BB. Recommendation of the Concessions/Procurement Committee to Approve the Second Renewal Option for Purchasing Contract 18-14, Terminal Janitorial Maintenance, with Flagship Facility Services, Inc. ray CC. Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 02-19, Holiday Decoration Services, to D & K Design, LLC, d/b/a Danken ray DD. Recommendation to Approve an Amendment to the Airside 1 Specialty Retail Concession Package Agreement with Hudson-Keys Orlando Joint Venture ray EE. Recommendation of the Concessions/Procurement Committee to Approve a Single Source Procurement Justification for a Request for Quotations for a Blanket Purchase Agreement for Paper Towel Products ray FF. Recommendation to Approve a Modification to the Eighth Amendment to the Lease Agreement at Colonial Promenade Shopping Center with K&G Men s Company, Inc. ray GG. Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 12-18, Interior Plant Maintenance at Terminal and Airsides, to Rentokil North America, Inc. ray HH. Recommendation of the Concessions Procurement Committee to Approve the Ranking of Proposals and Award of the STC Retail Package 1 Concession at Orlando International Airport to Paradies MCO, LLC ray II. Recommendation of the Concessions/Procurement Committee to Approve the Second Renewal Option for Contract 20-14, Replacement/Installation and Fabrication of Vinyl Slipcovers and Repair of Passenger Style Flyaway Seating, with Ocampo Upholstery, Inc. ray JJ. Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 01-19, Rattan/Wicker Chair Repair Services, to New Image Upholstery, Inc. phil KK. Recommendation to Amend the Aviation Authority s Airport Concession Disadvantaged Business Enterprise Policy (ACDBE) to More Closely Mirror the Federal Aviation Administration (FAA) ACDBE Policy and Other Miscellaneous Revisions ks LL. Recommendation of the Construction Finance Oversight Committee to Approve the Use of Capital Expenditure Funds for Project V-00867, Centerfield Air Rescue and Fire Fighting (ARFF) Administration Building, at the Orlando International Airport VII. NEW BUSINESS: ks A. Recommendation to Approve Preliminary Budget for FY VIII. CHAIRMAN S REPORT fk A. Business Items IX. INFORMATION SECTION: (No action is required on the item(s). Board members should feel free to ask questions on the item(s).) phil A. Notification of Chief Executive Officer Approvals for August Board Meeting phil B. Notification of Release of RFP/RFB/RFQ s

4 GREATER ORLANDO AVIATION AUTHORITY AGENDA PAGE 4 IX. INFORMATION SECTION (con t): stan C. Notification of Construction Committee s Recommendations to the Chief Executive Officer for Approvals in Connection with the West Security Screening Check Point (SSCP) Expansion Program, at the Orlando International Airport, for August 2018 Board Meeting stan D. Notification to Correct Change Order Amounts for Change Order (CO) No. 2 on Project Bid Package (BP) No. S00132, CO No. 4 on Project BP No , and CO No. 5 on Project BP No stan E. Notification of the Professional Services Committee s Approval of the Lists of Pre-Qualified Subcontractors/Suppliers for Major Trade Packages for the South Terminal C, Phase 1, Program, at the Orlando International Airport stan F. Construction Progress Report NEXT SCHEDULED BOARD MEETING IS ON WEDNESDAY, SEPTEMBER 19, 2018

5 DRAFT COPY On WEDNESDAY, JUNE 20, 2018, the GREATER ORLANDO AVIATION AUTHORITY met in regular session in the Carl T. Langford Board Room of the Aviation Authority offices in the main terminal building at the Orlando International Airport (OIA), One Jeff Fuqua Boulevard, Orlando, Florida. Chairman Frank Kruppenbacher called the meeting to order at 2:02 p.m. The meeting was posted in accordance with Florida Statutes and a quorum was present. [Live Streaming from Orlando, FL] Authority members present, Frank Kruppenbacher, Chairman Dean Asher, Treasurer Ed Fouche Maggie Montalvo Also present, Phillip N. Brown, Chief Executive Officer and Secretary Dayci S. Burnette-Snyder, Director of Board Services and Assistant Secretary Marcos Marchena, General Counsel For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) MINUTES 1. Upon motion by Mr. Asher, second by Mr. Fouche, vote carried to accept the May 16, 2018, minutes as written. TWENTY-YEAR SERVICE AWARD TO EUSEBIO MELENDEZ 2. Mr. Tom Draper, along with Mr. Brown and the Board recognized Mr. Melendez for his 20 years of service to the Aviation Authority. Changing subject matter, Chairman Kruppenbacher mentioned the upcoming 4 th of July Liberty Weekend and the outstanding performance put on by the Orlando Philharmonic. RECIPIENT OF THE COLONEL JOE KITTINGER AWARD 3. Ms. Carolyn Fennell, Senior Director of Public Affairs and Community Relations, presented the Committee s recommendation for this year s recipient. She mentioned that the Aviation Authority created the Colonel Joe Kittinger Award to recognize and honor a local veteran for his or her outstanding service and contributions to aviation, the country, and the Central Florida community. Past

6 PAGE 2 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY recipients include Colonel Joe Kittinger, Lt. Colonel R. Patrick Phillips, Lt. Colonel Clyde E. Gene O Baker, Dr. Story Musgrave, and Vice Admiral Alfred G. Harms. Ms. Fennell then reviewed the composition of the working group that selects the recipients and the nomination criteria. She then talked about this year s recipient, Thomas L. Baptiste, his military and civilian career highlights. It was respectfully requested that the Aviation Authority Board accept the recommendation of the working group to present Lt. General Thomas L. Baptiste, US Air Force (Retired) with the 6 th Annual Colonel Joe Kittinger Award on June 30, 2018, at the Liberty Weekend celebration. Upon motion by Mr. Asher, second by Mr. Fouche, vote carried to approve the recommended action. Chairman Kruppenbacher publicly recognized Ms. Fennell for her dedication and contribution to the working group and making it appear so seamlessly. CONSENT AGENDA 4. Item TT was considered separately. Upon motion by Mr. Asher, second by Ms. Montalvo, vote carried to adopt a resolution as follows: It is hereby resolved by the Greater Orlando Aviation that the following Consent Agenda items are approved, accepted, and adopted and execution of all necessary documents is authorized by the Aviation Authority's Officers or Chief Executive Officer: A. accept for filing the following minutes April 24, 2018, Ad Hoc Committee; April 18, 2016, Construction Committee; April 3, 10, 17, 24, and May 1, 2018, Construction Committee; April 23, 2018, Design Review Committee; March 31, April 19, 29, May 10 (2 meetings), June 7, 29, and July 11, 2016, Professional Services Committee; November 10, 2017 Professional Services Committee; January 23, February 13, 27, March 8, 20, 29, April 4, 5, 24, 26, May 1, and May 2 Professional Services Committee; B. approved the recommendation of the Concessions/Procurement Committee to (1) accept the ranking of the Concessions/Procurement Committee; (2) award the STC Food and Beverage Package 1 Concession to Host PHE LDL MCO FB, LLC (Host), as the highest ranked proposer; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; C. approve the recommendation of the Concessions/Procurement Committee to: (1) approve a Single Source Procurement Justification and award Purchasing Agreement AG-577, Marketing Agreement with the Orlando Magic, Ltd, and Orlando Events Center Enterprises, LLC, for a one year term; (2) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $124,000; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the Purchasing Agreement following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; D. approve the recommendation of the Concessions/Procurement Committee to: (1) amend Purchasing Contract 02-11, Common Use Passenger Processing System (CUPPS) and Common Use Self Service (CUSS) Operations and Maintenance Services with SITA Information Networking Computing USA, Inc.; (2) authorize funding from the Operations and Project Fund in the amount not-to-exceed $1,040,108; and (3) authorize an Aviation

7 PAGE 3 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Authority Officer or the Chief Executive Officer to execute the appropriate amendment following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; E. approve the recommendation for the renewals and scope modifications of the State and Federal Governmental Relations Consulting agreements; approve a new agreement with The Rubin Group for State Governmental Relations Consulting services; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the agreements following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; F. approve the recommendation of the Concessions/Procurement Committee to: (1) approve an amendment to the Ground Transportation Concession Agreement with Mears Destination Services, Inc. to reduce the Level 1 counter space to 1,773 square feet; and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; G. approve the recommendation of the Concessions/Procurement Committee to: (1) deem Vector Fleet Management, LLC, non-responsive; (2) award Purchasing Contract 18-18, Vehicle and Equipment Maintenance Services to First Vehicle Services, Inc. for a three year term with one three year renewal term; (3) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $9,748,632.16; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the Purchasing Contract following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; H. approve the recommendation of the Concessions/Procurement Committee to: (1) amend Contract 22-13, Personnel Screening Services with Covenant Aviation Services, LLC to extend the Contract one year at the existing rates; (2) authorize funding from the Operations and Maintenance Fund and the Construction Fund in the amount of $4,624, and $329,751.00, respectively; and (3) authorize an Aviation Authority officer or Chief Executive Officer to execute the appropriate Amendment following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; I. approve the recommendation of the Concessions/Procurement Committee to: (1) reject the bid received from Rentokil North America Inc. for Purchasing Contract 12-18, Interior Plant Maintenance at Terminals and Airsides as non-responsive; (2) approve direct contract negotiations with Rentokil North America Inc. for Purchasing Contract 12-18, Interior Plant Maintenance at Terminals and Airsides in accordance with Policy Section , Purchasing, Operational Procedures, Non-Competitive Procurement; and (3) return to the Aviation Authority Board with final negotiated agreement for consideration [FILED DOCUMENTARY NO ]; J. approve the recommendation to approve a Memorandum of Understanding between the Aviation Authority and the Central Florida Expressway Authority to provide transponders on a voluntary basis to rental car customers at the Orlando International Airport and to authorize an Aviation Authority Officer or the Chief Executive Officer to execute the Memorandum of Understanding following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; K. approve the recommendation to: (1) approve the Consent to Assignment and Assumption of the Lease Agreement for the Herndon Village Shoppes at Orlando Executive Airport; (2) release the Assignor as provided under the terms of the Consent to

8 PAGE 4 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Assignment and Assumption of Lease Agreement; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the Consent to Assignment and Assumption of Lease Agreement following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; L. approve the recommendation of the Concessions/Procurement Committee to: (1) approve a Single Source Procurement Justification and award Purchasing Agreement AG-578, Provision of Marketing Support and Advertising Opportunities for the Greater Orlando Aviation Authority with the University of Central Florida and UCF Athletics Association, Inc., for a five year term; (2) authorize funding from the Operation and Maintenance Fund in the amount not to exceed $700,000; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the Purchasing Agreement following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; M. approve the recommendation to: (1) approve the amended reduction in the premises under the Westfield Agreement, reimbursement of the unamortized concessions improvements and an equitable reduction of Westfield s Minimum Annual Concession Fee, as determined by the Chief Executive Officer; (2) approve the termination of the Existing Disney West Agreement on the anticipated termination date; (3) approve the new Disney West Agreement with business terms as presented and with such minor modifications as are deemed appropriate by the Chief Executive Officer; (4) request Orlando City Council concurrence of the new agreement with Walt Disney Parks & Resorts U.S., Inc. for a term in excess of 10 years and (5) authorize the Chief Executive Officer or Aviation Authority Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; N. approve the recommendation of the Finance Committee to award the following revolving line of credit facilities for a minimum term of three years with the Aviation Authority having the option of two one-year renewals: (1) award a $75 million revolving line of credit facility to Bank of America, N.A.; (2) award a $175 million revolving line of credit facility to Wells Fargo Bank, N.A.; (3) in the event negotiations are not successful with one of the two named banks then the full $250 million line of credit award will be awarded to the bank with most favorable terms and conditions; (4) approve the Authorizing Resolution for the 2018 Credit Agreement and 2018 Revolving Credit Notes; (5) request Orlando City Council approval of the Authorizing Resolution for the 2018 Credit Agreement and 2018 Revolving Credit Notes; (5) authorize funding for the cost of issuance in the not-to-exceed amount of $90,000 from Discretionary Funds; and (6) authorize the Chairman, Vice Chairman or other Authorized Officer of the Aviation Authority, and the Secretary or Assistant Secretary of the Aviation Authority, to approve the final form of these and all related documents and execute them accordingly, subject to satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; O. approve the recommendation to adopt the Resolution approving a Plan of Finance and the issuance of not-to-exceed $975,000,000 in aggregate par amount of debt (in addition to prior approvals) to fund a portion of the costs related to projects in the Capital Improvement Program; express the Aviation Authority's official intent to reimburse expenditures from proceeds of such debt; and request Orlando City Council to approve the Resolution [FILED DOCUMENTARY NO.10098];

9 PAGE 5 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY P. approve the recommendation to authorize the Chief Financial Officer to approve budget transfers in excess of $250,000 through fiscal year-end, September 30, 2018; Q. approve the recommendation to authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents to use additional Capital Expenditure Funds for Hurricane Irma related costs, following satisfactory review by legal counsel; R. approve the License Agreement (Dynamic Message Sign) by and between the Greater Orlando Aviation Authority and the Central Florida Expressway Authority and authorize an Aviation Authority Officer or the Chief Executive Officer to execute all necessary documents, following satisfactory review by legal counsel [FILED DOCUMENTARY NO.10099]; S. approve the recommendation of the Construction Committee to: (1) approve an Amendment to Addendum No. 1 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for W-S00102, SAPM Pre-Construction Services, for the Amendment credit amount of ($86,345.65) for a revised final total Addendum amount of $3,246,391.35; (2) approve an Amendment to Addendum No. 7 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00105, SAPM Sitework and Utilities (GMP No. 1B), for the GMP Amendment credit amount of ($358,997.53) for a revised final total GMP amount of $32,791,976.47; (3) approve an Amendment to Addendum No. 12 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00112, SAPM Guideway (GMP No. 3), for the GMP Amendment credit amount of ($19,417.13) for a revised final total GMP amount of $13,280,787.87; (4) approve an Amendment to Addendum No. 13 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00120, SAPM North APM/Rail MSE Wall and Abutment (GMP No. 3A), for the GMP Amendment credit amount of ($6,902.29) for a revised final total GMP amount of $1,169,936.71; (5) approve an Amendment to Addendum No. 10 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00123, SAPM Guideway Foundations (GMP No. 3B), for the GMP Amendment credit amount of ($75,740.18) for a revised final total GMP amount of $7,738,433.82; (6) approve an Amendment to Addendum No. 8 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00106, SAPM Roads and Bridges (GMP No. 4), for the GMP Amendment credit amount of ($221,028.03) for a revised final total GMP amount of $36,309,317.92; (7) approve an Amendment to Addendum No. 18 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00125, SAPM Roadway Signage and Lighting (GMP No. 4A), for the GMP Amendment credit amount of ($313,869.93) for a revised final total GMP amount of $5,353,692.07; (8) approve an Amendment to Addendum No. 11 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00104, SAPM APM Parking Garage (GMP No. 5), for the GMP Amendment credit amount of ($2,060,049.31) for a revised final total GMP amount of $44,794,948.69; (9) approve an Amendment to Addendum No. 14 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S0013, SAPM APM Structure (GMP No. 6), for the GMP Amendment credit amount of ($1,058,013.97) for a revised final total GMP amount of $32,316,240.03; (10) approve an Amendment to Addendum No. 16 to the Construction Management at Risk Services Agreement with Hensel

10 PAGE 6 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Phelps Construction Co. for BP No. S00116, SAPM APM Finishes (GMP No. 7), for the GMP Amendment credit amount of ($719,293.07) for a revised final total GMP amount of $30,034,599.93; (11) approve an Amendment to Addendum No. 17 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00114, SAPM Landscaping (GMP No. 8), for the GMP Amendment credit amount of ($345,009.02) for a revised final total GMP amount of $5,103,799.98; (12) approve an Amendment to Addendum No. 15 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00111, SAPM Central Energy Plant (GMP No. 9), for the GMP Amendment credit amount of ($916,429.37) for a revised final total GMP amount of $11,508,595.63; (13) approve an Amendment to Addendum No. 4 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction Co. for BP No. S00102, SAPM Site Logistics (GMP No. 10), for the GMP Amendment credit amount of ($401,821.69) for a revised final total GMP amount of $16,076,964.31; with funding for all of the identified addenda credited to FDOT Grants, All Aboard Florida, Passenger Facility Charges, Customer Facility Charges, General Airport Revenue Bonds, and Aviation Authority Funds to the extent eligible; and, (14) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; T. approve the recommendation of the Construction Committee to approve an Amendment to Addendum No. 2 to the Construction Management at Risk Services Agreement with Hensel Phelps Construction for BP No. S00127, South Terminal C, Phase 1 - Mass Clearing, Grubbing and Expansion of Lake Gillooly (GMP No. 2-S) at the Orlando International Airport, for a total negotiated GMP Amendment credit amount of ($600,000), which includes a decrease amount of ($565,872) for Allowances, and a decrease amount of ($34,128) for CM@R P&P Bonds, with funding credited to Customer Facility Charges, and General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; U. approve the recommendation of the Construction Committee to: (1) approve an Amendment to the BP No. S00132, Baggage Handling System (BHS) Design/Build/Operate/Maintain (DBOM) Agreement with Vanderlande Industries, Inc. for Additional Operate/Maintain Services in support of the South Terminal C, Phase 1 Expansion Program at the Orlando International Airport, for the total not-to-exceed fee amount of $4,700,574, with funding from Operations and Maintenance Fund; (2) authorize the Purchasing Office to issue the necessary purchase order; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; V. approve the recommendation of the Construction Committee to approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Hensel Phelps Construction for Project BP No. S00144, South Terminal C, Phase 1, Airside Terminal, Enclosures and Exterior Finishes (GMP No. 6- S.2) at the Orlando International Airport, for a total negotiated GMP amount of $104,107,463, which includes $85,983,643 for Direct Cost of Work, $157,441 for Unbought Scope, $5,444,000 for Allowances, $3,663,403 for CM@R Contingency, $2,289,627 for Owner Contingency, $686,825 for P&P Bonds (0.66%), and a maximum fee amount of $5,882,524 (6.031%), with funding from Passenger Facility Charges and General Airport

11 PAGE 7 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; W. approve the recommendation of the Construction Committee to approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for Project BP No. S00163, South Terminal C, Phase 1, Enplane/Deplane Bridge and Roadways Balance of Work - FDOT (GMP No. 5-S.5), for a total negotiated GMP amount of $66,955,635, which includes $58,732,798 for Direct Cost of Work, $621,135 for Unbought Scope, $2,967,697 for CM@R Contingency, $1,483,849 for Owner Contingency, $444,586 for P&P Bonds (0.664%), and a maximum fee amount of $2,705,570 (4.211%), with funding from the Aviation Authority s Line of Credit to be reimbursed by FDOT Grants and General Airport Revenue Bonds to the extent eligible; and authorize an Aviation Authority Officer or the Chief legal counsel [FILED DOCUMENTARY NO ]; X. approve the recommendation of the Construction Committee to approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for Project BP No. S00170, South Terminal C, Phase 1, Underground Electrical Distribution (GMP No. 5-S.6) at the Orlando International Airport, for a total negotiated GMP amount of $40,534,012, which includes $34,239,548 for Direct Cost of Work, $1,692,500 for Allowances, $1,796,602 for CM@R Contingency, $898,301 for Owner Contingency, $269,146 for P&P Bonds (0.664%), and a maximum fee amount of $1,637,915 (4.211%), with funding from General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; Y. approve the recommendation of the Construction Committee to approve an Amendment to Addendum No. 5 to the Prime Architectural Design Consultant for the South Terminal C Professional Services Agreement with Fentress Architects, Ltd., Inc., for Additional Design Intent and Review Services for W-S00206, South Terminal C, Phase 2 Prime Architectural Design Consultant Services, at the Orlando International Airport, for a total not-to-exceed fee amount of $285,852.15, with funding from Authority Funds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; Z. approve the recommendation to approve proposed changes to the Air Service Incentive Program (ASIP); AA. approve the recommendation of the Construction Committee to: (1) approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Landside Civil Engineering Design Services to support the Quick- Turn Around (QTA) Rent-A-Car (RAC) customer isolation roadway, at the Orlando International Airport, for a total lump sum fee amount of $86,791, with funding from General Airport Revenue Bonds; (2) approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Civil Engineering Design Services to support site logistics and Tradeport ditch realignment design services, at the Orlando International Airport, for a total lump sum fee amount of $244,377, with funding from General Airport Revenue Bonds; (3) approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Airside

12 PAGE 8 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Concourse Concessions Bump-Out Design Services, at the Orlando International Airport, for a total lump sum fee amount of $382,272, with funding from General Airport Revenue Bonds; (4) approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Extend the Enplane/Deplane Structure Design Services to support the extension of the enplane/deplane structure to the north, at the Orlando International Airport, for a total lump sum fee amount of $617,996, with funding from General Airport Revenue Bonds; (5) approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for South Terminal C, Phase 1 Expansion (STC-P1X) Program Design Services to support the expansion of the South Terminal C to the south, at the Orlando International Airport, for a total amount of $28,406,017, which includes a lump sum fee amount of $28,256,332 and a not-to-exceed reimbursable fee amount of $149,685, with funding from General Airport Revenue Bonds; and, (6) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; BB. approve the recommendation of the Construction Committee to approve an Amendment to Addendum No. 2 to the Program and Project Management Services Agreement for South Terminal C, Phase 1, with Cost Management, Inc. dba CMI for Additional Construction Phase OAR Technology Support Services for W-S00111, South Terminal C, Phase 1 Program and Project Management Services, at the Orlando International Airport, for a total not-to-exceed fee amount of $318,472, with funding from General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; CC. approve the recommendation of the Construction Committee to approve an Amendment to Addendum No. 3 to the Program and Project Management Services Agreement for South Terminal C, Phase 1 with Cost Management, Inc. dba CMI for Additional FY 2018 Change Management Staffing Support Services for W-S00111, South Terminal C, Phase 1 Program and Project Management Services, at the Orlando International Airport, for a total not-to-exceed fee amount of $303,025, with funding from the Passenger Facility Charges and General Airport Revenue Bonds; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; DD. approve the recommendation of the Construction Committee to: (1) approve Additional Premium for the Aviation Authority s Builders Risk Insurance for South Terminal C, Phase 1, Expansion Program at the Orlando International Airport, for a total lump sum amount of $1,400,000, with funding from General Airport Revenue Bonds and Customer Facility Charges; (2) approve Additional Premium for Owner s Protective Professional Indemnity (OPPI) Insurance for South Terminal C, Phase 1 Expansion Program at the Orlando International Airport, for a total lump sum amount of $1,260,000, with funding from General Airport Revenue Bonds and Customer Facility Charges; (3) approve Additional Layer of Coverage in the amount of $25 Million of Owner s Protective Professional Indemnity (OPPI) Insurance for South Terminal C, Phase 1 Expansion Program at the Orlando International Airport, for a total lump sum premium amount of $150,000, with funding from General Airport Revenue Bonds and Customer Facility Charges; and, (4) authorize an Aviation Authority Officer or the Chief

13 PAGE 9 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Executive Officer to execute the necessary documents following satisfactory review by legal counsel; EE. approve the recommendation of the Construction Committee to award of BP No , Communications Minimum Point of Entry (MPOE), at the Orlando International Airport, to RUSH Construction, Inc., for the total bid amount of $1,177,595, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; FF. approve the recommendation of the Construction Committee to award BP No , Motor Pool Fuel Tank Replacement, at the Orlando International Airport, to RC Development Group, Inc., for the total bid amount of $433,770, with funding from Capital Expenditure Fund, and Improvement and Development Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; GG. approve the recommendation of the Construction Committee to approve a Job Order Construction Services Addendum to the Continuing Electrical Construction Services Agreement with H.L. Pruitt Corporation for Construction Services for E- S00004, Runway 36R High Intensity Approach Lighting System with Sequenced Flashing Lights (ALSF) OUC Ductbank, at the Orlando International Airport, for the directnegotiated lump sum amount of $540,380, with funding from General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; HH. approve the recommendation of the Construction Committee to approve a Job Order Construction Services Addendum to the Continuing Roofing Construction Services Agreement with P&A Roofing and Sheet Metal, Inc. for Construction Services for Project R-S00001, HBJ Warehouse Roof Replacement, at the Orlando International Airport, for the total direct-negotiated amount of $732, which includes a lump sum amount of $707, and a not-to-exceed allowance amount of $25,000.00, with funding from Authority Funds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; II. approve the recommendation of the Construction Committee to award Project V-00867, Centerfield Aircraft Rescue and Fire Fighting (ARFF) Administration Building, at the Orlando International Airport, to R.L. Burns, Inc., for the total bid amount of $2,025,867, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; JJ. approve the recommendation of the Construction Committee to award Project V-00868, Pier 22 North Terminal Baggage Handling System (BHS) Reinstatement, at the Orlando International Airport, to R.L. Burns, Inc., for the total bid amount of $484,773, with funding from Capital Expenditure Fund and General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ];

14 PAGE 10 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY KK. approve the recommendation of the Construction Committee to award Project V-S00008, HBJ Warehouse HVAC Replacement and Miscellaneous Electrical Improvements, at the Orlando International Airport, to Gomez Construction Company, for the total bid amount of $1,099,323.15, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; LL. approve the recommendation of the Construction Committee to: (1) approve Change Order No. BP-S in the amount of $357,900 and no time extension, with funding as outlined in Attachment A (copy on file); (2) approve Change Order No. BP- S in the amount of $18,889,281 and no time extension, with funding as outlined in Attachment A; (3) approve Change Order No. BP in the amount of $1,761, and no time extension, with funding as outlined in Attachment A; (4) approve Change Order No. BP in the amount of $587, and no time extension, with funding as outlined in Attachment A; (5) approve Change Order No. BP in the credit amount of ($689,577.59) and a 70 calendar day time extension to Substantial Completion, and request Orlando City Council and FAA concurrence (as required because of FAA funding), with funding as outlined in Attachment A; (6) approve Change Order No. BP in the credit amount of ($638,826.14) and no time extension, and request Orlando City Council and FAA concurrence (as required because of FAA funding), with funding as outlined in Attachment A; (7) approve Change Order No. BP in the amount of $68, and no time extension, with funding as outlined in Attachment A; (8) approve Change Order No. V in the amount of $142,371 and a 140 calendar day time extension to Substantial Completion, with funding as outlined in Attachment A; (9) approve Change Order No. V in the amount of $185,005 and a 45 calendar day time extension to Substantial Completion, with funding as outlined in Attachment A; (10) approve Change Order No. V in the amount of $633, and a 248 calendar day time extension to Substantial Completion, with funding as outlined in Attachment A; and, (11) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the change order(s) following satisfactory review by legal counsel; MM. approve the recommendation to ratify the Resolution accepting Amendment No.3 to Joint Participation Agreement FM / as executed by the Chief Executive Officer s designee and the Assistant Secretary on June 11, 2018; NN. approve the recommendation of the Construction Committee to authorize the purchase of Portable Stormwater Control Pumps from Thompson Pump & Manufacturing Company, Inc. for the total lump sum amount of $304,417, with funding from Capital Expenditure Fund; (2) authorize the Purchasing Office to issue the necessary purchase order; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel; OO. approve the recommendation of the Construction Committee to approve an Amendment to Purchasing Contract 16-15, Security Area Monitoring Services (SAMS), at the Orlando International Airport, for On-Call SAMS in support of the South Terminal C, Phase 1, Program, for a total not-to-exceed fee amount of $240,000, with funding from General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ];

15 PAGE 11 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY PP. approve the recommendation of the Construction Committee to: (1) approve a no cost Addendum to the Continuing Low Voltage Construction Services Agreement with Global One Networks, LLC to exercise the second and final one-year renewal option and extend the Agreement to October 27, 2019; (2) approve a no cost Addendum to the Continuing Low Voltage Construction Services Agreement with Orion Management Services, LLC to exercise the second and final one-year renewal option and extend the Agreement to September 18, 2019; (3) approve a no cost Addendum to the Continuing Low Voltage Construction Services Agreement with Orlando Business Telephone Systems, Inc. to exercise the second and final one-year renewal option and extend the Agreement to September 10, 2019; (4) approve a no cost Addendum to the Continuing Low Voltage Construction Services Agreement with Quality Cable Contractors, Inc. to exercise the second and final one-year renewal option and extend the Agreement to September 10, 2019; and (5) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; QQ. approve the recommendation of the Professional Services Committee to (1) approve the ranking of the firms for Design/Build Services for BP No , Intrusion Detection System and Pond Security Fencing (Design/Build) at the Orlando International Airport, as follows: First R.L. Burns, Inc.; and, Second Gomez Construction Company; (2) authorize negotiations with the first-ranked firm in accordance with the Aviation Authority s policy, and if those negotiations are unsuccessful, negotiate with the other firms in their ranked order; (3) subject to successful negotiations with the first-ranked firm, approve a no cost Agreement for Design/Build Services for BP No , Intrusion Detection System and Pond Security Fencing (Design/Build) at the Orlando International Airport, for the negotiated fees; and, (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; RR. approve the recommendation of the Professional Services Committee to: (1) approve the selection of all four shortlisted firms for Information Technology Consulting Services at the Orlando International Airport, Orlando Executive Airport and Other Facilities operated by the Aviation Authority as follows (in alphabetical order): Advanced IT Concepts, Inc.; Barich, Inc.; Faith Group Consulting, LLC; and, Technology Management Corporation dba Technology Management Corporation 1 Incorporated; (2) approve a no cost Information Technology Consulting Services Agreement with each of the four selected firms; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; SS. approve the recommendation of the Professional Services Committee to: (1) approve the ranking of the shortlisted firms for Resource Management System at the Orlando International Airport as follows: First - Gentrack Limited, Corp.; Second - Ultra Electronics Airport Systems, Inc.; Third - T-Systems North America, Inc.; and Fourth - Ascent Technology, Inc.; (2) authorize negotiations with the first-ranked firm in accordance with the Aviation Authority s policy, and if those negotiations are unsuccessful, negotiate with the other firms in their ranked order; and (3) upon

16 PAGE 12 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY reaching agreement with the successful proposer, present the final agreement terms to the Aviation Authority Board for approval [FILED DOCUMENTARY NO ]; TT. pulled and considered separately; UU. approve the recommendation of the Construction Finance Oversight Committee to approve the transfer of $8, from Discretionary Fund and $129, from previously-approved Capital Expenditure Fund from various closed projects to Project H and request Orlando City Council concurrence for this non-budgeted expenditures; VV. approve the recommendation to: (1) find the property listed on the memorandum no longer necessary, useful, or profitable in the operation of the Airport System; (2) request Orlando City Council concurrence and resolution of this finding; and (3) authorize staff to dispose of this property in accordance with the Aviation Authority s Policies and Procedures; WW. approve the recommendation of the Construction Finance Oversight Committee to approve the transfer of $1 Million from the previously-approved Capital Expenditure Fund intended for the TSA Recheck to BP-00443CBP CBP Regulatory Requirements and request Orlando City Council concurrence for this non-budgeted expenditures; and XX. approve the recommendation to amend the Commemorative Event Procedure (CE Procedure) [FILED DOCUMENTARY NO ]. RECOMMENDATION OF THE PROFESSIONAL SERVICES COMMITTEE TO RANK FIRMS SHORTLISTED FOR SECURITY CHECKPOINT MODIFICATIONS AND ENHANCEMENTS PROGRAM (W-00390) AT OIA 5. The original recommendation was to accept the recommendation of the Professional Services Committee to: (1) approve the ranking of the shortlisted firms for Security Checkpoint Modifications and Enhancements Program (W-00390) at the Orlando International Airport as follows: First - H.W. Davis Construction, Inc.; Second Gomez Construction Company; and, Third R.L. Burns, Inc.; (2) authorize negotiations with the first-ranked firm in accordance with the Aviation Authority s policy, and if those negotiations are unsuccessful, negotiate with the other firms in their ranked order; (3) subject to successful negotiations with the first-ranked firm, approve a no cost Agreement for Security Checkpoint Modifications and Enhancements Program (W-00390) for the negotiated fees; and, (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by Legal Counsel. Mr. Brown stated that this project is to expand the security checkpoint into the current Walt Disney World space. Following board approval, Staff will need to negotiate long lead items by late July. The timing is crucial so that the space can be completed by the end of the year. Under normal circumstances, items from the Construction Committee are considered by the Board when in excess of $250,000. However, since the July board meeting is cancelled, Mr. Brown is requesting an exception to the Policy so that we can continue with this project. The budget is set at $15 million. The Construction Committee and the Chief Executive Officer will approve the negotiated contracts. The contracts would then be reported to the Board in August. Mr. Marchena then reiterated today s request by Mr. Brown.

17 PAGE 13 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Upon motion by Mr. Fouche, second by Mr. Asher, vote carried to approve the amended recommended action [FILED DOCUMENTARY NO ]. RESOLUTION TO FAMILY OF SHERMAN DANTZLER 6. Chairman Kruppenbacher recognized the passing of Mr. Sherman Dantzler. He requested that a Resolution be written and presented to his family. He stated the following for the record: Sherman S. Dantzler was part of the vision to build a world-class international airport with a new, state-of-the-art, $300 million terminal capable of handling six million annual passengers. Mr. Dantzler s stewardship manifested itself in a commitment to making Orlando International Airport not only an integral part of the community, but making sure the community was instilled with a sense of ownership of the airport. Sherman Dantzler served as Greater Orlando Aviation Authority Chairman for two terms, during which time Orlando International Airport rose to national and global prominence by becoming an award-winning facility with passenger growth that climbed from 330,000 to more than 16 million over the span of his service. Upon motion by Mr. Fouche, second by Mr. Asher, vote carried to approve the Resolution [FILED DOCUMENTARY NO ]. CERTIFICATION TO SMALL BUSINESS DEVELOPMENT 7. Chairman Kruppenbacher asked Mr. Brown and Mr. Marchena to review the Small Business Development Certification Program and how to insulate Staff from outside criticism that the processing of applications is not adequate. Using visual aids (copy on file), Mr. Brown talked about the process and current status. He mentioned that there are 5 programs 2 of the programs are federally required and the Aviation Authority has 3 of its own voluntary programs (MWBE, LDB, and VBE). He focused on the MWBE program. Referring to the flowchart, currently there are 49 pending applications. Mr. Brown mentioned that we accept applications from the City and County. Challenges include applications not being complete or having all the required information. Companies have 120 days to submit and complete the process. There are 68 submitted applications and 39 processing. One of the key aspects reviewed is ownership and control. Part of the ownership and control is for staff to do site visits. He added that administrative staff has been added to work on the increased workload. Chairman Kruppenbacher asked what happens if the company does not complete the process in 120 days. Mr. Brown responded that they would have to begin the process over again. Once an application is complete, we strive to process them within 90 days. Mr. Marchena stated that in some cases comments are made to board members that the process is taking longer than anticipated. Mr. Marchena explained that the clock does not begin until the application is complete (versus the day it is submitted).

