GREATER ORLANDO AVIATION AUTHORITY DATE: DECEMBER 12, 2018 DAY: WEDNESDAY TIME: 3:00 P.M.

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1 GREATER ORLANDO AVIATION AUTHORITY DATE: DECEMBER 12, 2018 DAY: WEDNESDAY TIME: 3:00 P.M. PLACE: CARL T. LANGFORD BOARD ROOM, ORLANDO INTERNATIONAL AIRPORT, ONE JEFF FUQUA BOULEVARD For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) I. CALL TO ORDER. II. ROLL CALL. III. PLEDGE OF ALLEGIANCE IV. CONSIDERATION OF AVIATION AUTHORITY MINUTES FOR OCTOBER 10 AND NOVEMBER 7, 2018 V. PRESENTATION A. Twenty Year Service Award to Jonathan Ronquillo B. Twenty Year Service Award to Tammy Ma C. Twenty Year Service Award to Bharat Ramnarine D. CAPA Award VI. CONSENT AGENDA: (These items are considered routine and will be acted upon by the Authority in one motion. If discussion is requested on an item, it will be considered separately.) Items in bold indicate an amount of $1 million or greater. A. Recommendation to Accept Committee Minutes B. Recommendation to Dispose of Surplus Property C. Recommendation of the Capital Management Committee to Approve the Capital Improvement Plan (CIP) for Orlando Executive Airport (ORL) D. Recommendation of the Construction Committee to Approve an Addendum to the Architect of Record for South Terminal C, Phase 2 Agreement with HNTB Corporation for Initiation of Conceptual Design Development for W- S00201, South Terminal C, Phase 2, at the Orlando International Airport E. Recommendation of the Construction Committee to Approve an Addendum to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Conceptual Planning and Programming for W-S00204, South Terminal C, Phase 2, at the Orlando International Airport F. Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 9 to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Additional Design Services for Civil Engineering for Project Bid Package (BP) No. S00175, South Terminal C Quick Turn-Around (QTA) Facilities, at the Orlando International Airport NOTE: Any person who desires to appeal any decision made at these meetings will need record of the proceedings and for that purpose may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based.

2 GREATER ORLANDO AVIATION AUTHORITY AGENDA FOR ITS DECEMBER 12, 2018, MEETING PAGE 2 VI. CONSENT AGENDA (con't): G. H. I. J. K. L. M. N. O. P. Q. R. S. T. U. Recommendation of the Construction Committee to Approve an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1, Program, with Geotech Consultants International, Inc. dba GCI, Inc. for Construction Management Owner s Authorized Representative (OAR) Support Services through Fiscal Year (FY) 2021, for W-S00111, South Terminal C, Phase 1 Program and Project Management Services, at the Orlando International Airport Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 62 to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Additional Construction Phase Program Oversight and Technical Support Services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 1 to the Construction Management at Risk Entity Services for the South Terminal C, Phase 1, with Hensel Phelps Construction for W-S00127, Pre-Construction Services at the Orlando International Airport Recommendation of the Construction Committee to Approve a Job Order Construction Services Addendum to the Continuing Electrical Construction Services Agreement with BergElectric Corporation dba BergElectric Corporation Contractors and Engineers for Project E-00251, A-Side Self-Service Kiosks Installation and Temporary Kiosk Relocation, at the Orlando International Airport Recommendation of the Construction Committee to Amend Purchase Order (PO) No , Purchase of Security Fencing, Installation and Training for Project H-00299, Air Operations Area (AOA) Security Fence Upgrade at Orlando International Airport, with Florida Door Control of Orlando, Inc. Recommendation of the Construction Committee to Approve Change Orders to Various Contracts Recommendation of the Construction Committee to Approve an Amendment to Purchasing Contract 16-15, Security Area Monitoring Services (SAMS) with HSS, Inc. for Additional SAMS in support of Project Bid Package (BP) No , Airside 4 Improvements Program FIS/CBP Renovation and Wing Expansion, and BP No , West Security Screening Checkpoint Expansion at the Orlando International Airport Recommendation of the Construction Committee to Approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 APM Operations and Maintenance (O&M) Services at the Orlando International Airport Recommendation of the Construction Committee to Approve an Addendum to the Continuing Sustainability and LEED TM Consulting Services Agreement with Vanasse Hangen Brustlin, Inc. for Additional Fiscal Year (FY) 2019 LEED TM Version 4 Operations and Maintenance (O+M) Certification Services at the Orlando International Airport Recommendation of the Professional Services Committee to Approve an Addendum to the Information Technology Consulting Services Agreement with Advanced IT Concepts, Inc. for Fiscal Year (FY) 2019 Purchasing Department Staff Augmentation for IT Buyer, at the Orlando International Airport Recommendation of the Professional Services Committee to Approve Addenda Nos. 19, 20, 21, and 22 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett & Company, LLC for Various Land Development and Land Management Consulting Services Recommendation of the Professional Services Committee for Selection of Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services at the Orlando International Airport and Orlando Executive Airport Recommendation of the Professional Services Committee to Rank Firms Shortlisted for Continuing Architectural Services at the Orlando International Airport (MCO), the Orlando Executive Airport (ORL), and Other Facilities Operated by the Aviation Authority Recommendation of the Professional Services Committee to Rank Firms Shortlisted for Continuing Roofing Construction Services at the Orlando International Airport, Orlando Executive Airport, and Other Facilities Operated by the Aviation Authority Recommendation of the Professional Services Committee to Approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Development and Implementation Services to Build, Develop, Implement, Train and Test for the Solution for W-00375, Resource Management System (RMS) at the Orlando International Airport

3 GREATER ORLANDO AVIATION AUTHORITY AGENDA FOR ITS DECEMBER 12, 2018, MEETING PAGE 3 VI. CONSENT AGENDA (con't): V. Recommendation of the Professional Services Committee to Approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Software Licensing and Support Services during the Implementation Phase and Year One License and Support Fees for W-00375, Resource Management System (RMS) at the Orlando International Airport W. Recommendation of the Professional Services Committee to the Purchase of Technology for W for Server Hardware and Virtualization Software, Resource Management System (RMS) at the Orlando International Airport from High Performance Technologies X. Recommendation to Approve New Operational Procedure, Section , Americans with Disabilities Act (Employment) Y. Recommendation to Approve the Seventh Amendment to the Rail Line Easement Agreement (Seventh Amendment), the Fifth Amendment to the Escrow Extension Agreement and the Access Roadway License Agreement by and between the Greater Orlando Aviation Authority, Brightline Trains LLC f/k/a All Aboard Florida- Operations, LLC (Rail Company) and the City of Orlando Z. Recommendation to Approve the Encroachment Agreement by and between the Aviation Authority, the City of Orlando and Florida Gas Transmission Company, LLC AA. Recommendation to Approve the Non-Federal Limited Design and Implementation Reimbursable Agreement by and between the Department of Transportation Federal Aviation Administration and the Greater Orlando Aviation Authority (FAA Reimbursable Agreement) and that certain Design and Construction Reimbursable Agreement by and between Brightline Trains LLC and the Greater Orlando Aviation Authority (Brightline Reimbursable Agreement) BB. Recommendation to Approve the Termination of Lease Agreement with Southwest Airlines Co. and Approve Amendment to Lease Agreement with Southwest Airlines Co. at Orlando International Airport CC. Recommendation to Approve a Lease Agreement with Spirit Airlines, Inc. for the Security Operations Center at Orlando International Airport DD. Recommendation to Approve a Lease Agreement at Colonial Promenade Shopping Center with Isabella Home Design, LLC, d/b/a Italian Modern Furniture EE. Recommendation to Approve Amendment No. 1 to the Airside 4 Wine Bar Concession Agreement at Orlando International Airport with Wine Bar at MCO, LLC, d/b/a Vino Volo FF. Recommendation to Approve Direct Negotiation of Luggage Cart Concession Agreement with Smarte Carte, Inc. at Orlando International Airport GG. Recommendation of the Concessions/Procurement Committee to Issue a Purchase Order for the Purchase of Seven 2019 Ford Econoline E-450 Cutaway Buses to Alan Jay Automotive Management, Inc. HH. Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 04-19, Runway Rubber Removal and Ramp Scrubbing Services at Orlando International Airport to Danton Hydroblasting, LLC II. Recommendation of the Concessions/Procurement Committee to Approve First Year Reward Term to Amend Purchasing Contract 16-16, Security Area Monitor Services with HSS, Inc. JJ. Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 06-19, Parking Garage Janitorial Maintenance at Orlando International Airport, to Florida Cleaning Systems, Inc. KK. Recommendation of the Concessions/Procurement Committee to Award a Ground Transportation Concession Agreement at Orlando International Airport to Mears Destination Services, Inc. LL. Recommendation of the Concessions/Procurement Committee to Approve an Amendment to Purchasing Contract 19-17, Remote Airline Baggage Check-In Services at Orlando International Airport with Baggage Airline Guest Services, Inc. MM. Recommendation of the Concessions/Procurement Committee to Amend Purchasing Contract 17-15, Shuttle Bus Management Services at Orlando International Airport with National Express Transit Corporation NN. Recommendation of the Concessions/Procurement Committee to Rank and Award Purchasing Contract 03-19, Travel Support and Expense Reporting Services to Teplis Travel OO. Recommendation of the Concessions/Procurement Committee to Approve the Sole Source Procurement of Original Equipment Manufacturer Parts for Maintenance and Repair of Baggage Handling Systems and Passenger Boarding Bridges at Orlando International Airport

4 GREATER ORLANDO AVIATION AUTHORITY AGENDA FOR ITS DECEMBER 12, 2018, MEETING PAGE 4 VI. CONSENT AGENDA (con't): PP. QQ. RR. SS. TT. UU. Recommendation of the Concessions/Procurement Committee to Approve a Single Source Procurement Justification for Award of Purchasing Agreement AG-603, 2019 Local Marketing Agreement, with Orlando Sports Holdings, LLC Recommendation to Approve the Contract Value for Purchasing Agreement PA-572 for Financial Advisory Services Recommendation to Approve Revisions to Operational Policy and Procedure Section , Employee Health, Disability and Life Insurance Benefits Recommendation to Establish Budget for the Concept Design of South Terminal C, Phase II Recommendation of the Construction Committee to Approve an Addendum to the Specialty Automated People Mover (APM) / Passenger Rail Systems Agreement with Lea & Elliot, Inc. for Fiscal Year (FY) 2019 System Safety Program Plan (SSPP) Support for Automated People Mover (APM) and Passenger Rail Systems at the Orlando International Airport Recommendation to Approve Modified Amendment No. 6 to Employment Agreement with Phillip N. Brown as Chief Executive Officer (CEO) VIII. CHAIRMAN S REPORT IX. A. Business Items INFORMATION SECTION: (No action is required on the item(s). Board members should feel free to ask questions on the item(s).) A. Notification of Chief Executive Officer Approvals for December Board Meeting B. Notification of Release of RFP/RFB/RFQ s C. Notification of Construction Committee s Recommendations to the Chief Executive Officer for Approvals in Connection with the Security Screening Check Point (SSCP) Expansion Program, at the Orlando International Airport, for December 2018 Board Meeting D. Notification of the Professional Services Committee s Approval of the Lists of Pre-Qualified Subcontractors/Suppliers for Major Trade Packages for the South Terminal C, Phase 1, Program, at the Orlando International Airport E. Construction Progress Report