18 PAGE 14 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Chairman Kruppenbacher asked board members to direct any complaints on the application process to Mr. Brown. Following discussion, the Chair asked that Staff notify the applicants and explain why the application process would not be completed within 90 days. RECOMMENDATION OF THE AD HOC COMMITTEE ON THE REQUEST FOR PROPOSALS, AGREEMENT PA- 572, FINANCIAL ADVISORY SERVICES 8. Mr. Brown requested that the Board take action on an item presented to the Finance Committee today since there is no July board meeting. Typically Staff would present this next month but because of the financing program being developed, this is time sensitive. (Below is the information received by the Finance Committee) At its meeting on August 20, 2014, the Aviation Authority Board approved the selection of the following firms to serve as the Aviation Authority s Financial Advisors: Frasca & Associates, LLC Raymond James & Associates, Inc. National Minority Consultants, Inc. (National Minority), a Minority/Women Business Enterprises (MWBE) qualified firm The current Agreements for financial advisory services expire on August 31, On March 21, 2018, the Finance Committee approved a recommendation to release a Request for Proposal (RFP) for financial advisory services from both primary firms and minority and women owned business (MWBE) firms. Proposals were received on May 21, 2018, from the following firms in alphabetical order: Acacia Financial Group, Inc. (both primary and MWBE firm) Frasca & Associates, LLC (both primary and MWBE firm) National Minority Consultants, Inc. (MWBE firm) PFM Financial Advisors, LLC (primary firm) Raymond James & Associates, Inc. (primary firm) The general scope of services include providing financial advice regarding market conditions and trends, financial products, credit and credit analysis, third party alternative financing and special facility financing; preparation of analyses and evaluations of potential refundings and new money bond issues; review and evaluation of financing options, derivative and other innovative products, financial feasibility studies, legal documents, and pricing of any financing and any escrow requirements; and participation in rating agency presentations and preparation of official statements. On June 5, 2018, the Ad Hoc Committee (Committee) met to review the responses to the RFP based on the evaluation criteria detailed in the RFP documentation. The solicitation was designed to identify at least two different firms; one firm as a primary Financial Advisor firm, and another as a MWBE Financial Advisor firm. At least one firm in each category must be selected, however, more than one in either or both categories may be selected. The Committee reviewed the proposals submitted based on the evaluation criteria as well as interviews with each firm that were conducted by the Committee on Friday, June 1, The Committee rated the firms as follows using the designations Excellent, Very Good, Good, Acceptable and Unacceptable :

19 PAGE 15 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY 1. Qualifications and experience of the firm and proposed staff, including in particular airport experience, in structuring, negotiating, pricing and implementing a full range of financing transactions The Committee discussed overall qualifications and experience of the firms rather than proposed staff, as assessment of staff members will be reviewed in more detail in the second evaluation criteria. The Committee focused in particular on the firms airport experience as well as experience in structuring, negotiating, pricing and implementing a full range of financing transactions. Discussion ensued and consensus was reached by the Committee to rate the firms based on overall qualifications and experience as follows: Acacia Financial Group, Inc. Very Good Frasca & Associates, LLC Excellent National Minority Consultants, Inc. Good PFM Financial Advisors, LLC Excellent Raymond James & Associates, Inc. Very Good 2. Experience of proposed personnel in providing financial advisory services and portfolio management to airports Chairperson Sharman noted that the solicitation asked for the firms experience for the past three years, and that the Authority is in the middle of a complex capital program, so knowledge of the Authority should also be considered. The Committee reviewed each firm s proposed personnel who will provide services to the Authority, as well as the individual(s) responsible for the firm s day-to-day relationship with the Authority. The Committee agreed that all the proposers were staffed with highly experienced professionals. The Committee noted the positive experience the Authority has had with Raymond James & Associates, Inc. and Frasca & Associates, LLC, and also noted the value of National Minority Consultant Inc. s experience with, and knowledge of, the local banking industry. Discussion ensued and consensus was reached by the Committee to rate the firms based on proposed personnel as follows: Acacia Financial Group, Inc. Very Good Frasca & Associates, LLC Excellent National Minority Consultants, Inc. Very Good PFM Financial Advisors, LLC Very Good Raymond James & Associates, Inc. Excellent 3. Accessibility and time availability of the proposed personnel assigned to the Authority The Committee considered both the physical location of each proposer as well as the accessibility, responsiveness, and time availability of the proposed personnel. The Committee noted that Frasca & Associates, LLC has opened a local office staffed with local personnel familiar with and to the Authority. Discussion ensued and consensus was reached by the Committee to rate the firms based on accessibility and availability as follows: Acacia Financial Group, Inc. Good Frasca & Associates, LLC Very Good National Minority Consultants, Inc. Excellent PFM Financial Advisors, LLC Good Raymond James & Associates, Inc. Excellent

20 PAGE 16 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY 4. Demonstrated ability to track and monitor relevant tax-exempt and taxable bond markets, swap and other derivative products and government securities markets; including pricing confirmations and evaluations The Committee considered each firm s response to knowledge, experience, and resources with regard to their ability to track and monitor relevant tax-exempt and taxable bond markets, including fixed rate, variable rate, swaps and other derivative products, and government securities markets. The Committee also considered each firm s methodology for ensuring that the Authority receives the best pricing for any bonds issued, financings involving swaps and other derivative products, and any escrow securities as part of any refunding. Ms. Dumond noted that Raymond James & Associates, Inc. was the only proposer with a trading desk. Discussion ensued about the value of having a trading desk and the comments made by the proposers during the interviews. Consensus was reached by the Committee to rate the firms based on available resources, market experience, and pricing approach as follows: Acacia Financial Group, Inc. Very Good Frasca & Associates, LLC Very Good National Minority Consultants, Inc. Good PFM Financial Advisors, LLC Very Good Raymond James & Associates, Inc. Excellent 5. Status of the firm regarding public entity crimes and compliance with regulatory requirements The Committee considered each firm s response with regard to any litigation or regulatory action filed against the firm in the last five years in its capacity as a municipal or financial advisor, and the resolution thereof. The Committee also considered the proposers assurance that their firm and the proposed representatives for the Authority are not presently being investigated or in violation of any statutes or regulatory rules, including those of the Securities and Exchange Commission, Municipal Securities Rulemaking Board, Financial Industry Regulatory Authority, Florida Department of Banking, or any other relevant regulatory entity. Mr. Starcher confirmed that none of the proposals included disqualifying responses. Discussion ensued and consensus was reached by the Committee to rate the firms based on disclosed disciplinary actions as follows: Acacia Financial Group, Inc. Acceptable Frasca & Associates, LLC Acceptable National Minority Consultants, Inc. Acceptable PFM Financial Advisors, LLC Acceptable Raymond James & Associates, Inc. Acceptable 6. Agreement to meet the terms of the Authority s proposed Agreement for Financial Advisory Services The Committee considered each firm s response with regard to the terms and conditions of the Agreement for Financial Advisory Services attached to the RFP documentation. Chairperson Sharman noted that all but one firm accepted the terms outlined in Agreement. PFM Financial Advisors, LLC, as a matter of firm policy, did not agree to the liquidated damages provisions in the Agreement. Discussion ensued and consensus was reached by the Committee to rate the firms based on the ability to meet the terms of the Authority s proposed Agreement as follows: Acacia Financial Group, Inc. Good Frasca & Associates, LLC Good

21 PAGE 17 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY National Minority Consultants, Inc. Good PFM Financial Advisors, LLC Acceptable Raymond James & Associates, Inc. Good 7. Cost Proposal The Committee reviewed each proposer s willingness to accept a negotiated fee cap for all Authority bond transactions or other significant projects (as opposed to a fixed per bond pricing scale). All proposed firms agreed to a negotiated transaction fee on a deal-by-deal basis. The Committee also considered proposed hourly rates for all routine advisory services, other than financing transactions or other significant projects (as opposed to a monthly retainer). Discussion ensued and consensus was reached by the Committee to rate the firms based on proposed fees as follows: Acacia Financial Group, Inc. Good Frasca & Associates, LLC Good National Minority Consultants, Inc. Excellent PFM Financial Advisors, LLC Good Raymond James & Associates, Inc. Very Good 8. Conflicts and potential conflicts of interest The Committee reviewed responses that were disclosed in the proposals as well as responses provided by each firm during the interview process. The Committee noted the following for each proposer: Acacia Financial Group, Inc. does not have any relationships with any commercial service airports within the state of Florida or with any Florida governmental entities. Frasca & Associates, LLC serves as Financial Advisor to Fort Lauderdale-Hollywood International Airport. National Minority Consultants, Inc. serves as co-financial Advisor to the Central Florida Expressway Authority. PFM Financial Advisors, LLC serves as Financial Advisor to Tampa International Airport as well as three other international airports in the state of Florida. PFM also serves as Financial Advisor to the City of Orlando, Orange County, and several other governmental entities in the Orlando area. Raymond James & Associates, Inc. serves as an underwriter for Florida airports and governmental entities, however is not in a fiduciary role in such a capacity. Raymond James does not serve as Financial Advisor to any airports within the state of Florida or to any Florida governmental entities. The Committee discussed the firms disclosed relationship(s) with commercial service airports within the state of Florida and with Central Florida governmental entities, and the potential implication of, and comfort level with, such relationships. Consensus was reached by the Committee to rate the firms based on potential conflicts of interest as follows: Acacia Financial Group, Inc. Excellent Frasca & Associates, LLC Very Good National Minority Consultants, Inc. Very Good PFM Financial Advisors, LLC Acceptable Raymond James & Associates, Inc. Excellent

22 PAGE 18 - DRAFT MINUTES OF THE JUNE 20, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY The matrix of ratings applicable to each criteria, as determined by the Committee, is attached hereto. At its meeting on June 5, 2018, the Committee voted to rank the primary firms as follows: First: Second: Third: Fourth: Raymond James & Associates, Inc. Frasca & Associates, LLC Acacia Financial Group, Inc. PFM Financial Advisors, LLC The Committee also reached consensus that Frasca & Associates, LLC and National Minority Consultants, Inc. would best meet the needs of the Authority as MWBE qualified firms. Mr. Brown respectfully requested that the Aviation Authority Board approve the recommendation of the Finance Committee to (1) approve the ranking of the firms for primary Financial Advisor as follows: first Raymond James & Associates, Inc.; second Frasca & Associates, LLC; third Acacia Financial Group, Inc.; and fourth PFM Financial Advisors, LLC; (2) select both Frasca & Associates, LLC and National Minority Associates, LLC as the Authority s MWBE Financial Advisors; (3) authorize Aviation Authority staff to negotiate with the primary Financial Advisor firms in ranked order, and with both selected MWBE firms; (4) should negotiations with the first ranked primary firm be unsuccessful then enter into negotiations with Frasca & Associates, LLC as the Authority s primary Financial Advisor, and Acacia Financial Group, Inc. and National Minority Associates, LLC as the Authority s MWBE Financial Advisors; and (5) authorize staff to take any and all actions and execute any and all documents deemed necessary to enter into one or more agreements for Financial Advisory Services following satisfactory legal review. Upon motion by Mr. Fouche, second by Mr. Asher vote carried to accept the recommendation of the Finance Committee [FILED DOCUMENTARY NO ]. ADJOURNMENT 7. There being no further business to be considered, Chairman Kruppenbacher adjourned the meeting 2:29 p.m. (Digitally signed on (date)) Dayci S. Burnette-Snyder Director of Board Services Phillip N. Brown, A.A.E. Chief Executive Officer

23 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Dayci S. Burnette-Snyder, Director of Board Services DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Accept Aviation Authority Committee Minutes BACKGROUND The following Aviation Authority Committee meeting minutes are provided in conjunction with the agenda package for the board meeting: 1. June 5, 2018, Ad Hoc Committee Meeting for Request for Proposals Agreement No. 572, Financial Advisory Services 2. Mar 9, 2018, Aviation Noise Abatement Committee 3. December 19, 2017, Construction Finance Oversight Committee 4. January 30 and February 20, 2018, Construction Finance Oversight Committee 5. April 23, May 7, May 21, June 13, June 25, July 23, 2018, Concessions/Procurement Committee 6. February 6, 2017 Construction Committee 7. May 4, May 22, May 29, June 5, June 12, 2018 Construction Committee 8. May 22, June 26, June 29, 2018, Design Review Committee 9. January 30 and February 1, 2018 Ground Transportation Committee 10. October 29, November 11, November 12, November 13, 2015, Professional Services Committee 11. July 13, July 25, July 26, September 26, 2016 Professional Services Committee 12. January 1, March 14, March 29 (2 meetings), August 7, 2017 Professional Services Committee 13. May 22 (2 meetings), May 23, May 29 (2 meetings), May 30, May 31, June 5, June 12, June 19, 2018, Professional Services Committee 14. June 19, 2018, TEFRA Public Hearing 15. May 16, 2018, Finance Committee 16. August 1, 2018 Capital Management Committee Since the minute s package is so voluminous, containing 561 pages, it is provided under separate cover on our website at RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept these minutes for filing. CONSENT AGENDA ITEM - A -

24 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Amendment to each of the Addenda to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for Pre-Construction Services and Multiple Guaranteed Maximum Price Projects for the South Airport Intermodal Terminal Facility (ITF) Complex at the Orlando International Airport BACKGROUND The South Airport Intermodal Terminal Facility program includes an intermodal terminal that may serve various modes of rail (including inter-city rail, commuter rail, and light rail) and vehicle transport for the Orlando International Airport. The South Airport Intermodal Terminal Facility will be a stand-alone structure connected to the new South Airport Automated People Mover (APM) station and parking garage that will be constructed by a separate Construction Management at Risk (CM@R) firm (i.e., Hensel Phelps Construction Co.) under the South Airport APM/ITF Complex Program. On October 16, 2013, the Aviation Authority Board approved a CM@R Agreement with Turner-Kiewit Joint Venture for the South Airport ITF Program at the Orlando International Airport. The CM@R is required to coordinate and work with the South Airport APM/ITF Complex Prime Design Consultant (i.e., HKS, Inc. dba HKS Architects, Inc.), the Design, Build, Operate and Maintain (DBOM) Contractor for the APM Operating System (OS) (i.e., Mitsubishi Heavy Industries America, Inc.), and the Fixed Facilities Design Consultant (i.e., T. Y. Lin International). The CM@R will provide pre-construction, construction, commissioning, and close-out phase services for the program. These services include constructability review of design submittals, value engineering, coordination with the design consultants to define packaging of the design into separate Guaranteed Maximum Price (GMP) Addenda, and negotiation and award of the GMPs for each separate construction scope. The CM@R Agreement provides for the following compensation to the CM@R Contractor: The direct cost of the work is defined as the actual cost for the subcontractor costs, self-performed work, if any, direct labor, materials, and equipment required to construct the work. Allowances in direct cost of the work will only be used in situations where the payment for direct work to a third-party service provider, such as a utility company, is unknown at the time due to an incomplete scope of work, or a portion of the work that is not well-defined, or there are known factors that could significantly increase the cost to perform a specific portion of the work. Allowances are assumed to be a direct cost of the work. The CM@R contingency shall be utilized to compensate for an increase in the cost of work incurred by the CM@R due to unforeseen circumstances relating to construction CONSENT AGENDA ITEM B

25 of the project, which resulted in an unavoidable increase in cost, except when deemed the responsibility of the Owner in accordance with the Services Agreement. The s Contingency is determined as a percentage of the direct cost of the work. The Owner s contingency shall be an amount, determined by the Owner, which will be available to compensate the CM@R for the increased cost of the work incurred by the CM@R due to a Contract Modification or to other increases in the cost of the work, which the Owner determines, in its sole discretion, is its responsibility. The Owner s Contingency is determined as a percentage of the direct cost of the work. The fee covers the CM@R Contractor s overhead, profit, and all other costs not allowed as direct costs or general conditions. The fee will be paid as a negotiated percentage of the actual direct cost of the work only. A fee has been negotiated with Turner-Kiewit Joint Venture for a value of 5.5% of the actual direct cost. The general conditions expenses are defined as the actual or negotiated costs, without any fee, for services, equipment, and materials such as office space and supplies, phones, computers, and other expenses required to support the services. ISSUES The South Airport ITF Complex was opened to the public on November 17, Since this opening, the Owner s Authorized Representative (OAR) (i.e., URS Corporation) and Turner-Kiewit Joint Venture have reviewed the current financial status and progress of the Pre-Construction Services Addendum and multiple GMPs awarded as part of the South Airport ITF Program, and have determined that, in accordance with the contract documents, it is appropriate at this time to reduce the direct cost of work, CM@R Contingency, and Owner Contingency, including the associated CM@R fee amount and general conditions. This is the final cost reconciliation of the Pre-Construction Services and each GMP identified below. Project No. W-S00102A, South ITF Pre-Construction Services: Scope consisted of cost studies and estimates; design review, value engineering, analysis of design documents for constructability, coordination, detailing, materials, and alternate systems; development and maintenance of the construction schedule; production of detailed jobsite management plans; project support site development; development of strategies for the procurement of materials, equipment, and trade contracts; development of waste management and other sustainability strategies; permitting; and the development of multiple GMP proposals and possibly a cumulative progressive GMP proposal for the entire project. W-S00102A Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $834,000 $2,809,896 ($268,767.52) $2,541, CM@R Contingency $ 0 $ 0 ($ 0.00) $ 0.00 Owner Contingency $ 0 $ 0 ($ 0.00) $ 0.00 Subtotal Direct Cost $834,000 $2,809,896 ($268,767.52) $2,541, CM@R s Fee $ 45,900 $ 154,547 ($ 14,784.93) $ 139, General Conditions $ 30,300 $ 254,712 ($ 41,715.66) $ 212, Total Approved Amount $910,200 $3,219,155 ($325,268.11) $2,893, Project Bid Package (BP) No. S00103, South ITF - ITF and Passenger Drop-Off Lobby (PDL) Sitework, Utilities, and Foundations (GMP No. 11): Scope consisted of auger cast piles, pile caps with excavation and backfill, wall footings, spread footings for the PDL first floor north, spread footings for the PDL exterior canopy, dewatering, and general requirements for construction. The area of work is defined by the perimeter of each building with temporary roads, storage, laydown, and general work areas surrounding each building. Access roads for this GMP and the continuation of maintaining the temporary roads from earlier GMPs are included in this GMP. An allowance for the direct cost of the work for materials testing is included.

26 GMP NO. 11 (BP-S00103) Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $ 7,375,282 $ 7,170, ($ 58,053.00) $7,112, CM@R Contingency $ 363,643 $ 0.00 ($ 0.00) $ 0.00 Owner Contingency $ 181,822 $ 43, ($ 43,449.00) $ 0.00 Subtotal Direct Cost $ 7,920,747 $ 7,214, ($ 101,502.00) $7,112, CM@R s Fee $ 435,641 $ 394, ($ 3,442.42) $ 391, General Conditions $ 227,465 $ 188, ($ 16,191.23) $ 172, Total Approved GMP $ 8,583,853 $ 7,797, ($ 121,135.65) $7,676, Project Bid Package (BP) No. S00109, South ITF - ITF and Passenger Drop-Off Lobby (PDL) Structure, MEPFP and Finishes (GMP No. 12): Scope consisted of the construction of the ITF and PDL building. This scope includes but is not limited, to the following general scope: structural exterior concrete, structural exterior glazing, masonry, structural steel, architectural precast, roofing, interior finishes, interior glazing, elevators and escalators, Mechanical, Electrical, Plumbing and Fire Protection (MEPFP) systems, low voltage electrical technology systems, site work, and general requirements for construction. The area of work is defined by the perimeter of the building and associated site work areas. Some value engineering times are included as allowances. Access roads and maintenance of access roads for this GMP were included in previously awarded GMPs. GMP NO. 12 (BP-S00109) Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $113,447,513 $126,660, ($ 585,877.75) $126,074, CM@R Contingency $ 4,475,461 $ ($ 38.00) $ 0.00 Owner Contingency $ 2,797,163 $ 18, ($ 18,669.00) $ 0.00 Subtotal Direct Cost $120,720,137 $126,679, ($ 604,584.75) $126,074, CM@R s Fee $ 6,639,608 $ 6,955, ($ 21,647.98) $ 6,934, General Conditions $ 2,916,179 $ 2,665, ($ 23,200.81) $ 2,641, Total Approved GMP $130,275,924 $136,299, ($ 649,433.54) $135,650, Project BP No. S00107, South ITF - Viaduct (GMP No. 13): Scope consisted of all work necessary to complete the ITF viaduct. The area of work is defined along the Viaduct Track 1 between Stations to (Track 2 Stations to , and Track 3 Stations to ). The scope consists of elevated Mechanically Stabilized Earth (MSE) wall areas, embankment areas, and Viaduct Bridges A and B. The scope includes reinforced concrete bridge columns; reinforced concrete bridge piers; precast FIBs (i.e., Florida I-Beams); 10" Cast-In- Place (CIP) concrete deck; precast pile on abutments (driven); concrete abutments; MSE walls; coping and handrail; embankment and surcharge; drainage, utility piping, and underdrain; ditch paving; and general requirements for construction. This GMP includes a budget for maintenance of access roads that have been constructed or will be constructed as part of previous GMPs. The scope also includes an allowance for the direct cost of the work for fabric-formed rip rap at the box culvert. GMP NO. 13 (BP-S00107) Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $ 16,564,481 $ 16,239,061 ($ 100,976.27) $16,138, CM@R Contingency $ 816,723 $ 0 ($ 0.00) $ 0.00 Owner Contingency $ 408,361 $ 143,794 ($ 143,794.00) $ 0.00 Subtotal Direct Cost $ 17,789,565 $ 16,382,855 ($ 244,770.27) $16,138, CM@R s Fee $ 978,426 $ 901,057 ($ 13,462.34) $ 887, General Conditions $ 377,567 $ 377,567 ($ 36,958.05) $ 340, Total Approved GMP $ 19,145,558 $ 17,661,479 ($ 295,190.66) $17,366, Project BP No. S00124, South ITF Viaduct Foundations (GMP No. 13B):

27 Scope consisted of precast piles, pile caps with excavation and backfill, dewatering, and general requirement for construction as applied to the viaduct foundations. The general area of the building platform and canopy extends from Piers 17 to 39. GMP NO. 13B (BP-S00124) Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $15,430,660 $10,994,921 ($ 149,345.22) $10,845, CM@R Contingency $ 760,819 $ 14,540 ($ 14,540.00) $ 0 Owner Contingency $ 380,409 $ 1,878 ($ 1,878.00) $ 0 Subtotal Direct Cost $16,571,888 $11,011,339 ($ 165,763.22) $10,845, CM@R s Fee $ 911,454 $ 605,625 ($ 9,118.33) $ 596, General Conditions $ 366,704 $ 366,579 ($ 114,776.65) $ 251, Total Approved GMP $17,850,046 $11,983,543 ($ 289,658.20) $11,693, Project BP No. S00121, South ITF - Core Staff and General Conditions (GMP No. 16): Scope consisted of designating a core staff for the duration of the project to maintain continuity through all GMPs from preconstruction through substantial completion. GMP NO. 16 (BP-S00121) Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $ 886,492 $ 8,055,136 ($ 13,586.22) $ 8,041, CM@R Contingency $ 56,277 $ 68,838 ($ 68,838.00) $ 0.00 Owner Contingency $ 0 $ 0 ($ 0.00) $ 0.00 Subtotal Direct Cost $ 942,769 $ 8,123,974 ($ 82,424.22) $ 8,041, CM@R s Fee $ 51,852 $ 428,379 $ 13, $ 442, General Conditions $1,040,604 $ 1,807,061 ($123,903.50) $ 1,683, Total Approved GMP $2,035,225 $10,359,414 ($192,421.48) $10,166, Project BP No. S00122, South ITF - South Abutment and Mechanically Stabilized Earth (MSE) Wall (GMP No. 17): Scope consisted of precast piles for abutments, concrete abutments, MSE walls and coping at Bridge B Abutment 1, embankment, and general requirements for construction. The scope consists of embankment between Stations and , and the Bridge B Abutment 1, MSE walls, along the face of the abutment and associated MSE wing wall at Station The abutment consists of driven precast piles, cast-in-place abutment and backwall concrete, MSE walls, and cast-in-place coping. Access roads and maintenance for the temporary roads are not included in this GMP as they have been included in other GMPs. GMP NO. 17 (BP-S00122) Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Direct Cost of the Work $900,811 $900,811 ($2,106.43) $898, CM@R Contingency $ 0 $ 0 ($ 0.00) $ 0.00 Owner Contingency $ 0 $ 0 ($ 0.00) $ 0.00 Subtotal Direct Cost $900,811 $900,811 ($2,106.43) $898, CM@R s Fee $ 49,545 $ 49,545 ($ ) $ 49, General Conditions $ 20,962 $ 20,962 ($ ) $ 20, Total Approved GMP $971,318 $971,318 ($2,607.77) $968, Turner-Kiewit Joint Venture is committed to achieving the overall DBE program goal of 35% for construction management and 25% for construction services. Final participation percentages will be established when all subcontracts are closed out and will be reported at a later date. On August 7, 2018, the Construction Committee recommended approval of an Amendment to each of the Addenda to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for Multiple Guaranteed Maximum Price (GMP) Projects for

28 the South Airport Intermodal Terminal Facility (ITF) Complex at the Orlando International Airport, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact for all of the identified GMP Addenda is a total credit amount of ($1,875,715.41). Funding for all of the identified addenda is credited to FDOT Grants, All Aboard Florida, Passenger Facility Charges, Customer Facility Charges, General Airport Revenue Bonds, and Aviation Authority Funds to the extent eligible. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and (1) approve an Amendment to Addendum No. 1 to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for W-S00102A, South ITF Pre-Construction Services, for the Amendment credit amount of ($325,268.11) for a revised final total Addendum amount of $2,893,886.89; (2) approve an Amendment to Addendum No. 6 to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for BP No. S00103, South ITF - ITF and Passenger Drop-Off Lobby (PDL) Sitework, Utilities, and Foundations (GMP No. 11), for the GMP Amendment credit amount of ($121,135.65) for a revised final total GMP amount of $7,676,320.35; (3) approve an Amendment to Addendum No. 7 to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for BP No. S00109, South ITF ITF and PDL Structure, MEPFP, and Finishes (GMP No. 12), for the GMP Amendment credit amount of ($649,433.54) for a revised final total GMP amount of $135,650,552.46; (4) approve an Amendment to Addendum No. 7 to the Construction Management at Risk Services Agreement with Turner- Kiewit Joint Venture for BP No. S00107, South ITF - Viaduct (GMP No. 13), for the GMP Amendment credit amount of ($295,190.66) for a revised final total GMP amount of $17,366,288.34; (5) approve an Amendment to Addendum No. 5 to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for BP No. S00124, South ITF - Viaduct Foundations (GMP No. 13B), for the GMP Amendment credit amount of ($289,658.20) for a revised final total GMP amount of $11,693,884.80; (6) approve an Amendment to Addendum No. 4 to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for BP No. S00121, South ITF Core Staff and General Conditions (GMP No. 16), for the GMP Amendment credit amount of ($192,421.48) for a revised final total GMP amount of $10,166,992.52; (7) approve an Amendment to Addendum No. 8 to the Construction Management at Risk Services Agreement with Turner-Kiewit Joint Venture for BP No. S00122, South ITF South Abutment and Mechanically Stabilize Earth (MSE) Wall (GMP No. 17), for the GMP Amendment credit amount of ($2,607.77) for a revised final total GMP amount of $968,710.23; with funding for all of the identified addenda credited to FDOT Grants, All Aboard Florida, Passenger Facility Charges, Customer Facility Charges, General Airport Revenue Bonds, and Aviation Authority Funds to the extent eligible; and, (8) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

29 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Hensel Phelps Construction, for Project Bid Package (BP) No. S00145, South Terminal C, Phase 1, Airside Early Interiors (GMP No. 6-S.3) at the Orlando International Airport BACKGROUND The South Terminal C, Phase 1, Program provides for a world-class domestic and international airport terminal building, consisting of a new airside terminal with up to 24 airline gates and a landside terminal with both secure and non-secure areas, and may include, but is not limited to, all associated improvements and infrastructure required or related thereto, such as site work, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Program may include expansion of existing facilities and structures in the South Airport Automated People Mover (APM) Complex Program and the Intermodal Terminal Facility (ITF) Program and will require interfacing and integration with both of these programs and other ground infrastructure, transportation facilities, and improvements. On March 19, 2017, the Aviation Authority s Finance Committee approved the award of a Construction Management at Risk Services (CM@R) Agreement to Hensel Phelps Construction for the South Terminal C, Phase 1, at the Orlando International Airport. Under the CM@R Agreement, the CM@R is entitled to reimbursement and compensation for the following, upon acceptable performance: Direct cost of the work is the actual cost for the subcontractor costs, direct labor, materials, and equipment required to construct the work, Allowances are estimated dollar amounts that are separately identified in a GMP for the purpose of encumbering funds to cover certain costs that are not completely defined when the GMP is approved, but may be necessary to complete the Project. An allowance means that the scope is not fully known or additional review is needed to determine whether the item is reimbursable, General condition expenses, such as CM@R management staff, limited to those set forth in the CM@R Agreement, CM@R Contingency is the negotiated amount or percentage of the Cost of the Work to be utilized for over-budget buyout of the work and for increases in the cost due to CONSENT AGENDA ITEM C

30 unforeseen circumstances relating to construction of the project, except when deemed the responsibility of the Owner in accordance with the Agreement, Owner Contingency is an amount or percentage of the Cost of the Work to be utilized by the Owner for items deemed the responsibility of the Owner in accordance with the Agreement, Performance and Payment rate set forth in the Contract is 0.66%, and The Fee covers the s overhead, profit and all other costs not reimbursable under the Contract. For Hensel Phelps Construction, the Fee is 6.031%. Cost of allowances, contingencies and insurance will not be incurred until approved by the Aviation Authority. ISSUES GMP No. 6-S.3 for South Terminal C, Phase 1, has been negotiated with Hensel Phelps Construction for Project BP No. S00145, South Terminal C, Phase 1, Airside Early Interiors (GMP No. 6-S.3) at the Orlando International Airport, for a total GMP amount as shown below. The scope of Project BP No. S00145 includes the costs for the ornamental metals and railings, millwork, doors/frames/hardware, overhead service doors, spray-applied fireproofing and insulation, intumescent fireproofing, interior storefront and glass wall systems, acoustical ceilings, interior plaster, terrazzo and building signage. Hensel Phelps Construction proposes these services for the following compensation: Direct Cost of Work $ 35,248,432 Unbought Scope $ 3,690,000 Allowances $ 1,385,000 CM@R Contingency $ 1,612,937 Owner Contingency $ 403,234 SUBTOTAL: $ 42,339,603 Perf. & Payment Bond (0.66% of GMP Contract Value) $ 298,139 Fee (6.031%) $ 2,553,501 Total GMP Addendum Cost: $ 45,191,243 The schedule included in the GMP proposal provides for the Project BP No. S00145 substantial completion date of February 28, The overall GMP proposal has been thoroughly reviewed by the Owner s Authorized Representative (OAR) (i.e., Geotech Consultants International, Inc. dba GCI, Inc.), the Aviation Authority s Construction-Engineering-Financial Consultant (i.e., R. W. Block Consulting, Inc.), legal counsel, and staff. Payment for work will be for the work and services performed up to but not exceeding the total GMP amount in accordance with the CM@R Agreement. Hensel Phelps Construction is committed to achieving 31.9% MWBE and 3.9% LDB/VBE participation on this GMP for construction services. Hensel Phelps Construction remains committed to exceeding 33% MWBE and 5% LDB participation for Construction Management Services, and 20% MWBE and 4% LDB participation for Construction Services. On August 7, 2018, the Construction Committee recommended approval of an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Hensel Phelps Construction for Project BP No. S00145, South Terminal C, Phase 1, Airside Early Interiors (GMP No. 6-S.3) at the Orlando International Airport, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $45,191,243. Funding is from Passenger Facility Charges and General Airport Revenue Bonds. RECOMMENDED ACTION

31 It is respectfully requested that the Aviation Authority Board resolve to (1) accept the recommendation of the Construction Committee and approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Hensel Phelps Construction for Project BP No. S00145, South Terminal C, Phase 1, Airside Early Interiors (GMP No. 6-S.3) at the Orlando International Airport, for a total negotiated GMP amount of $45,191,243, which includes $35,248,432 for Direct Cost of Work, $3,690,000 for Unbought Scope, $1,385,000 for Allowances, $1,612,937 for CM@R Contingency, $403,234 for Owner Contingency, $298,139 for P&P Bonds (0.66%), and a maximum fee amount of $2,553,501 (6.031%), with funding from Passenger Facility Charges and General Airport Revenue Bonds and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

32 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture, for Project Bid Package (BP) No. S00156, South Terminal C, Phase 1, Central Energy Plant and Emergency Power Generation (EPG) Building (GMP No. 14-S) at the Orlando International Airport BACKGROUND The South Terminal C, Phase 1, Program provides for a world-class domestic and international airport terminal building, consisting of a new airside terminal with up to 24 airline gates and a landside terminal with both secure and non-secure areas, and may include, but is not limited to: all associated improvements and infrastructure required or related thereto, such as site work, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Program may include expansion of existing facilities and structures in the South Airport Automated People Mover (APM) Complex Program and the Intermodal Terminal Facility (ITF) Program and will require interfacing and integration with both of these programs and other ground infrastructure, transportation facilities, and improvements. On May 18, 2016, the Aviation Authority Board approved the award of a Construction Management at Risk (CM@R) Services Agreement to Turner-Kiewit Joint Venture for the South Terminal C, Phase 1, Program at the Orlando International Airport. A no-cost base agreement was executed on January 11, Under the CM@R Agreement, the CM@R is entitled to reimbursement and compensation for the following, upon acceptable performance: Direct cost of the work is the actual cost for the subcontractor costs, direct labor, materials, and equipment required to construct the work, Allowances are estimated dollar amounts that are separately identified in a GMP for the purpose of encumbering funds to cover certain costs that are not completely defined when the GMP is approved, but may be necessary to complete the Project. An allowance means that the scope is not fully known or additional review is needed to determine whether the item is reimbursable, General condition expenses, such as CM@R management staff, limited to those set forth in the CM@R Agreement, CM@R Contingency is the negotiated amount or percentage of the Cost of the Work to be utilized for over-budget buyout of the work and for increases in the cost due to CONSENT AGENDA ITEM D

33 unforeseen circumstances relating to construction of the project, except when deemed the responsibility of the Owner in accordance with the Agreement, Owner Contingency is an amount or percentage of the Cost of the Work to be utilized by the Owner for items deemed the responsibility of the Owner in accordance with the Agreement, Performance and Payment Bond rate set forth in the Contract is 0.664%, and The Fee covers the s overhead, profit and all other costs not reimbursable under the Contract. For Turner-Kiewit Joint Venture, the Fee is 4.211%. Cost of allowances, contingencies and insurance will not be incurred until approved by the Aviation Authority. ISSUES GMP No. 14-S for South Terminal C, Phase 1, has been negotiated with Turner-Kiewit Joint Venture for BP No. S00156, South Terminal C, Phase 1, Central Energy Plant and Emergency Power Generation (EPG) Building (GMP No. 14-S) at the Orlando International Airport, for a total GMP amount as shown below. The scope of BP No. S00156 includes the costs for building concrete, masonry, structural steel and miscellaneous metals, waterproofing and caulking, modified bituminous membrane roofing, general trades, stucco, epoxy flooring and paint, signage, fire protection, plumbing diesel fuel transfer and storage system, mechanical and electrical scopes. The emergency transformers and distribution wiring for the Landside Terminal, Central Energy Plant and Parking Garage buildings, and underground chilled water piping from the Central Energy Plant to the Landside Terminal are also included in this GMP. Turner-Kiewit Joint Venture proposes these services for the following compensation: Direct Cost of Work $ 56,359,073 Unbought Scope $ 1,488,236 Allowances $ 161,500 CM@R Contingency $ 2,320,353 Owner Contingency $ 580,088 SUBTOTAL: $ 60,909,250 Perf. & Payment Bond (0.664% of GMP Contract Value) $ 424,405 Fee (4.211%) $ 2,582,761 Total GMP Addendum Cost: $ 63,916,416 The schedule included in the GMP proposal provides for the Project BP No. S00156 substantial completion date of February 28, The overall GMP proposal has been thoroughly reviewed by the Owner s Authorized Representative (OAR) (i.e., Geotech Consultants International, Inc. dba GCI, Inc.), the Aviation Authority s Construction-Engineering-Financial Consultant (i.e., R. W. Block Consulting, Inc.), legal counsel, and staff. Payment for work will be for the work and services performed up to but not exceeding the total GMP amount in accordance with the CM@R Agreement. Turner-Kiewit Joint Venture is committed to achieving 30.8% MWBE and 6.4% LDB participation on this GMP for construction services. Turner-Kiewit Joint Venture remains committed to achieving 20% MWBE and 4% LDB participation for construction services on this Project. On August 7, 2018, the Construction Committee recommended approval of an Addendum to the CM@R Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for Project BP No. S00156, South Terminal C, Phase 1, Central Energy Plant and Emergency Power Generation (EPG) Building (GMP No. 14-S) at the Orlando International Airport, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT

34 The fiscal impact is $63,916,416. Funding is from Aviation Authority Funds, Passenger Facility Charges, and General Airport Revenue Bonds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for Project BP No. S00156, South Terminal C, Phase 1, Central Energy Plant and Emergency Power Generation (EPG) Building (GMP No. 14-S), for a total negotiated GMP amount of $63,916,416, which includes $56,359,073 for Direct Cost of Work, $1,488,236 for Unbought Scope, $161,500 for Allowances, $2,320,353 for CM@R Contingency, $580,088 for Owner Contingency, $424,405 for P&P Bonds (0.664%), and a maximum fee amount of $2,582,761 (4.211%), with funding from Aviation Authority Funds, Passenger Facility Charges and General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

35 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Terminate Negotiations with Virtual Equipment Rentals, Inc. and Conduct Contract Negotiations with SACO Technologies, Inc. for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer (OEM) of LED Technology for the South Terminal C, Phase 1, Program, at the Orlando International Airport BACKGROUND The South Terminal C, Phase 1, Program provides for a world-class domestic and international airport terminal building, consisting of a new airside terminal with up to 24 airline gates and a landside terminal with both secure and non-secure areas, and may include, but is not limited to, all associated improvements and infrastructure required or related thereto, such as sitework, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Program may include expansion of existing facilities and structures in the South Airport Automated People Mover (APM) Complex Program and the Intermodal Terminal Facility (ITF) Program and will require interfacing and integration with both of these programs and other ground infrastructure, transportation facilities, and improvements. The services for W-S00113, Technology and Multi-Media Systems Specialty Engineer for the South Terminal C, Phase 1, include all professional consulting, design, estimating, integration and engineering services for all technology and multi-media systems for the Program. On August 19, 2015, the Aviation Authority Board approved a professional services agreement with Burns Engineering, Inc. for W-S00113, Technology and Multi-Media Systems Specialty Engineer for the South Terminal C, Phase 1, at the Orlando International Airport. In June 2016, the Aviation Authority publicly advertised for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer (OEM) of LED Technology for the South Terminal C, Phase 1, at the Orlando International Airport. The selected LED manufacturer would provide technical assistance to the design team by providing LED system expertise, innovation and ingenuity for the design of a new airport terminal. The services include all technical assistance to the design team to actively and collaboratively participate in all phases of the design, fabrication, installation, and integration of the various media features and components of the designed Experiential Media Environment (EME). On February 15, 2017, the Aviation Authority Board approved the ranking of the firms for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer (OEM) of LED Technology for the South Terminal C, Phase 1, at the Orlando International Airport, as follows: First Video Equipment Rental, LLC; and Second - CONSENT AGENDA ITEM E

36 SACO Technologies, Inc. and Sylvania Lighting Solutions, Corp.; and, subject to successful negotiations with the first-ranked firm, Video Equipment Rental, LLC, would serve as a technical advisor. ISSUES Since competitively selecting Video Equipment Rentals, LLC (VER) as the first-ranked proposer for W-S00113-LED, the Aviation Authority has discovered several developments with VER, that have rendered continued contract negotiations with VER for the next phase of the project unsuccessful and unacceptable. Among other things, VER filed for bankruptcy on April 5, 2018, and has recently been sued for patent infringement of the same LED technology it proposed for W-S00113-LED. The Aviation Authority has the ability to proceed on W-S00113-LED with different options. These options include (1) negotiating a contract(s) for one or more phases, as necessary, with the second-ranked proposer, SACO Technologies, Inc. (SACO); or (2) issue a new procurement for the remaining scope of this project. Given the setbacks a new procurement would introduce, it is recommended that the Aviation Authority consider negotiations with the second-ranked proposer, SACO. During the procurement process and through the Statement of Qualifications (SOQ) submitted by SACO, and its proposal and product demonstration, SACO established its ability to meet the needs of the Aviation Authority and is a very qualified choice to perform the work. Staff, the Aviation Authority s technology consultant, Hahn Integrated Systems, Inc., and legal counsel have performed updated due diligence on SACO and are satisfied that SACO can perform the necessary work. On August 7, 2018, the Construction Committee recommended that negotiations with VER be terminated and to authorize staff to conduct negotiations with the second-ranked proposer, SACO Technologies, Inc., for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer of LED Technology for the South Terminal C, Phase 1, Program at the Orlando International Airport. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is up to a maximum amount of $1,000,000 for design services. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and (1) approve the termination of contract negotiations with Video Equipment Rentals, Inc., the first-ranked firm, for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer (OEM) of LED Technology for the South Terminal C, Phase 1, Program, at the Orlando International Airport; (2) authorize staff to conduct contract negotiations with the second-ranked proposer, SACO Technologies, Inc., for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer of LED Technology for the South Terminal C, Phase 1, Program at the Orlando International Airport; and (3) upon successful negotiations with second-ranked firm, authorize the Construction Committee to recommend to the Chief Executive Officer the approval of contract(s), and/or addenda or amendments to construction contracts and professional services agreements with SACO Technologies, Inc. for W-S00113-LED, Technical Assistance Services by the Original Equipment Manufacturer of LED Technology for the South Terminal C, Phase 1, Program at the Orlando International Airport, up to a maximum amount of $1,000,000 for design services.

37 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathy Bond, Sr. Director of Human Resources & Risk Management DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Approve Benefit Plan Renewals for Active and Retired Employees BACKGROUND The medical, dental, vision, flexible spending account (FSA), life and disability plans are part of the employee benefit package for the Aviation Authority s regular employees and applicable benefits for retirees. United Healthcare (UHC) provides the current coverage as follows: Five fully-insured plans: Health Maintenance Organization (HMO), Point of Service (POS), High Deductible Health Plan (HSA) and for post-65 retirees, a Prescription Drug Plan (PDP), and AARP Medicare Supplemental Plans Two fully-insured dental plans: Dental Health Maintenance Organization (DHMO) and Preferred Dental Program (PPO) Life and long term disability plans on a fully-insured basis as well as advice-to-pay for the self-insured short term disability plan Employee-paid optional life insurance plan Base and Buy-Up vision plans on a fully-insured basis Administrative services for the FSA Employee contributions for medical coverage are as follows: HMO Plan Regular Employees: Employee-only coverage 10%; Employee plus dependent(s) 20% HSA Plan Regular Employees: Employee-only coverage 10%; Employee plus dependent(s) 20% POS Plan Regular Employees: Individual-only coverage 15%; Employee plus dependent(s) 25% CONSENT AGENDA ITEM - F -

38 Employees hired on or before September 30, 2006, share premium costs for retiree-only coverage based on years of service at retirement. Employees hired after September 30, 2006, pay 100% of the premium and are not eligible for cost-sharing. All Retirees pay 100% of the premium for dependent coverage. Employees who provide proof of other group coverage may elect to opt-out of Authority provided medical and/or dental plans. Employees who opt-out of both plans receive $1,118 for the Plan year. Currently, 66 employees have opted out of the medical plan and 47 have opted out of the dental plan. ISSUES Medical Coverage Due to the volatility of the marketplace and uncertainty of Healthcare Reform, as well as being the least disruptive for employees, renewal options were explored on a fully insured and self-funded basis with the incumbent provider, UHC. UHC initially proposed a 16.54% increase for a fully insured renewal with no change in plan design. Industry trend ranges from 10-11%; however, our February and April medical claims loss ratios exceeded 100%. With no plan design changes, an 8.93% increase was negotiated for the medical renewal. This change will minimize the premium increase while maintaining a competitive medical plan design. The Affordable Care Act (ACA) fees, i.e., The Insurer Fee and The Patient Center Outcomes Research (PCORI) fee are not applicable for 2019 and not included in the renewal. Staff also recommends the Aviation Authority continue providing coverage for Medicare eligible retirees through UHC s AARP Medicare Supplemental Medical Plans and UHC Prescription Drug Plan. While the final supplemental rates with UHC have not yet been approved by the State of Florida, the estimated increase for this population is $14,287 or 1.58%. This represents a blended increase of 5% for the medical portion and a 2% decrease for the prescription drug portion. Dental No increase Vision No increase Flexible Spending Account (FSA) No increase Life and Disability No increase Optional Life Insurance No increase; Employee paid ALTERNATIVES No other alternatives are under consideration. FISCAL IMPACT Current group health insurance premiums are effective through December 31, Premium estimates for Plan Year 2019, effective January 1, 2019, are based on participation, employment levels and employee plan elections as of June 30, The 2019 calendar year plan cost for medical, dental, and vision, under the proposed recommendations, for active employees and retirees, is $16,571,254

39 which is an 8.12% or $1,243,893 increase over 2018 plan year cost. Employees and Retirees will contribute approximately $2,884,936. The 2019 calendar year plan cost for life insurance, long-term disability, short-term disability advice-to-pay services and the flexible spending account is approximately $445,608. Assuming plan elections remain the same as 2018, the Authority will contribute $13,500 to the High Deductible/Health Savings Accounts. Funding is from the Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) approve the renewals with United Healthcare for medical, vision, dental, life, long term disability, short term disability advice to pay services, and flexible spending account administration; (2) approve the continuation of the medical and/or dental optout program; (3) authorize funding from previously approved Operations and Maintenance Fund; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following review by legal counsel.

40 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 199 to the Continuing Program and Project Management (OAR Prime Entity) Services Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Additional Construction Phase Owner s Authorized Representative (OAR) Services for Project Bid Package (BP) No. 447, Ticket Lobby Program Main Ticket Lobby Modifications, at the Orlando International Airport BACKGROUND Project BP No. 447, Ticket Lobby Program Main Ticket Lobby Modifications at the Orlando International Airport, provides for public area improvements, expansion at the front wall, new/expanded systems, finishes, wayfinding, add alternates for the eight inside self-assisted check-in areas and two back-of-house conveyors, and design for the ancillary HVAC units at Level 3 on the A and B Sides. These services will provide assistance to the Aviation Authority in the areas of preconstruction, construction project management, project control, contract administration, construction coordination and close-out services in support of the project. On March 16, 2016, the Aviation Authority Board approved Addendum No. 199 to the Continuing Program and Project Management (OAR Prime Entity) Services Agreement with Geotech Consultants International, Inc. dba GCI, Inc., for Construction Phase OAR Services on Project BP No ISSUES A fee has been negotiated with Geotech Consultants International, Inc. dba GCI, Inc. for a total amount of $794,512 for additional construction phase OAR services for Project BP No This amendment will provide staffing of the OAR team through completion of the project. The Aviation Authority has reviewed the proposal and determined that Geotech Consultants International, Inc. dba GCI, Inc. proposes to achieve 57.9% DBE participation for this amendment. On July 31, 2018, the Construction Committee recommended approval of an Amendment to Addendum No. 199 to the Continuing Program and Project Management (OAR Prime Entity) Services Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Additional Construction Phase OAR Services for Project BP No. 447, Ticket Lobby Program Main Ticket Lobby Modifications, at the Orlando International Airport, as outlined above. CONSENT AGENDA ITEM G

41 ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $794,512. Funding is from Aviation Authority Funds, Revenue Bonds, Passenger Facility Charges, and FDOT grants to the extent eligible. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 199 to the Continuing Program and Project Management (OAR Prime Entity) Services Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Additional Construction Phase OAR Services for Project BP No. 447, Ticket Lobby Program Main Ticket Lobby Modifications, at the Orlando International Airport, for a total not-toexceed fee amount of $794,512, with funding from Aviation Authority Funds, Revenue Bonds, Passenger Facility Charges and FDOT grants to the extent eligible; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

42 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Award Project Bid Package (BP) No , Intrusion Detection System and Pond Security Fencing (Design/Build), at the Orlando International Airport (MCO), to R.L. Burns, Inc. BACKGROUND BP No will design, supply and install all components of security fencing between specific secure areas and the public access areas at MCO. The services for BP No include, but are not limited to, design services, permitting, construction and other related services. The construction is scheduled to start in September 2018 and complete in March On June 20, 2018, the Aviation Authority Board approved the ranking of the shortlisted firms for BP No and authorized staff to negotiate the fees with R.L. Burns, Inc., the first-ranked firm. ISSUES R.L. Burns, Inc. has submitted a direct-negotiated proposal amount of $1,876,847 for design/build services for Project BP No R.L. Burns, Inc. s proposal has been reviewed and determined to be reasonable and the scope has been verified. The Aviation Authority has reviewed the proposal from R.L. Burns, Inc. and determined that R.L. Burns, Inc. proposes 2.1% DBE participation on this award. On July 24, 2018, the Construction Committee recommended approval of the award of BP No , Intrusion Detection System and Pond Security Fencing (Design/Build), at the Orlando International Airport (MCO), to R.L. Burns, Inc., as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $1,876,847. Funding is from FDOT Grants and Capital Expenditure Fund to the extent eligible. CONSENT AGENDA ITEM H

43 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and award BP No , Intrusion Detection System and Pond Security Fencing (Design/Build), at the Orlando International Airport (MCO), to R.L. Burns, Inc., for the direct-negotiated proposal amount of $1,876,847, with funding from FDOT Grants and Capital Expenditure Fund to the extent eligible; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

44 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve the Purchase of McGraw-Edison Cooper TopTier Light Fixtures for Project E-00162, Parking Garage A Light Fixture Replacement at the Orlando International Airport from Colonial Electric Supply BACKGROUND On March 21, 2018, the Aviation Authority Board approved an Addendum to the Continuing Electrical Construction Services Agreement with Bergelectric Corp. dba Bergelectric Corp. Contractors and Engineers for the award of Project E-00162, Parking Garage A Light Fixture Replacement at the Orlando International Airport, for the total bid amount of $1,861,000. Project E replaces approximately 3,555 ceiling-mounted Type A and Type A1 LED light fixtures in Parking Garage A at the Orlando International Airport. ISSUES In the competitive bid for Project E-00162, the bid documents included an option for the Aviation Authority to purchase approximately 3,555 Type A and Type A1 LED fixtures through an Owner-Furnished Material (OFM) procedure. The bid documents outlined the OFM procedure, which stipulated that each contractor would negotiate the price of an approved fixture model with an authorized distributor and submit the total fixture price (including the required taxes and contractor mark-up), the installation costs, and a pre-determined allowance amount as the total bid price. The lowest overall price would then be recommended for award to the Aviation Authority Board. After award, the Aviation Authority would exercise its option to purchase the fixtures, through its internal procurement process, directly from the distributor at the negotiated unit fixture cost, thereby saving the Aviation Authority the taxes normally charged to the contractor. The Aviation Authority would then amend the contract through a deductive change order for the total amount of the actual fixture cost and the associated taxes. This would leave the installation cost, allowance and associated contractor mark-up. Since the contractor is taking possession of the fixtures and will be solely responsible for the delivery, handling, storage and installation, the contractor mark-up was to remain in the contract. The contractor included the Cooper TopTier fixture by McGraw-Edison in its bid, which was the basis of design for this project. The Type A1 fixtures include control units that regulate the percentage of light output based on parameters configured in the fixture itself. This provides some cost (utilities) savings to the Aviation Authority and increases the life of the fixture. The fixtures are categorized as follows: Type A Fixture This fixture stays at 100% light output under any circumstance. They are also the fixtures installed on the emergency circuits so that if utility power fails, the fixture will remain lit. CONSENT AGENDA ITEM I

45 Type A1 Fixture This includes daylight harvesting control. They are strategically positioned on the ramps between levels so that during daylight hours, the light output of the fixture is reduced. Surrounding fixtures on the ramps will remain lit so that light levels will always remain at a safe level. The bid form submitted by BergElectric Corp. dba as Bergelectric Corp. Contractors and Engineers showed the quantities and unit prices for each fixture type. The contractor chose to include all of their mark-up in the installation costs, so there was no markup remaining in the fixture costs. The unit price listed in the procurement document does not include tax, but is the actual unit price provided by the distributer to the contractor during the bid process. Subsequent to the award of Project E-00162, it was determined that it would be in the best interest of the Aviation Authority to exercise its option to purchase the Type A and Type A1 light fixtures, through its internal OFM procurement process, directly from the authorized distributor at the negotiated unit fixture cost, thereby saving the Aviation Authority the taxes that would normally be charged to the contractor. The bid from BergElectric Corp. dba as Bergelectric Corp. Contractors and Engineers included its negotiated price with Colonial Electric Supply, an authorized distributor, for the Type A and Type A1 light fixtures. The Aviation Authority has reviewed the qualifications of the subject contract's MWBE/LDB/VBE specifications and determined that, because of the specific nature of the required services, Colonial Electric Supply does not propose any MWBE/LDB/VBE participation on this procurement. On July 3,2018, the Construction Committee approved Change Order No. 1 to Project E in the credit amount of ($1,328,675) for the deletion of approximately 3,555 Type A and Type A1 light fixtures (i.e., actual fixture costs and associated taxes) in accordance with the OFM procedure, and recommended to the Aviation Authority Board the approval of the purchase of approximately 3,555 McGraw-Edison TopTier Type A and Type A1 LED light fixtures from Colonial Electric Supply for Project E for a not-toexceed amount of $1,247, The cost savings to the Aviation Authority is $81, Upon receipt of the light fixtures, the contractor will take possession and will be solely responsible for the delivery, handling, storage, and installation of these light fixtures. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $1,247, Funding is from Capital Expenditure Fund and Discretionary Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve the purchase of McGraw-Edison TopTier Type A and Type A1 LED light fixtures from Colonial Electric Supply for Project E-00162, Parking Garage A Light Fixture Replacement at the Orlando International Airport, for the not-to-exceed amount of $1,247,569.68, with funding from Capital Expenditure Fund and Discretionary Fund and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

46 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve a Job Order Construction Services Addendum to the Continuing Horizontal Construction Services Agreement with Prime Construction Group, Inc. for Project H-S00016, Rent-A-Car (RAC) Maintenance/ Storage and Quick Turn-Around (QTA) Facilities Early Clear and Grub, at the Orlando International Airport BACKGROUND Project H-S00016 consists of an early release package to perform the site clearing and grubbing work at the Wetherbee Parking Facility and QTA at the Orlando International Airport. This work is being procured early in an effort to maintain the RAC/QTA project schedule while the overall contract procurement for this project is completed. The specific scope for Project H-S00016 will include the installation of silt fence and erosion control measures for the duration of the clearing and grubbing work and all associated removal of materials and cleaning of haul roads during the duration of the clearing and grubbing work. The construction is scheduled to start in September 2018 and complete in November ISSUES Prime Construction Group, Inc. has proposed a total direct-negotiated amount of $603,500 for construction services for Project H-S Prime Construction Group, Inc. s pricing has been reviewed and determined to be reasonable and the scope has been verified. The Aviation Authority has not established MWBE/LDB goals because of the specialized nature of the services to be provided. On July 31, 2018, the Construction Committee recommended approval of Job Order Construction Services Addendum to the Continuing Horizontal Construction Services Agreement with Prime Construction Group, Inc. for Project H-S00016, Rent-A-Car (RAC) Maintenance/ Storage and Quick Turn-Around (QTA) Facilities Early Clear and Grub, at the Orlando International Airport, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT CONSENT AGENDA ITEM J

47 The fiscal impact is $603,500. Funding is from Customer Facility Charges. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve a Job Order Construction Services Addendum to the Continuing Horizontal Construction Services Agreement with Prime Construction Group, Inc. for Project H-S00016, Rent-A-Car (RAC) Maintenance/ Storage and Quick Turn-Around (QTA) Facilities Early Clear and Grub, at the Orlando International Airport, for the total direct-negotiated amount of $603,500, with funding from Customer Facility Charges; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

48 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Award Project V-S00010, HBJ Warehouse Interior Renovations (Design/Build), at the Orlando International Airport, to Gomez Construction Company BACKGROUND Project V-S00010 will provide design/build services for all aspects of the HBJ Warehouse interior renovation, including demolition, remodeling, flooring, electrical, HVAC, low voltage, fire protection, and security at the Orlando International Airport. Design services regarding temporary storage are included in the scope of work. The construction is scheduled to start in August 2018 and complete in March ISSUES Gomez Construction Company has submitted a total direct-negotiated proposal amount of $591, for design/build services for Project V-S Gomez Construction Company s proposal has been reviewed and determined to be reasonable and the scope has been verified. The Aviation Authority has reviewed the proposal from Gomez Construction Company and determined that Gomez Construction Company proposes 4.7% MWBE participation for this job order construction services addendum. On August 7, 2018, the Construction Committee recommended approval of the award of Project V-S00010, HBJ Warehouse Interior Renovations (Design/Build), at the Orlando International Airport, to Gomez Construction Company, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $591, Funding is from Capital Expenditure Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and award Project V-S00010, HBJ Warehouse Interior Renovations (Design/Build), at the Orlando International Airport, to Gomez Construction Company, for the total bid amount of $591,588.17, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. CONSENT AGENDA ITEM K

49 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve Change Orders to Various Contracts BACKGROUND At its meeting on July 3 and 31, and August 7, 2018, the Construction Committee recommended approval of the change orders as outlined in Attachment A. ISSUES The Aviation Authority reserves the right to recover premium and other costs from the responsible party, as applicable. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The funding source for each change order is outlined in Attachment A. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee to (1) approve Change Order No. BP in the amount of $65,000 and no time extension, and request Orlando City Council and FAA concurrence (as required because of FAA funding), with funding as outlined in Attachment A; (2) approve Change Order No. BP in the amount of $16,530 and no time extension, and request Orlando City Council and FAA concurrence (as required because of FAA funding), with funding as outlined in Attachment A; (3) approve Change Order No. BP in the amount of $0 and a 45 calendar day time extension to Substantial Completion, with funding as outlined in Attachment A; (4) approve Change Order No. BP in the amount of $0 and a 62 calendar day time extension to Substantial Completion, with funding as outlined in Attachment A; (5) approve Change Order No. V in the amount of $626,990 and a 160 calendar day time extension to Substantial Completion, with funding as outlined in Attachment A; (6) approve Change Order No. V-S in the amount of $443, and no time extension, with funding as outlined in Attachment A; and (7) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the change order(s) following satisfactory review by legal counsel. CONSENT AGENDA ITEM L

50 Attachment A (Page 1 of 4) Change Order BP Construction Committee: July 3, 2018 Project: Taxiway J Rehabilitation and Related Work Contractor: The Middlesex Corporation Amount This Change Order: $ 65, (0.3% of Original Contract Price) Original Contract Amount: $ 19,756, Previous Change Orders: ($ 432,704.34) (-2.2% of Original Contract Price) Revised Contract Amount: $ 19,388, Time Extension: Funding Source: None. FAA and FDOT Grants, and Capital Expenditure Fund to the extent eligible. Description of Change: 1. Provide all labor and equipment required to perform core sampling within the area of concern on Taxiway J Phase 2. ADD: $6,250.00; 2. Provide all labor, equipment and materials to mobilize a crew to perform asphalt milling, saw cutting, bench the excavation and proof roll the Taxiway J area that was determined to have unsuitable base material to be removed. ADD: $5,400.00; 3. Interim quantity adjustments to perform excavation, removal of unsuitable material, placement of base material and the required lighting revisions on Taxiway J during Phase 2, as follows: (a) Increase Pay Item P (Unsuitable Excavation) by 395 CY, from 1,000 CY to 1,395 CY at the contract unit price of $19.00/CY. ADD: $7,505.00; (b) Increase Pay Item P (Lime Rock Base Course 17-inches) by 480 SY, from 3,300 SY to 3,780 SY at the contract unit price of $30.00/SY. ADD: $14,400.00; (c) Increase Pay Item P (Lime Rock Base Course 8-inches) by 480 SY, from 5,200 SY to 5,680 SY at the contract unit price of $18.00/SY. ADD: $8,640.00; (d) Increase Pay Item P (Bituminous Pavement Milling 2-inches - Shoulders) by 220 SY, from 65,600 SY to 65,830 SY at the contract unit price of $2.64/SY. ADD: $580.80; (e) Increase Pay Item L (1 Way 2-inches Schedule 40 PVC Concrete Encased Duct) by 150 LF, from 15,000 LF to 15,150 LF at the contract unit price of $20.00/LF. ADD: $3,000.00; (f) Increase Pay Item L (L-852D(L) Bi-Directional LED Taxiway Centerline Light A) by 2 EA, from 59 EA to 61 EA at the contract unit price of $3,000.00/EA. ADD: $6,000.00; (g) Increase Pay Item L (1/C L-824 Type C Unshielded #8 AWG 5KV Stranded Copper Cable Installed in Duct or Conduit) by 4,300 LF, from 400,000 LF to 404,300 LF at the contract unit price of $1.25/LF. ADD: $5,375.00; (h) Increase Pay Item L (1/C #2 AWG Solid Copper Counterpoise Cable, Install in Duct or Conduit) by 150 LF, from 20,000 LF to 20,150 LF at the contract unit price of $1.50/LF. ADD: $225.00; (i) Increase Pay Item L (0.75-inches by 10-feet Copper Clad Steel Sectional Ground Rod) by 3 EA, from 660 EA to 663 EA at the contract unit price of $120.00/LF. ADD: $ NET AMOUNT FOR ITEM NO. 3: ADD: $46,085.80; and, 4. Provide all labor, equipment and materials to rework and maintain the adjacent airfield lighting circuits during the remediation work on Taxiway J. ADD: $7, Reason for Change: 1. Unforeseen/Concealed Conditions: During the commencement of Phase 2, an area of pavement on Taxiway J was observed to have potential subsurface issues. There was rutting and cracking visible on both sides of the taxiway centerline. The contractor was directed to performed test cores in several areas on Taxiway J to determine the condition of the subsurface material; 2. Unforeseen/Concealed Conditions: The contractor was directed to perform a subsurface soil remediation on a 4,000 SF area within the Phase 2 limits on Taxiway J. The asphalt was milled and saw cut to properly excavate the area and protect the adjacent conditions during the work; 3. Unforeseen/Concealed Conditions: The contactor removed and disposed of the unsuitable subsurface material and compacted the required lime rock to provide a stable base. During this work, airfield lighting needed to be re-installed along the center line of Taxiway J; and, 4. Unforeseen/Concealed Conditions: During the subsurface soil remediation scope of work, the adjacent airfield lighting circuits needed to be maintained on the active airfield. The contractor was required to pull back circuits and temporarily re-route them on the surface. Once the soil remediation was compete, the contractor re-instated the circuits back to the original pathways.

51 Attachment A (Page 2 of 4) Change Order BP Construction Committee: July 3, 2018 Project: Taxiway J Rehabilitation and Related Work Contractor: The Middlesex Corporation Amount This Change Order: $ 16, (0.1% of Original Contract Price) Original Contract Amount: $ 19,756, Previous Change Orders: ($ 367,704.34) (-1.8% of Original Contract Price) Revised Contract Amount: $ 19,405, Time Extension: Funding Source: None. FAA and FDOT Grants, and Capital Expenditure Fund to the extent eligible. Description of Change: Increase Pay Item P (Rout, Clean and Seal Existing Asphalt Joint) by 2,755 LF, from 1,300 LF to 4,055 LF at the contract unit price of S6.00/LF. ADD: $16, Reason for Change: Design Omission: The original bid quantity for Pay Item P (Rout, Clean and Seal Existing Asphalt Joint) is 1,300 LF. The Engineer of Record responded to Request for Information No. 49, which clarified that, while initially the shoulder milling and overlaying adjacent to the Portland Cement Concrete (PCC) apron was not included in the project, the shoulders are now being milled and overlaid as part of the project and the overrun of quantity is expected. The contractor then projected the estimate of quantities based on the dimensions of the shoulders and has a new quantity of 4,055 LF. Change Order BP Construction Committee: August 7, 2018 Project: South Cell Lot and Utilities Contractor: Carr & Collier Inc. Amount This Change Order: $ 0.00 (0% of Original Contract Price) Original Contract Amount: $ 3,647, Previous Change Orders: $ 230, (6.3% of Original Contract Price) Revised Contract Amount: $ 3,877, Time Extension: Funding Source: 45 calendar days for Substantial Completion. There is no fiscal impact. Description of Change: Increase the Contract Time for Substantial Completion by 45 calendar days, from 190 calendar days to 235 calendar days. Reason for Change: Owner Requested Change: The project encountered two major impacts throughout the duration of the project that effected the scheduled critical path activities. On March 13, 2018, the BP No contractor was directed, in accordance with Change Order No. BP , to relocate an OUC electric manhole due to added embankment required to connect the project into Jeff Fuqua Blvd. The added embankment portion of this work was originally not part of the BP No scope as it was included in the South Airport APM/ITF Program. OUC Electric did not remove and make safe the area to allow the BP No contractor to relocate the manhole until May 16, This delayed the planned critical path embankment and subbase activities in this area from being completed by May 4, The actual completion of the intended work in this area was delayed 30 days and was completed on June 3, On June 26, 2018, Designer s Supplemental Instruction (DSI) No. 04, Rev. 07, was issued to the contractor for pricing and schedule impacts. The added scope of work includes additional pavement and striping that was originally part of Project H South Park Place. The added scope of work has a planned activity duration of 15 days and is scheduled for completion by August 23, 2018.

52 Attachment A (Page 3 of 4) Change Order BP Construction Committee: August 7, 2018 Project: Airsides 1 and 3 Apron Rehabilitation, Phase 2 Contractor: Carr & Collier Inc. Amount This Change Order: $ 0.00 (0% of Original Contract Price) Original Contract Amount: $ 1,092, Previous Change Orders: $ 0.00 (0% of Original Contract Price) Revised Contract Amount: $ 1,092, Time Extension: Funding Source: 62 calendar days for Substantial Completion. There is no fiscal impact. Description of Change: Increase the Contract Time for Substantial Completion by 62 calendar days, from 135 calendar days to 197 calendar days. Reason for Change: Owner Requested Change: During the Pre-Construction Conference on June 15, 2018 with the Airlines and Operations, it was determined that commencement of work will be re-sequenced from Summer 2018 to Fall 2018, to accommodate peak summertime airline traffic. This is accomplished by extending the 45 calendar day submittal period by 37 calendar days, to an 82 calendar day submittal period. Additionally, construction phasing will be re-sequenced to avoid concurrent gate closures, which adds 25 calendar days to the Contract. Total days added to the Contract is 82 calendar days. This resolves all time and cost related issues and impacts, as of the date of this change order. Change Order V Construction Committee: July 31, 2018 Project: Rehabilitation of Structural Steel Enplane Roadway Canopies, Landside B Contractor: H.W. Davis Construction, Inc. Amount This Change Order: $ 626, (35.2% of Original Contract Price) Original Contract Amount: $ 1,776, Previous Change Orders: $ 14, (0.9% of Original Contract Price) Revised Contract Amount: $ 2,418, Time Extension: Funding Source: 160 calendar days for Substantial Completion. Capital Expenditure Fund. Description of Change: 1. Provide all labor, materials and equipment to perform all work associated with Add Alternate No. 1, to include all canopy work, steel modifications, and painting for Sections B-DM-13, B-DM-14, B-DM-15, B-DM-16, and B-SM- 2, on the B-Side, Level 3, Landside Terminal. Scope will include the removal of two existing enplane fabric canopies, repair canopies, repair/replace damaged steel, remove paint to bare metal, prepare steel and apply new paint and re-install the two canopies. Scope will also include the installation of three new canopy sections. ADD $626,990.00; 2. The Owner hereby suspends V in accordance with the General Conditions, Specification Section , Paragraph , from the new contractual date of Substantial Completion as revised by Change Order No. V MCO-02, from January 31, 2018, through August 15, 2018 (196 calendar days); and, 3. Increase the Contract Time for Substantial Completion by 160 calendar days, from 366 to 526 calendar days, for work associated with Item No. 1 above. Reason for Change: 1. Owner Requested Change: At the time of contract award, there was not sufficient funding in the project to award Add Alternate No. 1. This change is to add the final five canopy sections, identified as Add Alternate No. 1, to the project scope. The Add Alternate No. 1 scope was modified because of Hurricane Irma removing three of the five canopy sections. The new canopy fabric is Owner-Furnished; 2. Owner Requested Change: The Owner s intent was to award Add Alternate No. 1 to the V contract. However, with the Project BP No work still in progress on Level 3 B- Side, performing the V Add Alternate No. 1 work at the same time would cause too much disruption to the operations of the airport. Project BP work has now been

53 Attachment A (Page 4 of 4) completed in this area, and the revised pricing received for this work indicates that the Level 3 B-Side work can resume in August 2018; and, 3. Owner Requested Change: The above requested time extension reflects the number of days required to complete the added scope of work resulting from Item No. 1 above. Change Order V-S Construction Committee: August 7, 2018 Project: HBJ Warehouse HVAC Replacement and Miscellaneous Electrical Improvements Contractor: Gomez Construction Company Amount This Change Order: $ 443, (40.3% of Original Contract Price) Original Contract Amount: $ 1,099, Previous Change Orders: $ 0.00 (0% of Original Contract Price) Revised Contract Amount: $ 1,543, Time Extension: Funding Source: None. Capital Expenditure Fund. Description of Change: 1. Award Add Alternate No. 1, which adds HVAC controls, BACnet Card, two additional air-cooled chillers, additional warranty, and power for adding the third chiller. ADD: $378,564.36; and, 2. Add three new chilled water pumps to replace the existing chilled water pumps. ADD: $65, Reason for Change: 1. Owner Requested Change: Adding the HVAC controls, BACnet card, two new air-cooled chillers will provide needed cooling for the entire space, additional extended warranty, and providing power for third chiller; and, 2. Owner Requested Change: Adds three new chilled water pumps to replace the existing chilled water pumps which have reached end of life usage.