5 DRAFT COPY On WEDNESDAY, OCTOBER 10, 2018, the GREATER ORLANDO AVIATION AUTHORITY met in regular session in the Carl T. Langford Board Room of the Aviation Authority offices in the main terminal building at the Orlando International Airport (OIA), One Jeff Fuqua Boulevard, Orlando, Florida. Chairman Frank Kruppenbacher called the meeting to order at 2:00 p.m. The meeting was posted in accordance with Florida Statutes and a quorum was present. [Live Streaming from Orlando, FL] Authority members present, Frank Kruppenbacher, Chairman Domingo Sanchez, Vice Chairman Dean Asher, Treasurer Mayor Buddy Dyer Mayor Teresa Jacobs Ed Fouche Maggi Montalvo Also present, Phillip N. Brown, Chief Executive Officer and Secretary Dayci S. Burnette-Snyder, Director of Board Services and Assistant Secretary Marcos Marchena, General Counsel Yovannie Rodriguez, Deputy General Counsel For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is required each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, Lobbyists will also provide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) MINUTES 1. Upon motion by Mr. Asher, second by Vice Chairman Sanchez, vote carried to accept the September 19, 2018, minutes as written. REPORT ON LIVING WAGES AT OIA 2. Mr. Brown mentioned that he and Chairman Kruppenbacher met with members of the Service Employees International Union (SEIU) regarding living wages at Orlando International Airport. Following their meeting, SEIU submitted a report to the Board via Ms. Snyder on September 19. Mr. Brown stated that he engaged Dr. Sean Snaith, Director of the University of Central Florida s Institute for Economic Competitiveness to review the report. Mr. Brown introduced Ms. Helene O Brien, Florida Director of

6 PAGE 2 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY SEIU. Chairman Kruppenbacker indicated that, due to Senator Victor Torres busy schedule, he would allow the Senator to provide his comments to the Board before commencing the presentation. Senator Torres made remarks in favor of a living wage at OIA. Ms. O Brien, representing SEIU and subcontracted airline workers, spoke in favor of a living wage at OIA and reviewed the information contained in the report submitted to the Board in September (copy on file). During her remarks, Chairman Kruppenbacher corrected Ms. O Brien and stated that the Aviation Authority did not hire Dr. Snaith to refute the findings in SEIU s report but to present, just as she is doing, his findings. Ms. Aleida Diaz, representing wheelchair agents at MCO, spoke in favor of a living wage. Mr. Leo Gertner, Staff Attorney, National Employment Law Project, also spoke in favor of a living wage at MCO. In response to Mayor Dyer s question, Ms. O Brien responded that the report/survey focused on the employees of airline contractors but when there is no policy at an airport, there are other unions and organizations advocating for them, so we would work with them across the board to establish a living wage. Chairman Kruppenbacher asked Mr. Brown if a living wage would impact Aviation Authority employees. Mr. Brown responded that it depends because it is a complex organism that is interlinked. The lowest paid Aviation Authority employee earns $12.31 an hour. That does not factor health benefits which would be added into that calculation. In response to Mayor Jacobs s, Ms. O Brien responded that these are not direct employees of an airport. The bulk of the workers making these low wages work for airline contractors or other contractors. As a follow-up question, Mayor Jacobs asked if the living wage applied to airline employees. Ms. O Brien stated that there are some exemptions to airline employees. Dr. Sean Snaith proceeded with his presentation A Review of Methodology, Sources, and Conclusions in The High Cost of Living on Low Wages: A Profile of an Orlando International Airport Worker (copy on file). This study largely draws upon a survey conducted by SEIU organizers during a period covering March 2018 through May The SEIU organizers reported collecting responses from 199 workers. Dr. Snaith pointed out the multiple problems with the survey design and results. The sample size of 199 employees representing approximately 21,000 employees is too small. The sample size should be randomly selected. In a statistical sense, a random sample is when every member of the population has the same probability of being included in the sample, which was not the case in this study. It was favored towards skycaps and wheelchair agents. The self-reported data was incompletely presented because the information on tip income was not fully reported; no cross-tabulations of the data were reported; household income may not have been accurately measured; no data regarding the structure of the households provided; and there were a few open ended responses but not the questions.

7 PAGE 3 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY The study points to other airports that have recently enacted wage increases. However, these airports are in metropolitan areas with much high costs of living than Orlando, despite claims in the study that Orlando is one of the most expensive places in the country. Reviewing data from the Bureau of Economic Analysis, Regional Price Parity (RPP) out of all metro areas, Orlando ranks 76 compared to San Francisco- Oakland-Hayward, CA with a ranking of for cost of living. For housing, Orlando- Kissimmee-Sanford rank No. 62 versus San Francisco-Oakland-Hayward, CA at No. 2. He added that a lot of our affordable housing issues come from supply (versus demand). Dr. Snaith then reviewed the information in the survey of safety and turnover. The study points to the possible benefits of a living wage in terms of reduced turnover and improved safety. However, the study does not provide data to indicate that either safety or turnover are a problem at OIA. The median tenure with current employer for wage and salary workers is 4.2 years according to the Bureau of Labor Statistics. Talking about the state of the labor market in Orlando, Dr. Snaith stated, that in his opinion, a historically weak economic recovery has for 8+ years kept wage growth suppressed. The labor market continues to tighten and wages are finally showing improved growth. Unemployment rate for August 2018 nationally was 3.9%, in Florida it was 3.7% and in Orlando it was just 3.4%. Year-over-year payroll job growth in the U.S. was 1.6%, in Florida it was 2.6%, and in Orlando it is 4.1%. Wage growth is poised to further accelerate because of the tightness of the labor market. Chairman Kruppenbacher asked Dr. Snaith if there are any adverse impact to workers that are real. Dr. Snaith responded that these efforts are well meaning and wellintentioned but there are unintended consequences. Fifteen dollar minimum wage may very well hurt some of the workers that it s intended to help. If you are an employer and you have to pay $15 minimum wage, who are you going to select? The young person that does not have a lot of experience or education or someone that has higher levels of experience and education and therefore higher productivity that may justify the minimum wage. Some of the least skilled workers can be harmed by these initiatives. Mayor Jacobs stated that when Amazon raised their wages to $15 an hour, it is more than a beginning firefighter is making in Osceola County. It s difficult to get your hands around the issues and different factors. Dr. Snaith responded that it depends how employers are going to react. Discussion ensued as to the unskilled worker and where will they go. Chairman Kruppenbacher opened the meeting to speakers that requested to appear before the Board, each given 2 minutes to speak. Appearing before the Board in favor of a living wage was Miguel Ricaurte, Cesar Custodio, Carlos Batista, and Tiffany Namey. Mr. Brown stated that there are a lot of emotions attached to this subject matter. MCO is a complex organism when it comes to economics. We have 925 companies that do business on the airport which includes small and large businesses that are interlinked. Workers hired in one company will migrate to another. For example, the Ambassadors used by the Aviation Authority. Focusing on a small but important group

8 PAGE 4 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY ignores the complexity and the potential for unintended consequences to all workers at MCO. There will be an impact on small businesses because they cannot absorb the increase. For MCO to implement a living wage: the Board would have to adopt a regulation which requires a public hearing; develop an economic impact study (due to the Aviation Authority s Special Legislative Act); regulation would extend to all stakeholders including the airlines; stakeholders will need to be surveyed to ascertain current entry level wages; an assessment of impact of raising those wages on operating costs and the ability to maintain the level of service; and evaluate how much such an increase will affect the competitiveness of MCO relative to other airports. Mr. Brown then mentioned his comparison of CPE versus wages at some of the top airports in the country. Mr. Brown recommended beginning the analysis and returning to the Board in February or March next year (2019). Chairman Kruppenbacher stated that prior to SEIU visiting with him and staff, no employee ever came up to him during his visits to the terminal to discuss a living wage. He is concerned about embarking on an expensive project, raised by an organization whose goal is to raise and politically push these issues. Mayor Dyer stated that MCO is an economic engine in Central Florida. It is incumbent that we are fair to all airport employees. It is worth spending the time and a bit of money to figure out what the economic reality is for these workers. Chairman Kruppenbacher directed Mr. Brown to do what needs to be done, utilizing the appropriate resources, to properly inform the Board on this issue. Mayor Dyer recommended that all jobs/positions be visited not just wheelchair agents. Mr. Brown agreed. Mayor Jacobs commended the testimony heard today because it explains the issue in a positive and professional manner. Mr. Asher asked if Staff would review the impact to small businesses. Mr. Brown responded in the positive. In response to Vice Chairman Sanchez s inquiry, Mr. Brown stated that the cost of this exercise has not been determined and it will be a combination of using internal and external resources. Chairman Kruppenbacher encouraged Mr. Brown to use the talent of UCF for the survey. Vice Chairman Sanchez left the room at 3:13 p.m.; returning at 3:16 p.m. Mayor Jacobs left the room at 3:16 p.m.; returning at 3:23 p.m. CONCESSIONS PLAN FOR THE SOUTH TERMINAL COMPLEX, PHASE 1 PROGRAM 3. Mr. Stan Thornton, Chief Operating Officer, provided an update on the concessions program for the South Terminal Complex, Phase 1 Expansion. Using visual aids (copy on file), he reviewed the different concessions packages that have been approved by the Aviation Authority including the Food and Beverage Package 1 (awarded to Host PHE LDL MCO FB, LLC; Retail Package 1 (awarded to Paradies MCO, LLC; Food and Beverage Package 2 (awarded to DN MCO STC F&B, LLC); Retail Package 2; Food and Beverage Package 3; and 3 anticipated stand-alone food and beverage opportunities totaling 4,489 square feet.