54 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 7, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve a No Cost Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport BACKGROUND Orlando International Airport currently handles an average of 850 passenger aircraft operations daily from over 40 airlines. The Aviation Authority controls and schedules the usage of both shared and preferential resources, including, but not limited to, gates, terminal ramp aircraft parking, check-in counters, baggage makeup and baggage claims throughout the North Terminal Complex. Airlines utilize the same resources in a 24-hour period in complex combinations and in real-time. Construction of the South Terminal C, Phase 1, is currently underway and will add up to an additional 24 aircraft gates. Future expansions are under consideration, and it is anticipated that the RMS may operate and manage resources including, but not limited to, a total of: 213 gates, of which 154 will be shared. The total number of gates equates to 235 aircraft parking positions, including MARS gates, of which 176 will be shared. 946 check-in counters, of which 710 will be shared. 82 baggage claims, all of which will be shared. 1,018 check-in kiosks, all of which will be shared. 42 terminal ramp aircraft parking positions, all of which will be shared. 226 baggage makeup devices, most of which will be shared. At any given time, Orlando International Airport could become an entirely shared facility. All phases of terminal expansion could provide additional capacity for shared and preferential resources. On June 20, 2018, the Aviation Authority Board approved the Professional Services Committee s recommendation to enter into negotiations with Gentrack Limited, Corp., the first-ranked firm for W-00375, Resource Management System (RMS) at the Orlando International, and upon reaching agreement with Gentrack Limited, Corp., present the final agreement terms to the Aviation Authority Board for approval. ISSUES Since June 21, 2018, negotiations with Gentrack Limited, Corp. have resulted in a No Cost Base Agreement, which reflects the mutually satisfactory terms acceptable to both the Aviation Authority and Gentrack Limited, Corp. The scope of services will include, but is not limited to, providing, for the Aviation Authority s use, any and all software, firmware and software licenses for the RMS CONSENT AGENDA ITEM M -

55 deemed operable and acceptable by the Aviation Authority, and implementation services, including, but not limited to, labor, supervision, project management, installation, configuration and integration, training (i.e., functional, technical and administrative), user manuals, associated documentation, ongoing support and maintenance services, warranty, testing of hardware and software, tools and equipment and all other items necessary and proper for, or incidental to, the RMS. On August 7, 2018, the Professional Services Committee recommended approval of a No Cost Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT There is no fiscal impact for the base agreement. Subsequent addenda will be based on specific tasks of work as assigned. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve a No Cost Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

56 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 7, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport BACKGROUND Orlando International Airport currently handles an average of 850 passenger aircraft operations daily from over 40 airlines. The Aviation Authority controls and schedules the usage of both shared and preferential resources, including, but not limited to, gates, terminal ramp aircraft parking, check-in counters, baggage makeup and baggage claims throughout the North Terminal Complex. Airlines utilize the same resources in a 24-hour period in complex combinations and in real-time. Construction of the South Terminal C, Phase 1, is currently underway and will add up to an additional 24 aircraft gates. Future capacity is under consideration, and it is anticipated that the RMS may operate and manage resources including, but not limited to, a total of: 213 gates, of which 154 will be shared. The total number of gates equates to 235 aircraft parking positions, including MARS gates, of which 176 will be shared. 946 check-in counters, of which 710 will be shared. 82 baggage claims, all of which will be shared. 1,018 check-in kiosks, all of which will be shared. 42 terminal ramp aircraft parking positions, all of which will be shared. 226 baggage makeup devices, most of which will be shared. At any given time, Orlando International Airport could become an entirely shared facility. All phases of terminal expansion could provide additional capacity for shared and preferential resources. On June 20, 2018, the Aviation Authority Board approved the Professional Services Committee s recommendation to enter into negotiations with Gentrack Limited, Corp., the first-ranked firm for W-00375, Resource Management System (RMS) at the Orlando International, and upon reaching agreement with Gentrack Limited, Corp., present the final agreement terms to the Aviation Authority Board for approval. ISSUES A fee has been negotiated with Gentrack Limited, Corp. for a total amount of $689,565 to provide project planning and design services during the implementation phase of W , Resource Management System (RMS). The scope of service includes, but is not limited, to participating in the project kick-off meeting; supporting the Project Manager on establishing the project plan; conducting observation sessions of the existing system; conducting Joint Application Design (JAD) workshop sessions; and, CONSENT AGENDA ITEM N -

57 providing various documents including, but not limited to, the project charter, the project management plan, solution design documents, test and acceptance plan, implementation plan, disaster recovery plan, and other documents as requested by Project Manager. The Aviation Authority has not established MWBE/LDB goals because of the specialized nature of the services to be provided. On August 7, 2018, the Professional Services Committee recommended approval of an Addendum to the Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport, as outlined above. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $689,565. Funding is from Capital Expenditure Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for W-00375, Resource Management System (RMS) at the Orlando International Airport, for a total lump sum fee amount of $689,565, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

58 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve an Addendum to the Information Technology Consulting Services Agreement with Barich, Inc. for Information Technology Specialty Consulting Services for W-00375, Resource Management System (RMS), at the Orlando International Airport BACKGROUND On June 20, 2018, the Aviation Authority Board approved the award of an Information Technology (IT) Consulting Services Agreement with Barich, Inc. This no-cost base agreement established the negotiated hourly rates. The consulting services include a broad range of services associated with the planning and implementation of IT projects and initiatives that are identified in the Aviation Authority s Capital Improvement Plan (CIP), Information Technology Master Plan (ITMP), the Aviation Authority s annual project planning process, and other IT projects and initiatives requested by the Aviation Authority. The services may include project management; staff augmentation; research of specific technologies; research and concept development; IT business analysis; business case development; infrastructure and applications design, installation, configuration, development and testing; database management and administration; cyber and physical security; development of solicitation documents; functional, performance and interface requirements definition and documentation project planning; applications development, implementation and integration across multiple systems; operations and management of IT; assistance with IT roadmap or strategic plans; and, vendor and product evaluations and recommendations and other IT consulting services. ISSUES A fee has been negotiated with Barich, Inc. for a total amount of $643,038 to provide specialty consulting services during design through acceptance testing of W-00375, Resource Management System (RMS). Duties will include, but are not limited to, acting in an independent verification and validation capacity, ensuring alignment and traceability from functional requirements through technical design, test, and implementation; certifying all deliverables are achieved in accordance with the contract; preparing technical resources for Joint Application Design (JAD) session; and, supporting the Project Manager on a various of duties to ensure all deliverables are achieved in accordance with the contract. The Aviation Authority has not established MWBE/LDB goals because of the specialized nature of the services to be provided. On August 7, 2018, the Professional Services Committee recommended approval of an Addendum to the IT Consulting Services Agreement with Barich, Inc. for Information Technology Specialty Consulting Services for W-00375, Resource Management System (RMS), at the Orlando International Airport, as outlined above. CONSENT AGENDA ITEM O

59 ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $643,038. Funding is Capital Expenditure Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve an Addendum to the Information Technology Consulting Services Agreement with Barich, Inc. for Information Technology Specialty Consulting Services for W-00375, Resource Management System (RMS), at the Orlando International Airport, for the total not-to-exceed fee amount of $643,038, with funding from Capital Expenditure Fund and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

60 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Select Firms Shortlisted for Continuing Electrical Construction Services at the Orlando International Airport, Orlando Executive Airport and Other Facilities operated by the Aviation Authority BACKGROUND The Continuing Electrical Construction Services Agreements expires December On May 20 and 23, 2018, a notice was publicly advertised requesting Letters of Interest (LOIs) for Continuing Electrical Construction Services at the Orlando International Airport, Orlando Executive Airport and other facilities operated by the Aviation Authority. The continuing electrical construction services will be for projects with a contract amount that does not exceed $2 million, in accordance with Aviation Authority policies. The scope of work to be performed under these continuing electrical construction contracts includes, but is not limited to, interior and exterior power, lighting, controls, signalization, communications, airfield lighting, and other electrical systems normally associated with buildings and utilities and electrical construction. The terms of these continuing contracts shall be for a period of three years with optional renewal periods of two additional one-year terms, to be exercised at the discretion of the Aviation Authority and accepted by both parties. ISSUES On June 20, 2018, ten firms responded to the Aviation Authority s advertisement for the above-referenced services as follows, in alphabetical order: Aireko Energy Solutions US, LLC Bergelectric Corp. dba Bergelectric Corp. Contractors and Engineers Electric Services, Inc. H.L. Pruitt Corporation In2gro Technologies, LLC M & M Electric of Central Florida, Inc. Morton Electric, Inc. Power Engineering Group, Inc. Stryker Electrical Contracting, Inc. Transportation Systems Inc. CONSENT AGENDA P -

61 On July 5, 2018, the Professional Services Committee (PSC) met to consider the LOIs. Based on the LOIs, staff s evaluation, and past performance on Aviation Authority or related projects, the PSC voted to shortlist all ten proposers for further consideration. On July 31, 2018, the PSC met to consider the shortlisted firms. Each firm was provided 5 minutes for an introduction followed by a 15-minute question and answer session led by the PSC. Each of the shortlisted firms was interviewed and evaluated by the PSC based on the following criteria: Qualifications and experience of firm Qualifications and experience of key personnel Insurance and Licenses Bonding Capacity Commitment to DBE, MWBE, and LDB/VBE participation programs References The PSC reviewed each firm s LOI and considered each interview. Morton Electric, Inc. did not attend the PSC meeting held on July 31, 2018, and was not ranked. It was the consensus of the PSC that the remaining nine firms are qualified, demonstrated a good understanding of the scope of services advertised, and presented comprehensive detailed responses to the questions posed during the interviews. At the conclusion of the interviews and discussion, the PSC voted to recommend to the Aviation Authority Board the ranking below and the award of an Agreement for Continuing Electrical Construction Services with the top seven-ranked firms as follows: First: Second: Third: Bergelectric Corp. dba Bergelectric Corp. Contractors and Engineers (BERG): BERG provided an excellent LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. BERG has a very experienced team with similar work experience. BERG has its headquarters located in CA with a regional office located in Orlando, and has been in business for over 62 years. BERG s project manager has over 40 years of construction management experience. BERG s project experience includes BP-00402A, Landside Emergency Power Infrastructure Improvements at the Orlando International Airport; Terminal 2 Expansion Design/Build Project at San Diego International Airport; Terminal B Modernization at Sacramento International Airport; Air Traffic Control Tower at Palm Springs International Airport, CA. BERG is currently one of the Aviation Authority s Continuing Electrical Contractors, and has performed well during its tenure. BERG provided the required license, insurance, and bonding information, and received positive reference responses. BERG stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Electric Services, Inc. (ESI): ESI provided an excellent LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. ESI has a very experienced team with extensive similar work experience. ESI is located in Leesburg, FL, and has been in business for over 53 years. ESI s project manager has over 27 years of construction management experience. ESI s project experience includes continuing electrical construction services with the Greater Orlando Aviation Authority; BP-00402F, Electrical Branch Segregation SE Quadrant, All Levels, and BP-00419, Baggage Handling System Infrastructure Renovations, at Orlando International Airport; and Airport Security Cameras and Installation at Leesburg International Airport, FL. ESI is currently one of the Aviation Authority s Continuing Electrical Contractors, and has performed well during its tenure. ESI provided the required license, insurance, and bonding information, and received positive reference responses. ESI stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. H.L. Pruitt Corp. (HLP): HLP provided an excellent LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. HLP has a very experienced team with extensive similar work experience. HLP is located in Winter Springs, FL, and has been in business for over 48 years. HLP s project manager has over 33 years of construction management experience. HLP s project experience includes continuing electrical construction services with the Aviation Authority; BP-00424, Rehabilitation of Taxiways B, E, & J, and BP-00428, Taxiway B-2 Extension and Taxiway B-1 Rehabilitation, at Orlando International Airport, in addition to several

62 airfield projects at Orlando Executive Airport. Additional HLP project experience includes the Extension of Runway 9L-27R at Sanford-Orlando International Airport; and, Runway 7L-25R Rehabilitation and Runway 25R ILS at Daytona Beach International Airport. HLP is currently one of the Aviation Authority s Continuing Electrical Contractors, and has performed well during its tenure. HLP provided the required license, insurance, and bonding information, and received positive reference responses. HLP stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Fourth: Fifth: Sixth: M & M Electric of Central Florida (M&M): M&M provided an excellent LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. M&M has been an experienced team with extensive similar work experience. M&M is located in Orlando, and has been in business for over 16 years. M&M s project manager has over 19 years of construction management experience. M&M s project experience at Orlando International Airport includes: Electrical and Re-Lamping Services; T-1471, Southwest Airlines MCO In-Flight and Flight Operations; T-1470, Southwest Airlines Headquarters MCO Renovation; MCO BP-S00100, South Automated People Mover (APM) Airsides 1 and 3, and South Terminal Complex; Hyatt Regency Hotel Conference Room Wi-Fi; and WAP Terminal Level 2, A-Side. Other M&M project experience includes: Black Angus Restaurant and Souvenir Shop, Orlando; Lowell Elementary School, Orlando; and Central Florida Kidney Center, Orlando. M&M provided the required license, insurance, and bonding information, and received positive reference responses. M&M stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Power Engineering Group, Inc. (PEG): PEG provided an excellent LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. PEG has a very experienced team with similar work experience. PEG is located in Orlando, and has been in business for over 24 years. PEG s project manager has over 29 years of construction management experience. PEG s project experience includes the electrical components of BP-00429, Enplane Drives Structural Rehabilitation, and H-00188, Pavement Repairs for Taxiways J and F and Intersection of Taxiways J and L, at the Orlando International Airport; Lighting Upgrades at Patrick Air Force Base, FL; HVAC/Generator Upgrades at the Orlando Operations Center; Rehabilitation of Existing Pump Station at the Orange County International Drive Pump Station; Electrical Installation of New Lift Station for the City of Orlando; Electrical Renovations of Onsite Wastewater Treatment Plant at the Polk County Corrections Facility; and Upgrades to the Orange County Animal Services Fire Alarm System. PEG is currently one of the Aviation Authority s Continuing Electrical Contractors, and has performed well during its tenure. PEG provided the required license, insurance, and bonding information, and received positive reference responses. PEG stated that it is a certified MBE/LDB firm and is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Stryker Electrical Contracting, Inc. (STRYKER): STRYKER provided a very good LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. STRYKER has been an experienced team with extensive similar work experience. STRYKER is located in Palm City, FL, and has been in business for over 42 years. STRYKER s project manager has over 26 years of construction management experience. STRYKER s project experience includes: Palm Beach International Airport Security Enhancements ACX and Security Upgrades, Parcel Access and Third Floor Interior Improvements; Atlantic Aviation Stuart Witham Field Hangars 4 and 8, Stuart, FL; Stuart Jet Center Hangars 12 and 1W, Stuart, FL; Southwest Airlines Warehouse, Ft. Lauderdale International Airport; The Club at Boynton Beach, FL; and, Port of Miami Access Tunnel and Terminal Buildings, Miami. STRYKER provided the required license, insurance, and bonding information, and received positive reference responses. STRYKER stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Seventh: Transportation Systems, Inc. (TSI): TSI provided a very good LOI, which included a detailed project approach and a clear understanding of the services required, and was very responsive during the interview. TSI has

63 been an experienced team with extensive similar work experience. TSI is located in Orlando, and has been in business for over 4 years. TSI s project manager has over 16 years of construction management experience. TSI s project experience includes: South Airport Automated People Mover (APM) Complex roadway street lights and traffic signal intersections at MCO; Ramp A Widening at the South Terminal C, Phase 1, Complex, MCO; Red Lot Ductbank Communications Manholes, MCO; Hurricane Irma Repair Efforts at the Employee Parking Lot, MCO; and Loop Road Resurfacing Project Gate E-30 lighting, fiber optic communication, Access Control Readers, and security work, MCO. TSI provided the required license, insurance, and bonding information, and received positive reference responses. TSI stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Eighth: Ninth: Aireko Energy Solutions US, LLC (AES): AES provided an adequate LOI, which included a project approach and an understanding of the services required, and was responsive during the interview. AES has been an experienced team with extensive similar work experience. AES is located in Orlando, and has been in business for over 55 years. AES s project manager has over 20 years of construction management experience. AES s project experience includes: Costco Warehouses, multiple locations in Puerto Rico; South Terminal C electrical and site communications, MCO; Metropistas LED Lighting, multiple locations in Puerto Rico; Electrical Upgrades at Home Depot, Best Buy and Sprint, multiple locations in Puerto Rico; and, Electrical work at K-8 Academy, St. Johns County, St. Augustine, FL. AES provided the required license, insurance, and bonding information, and received positive reference responses. AES stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. In2gro Technologies, LLC (IN2GRO): IN2GRO provided an adequate LOI, which included a project approach and an understanding of the services required, and was responsive during the interview. IN2GRO has been an experienced team with extensive similar work experience. IN2GRO is located in Orion, MI, with offices in VA, TX, KT and FL, and has been in business for over 5 years. IN2GRO s project manager has over 28 years of construction management experience. IN2GRO s project experience includes: Hillsborough County Aviation Authority CCTV Enhancement and Expansion, and Parking Facility Security Enhancements. IN2GRO provided the required license, insurance, and bonding information, and received positive reference responses. IN2GRO stated that it is committed to the Aviation Authority s DBE, MWBE, and LDB/VBE programs. ALTERNATIVES The Aviation Authority Board may, upon review of the submittals and applicable information, send the matter back to Committee for further consideration, make a different selection, establish a different ranking or reject all submittals. FISCAL IMPACT There is no fiscal impact for the base agreement. Future addenda will be based on specific tasks of work as assigned. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and (1) approve the ranking of the shortlisted firms for Continuing Electrical Construction Services at the Orlando International Airport, Orlando Executive Airport and Other Facilities operated by the Aviation Authority as follows: First Bergelectric Corp. dba Bergelectric Corp. Contractors and Engineering; Second Electric Services, Inc.; Third H.L Pruitt Corporation; Fourth M&M Electric of Central Florida, Inc.; Fifth Power Engineering Group, Inc.; Sixth - Stryker Electrical Contracting, Inc.; Seventh Transportation Systems, Inc.; Eighth Aireko Energy Solutions US, LLC; and Ninth In2gro Technologies, LLC; (2) approve a no cost Continuing Electrical Construction Services Agreement with each of the top seven-ranked firms; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

64 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Exercise the Second and Final One-Year Renewal Option for Unified Communications Managed Services at the Orlando International Airport and Orlando Executive Airport with Avaya, Inc. BACKGROUND The Aviation Authority requires unified communications managed services for the Orlando International Airport and Orlando Executive Airport. These services are in support of the Aviation Authority s Nortel communications equipment and include specialized telecommunication service monitoring, customer notification, service desk, service management, incident management, release management, service level agreements, service level reporting, and capacity management, as well as third party applications. The Aviation Authority currently manages approximately 6,900 licenses/phone lines. In 2008, the State of Florida Division of Telecommunications entered into a State Term Contract for Telephony Equipment and Services (i.e., STC No ) with the following four firms: Avaya, Inc., Cisco Systems, Nortel Networks, and Siemens Communications). These contracts expired on September 2, 2014; however, a Customer Services Authorization (CSA) was placed during the contract period for up to five years. In late 2009, Avaya, Inc. acquired Nortel Enterprise Solutions. Avaya, Inc. is the only firm authorized/certified to service the Aviation Authority s Nortel equipment. The State of Florida approved the Communications Service Authorization (CSA) on April 4, The Aviation Authority s Policy (Non-Competitive Procurements) permits the procurement of goods, services, and professional services by direct negotiation or other method involving limited or no competition from a Supplier having a requirements contract/annual agreement with any public entity (e.g., federal, state, county, city, authority, school board, Buying Cooperative, etc.) for goods, services, or professional services described in such contract and at prices or discounts no less favorable than any set forth in such contracts. On April 16, 2014, the Aviation Authority Board authorized the purchase of the Unified Communications Managed Services at Orlando International Airport and Orlando Executive Airport from Avaya, Inc., pursuant to Florida s State Term Contract (STC) Contract No for a monthly cost of $42,000, plus a one-time cost of $42,950 for specialized technical requirements. The term of these services began on June 14, 2014, for a period of thirty-six months with two one-year renewal options. The total cost of the initial thirty-six month period was $1,554,950. On May 17, 2017, the Aviation Authority Board approved the first one-year renewal option of Unified Communications Managed Services Contract with Avaya, Inc., for a total not-to-exceed amount of $504,000, which extended these services through June 13, CONSENT AGENDA ITEM Q

65 ISSUES In order to maintain the unified communications managed services at Orlando International Airport and Orlando Executive Airport on an as-needed basis, the second and final one-year renewal option is required. In response to the Aviation Authority's notification, Avaya, Inc. has provided a letter of concurrence, dated June 25, 2018, to exercise the second and final one-year renewal option of its Unified Communications Managed Services Contract, pursuant to the terms and conditions of the State of Florida Term Contract No (Telephony Equipment and Services), for a total not-to-exceed fee amount of $504,000. These services are for specialized technical support. The renewal option will extend these services from June 14, 2018, through June 13, The Aviation Authority has not established MWBE/LDB goals because of the specialized nature of the services to be provided. On July 3, 2018, the Professional Services Committee recommended approval to exercise the second and final one-year renewal option of its Unified Communications Managed Services Contract, with Avaya, Inc., pursuant to the terms and conditions of the State of Florida Term Contract No (Telephony Equipment and Services), as outlined above. ALTERNATIVES There is no reasonable alternative under consideration. FISCAL IMPACT The fiscal impact is $504,000. Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee to (1) exercise the second and final one-year renewal option of Unified Communications Managed Services Contract with Avaya, Inc., pursuant to the terms and conditions of the State of Florida Term Contract No (Telephony Equipment and Services), for a total not-to-exceed fee amount of $504,000, with funding from Operations and Maintenance Fund; (2) extend these services from June 14, 2018, through June 13, 2019; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

66 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve an Amendment to Addendum No. 47 to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Additional Fiscal Year (FY) 2018 Digital Ecosystem Consulting Services at the Orlando International Airport BACKGROUND On March 20, 2013, the Aviation Authority Board approved the award of an Information Technology (IT) Consulting Services Agreement to Faith Group Consulting, LLC. This no-cost base agreement established the negotiated hourly rates. The consulting services include a broad range of services associated with the planning and implementation of IT projects and initiatives that are identified in the Aviation Authority s Capital Improvement Plan (CIP), IT Master Plan (ITMP), the Aviation Authority s annual project planning process, and other IT projects and initiatives requested by the Aviation Authority. The services may include project management; staff augmentation; research of specific technologies; research and concept development; IT business analysis; business case development; infrastructure and applications design, installation, configuration, development and testing; database management and administration; cyber and physical security; development of solicitation documents; functional, performance and interface requirements definition and documentation project planning; applications development, implementation and integration across multiple systems; operations and management of IT; assistance with IT roadmap or strategic plans; and, vendor and product evaluations and recommendations and other IT consulting services. On December 20, 2017, the Aviation Authority Board approved Addendum No. 47 to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for FY 2018 Digital Ecosystem Consulting Services for a total not-to-exceed fee amount of $1,542,615. ISSUES A fee has been negotiated with Faith Group Consulting, LLC for a total not-to-exceed fee amount of $399,061 to provide Additional FY 2018 Digital Ecosystem Consulting Services. These additional services will complete the development and deployment of the necessary creative content for the Digital Ecosystem. The Aviation Authority has not established MWBE/LDB goals because of the specialized nature of the services to be provided. On July 31, 2018, the Professional Services Committee recommended approval of an Amendment to Addendum No. 47 to the IT Consulting Services Agreement with Faith Group Consulting, LLC for Additional FY 2018 Digital Ecosystem Consulting Services, as outlined above. CONSENT AGENDA ITEM R

67 ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $399,061. Funding is from Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve an Amendment to Addendum No. 47 to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Additional FY 2018 Digital Ecosystem Consulting Services for a total not-to-exceed fee amount of $399,061, with funding from Operations and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

68 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve Addenda to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Various Information Technology Support Services at the Orlando International Airport BACKGROUND On March 20, 2013, the Aviation Authority Board approved the award of an Information Technology (IT) Consulting Services Agreement with Faith Group Consulting, LLC. This no-cost base agreement established the negotiated hourly rates. The consulting services include a broad range of services associated with the planning and implementation of IT projects and initiatives that are identified in the Aviation Authority s Capital Improvement Plan (CIP), Information Technology Master Plan (ITMP), annual project planning processes, and other IT projects and initiatives requested by the Aviation Authority. The services may include project management; staff augmentation; research of specific technologies; research and concept development; IT business analysis; business case development; infrastructure and applications design, installation, configuration, development and testing; database management and administration; cyber and physical security; development of solicitation documents; functional, performance and interface requirements definition and documentation project planning; applications development, implementation and integration across multiple systems; operations and management of IT; assistance with IT roadmap or strategic plans; and, vendor and product evaluations and recommendations and other IT consulting services. On April 18, 2018, the Aviation Authority Board approved Addendum No. 48 to the IT Consulting Services Agreement with Faith Group Consulting, LLC for the total not-toexceed amount of $179,088, to provide concept development and assessment of the existing CCTV System at the Orlando International Airport (MCO). Subsequently, the Professional Services Committee (PSC) took action on the following addenda to the above-referenced agreement: Addendum No. 49 for a total not-to-exceed fee amount of $39,265, for Video Surveillance Conceptual Development for Project BP West Security Screening Check Point Expansion, with funding from Capital Expenditure Fund. [Reference PSC meeting held April 24, 2018]. Addendum No. 50 for a total not-to-exceed fee amount of $99,004, for Fiscal Year (FY) 2018 Information Technology Project Portfolio Management Roadmap Implementation Consulting Services, with funding from Operations and Maintenance Fund. [Reference PSC meeting held June 5, 2018]. Addendum No. 51 for a total not-to-exceed fee amount of $25,972, for FY 2018 Information Technology MCO Cares Employee Website Enhancements Consulting Services, with funding from Capital Expenditure Fund. [Reference PSC meeting held June 5, 2018]. CONSENT AGENDA ITEM S

69 Amendment No. 1 to Addendum No. 38 for a total not-to-exceed fee amount of $44,776, for Additional FY 2018 Information Systems Senior IT Systems Operator Staff Augmentation Support Services, with funding from Operations and Maintenance Fund. [Reference PSC meeting held June 19, 2018]. Amendment No. 2 to Addendum No. 35 for a total not-to-exceed fee amount of $0, for a No Cost Time Adjustment for FY 2018 Information Systems Senior Systems Administrator and Senior Project Manager Staff Augmentation Support Services; there is no fiscal impact. [Reference PSC meeting held July 3, 2018]. Amendment No. 2 to Addendum No. 38 for a total not-to-exceed fee amount of $34,429, for Additional FY 2018 Information Systems Senior IT Systems Operator Staff Augmentation Support Services, with funding from Operations and Maintenance Fund. [Reference PSC meeting held July 3, 2018]. Amendment No. 1 to Addendum No. 46 for a total not-to-exceed fee amount of $0, for a No Cost Time Adjustment for FY 2018 Digital Materials Control Software and Operational Enhancements Consulting Services; there is no fiscal impact. [Reference PSC meeting held July 3, 2018]. Per the Aviation Authority s Policy , the Aviation Authority Board must approve all contract addenda and amendments that result in the value of any contract being increased, in the aggregate, by $250,000 or more over the contract value. ISSUES On July 24, 2018, the PSC recommended approval of the following addenda to the IT Consulting Services Agreement with Faith Group Consulting, LLC, as outlined below. If approved, services would be effective August 16, Amendment No. 3 to Addendum No. 38 for a total not-to-exceed fee amount of $20,204, for Additional FY 2018 Information Systems Senior IT Systems Operator Staff Augmentation Support Services, with funding from Operations and Maintenance Fund. [Reference PSC meeting held July 24, 2018]. Faith Group Consulting, LLC proposed 91.6% MWBE participation on this Amendment. Amendment No. 2 to Addendum No. 41 for a total not-to-exceed fee amount of $13,530, for Additional FY 2018 On-Call MCO Mobile Application Support and Maintenance Services, with funding from Operations and Maintenance Fund. As these addenda will result in an aggregate increase to the Aviation Authority s Agreement with Faith Group Consulting, LLC exceeding $250,000, Aviation Authority Board approval is required. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $33,734. Funding is from the Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and (1) approve Amendment No. 3 Addendum No. 38 to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Additional FY 2018 Information Systems Senior IT Systems Operator Staff Augmentation Support Services, in the total not-to-exceed fee amount of $20,204, with funding from Operations and Maintenance Fund; (2) approve Amendment No. 2 to Addendum No. 41 to the Information Technology Consulting Services Agreement with Faith Group Consulting, LLC for Additional FY 2018 On-Call MCO Mobile Application Support and Maintenance Services, in the total not-to-exceed fee amount of $13,530, with funding from Operations and Maintenance Fund; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

70 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve Addenda to the Information Technology Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated at the Orlando International Airport BACKGROUND On March 20, 2013, the Aviation Authority Board approved the award of an Information Technology (IT) Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated. This no-cost base agreement established the negotiated hourly rates. The consulting services include a broad range of services associated with the planning and implementation of IT projects and initiatives that are identified in the Aviation Authority s Capital Improvement Plan (CIP), Information Technology Master Plan (ITMP), annual project planning processes, and other IT projects and initiatives requested by the Aviation Authority. The services may include project management; staff augmentation; research of specific technologies; research and concept development; IT business analysis; business case development; infrastructure and applications design, installation, configuration, development and testing; database management and administration; cyber and physical security; development of solicitation documents; functional, performance and interface requirements definition and documentation project planning; applications development, implementation and integration across multiple systems; operations and management of IT; assistance with IT roadmap or strategic plans; and, vendor and product evaluations and recommendations and other IT consulting services. On September 20, 2017, the Aviation Authority Board approved Addendum No. 25 to the IT Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated for the total not-to-exceed amount of $436,782.60, to provide Fiscal Year (FY) 2018 Information Systems IT Service Desk Representative/Telecom Engineer/Analyst Staff Augmentation Support Services, at the Orlando International Airport (MCO). Subsequently, the Professional Services Committee (PSC) took action on the following addenda to the above-referenced agreement: Amendment No. 1 to Addendum No. 23 for a total not-to-exceed fee amount of $146,726.40, for Additional FY 2018 Information Systems Staff Augmentation Support Services, with funding from Capital Expenditure Fund. [Reference PSC meeting held March 13, 2018]. Amendment No. 2 to Addendum No. 23 for a total not-to-exceed fee credit amount of ($57,288), for a Reduction in Services for Additional FY 2018 Information Systems Staff Augmentation Support Services, with funding credited to from Capital Expenditure Fund. [Reference PSC meeting held May 22, 2018]. CONSENT AGENDA ITEM T

71 Per the Aviation Authority s Policy , the Aviation Authority Board must approve all contract addenda and amendments that result in the value of any contract being increased, in the aggregate, by $250,000 or more over the contract value. ISSUES On July 24, 2018, the PSC recommended approval of the following addenda to the IT Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated, as outlined below. If approved, services would be effective August 16, Amendment No. 3 to Addendum No. 23 for a total not-to-exceed fee amount of $74,438, for Additional FY 2018 Information Systems Senior Program/Project Manager, Program/Project Manager, and Applications/Programmer/Analyst Staff Augmentation Support Services, with funding from Operations and Maintenance Fund. Technology Management Corporation proposes 31.7% MWBE participation on this Amendment. Amendment No. 1 to Addendum No. 24 for a total not-to-exceed fee amount of $134,502, for Additional FY 2018 Information Systems Senior IT Systems Specialists/ IT Systems Specialists Staff Augmentation Support Services, with funding from Operations and Maintenance Fund. Amendment No. 1 to Addendum No. 25 for a total not-to-exceed fee amount of $61,214, for Additional FY 2018 Information Systems IT Service Desk Representative/Telecom Engineer/Analyst Staff Augmentation Support Services, with funding from Operations and Maintenance Fund. As these addenda will result in an aggregate increase to the Aviation Authority s Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated exceeding $250,000, Aviation Authority Board approval is required. The Aviation Authority has not established MWBE/LDB goals because of the specialized nature of the services to be provided. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact is $270,154. Funding is from the Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and (1) approve Amendment No. 3 Addendum No. 23 to the Information Technology Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated for Additional FY 2018 Information Systems Senior Program/Project Manager, Program/Project Manager, and Applications/Programmer/Analyst Staff Augmentation Support Services, in the total not-to-exceed fee amount of $74,438, with funding from Operations and Maintenance Fund; (2) approve Amendment No. 1 to Addendum No. 24 to the Information Technology Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated for Additional FY 2018 Information Systems Senior IT Systems Specialists/ IT Systems Specialists Staff Augmentation Support Services, in the total not-to-exceed fee amount of $134,502, with funding from Operations and Maintenance Fund; (3) approve Amendment No. 1 to Addendum No. 25 to the Information Technology Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated for Additional FY 2018 Information Systems IT Service Desk Representative/Telecom Engineer/Analyst Staff Augmentation Support Services, in the total not-to-exceed fee amount of $61,214, with funding from Operations and Maintenance Fund; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

72 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chair, Capital Management Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Capital Management Committee (CMC) to Authorize Staff to Proceed with a Procurement Process for Virtual Ramp Control (VRC) for Operations BACKGROUND The Greater Orlando Aviation Authority (Aviation Authority) is required to provide Ramp Control Services to effectively and safely manage the non-movement areas of the South Terminal Complex (STC) at the Orlando International Airport (Airport). This requirement is per the Federal Aviation Administration (FAA) due to sight restrictions between the existing Air Traffic Control Tower and the new STC ramp areas. The traditional approach for ramp control is construction and use of a ramp control tower where staff has direct line of sight to all areas within their control. Traditional ramp control towers pose many limitations and come at a significant cost. The modern and widely accepted approach to the traditional ramp control tower is Virtual Ramp Control (VRC). The VRC will use video technology, replacing the existing ramp control tower and allowing the Airport to remotely monitor and control real time ramp and non-movement areas. The VRC also allows the Airport to expand the system without the need to build and staff more than one facility. The implementation of VRC is an integrated system consisting of a variety of cameras, communications equipment, tracking and control software that will allow staff to safely and effectively move aircraft to and from the gates to a designated point where they will be handed off to FAA air traffic control. Due to the technical level of this work, staffing for this area will be provided through a contract and the area will be operational twenty-four hours a day, 7 days a week. ISSUES Staff has discussed various procurement methods to determine the appropriate procurement process of the VRC that allows for the selection of the VRC that will best meet the needs of the Aviation Authority. A selection process was presented to the Capital Management Committee (CMC) on July 18, After thorough discussion between staff, legal counsel and the Committee, the CMC consensed to recommend the following selection process for the VRC: 1. The Evaluation Team will present the proposed schedule and best value determination matrix at the Capital Management Committee (CMC). 2. The Evaluation Team will prepare and publicly advertise a Request for Statement of Qualification (SOQ). 3. Mandatory Pre-Submittal Conferences will be held to discuss the scope of work and criteria required for the VRC as well as other submission requirements. CONSENT AGENDA ITEM U

73 4. Following the Pre-Submittal Conferences, proposers will be required to submit their SOQ to the Aviation Authority. 5. The PSC, at a public meeting, will shortlist recommended proposers. The shortlist criteria may include depth of the experience and qualifications of the proposer and its key staff, the ability to meet certain technology requirements, their ability to satisfy the basic requirements of insurance, bonding and licensure as well as any other criteria as determined necessary for the Aviation Authority by the PSC. The shortlisted proposers will be requested to sign a Sensitive Security Information (SSI) statement immediately following the shortlisting. 6. Following the PSC shortlisting, the Aviation Authority will issue proposal criteria documents. 7. The Aviation Authority will hold mandatory Pre-Proposal Conferences to discuss the proposal criteria. 8. The Evaluation Team and PSC members will evaluate the proposals and may visit one or more of the shortlisted Proposer s qualifying airport projects. 9. In compliance with Florida statutes, the PSC will have the opportunity to interview the shortlisted proposers and may request a presentation and demonstration of the proposed solution. The PSC will rank proposals based upon its evaluation of how each shortlisted proposer met the criteria. 10. The highest ranked proposal will be recommended to the Aviation Authority Board for award based on the best value of the proposals offered. 11. Following the PSC interview, the Aviation Authority will conduct negotiations with the highest ranked proposer. The Aviation Authority reserves the right to negotiate with the number one ranked proposer, and if those negotiations are unsuccessful, to negotiate with the number two ranked proposer etc., until a mutually acceptable contract is negotiated. 12. The PSC, at a public meeting, will have the opportunity to evaluate the successful negotiation of the proposal. Following the PSC for negotiations, the successfully negotiated proposal will be recommended to the Aviation Authority Board for approval. 13. Following the Aviation Authority Board approval of negotiation, it is anticipated to complete implementation within 8 to 10 months. ALTERNATIVES The Aviation Authority Board may provide a different selection process such as the Concessions/Procurement Committee. FISCAL IMPACT The cost of the VRC is included in the STC budget. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Boar: (1) accept the recommendation of the Capital Management Committee and (2) authorize the Professional Selection Committee to proceed with the selection process for replacement of the Virtual Ramp Control as outlined in this memorandum.

74 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathy Bond, Sr. Director, Human Resources & Risk Management DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Approve Revision to Organizational Policy and Procedure Section , Wage and Pay Plan BACKGROUND The current policy defines wage and pay policy and guidance designed to provide competitive pay for the purpose of recruiting and retaining Aviation Authority personnel. This policy includes guidelines for ARFF employees on the step schedule when promoted to a higher rank. ISSUES On March 25, 2018, a revised ARFF step schedule was implemented based on local market survey data. In April 2018, several promotions to higher ranks were approved. In accordance with the current policy guidelines, ARFF employees promoted to a higher rank first move to the next highest step of the new rank and then advance the number of steps required to achieve a minimum increase of 6%. As a result of the increase to the step schedule in March 2018, the current policy guidelines caused compression between employees newly promoted in April 2018 and employees in the higher rank with more Aviation Authority tenure. The proposed revision will provide a 6% increase on the employee s current base rate then placement in the new rank step schedule or placement at the first step of the new rank, whichever is greater. The intent of this revision is to facilitate the placement of newly promoted ARFF employees with less Aviation Authority tenure in the new rank relative to employees in that rank with more tenure. ALTERNATIVES There are no alternatives under consideration. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommended revision to Organizational Policy & Procedure Section , Wage and Pay Plan. CONSENT AGENDA ITEM - V -

75 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Frank Kruppenbacher, Chairman DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Approve Revision to Organizational Policy Section , Professional Services Committee (PSC) BACKGROUND The Chief Financial Officer and the Chief Operating Officer, currently voting members of the PSC, will both play a role in the Executive Steering Committee for the Resource Management System (RMS) project and will discuss items that may be presented to the PSC for consideration; therefore, creating a potential conflict with the Sunshine Law. ISSUES In light of the potential conflict outlined above, it is recommended that the Aviation Authority Board approve the Director of Finance to replace the Chief Financial Officer as a voting member of the PSC. All other voting members and Committee Chairs remain the same. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board accept the recommended change to the Committee voting membership of the Aviation Authority s Organizational Policy Section , Professional Services Committee and appoint the Director of Finance. CONSENT AGENDA ITEM W -

76 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Denise K. Schneider, Assistant Director of Purchasing & Material Control DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Dispose of Surplus Property BACKGROUND The Greater Orlando Aviation Authority is permitted to dispose of property that is no longer necessary, useful or profitable. ISSUES The Airport Facilities Bond Resolution and Aviation Authority Policies and Procedures Section , Disposal of Surplus Property, Scrap and Trash, and Section , Property Control, permit the Aviation Authority to dispose, for fair and reasonable value at any time, any property constituting part of the Airport System which the Aviation Authority and City of Orlando determine, by Resolution, not necessary, useful or profitable. The Aviation Authority Staff recommends disposal of property items as summarized below, in accordance with Aviation Authority policies. Computers, monitors and related equipment Electronic equipment Assorted chairs, desks, cabinets, bookcases and tables Miscellaneous equipment ALTERNATIVES The Aviation Authority could hold the property for future disposal. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) find the property listed in this memorandum no longer necessary, useful, or profitable in the operation of the Airport System; (2) request Orlando City Council concurrence and resolution of this finding; and (3) authorize staff to dispose of this property in accordance with the Aviation Authority s Policies and Procedures. CONSENT AGENDA ITEM X

77 ASSETS NEEDING BOARD APPROVAL For August 2018 Meeting ASSET # GOAA GENERAL CREDENZA, 24X72 - DOUBLE PED - MAHOGANY (GCI) DESK, EXECUTIVE, DBL PED, DK OAK DESK, 30X66, DBL PED, - MAHOGANY CREDENZA, DBL PED, CENTER DOORS, OAK (CANAL TRAILER) WORKSTATION, OAK WOOD CREDENZA, FULL PED, W/KEY BOARD, OAK, 6' TABLE, CONFERENCE, 10' RACETRACK/DRUMS, CHERRY WOOD EPSON 8 GP-M831 MONOCHRONE PRINTER QS CHASSIS, REDUNDANT BUNDLE, OS9700 (HBJ) CHASSIS, OS6800, 24 PORT (HBJ) CHASSIS, OS6800, 24 PORT (HBJ) CHASSIS, OS6800, 24 PORT (HBJ) CREDENZA, DBL PED, CENTER DOORS, OAK DESK, 30X66 - DOUBLE PED DESK DESK, 30X66, DBL PED, - MAHOGANY DESK, 30X66 - LEFT RETURN DESK CREDENZA, 24X72 - DOUBLE PED DESK, DBL PED, 72X36X29, LT OAK DESK, DBL. PED., 30X60, OAK CREDENZA, 24X72 - DOUBLE PED DESK, 24X48 RIGHT RETURN REFRIGERANT RECOVERY SYSTEM, COMPUTER CHARGE ASSET # HYATT CABINET, FIREKING SECURITY, FIREPROOF FILE, LATERAL EXPRESSO MACHINE, JURA MODEL "CAPRESSO XS90" CART, HOT FOOD TRANSPORT BOX VARIOUS FURNITURE FROM HYATT ROOMS.

78 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chief Executive Officer DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Increase the Annual Funding for U.S. Customs and Border Protection Section 559 Reimbursable Services Agreement BACKGROUND In January 2014, Congress passed the Consolidation Appropriation Act of 2014, which contained Section 559. This section authorizes U.S. Customs and Border Protection (CBP) to enter into Reimbursable Services Agreements (RSA) with airports in order to cover overtime expenses associated with passenger processing at airports. On April 29, 2014, the Aviation Authority submitted an application to be considered for the RSA program offered by CBP. On May 21, 2014, the Aviation Authority Board authorized the Executive Director to execute the RSA with CBP and authorized funding for the fourth quarter of fiscal year 2014 in the not-to-exceed amount of $625,000. On February 18, 2015, the Aviation Authority Board authorized the Executive Director to renew the RSA with CBP annually in the not-to-exceed amount of $2,500,000 per fiscal year. On August 16, 2017, the Aviation Authority Board authorized the Executive Director to increase the annual funding to the not-to-exceed amount of $3,500,000 per fiscal year. ISSUES Since the implementation of the RSA program at Orlando International Airport in 2014, international passenger traffic has grown by 51%. Furthermore, additional international scheduled services to 14 destinations will start in fiscal year While the Aviation Authority continues to examine and implement improvements in order to reduce processing times, the shortage of CBP officers can be a significant factor on wait times. The implementation of the RSA at Orlando International Airport has successfully reduced international passenger processing wait times. However, in order to maintain acceptable processing wait times due to the continued significant increase in international passenger activity, the annual authorized funding will need to be increased to a not-to-exceed amount of $5,000,000 for fiscal year 2019 with a 3% annual adjustment for subsequent fiscal years. ALTERNATIVES There are no reasonable alternatives under consideration. CONSENT AGENDA ITEM Y

79 FISCAL IMPACT The estimated cost associated with the services provided under this RSA is a not-toexceed amount of $5,000,000 for fiscal year 2019 with a 3% annual adjustment for subsequent fiscal years. Funding required in current and subsequent fiscal years will be allocated from the Capital Expenditure Fund and the Operation and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) authorize the Chief Executive Officer to increase the Annual Funding for U.S. Customs and Border Protection Section 559 Reimbursable Services Agreement to the not-toexceed amount of $5,000,000 for fiscal year 2019 with a 3% annual adjustment for subsequent fiscal years and (2) authorize funding from the Capital Expenditure Fund and Operation and Maintenance Fund as approved through the budget process and when funds become available.

80 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chair, Capital Management Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Capital Management Committee to Approve the Capital Improvement Plan (CIP) for Orlando Executive Airport (ORL) BACKGROUND Aviation Authority staff is currently in the process of updating the Joint Automated Capital Improvement Program (JACIP) in preparation for the annual joint budget meetings with the FAA and FDOT this month. All projects that use federal or state funds are monitored and allocated through the JACIP process. At its meeting on December 12, 2017, the Capital Management Committee (CMC) approved a list of projects to be included in ORL JACIP. ISSUES Subsequent to the December 12, 2017, CMC meeting, staff has been reviewing the revenue outlook for the commercial properties at ORL. Upon further review, financial modeling and in consideration of the current revenue outlook, staff has prepared a revised ORL CIP which includes a substantially reduced list of projects as compared to the list previously-approved by CMC on December 12, The intent of this reduced list of projects is to reduce the use of local funds while still addressing key projects in the Capital Plan. The prior CIP was estimated at approximately $45.3 million, for the period FY This proposed CIP reduces the program to $11.1 million while retaining select, key projects from those approved by CMC at the December 12, 2017, meeting. Additionally, the proposed CIP includes non-federal/state funded projects that have been identified to enhance non-aviation revenue producing assets. Together, this combined list of projects comprises the proposed ORL CIP. The purpose of this reduced CIP is to preserve current reserves until the revenue producing assets are optimized. The Aviation Authority has recently issued a Request for Qualifications (RFQ) that solicits responses from interested developers with the intent of increasing revenue generation in non-aviation assets at ORL. The ORL CIP will be re-evaluated to include deferred projects, where feasible, at some later date once the revenue outlook is more certain. As such, Aviation Authority staff is seeking approval of the proposed ORL CIP as shown on Exhibit 1 (attached). ALTERNATIVES There are no reasonable alternatives under consideration. CONSENT AGENDA ITEM Z

81 FISCAL IMPACT The ORL CIP includes projects that result in a total cost of $11.1 million for the period FY This includes approximately $3.35 million of Local funds previously-approved in FY 18 or earlier budgets as well as $0.46 million in future local funds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Capital Management Committee and approve the proposed Capital Improvement Plan for Orlando Executive Airport.

82 EXHIBIT 1 Greater Orlando Aviation Authority ORLANDO EXECUTIVE AIRPORT(ORL) ORL CIP Update ( ) 8/1/2018 APPROVED CIP DEC'17 Project Description Federal State Local Other 1 TOTAL Projects Federal State Local (FY 18 and prior) Local (FY 19 and future) PROPOSED REVISED CIP - AUG'18 Other 1 TOTAL Projects Comments TERMINAL Redevelopment of OEA Commercial Properties - - 1,500,000-1,500, ,500,000-1,500,000 Building Demolition , , , , ,000 reflects reduced costs, OEA property disposal funds only - AIRFIELD - Runway - Rwy 7-25 Rehab 12,481, ,444 1,525,575-14,701, Defer per Senior Staff mtg, 18 Jul'18 - Taxiway - Rwy Incursion Mitigation (BP-43 ) 9,865, ,075 1,266,567-11,680,000 5,112, ,025 1,031,000-6,427,475 Base bid only -C&S Est, 12% contingency Twy F, G & K Rehab 2,606, , ,586-3,070, Defer per Mar'18 mtg Twy A, B & E4 Rehab 3,185, , ,359-3,752, Defer per Mar'18 mtg - Airfield Lighting/Signage/Misc - OEA Airfield Miscellaneous Improvements (H 274 & 281) - 498,100 91, , , Completed Airfield Pavement Marking/Lighting Imprv/Tree Mitigtn - 927, , ,830 1,370, , , , ,830 1,395,655 In process Siting Study for new airfield vault/rotating beacon - 60,000 15,000-75, ,000-20,000 Reduced actual costs, use GOAA funds only per 27 Jul mtg Security Fencing Upgrades - 294,640 73, , ,640-73, ,300 leave in CIP per 20 Jul'18 Mtg Airfield Drainage - 640, , , Defer per Mar'18 mtg New Airfield Vault & Emergency Generator - 1,820, ,200-2,276, Defer per Mar'18 mtg New Rotating Beacon - 131,200 32, , Defer per Mar'18 mtg TW Lighting Circuit-T4 &T5-794, , , , , ,000 currently FY 20 & 21 Wildlife Modifications: Pond Rehab 1,090,800 60,600 60,600-1,212, Defer per Mar'18 mtg Airfield Pond Rehab/Restoration (Ponds 2 & 10) 630,000 35,000 35, , Defer per Mar'18 mtg CCTV camera equipment install/replace - 400, , , Defer per Mar'18 mtg East Ramp High Mast Light - 246,400 61, , Defer per Mar'18 mtg Rwy Raised Pavement Markers (RPM)/Enhanced Markings - 41,600 10,400-52, Defer per Mar'18 mtg - GROUND TRANSPORTATION - Airport Sign Monument (SE Quad) ,000-50, Defer per Senior Staff mtg, 18 Jul'18 TOTAL ( ) $ 29,860,402 $ 7,513,876 $ 7,198,947 $ 683,365 $ 45,256,590 $ 5,112,450 $ 2,140,890 $ 2,776,000 $ 457,260 $ 572,830 $ 11,059,430 Note 1: Remaining funding from OEA Property Disposal

83 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award the Purchase of 175 Cisco Catalyst 9300 Switches to Veytec, Inc. BACKGROUND The Aviation Authority is in the process of replacing its network switches in the North Terminal Complex due to their extended life cycle and the need to meet the increasing demand for network services (Project). To that end, the Aviation Authority issued a Request for written Quotations (RFQ) on May 30, 2018, to Cisco authorized resellers listed in the State of Florida Alternate Contract Source Agreement for the purchase of 25 Cisco Catalyst 9300 Switches (Switches) and received three quotations in response to the RFQ. All respondents were determined to be responsive and responsible. ISSUES During review of the quotations received in response to the RFQ, Staff determined that an additional 175 Switches would be required to perform the Project. In response, Staff contacted each respondent to the RFQ and each respondent agreed to honor their price submitted for the additional Switches required through July 31, The following quotations are calculated based on the sum of the unit price times the quantity required. Veytec, Inc. $1, AIP US, LLC $1,407, Agilant Solutions $1,501, Based on the above, on June 13, 2018, the Aviation Authority s Concessions/Procurement Committee approved Staff s recommendation to purchase 175 Cisco Catalyst 9300 Switches from the lowest responsible and responsive respondent, Veytec, Inc., in the not-toexceed amount of $1, ALTERNATIVES There are no alternatives under consideration. FISCAL IMPACT The fiscal impact of the proposed purchase is not-to-exceed $1,379,875.00, which funding is to be provided from the Operation and Maintenance Fund and Capital Funds. Funding required in current and subsequent fiscal years will be allocated from the Operation and Maintenance Fund and Capital Funds as approved through the budget process and when funds become available. CONSENT AGENDA ITEM - AA -

84 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) award Purchasing Request for Written Quotations # to Veytec, Inc. as the lowest, responsive and responsible Respondent in the amount not-to-exceed $1,379,875.00; (2) authorize funding from the Operation and Maintenance Fund and Capital Funds; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate purchase agreement following satisfactory review by legal counsel.

85 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve the Second Renewal Option for Purchasing Contract 18-14, Terminal Janitorial Maintenance, with Flagship Facility Services, Inc. BACKGROUND Purchasing Contract 18-14, Terminal Janitorial Maintenance (Contract), with Flagship Facility Services, Inc. (Flagship) requires Flagship to provide all labor, supervision, uniforms, equipment, tools, fuels, lubricants and specified paper products and supplies necessary, proper or incidental to performing janitorial maintenance in the North Terminal, Intermodal Transportation Facility (ITF) and Automated People Mover (APM) at Orlando International Airport (Airport). The Contract began October 1, 2014, for an initial term of 36 months with two additional renewal options of one year each at the sole discretion of the Aviation Authority. The First Renewal Option was approved by the Aviation Authority on August 16, 2017, and expires on September 30, The Contract includes a Minority and Women Business Enterprise (MWBE) participation goal of 30% and a Local Developing Business (LDB) participation goal of 5%. The Office of Small Business Development has certified that the Purchasing Contract s MWBE and LDB participation are in good standing and Flagship has pledged to maintain the same participation during the Second Renewal Option. ISSUES The Aviation Authority s approval of the Second Renewal Option is required to provide the continuation of terminal janitorial maintenance in the North Terminal, ITF and APM at the Airport. The annual cost of the Contract is based on the hourly rates and square footage rates for daily cleaning, polishing, floor care and cycle cleaning. Consistent with the terms of the Contract, Flagship has requested a Consumer Price Index adjustment to its hourly rates and square footage rates equivalent to 2.6%. On June 25, 2018, the Concessions/Procurement Committee approved the Second Renewal Option for Purchasing Contract with Flagship with a rate adjustment. CONSENT AGENDA ITEM - BB -

86 ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact for the Second Renewal Option is not-to-exceed $15,258, Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. Additional funding if required will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concessions/Procurement Committee recommendation to (1) approve the Second Renewal Option for Purchasing Contract 18-14, Terminal Janitorial Maintenance, with Flagship Facility Services, Inc.; (2) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $15,258,230.02; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate amendment following satisfactory review by legal counsel.

87 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 02-19, Holiday Decoration Services, to D & K Design, LLC, d/b/a Danken BACKGROUND On May 21, 2018, the Aviation Authority s Purchasing Department issued an Invitation for Bids (IFB) for Contract 02-19, Holiday Decoration Services (Contract). The Contract requires the provision of all labor, supervision, materials, miscellaneous supplies, consumables, equipment, tools, transportation and all other items necessary for performing commercial holiday decoration services in the Terminal and other Aviation Authority buildings located at the Orlando International Airport (Airport). The proposed services are anticipated to commence on or about February 1, 2019, for an initial 36 month term with two additional one year renewal terms at the sole discretion of the Aviation Authority. The Aviation Authority s Small Business Development Department has determined that, due to the limited and specialized scope of the services required, the Contract does not lend itself to Minority and Women Business Enterprise (MWBE), Local Developing Business (LDB) or Veteran Business Enterprise (VBE) participation. Therefore, no MWBE, LDB or VBE goals have been established for this Contract. ISSUES The IFB was posted on Airportlink/webprocure, consistent with other solicitations for services at the Airport. Subsequently, 60 vendors viewed the IFB. However, only one bid was received from D & K Design LLC, d/b/a Danken, the incumbent service provider, in the amount of $679, On July 23, 2018, the Concessions/Procurement Committee approved Staff s recommendation to award the Contract to D & K Design LLC, d/b/a Danken, for the amount not-to-exceed $679, ALTERNATIVES There are no alternatives under consideration. CONSENT AGENDA ITEM - CC -

88 FISCAL IMPACT The fiscal impact of the proposed Contract is not-to-exceed $679, Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. Funds expected to be spent under the Contract in the current fiscal year are within budget. Additional funding if required will be allocated from the Operation and Maintenance Funds as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority resolve to accept the Concessions/Procurement Committee recommendation to (1) award Purchasing Bid 02-19, Holiday Decoration Services, to D & K Design LLC, d/b/a Danken, as the lowest responsive and responsible Bidder; (2) authorize funding from Operation and Maintenance Fund in the amount not-to-exceed $679,120.50; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate contract following satisfactory review by Legal Counsel.

89 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Senior Director, Properties and Concessions DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Approve an Amendment to the Airside 1 Specialty Retail Concession Package Agreement with Hudson-Keys Orlando Joint Venture BACKGROUND Hudson-Keys Orlando Joint Venture (Hudson Group) operates the Airside 1 Specialty Retail Package Concession Agreement at the Orlando International Airport, which commenced July 7, 2009 and expires on September 30, In anticipation of the expiration of the Agreement, on June 15, 2016, the Aviation Authority authorized staff to negotiate a new proprietary brand Specialty Retail Concession Agreement to provide unique proprietary brands or products where the Aviation Authority considers a specific brand or product important to the overall success of the concessions program. Subsequently, on September 21, 2016, the Aviation Authority approved the Professional Services Committee s recommendation to enter into a Concessions Planning Services Agreement with Air Projects, Inc. (Air Projects) to provide concession planning services at Orlando International Airport. Since that time, Air Projects completed a demand analysis of preferred new brands, solicited interest from those brands, evaluated offers received and determined which brands would be most beneficial to the concessions program. ISSUES Negotiation with the new brands identified by Air Projects have proved unsuccessful due to the lack of commitment to provide meaningful Airport Concessions Disadvantaged Business Enterprise (ACDBE) participation. As a result, in order to allow sufficient time to pursue other brands, finalize an agreement and facilitate development with an alternative brand, Staff has requested and Hudson Group has agreed to extend the existing terms of the current Agreement on a month-to-month basis through July 6, 2019, subject to earlier termination by the Aviation Authority. ALTERNATIVES No other reasonable alternatives are being considered. CONSENT AGENDA ITEM - DD -

90 FISCAL IMPACT The estimated fiscal impact of the proposed amendment is $286, in concession revenues. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) approve the proposed amendment to the Airside 1 Specialty Retail Concession Package Agreement with Hudson-Keys Orlando Joint Venture on a month-to-month basis through July 6, 2019, subject to earlier termination by the Aviation Authority and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate documents following satisfactory review by legal counsel.

91 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve a Single Source Procurement Justification for a Request for Quotations for a Blanket Purchase Agreement for Paper Towel Products BACKGROUND Staff is currently installing over 600 Georgia-Pacific paper towel dispensers with a proprietary paper towel dispensing mechanism that are an integral component of the dispensers. The dispensers use touchless technology that reduces waste, maintenance, and repairs that provides an estimated useful life of five years. ISSUES The paper towels required for the new dispensers contain a unique core designed to function with the dispensing mechanism. Other paper towel products are not able to be adapted to the dispensers. The Aviation Authority s policy for Non-Competitive Procurements (Section ) permits the single source procurement of goods when the procurement is made from one firm among others in a competitive market place, which for justifiable reasons, is found to be most advantageous for the purpose of fulfilling the given purchasing need. Single Source Procurement Justifications with a value in excess of $100,000 must be approved by the Aviation Authority Board. The paper towels required for the new dispensers are Georgia-Pacific Product #89730, enmotion Flex Paper Towels. To acquire the paper towels, Staff proposes to issue a Request for Quotations (RFQ) for an indefinite quantity Blanket Purchase Agreement (Agreement) for a period of five years. The estimated annual cost of the paper towels is $500,000 to $600,000. The actual cost of the Agreement will be determined based on the quantities obtained at the agreed upon unit prices. Georgia-Pacific has verified that there are at least ten distributors authorized to sell/distribute the product required in the State of Florida. An award, if made, will be to the responsible and responsive respondent submitting the lowest unit price of the specified product for the five year period. On July 23, 2018, the Concessions/Procurement Committee approved a Single Source Procurement Justification for a Request for Quotations for a Blanket Purchase Agreement for paper towel products. ALTERNATIVES No reasonable alternatives are being considered. CONSENT AGENDA ITEM - EE -

92 FISCAL IMPACT The estimated annual fiscal impact of the proposed Agreement is $500,000 to $600,000, which funding is to be provided from the Operation and Maintenance Fund. Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concessions/Procurement Committee s recommendation to (1)approve a Single Source Procurement Justification for the purchase of the Georgia-Pacific Product #89730, enmotion Flex Paper Towels; (2) authorize the issuance of a Request for Quotations for a Blanket Purchase Agreement for Georgia-Pacific Product #89730, enmotion Flex Paper Towels for a period of five years; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate documents following satisfactory review by legal counsel.

93 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Senior Director, Concessions and Commercial Properties DATE: August 15, 2018 ITEM DESCRIPTION Recommendation to Approve a Modification to the Eighth Amendment to the Lease Agreement at Colonial Promenade Shopping Center with K&G Men s Company, Inc. BACKGROUND The Aviation Authority is currently performing deferred maintenance on the Colonial Promenade Shopping Center (Center) and is preparing a public solicitation for the redevelopment or refurbishment of the Center and surrounding premises. In the interim, several existing tenants in the Center have requested to extend the term of their lease. On May 16, 2018, the Aviation Authority approved amendments to extend the current lease agreements with several tenants at the Center, including K&G Men s Company Inc. The extension of the current tenants leases will enable the Aviation Authority to continue generating funds to operate the Orlando Executive Airport and perform maintenance to the Center. Each lease agreement was extended for one year and provided the Aviation Authority the right to relocate the tenant and terminate the lease agreement. No other revisions to the existing tenants lease terms or conditions are proposed at this time. ISSUE K&G Men s Company, Inc., is currently the largest tenant at the Center based on the square foot of the leased space and pays an annual amount of $100, in rent to the Aviation Authority. The term of the K&G Men s Company lease agreement expired on August 31, 2017, at which time K&G Men s Company commenced leasing the premises on a month-to-month basis. Under the terms of the proposed amendment to the K&G Men s Company lease agreement, approved by the Aviation Authority on May 16, 2018 (Eighth Amendment), the Aviation Authority may require K&G Men s Company to relocate within the Center upon 30 days prior written notice. The Aviation Authority shall retain the right to terminate the K&G Men s Company lease upon 60 days prior written notice to the tenant. Subsequent to the Aviation Authority s approval, K&G Men s Company responded with changes to the proposed Eighth Amendment that would eliminate the Aviation Authority s right to relocate K&G Men s Company upon 30 days prior written notice. No changes to the Aviation Authority s right to terminate the K&G Men s Company lease agreement have been requested. The Aviation Authority will retain the existing right to terminate the K&G Men s Company lease agreement upon 60 days prior written notice. The modified Eighth Amendment extends the lease term for one year commencing September 1, 2018 and expiring August 31, K&G Men s Company shall continue to pay $8, in monthly rent during the extended lease term. Staff and Counsel have reviewed K&G Men s Company s request for modification to the Eighth Amendment and have no objections. CONSENT AGENDA ITEM FF -

94 ALTERNATIVES The Aviation Authority may reject the proposed lease modification and direct Staff to continue with month-to-month lease agreements. FISCAL IMPACT The annual rent attributable to the proposed one-year extended lease term is $100, RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) approve the Eighth Amendment to the Lease Agreement at Colonial Promenade Shopping Center with K&G Men s Company, Inc. through August 31, 2019 and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate Eighth Amendment, subject to satisfactory review by legal counsel.

95 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 12-18, Interior Plant Maintenance at Terminal and Airsides, to Rentokil North America, Inc. BACKGROUND Purchasing Contract 12-18, Interior Plant Maintenance at Terminal and Airsides (Contract), provides all labor, supervision, materials and supplies, equipment, tools, licenses, permits, and all other items necessary or proper for, or incidental to performing the replacement, installation and maintenance of all interior plants located in the Terminal and Airsides, Intermodal Transportation Facility (ITF) and Automated People Mover (APM) at Orlando International Airport (Airport). The term of the proposed Contract is anticipated to begin on or about September 18, 2018, for an initial term of 36 months with two additional renewal terms of one year each at the sole discretion of the Aviation Authority. A Minority and Women Business Enterprise (MWBE) goal of 15% and a Local Developing Business (LDB) participation goal of 10% has been established for the Contract. ISSUES On January 29, 2018, Staff issued an Invitation for Bids (IFB) for interior plant maintenance services and posted the IFB on Airportlink/webprocure, consistent with other solicitations for services at the Airport. Thirteen companies viewed the IFB. However, only one bid was received from Rentokil North America, Inc. (Rentokil), the incumbent service provider, in the amount of $1,387, Upon review of the Bid received, it was found that Rentokil proposed 9.5% for MWBE participation and 6.3% for LDB participation and failed to demonstrate a good faith effort, and was deemed non-responsive. On May 21, 2018, the Concessions/Procurement Committee (Committee) approved Staff s recommendation to reject the bid, deem the bid non-responsive and enter into direct negotiation for Purchasing Contract Thereafter, on June 20, 2018, the Aviation Authority Board accepted the Committee s recommendation as presented. Negotiations were performed by Staff and Rentokil has now pledged to meet MWBE goal of 15% and LDB goal of 10% previously established at their original bid amount. Staff has further confirmed that Rentokil has continued to perform satisfactorily at all times. On August 6, 2018, the Concessions/Procurement Committee approved Staff s recommendation to award the negotiated Contract to Rentokil in the amount not-to-exceed $1, CONSENT AGENDA ITEM - GG -

96 ALTERNATIVES No reasonable alternatives are being considered. FISCAL IMPACT The fiscal impact of the proposed Contract is $1,387, Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. Additional funding if required will be allocated from the Operation and Maintenance Funds as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concessions/Procurement Committee s recommendation to (1) award Purchasing Contract 12-18, Interior Plant Maintenance at Terminal and Airsides, for an initial term of 36 months with two additional renewal terms of one year each at the sole discretion of the Aviation Authority, to Rentokil North America, Inc.; (2) authorize funding from the Operation and Maintenance Fund in the amount not-exceed $1,387,234.98; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate agreement following satisfactory review by legal counsel.

97 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve the Ranking of Proposals and Award of the South Teminal Complex Retail Package 1 Concession at Orlando International Airport to Paradies MCO, LLC BACKGROUND On May 6, 2018, the Aviation Authority issued a Request for Proposals (RFP) for a seven year non-exclusive right and obligation to rent, occupy, equip, furnish and maintain facilities for the operation of a multi-unit retail concession in 2,546 square feet of the South Terminal Complex (STC). The RFP evaluation criteria rated as satisfactory or unsatisfactory were: Proposer s financial capability; Proposer s reputation; and Proposer s ACDBE participation. The RFP evaluation criteria evaluated for strength were: Demonstrated experience and qualifications; Customer service and marketing; Concepts and quality, variety and price range of items; Concession improvements (for evaluation purposes only); and Financial return to the Aviation Authority. On June 15, 2018, the Aviation Authority received five proposals in response to the RFP. The respondents, listed in alphabetical order, were: HG Orlando Retailers JV (HG Orlando); NewsLink of Orlando, LLC (NewsLink); Paradies MCO LLC (Paradies); Stellar DML GCG MCO, LLC (Stellar); and WH Smith DFA RMD Orlando, LLC (WHSmith). On July 23, 2018, the Concessions/Procurement Committee (Committee) evaluated the proposals received based on the evaluation criteria and the Committee recommended the following ranking: 1. Paradies MCO LLC (Paradies); 2. HG Orlando Retailers JV (HG Orlando); 3. WH Smith DFA RMD Orlando, LLC (WHSmith); 4. Stellar DML GCG MCO, LLC (Stellar); and 5. NewsLink of Orlando, LLC (NewsLink). CONSENT AGENDA ITEM - HH -

98 All proposals received were deemed satisfactory by Staff, legal counsel and the Committee with regard to the evaluation criteria rated as satisfactory or unsatisfactory. The Committee deemed the proposal submitted by Paradies Outstanding in two of the five criteria evaluated for strength and Very Good in the remaining criteria evaluated for strength. Paradies proposed concepts include Gatlin Trade, Brighton, Sunglass Hut, and TripAdvisor. ALTERNATIVES There are no reasonable alternatives under consideration at this time. FISCAL IMPACT During the first year of operations the Aviation Authority will receive the greater of an (a) a Minimum Annual Concession Fee (CMACF) of $480,000 or (b) 21% of the Gross Receipts. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) accept the Concessions/Procurement Committee s ranking of the proposals received for the STC Retail Package 1 Concession at Orlando International Airport; (2) accept the Concessions/Procurement Committee s recommendation to award the STC Retail Package 1 Concession to Paradies MCO LLC, as the highest ranked proposer; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate documents following satisfactory review by legal counsel.

99 On JULY 23, 2018, the CONCESSIONS/PROCUREMENT COMMITTEE of the GREATER ORLANDO AVIATION AUTHORITY met in the Carl T. Langford Board Room at Orlando International Airport, One Jeff Fuqua Boulevard, Orlando, Florida, Chairman Anderson called the meeting to order at 1:30 p.m. The meeting was posted in accordance with Florida Statutes and a quorum was present. Committee members present: Staff/Others present: Raymond Anderson, Sr. Director of Commercial Properties and Concessions, Chair Kathleen Sharman, Chief Financial Officer, Vice Chair Tom Draper,Sr. Director of Operations Bradley Friel, Director of Planning Brian Engle, Director of Customer Service Jo Thacker, Legal, Broad and Cassel Shannon Wiggins, Marchena and Graham Jessica Maugeri, Marchena and Graham George Morning, Small Business Development Denise Schneider, Purchasing Diana Hershner, Purchasing Tracy Conner-Harris, Concessions Tina Jackson, Concessions Karen Kosciusko, Concessions Frank Browne, Concessions Pat Eby, Maintenance Danny Mendez, Maintenance Arianna Luna, Maintenance Teresa Smith, Small Business Development Lewis Felker, IT Anna Farmer, Operations Larissa Bou, Board Services Orlando Santiago, Small Business Development TJ Slade, Paradies MCO, LLC Yasmin Sheriff, Stellar Partners, Inc. Todd Knight, Stellar Partners, Inc. Regina Ryals, Stellar Partners, Inc. Blance Boucree, Stellar/Diamarx Peter Amaro Jr., MCA, LLC Johnny Rivery, Inglior Mike Blasly, Hudson Group Juan Barcic, NewsLink Group Maria Irizarry, Risk Management Recording Secretary Chairman Anderson announced to all present that if anyone is aggrieved by any of the proceedings of today s meeting and wishes to appeal the results of actions made by this committee, they must file an appeal stating the item they wish to appeal and the basis for which they wish to appeal, and it must be received in writing by the Chief Executive Officer, Mr. Phillip N. Brown, in his office at One Jeff Fuqua Boulevard, Main Terminal Building, by Monday, July 30, 2018 at 4:00 p.m. For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, including the Mayor of the City of Orlando or the Mayor of Orange

100 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 County, at their offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) MINUTES Upon motion by Ms. Sharman, second by Mr. Friel, vote carried and motion passed to approve the minutes of June 25, 2018 as presented. CONSENT ITEMS A. Purchasing Request for Written Quotations , Cisco Catalyst 9300 Switch Equipment Procurement (FY12 and FY17 Close-out) Award Recommendation Chairman Anderson asked if anyone in the audience would like to speak to the item on the Consent Agenda. Chairman Anderson then asked if any Committee member had any questions or wished to have the item pulled for discussion. There was no response to either inquiry. Upon motion by Mr. Draper, second by Mr. Engle, vote carried and motion passed to approve the Consent Agenda as presented. NEW BUSINESS ITEMS A. PURCHASING REQUEST FOR WRITTEN QUOTATION , CONTINUOUS ROLL PAPER TOWEL AND DISPENSER SUPPLY PROCUREMENT AWARD RECOMMENDATION Ms. Hershner stated this is for a Request for Written Quotations to result in a blanket purchase order. The term of the BPA shall be for a period of six (6) months. A handout with a correction to the account number was provided to the Committee members. Copy on file. On June 19, 2018, the Authority received quotations for the procurement of continuous roll paper towels (product #89470), and two (2) touchless paper towel dispensers (products #59791 and #59766) to be provided on an as needed basis for a period of six (6) months. The RFQ documents stated that no alternate products would be considered. The Authority is in the process of having all of the existing paper towel dispensers replaced with these new products, which are only capable of accepting the paper towel product #89470 due to a customized core that only works in these dispensers. It was required that the unit price provided include all costs associated with the delivery of the goods to the Authority s location. This quotation is for an indefinite quantity over a fixed time period. The actual amount spent will be based upon the quantities ordered at the agreed upon unit prices. Award, if made, will be to the responsible and responsive respondent submitting the low overall quotation for all items. Page 2 36

101 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 All respondents were required to submit a certification or other suitable document indicating they are authorized to sell and/or distribute the products quoted. Total quotation is based upon the product of the unit prices per item multiplied by the stated quantities. Firm: Total Quotation All Florida Paper $176, Dade Paper & Bag LLC d/b/a Imperial Dade $176, SupplyWorks $185, Cosgrove Enterprises $186, Continental & Global Services $274, All respondents provided pricing for the three (3) listed items. Staff reviewed the submittals provided to indicate that the respondents are authorized to sell and/or distribute the products quoted and determined that All Florida Paper, Dade Paper & Bag LLC d/b/a Imperial Dade, SupplyWorks and Cosgrove Enterprises are all authorized to sell and/or distribute the products quoted. Staff is recommending that these respondents be deemed responsible and responsive. No certification or other suitable document was submitted to indicate that Continental & Global Services is authorized to sell and/or distribute the products quoted. Staff is recommending that this respondent be deemed nonresponsive. The amount quoted by the low responsive and responsible respondent for continuous roll paper towels and touchless dispensers, based on the stated quantities, is within budget for funds expected to be spent under the resulting BPA in the current fiscal year from Operation and Maintenance fund Funding required in current and subsequent fiscal years will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. Staff recommends that the following be recommended to the Chief Executive Officer: 1) find the quote from Continental & Global Services as non-responsive for the reason stated; 2) award Purchasing Request for Written Quotations # to All Florida Paper as the low, responsive and responsible respondent in the not-to-exceed amount of $176,232.00; 3) authorize funding from the approved Operation and Maintenance fund; and 4) authorize the Purchasing office to issue the necessary blanket purchase agreement. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. Ms. Sharman asked, for clarification purposes, if this was the competitive bid and the results related to New Business Item B. Ms. Hershner affirmed. Upon motion by Mr. Draper, second by Mr. Friel, vote carried and motion passed to approve staff s recommendation. Page 3 36