9 PAGE 5 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY CONSENT AGENDA 4. Upon motion by Mr. Asher, second by Mr. Fouche, vote carried to adopt a resolution as follows: It is hereby resolved by the Greater Orlando Aviation that the following Consent Agenda items are approved, accepted, and adopted and execution of all necessary documents is authorized by the Aviation Authority's Officers or Chief Executive Officer: A. accept for filing the following minutes August 7, August 14, and August 21, 2018, Construction Committee; July 31, August 8, August 14, August 21, August 28, September 4, September 11, and September 18, 2018, Professional Services Committee; B. adopt the Aviation Authority Board calendar for January - December 2019; C. accept the recommendation of the Construction Committee to approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Hensel Phelps Construction for BP No. S00168, South Terminal C, Phase 1, Airside Terminal Interiors/Specialties (GMP No. 6-S.4) at the Orlando International Airport, for a total negotiated GMP amount of $59,922,390, which includes $52,104,076 for Direct Cost of Work, $1,863,725 for Unbought Scope, ($500,000) for Allowances, $2,138,712 for CM@R Contingency, $534,678 for Owner Contingency, $395,324 for P&P Bonds (0.66%), and a maximum fee amount of $3,385,875 (6.031%), with funding from Passenger Facility Charges and General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; D. accept the recommendation of the Construction Committee to approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for BP No. S00173, South Terminal C, Phase 1 Landside Terminal Mechanical/Electrical/Plumbing (MEP) Systems - (GMP No. 7-S.3), for a total negotiated GMP amount of $112,987,835, which includes $101,100,412 for Direct Cost of Work, $4,044,016 for CM@R Contingency, $2,527,510 for Owner Contingency, $750,239 for P&P Bonds (0.664%), and a maximum fee amount of $4,565,658 (4.211%), with funding from FDOT Grants to the extent eligible, Customer Facility Charges, Passenger Facility Charges, General Airport Revenue Bonds, and the Aviation Authority s Line of Credit to be reimbursed by future Passenger Facility Charges and future General Airport Revenue Bonds to the extent eligible; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; E. accept the recommendation of the Construction Committee to approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Construction Administration Services for South Terminal C, Phase 1, and Phase 1 Expansion, at the Orlando International Airport, for a total amount of $13,346,417, which includes a lump sum fee amount of $8,273,201 and a not-to-exceed fee amount of $5,073,216, with funding from General Airport Revenue Bonds and Passenger Facility Charges; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ];

10 PAGE 6 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY F. accept the recommendation of the Construction Committee to approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Design Services for COBUS Airside Concourse Operations for South Terminal C, Phase 1, at the Orlando International Airport, for a total lump sum amount of $304,701, with funding from the Aviation Authority s Line of Credit to be reimbursed by General Airport Revenue Bonds; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; G. accept the recommendation of the Construction Committee to approve an Addendum to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Design Services for the Wiley Road Intersection Realignment and Improvement for South Terminal C, Phase 1, at the Orlando International Airport, for a total amount of $269,871.50, which includes a lump sum fee amount of $265,604 and a not-to-exceed reimbursable expense amount of $4,267.50, with funding from the Aviation Authority s Line of Credit to be reimbursed by General Airport Revenue Bonds, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; H. accept the recommendation of the Construction Committee to approve an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1 with Cost Management, Inc. dba CMI for Construction Phase OAR Technology Consulting and Special Systems Integration Support Services for W-S00111, South Terminal C, Phase 1 Program and Project Management Services, at the Orlando International Airport, for a total not-to-exceed fee amount of $257,256, with funding from Passenger Facility Charges and General Airport Revenue Bonds, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; I. accept the recommendation of the Construction Committee to approve an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1 with CMTS Construction Management Services, LLC for Construction Phase Owner s Authorized Representative (OAR) Support Services related to Project Management, Safety, Project Controls, Inspection and Project Coordination Services, at the Orlando International Airport, for a total not-to-exceed fee amount of $1,231,504, with funding from Passenger Facility Charges and General Airport Revenue Bonds, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; J. accept the recommendation of the Construction Committee to approve an Amendment to Addendum No. 4 to the Program and Project Management Services Agreement for South Terminal C, Phase 1, Program, with Kraus-Manning, Inc. dba KMI International for Additional Construction Phase OAR Construction Management Support Services and Conceptual Estimating for W-S00111, South Terminal C, Phase 1, Program, at the Orlando International Airport, for a total not-to-exceed fee amount of $1,345,308, with funding from General Airport Revenue Bonds, Passenger Facility Charges, Customer Facility Charges, and the Aviation Authority s Line of Credit to be reimbursed by

11 PAGE 7 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY future General Airport Revenue Bonds and future Passenger Facility Charges to the extent eligible, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; (Correction of scrivener s error for this item was presented at the 11/7/2018 Board meeting, as Consent Agenda Item O) K. accept the recommendation of the Construction Committee to approve an Amendment to Addendum No. 3 to the Program and Project Management Agreement for South Terminal C, Phase 1 with Page One Consultants, Inc. for Additional Construction Phase Owner s Authorized Representative (OAR) Quality Assurance (QA) Review for Pile Driving Inspection, Pile Driver Analyzer (PDA) Testing, Pre-Cast/Pre-Stress Inspection of Piles at Standard Pre-Cast Engineering Services and Associated Project Management Services for W-S00111, South Terminal C, Phase 1 Program and Project Management Services, at the Orlando International Airport, for a total amount of $423,083, which includes a not-to-exceed fee amount of $48,960 and a not-to-exceed reimbursable expense amount of $374,123, with funding from General Airport Revenue Bonds and Passenger Facility Charges; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; L. accept the recommendation of the Construction Committee to: (1) rescind the prior approval of the purchase of McGraw-Edison TopTier Type A and Type A1 LED light fixtures from Colonial Electric Supply; (2) approve the purchase of McGraw- Edison TopTier Type A and Type A1 LED light fixtures from Gexpro for E-00162, Parking Garage A Light Fixture Replacement at the Orlando International Airport, for the notto-exceed amount of $1,247,569.68, with funding from Capital Expenditure Fund and Discretionary Fund; (3) authorize the Purchasing Department to issue the necessary purchase order; and, (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel; M. accept the recommendation of the Construction Committee to approve a Job Order Construction Services Addendum to the Continuing Horizontal Construction Services Agreement with Carr & Collier, Inc. for H-S00013, HBJ Building Fire Water Line Tie-In, at the Orlando International Airport, for the total direct-negotiated amount of $611,078.16, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; N. accept the recommendation of the Construction Committee to approve an Amendment to Addendum No. 220 to the Continuing Program and Project Management (OAR Prime Entity) Services Agreement with Geotech Consultants International, Inc. dba GCI, Inc. for Additional Construction Phase OAR Services for BP No , Airside 4 Improvements Program - FIS/CBP Renovation and Wing Expansion, for a total not-toexceed fee amount of $853,757, with funding from Capital Expenditure Funds and Passenger Facility Charges; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ];

12 PAGE 8 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY O. accept the recommendation of the Construction Committee to approve an Amendment to Addendum No. 16 to the Continuing Program and Project Management Agreement (OAR Prime Entity) with PSA Constructors, Inc. for Additional FY 2019 Staff Extension Support Services related to Security Oversight and Special Systems Integration, in the total not-to-exceed fee amount of $598,440, with funding from Operations and Maintenance Fund, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; P. accept the recommendation of the Construction Committee to: (1) approve Change Order No. BP in the amount of $439,582 and no time extension, and request Orlando City Council and FAA concurrence (as required because of FAA funding), with funding as outlined in Attachment A; (2) approve Change Order No. E in the amount of $0 and a 90 calendar day time extension, with funding as outlined in Attachment A; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the change order(s) following satisfactory review by legal counsel; Q. accept the recommendation of the Construction Committee to approve a no cost Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. to exercise the second one-year renewal option and extend the Agreement to February 11, 2020, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; R. accept the recommendation of the Construction Committee to approve an Addendum to the IT Consulting Services Agreement with Technology Management Corporation dba Technology Management Corporation 1 Incorporated for FY 2019 Information Systems Staff Augmentation for Senior IT Systems Specialists/IT Systems Specialists, Telecom Engineer/Analysts, and Service Desk Representative Support Services, for a total not-to-exceed fee amount of $256,122, with funding from Operations and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; S. accept the recommendation of the Construction Committee to authorize the update of the contraction management participation goals of 20% MWBE and 3% LDB participation for construction management for Turner-Kiewit Joint Venture, and 25% MWBE and 6% LDB participation for construction management for Hensel Phelps Construction, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; T. accept the recommendation of the Concessions/Procurement Committee to: (1) accept the ranking of the Concessions/Procurement Committee as follows: First Delaware North, second SSP, third MCA, and fourth TGI; (2) award the STC Food and Beverage Package 2 Concession to DN MCO STC F&B, LLC (Delaware North), as the number one ranked proposer; and (3) authorize an Aviation Authority officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ];

13 PAGE 9 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY U. accept the recommendation to approve the proposed change to the Air Service Incentive Program (ASIP) to 104 flights within a twenty-four (24) month period without any breaks in service exceeding 45 days. [FILED DOCUMENTARY NO ]; V. accept the recommendation of the Concessions/Procurement Committee to: (1) approve the First Renewal Option for Purchasing Contract in an amount not to exceed $4,660,864.00, (2) approve a Third Amendment to Purchasing Contract 01-16, in an amount not to exceed $788,300.00, (3) authorize funding from the Operation and Maintenance Fund in an amount not-to-exceed $5,449,164.00, and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; W. approve the recommendation to: (1) approve the Third Amendment to the Real Estate Purchase, Land Development and Management Agreement; (2) seek approval of the same from the City of Orlando; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Third Amendment to the Real Estate Purchase, Land Development and Management Agreement with Tavistock Development Company; subject to satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; X. approve the recommendation of the Construction Committee to approve an Addendum to the Construction Management at Risk Services Agreement for the South Terminal C, Phase 1, with Turner-Kiewit Joint Venture for BP No. S00147, South Terminal C, Phase 1 Landside Terminal, Remaining Structure and Systems (GMP No. 7- S.1), for a total negotiated GMP amount of $158,731,417, which includes $145,060,954 for Direct Cost of Work, $1,827,324 for Unbought Scope, ($4,856,957) for Allowances, $5,681,253 for CM@R Contingency, $3,550,783 for Owner Contingency, $1,053,977 for P&P Bonds (0.664%), and a maximum fee amount of $6,414,083 (4.211%), with funding from Customer Facility Charges, Passenger Facility Charges, General Airport Revenue Bonds, and the Aviation Authority s Line of Credit to be reimbursed by future Passenger Facility Charges and future General Airport Revenue Bonds to the extent eligible; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; Y. accept the recommendation to (1) approve the Encroachment Agreement with Florida Gas Transmission Company, LLC; (2) request Orlando City Council approval of the Encroachment Agreement; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Encroachment Agreement, subject to satisfactory review by legal counsel. [FILED DOCUMENTARY NO ]; Z. accept the recommendation to rename AirTran Blvd and the northern portion of Lindy Circle to Low Fare Lane, and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel; AND AA. accept the recommendation of the Chief Executive Officer to approve an amendment to Purchasing Agreement PS-443, Hotel Asset Management Services with Pinnacle Advisory Group, Inc. to expand its scope as outlined in the memorandum; authorize funding from the Operation and Maintenance Fund in the not-to-exceed amount of $250,000