102 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 B. PURCHASE OF CONTINUOUS ROLL PAPER TOWEL SUPPLIES SINGLE SOURCE PROCUREMENT JUSTIFICATION Ms. Hershner stated this is for a Request for Written Quotations to result in a blanket purchase order limited to a specified product. The term of each BPA shall be for a period of twelve (12) months. A handout with a correction to the account number was provided to the Committee members. Copy on file. Product #89730, enmotion Flex Paper Towel manufactured by Georgia-Pacific, provided in 550 rolls, is designed to function with the enmotion flex recessed automated touchless roll towel dispensers currently being installed throughout OIA and OEA. The paper towels shall be packaged six (6) to a case, fifty-five cases to a full pallet, and are manufactured to be 100% recycled/40% post consumer waste. No alternate products will be considered. It will be required that the unit price include all costs associated with the delivery of the goods to the Authority s location and that the unit price will be fixed for each twelve (12) month term. Each RFQ will be for an indefinite quantity over a fixed time period. The actual amount spent against each BPA will be based upon the quantities ordered at the agreed upon unit prices. Each award, if made, will be to the responsible and responsive quoter submitting the low unit price per case of the specified product. Each quoter will be required to submit a certification, or other suitable documentation, indicating the quoter is authorized to sell and/or distribute the specified product. The Authority s policy (Section , Non-Competitive Procurements) permits the single source procurement of goods when the procurement is made from one firm among others in a competitive market place which, for justifiable reasons, is found to be most advantageous for the purpose of fulfilling the given purchasing need provided that the requesting department completes a Single Source Procurement Justification form (Form ). Single Source Procurement Justifications with a value in excess of $100,000 must be approved by the Aviation Authority Board. The Authority is currently replacing approximately 600 paper towel dispensers throughout OIA and OEA. The installation of these dispensers will take place over a six (6) month period. The paper towels contain a unique core that is designed to function with the proprietary paper towel dispensing mechanism that is an integral component of the dispenser. Other paper towel products are not able to be retrofitted to work in the new dispensers. The dispensers are battery operated, hands-free, dual roll, and exhibit auto-switch technology which allows a second roll of paper towels to automatically refill the dispenser when the first roll empties. The estimated useful life of the dispensers is approximately five years. This feature assists in maintaining a better appearance in the restrooms and reduces the amount of waste and clean-up by the janitorial services contractors. The continuous roll paper towel product that meets the requirements of the new dispensers is Georgia Pacific Product #89730, enmotion Flex Paper Towel, which is manufactured with a customized core to fit the dispensers and work in the auto-switch technology. Page 4 36

103 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 RFQ was recently issued for the enmotion Flex Motion continuous roll paper towels (#89730) and resulted in the receipt of five quotations. Georgia- Pacific has verified that there are at least ten distributors authorized to sell/distribute this product. The value of the specified continuous roll paper towels based on the estimated unit price of $42.00/case times the estimated annual quantity of 13,224 cases is $555,408. Once the RFQ process is completed, the resulting BPA will be funded from Operation and Maintenance Fund Staff recommends that the following be recommended to the Aviation Authority Board: 1) authorize the Purchasing office to issue an RFQ for twelve (12) month BPA s limiting award of the continuous roll paper towel supplies procurement to distributors of product #89730, enmotion Flex Paper Towel for each of Fiscal Years 2019 through 2022; and 2) authorize the Chief Executive Officer to approve the Single Source Procurement Justification for a five (5) year approval in the not to exceed amount of $555,408 for FY 2018, $566,520 for FY 2019, $577,850 for FY 2020, $589,410 for FY 2021 and $601,180 for FY Ms. Hershner added that funds have been included for price increases or inflation. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if the five (5) year budgeted amount was calculated based on CPI adjustments or growth in enplanements and will these amounts be sufficient. Ms. Hershner responded that the amounts were calculated based on CPI adjustments and research done by the Maintenance Department reflects that these amounts should be sufficient. Chairman Anderson then asked if any Committee members had questions. Ms. Sharman inquired on the difference between Item New Business A and Item New Business B. She asked if the first one was for six (6) months, only for the item number specified; and the second one was for five (5) years, allowing to specify that particular item. Ms. Hershner affirmed. Upon motion by Mr. Engle, second by Mr. Friel, vote carried and motion passed to approve staff s recommendation. C. PURCHASING BID 01-19, RATTAN/WICKER CHAIR REPAIR SERVICES AWARD RECOMMENDATION Ms. Schneider stated that this is for an Invitation for Bid. The term of the Contract is for thirty-six (36) months with initial service to commence on or about January 1, 2019, and with the Authority having options to renew the Contract for two (2) additional periods of one (1) year each. This Contract will be to furnish all labor, supervision, transportation, tools, equipment, incidentals and procedures necessary to provide rattan/wicker chair repair, new rattan/wicker chair covers, including the cleaning or re-upholstering of damaged or worn chairs, and such other rattan/wicker chair repairs and all other items necessary or proper for, or Page 5 36

104 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 incidental to, performing rattan/wicker chair repair services at the Orlando International Airport ( OIA ) and Orlando Executive Airport ( OEA ) in accordance with the Contract documents. Name of Respondents and Three (3) Year Bid Amount: Name of Respondent Price Total Three (3) Year Bid Total Furniture Restoration, Inc. $289, New Image Upholstery, Inc. $293, A&A Unlimited Design, Inc. $359, New Image Upholstery, Inc. submitted a bid that contained mathematical errors which resulted in a $6, understatement of its bid. The corrected prices are reflected in the above tabulation and did not affect the rankings. This solicitation did not include a Minority and Woman Business Enterprise (MWBE) or Local Developing Business (LDB) participation requirement. Award, if made, will be to the responsible and responsive bidder submitting the low bid. For a bidder to meet the minimum responsibility criteria for this Contract, the bidder must provide verifiable evidence: 1. through references or otherwise, that the bidder is an individual, a firm, a corporation, or other entity that is currently engaged in the business of providing commercial rattan/wicker chair repair services; 2. through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, has been actively engaged in such business for at least the three (3) years immediately preceding the date of the bidder s response to this Invitation for Bids; 3. through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, can provide commercial rattan/wicker chair repair services for the amount of one-hundred (100) chairs per month; and 4. through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, all work shall be performed to the highest standard of craftsmanship by experienced skilled commercial rattan/wicker chair repair services having at least three (3) years of experience in the industry. This is a service Contract for rattan/wicker chair repair services. Each bidder was required to provide its unit prices for the following types of Page 6 36

105 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 rattan/wicker chair repair services: 1) re-upholster chair, 2) repair frame, 3) clean and re-coat chair, 4) replace seat foam, 5) replace foam inserts on back cushion, and 6) replace plywood on back of chair. The amount paid to the contractor is based on actual work requested, performed, and approved by the Authority, based on unit prices in accordance with the Contract document. Each bidder was also required to submit, with its bid, one sample of a repaired and re-upholstered rattan/wicker chair. This sample will be used by the Authority, in its discretion, to determine bidder s responsibility by evaluating bidder s ability to provide rattan/wicker chair repair services in accordance with the specifications. References for Total Furniture Restoration, Inc., New Image Upholstery, Inc. and A & A Unlimited Design, Inc. were checked and based thereon were determined to be responsive. The sample repair and re-upholstered rattan/wicker chairs provided by New Image Upholstery, Inc. was determined by staff to be acceptable. New Image is responsible and responsive. The sample repaired and re-upholstered chair provided by Total Furniture Restoration, Inc. and A & A Unlimited Design, Inc. was determined by staff to be unacceptable as it did not meet the Authority s specifications and therefore is considered non-responsible. New Image Upholstery, Inc. bid in the amount of $293, to be funded from the Operation and Maintenance fund, account code number Funds expected to be spent under the Contract in the current Fiscal Year are within budget. The department intends to submit requests for funds expected to be spent under the Contract in future years and such requests, when considered with other known or anticipated obligations of the department for such future years, do not exceed expected or reasonable funding approvals. Staff recommends that the following be recommended to the Authority Board: 1) deem Total Furniture Restoration, Inc. and A & A Unlimited Design, Inc. non-responsive; 2) award Purchasing Bid 01-19, Rattan/Wicker Chair Repair Services, to New Image Upholstery, Inc., as the low responsive and responsible bidder; 3) authorize funding from the Operation and Maintenance fund in a notto-exceed amount of $293,160.00; and 4) authorize an Aviation Authority officer or the Chief Executive Officer to execute an Agreement following satisfactory review by legal counsel. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. Ms. Sharman inquired on the reasons that Total Furniture Restoration, Inc. and A & A Unlimited Design, Inc. did not meet the required specifications. Ms. Luna responded that a wicker chair was provided to each of the bidders, for repair, and these two firms did not meet the Authority s specifications. Ms. Luna indicated that she had pictures of the job done on these chairs. Mr. Engle inquired on the prices. He stated that in Fiscal Year 2022 there is a huge price decrease. He asked if the Authority is phasing out of the wicker chairs. Mr. Pue affirmed. Page 7 36

106 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Upon motion by Ms. Sharman, second by Mr. Friel, vote carried and motion passed to approve staff s recommendation. D. PURCHASING BID HOLIDAY DECORATION SERVICES AWARD RECOMMENDATION Ms. Schneider stated this is for an Invitation for Bid. The term of the Contract is for thirty-six (36) months with initial service to commence on or about February 1, 2019, and with the Authority having options to renew the Contract for two (2) additional periods of one (1) year each. This Contract will be to provide all labor, supervision, materials, miscellaneous supplies and consumables, equipment, tools, transportation, and other accessories and all other items necessary for, performing commercial holiday decoration services in certain areas of the landside terminal building, airsides, and other Authority buildings in outlying areas located at the Orlando International Airport ( OIA ) at the Orlando International Airport ( OIA ) in accordance with the Contract documents. Name of Respondents and Three (3) Year Bid Amount: Name of Respondent Price Total Three (3) Year Bid D & K Design LLC, d/b/a Danken $679, This solicitation did not include a Minority and Woman Business Enterprise (MWBE) or Local Developing Business (LDB) participation requirement. Award, if made, will be to the responsible and responsive bidder submitting the low bid. For a bidder to meet the minimum responsibility criteria for this Contract, the bidder must provide verifiable evidence: 1. through references or otherwise, that the bidder is an individual, a firm, a corporation, or other entity that is currently engaged in the business of providing commercial holiday decoration services; 2. through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, has been actively engaged in such business for at least the three (3) years immediately preceding the date of bidder s response to this Invitation for Bids. 3. through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, can provide commercial holiday decoration and holiday rental décor services for at least two (2) entities with contracts of similar size and scope of this Contract; and Page 8 36

107 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, through references, that the bidder, after taking into account the activities of a related predecessor (e.g. by merger or reorganization), affiliate, or principal of bidder, all work shall be performed to the highest standard of craftsmanship by experienced skilled commercial holiday decoration services having at least three (3) years of experience in the industry. This is a service Contract for holiday decoration services. Each bidder was required to provide its unit prices for providing repair/refurbishment/refresh and setup/takedown activities for each holiday decoration display item as specified, its hourly labor rate for additional/emergency work, and its unit prices for rental equipment for two (2) months. Total bid is based on the estimated quantity for each task. References for D & K Design LLC, d/b/a Danken were checked, and based thereon, were determined to be responsible. The samples provided by D & K Design LLC d/b/a Danken, was determined by staff to be acceptable. D & K Design LLC d/b/a Danken was considered to be responsible and responsive. D & K Design LLC d/b/a Danken, bid in the amount of $679,120.50, to be funded from the Operation and Maintenance fund, account code number Funds expected to be spent under the Contract in the current fiscal year are within budget. The department intends to submit requests for funds expected to be spent under the Contract in future years and such requests, when considered with other known or anticipated obligations of the department for such future years, do not exceed expected or reasonable funding approvals. Staff recommends that the following be recommended to the Authority Board: 1) award Purchasing Bid 02-19, Holiday Decoration Services, to D & K Design LLC, d/b/a Danken, as the low responsive and responsible bidder; 2) authorize funding from the Operation and Maintenance fund in a not-to-exceed amount of $679,120.50; and 3) authorize an Aviation Authority officer or the Chief Executive Officer to execute an agreement following satisfactory review by legal counsel. Ms. Schneider then explained that 60 vendors viewed the solicitation and six (6) downloaded it. Two no-bids were received which were Miami Christmas and Artistic Holiday Design. Lastly, only one (1) bid was received. Chairman Anderson asked if anyone in the audience would like to speak to this matter. Hearing none, he then asked if any Committee members had questions. Mr. Friel then stated that several months ago, an action was taken at a CPC meeting, to extend a Contract with this firm through January 2019 because the solicitation was in progress. Ms. Schneider indicated that this is correct and this new Contract begins in February Mr. Friel added this is why the FY19 amount is less than the subsequent amount. Ms. Schneider affirmed. Page 9 36

108 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Upon motion by Mr. Draper, second by Mr. Engle, vote carried and motion passed to approve staff s recommendation. E. REVIEW OF PROPOSALS FOR THE STC RETAIL PACKAGE 1 CONCESSION Ms. Harris stated this relates to the first of two retail packages for the south terminal complex for which the Aviation Authority issued Request for Proposals on May 2, The term shall commence on the day the Aviation Authority opens the South Terminal C to the public and expires on the 7 th anniversary of commencement. The Aviation Authority shall grant the successful proposer the non-exclusive right and privilege, and the successful proposer shall assume the obligation to rent, occupy, equip, furnish and maintain the facilities for the operation of multiple news, sundries, and specialty retail concession locations consisting of approximately two thousand five hundred forty-six (2,546) square feet of sales and display space located on levels 2 and 4 of the south terminal complex (the premises ), as follows: Concept Type and Location Square Feet Newsstand, Pre-Security, Level 4, Unit LS-D 680 Branded Jewelry and Accessories, Palm Court, Level 2, 1,250 Unit J (Proposers must divide into two separate branded jewelry and accessories concepts) Newsstand, Palm Court, Level 2, Unit M4 616 Total Square Feet = 2,546 For each Agreement period of the term, the successful proposer will pay to the Aviation Authority a concession fee in an amount equal to the greater of: (1) a minimum annual concession fee; or (2) a percentage of gross receipts equal to the sum of the successful proposer s proposed percentage times the gross receipts for all sales. It is the Aviation Authority s intent to recommend award to the responsible and responsive proposer with the proposal that is most favorable to the Aviation Authority. The criteria used for evaluation are as follows: Evaluation Criteria Rated as Satisfactory or Unsatisfactory - Financial Capability (proposer s financial information must show the financial ability to meet its existing obligations and those to be undertaken if successful in being awarded the concession. In the event the information provided is deemed insufficient, then the successful proposer may be required to post a 100% Contract bond or letter of credit for the minimum annual concession fee.) - Reputation (reputation will be considered based upon the information provided by proposers references, or as otherwise Page 10 36

109 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 determined by the Aviation Authority. A poor reference or multiple non-responsive references may result in an unsatisfactory rating). - ACDBE Participation (ACDBE participation should meet or exceed the Aviation Authority s goal, with legitimate participation in the management and operation of the concession. If unable to reach the goal, such proposer(s) must provide sufficient evidence of good faith efforts to reach the goal with its proposal). The ACDBE goal for this opportunity is 30%. Evaluation Criteria Rated According to Strength Demonstrated In Proposal - Demonstrated Experience and Qualifications (ranking for this criterion will be based upon the information submitted for the experience and qualifications of the proposer in operating a store or airport concession specialized in specialty retail or news/gifts/sundries. Material litigation and investigation will be considered in this criterion.) For this opportunity, proposers were required to have three (3) years experience in the direct management and operation of news, sundries, and specialty retail concession business generating at least $5 million in annual gross receipts for all locations combined. The experience requirement had to be within the five (5) years immediately preceding the release of the invitation to submit competitive proposals. - Customer Service and Marketing (ranking for this criterion will be based on the extent to which the customer service approach and training will further the Aviation Authority s goal of improved overall customer service and the likely success of the marketing program). - Concepts and Quality, Variety and Price Range of Items (concepts whether national, regional or local should have a recognized public appeal. Local and unique concepts are desirable and encouraged. Proposed news, sundries and retail items are expected to be of high quality and a variety of items. Prices should be reasonable when considering the proposed products and brands.) - Concession Improvements (for evaluation purposes only) (proposed improvements should present a visually appealing concession space intended to maximize appeal to the traveler while remaining true to The Orlando Experience. The proposed improvements will be considered for evaluation purposes only and will be subject to further review and approval by the Aviation Authority after award). The minimum expenditure in improvements for this opportunity is $1,273, Page 11 36

110 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, Financial Return to the Aviation Authority (ranking for this criterion will be based upon a review of the proposed percentage of gross receipts after consideration of the reasonableness of the information presented, and the assumptions supporting the budget and pro forma submitted by proposers). On June 15, 2018, the Aviation Authority received the following proposals, listed in alphabetical order: HG Orlando Retailers JV (HG Orlando) NewsLink of Orlando, LLC (NewsLink) Paradies MCO, LLC (Paradies) Stellar DML GCG MCO, LLC (Stellar) WH Smith DFA RMD Orlando, LLC (WH Smith) Upon review of the proposals, the Aviation Authority s Finance Department, Office of Small Business Development, and the general consultant, each provided the attached memoranda of their findings with regards to Financial Capability, Reputation and ACDBE Participation. HG Orlando Retailers JV Financial Capability: HG Orlando provided audited financial statements of Hudson Group (HG) Retail, LLC (the Guarantor) for two years. Finance recommends a fifty percent (50%) Contract bond or letter of credit and the financials presented are acceptable. Reputation: References submitted to the Aviation Authority from Ft. Lauderdale, Dallas Love Field, Las Vegas McCarran, and Seattle Tacoma Airports were favorable. ACDBE Participation: If selected, HG Orlando proposes a joint venture between Hudson Group (HG) Retail, LLC d/b/a Hudson Group (70%) and three ACDBE companies, Transglobal Concessions, LLC (12%), Newburns Management Group, LLC (12%), and GTLC Hospitality Group, LLC (6%). GTLC Hospitality Group, LLC, is a new ACDBE to the Aviation Authority. Newburns Management Group, LLC and Transglobal Concessions, LLC currently have operations at the Orlando International Airport. FAA ACDBE joint venture guidance states that the joint venture agreement should specify the initial capital contributions to be made by each party. The HG Orlando joint venture agreement states that capital contributions will be made by each party in accordance with the percent interest of each firm. NewsLink of Orlando, LLC Financial Capability: NewsLink submitted audited financial statements for two years. Finance recommends a fifty percent (50%) Contract bond or letter of credit and the financials presented are acceptable. Reputation: references were submitted to the Aviation Authority from Miami, Tampa, Massport, and Westfield airports at JFK. Responses from Page 12 36

111 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Miami, Tampa, and Massport were favorable. Westfield airports at JFK considered Newslink to be a "FAIR" operator and noted that, despite NewsLink s good sales due to their location and lack of competition in the area, there were challenges with NewsLink s responsiveness in accounting matters and a lack of management expertise in upselling and customer service. ACDBE Participation: If selected, NewsLink proposes 30% ACDBE participation through subleases with Air Sun JV and with Corliss Stone- Littles, LLC, an ACDBE company. Corliss Stone-Littles, LLC, has a 100% subtenant agreement to operate Swarovski. Air Sun JV, a joint venture between Luxottica Retail North America and Corliss Stone-Littles, LLC, will be the subtenant operator of Sunglass Hut. Corliss Stone-Littles, LLC, owns 30% interest in the joint venture. The 30% ACDBE participation proposed by NewsLink is based upon the projected revenues of all concepts under the concession package. Paradies MCO, LLC Financial Capability: Paradies submitted two years of audited financial statements for HDS Retail North America (the guarantor). Finance recommends a fifty percent (50%) Contract bond or letter of credit and the financials presented are acceptable. Reputation: References submitted to the Aviation Authority from Southwest Florida International Airport, Charlotte-Douglas International Airport, Palm Beach International Airport, and Ft. Lauderdale International Airport were favorable. ACDBE Participation: If selected, Paradies proposes a joint venture between the Paradies Shops, LLC, d/b/a Paradies Lagardere (70%) and Master ConcessionAir LLC (30%). Master ConcessionAir s scope of work is clearly defined and distinct from Paradies scope of work. Master ConcessionAir will be responsible for snacks and beverage merchandising, representing 25% of the expected gross revenue, and publications merchandising, which is expected to represent approximately 5% of the gross revenue generated if Contract is awarded. Stellar DML GCG MCO, LLC Financial Capability: Stellar submitted two years of audited financial statements for Stellar Partners Inc. and subsidiaries (a wholly owned subsidiary of Host International, Inc.). Finance recommends a fifty percent (50%) Contract bond or letter of credit and the financials presented are acceptable. Reputation: References submitted from Tampa, Miami, Philadelphia & San Diego International Airports were favorable. ACDBE Participation: If selected, Stellar proposes a joint venture agreement between Stellar Partners, Inc. (70%), and two ACDBE partners, Page 13 36

112 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Diamarx Management, LLC ( Diamarx ) (15%), and Global Concessions Group, LLC ( GCG ) (15%). Diamarx is a new ACDBE to the Aviation Authority with one joint venture operation. GCG has been certified as an ACDBE for two (2) years with no airport operations. The joint venture agreement states that capital contributions will be made by each party in accordance with the percent interest of each firm. The agreement sets forth the same scope of work for both Diamarx and GCG. The scope of work provided for both ACDBE partners is clearly defined and distinct from the scope of work to be performed by Stellar Partners, Inc. WH Smith DFA RMD Orlando, LLC Financial Capability: WH Smith DFA RMD Orlando, LLC submitted audited financial statements for two years. Finance recommends a fifty percent (50%) Contract bond or letter of credit and the financials presented are acceptable. Reputation: References were submitted to the Aviation Authority from Heathrow, Bristol Airport, Miami Airport, and Dallas/Fort Worth Airport. Multiple efforts were made by Aviation Authority staff to contact each reference. References from Heathrow, Bristol, and Miami were favorable. The initial response from Dallas/Fort Worth was that they do not conduct business with WH Smith, only Duty Free Americas (DFA). After further inquiry, Dallas/Fort Worth confirmed that DFA Dallas, LLC has done business at the airport since The response from Dallas/Fort Worth cannot be considered favorable. ACDBE Participation: If selected, WH Smith proposes a joint venture between WH Smith, LLC (65%) and RMD Holdings, LLC (35%), a new ACDBE to the Aviation Authority. WH Smith LLC s 65% interest in the joint venture is owned equally by WH Smith Travel Limited and Duty-Free Americas Airports, Inc. Chairman Anderson then requested input from legal counsel. Ms. Maugeri, from Marchena and Graham s office, stated that the satisfactory/ unsatisfactory criteria was reviewed. There were issues regarding contacting references however, the references were all deemed to be satisfactory. There were no issues identified regarding the financials or the ACDBE participation. Chairman Anderson then requested further input regarding litigation. Ms. Maugeri explained that all proposers were asked to disclose any information regarding litigation that involved either their firm or an affiliate within the last five years in which the amount in dispute was at least $1 million. She added that although this information is requested from the proposers, Marchena and Graham does their individual research to verify that all information has been disclosed. In this research, it was found that HG Orlando had two (2) cases that fell within the disclosure criteria. Clarification was sought from HG Orlando s legal counsel. They provided a reasonable explanation as to why they were not disclosed. Ms. Sharman asked if this should be of concern. Ms. Maugeri responded that there is no reason that would prevent HG Orlando from being evaluated by the Committee. Chairman Anderson stated, for Page 14 36

113 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 clarification purposes, that the failure to submit was not considered unreasonable. Ms. Maugeri affirmed. Chairman Anderson then requested input from Mr. Morning from the Small Business Development Department. Mr. Morning explained that all the proposers met the ACDBE requirement which was a goal of 30%. WH Smith proposed a participation goal of 35%, all others proposed a goal of 30%. Chairman Anderson stated there is also a memo from the Finance Department regarding the financials. He asked if the Committee had any questions or comments regarding this memo. Chairman Anderson then asked if the Committee had any questions or comments regarding the satisfactory/unsatisfactory criteria. There was no response to either inquiry. Mr. Draper then presented a motion that all firms be rated satisfactory in the three (3) categories of Financial Capability, Reputation and ACDBE Participation. The motion was seconded by Mr. Engle. Chairman Anderson then asked if there were any questions or comments from the audience regarding these three (3) categories. There was no response to this inquiry. Chairman Anderson then closed the floor to public participation. Ms. Thacker mentioned that, at this point, not all categories have been discussed by the Committee. She recommended that all categories are discussed. Chairman Anderson explained that the other categories will be discussed separately from the categories to be deemed satisfactory or unsatisfactory. Vote carried and motion passed to accept Mr. Draper s motion, seconded by Mr. Engle, to deem all five (5) firms satisfactory in the categories of Financial Capability, Reputation and ACDBE Participation. Chairman Anderson then asked Ms. Conner-Harris to proceed discussing the remaining categories. Experience and Qualifications: HG Orlando, the majority owner, specializes in operating news, gift, book, specialty retail and duty free concessions in airports. Hudson Group operates 996 stores which have generated over $1 billion in annual revenues in each of the last four (4) years, 90% of which are in airports throughout the U.S. and Canada. HG Orlando highlighted Fort Lauderdale and Dallas Love Field as operations similar to that being offered at Orlando International Airport. HG Orlando highlighted its existing joint venture ACDBE partnership with Hudson Newburns Management Group, LLC on Airside 2 at the Orlando International Airport, which has generated over $10 million in sales in Orlando in 2015, 2016, and HG Orlando indicated that it was not the subject of any criminal investigations. HG Orlando also indicated that no material lawsuits were filed by or against it, or its affiliates, in the last 5 years in which the amount in dispute was at least $1 million. HG Orlando did not disclose certain litigation which appears to fall within the disclosure requirements. A Page 15 36

114 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 summary of the litigation is included in the memorandum from legal counsel. Copy on file. NewsLink has been operating airport concessions for 59 years. NewsLink highlighted Miami International Airport and Tampa International Airport as similar operations to Orlando International Airport. In 2017, NewsLink generated aggregate revenues in excess of $62 million. NewsLink disclosed litigation as required. Legal counsel determined that the disclosures are satisfactory. NewsLink indicated that it was not the subject of any criminal investigations. Paradies has been operating airport retail concessions for 58 years. In 2017, Paradies generated $534,900,000 in combined gross annual profit. Paradies highlighted Southwest Florida International Airport and Charlotte-Douglas Airport Authority as similar operations to Orlando International Airport. Paradies disclosed litigation as required. Legal counsel determined that the disclosures are satisfactory. Paradies indicated that it was not the subject of any criminal investigations. Stellar started as a woman-owned certified ACDBE firm and now has over 30 years of travel retail experience in North America. They are currently in 10 airports and will shortly expand that number to 13 airports. Stellar highlighted Orlando International and Tampa International Airports as similar operations to Orlando International Airport. In 2017, Stellar generated $45 million in revenues. Stellar indicated that there were no material lawsuits filed by or against Stellar, or its affiliates, in the last 5 years in which the amount in dispute was at least $1 million. Legal counsel determined that the disclosures are satisfactory. Stellar indicated that it was not the subject of any criminal investigations. WH Smith currently operates over 720 stores in 74 airports, 28 countries and was recently awarded seven (7) stores in the Rio de Janeiro airport. WH Smith highlighted the London City Airport (UK) and Dallas Fort Worth Airport as operations similar to MCO. In 2017, WH Smith generated $596,422,596 in revenues. WH Smith disclosed litigation as required. Legal counsel determined that the disclosures are satisfactory. WH Smith indicated that it was not the subject of any criminal investigations. Prior to begin ranking this category, Chairman Anderson opened the floor to public participation on this category. There were no comments from the audience. Chairman Anderson then closed the floor to public participation. Chairman Anderson mentioned the scale for ranking as follows: Outstanding (O), Very Good (VG), Adequate (A), Less Than Adequate (LA) and Unacceptable (U). The ranking process began. Mr. Draper stated all firms seemed very experienced to qualify to operate the concession for the first package in the south terminal. Chairman Anderson agreed and added that they are way over the minimum criteria. Ms. Sharman asked legal counsel if this is the criteria where the litigation is considered Page 16 36

115 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 a discriminator. Ms. Maugeri affirmed. She explained that of the two litigations for HG Orlando, in the first one they were not a named party to and the second one was an injunction. The firm considered it was not necessary to disclose. Ms. Sharman indicated that since legal counsel agrees that this is not significant, she agrees with Mr. Draper and Chairman Anderson that they should all be rated as Very Good. Mr. Friel agreed. Chairman Anderson stated, for the record, that the minimum criteria was $5 million in three (3) years, in the last five (5). The lowest proposer was $45 million in 2017 (seven (7) times the minimum requirement). Mr. Draper added that some firms have a significant increase in annual revenue over other firms. He inquired on whether or not it makes a difference. Ms. Sharman reiterated they should all be ranked as Very Good. Chairman Anderson agreed. The Committee concurred ranking in this category as follows: HG Orlando Very Good NewsLink Very Good Paradies - Very Good Stellar Very Good WH Smith - Very Good Upon motion by Mr. Draper, second by Mr. Friel, vote carried and motion passed to accept the ranking as presented for the Demonstrated Experience and Qualifications category. Customer Service and Marketing: Hudson Group utilizes a customer service training philosophy which is focused on six core values: service, respect, passion, dedication, teamwork and innovation. A mystery shopper program is used to monitor store operations and the effectiveness of Hudson s customer service philosophy. Training programs provide sales associates with in-depth product knowledge of local and national brands products. The core marketing strategy is balancing innovative store environments with ever changing market trends and consumer needs. Marketing efforts are tailored to the location and are continually reviewed and revised based on sales data, local trends, anticipated changes in customer preferences and anticipated new hot to market items. Efforts are made to customize the assortment and depth of product selection to maximize sales in each store. HG Orlando implemented the ability to pay for purchases using a mobile device. NewsLink is committed to providing world-class customer service to its passengers and exceeding their expectations, while enhancing their travel experience. NewsLink strives to provide superior customer service and quality products in a welcoming environment, at reasonable prices, and in well maintained establishments. NewsLink conducts on the spot training and implements a secret shopper program as a part of employee's training. To supplement customer service training NewsLink has product Page 17 36

116 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 knowledge training from vendors, customer service in-store contests, and instruction on how to address customer complaints. NewsLink will use local resources such as universities and colleges, employment recruiters, newspapers, and internet sites to hire customer serviceoriented professionals. NewsLink has developed targeted marketing and promotional events that are implemented throughout the year, which include seasonal sales and special events, book signings, gift with purchase, advertising, and social media. Paradies customer service program is supported by their Field Location Visit Recap. This program allows management to monitor customer service levels such as uniforms worn properly, clean stores, and greeting every customer. Paradies service-focused culture is supported by training programs, leadership, and company-wide recognition for employees. Paradies provides associates with comprehensive information on products, procedures, and initiatives to particular brands. Associates also complete additional training for specific brand partners and stay current on seasonal products and maintain visual standards of the brand on display. Paradies did not provide specific information regarding marketing. The TripAdvisor concept will provide the traveling public with an interactive touch screen feature where travelers can connect to the TripAdvisor webpage for current destination information. The Stellar Experience is Stellar's customer service philosophy. Stellar generates a "WOW" moment through the use of smart technology, and friendly and knowledgeable staff to assist passengers. Each associate is thoroughly trained and fully knowledgeable about not only the products and services offered, but also the airport itself. Associates are familiarized with the terminal facilities and amenities, ready to assist customers in every way possible. Associates are also trained to understand the differences in customer demographics to recognize their individual needs and desires. Stellar will have a targeted promotions program to create an exciting, dynamic retail environment with a strong sense of place. Stellar's store design is fitted for speed of service with bright, welcoming, and easy to navigate store layout with wide, open aisles, concise signage and in-store technology such as hand held and self-checkout options. The installation of digital signage and interactive technology will encourage customer engagement and inform them about current promotions. Stellar invests 2% of its annual sales budget in training. Marketing and incentive programs are utilized to provide employees with ongoing training of new technologies, products and service efficiencies. Stellar uses mystery shopping services and customer testimonials to recognize and reward employees whose behavior contributes positively to customer experience. Stellar emphasized its average mystery shopping score is 94%. WH Smith prides itself on the fact that when you join its business you are joining a global family connected through a core set of values, which are customer focus, drive for results, accountability, and value people. Page 18 36

117 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 WH Smith s culture epitomizes these values through its recruitment processes, recognition programs, performance management systems and most importantly by the behaviors of the leadership team. A series of training days with travel retail experts from WH Smith will be provided to engage staff with the launch of the WH Smith concept at Orlando International Airport. Training focuses on business and customer service training, providing employees with information on the rules and regulations on airside regulations, duty free product restrictions, and security scanning, health and safety training, product knowledge and program training. Employees also receive routine and periodic performance reviews to ensure quality customer service. Marketing and promotional efforts will target different customer groups through planned and coordinated activity, including visual front of store, high impact, visual merchandising and attractive lifestyle imagery, and monthly promotional offers across key product categories. Every promotion is developed with a clear and specific objective to either increase customer footfall or to increase weight of purchase. Prior to begin ranking this category, Chairman Anderson opened the floor to public participation on this category. There were no comments from the audience. Chairman Anderson then closed the floor to public participation. Chairman Anderson stated all firms were articulated very well. They are customer service driven and they all have forms of monitoring. Generally speaking, they did sufficient. Mr. Engle indicated he did not see anything that stood out in WH Smith s proposal for this category. Chairman Anderson verified with Ms. Conner-Harris and she read from WH Smith s proposal: receive a routine and periodic performance reviews to ensure customer service. Ms. Conner-Harris offered her thoughts on HG Orlando with regards to customer service. She stated that Hudson currently operates at MCO, and they are committed to the customer service program. Mr. Friel added that what stood out for him is the hot line and the fact that it operates 24 hours a day and they speak six (6) different languages. Definitely good customer service. Ms. Conner-Harris offered her thoughts on NewsLink with regards to customer service. We do not have experience with NewLink in MCO, they strive to create a customer service environment, they train their staff, they strive to create a customer service environment, they seem to be a good operator although we have one reference that counted them as a fair operator. Chairman Anderson found their proposal to be broad. Ms. Wiggins added that NewsLink passed the criteria of the reputation and the consideration of references. Ms. Conner-Harris offered her thoughts on Paradies with regards to customer service. She stated that this concessionaire does not have previous experience with the Aviation Authority. However, they are familiar to the Aviation Authority since they address all of our customer service concerns. They appear to be customer service driven and have won several awards for customer service. Mr. Engle mentioned that there is no information with regards to marketing in Page 19 36

118 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 their proposal. Chairman Anderson agreed however then stated that they do have the trip advisor large screen which is innovative. Ms. Conner-Harris offered her thoughts on Stellar with regards to customer service. She stated that Stellar is a current operator in MCO on Airside 4. She added that they do an excellent job with customer service. Their proposal was very innovative with regards to technology. Their average mystery shopping score is 94%. They really invest in technology and consider the customer experience. Chairman Anderson agreed. Mr. Engle stated he was impressed by their customer service and how they ensure that the associates know about the airport. Mr. Friel mentioned that they invest 2% of their annual revenue in training. Ms. Sharman mentioned that they train in Orlando International Airport. Ms. Conner-Harris offered her thoughts on WH Smith with regards to customer service. She stated that WH Smith is a new concessionaire to the Authority. They exceed in customer service. Their proposal mentioned targeting their offerings in demographics for the airport. Mr. Draper mentioned that their training is geared towards the airport environment and the regulations. Following discussion, the Committee concurred ranking in this category as follows: HG Orlando - VG NewsLink - A Paradies - VG Stellar - O WH Smith - VG Upon motion by Mr. Engle, second by Mr. Friel, vote carried and motion passed to accept the ranking as presented for the Customer Service and Marketing category. Concepts and Quality, Variety and Price Range of Merchandise Items: HG Orlando proposed the following concepts: Hudson Newsstand, Tous & Tumi Jewelry & Accessories, and Orlando Magazine Newsstand. Concept Hudson Description of Concept Travel convenience concept providing four (4) primary categories of merchandise media, essentials, Merchandise Items Print Media Price Range Publishers Retail Price Beverages $ $5.49 Page 20 36

119 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 marketplace and destination Tobacco $ $10.49 Candy & Confections $ $40.00 Souvenirs $ $29.99 Apparel $ $29.99 Phone Cards $ $65.00 Accessories $ $34.99 Gifts $ $14.99 Travel $ $59.99 Toys $ $24.99 Health Beauty Aids (HBA) $ $14.99 Electronics $ $ Stationary $ $24.95 Food $ $16.99 Snacks $ $12.99 Page 21 36

120 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Orlando Magazine Travel convenience concept offering media, essentials, marketplace and destination Same as above Same as above Tumi International Business, Travel, and Lifestyle Brand Accessories $ $ Gifts $54.99 Travel $ $1, Health Beauty Aids (HBA) $ $90.00 Specialty Accessories $ $1, Tous Affordable, luxury, fine Jewelry and Accessories Apparel $29.95 Accessories $ $1, HBA $ $90.00 Stamps $0.50 Specialty Accessories $ $1, NewsLink proposed the following concepts: NewsLink Newsstand, Swarovski & Sunglass Hut Jewelry & Accessories, and Air Essentials Newsstand. Concept Description of Concept Merchandise Items Price Range Page 22 36

121 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 NewsLink Newsstand retail concept featuring all the necessary core convenience items Publications Publisher s Retail Price Stationary $ $19.99 Candy $ $19.99 Pre-Packaged Snacks $ $9.99 Beverages $ $5.99 Travel and Business Accessories Health and Beauty Items $ $ $ $24.99 Tobacco $ $7.99 Florida Souvenirs $3.99 $49.99 Accessories $ $ Air Essentials A next generation newsstand providing a modern retail environment featuring an engaging digital video wall that will continue to reinforce The Orlando Experience messaging throughout the airport and that will appeal to both domestic and international Same as above Same as above Page 23 36

122 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 customer demographics. Sunglass Hut The world s largest specialty fashion sunglass retailer of brands like Ray-Ban, Oakley, Prada, Versace, Coach, Gucci, Burberry, Maui Jim, and many others. Sunglasses $ $ Swarovski Jewelry Necklace $ $ Pendant $ $ Bangle/bracele t $ $ Watch $ $ Earrings $ $99.00 Rings $ $ Annual Ornament $79.00 Paradies proposed the following concepts: Gatlin Trade, a TripAdvisor store, Brighton, and Sunglass Hut. Page 24 36

123 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Concept Gatlin Trade Description of Concept A proprietary travel essentials concept from a historical perspective with a nod to Fort Gatlin as the county seat of Orange County, FL in Merchandise Price Range Items Newspapers $ $6.00 Magazines $ $24.99 Books $ $49.99 Sundries, convenience items, and nonprescription drugs Travel Size Items Health and Beauty Aid Accessories Travel Pillow Program Snacks and Candy $1.99- $19.99 $ $29.99 $ $6.99 $ $59.99 $ $24.99 Bottled Beverages $ $4.99 Tobacco Products Market Price Eyewear and Accessories $ $34.99 Luggage Accessories $ $39.99 Regional Gourmet $ $29.99 Page 25 36

124 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Souvenirs $ $49.99 Toys $ $24.99 Electronics $ $99.99 Brighton A branded accessories concept offering handbags, jewelry, and gifts Handbags $ $ Luggage $ $ Wallets $ $ Accessories $ $50.00 Belts $ $ Fragrances $ $44.00 Jewelry $ $ Eyewear $ $ Footwear $ $65.00 Sunglass Hut Sunglass retailer offering premium and luxury brand sunglasses such as Oakley, RayBan, Versace, Gucci, and Prada. Sunglasses $ $ Page 26 36

125 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 TripAdvisor A fresh new alternative to the average newsstand/travel essential store offering largescale, dynamic moving pictures of top attractions in Orlando as well as top destinations reached from the South Terminal at MCO. Newspapers $ $6.00 Magazines $ $24.99 Books $ $49.99 Sundries, convenience items, and nonprescription drugs Travel Size Items $1.99- $19.99 $ $29.99 Health and Beauty Aid Accessories Travel Pillow Program Snacks and Candy $ $6.99 $ $59.99 $ $24.99 Bottled Beverages $ $4.99 Tobacco Products Market Price Eyewear and Accessories $ $34.99 Luggage Accessories $ $39.99 Regional Gourmet $ $29.99 Souvenirs $ $49.99 Page 27 36

126 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Toys $ $24.99 Electronics $ $99.99 Stellar proposed the following concepts: Stellar News, Coralia Leets, and Sol Shades Jewelry & Accessories. Concept Stellar News Description of Concept Newsstand and sundries concept incorporating technology aspects to enhance customer experience creating a SmartStore Merchandise Items Publications Price Range Publisher s preprinted MSRP Sundries $ $24.99 Beverages $ $5.99 Candy $ $6.99 Snacks $ $12.99 Travel and Business Accessories $ $59.99 Electronics and Electronic Accessories $ $ Gifts and Souvenirs $ $79.99 Coralia Leets A Winter Park, FL based fashion and fine jewelry brand offering earrings, pendants, rings, necklaces, and bracelets at over 300 retailers around the world. Earrings, pendants, rings, necklaces, and bracelets $ $ Page 28 36

127 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Sol Shades Sunglass retailer offering a variety of leading brand names, a range of styles and designs, and varying price points to appeal to all MCO passengers Designer Sunglasses (ex: Tiffany Co., Prada, Michael Kors, Tory Burch, Gucci, and Versace) Sports Sunglasses (ex: Oakley, Costa, Maui Jim, Ray Bands, and Prada Linea Rossa) $ $ $ $ WH Smith proposed the following concepts: Orlando News by WH Smith, Sunglasses by DFA and Swatch. Concept Orlando News by WH Smith Description of Concept Broad selection of popular convenience categories displayed with clearly defined/signed merchandising zones that promote impulse purchases to drive incremental sales Merchandise Price Range Items Newspapers $ $6.00 Books & Magazines No Price Beverages $ $8.95 Food $ $13.95 Candy/Mints $ $19.95 HBC $ $24.95 Sun care $ $24.95 Tobacco $ $19.95 Page 29 36

128 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Travel Accessories $ $44.95 Core Sunglasses $ $24.99 Reading Glasses $ $19.99 Glass Accessories $ $17.99 Digital $ $ Stationary $ $24.95 Souvenirs App Souvenir Hard Goods $ $49.95 $ $12.95 Accessories $ $29.95 Sunglasse s by DFA Swatch Multi-branded sunglasses store primarily featuring Ray-Ban and Oakley sunglasses Premier and well know fashion watch brand with a wide variety of styles at affordable prices Kids $ $19.95 Sunglasses $ $ ($157 Avg) Watches $ $ ($90.00 Avg) Ms. Sharman mentioned that with regards to HG Orlando, she is not a fan of the luggage concept at the airport after security, as opposed to before security. Mr. Draper spoke about the luggage and jewelry selection being Page 30 36

129 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 upscale. Not have as much variety as other proposers. Chairman Anderson added that some prices seem quite high. Ms. Wiggins suggested to discuss each location and establish an order of preference for that location in order to clarify the preference of each concept. Discussion ensued on this recommendation, and with the concurrence of legal counsel, it was decided to discuss them as a whole. With regards to NewsLink, Mr. Draper mentioned Swarovski has reasonable prices and Sunglass Hut is very well know. These are good options. Discussion ensued on the requirements regarding sunglass brands in the proposal. Local brands are not required however, it is encouraged. It was determined that HG Orlando and NewsLink both meet this criteria. With regards to Paradies, Ms. Sharman mentioned that the Fort Gatlin idea was good and the trip advisor was innovative. Their prices are at mid-point. Mr. Draper added Brighton was good and bringing in Sunglass Hut also. Chairman Anderson mentioned Paradies breaks the paradigms with respect to newsstands. Brighton and Sunglass Hut tied together well. In addition, they identified the local concept. With regards to Stellar, Chairman Anderson mentioned giving them credit for identifying a local concept. Discussion ensued regarding brands and it was determined that they meet this requirement. With regards to WH Smith, Mr. Draper thought they were good, they had variety and a huge price range. Not sure about Swatch. Ms. Conner-Harris indicated that Swatch is currently in Orlando International Airport and they are doing well. Ms. Wiggins recommended that, for clarification purposes, Ms. Conner-Harris repeat the evaluation criteria for the concepts. Ms. Conner-Harris then repeated the criteria for the concepts for the Committee. Following discussion, the Committee concurred ranking in this category as follows: HG Orlando - A NewsLink - VG Paradies - O Stellar - VG WH Smith - A Upon motion by Mr. Friel, second by Ms. Sharman, vote carried and motion passed to accept the ranking as presented for the Concepts and Quality, Variety and Price Range of Items category. Concession Improvements: Page 31 36

130 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Hudson Group proposes the following investment in initial improvements that meet the minimum per square foot investment required: Location Amount Proposed Hudson Newsstand, Pre-Security Unit LS-D Tous & Tumi Jewelry & Accessories, Palm Court, Level 2, Unit J Orlando Magazine Newsstand, Palm Court, Level 2, Unit M4 TOTAL: $1,428,299 NewsLink proposes the following investment in initial improvements that meet the minimum per square foot investment required: Location Amount Proposed NewsLink Newsstand, Pre-Security Unit LS-D Swarovski & Sunglass Hut (2 units) Palm Court, Level 2, Unit J Air Essentials Newsstand, Palm Court, Level 2, Unit M4 TOTAL: $1,334,600 Paradies proposes the following investment in initial improvements that meet the minimum per square foot investment required: Location Amount Proposed NewsLink Newsstand, Pre-Security Unit LS-D Brighton & Sunglass Hut (2 units) Palm Court, Level 2, Unit J TripAdvisor, Palm Court, Level 2, Unit M4 TOTAL: $1,567,275 Stellar proposes the following investment in initial improvements that meet the minimum per square foot investment required: Location Amount Proposed Stellar Newsstand, Pre-Security Unit LS-D Coralia Leets & Sol Shades (2 units) Palm Court, Level 2, Unit J Stellar Newsstand, Palm Court, Level 2, Unit M4 TOTAL: $1,642,000 WH Smith proposes the following investment in initial improvements that meet the minimum per square foot investment required: Location Orlando News Newsstand, Pre-Security Unit LS-D Sunglasses by DFA & Swatch (2 units) Palm Court, Level 2, Unit J Amount Proposed Page 32 36

131 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 Orlando News Newsstand, Palm Court, Level 2, Unit M4 TOTAL: $1,402,379 Ms. Rivero, from Schenkel Shultz, presented an overview of the findings for this category. She stated that submittals were reviewed for design purposes only. Three (3) major elements were evaluated: the layout of the proposed spaces, understanding circulation of passengers with luggage, and the contacts of the location and the design itself. Hudson Group had proper circulation, had an understanding of the areas, had a strong color palette true to the brand. They did a good job. NewLink did good with regards to the circulation, proposed color palette true to the brand although some connections to terminal finishes could have been a little stronger but overall good design. Paradies had proper internal circulation, strong color palette that works well with the design, need more transparency in the landside town square location. Stellar had no issues with circulation. The airside palm court location needed some work regarding transparency. Colors were light, however we encourage more light colors for warmth. These could be added into this location. WH Smith good planning considerations for the functions of the various developments as far as circulation. Landside, terminal and airside palm court development needed more transparency for a better understanding of the space and also of the passenger flow (contextually). Color and materials focused on branding; not as much coordination of terminal finishes. Signage proposed was very large and very simplistic in design (not as cohesive). Overall, all proposers considered circulation in their space. The difference is in the contextual elements such as transparency in the palm court and landside locations. Chairman Anderson requested, for the record, a brief explanation of what transparency is. Ms. Rivero stated that transparency is overall consideration of walls, fixtures, etc. Overall, the view. Ms. Sharman requested a summary of the issues with regards to the transparency and the degree of each. Ms. Rivero explained that Stellar had transparency issues in the palm court. WH Smith had issues in landside due to more solid walls in the design. Chairman Anderson inquired on these changes and the process and whether or not this is beyond the normal process in Design Review. Ms. Rivero indicated it is not. The concern would be where there is full height fixtures because that speaks to the amount of the material and product that will be displayed and this might create problems with the financial elements. Prior to begin ranking this category, Chairman Anderson opened the floor to public participation on this and the prior category. There were no comments Page 33 36

132 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 from the audience. Chairman Anderson then closed the floor to public participation. Mr. Engle inquired on the dollar amounts and if they should be taken into consideration. Ms. Maugeri indicated that it can be taken into consideration however the ranking should not be solely based on the dollar amounts. Discussion ensued and the Committee concurred ranking in this category as follows: HG Orlando - VG NewsLink - A Paradies - VG Stellar - A WH Smith - A Upon motion by Ms. Sharman, second by Mr. Engle, vote carried and motion passed to accept the ranking as presented for the Concession Improvements category. Financial Return to the Aviation Authority: Hudson Group proposes to pay the Aviation Authority 20% percent of Gross Receipts. NewsLink proposes to pay the Aviation Authority 17% percent of gross receipts. Paradies proposes to pay the Aviation Authority 21% percent of gross receipts. Stellar proposes to pay the Aviation Authority 18% percent of Gross Receipts. WH Smith proposes to pay the Aviation Authority 24% percent of Gross Receipts. Ms. Sharman indicated that she looked at the proformas provided and three (3) proposers were similar although with different brands (HG Orlando, NewsLink and Stellar), and the other two (2) were higher (Paradies and WH Smith). Ms. Sharman requested that representatives from Paradies and WH Smith explain the difference in gross receipts. Mr. TJ Slade, from Paradies, explained that they have good track record, good history, the trip advisor which is currently in place is doing very well for Paradies. This market is ideal for our concepts. Ms. Sharman then asked if the Authority has a commitment from Paradies not to cut customer services and staffing if revenues are not as high as anticipated. Mr. Slade confirmed. Ms. Hendrix, from WH Smith, commented as a member of the audience, that WH Smith is comfortable with the proposed numbers based Page 34 36

133 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 on past experiences. She added that WH Smith is eager to capture this market and they stand behind their pricing. Chairman Anderson inquired on past failed revenue and how it has been handled in the past. Ms. Conner-Harris responded that the agreement sets the terms which are enforced. No renegotiation takes place with regards to the rates. The proposers commit to a number and are expected to comply. Chairman Anderson requested input from legal counsel. Ms. Wiggins reiterated that the ranking for this criteria is based on the review of the percentage of gross receipts after considering the reasonableness of the information presented and the assumption supporting the budget and proforma. Following discussion, the Committee concurred ranking in this category as follows: HG Orlando - VG NewsLink - A Paradies - O Stellar - A WH Smith O Upon motion by Mr. Draper, second by Ms. Sharman, vote carried and motion passed to accept the ranking as presented for the Financial Return to the Aviation Authority category. Chairman Anderson summarized all the ratings for the firms by category. They were summed up as follows: All five (5) firms were rated satisfactory in the categories of Financial Capability, Reputation, and ACDBE Participation. Ratings for the additional categories (Demonstrated Experience and Qualifications; Customer Service and Marketing; Concepts and Quality, Variety and Price Range of Items; Concession Improvements; and Financial Return to the Aviation Authority) were summed up as follows: HG Orlando 4 VG, 1 A NewsLink 2 VG, 3 A Paradies 2 O, 3 VG Stellar 1 O, 2 VG, 2 A WH Smith 1 O, 2 VG, 2 A Upon motion by Mr. Draper, second by Mr. Friel, vote carried and motion passed to approve the ranking of the five (5) proposers for the STC Retail Package 1 Concession as follows: (1) Paradies, (2)HG Orlando, (3) WH Smith, (4) Stellar, and (5) NewsLink. Page 35 36

134 CONCESSIONS PROCUREMENT COMMITTEE MEETING MINUTES July 23, 2018 ADJOURNMENT Chairman Anderson asked if there was further business to discuss before the Committee. Having no further business to discuss, Chairman Anderson adjourned the meeting at 4:04 p.m. The next scheduled CPC meeting will be held on Monday, August 6, 2018 at 1:30 p.m. in the Carl T. Langford Board Room. Raymond Anderson, Chairman Date Page 36 36

135 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve the Second Renewal Option for Contract 20-14, Replacement/Installation and Fabrication of Vinyl Slipcovers and Repair of Passenger Style Flyaway Seating, with Ocampo Upholstery, Inc. BACKGROUND Contract 20-14, Replacement/Installation and Fabrication of Vinyl Slipcovers and Repair of Passenger Style Flyaway Seating (Contract), requires Ocampo Upholstery, Inc. to furnish all equipment, tools, materials, labor, supervision, transportation and any items necessary, proper, or incidental to performing the replacement, installation, fabrication and repair of vinyl slipcovers and passenger flyaway seating at the Orlando International Airport. The term of the Contract commenced on October 1, 2014, for an initial term of 36 months with two additional renewal options for one year each at the sole discretion of the Aviation Authority. In accordance with the Aviation Authority s procurement policies, the First Renewal Option was approved by the Concessions/Procurement Committee on January 23, 2017, and is scheduled to expire on September 30, The Contract does not include a Minority and Woman Business Enterprise (MWBE) and/or Local Developing Business (LDB) participation requirement. The Contract is an indefinite quantity of services over a stated period of time. The actual cost of the Contract is determined based on the services retained at the agreed upon unit prices and hourly rates. No increase in hourly labor rates are requested or proposed at this time. ISSUES On June 25, 2018, the Concessions/Procurement Committee recommended approval of the Second Renewal Option for Purchasing Contract 20-14, Replacement/Installation and Fabrication of Vinyl Slipcovers and Repair of Passenger Style Flyaway Seating. The Contract, as amended, is scheduled to expire on September 30, The Aviation Authority Board s approval of the Second Renewal Option is required to provide the continuation of replacement, installation and fabrication of vinyl slipcovers and repair of passenger style flyaway seating services. ALTERNATIVES There are no reasonable alternatives under consideration. CONSENT AGENDA ITEM - II -

136 FISCAL IMPACT The fiscal impact of the proposed Second Renewal Option is not-to-exceed $124, Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. Additional funding if required will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) approve the Second Renewal Option for Purchasing Contract 20-14, Replacement/Installation and Fabrication of Vinyl Slipcovers and Repair of Passenger Style Flyaway Seating, with Ocampo Upholstery, Inc.; (2) authorize funding from the Operation and Maintenance Fund in the amount not-toexceed $124,150.00; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate amendment following satisfactory review by legal counsel.

137 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 01-19, Rattan/Wicker Chair Repair Services, to New Image Upholstery, Inc. BACKGROUND Purchasing Contract 01-19, Rattan/Wicker Chair Repair Services is intended to provide Rattan/Wicker Chair repair services at the Orlando International Airport (Contract). The proposed Contract is for an initial term of 36 months with two additional renewal terms of one year each at the sole discretion of the Aviation Authority. Initial services are anticipated to commence on or about January 1, It has been determined that the Contract s scope of services does not lend itself to Minority and Women Business Enterprise (MWBE), Local Developing Business (LDB) or Veteran Business Enterprise (VBE) participation. As a result, MWBE, LDB and VBE goals have not been established for this Contract. The Contract is for an indefinite quantity of services over a stated period of time. The actual cost of the Contract will be determined based on the services retained at the agreed upon unit prices and hourly rates. ISSUES An Invitation for Bids (IFB) was solicited by Staff and the following Bids were received for services required: Total Furniture Restoration, Inc. $289, New Image Upholstery, Inc. $293, A & A Unlimited Design, Inc. $359, New Image Upholstery, Inc. s bid contained mathematical errors, which resulted in an understatement of $6, The correct bid amount is reflected in the tabulation presented. The error did not affect the numerical rankings. Sample chairs were provided by the Aviation Authority to potential bidders for repair and re-upholstering. The sample repaired and re-upholstered chairs returned to the Aviation Authority by New Image Upholstery, Inc. were determined by Staff to be acceptable. The sample repaired and re-upholstered chairs returned to the Aviation Authority by Total Furniture Restoration, Inc. and A & A Unlimited Design, Inc. failed CONSENT AGENDA ITEM - JJ -

138 to meet the Aviation Authority s pre-determined specifications and were determined by Staff to be unacceptable. As a result, the bids received from Total Restoration, Inc. and A & A Unlimited Design, Inc. were deemed non-responsive. On July 23, 2018, the Concessions/Procurement Committee recommended award of the Contract to New Image Upholstery, Inc. as the lowest responsible and responsive bidder in the amount not-to-exceed $293, ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact of the initial term of the Contract is $293, Funding is from Operation and Maintenance Fund, subject to adoption by the Aviation Authority Board of the Fiscal Year (FY) 2019 Aviation Authority Budget. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) deem Total Furniture Restoration, Inc. and A & A Unlimited Design, Inc. non-responsive; (2) award Purchasing Contract 01-19, Rattan/Wicker Chair Repair Services, to New Image Upholstery, Inc., as the lowest responsive and responsible bidder, for an initial term of 36 months with two additional renewal terms of one year each at the sole discretion of the Aviation Authority; (3) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $293,160.00; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate contract following satisfactory review by legal counsel.

139 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chief Executive Officer DATE: August 15, 2018 ITEM DESCRIPTION: Recommendation to Amend the Aviation Authority s Airport Concession Disadvantaged Business Enterprise Policy (ACDBE) to more closely mirror the Federal Aviation Administration (FAA) ACDBE Policy and Other Miscellaneous Revisions. BACKGROUND As a recipient of federal funds, the Aviation Authority is required to enact and implement an ACDBE program. The program sets parameters related, but not limited to determining eligibility, goal setting and counting, good faith efforts, monitoring and accountability. The Aviation Authority, working with the FAA reviews the program on a triennial basis to evaluate concession opportunities and determine goals. The Aviation Authority currently has an ACDBE program. The most recent revision was approved by the Aviation Authority Board on January 17, The FAA reviewed the most recent revision of the Aviation Authority s ACDBE policy and requested that the Aviation Authority incorporate additional revisions to the policy to more closely mirror the FAA s suggested policy. A copy of the policy is on file with the Assistant Secretary of the Board. ISSUES Staff has determined that it is in the best interest of the Aviation Authority to revise the current ACDBE policy to address the FAA s requests. ALTERNATIVES There are no reasonable alternatives. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) authorize the changes in the ACDBE Policy as detailed herein; and (2) authorize an Aviation Authority officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. CONSENT AGENDA ITEM KK

140 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathleen Sharman, Chair, Construction Finance Oversight Committee DATE: August 15, 2018 ITEM DESCRIPTION Recommendation of the Construction Finance Oversight Committee to Approve the Use of Capital Expenditure Funds for Project V-00867, Centerfield Air Rescue and Fire Fighting (ARFF) Administration Building, at the Orlando International Airport BACKGROUND Project V consists of the construction of a one-story, 4,600 SF ARFF administration building at MCO, located to the north of the existing Centerfield ARFF building, with an awning-covered walkway between both buildings. This building will have emergency power and consist of offices, storage, conference room, break room, restroom/locker, and support spaces. The overall contract duration is 145 calendar days to substantial completion. ISSUES The start-up budget for this project was $2,584,000, which includes a construction budget amount of $1,592,996. The lowest bid received was in the amount of $2,025,867, which was $432,871 over the construction budget line item amount. This budget difference is in part because of a force main found by the design team after the start-up budget was approved. Although the design and OAR fees were below the budgeted amount, the additional funds needed to adequately fund the project are $403,490, as noted in Table 1 below. The funded budget, with no adjustments, does not adequately provide for contingency and miscellaneous costs (i.e., FF&E, permit fees, etc.). This request is to provide adequate funding for contingency and miscellaneous cost to complete the project. Table 1: Description Current Proposed Proposed Budget Change Budget A/E Fees Design $ 142,723 ($ 12,513) $ 130,210 A/E Fees Construction $ 80,281 ($ 7,571) $ 72,710 Construction $ 1,592,996 $ 432,871 $ 2,025,867 OAR Fees Construction $ 223,000 ($ 9,297) $ 213,703 Miscellaneous $ 210,000 $ 0 $ 210,000 Contingency $ 335,000 $ 0 $ 335,000 TOTAL $ 2,584,000 $ 403,490 $ 2,987,490 Staff has proposed transferring $403,490 from Project BP-00470, South Cell Lot and Utilities, to Project V The budget for Project BP has been evaluated and it has been determined that $403,490 of Capital Expenditure Funds can be released and used on other projects. CONSENT AGENDA ITEM LL

141 Table 2: Description Award Current Proposed Proposed Budget Change Budget BP CapEx $ 2,787,000 ($ 403,490) $ 2,383,510 BP Various $ 4,120,165 $ 0 $ 4,120,165 Subtotal (ZC-181) $ 6,907,165 ($ 403,490) $ 6,503,675 V CapEx $ 2,584,000 $ 403,490 $ 2,987,490 On August 7, 2018, the Construction Finance Oversight Committee identified funding in the amount of $403,490 from Capital Expenditure Funds, as outlined above. Approval by the Aviation Authority Board is necessary for these non-budgeted expenditures. ALTERNATIVES Awarding the construction contract and other contracts with reduced miscellaneous and contingency budgets or identify another source of funds for Project V FISCAL IMPACT The estimated total additional funding is $403,490, which increases the total project budget from $2,584,000 to $2,987,490. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Finance Oversight Committee and approve the transfer of $403,490 of Capital Expenditure Funds from Project BP-00470, South Cell Lot and Utilities, to V-00867, Centerfield ARFF Administration Building and request Orlando City Council concurrence for these non-budgeted expenditures.

142 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathleen Sharman, Chief Financial Officer DATE: August 15, 2018 ITEM DESCRIPTION Recommendation for Preliminary Approval of Fiscal Year 2019 Aviation Authority Budget BACKGROUND The Aviation Authority Staff has prepared a preliminary Fiscal Year Budget for Orlando International Airport (MCO) and Orlando Executive Airport (ORL). The preliminary Fiscal Year Budget for MCO is $566,910,000 and the preliminary budget for ORL is $3,791,180. ISSUES A resolution authorizing the Aviation Authority s preliminary Fiscal Year Budget requires approval. The Orlando City Council will conduct a public hearing within ten days of receipt of this preliminary budget. ALTERNATIVES The Board could modify the preliminary budget. FISCAL IMPACT The total budget for Fiscal Year 2019 is $566,910,000 for MCO and $3,791,000 for ORL. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) adopt the attached resolution approving the preliminary budget; (2) request Orlando City Council to conduct a public hearing on the preliminary budget within ten days of receipt of the budget; and (3) authorize an Aviation Authority Officer to execute any necessary documents. NEW BUSINESS ITEM A

143 RESOLUTION BY THE GREATER ORLANDO AVIATION AUTHORITY CONCERNING THE AUTHORITY'S FISCAL YEAR BUDGET WHEREAS, the City of Orlando, Florida (the "City") a municipal corporation in the County of Orange, State of Florida, owns the Orlando International Airport and Orlando Executive Airport (the "Airports"); and WHEREAS, the Greater Orlando Aviation Authority (the "Authority"), pursuant to Chapter , Special Laws of Florida 1957, as amended, The Greater Orlando Aviation Authority Act as codified and amended (the "Act"), was created and established to exercise those powers granted under the Act; and WHEREAS, the City, pursuant to the Act and Operation and Use Agreement with the Authority dated September 27, 1976, as amended and restated as of October 1, 2015, transferred custody, control and management of the Airports to the Authority; and WHEREAS, the Authority, at its meeting of August 15, 2018, considered the matter of its preliminary Fiscal Year Budget. NOW, THEREFORE, BE IT RESOLVED BY THE GREATER ORLANDO AVIATION AUTHORITY: 1. That the preliminary annual Budget for the fiscal year beginning October 1, 2018, and ending September 30, 2019 is necessary to provide for anticipated expenditures of the Authority for all of its projects during the ensuing fiscal year, including operating expenses, capital outlays, materials, labor, equipment, supplies, payments of principal and interest on all outstanding revenue bonds and subordinated indebtedness of the Authority, and sinking fund and reserve requirements of such bonds and other subordinated indebtedness; and represents the judgment and intent of the Authority as to the needs of its Departments as to their fiscal requirements for the ensuing fiscal year. 2. That such preliminary Budget provides for expenditures only to the extent of funds legally available to the Authority for the ensuing fiscal year from established sources, based upon past experience and reasonable projections thereof, and from new projects or new sources of income of the Authority. 3. That said preliminary annual Budget, attached hereto and made part hereof, is hereby adopted and submitted to the City Council of the City of Orlando, Florida. 4. That the City Council of the City of Orlando is requested, within ten (10) days of its receipt of such preliminary Budget, to conduct a public hearing with respect thereto. 5. That a copy of the preliminary Budget be filed in the Authority's documentary files.

144 BE IT FURTHER RESOLVED that funds in the Budget for the fiscal year ended September 30, 2018, which have been encumbered prior to that date as a result of purchase orders issued by the Greater Orlando Aviation Authority are hereby reappropriated as part of the Budget for the fiscal year commencing October 1, BE IT FURTHER RESOLVED that this resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED this 15th day of August GREATER ORLANDO AVIATION AUTHORITY ATTEST: Frank Kruppenbacher, Chairman Dayci Burnette-Snyder, Assistant Secretary

145 Greater Orlando Aviation Authority Preliminary Budget FY 2019 Presentation to the Board August 15, 2018

146 Passenger Traffic History & Estimate Based on current data, the Authority expects to surpass 47 million passengers in October Average load factor over last 12 months: 87.0% Load Factor (%) Seats & Passengers (Millions) Load Factor (12-Month Avg) Seats Future Seats Passengers Conservative Estimate 87.0% LF Estimate Load Factor (Monthly) 36 0 Jan-08 Mar-08 May-08 Jul-08 Sep-08 Nov-08 Jan-09 Mar-09 May-09 Jul-09 Sep-09 Nov-09 Jan-10 Mar-10 May-10 Jul-10 Sep-10 Nov-10 Jan-11 Mar-11 May-11 Jul-11 Sep-11 Nov-11 Jan-12 Mar-12 May-12 Jul-12 Sep-12 Nov-12 Jan-13 Mar-13 May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14 May-14 Jul-14 Sep-14 Nov-14 Jan-15 Mar-15 May-15 Jul-15 Sep-15 Nov-15 Jan-16 Mar-16 May-16 Jul-16 Sep-16 Nov-16 Jan-17 Mar-17 May-17 Jul-17 Sep-17 Nov-17 Jan-18 Mar-18 May-18 Jul-18 Sep-18 Nov-18 Jan Source: Innovata flight schedules and GOAA Airline Landing Reports. Updated July Based on currently filed flight schedules which may be subject to significant change.

147 Budget Objective The Budget Objective Provide Passengers with world class customer service The Orlando Experience during construction which is necessary to accommodate unprecedented growth while maintaining an affordable cost structure. FY 2019 CPE is budgeted to be below FY 2018 levels

148 Budget Timeline Month Description February Preparation and Kickoff March/April May/June O&M and Revenue budgets Capital Requests (CIR s) Personnel Requests due from departments Senior Management reviews and prioritizes capital and staff requests Rates and Charges are calculated July Meeting with Participating Airlines August September Preliminary presentation to the Board Public Hearing with the City of Orlando Final adoption by the Board

149 Cost Centers Airfield Terminal Ground Transportation Other Buildings and Grounds Hotel Area provided for the landings, takeoffs, and taxiing of aircraft All landside facilities Airside Passenger Terminal facilities Airport parking facilities Rental Car facilities Commercial lane All other airport areas not identified elsewhere Hotel facility located in the landside terminal building

150 Budget to Budget Comparison Airfield Cost Center Preliminary FY 2019 Adopted FY 2018 Operation & Maintenance Expenses $35,749,000 $31,451,000 Debt Service - GARB $18,659,000 $11,148,000 Capital Expenditures Amortization $ 1,923,000 $ 1,069,000 Fuel System Revenues ($ 2,059,000) ($ 2,117,000) Net Airfield Requirement $54,272,000 $41,551,000 Landed Weight (1,000 lbs) 26,324,000 25,291,000 Landing Fee $ $

151 Budget to Budget Comparison Terminal Cost Center Preliminary FY 2019 Adopted FY 2018 Operation & Maintenance Expenses $192,726,000 $181,375,000 Debt Service - GARB $ 55,628,000 $ 65,265,000 Capital Expenditures Amortization $ 11,020,000 $ 4,491,000 Federal Inspection Services ($ 24,029,000) ($ 17,914,000) Airline Equipment ($ 5,951,000) ($ 5,347,000) Baggage System ($ 14,918,000) ($ 14,452,000) Other ($ 777,000) ($ 698,000) Net Terminal Requirement $213,699,000 $212,720,000 Rentable Space (SF) 1,483,000 1,480,000 Terminal Premises Rate/ Per Sq. Ft. $ $

152 FY 19 to FY 18 Rates and Charges Comparison Budget 2019 Budget 2018 Landing Fees per 1000/lbs $ $ Apron Fee per gate $50,568 $42,484 Terminal Premises Rate per sq. ft. $ $ Airline Equipment Charge per gate $63,987 $57,496 Inbound Baggage System Fee per deplaned passenger Outbound Baggage System Fee per enplaned passenger $ 1.19 $1.25 $ 1.24 $1.29 CPE for Participating Airlines $ 6.40 $6.66 Enplaned Passengers 23,596,000 22,327,000 Landed Weight 26,324,000 25,291,000

153 Preliminary Budgeted Revenues - Orlando International Airport $566,910

154 Changes in Revenue Overall Increase of $48.7M Terminal Premises revenue increased approximately $2.2M as a result of an increase in the amount of space leased and an increase in the terminal premises rate generated by increased operating costs as well as an increase in amortization costs. Landing Revenue increased approximately $12.7M primarily as a result of an increase in projected landed weight as well as an increased rate driven primarily by an increase in debt service requirement for the airfield cost center. Bag System Fee revenue increased approximately $0.7M due to an increase in projected passenger levels

155 Changes in Revenue (continued) Concession revenues had an overall increase of $0.7M. Food & Beverage and Services increased approximately $1.6M and $0.8M respectively. The increases are the result of minimum annual concession increases, as well as activity increases resulting from higher passenger traffic. General Merchandise decreased by $1.1M due to temporary closure of various stores due to construction and Advertising decreased by $0.6M, which was based on actual prior year results and estimates provided by our advertising agent. FIS & Facility Fee revenue increased approximately $1.4M as a result of an increase in international passengers, and increase in pay per turn operations as well as a slight increase in the terminal rental rate. Other Building and Grounds revenue increased $1.3M due to various changes in building and land lease agreements. Hotel revenue increased approximately $4.6M due to increases in occupancy and average room rates.

156 Changes in Revenue (continued) Parking revenue increased approximately $10.3M based on an increase in activity, a rate increase and a full year operation of Garage C at the South Terminal Complex. Rental car revenue increased approximately $3.1M mainly resulting from annual rent increases in the ready and return spaces and an increase in various minimum annual rents. Commercial lane revenue increased approximately $3.0M due to an overall increase in activity driven by the increase on passenger traffic. In addition, the TNC activity was previously unbudgeted. The Rail Station Building Premises is a new source of revenue that began in FY18. The budget for FY19 is approximately $4.1M. Non-operating revenue reflects an increase of $2.8M primarily related to anticipated interest rate increases.

157 Preliminary Operation & Maintenance Fund Orlando International Airport $327,074

158 Changes in Expenditures Overall Increase of $20.6M Other Professional Services increased approximately $8M. The Customs Border Protection 559 program increased for additional officer overtime. In addition, consultants are budgeted to assist IT supporting new systems such as the video wall. Planning has added consultants to support tenant project oversight, airport safety, and parking related projects. Management Contracts increased approximately $2.2M. The Orlando Police Department contract increased due to salaries, benefits and related expenses. The hotel management contract increased due to anticipated higher costs related to higher occupancy volume and an increase in property taxes, offset by an increase in hotel revenue. Other Contractual Services increased $2.5M. The primary drivers were modifications to airport and terminal communication systems to accommodate changing airline needs due to continued growth and the expanded Ambassador Program to cover information booths and assist with crowd control at security lines in the NTC.