14 PAGE 10 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY plus any separate not-to-exceed amounts approved by the Aviation Authority; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute an Amendment, following satisfactory review by legal counsel [FILED DOCUMENTARY NO ]; RECOMMENDATION TO APPROVE A NON-BINDING COMPREHENSIVE PARTNERSHIP: LETTER OF INTENT WITH ORLANDO UTILITIES COMMISSION 5. Chairman Kruppenbacher welcomed Mr. Clint Bullock, General Manager and CEO; Mr. Jan Aspuru, Chief Operating Officer; Ms. Mindy Brenay, Chief Financial Officer; and Ms. Roseann Harrington, VP of Marketing, Communications, and Community Relations. Mr. Brown stated that Staff has been working on this for a while. He asked Mr. Bullock to join him at the podium. On September 22, 2017, the Aviation Authority and the Orlando Utilities Commission (OUC) entered into an Interlocal Agreement which recognized the strengths of both parties and outlined a structure to capitalize on the partnership. Pursuant to the Interlocal Agreement, the Aviation Authority evaluated projects that could expand the current utility partnership beyond traditional electric and water services and identified the South Terminal Complex and the newly constructed Automated People Mover/Intermodal Terminal Facility as eligible projects under the Agreement. The STC expansion at OIA provides for a world-class aviation and multimodal transportation facility supported by state-of-the-art utility infrastructure. Given the complexity of the utility requirements, the Aviation Authority has collaborated with OUC to develop a partnership that capitalizes on their expertise to deliver and manage a portfolio of utility services. OUC is the largest provider of chilled water in the Southeast, The utility s management of the Central Florida Plant would leverage its experience. It has the depth, breadth, and expertise to provide back-up generation and emergency distribution services with the best electric reliability in the state of Florida 20 years in a row. A commitment to sustainability and experience with a wide variety of solar installations would provide opportunities to partner on solar projects. Mr. Brown then provided an overview of the Letter of Intent. OUC was requested to provide a proposal for operation and monitoring of certain utility services for the STC and the APM/ITF projects chilled water (12,600 tons); back-up generation and emergency distribution system; electric vehicle charging; and solar energy opportunities. OUC responded with unique solutions for each of the requested services and offered bundled pricing for the projects inclusive of system development and connection charges. Upon approval of a final agreement, OUC will reimburse the Aviation Authority for prior progress payments and assume financial responsibility for the projects. Mr. Brown then proceeded to talk about the main components for the utility services to be provided.

15 PAGE 11 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY Mr. Bullock stated that OUC is very excited about this expanded partnership. It is an opportunity to leverage OUC s 95 years of operational experience but to also continue to partner with the Aviation Authority on sustainability. As it related to chilled water, OUC is the largest provider of chilled water services in the southeast with 20 years of chilled water operating experience and over 50,000 installed tons at 8 plants. In response to Chairman Kruppenbacher s request, Mr. Bullock responded that chilled water, especially from a large commercial facility, is used to make cold air. The agreement provides for 24/7 onsite monitoring for chilled water at an OUC staffed control room to provide the highest level of service possible to the Aviation Authority. OUC will be responsible for acquiring and managing all maintenance contracts associated with the operation of the facilities. As mentioned by Mr. Brown, OUC brings a unique skill set to support the back-up generation and emergency distribution systems. OUC has agreed to a 30 minute response time under normal circumstances. As to sustainability initiatives (electric vehicle charging), OUC is an industry leader spearheading the penetration of electric vehicles throughout the state of Florida. OUC offers a turnkey electric vehicle charging solution. It installs, operates, and maintains charging stations; electric vehicle charging station operations are most appropriately operated and controlled by the electric utility; strategic partnerships with vendors and contractors. The Aviation Authority is planning to have 67 designated electric vehicle parking spots within the new South Terminal expansion. As to solar energy opportunities, OUC has offered to design in coordination with the Aviation Authority, construct, and facilitate the operation of solar facilities for OIA. The annual value of the energy produced by the solar facilities will be to the benefit of the Aviation Authority. Mr. Bullock thanked the Board for this opportunity. Mr. Brown respectfully requested that the Aviation Authority Board (1) approve the Comprehensive Partnership: Letter of Intent by and between the Greater Orlando Aviation Authority and the Orlando Utility Commission; (2) authorize Aviation Authority staff to negotiate a series of agreements as contemplated by the Letter of Intent; (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the Letter of Intent; and (4) obtain Aviation Authority Board approval at a future Board meeting for the final agreements. He stated that it was all about mitigating risk and this is an opportunity that is satisfactory to both parties and will be beneficial to both parties in the future. [FILED DOCUMENTARY NO ] Upon motion by Mayor Jacobs, second by Vice Chair Sanchez, vote carried to approve the recommended action. Chairman Kruppenbacher commended this partnership. Mayor Dyer thanked Mr. Brown and Mr. Bullock for their efforts in bringing this to fruition. CHAIRMAN S REPORT

16 PAGE 12 - DRAFT MINUTES OF THE OCTOBER 10, 2018, MEETING OF THE GREATER ORLANDO AVIATION AUTHORITY 6. Vice Chairman Sanchez thanked the Chairman for his years of service on the Aviation Authority Board and cited his list of accomplishments as Chairman. Vice Chairman Sanchez recommended Chairman Kruppenbacher be given the title of Chairman Emeritus. Motion was made and amended by Mayor Dyer, second by Vice Chairman Sanchez that he become Chairman Emeritus after no longer being Chairman of the Aviation Authority Board. Chairman Kruppenbacher thanked the Board for the honor and stated that it s the Staff that makes this airport great. For the November meeting, the Chairman asked Mr. Brown to return with a recommendation of how to acknowledge/thank the Aviation Authority employees for OIA receiving the J.D. Powers Award two years in a row. Chairman Kruppenbacher then discussed the Chief Executive Officer s performance appraisal and returning to the Board with a recommendation on compensation. The Chairman wanted to emphasize publicly that there is no definite date for completion of the South Terminal. The date will be the date when it s complete. He asked the Board to authorize Mr. Brown to return in November with a plan for the beginning of design work for Phase II of the expansion of the South Terminal. Chairman Kruppenbacher then mentioned his upcoming trip, along with Mr. Brown and Ms. Jaramillo, to Tokyo, Japan for continuance of air service development. Mr. Brown mentioned the upcoming NBAA event at Orlando Executive Airport. There is also a static display at the Orange County Convention Center. This year s attendance is expected to reach 25,000 from 90 different countries. This event happens every other year in Orlando who shares the spotlight with Las Vegas. Last year there was a $53 million dollar economic impact from the event. It is October 16 18, ADJOURNMENT 7. There being no further business to be considered, Chairman Kruppenbacher adjourned the meeting at 3:43 p.m. (Digitally signed on (date)) Dayci S. Burnette-Snyder Director of Board Services Phillip N. Brown, AAE Chief Executive Officer

17 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Dayci S. Burnette-Snyder, Director of Board Services DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Accept Aviation Authority Committee Minutes BACKGROUND The following Aviation Authority Committee meeting minutes are provided in conjunction with the agenda package for the board meeting: 1. February 27, 2018, Construction Finance Oversight Committee 2. September 25, October 2, Octorber 9, October 16, October 23, October 29, November 6 and November 13, 2018, Construction Committee 3. October 22, November 5 and November 19, 2018, Concessions/Procurement Committee 4. September 13, 2018 Capital Management Committee 5. August 30, October 7, October 16, October 17, October 23 and November 6, 2018 Professional Services Committee The minute s package is provided under separate cover on our website at RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept these minutes for filing. CONSENT AGENDA ITEM - A -

18 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Denise K. Schneider, Assistant Director of Purchasing & Material Control DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Dispose of Surplus Property BACKGROUND The Greater Orlando Aviation Authority is permitted to dispose of property that is no longer necessary, useful or profitable. ISSUES The Airport Facilities Bond Resolution and Aviation Authority Policies and Procedures Section , Disposal of Surplus Property, Scrap and Trash, and Section , Property Control, permit the Aviation Authority to dispose, for fair and reasonable value at any time, any property constituting part of the Airport System which the Aviation Authority and City of Orlando determine, by Resolution, not necessary, useful or profitable. The Aviation Authority Staff recommends disposal of property items as summarized below, in accordance with Aviation Authority policies. Computers, monitors and related equipment Electronic equipment Assorted chairs, desks, cabinets, bookcases and tables Miscellaneous equipment ALTERNATIVES The Aviation Authority could hold the property for future disposal. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) find the property listed in this memorandum no longer necessary, useful, or profitable in the operation of the Airport System; (2) request Orlando City Council concurrence and resolution of this finding; and (3) authorize staff to dispose of this property in accordance with the Aviation Authority s Policies and Procedures. CONSENT AGENDA ITEM B

19 ASSETS NEEDING BOARD APPROVAL For December 2018 Meeting ASSET # GOAA Switch, cisco, catalyst 3560c w/ 4 trncvrs & ups Workstation components Switch, 2520 connected grid, 24 ports Switch, 2520 connected grid, 24 ports Switch cgs s-8pc Sisco catalyst ws-c3560cx-12pc-s Switch ws-c3560cg-8pc-s Cisco catalyst ws-c3560cx-12pc-s Switch, stackable 48 10/100/ Switch, stackable 24 10/100/1000 ethernet poe+ ports, w/ 715w Switch, stackable 48 10/100/1000 ethernet poe+ ports, w/ 2 trnsvr Switch, stackable 24 10/100/ Switch, stackable 48 10/100/1000 ethernet poe+ ports, w/ 2 trnsvr Switch ws-c3750x-48p-l Switch, stackable 48 10/100/ Switch, cisco, w/48 10/100/1000t ports, ws-c3750g-48ps-s Switch, cisco, w/48 10/100/1000t ports, ws-c3750g-48ps-s Switch, "catalyst 3750", 48 ports Switch, ethernet, front/rear cable Switch ws-c3750x-48p-l Switch, stackable 24 10/100/1000 ethernet Switch, standalone 24, netwk mod,psu,c3kx-pwr-715wac Switch, stackable 48 port Switch, stackable 24 10/100/1000 ethernet poe+ ports, w/ 2 t Switch, stackable 48 10/100/ Switch, stackable 48 10/100/ swtch,stackable 24 10/100/ Switch ws-c3750v2-48ps-s Switch, cisco, w/48 10/100/1000t ports, Switch ws-c3750x-48p-l Switch, "catalyst 3750", w/ Switch, cisco, w/48 10/100/1000t Switch, cisco, catalyst 3750 w/48 10/100/ Switch, cisco, w/48 10/100/1000t ports Chassis, os6800, 24 port Switch ws-c3560-8pc-s foc1444v34g po? N chassis, os6850, 48 port 10/100/1000 baset/basex Service line interface pvn 24 port Switch, "catalyst Switch, "catalyst Switch ws-c3750g-48ps-s

20 55244 Switch dual purpose po Recorder, video, digital, 16 4 tb Epson 8" gp-m831 monochrome printer po Switch, "catalyst Server, dell, unixware, cd-rom, monitor Server, dell, unixware, cd-rom, monitor Network, 8 port device, bp#zc Switch, "catalyst 3560-c ASSET # Rectifier candeo rack units nortel HYATT

21 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chair, Capital Management Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Capital Management Committee to Approve the Capital Improvement Plan (CIP) for Orlando Executive Airport (ORL) BACKGROUND In order to obtain Federal Aviation Administration (FAA) or Florida Department of Transportation (FDOT) grants, airports enter projects into the Joint Annual Capital Improvement Program (JACIP). The JACIP is updated based on the Aviation Authority s approved Capital Improvement Program (CIP) with the next JACIP update due by the end of the year. The Capital Management Committee (CMC) had recommended Board approval of a $45.3 million CIP on December 12, 2017, for the period FY This CIP was subsequently approved by the Board on December 20, 2017, and was entered into JACIP at the end of In consideration of the current revenue outlook at ORL and based on financial modeling, staff presented a revised ORL CIP to the CMC on August 1, 2018, which was subsequently approved by the Aviation Authority Board on August 15, This revised CIP included a substantially reduced list of projects as compared to the list previously reviewed by the CMC on December 12, This revised CIP decreased the program to $11.1 million while retaining select, key projects from those included on the December 20, 2017, CIP. The intent of this smaller list of projects was to reduce the use of local funds while still addressing key projects in the capital plan, in order to focus resources on non-aviation revenue-producing assets with a goal of improving financial self-sufficiency at ORL. ISSUES Subsequent to the August 15, 2018, Aviation Authority Board meeting, staff attended the annual joint budget meetings with the FAA and FDOT held on August 30, At this meeting, the FAA suggested that additional airfield projects be considered for inclusion in the ORL CIP. A follow-up working meeting with the FAA and FDOT was held on September 20, 2018, to address the project funding requests from the FAA. At this meeting, staff explained that the availability of current and future ORL Revenue Funds limited the number of airfield projects in the August 15, 2018, CIP. As an alternate approach, the working group suggested that, in addition to focusing on non-aviation revenue-producing assets, that the Aviation Authority could seek additional participation by FDOT in accordance with the maximum allowable under their policy and Florida Statutes Chapter (c). The working group indicated that 90% FAA funding and 8% FDOT funding (up from 5% FDOT funding previously used) would be allowable for AIP-eligible projects at ORL. CONSENT AGENDA ITEM C

22 Based on the above, staff reviewed the project budgets for AIP-eligible projects; refined the amount of ORL Revenue funds for matching and ineligible costs; revised the funding plan on taxiway lighting projects to include FAA funds; and modified the project delivery schedule so that either a design or construction project is underway each year. These revisions allow the Aviation Authority to accomplish two additional smaller AIP eligible projects as well as complete the design phase of the Runway 7-25 Rehabilitation project that was programmed in the August 15, 2018, CIP. Together, this combined list of projects comprises the proposed, revised ORL CIP. The purpose of this proposed update to the CIP is to maintain a steady implementation of airfield projects while preserving current reserves until the revenue-producing assets are optimized. As such, Aviation Authority staff is seeking approval of the proposed ORL CIP as shown on attachment, Exhibit 1. ALTERNATIVES None. FISCAL IMPACT The ORL CIP includes projects that result in a total cost of $18.7 million for the period FY This includes approximately $14.5 million in Federal and State grants and $4.2 million of local funds, of which $2.6 million were previously approved. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Capital Management Committee and approve the proposed Capital Improvement Plan for Orlando Executive Airport, as outlined in the memorandum.

23 EXHIBIT 1 Greater Orlando Aviation Authority ORLANDO EXECUTIVE AIRPORT(ORL) Potential Revisions to ORL CIP Update ( ) 11/19/2018 rev per CMC mtg APPROVED CIP DEC'17 APPROVED CIP AUG'18 PROPOSED REVISED CIP NOV'18 Project Description Federal State Local Other 1 TOTAL Projects Federal State Local (FY 18 Local (FY 19 Other 1 TOTAL Federal State Local (FY 18 Local (FY 19 Other 1 TOTAL and prior) and future) Projects and prior) and future) Projects Comments TERMINAL Redevelopment of OEA Commercial Properties 1,500,000 1,500,000 1,500,000 1,500,000 1,337, , ,363 2,000,000 Add $500K per CMC mtg 19 Nov'18 Building Demolition 630, , , , , , ,706 reflects reduced costs, OEA property disposal funds only AIRFIELD Runway Rwy 7 25 Rehab 12,481, ,444 1,525,575 14,701, ,900 62,480 45, ,000 Add Design only per FAA mtg, 18 Sep'18. Grants Design 2024 Taxiway Rwy Incursion Mitigation (BP 43 ) 9,865, ,075 1,266,567 11,680,000 5,112, ,025 1,031,000 6,427,475 5,102, , ,773 6,126,300 Base Bid,2% GOAA match. Grants Design 2018,Constr 2019 Twy F, G & K Rehab 2,606, , ,586 3,070,000 2,540, , ,254 3,048,342 Grants Design 2020,Constr 2021 Twy A, B & E4 Rehab 3,185, , ,359 3,752,000 3,100, , , ,540 3,720,733 Grants Design 2022,Constr 2023 Airfield Lighting/Signage/Misc OEA Airfield Miscellaneous Improvements (H 274 & 281) 498,100 91, , ,600 Completed Airfield Pavement Marking/Lighting Imprv/Tree Mitigtn 927, , ,830 1,370, , , , ,830 1,395, , , , ,492 1,350,317 In process Siting Study for new Airfield Vault/Rotating Beacon 60,000 15,000 75,000 20,000 20,000 20,000 20,000 Reduced actual costs, use GOAA funds only per 27 Jul mtg Security Fencing Upgrades 294,640 73, , ,640 73, , ,640 73, ,300 leave in CIP per 20 Jul'18 Mtg Airfield Drainage 640, , ,000 Defer per Mar'18 mtg New Airfield Vault & Emergency Generator 1,820, ,200 2,276,000 Defer per Mar'18 mtg New Rotating Beacon 131,200 32, ,000 Defer per Mar'18 mtg TW Lighting Circuit T4 &T5 794, , , , , , ,700 79,440 19, ,000 Use FAA funding, move T4 and T5 to Constr yrs of Twy F and Twy A respt. Wildlife Modifications: Pond Rehab 1,090,800 60,600 60,600 1,212,000 Defer per Mar'18 mtg Airfield Pond Rehab/Restoration (Ponds 2 & 10) 630,000 35,000 35, ,000 Defer per Mar'18 mtg CCTV camera equipment install/replace 400, , ,000 Defer per Mar'18 mtg East Ramp High Mast Light 246,400 61, ,000 Defer per Mar'18 mtg Rwy Raised Pavement Markers (RPM)/Enhanced Markings 41,600 10,400 52,000 Defer per Mar'18 mtg GROUND TRANSPORTATION Airport Sign Monument (SE Quad) 50,000 50,000 Defer per Senior Staff mtg, 18 Jul'18 TOTAL ( ) $ 29,860,402 $ 7,513,876 $ 7,198,947 $ 683,365 $ 45,256,590 $ 5,112,450 $ 2,140,890 $ 2,776,000 $ 457,260 $ 572,830 $ 11,059,430 $ 12,340,045 $ 2,145,775 $ 2,613,637 $ 1,003,680 $ 578,561 $ 18,681,698 Note 1: Remaining funding from OEA Property Disposal

24 MEMORANDUM GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Architect of Record for South Terminal C, Phase 2 Agreement with HNTB Corporation for Initiation of Conceptual Design Development for W-S00201, South Terminal C, Phase 2, at the Orlando International Airport BACKGROUND The South Terminal C, Phase 2, Program provides for a world-class domestic and international airport terminal building, and may include, but is not limited to, all associated elevated roadway, parking garage, pedestrian connector, landside building, airside building, secure Automated People Mover (APM), apron, airfield and checkpoint, Central Energy Plant (CEP) expansion and bypass road improvements and infrastructure required or related thereto, such as sitework, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Project may include expansion of existing facilities and structures in the South Airport Automated People Mover (APM) Complex Program, the Intermodal Terminal Facility (ITF) Program, and the South Terminal C, Phase 1 and Phase 1 Expansion Program, airline relocations, North Terminal modifications associated with airline relocations, and will require interfacing and integration with various other Aviation Authority projects and other ground infrastructure, transportation facilities and improvements. On April 18, 2018, the Aviation Authority Board approved the W-S00201, Architect of Record Agreement for the South Terminal C, Phase 2, at the Orlando International Airport, with HNTB Corporation. ISSUES A fee has been negotiated with HNTB Corporation for the total amount of $994,534 for initiation of conceptual design development for the South Terminal C, Phase 2, at the Orlando International Airport. Services will initiate the design activities related to the South Terminal C, Phase 2, which is to be constructed generally to the north of the current South Terminal C, Phase 1 development. Specifically, this scope of work will address the work elements necessary to participate in initial concept design workshops, assist in development of a preliminary schedule, and initiate the development of the conceptual design phase and budget estimate. The Aviation Authority has reviewed the proposal and determined that HNTB Corporation proposes 24.8% MWBE and 4.6% LDB/VBE participation on this addendum. On November 20, 2018, the Construction Committee recommended approval of an Addendum to the Architect of Record for South Terminal C, Phase 2 Agreement with HNTB Corporation for Initiation of Conceptual Design Development for W-S00201, South Terminal C, Phase 2, at the Orlando International Airport, as outlined above. CONSENT AGENDA ITEM D

25 ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $994,534. Funding is from Discretionary Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Addendum to the Architect of Record for South Terminal C, Phase 2 Agreement with HNTB Corporation for Initiation of Conceptual Design Development for W-S00201, South Terminal C, Phase 2, at the Orlando International Airport, for a total amount of $994,534, which includes a lump sum fee amount of $989,534 and a not-to-exceed reimbursable expense amount of $5,000, with funding from Discretionary Fund; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