159 Changes in Expenditures (continued) Legal Fees increased approximately $0.7M due to services required for security changes, RAC, appraisals, committees, and other negotiations. Maintenance Contracts increased $0.5M mainly due to the increased contracts for the baggage handling system, loading bridge parts, and additional maintenance support. Environmental Consultant increased approximately $0.5M related to water quality monitoring and noise consulting services.

160 PERSONNEL REQUESTS Total Component Requests Airline Division 2 Airfield Operations 2 ARFF 3 Comm Center 3 Customer Service 1 Finance 4 Information Technology 2 Maintenance 1 Planning 2 Purchasing 5 Risk Management 1 Security 14 TOTAL 40 Security Risk Management Purchasing Personnel Requests Airline Division Airfield Operations ARFF Information Technology Planning Maintenance Airline Division Airfield Operations ARFF Comm Center Customer Service Finance Information Technology Maintenance Planning Purchasing Risk Management Security Comm Center Customer Service Finance

161 Budget Comparisons Orlando International Airport (in thousands) Preliminary FY 2019 Adopted FY 2018 Gross Revenues $566,910 $518,254 Less Airport Exclusive Revenues ($4,071) 0 Net Revenues $562,839 $518,254 Expenses O&M / O&M Reserve $330,504 $311,139 Debt Service GARB $106,617 $102,900 PFC Supported $30,934 $ 30,867 Available PFC Revenue ($30,934) ($ 30,867) Total Airport Requirement $437,121 $414,039 Remaining Revenues $125,718 $104,215 Cost Per Enplaned Passenger (CPE) $ 7.45 $ 7.75 CPE for Participating Airlines $ 6.40 $ 6.66

162 MCO s Cost per Enplaned Passenger is below the 25 th Percentile for Large Hubs CPE U.S. Large Hub Airports Newark NY JFK Miami NY Laguardia San Francisco Washington/Dulles Chicago/O'Hare Los Angeles Philadelphia Boston Washington/National Honolulu Dallas/Ft Worth Houston Denver Las Vegas Seattle Portland San Diego Baltimore Detroit Chicago/Midway Phoenix Minneapolis Orlando Tampa Fort Lauderdale Salt Lake City Charlotte Atlanta $0.00 $2.00 $4.00 $6.00 $8.00 $10.00 $12.00 $14.00 $16.00 $18.00 $20.00 $22.00 $24.00 $26.00 $28.00 Sources: Various Official Statements, rating agency reports, FAA , and certain other sources. CPE is for FY 2017 actual. Compiled by: LeighFisher, July 2017.

163 Community Partnerships Orlando International Airport Organization Amount Benefit United Arts of Central Florida, Inc. $50,000 Creates a unique, stress reducing experience during high traffic times Showcases the rich cultural diversity and artistic opportunities available in Central Florida Provides a world-class artistic experience for our passengers MetroPlan Orlando $25,000 Planning organization for Orange, Osceola, and Seminole counties Provides the forum for local elected officials, staff, and industry experts to work together to improve transportation options for Central Florida Orlando Economic Partnership $15,000 Collaboration of business and civic leaders committed to procuring a better tomorrow for Central Florida Supports International marketing efforts Provides leadership in coordinating activities with Cape Canaveral Port Authority Orlando/Orange County Convention & Visitors Bureau dba Visit Orlando $12,500 Official sales and marketing organization for Orlando and Orange County Shares data and information on passenger and visitor numbers, growth, and demographics Supports the Authority s efforts in air service development, especially in competitive international markets Associated Industries of Florida $15,000 Organization that encourages and supports Florida business and industry. Addresses issues important to Florida s continued growth and prosperity in transportation, infrastructure, and economic development industries.

164 Community Partnerships Orlando International Airport Organization Amount Benefit Kissimmee/Osceola Chamber of Commerce $6,000 Assists in outreach to businesses in Osceola County for support on issues related to Orlando International Airport Florida Chamber of Commerce, Inc. $4,040 Connects Florida s business community to global opportunities and leverages resources and investments to maintain and expand Florida s position as an international trade leader Hispanic Chamber of Commerce of Metro Orlando, Inc. African American Chamber of Commerce of Central Florida, Inc. Florida Tourism Industry Marketing Corporation dba Visit Florida $1,500 Provides the Authority access to members, the community and business events allowing an avenue for the Authority and partner airlines to market to the Hispanic community Assist in small business outreach enhancing the Authority s ability to meet DBE/MBE participation requirements $3,080 Network and train small businesses to encourage participation in local governmental contract opportunities enhancing the Authority s ability to meet DBE/MBE participation requirements $1,000 Official sales and marketing organization for Florida Promotes Florida domestically & internationally Provides the Authority a broader inbound destination marketing community Provides access to data used in the Authority s marketing and air service development programs

165 Preliminary Budget FY 2019 Orlando Executive Airport

166 Budget Comparisons Orlando Executive Airport Preliminary Preliminary Budget FY 2017 FY 2016 FY 2019 Adopted FY 2018 Revenues Aviation Related $ 723,000 $ 835,000 $ 671,000 $ 736,000 Commercial Properties 1,951,000 $ 2,550,000 1,902,000 $ 2,462,000 Other Revenue 45,000 $ 172,000 40,000 $ 78,000 Contribution from from Fund Fund Balance 128,000 $ 234, ,000 $ 240,000 $2,847,000 $2,826,000 Total Revenues $ 3,791,000 $ 3,516,000 Expenses Operations & Facilities $ 807,000 $ 802,000 Expenses Safety & Security 1,116,000 1,091,000 Operations & Facilities $ 1,446,000 $ 1,436,000 Administration 572, ,000 Safety Other & Expenses Security 352,000 $ 1,161, ,000 $ 1,134,000 Administration $2,847,000 $ 600,000 $2,826,000 $ 596,000 Other Expenses $ 384,000 $ 350,000 Capital Outlay and Improvements $ 200,000 $ 0 Total Expenses $ 3,791,000 $ 3,516,000

167 Preliminary Budgeted Revenues & Expenses Commercial Properties $2,550 Orlando Executive Airport Annual Budget $3,791 Revenues 67% Maintenance $269 7% Expenses Other $388 10% Insurance $104 3% 11% 22% 35% 40% 5% Interest & Other Revenue $406 ($ In thousands) Aviation Related $835 Personnel $1,329 Capital Outlay $200 Contractual Services $1,501

168 Recommendations: It is respectfully requested that the Aviation Authority Board resolve to (1) adopt the resolution approving the preliminary budget of $566,910,000 for Orlando International Airport and $3,791,180 for Orlando Executive Airport; (2) request Orlando City Council to conduct a public hearing on the preliminary budget within ten days of receipt of the budget; and (3) authorize an Aviation Authority Officer to execute any necessary documents.

169 QUESTIONS?

170 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Notification of Professional Services Committee s Recommendations to the Chief Executive Officer for Approval for August 2018 Board Meeting BACKGROUND The following list represents contract(s) recommended by the Professional Services Committee (PSC) to be executed by the Chief Executive Officer requiring notification to the Aviation Authority Board: Approval of an Amendment to Addendum No. 2 to the Concessions Planning Services Agreement with AirProjects, Inc. (VA) for a Reduction in Scope for Services related to the Intermodal Terminal Facility, for the total credit amount of ($78,752.00). [Reference PSC meeting held July 17, 2018, Agenda Item No. 7]. INFORMATION ITEM A

171 PURCHASING SUBMITTALS FOR BOARD NOTIFICATION - AUGUST 2018 Award Award Action Competition Vendor GOAA Bid RFQ Commercial Lighting Enterprises, Inc. Veytec, Inc. Committee Approval CPC 2/5/18 CPC 6/13/18 Cost Funding Description of Goods or Service Term Date Signed $109, O & M Fund Neon/Cold Cathode, Theatre, L.E.D. Lighting and Controls Repairs or Replacement Services. $197, O & M Fund & Capital Expenditures Fund Purchase of (25) Cisco Catalyst 9300 Switches, equipment and support for Phase 2 of the Network Switch Replacement project. Contract Term 6/1/18-5/31/21 One Time Purchase 6/1/2018 6/26/2018 Award Amendment No. 2 - Increase In Value No. 1 RFQ GOAA Bid PS-505 (110 Form) Applied Industrial Technologies - Dixie, Inc. Direct Effect Solutions Inc. CPC 6/13/18 $123, O & M Fund Purchase of miscellaneous Dodge Power Transmission Parts. N/A $50, O & M Fund Airport Leadership Development Program - Adds (4) 2 Day training sessions for Ass't Mgr./Supervisor. 12 Month Term 6/26/2018 Remainder of Term 5/7/18-5/25/18 5/14/2018 Amendment No. 2 Increase in Value No. 1 GOAA Bid Bloomsburg Carpet Industries Inc. CCM 6/26/18 $28, FDOT & PFC Funds Woven Level Loop and Cut and Loop Carpet Procurement - Purchase additional 800 Square Yards of Carpet required to complete B-1 and B2 areas of the ticket lobby. One Time Purchase within Contract Term 12/1/17-1/30/20 7/31/2018 Amendment No. 3 Increase in Value No. 1 GOAA Bid ATIS Elevator Inspections LLC. PM Memo 6/12/18 $5, O & M Fund Elevator/Escalator & Moving Walkways-Inspection and Test Witnessing Services - Add South Terminal Complex to contract for elevator escalator and moving sidewalk and test witnessing responsibilities. Remainder of Term 6/1/18-2/15/19 6/28/2018 Amendment No. 2 Increase in Value No. 1 GOAA Bid American Lighting & Signalization LLC CPC 5/21/18 $225, O&M Fund Roadway Electrical Maintenance Services - Additional Scope of Work of the Roadway Sign Structure Lighting Project. Remainder of Term 5/1/18-11/30/20 7/18/2018 Amendment No. 4 Increase in Value No. 6 GOAA Bid PS-406 E.W. Siver & Associates d/b/a Siver Insurance Consultants PSC 5/22/18 $109, Revenue Bonds, PFCs, FDOT Grants & Authority Funds Risk Management and Insurance Consulting Services - Increase for Construction activities for the Capital Improvement Program. Remainder of Term 3/1/18-4/30/19 7/12/2018 Amendment No. 6 Extension GOAA Bid PS-116 Solantic of Orlando LLC d/b/a Carespot Express Healthcare PM Memo 2/9/18 $80, O & M Fund Occupational Medical Services - Extension No. 2. Contract Term 3/1/18-2/28/23 3/8/ of 2

172 PURCHASING SUBMITTALS FOR BOARD NOTIFICATION - AUGUST 2018 Action Competition Vendor Amendment No. 7 Assignment GOAA Bid PS-116 Carespot of Orlando/HSI Urgent Care, LLC Committee Approval PM Memo 2/9/18 Cost Funding Description of Goods or Service Term Date Signed N/A N/A Occupational Medical Services - Assignment from Solantic of Orlando LLC d/b/a Carespot Express Healthcare to Carespot of Orlando/HSI Urgent Care, LLC. Remainder of Term 3/1/18-2/28/23 6/20/2018 Amendment No. 9 Extension GOAA Bid Retrievex Acquisition LLC, II, F/K/A Retrievex Acquisition LLC, II, LLC. PM Memo 5/30/18 $15, O & M Fund Off-Site Records Storage Services - Extension No. 1. Contract Term 4/18/18-9/17/18 6/22/2018 Amendment No. 7 Extension No. 1 - Renewal Option & Increase in Value No. 1 GOAA Bid PS-228 Michael Korens PM Memo 4/17/18 $3, O & M Fund Federal Governmental Relations Services - The Increase in Value allows for a raise in Consultant fees, Extension 1, Option 2 Value is a total of $85,000 with $82,000 previously Approved on 8/20/14. Contract Term 10/1/18-9/30/19 6/1/2018 Amendment No. 1 Assignment GOAA Bid Cintas Corporation No. 2 d/b/a Cintas Fire Protection PM Memo 2/9/18 N/A N/A Fire Suppression System Testing, Certification and Maintenance - Assignment of Contract from Space Coast Fire & Safety Inc. to Cintas Corporation No. 2 d/b/a Cintas Fire Protection. Remainder of Term 1/01/18-4/11/20 5/24/2018 Amendment No. 1 Contract Adjustment GOAA Bid Bloomsburg Carpet Industries Inc. N/A N/A N/A Woven Level Loop and Cut and Loop Carpet Procurement - Revise Language to include products liability coverage and remove workers comp coverage from the contract. Contract Term 12/1/17-11/30/20 5/23/2018 Amendment No.2 Contract Adjustment GOAA Bid Innovative Electronic Designs Support Services LLC d/b/a IED on Call N/A N/A N/A Platinum Assurance Plan for the Authority's Public Address System - Include annual technical training for Authority Technical and IT Associates. Contract Term 4/5/18-4/4/22 5/30/2018 Amendment No. 5- Contract Adjustment GOAA Bid Florida Cleaning Systems Inc. PM Memo 5/24/18 $33, O & M Fund Parking Garage Janitorial Maintenance- Add B-52 Park to contract for contractor to perform surface lot cleaning. Remainder of Term 6/1/18-2/28/19 7/5/ of 2

173 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chief Executive Officer DATE: August 15, 2018 ITEM DESCRIPTION Notification of Release of RFP/RFB/RFQ S BACKGROUND The attached list represents the release of documents for different services at the Aviation Authority. INFORMATION ITEM B

174 NOTIFICATION OF RELEASE OF RFP/IFB/RFQ and Committee Dates for July/August 2018 TYPE OF RELEASE RFP RFP IFB SERVICE/TYPE Travel Support and Expense Reporting Services Business Continuity Program Consulting Services Parking Garage Janitorial Maintenance RELEASE DATE July July 2018 August 2018 IFB Offsite Records Storage July RFCP Accounting, Grant Management and Internal Control Compliance Services August 2018 Committee and Date CPC September 2018 PSC September 2018 CPC Oct 2018 CPC August 2018 PSC September AWARD DATE September 2018 October 2018 November 2018 September 2018 October 2018 SCOPE/SERVICE VALUE/TERM REASON Travel Support and Expense Reporting Services Business Continuity Program Consulting Services Parking Garage Janitorial Maintenance Services $150,000 3 years with 2 one year options $585,000 3 years with 2 one year options $5,201,839 3 years with 2 one year options Offsite records storage $162,000 3 years with 2 one year options Accounting, Grant Management and Internal Control Compliance Services $1,000,000 3 years with 2 one year options New Contract New Contract Current Contract Expiring Current Contract Expiring Current Contract Expiring

175 Planning, Engineering and Construction NOTIFICATION OF RELEASE OF RFP/RFB/RFQ for August 15, 2018, Board Agenda TYPE OF RELEASE Request for Letters of Interest (LOIs) SERVICE/TYPE RELEASE DATE August 2018 AWARD DATE December 2018 for Approval of Ranking and No Cost Base Agreements SCOPE/SERVICE VALUE/TERM REASON Selection of Continuing Architectural Services (W393) Continuing Architectural Services (W393) at the Orlando International Airport, Orlando Executive Airport and Other Facilities operated by the Greater Orlando Aviation Authority The scope of work to be performed under these Continuing Agreements includes the performance of architectural and related professional services, including but not limited to, civil, environmental, structural, architectural, mechanical, electrical, plumbing, fire protection, landscaping and irrigation design services; planning, cost estimating and scheduling services; site analysis, surveying and geotechnical services and all other related services. Base Agreement is no cost; cost will be determined by task as needed. Term will be for a period of three years with optional renewal periods of two additional one-year terms. Current continuing agreements expire in February Request for Letters of Interest (LOIs) Selection of Continuing Roofing Construction Services (W394) August 2018 December 2018 for Approval of Ranking and No Cost Base Agreements Continuing Roofing Construction Services (W394) at the Orlando International Airport, Orlando Executive Airport and Other Facilities operated by the Greater Orlando Aviation Authority The scope of work to be performed under these Continuing Agreements includes replacement and/or repairs of bituminous, single-ply or metal panel roofing systems, metal decks, nonstructural light weight concrete decks, roof deck insulation, flashings, copings, equipment curbs, termination points, expansion joints, roof drains and flashing, and associated roofing accessories, metal flashing or other roofing systems and components and other work normally associated with roofing construction, as well as waterproofing, skylight, and other moisture proofing repairs for structures. The Base Agreement is no cost; cost will be determined by task as needed. Term will be for a period of three years with optional renewal periods of two additional one-year terms. Current continuing agreements expire in February 2019.

176 contractor must be certified to install/repair roofs currently under warranty from Soprema, Firestone, and GAF. Page 2 of 2

177 Concessions Department Notification to Board of Release of RFP's\RFB's RFP\RFB RFP Service Type STC-P1 Retail Package 2 Concession Release Date Monday, August 20, 2018 Award Date Wednesday, November 21, 2018 Scope\Service Non-exclusive right to operate and maintain one newsstand, two newsstands with coffee/bakery, and one newsstand with gift shop in Phase 1 of the South Terminal Complex. Current Cost\Value Range The Minimum Annual Concession Fee is set at $1,000,000. Proposers will propose on the percentage fee. A proposed percentage fee of less than 17% will not be considered. Reason Initial retail concessions for Phase 1 of the South Terminal Complex

178 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Notification of Construction Committee s Recommendations to the Chief Executive Officer for Approvals in Connection with the West Security Screening Check Point (SSCP) Expansion Program, at the Orlando International Airport, for August 2018 Board Meeting BACKGROUND Passenger traffic at the Orlando International Airport (MCO) has grown to record levels with continued growth forecasted through the foreseeable future. In addition to increased passenger traffic, ongoing evaluation of the security-screening requirements for access to the secured areas of MCO is being done by the Transportation Security Administration (TSA). TSA has requested that additional security screening lanes be added to the West SSCP to alleviate congestion. Currently, the West SSCP has 15 security screening. Aviation Authority staff has evaluated the use of the existing West SSCP to determine a more efficient use to alleviate congestion. The evaluation resulted in a plan that will expand the West SSCP by increasing the number of screening lanes to sixteen, with a planned Phase 2 Expansion up to 21 screening lanes, which will result in an increased per hour screening throughput and more efficient use of the existing space for proficient queuing. Relocation of the Orlando Police Department (OPD) substation offices currently located adjacent to the West SSCP is also required as part of the West SSCP expansion. To expedite the expansion of the West SSCP, on June 20, 2018, the Aviation Authority Board authorized the Construction Committee to recommend to the Chief Executive Officer approval of construction contracts and professional service agreements in connection with the West SSCP Expansion Program, up to a maximum amount of $15 million. ISSUES The following list represents contracts recommended by the Construction Committee (CCM) to be executed by the Chief Executive Officer requiring notification to the Aviation Authority Board: Addendum No. 24 to the Professional Services Agreement with C.T. Hsu & Associates, P.A. for Design, Bid and Award Phase A/E Services for Project BP No , West Security Screening Check Point (SSCP) Expansion Package 2, at the Orlando International Airport, for the total lump sum fee amount of $340,616, with funding from Capital Expenditure Fund. [Reference CCM meeting held June 5, 2018, Agenda Item No. 23]. Award of Project BP-00488, West Security Screening Check Point (SSCP) Expansion, at the Orlando International Airport, to H.W. Davis Construction, Inc., in the total direct-negotiated proposal amount of $8,947,400, with funding from Capital INFORMATION ITEM C

179 Expenditure Fund and the Aviation Authority s Line of Credit to be reimbursed by future Bonds. [Reference CCM meeting held July 3, 2018, Agenda Item No. 31]. Addendum No. 25 to the Professional Services Agreement with C.T. Hsu & Associates, P.A. for Construction Administration Services for Project BP No , West Security Screening Check Point (SSCP) Expansion, at the Orlando International Airport, for the total amount of $249,984, which includes a not-to-exceed fee amount of $247,665 and a not-to-exceed reimbursable expense amount of $2,319, with funding from previously-approved Discretionary Fund. [Reference CCM meeting held July 3, 2018, Agenda Item No. 32]. Addendum No. 57 to the Continuing Program and Project Management Services (OAR Prime Entity) Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Construction Phase OAR Services for Project BP No , West Security Screening Check Point (SSCP) Expansion, at the Orlando International Airport, for the total amount of $102,192, which includes a not-to-exceed fee amount of $82,192 and a not-to-exceed reimbursable expense amount of $20,000, with funding from Capital Expenditure Fund. [Reference CCM meeting held July 3, 2018, Agenda Item No. 13]. Amendment No. 1 to Addendum No. 57 to the Continuing Program and Project Management Services (OAR Prime Entity) Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Additional Construction Phase OAR Services for Project BP No , West Security Screening Check Point (SSCP) Expansion, at the Orlando International Airport, for the total not-to-exceed fee amount of $394,044, with funding from Capital Expenditure Fund. [Reference CCM meeting held August 7, 2018, Agenda Item No. 14]. Removal and Installation of Artwork located in the West Hall by U.S. Air Company in support of Project BP No , West Security Screening Check Point (SSCP) Expansion, at the Orlando International Airport, for the total not-to-exceed expense amount of $7,364, with funding from Capital Expenditure Fund and future General Airport Revenue Bonds. [Reference CCM meeting held August 7, 2018, Agenda Item No. 31]. FISCAL IMPACT The fiscal impact is $10,041,600. Funding is from the Aviation Authority s Line of Credit to be reimbursed by future Bonds, Capital Expenditure Fund, future General Airport Revenue Bonds, and previously-approved Discretionary Fund.

180 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: August 15, 2018 ITEM DESCRIPTION Notification to Correct Change Order Amounts for Change Order (CO) No. 2 on Project Bid Package (BP) No. S00132, CO No. 4 on Project BP No , and CO No. 5 on Project BP No BACKGROUND On June 20, 2018, the Aviation Authority Board approved CO No. 2 on Project BP No. S , South Terminal C Baggage Handling System (BHS) Design/Build/Operate/Maintain (DBOM). However, an arithmetical error was determined in the presented amounts as follows: Amount This Change Order: $ 18,889, Original Contract Amount: $ 94,900, Previous Change Orders: $ 357, $ 113,247, Revised Contract Amount: $ 114,147, On June 20, 2018, the Aviation Authority Board approved CO No. 4 on Project BP No , Taxiway J Rehabilitation and Related Work. However, an arithmetical error was determined in the presented amounts as follows: Amount This Change Order: ($ 638,826.14) Original Contract Amount: $ 19,756, $ 137, Previous Change Orders: $ 137, $ 19,254, Revised Contract Amount: $ 19,254, On June 20, 2018, the Aviation Authority Board approved CO No. 5 on Project BP No , Taxiway J Rehabilitation and Related Work. However, an arithmetical error was determined in the presented amounts as follows: Amount This Change Order: $ 68, Original Contract Amount: $ 19,756, ($ 501,416.57) Previous Change Orders: ($ 501,408.30) $ 19,323, Revised Contract Amount: $ 19,323, INFORMATION ITEM D

181 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: August 15, 2018 ITEM DESCRIPTION Notification of the Professional Services Committee s Approval of the Lists of Pre- Qualified Subcontractors/Suppliers for Major Trade Packages for the South Terminal C, Phase 1, Program, at the Orlando International Airport BACKGROUND In accordance with the Construction Manager at Risk (CM@R) Agreements for the South Terminal C, Phase 1, Program, and the Aviation Authority s Policies and Procedures (Professional Services Committee) and (Construction Management Contracts), the CM@Rs proposed lists of prequalified subcontractors/suppliers for each major trade package must be approved by the Professional Services Committee. Attached is the updated cumulative report for CM@Rs pre-qualified subcontractors/ suppliers approved by the Professional Services Committee through July 31, INFORMATION ITEM E

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220 CONSTRUCTION PROGRESS REPORT For Board Meeting of August 15, 2018 ORLANDO INTERNATIONAL AND EXECUTIVE AIRPORTS

221 MCO LOCATION MAP FOR ACTIVE CONSTRUCTION PROJECTS Project No Description Contractor (Vendor) BP MCO AIRSIDE 4 IMPROVEMENTS PROGRAM - FIS/CBP RENOVATION AND WING EXPANSION Hensel Phelps Construction Co. BP MCO TAXIWAY J REHABILITATION AND RELATED WORK The Middlesex Corporation BP MCO LOOP ROAD RESURFACING AND RELATED WORK The Middlesex Corporation BP MCO SOUTH CELL LOT AND UTILITIES Carr & Collier Inc. BP MCO HYATT REGENCY GUEST ROOM/CORRIDOR RENOVATION T & G Corporation dba T&G Constructors BP MCO AIRSIDES 1 AND 3 APRON REHAB PHASE 2 Carr & Collier Inc. BP MCO PARKING GARAGE B CHILLER REPLACEMENT Air Mechanical & Service Corp. BP MCO REMOTE SORTING FACILITY HVAC REPLACEMENT Key Mechanical Services, Inc. BP-S00127-MCO MASS CLEARING, GRUBBING AND EXPANSION OF LAKE GILLOOLY Hensel Phelps Construction Co. Inc. BP-S00130-MCO S TERM C, PH 1 LANDSIDE CLEAR/GRUB/EARTHWORK/GRADING Turner-Kiewit Joint Venture BP-S00132-MCO S TERM C, PH 1 - BAGGAGE HANDLING SYSTEM (DBOM) Vanderlande Industries, Inc. BP-S00133-MCO S TERM C, PH 1 SITE UTILITIES (GMP#2-S.1) Hensel Phelps Construction Co. Inc. BP-S00138-MCO S TERM C, PH 1 LANDSIDE DEEP FOUNDATIONS Turner-Kiewit Joint Venture BP-S00140-MCO S TERM C, PH 1 ENPLANE/DEPLANE BRIDGE & ROADWAYS - FDOT Turner-Kiewit Joint Venture BP-S00142-MCO S TERM C, PH 1 AIRSIDE TERMINAL, FOUNDATIONS Hensel Phelps Construction Co. Inc. BP-S00143-MCO S TERM C, PH 1 AIRSIDE TERMINAL, STRUCTURE & ENCLOSURE Hensel Phelps Construction Co. Inc. BP-S00144-MCO S TERM C, PH 1 AS TERM, ENCLOSURES AND EXT FINISHES Hensel Phelps Construction Co. Inc. BP-S00146-MCO S TERM C, PH 1 LANDSIDE TERMINAL STRUCTURE AND ENCLOSURE Turner-Kiewit Joint Venture BP-S00150-MCO S TERM C, PH 1 PARKING FACILITY PHASE 1 Turner-Kiewit Joint Venture BP-S00152-MCO S TERM C, PH 1 APRON/AIRFIELD Hensel Phelps Construction Co. Inc. BP-S00154-MCO S TERM C, PH 1 FUELING SYSTEM Hensel Phelps Construction Co. Inc. BP-S00163-MCO ENPLANE/DEPLANE BRIDGE & ROADWAYS BALANCE OF WORK-FDOT Turner-Kiewit Joint Venture BP-S00170-MCO S TERM C, PH 1 UNDERGROUND ELECTRICAL DISTRIBUTION Turner-Kiewit Joint Venture E MCO PARKING GARAGE A LIGHT FIXTURE REPLACEMENT Bergelectric Corp. Contractors and Engineers E MCO INVENTORY AND MARKING OF AIRFIELD LIGHTING ON RW 17R-35L & VARIOUS TAXIWAYS H. L. Pruitt Corporation E MCO FUEL FARM SECURITY IMPROVEMENTS Electric Services, Inc. E MCO MOTOR POOL ELECTRICAL ROOM & GENERATOR UPGRADE (D/B) Electric Services, Inc. E MCO MONITORS FOR BAGGAGE MAKEUP DEVICES Morton Electric, Inc. E MCO SOUTH APM STATION ON-DEMAND SENSOR Morton Electric, Inc. E MCO LANDSIDE AS 2 & AS 4 APM STATIONS - CONVERT LIGHTING TO LED Morton Electric, Inc. E MCO ELECTRIC MANHOLE 70 REPLACEMENT WITH JUNCTION CAN PLAZA STRUCTURE H. L. Pruitt Corporation E-S00004-MCO RUNWAY 36R ALSF OUC DUCT BANK H. L. Pruitt Corporation G MCO ILLUMINATED LETTER C AT NORTH APM STATION AC Signs, LLC H MCO SOUTH PARK PLACE SEALCOATING AND LINE STRIPING Gibbs & Register, Inc. H MCO S CELL LOT ACCESS RD IMPRV FOR S PARK PL & TRAVEL PLAZA Prime Construction Group, Inc. H MCO SILVER AIRWAYS SANITARY SEWER REPAIR Prime Construction Group, Inc. H MCO DOWDEN ROAD / PINE LILY POND RESTORATION Carr & Collier Inc. H MCO TAXIWAY C PAVEMENT REPAIRS The Middlesex Corporation H MCO NTC LEVEL 1, GREASE TRAP SANITARY LINE REPLACEMENT Carr & Collier Inc. H-S00012-MCO SOUTH APM FENCING AGGREGATE Cathcart Construction Company - Florida, LLC H-S00014-MCO STC TRAILER RELOCATION - RIB AND STOCKPILE PREPARATION Prime Construction Group, Inc. H-S00015-MCO STC TRAILER RELOCATION - RIB DIRT RELOCATION AND STABILIZATION Prime Construction Group, Inc. L MCO COMMUNICATIONS SERVICES DELIVERY (ON-CALL SVS - ORION) Orion Management Services, LLC L MCO COMMUNICATION SERVICE DELIVERY Quality Cable Contractors, Inc. L MCO ON-CALL LOW VOLTAGE SERVICES (FY18-ORION) Orion Management Services, LLC L MCO ON-CALL LOW VOLTAGE SERVICES (FY18-QCC) Quality Cable Contractors, Inc. L MCO ON-CALL LOW VOLTAGE SERVICES (FY18-OBTS) Orlando Business Telephone Systems, Inc. L MCO ON-CALL LOW VOLTAGE SERVICES (FY18-GLOBAL ONE) Global One Networks, LLC PS MCO PARKING ACCESS AND REVENUE CONTROL SYSTEM (PARCS) - Excludes 5-Year Maintenance SKIDATA, Inc. R MCO EMERGENCY ROOF REPAIRS AND WATERPROOFING MAINTENANCE P&A Roofing and Sheet Metal, Inc. R MCO UNITED HANGAR (BLDG. #407) ROOF REPAIR (HURRICANE IRMA) P&A Roofing and Sheet Metal, Inc. R MCO MAINTENANCE SHOPS BUILDING ROOF REPAIRS P&A Roofing and Sheet Metal, Inc. V MCO REHABILITATION OF STRUCTURAL STEEL ENPLANE ROADWAY CANOPIES, LEVEL 3, LANDSIDE H. W. Davis Construction, Inc. B V MCO ADDITIONAL PARCS MISC CONCURRENT VERTICAL REQUIREMENTS H. W. Davis Construction, Inc. V MCO HYATT REGENCY BALLROOM LIGHTING MODIFICATIONS R. L. Burns, Inc. V MCO LANDSIDE LEVEL 3 NURSING ROOMS (DESIGN/BUILD) H. W. Davis Construction, Inc. V MCO SPECIALTY FLOORING AT LEVEL 3 (A SIDE WEST END) A1-A2 Gomez Construction Company V MCO SPECIALTY FLOORING AT LEVEL 3 (B SIDE EAST END) B3-B4 Gomez Construction Company V MCO AIRSIDE 4 CENTRAL CHILLER PLANT MISC. ITEMS H. W. Davis Construction, Inc. V MCO ADDITIONAL TENANT RELOCATIONS H. W. Davis Construction, Inc. V MCO AIRSIDE 1 FIS TILE INSTALL AND RESTROOM REPAIR H. W. Davis Construction, Inc. V MCO AIRSIDES 1, 2, 3 & 4 SERVICE ANIMAL RELIEF AREA (SARA) H. W. Davis Construction, Inc. V MCO LANDSIDE LEVEL 1, A & B CANOPY STRUCTURE H. W. Davis Construction, Inc. V MCO PIER 22 N TERM BAGGAGE HANDLING SYSTEM (BHS) REINSTATEMENT R. L. Burns, Inc. V MCO HURRICANE IRMA DAMAGE REPAIRS AT GOAA OUT-BUILDINGS R. L. Burns, Inc. V MCO AIRSIDE 4 SANITARY SEWER REPAIR AND RESTORATION Gomez Construction Company V MCO AS2 LEVEL 1, HUB AREA RESTROOMS RENOVATION (D/B) Gomez Construction Company V MCO OPD RELOCATION (D/B) Gomez Construction Company V ORL COLONIAL PROMENADE BLDG 238 (WEST) EXTERIOR PAINT AND ELECTRICAL H. W. Davis Construction, Inc. V MCO RESTROOM TRAILER SETUP AT TNC PARKING AREA (D/B) Gomez Construction Company V MCO WEST MAINTENANCE STORAGE FACILITY APM AREA REFURB. Gomez Construction Company V MCO RELOCATE BOB-M BAG SHUTTLE IN POD C CBRA Gomez Contracting Company V MCO LANDSIDE LEVEL 2, A-SIDE BAG MAKE-UP DOOR REPLACEMENT (D/B) R. L. Burns, Inc. V MCO INSTALL CT-80 IN A AND B SIDE NON-CONVEYABLE SCREENING ROOMS Gomez Construction Company V MCO LANDSIDE EXPANSION JOINT REPLACEMENT Gomez Construction Company V MCO AIRSIDE 4 INSTALL GLASS PANELS AT DOWN RAMP GUARDRAILS (80'S WING) The Collage Companies V MCO GOAA GEAR AND VAULT ROOM FLOOR PAINTING Gomez Construction Company V MCO EAST CHECKPOINT HYATT DRYWALL REPAIRS H. W. Davis Construction, Inc. V MCO FIRE SPRINKLER GWB PATCH LEVEL 3 A-SIDE HYATT ATRIUM H. W. Davis Construction, Inc. V-S00008-MCO HBJ HVAC REPLACEMENT AND MISC. ELECTRICAL IMPROVEMENTS Gomez Construction Company E-230 /BP-00467/BP /BP-00474/ BP / E-227/ E-242/E-243/E-245/V- 745/ V-837/ V-745/ V-823 /V-859/ V866/ V-848/V-00849/V-868/V874/V- 885/ V-886/V-888/V-889/V-890/V-894/V-895/V-896 R V V-00861/ BP H-303 V H-300, V-S008, L-0006, L00016, L , L-00026,L-00027, L , L-00029, and V-869 are located at various locations. V H-S012/H-S014/ H-S015 H R-088/ R-093 E-237 BP-481 H V / V BP-00443/V-00851/ V E BP-S127/BP-S129/ BP-S130/BP-S132/BP-S133 /BP-S138/BP-S140/ BPS142/ BP-S143/BP-S144/ BP-S00146/BP-S150/BP-S152 /BP-S00154/BP-S162/ BP-S163/BP-S170/E-243/E-004 BP-00470

222 ORL LOCATION MAP FOR ACTIVE CONSTRUCTION PROJECTS BP ORL ORL BLDGS 008, 101, 103 DEMOLITION Central Hauling & Excavating, Inc. G ORL COLONIAL PROMENADE SIGN REHAB AC Signs, LLC R ORL COLONIAL PROMENADE BUILDING 238 ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. R ORL COLONIAL PROMENADE BUILDING 239 ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. V ORL COLONIAL PROMENADE BLDG 238 (WEST) EXTERIOR PAINT AND ELECTRICAL H. W. Davis Construction, Inc. V ORL COLONIAL PROMENADE BLDG 239 (EAST) EXTERIOR PAINT AND ELECTRICAL H. W. Davis Construction, Inc. G-00031/R-00090/ R V V BP-00044