26 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Conceptual Planning and Programming for W-S00204, South Terminal C, Phase 2, at the Orlando International Airport BACKGROUND The South Terminal C, Phase 2, Program provides for a world-class domestic and international airport terminal building, and may include, but is not limited to, all associated elevated roadway, parking garage, pedestrian connector, landside building, airside building, secure Automated People Mover (APM), apron, airfield and checkpoint, Central Energy Plant (CEP) expansion and bypass road improvements and infrastructure required or related thereto, such as sitework, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Project may include expansion of existing facilities and structures in the South Airport APM Complex Program, the Intermodal Terminal Facility (ITF) Program, and the South Terminal C, Phase 1 and Phase 1 Expansion Program, airline relocations, North Terminal modifications associated with airline relocations, and will require interfacing and integration with various other Aviation Authority projects and other ground infrastructure, transportation facilities and improvements. It is essential that the Master Planning Consultant, Schenkel & Shultz, Inc., remain significantly engaged in the South Terminal C, Phase 2, procurement, design and construction phases and continue its involvement in the process. ISSUES A fee has been negotiated with Schenkel & Shultz, Inc. for the total amount of $750,000 for conceptual planning and programming for the South Terminal C, Phase 2, at the Orlando International Airport (MCO). Services will provide conceptual planning and programming for the second phase of the South Terminal C, which addresses the elements necessary to: Conduct planning and design development coordination for the second phase of the South Terminal C. Develop passenger terminal facility requirements and refinement of space program consistent with passenger projection and future facility demands. Coordinate site utilization during development and refinement of future facility phases. CONSENT AGENDA ITEM E

27 Provide program oversight to ensure consistency of the proposed design for the South Terminal C with the current MCO Master Plan and South Terminal C Phase 1 concept approved by the Aviation Authority. Coordinate the design connectivity to the MCO facilities with the South Terminal C and South Airport APM/ITF Complex to provide a cohesive facility. Based on the projected growth for MCO, develop and refine estimated target dates, for commencing expansion of the South Terminal C, Phase 1, utilizing Baseline forecasts. Forecast enplaned passenger growth rates, segmented by domestic and international, and airline operations to develop targets/activity levels. Develop ramp charts that depict actual aircraft parking conditions to identify the carriers anticipated to use the South Terminal C, Phase 2 gates. The Aviation Authority has reviewed the proposal and determined that Schenkel & Shultz, Inc. proposes 20% MWBE for this Addendum. On November 20, 2018, the Construction Committee recommended approval of an Addendum to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Conceptual Planning and Programming for W-S00204, South Terminal C, Phase 2, at the Orlando International Airport, as outlined in the memorandum. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $750,000. Funding is from the Discretionary Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Addendum to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Conceptual Planning and Programming for W-S00204, South Terminal C, Phase 2, at the Orlando International Airport, for a total lump sum fee amount of $750,000, with funding from the Discretionary Fund and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

28 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 9 to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Additional Design Services for Civil Engineering for Project Bid Package (BP) No. S00175, South Terminal C Quick Turn-Around (QTA) Facilities, at the Orlando International Airport BACKGROUND The South Terminal C, Phase 1 and Phase 1 Expansion, Program provides for a worldclass domestic and international airport terminal building, consisting of a new airside terminal with up to 24 airline gates and a landside terminal with both secure and non-secure areas, and may include, but is not limited to all associated improvements and infrastructure required or related thereto, such as sitework, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Program may include the expansion of existing facilities and structures in the South Airport Automated People Mover (APM) Complex Program and the Intermodal Terminal Facility (ITF) Program and will require interfacing and integration with both of these programs and other ground infrastructure, transportation facilities, and improvements. On October 21, 2015, the Aviation Authority Board approved the Architect of Record Agreement for the South Terminal C, Phase 1, Program at the Orlando International Airport with HNTB Corporation. On January 30, 2018, the Construction Committee approved Addendum No. 9 to the Architect of Record Agreement for the South Terminal C, Phase 1, Program at the Orlando International Airport with HNTB Corporation, for the initial Design Services for Quick Turn-Around (QTA) Projects for Project BP No. S00165, Rent-A-Car (RAC) Maintenance/Storage and QTA Facilities, for a total lump sum fee amount of $244, ISSUES A fee has been negotiated with HNTB Corporation for the total amount of $1,561,793 for Additional Design Services for Civil Engineering for BP No. S00175, South Terminal C Quick Turn-Around (QTA) Facilities, at the Orlando International Airport. Services will include additional design for civil engineering of the relocated QTA facilities located to the south of the originally designed footprint. The scope will include the rental car wash, pre-wash, vacuum, fueling, surface fueling tanks, parking and five rental car families building shell space and all associated utility and stormwater work. CONSENT AGENDA ITEM F

29 The Aviation Authority has reviewed the proposal and determined that HNTB Corporation proposes 39.9% MWBE and 5.4% LDB/VBE participation on this addendum. HNTB Corporation remains committed to exceeding 31.5% MWBE and 6% LDB/VBE participation for the overall South Terminal C Program. On November 20, 2018, the Construction Committee recommended approval of an Amendment to Addendum No. 9 to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Additional Design Services for BP No. S00175, South Terminal C Quick Turn-Around (QTA) Facilities, at the Orlando International Airport, as outlined above. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $1,561,793. Funding is from Customer Facility Charges. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 9 to the Architect of Record for South Terminal C, Phase 1 Agreement with HNTB Corporation for Additional Design Services for Civil Engineering for BP No. S00175, South Terminal C Quick Turn-Around (QTA) Facilities, at the Orlando International Airport, for a total amount of $1,561,793, which includes a lump sum fee amount of $1,530,773 and a not-to-exceed reimbursable expense amount of $31,020, with funding from Customer Facility Charges and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

30 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1, Program, with Geotech Consultants International, Inc. dba GCI, Inc. for Construction Management Owner s Authorized Representative (OAR) Support Services through Fiscal Year (FY) 2021, for W-S00111, South Terminal C, Phase 1 Program and Project Management Services, at the Orlando International Airport BACKGROUND On October 21, 2015, the Aviation Authority Board approved a Program and Project Management Services Agreement for the South Terminal C, Phase 1, at the Orlando International Airport, with Geotech Consultants International, Inc. dba GCI, Inc. These Services may include, but are not limited to, any and all services necessary for the management of the various Aviation Authority contracts for the Project, the management of design from planning and conceptual design phase through detailed design, bidding and award of construction contracts; extension of staff services, development of design criteria documents, specifications review and coordination, Building Information Modeling (BIM) development and implementation and management of construction contracts, including design/build and construction management at risk; management of the construction and commissioning of projects including performing as the Owner's Authorized Representative (OAR); development and implementation of project cost controls and documents; providing material testing, quantity surveying, construction inspection, construction safety compliance inspection, and other services required to verify compliance of construction with contract documents; providing cost estimating, cost control, scheduling, progress reporting, and planning services to support both design and construction activities; negotiating contracts for project related professional and construction services required from the Aviation Authority's other consultants and contractors; coordination with the Federal Aviation Administration (FAA), the Transportation Security Administration (TSA), the Florida Department of Transportation (FDOT), and other governmental agencies on projectrelated issues; coordination of the activities of multiple consultants and contractors onsite; and all other related services, which may be required to accomplish the planning, funding, design, bidding and award, construction, commissioning and operation of the Project, which includes both existing and future facilities. ISSUES A fee has been negotiated with Geotech Consultants International, Inc. dba GCI, Inc. for a total amount of $41,633,842 for Construction Management OAR Support Services through FY 2021 for W-S00111, South Terminal C, Phase 1, at the Orlando International Airport. These services will provide assistance to the Aviation Authority staff in the areas of construction project management, project control, contract administration, cost estimating, scheduling, Building Information Modeling (BIM) management, safety, and coordination in support of the program. Services for FY 2020 will not exceed $20,538,500 (i.e., $20,316,812 for not-to-exceed fees and $221,688 for CONSENT AGENDA ITEM G

31 not-to-exceed reimbursable expenses), and services for FY 2021 will not exceed $21,095,342 (i.e., $20,873,654 for not-to-exceed fees and $221,688 for not-to-exceed reimbursable expenses). Upon approval of the final invoice for FY 2020 services, any remaining balance in FY 2020 will be applied automatically to FY An amendment will be necessary to exceed the FY 2020 total amount or to reallocate the values between fees and reimbursable expenses. Services will be provided through September 30, The Aviation Authority has reviewed the proposal and determined that Geotech Consultants International, Inc. dba GCI, Inc. proposes a combined 10.1% MWBE and 13.1% LDB/VBE participation for FY 2020 and FY 2021 on this addendum. On November 20, 2018, the Construction Committee recommended approval of an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1, Program, with Geotech Consultants International, Inc. dba GCI, Inc. for Construction Management OAR Support Services through 2021 for W-S00111, South Terminal C, Phase 1, Program, at the Orlando International Airport, as outlined in the memorandum. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $41,633,842. Funding is from Passenger Facility Charges and General Airport Revenue Bonds, and the Aviation Authority s Line of Credit to the extent reimbursed by future Passenger Facility Charges and General Airport Revenue Bonds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and (1) approve an Addendum to the Program and Project Management Services Agreement for South Terminal C, Phase 1, Program, with Geotech Consultants International, Inc. dba GCI, Inc. for Construction Management OAR Support Services through FY 2021 for W-S00111, South Terminal C, Phase 1, Program, at the Orlando International Airport, for a total amount of $41,633,842, which includes: (a) for FY 2020, a total amount of $20,538,500, which includes a notto-exceed fee amount of $20,316,812 and a not-to-exceed reimbursable expense amount of $221,688; and, (b) for FY 2021, a total amount of $21,095,342, which includes a notto-exceed fee amount of $20,873,654 and a not-to-exceed reimbursable expense amount of $221,688, with funding from Passenger Facility Charges, General Airport Revenue Bonds, and the Aviation Authority s Line of Credit to the reimbursed by future Passenger Facility Charges and General Airport Revenue Bonds; (2) upon approval of the final invoice for FY 2020 services, any remaining balance in FY 2020 will be applied automatically to FY 2021, and an amendment will be necessary to exceed the FY 2020 total amount or to reallocate the values between fees and reimbursable expenses; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

32 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 62 to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Additional Construction Phase Program Oversight and Technical Support Services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport BACKGROUND The South Terminal C, Phase 1, Program provides for a world-class domestic and international airport terminal building, consisting of a new airside terminal with up to 24 airline gates and a landside terminal with both secure and non-secure areas, and may include, but is not limited to, all associated improvements and infrastructure required or related thereto, such as sitework, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Program may include expansion of existing facilities and structures in the South Airport Automated People Mover (APM)/Intermodal Terminal Facility (ITF) Complex Program, and will require interfacing and integration with both of these programs and other ground infrastructure, transportation facilities, and improvements. It is essential that the Master Planning Consultant, Schenkel & Shultz, Inc., remain significantly engaged in the South Terminal C, Phase 1, procurement, design and construction phases and continue its involvement. On October 18, 2017, the Aviation Authority Board approved Addendum No. 62 to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Construction Phase Program Oversight and Technical Support Services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport, for the total amount of $2,113,345. ISSUES A fee has been negotiated with Schenkel & Shultz, Inc. in the total amount of $5,885,763 for additional construction phase program oversight and technical support services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport. Services will include, but are not limited to, conducting continued planning and design development coordination for the first phase of the South Terminal C, Phase 1, Program; planning and design development coordination for future phases of the South Terminal C Program, with a focus on specific Phase 2 elements to include, but not limited to, passenger forecast demand leading up to the scheduled 2020 opening and projected capacity impact, airline growth for the South Terminal C facility for the scheduled carriers and forecasted gate demand, gate expansion options and scenarios, operational expansion demand, concessions and CONSENT AGENDA ITEM H

33 passenger service expansion, and triggers for expansion of Phase 2 affecting airfield operations, gate demand, ticketing, baggage handling, passenger screening, and U.S. Customs and Border Protection (CBP)/Federal Inspection Station (FIS) impacts; further develop passenger terminal facility requirements and continued refinement of space program consistent with passenger projection and future facility demands; coordination of airfield design, site utilization during design development and refinement of future phase development; provide program oversight to ensure consistency of the proposed design for the South Terminal C with the current MCO Master Plan and South Terminal C, Phase 1, Program concept presented and approved by the Aviation Authority Board on May 20, 2015; coordination for design connectivity to the MCO facilities with the North Terminal Complex and South Airport Automated People Mover (APM)/Intermodal Terminal Facility (ITF) Complex, in order to provide a cohesive facility; support program coordination and review services with the Architect of Record and associated subconsultants on the South Terminal C, Phase 1, Program, HNTB Corporation. These services will be performed in conjunction with the Aviation Authority s Owner s Authorized Representative for the South Terminal C, Phase 1, Program/Program Management Team, Geotech Consultants International, Inc. dba GCI, Inc.; and provide LEED TM program oversight and technical support services. Services will be provided through Fiscal Year (FY) The Aviation Authority has reviewed the proposal and determined that Schenkel & Shultz, Inc. proposes to achieve 14.8% MWBE participation on this Amendment/Addendum. On November 13, 2018, the Construction Committee recommended approval of an Amendment to Addendum No. 62 to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Additional Construction Phase Program Oversight and Technical Support Services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport, as outlined above. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $5,885,763. Funding is from Aviation Authority Funds and the Aviation Authority s Line of Credit to be reimbursed by future General Airport Revenue Bonds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 62 to the General Consulting Services Agreement with Schenkel & Shultz, Inc. for Additional Construction Phase Program Oversight and Technical Support Services for W-S00117, South Terminal C, Phase 1, Program, at the Orlando International Airport, for the total amount of $5,885,763, which includes a not-to-exceed fee amount of $5,879,302 and a not-to-exceed reimbursable expense amount of $6,461, with funding from Aviation Authority Funds and the Aviation Authority s Line of Credit to be reimbursed by future General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

34 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 1 to the Construction Management at Risk (CM@R) Entity Services for the South Terminal C, Phase 1 Agreement, with Hensel Phelps Construction for W-S00127, South Terminal C, Phase 1, Pre-Construction Services at the Orlando International Airport BACKGROUND On May 20, 2015, the Aviation Authority Board authorized the design of a 16-gate South Terminal C, Phase 1, at the Orlando International Airport. The South Terminal C, Phase 1, Program provides for a world-class domestic and international airport terminal building, consisting of a new airside terminal with up to 24 airline gates and a landside terminal with both secure and non-secure areas, and may include, but is not limited to: all associated improvements and infrastructure required or related thereto, such as sitework, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, and security improvements, and baggage handling systems. The Program may include expansion of existing facilities and structures in the South Airport Automated People Mover (APM) Complex Program and the Intermodal Terminal Facility (ITF) Program and will require interfacing and integration with both of these programs and other ground infrastructure, transportation facilities, and improvements. On March 19, 2017, the Aviation Authority s Finance Committee approved the award of a Construction Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1 Agreement to Hensel Phelps Construction for the South Terminal C, Phase 1, at the Orlando International Airport. A no-cost base agreement was executed on March 20, Under the CM@R Agreement, the CM@R is entitled to reimbursement and compensation for the following, upon acceptable performance: Direct cost of the work items, such as subcontractor costs and self-performed work, if authorized by the Aviation Authority, Allowances for direct cost of the work items that are specifically included in the CM@R proposal and approved by the Aviation Authority, General condition expenses, such as CM@R management staff, limited to those set forth in the CM@R Agreement, and The CM@R Fee in the amount proposed in the CM@R's competitive Fee and Overhead Price Proposal to compensate the CM@R for all profit, overhead and non-reimbursable general requirements such as cell phones, software, vehicles, office supplies, and personal equipment used by CM@R management staff. For Hensel Phelps Construction, the CM@R Fee is 6.031%. CONSENT AGENDA ITEM I

35 The Agreement also allows each GMP to include two contingency budgets (Owner and to be used only when authorized by the Aviation Authority in accordance with the Agreement and Aviation Authority policies. On March 28, 2017, the Construction Committee approved Addendum No. 1 to the Construction Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1 Agreement, with Hensel Phelps Construction for initial Pre-Construction Services at the Orlando International Airport, for a total amount of $245,544. On April 19, 2017, the Aviation Authority Board approved Amendment No. 1 to Addendum No. 1 to the Construction Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1 Agreement, with Hensel Phelps Construction for additional pre-construction services at the Orlando International Airport for a total amount of $2,833,468. ISSUES The Owner s Authorized Representative (i.e., Geotech Consultants International, Inc. dba GCI, Inc.) and Hensel Phelps Construction have reviewed the current financial status and progress of the Pre-Construction Services Addendum and have determined that, in accordance with the contract documents, it is appropriate at this time to reduce the expenses, including the associated CM@R fee amount. This is the final cost and time reconciliation of the Pre-Construction Services as identified below: W-S00127 Original GMP Budget (A) Current GMP Budget (B) Proposed GMP Amendment (C) Revised GMP (D) = (B)+(C) Construction Management (Lump Sum) $245,544 $ 245,544 $ 0.00 $ 245, Construction Management Staff (Lump Sum) $ 0 $2,539,911 $ 0.00 $2,539, Miscellaneous Expenses (not to exceed) $ 0 $ 117,959 ($58,295.82) $ 59, Subtotal $245,544 $2,903,414 ($58,295.82) $2,845, Insurance $ 0 $ 14,432 ($14,432.00) $ 0.00 CM@R s Fee $ 0 $ 161,166 ($ 4,385.68) $ 156, Total Approved Amount $245,544 $3,079,012 ($77,113.50) $3,001, Hensel Phelps Construction is committed to 25% MWBE and 6% LDB participation for Construction Management Services, and 20% MWBE and 4% LDB participation for Construction Services. The proposed reduction does not have any impact on the small business participation. On December 4, 2018, the Construction Committee recommended approval of an Amendment to Addendum No. 1 of the Construction Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1 Agreement, with Hensel Phelps Construction, as outlined in the memorandum. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is a credit amount of ($77,113.50). Funding is credited to General Airport Revenue Bonds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board accept the recommendation of the Construction Committee and approve an Amendment to Addendum No. 1 to the Construction Management at Risk (CM@R) Entity Services for South Terminal C, Phase 1 Agreement, with Hensel Phelps Construction for W-S00127, Pre-Construction Services at the Orlando International Airport, for the Amendment credit amount of ($77,113.50), which includes a credit amount of ($58,295.82) for miscellaneous expenses, a credit amount of ($14,432) for insurance, and a credit amount of ($4,385.68) for CM@R fee, resulting in a revised final approved amount of $3,001,898.50, with funding credited to General Airport Revenue Bonds; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

36 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve a Job Order Construction Services Addendum to the Continuing Electrical Construction Services Agreement with BergElectric Corporation dba BergElectric Corporation Contractors and Engineers for Project E-00251, A-Side Self-Service Kiosks Installation and Temporary Kiosk Relocation, at the Orlando International Airport BACKGROUND E will install the remaining airline self-service kiosks and associated power and data on the A-Side of the North Terminal at the Orlando International Airport. The scope of services will also include the relocation of temporary kiosks and demolition of power and data to those temporary locations. The construction is scheduled to start in January 2019 and complete in March ISSUES BergElectric Corporation dba BergElectric Corporation Contractors and Engineers has proposed a total direct-negotiated amount of $332, for construction services for E BergElectric Corporation dba BergElectric Corporation Contractors and Engineers s pricing has been reviewed and determined to be reasonable and the scope has been verified. The Aviation Authority has reviewed the proposal from BergElectric Corporation dba BergElectric Corporation Contractors and Engineers and determined that BergElectric Corporation dba BergElectric Corporation Contractors and Engineers proposes 18.9% MWBE participation for this job order construction services addendum. On November 20, 2018, the Construction Committee recommended approval of a Job Order Construction Services Addendum to the Continuing Electrical Construction Services Agreement with BergElectric Corporation dba BergElectric Corporation Contractors and Engineers for E-00251, A-Side Self-Service Kiosks Installation and Temporary Kiosk Relocation, at the Orlando International Airport, as outlined above. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $332, Funding is from Capital Expenditure Fund. CONSENT AGENDA ITEM J

37 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve a Job Order Construction Services Addendum to the Continuing Electrical Construction Services Agreement with BergElectric Corporation dba BergElectric Corporation Contractors and Engineers for E-00251, A-Side Self-Service Kiosks Installation and Temporary Kiosk Relocation, at the Orlando International Airport, for the total direct-negotiated amount of $332,052.16, with funding from Capital Expenditure Fund; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

38 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Amend Purchase Order (PO) No , Purchase of Security Fencing, Installation and Training for Project H-00299, Air Operations Area (AOA) Security Fence Upgrade at Orlando International Airport, with Florida Door Control of Orlando, Inc. BACKGROUND H provides for the replacement of approximately 10,000 LF of existing 6-foot high chain link fencing that is at the end of its useful life and does not meet current height standards with new 8-feet high chain link fencing. The chain link fencing replacement will occur at various locations around the perimeter of the Orlando International Airport. Additionally, this project includes upgrading some of the 6-feet vehicular access gates to 8-foot vehicular access gates. On March 21, 2018, the Aviation Authority Board approved the award of H-00299, Air Operations Area (AOA) Security Fence Upgrade at Orlando International Airport, to Florida Door Control of Orlando, Inc., at the Orlando International Airport, and authorized the Purchasing Office to issue PO No for the total not-to-exceed amount of $500,000. ISSUES Additional fencing and installation labor services are required to continue moving forward with H in the total not-to-exceed amount of $450,000. The Aviation Authority s Purchasing Policy allows for the procurement of goods and services from any supplier having a contract, annual agreement or multi-year agreement with any public entity. The Aviation Authority proposes to amend PO No for H with Florida Door Control of Orlando, Inc. using the approved General Service Administration (GSA) Contract No. GS-07F-0559X. Florida Door Control of Orlando, Inc. has confirmed it will honor the current approved tiered pricing schedule included in PO No The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On November 20, 2018, the Construction Committee recommended to amend PO No , Purchase of Security Fencing, Installation and Training for H-00299, Air Operations Area (AOA) Security Fence Upgrade at Orlando International Airport, with Florida Door Control of Orlando, Inc., as outlined above. ALTERNATIVES None. CONSENT AGENDA ITEM K

39 FISCAL IMPACT The fiscal impact is $450,000. Funding is from previously-approved Capital Expenditure Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and amend Purchase Order (PO) No , Purchase of Security Fencing, Installation and Training for H-00299, Air Operations Area (AOA) Security Fence Upgrade at Orlando International Airport, with Florida Door Control of Orlando, Inc., at the Orlando International Airport, for the total not-to-exceed amount of $450,000, with funding from previously-approved Capital Expenditure Fund and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

40 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve Change Orders to Various Contracts BACKGROUND At its meeting on November 13 and 20, 2018, the Construction Committee recommended approval of the change orders as outlined in Attachment A. ISSUES The Aviation Authority reserves the right to recover premium and other costs from the responsible party, as applicable. ALTERNATIVES None. FISCAL IMPACT The funding source for each change order is outlined in Attachment A. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee to (1) approve Change Order No. BP in the amount of $361,073 and no time extension, with funding as outlined in Attachment A; (2) approve Change Order No. BP in the amount of $317, and no time extension, with funding as outlined in Attachment A; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the change order(s) following satisfactory review by legal counsel. CONSENT AGENDA ITEM L

41 Attachment A (Page 1 of 2) Change Order BP Construction Committee: November 20, 2018 Project: Airside 4 Improvements Program FIS/CBP Renovation and Wing Expansion Contractor: Hensel Phelps Construction Company Amount This Change Order: $ 361, (0.5% of Original Contract Price) Original Contract Amount: $69,692, Previous Change Orders: $21,606, (31.0% of Original Contract Price) Revised Contract Amount: $91,659, Time Extension: Funding Source: None. Capital Expenditure Fund, General Airport Revenue Bonds, and Passenger Facility Charges. Description of Change: This change order is the Negotiated Settlement Agreement and includes a negotiated resolution of all disputed claims and agreed to change order items with Advanced Millwork, Inc., as presented to the Aviation Authority on or before November 20, 2018, along with any claims that existed or may have existed up through that date, whether known or unknown. ADD: $361, By executing this Change Order, Hensel Phelps Construction Company ("HPCC"), does hereby fully and completely discharge and release the Greater Orlando Aviation Authority ("GOAA"), its board members, employees, and representatives, including but not limited to, all design and project management professionals retained by GOAA and their current and former officers, directors, principals, employees, agents, representatives, suppliers, contractors, subcontractors, attorneys-in-fact, attorneys-at-law, insurers, sureties, predecessors, successors, and assigns, individually and collectively, from, and waives any and all debts and accounts, promises, damages, liens, encumbrances, causes of action, suits, bonds, judgments, claims and demands whatsoever, in law or in equity, which HPCC ever had, or now has, or may have up to and through November 20, 2018, on account of labor performed, material furnished, or services rendered, directly or indirectly, for or related to the work scope performed by Advanced Millwork, Inc. for the Contract between GOAA and HPCC, dated June 15, 2016, known as "BP-443, Airside 4 Improvements Program - FIS/CBP Renovation and Wing Expansion (the "Contract ), along with any and all work scope performed or to be performed by Advanced Millwork, Inc. under or arising out of Architect Supplemental Instructions (ASIs), Proposal Requests (PRs) and Requests for Information (RFIs), or any changes or directives by the Owner made or issued on or before November 20, 2018, which HPCC agrees shall be performed at HPCC's sole expense; this also includes, without limitation, any pass-through claims for cost or delay, known or unknown, whether submitted to GOAA or not. HPCC further covenants that all subcontractors, suppliers, material men, and all other persons supplying material, supplies, services, or labor used directly or indirectly in the prosecution of the work provided for or related to Advanced Millwork, Inc. s work scope shall be paid in full, and that HPCC shall defend, indemnify, and hold harmless GOAA from any and all debts and accounts, promises, damages, liens, encumbrances, causes of action, suits, bonds, judgments, claims and demands whatsoever, in law or in equity which any subcontractor, supplier, material men, or any other persons supplying material, supplies, services, or labor used directly or indirectly in the prosecution of Advanced Millwork, Inc.'s work scope had, now has, or may have up to and through November 20, 2018, along with any and all work scope performed or to be performed by Advanced Millwork, Inc. under or arising out of Architect Supplemental Instructions (ASIs), Proposal Requests (PRs) and Requests for Information (RFIs), or any changes or directives by the Owner made or issued on or before November 20, 2018; HPCC shall also indemnify GOAA for, without limitation, any pass-through claims for cost or delay, known or unknown, arising out of the work scope described in this Paragraph, whether submitted to GOAA or not. HPCC represents and warrants, which is a material inducement for GOAA to enter into this settlement Change Order, that neither HPCC nor its subcontractors, suppliers, material men, or any other persons supplying material, supplies, services, or labor directly or indirectly in the prosecution of the work provided in the Contract have or are aware of any other claims or potential claims arising out of or related to Advanced Millwork, Inc.'s work scope, along with any and all work scope performed or to be performed by Advanced Millwork, Inc. under or arising out of Architect Supplemental Instructions (ASIs), Proposal Requests (PRs) and Requests for Information (RFIs), or any changes or directives by the Owner made or issued on or before November 20, The negotiated final settlement set out in

42 Attachment A (Page 2 of 2) this Change Order shall not be construed as a waiver of any of the claim submission or substantiation requirements of the Contract Documents. Reason for Change: Owner Requested Change, Unforeseen/Concealed Conditions, and Design Omissions: During the renovation, changes in configuration and design were required to (a) Accommodate existing conditions; (b) Accommodate owner requested changes; and, (c) Account for incomplete design details or CBP regulatory conflicts. Change Order BP Construction Committee: November 13, 2018 Project: South Cell Lot and Utilities Contractor: Carr & Collier, Inc. Amount This Change Order: $ 317, (8.7% of Original Contract Price) Original Contract Amount: $ 3,647, Previous Change Orders: $ 330, (9.1% of Original Contract Price) Revised Contract Amount: $ 4,296, Time Extension: Funding Source: None. Capital Expenditure Fund and Customer Facility Charges. Description of Change: 1. Multiple pay item quantity revisions to remove a portion of the South Cell Lot Signage Plan from the BP scope of work. DEDUCT: ($27,900.00); 2. Provide all labor and materials to update the signage package in accordance with the Owner s requested requirements on the signage drawings, dated March 8, ADD: $66,474.30; 3. Multiple pay item quantity revisions for additional linear footage of guardrail and associated limerock base material to be installed. ADD: $2,942.00; 4. Provide all labor and materials to add additional infrastructure to support three new wireless access points, in accordance with the instructions of Designer s Supplemental Information (DSI) No. 02. ADD: $27,552.78; 5. Multiple pay item quantity revisions for additional milling and asphalt quantities for South Park Place Blvd. and Vertical Drive in accordance with the instructions of DSI No. 04. ADD: $177,255.58; 6. Embankment Material: (a) Increase Pay Item 9, Embankment by 1,373 CY, from 23,500 CY to 24,873 CY at the contract unit price of $21.00/CY ADD: $28,833.00; and, 7. Sod Overage: (a) Increase Pay Item 34, Performance Turf by 9,670 SY, from 11,000 SY to 20,670 SY at the contract unit price of $4.40/CY. ADD: $42, Reason for Change: 1. and 2. Owner Requested Change: New signage requirements and standards were incorporated into the project signage with the campus wide signage. As a result, a majority of the ground mounting signs were changed to overhead signs and several signs were added to the package. 3. Design Omission: The contractor installed the guardrail to the limits shown on the drawings. The original pay item did not have sufficient quantities to support the amount of guardrail that was shown to be installed. This is a quantity increase. 4. Owner Requested Change: In accordance with DSI No. 02, the contractor is to provide the required infrastructure to three wireless access points to be mounted on the parking lot lighting poles. The original design did not have Wi-Fi within the parking lot. However, it is essential to the purpose of the lot and was added during an IT review of drawings after the project was awarded. 5. Owner Requested Change: In accordance with DSI No. 04, the contractor was directed to provide additional asphalt along South Park Place Blvd. The original BP contract drawing shows the paving operation as split between the H project and the BP project. It was decided to remove some of the scope from H and have the BP project perform the work to provide a more uniform product with limited asphalt joints. 6. Unforeseen/Concealed Conditions: During the course of the project, unsuitable highly organic soils were encountered in parts of the parking area and in the southern portion of the utility corridor near Heintzelman Boulevard. Additional embankment material was required to replace the saturated muck that was removed. 7. Unforeseen/Concealed Conditions: The removal of unsuitable soil and replacement with embankment along the water main and communication duct bank required additional material handling and trucking that disturbed a larger area than anticipated by the contract plans. The original sod limits shown on the design drawings were not sufficient to the amount needed to restore the disturbed areas.

43 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Amendment to Purchasing Contract 16-15, Security Area Monitoring Services (SAMS) with HSS, Inc. for Additional SAMS in support of Project Bid Package (BP) No , Airside 4 Improvements Program FIS/CBP Renovation and Wing Expansion, and BP No , West Security Screening Checkpoint Expansion at the Orlando International Airport BACKGROUND Purchasing Contract provides security area monitoring services which furnishes all labor, supervision, equipment, tools, materials, supplies, uniforms, fuel, vehicles and all other items necessary, but not limited, to access control, vehicle search services and garage patrol services at multiple locations throughout the Orlando International Airport. These services are required to be performed twentyfour hours per day, seven days per week, 365 days per year (or 366 days per leap year). Purchasing Contract includes a Minority and Women Business Enterprise (MWBE) participation goal of 20% and a Local Developing Business (LDB) participation goal of 3%. ISSUES In support of BP No and BP No , SAMS will be required on an as-needed basis at multiple locations at the Orlando International Airport. A fee has been negotiated with HSS, Inc. for a total amount of $280,000 for Additional SAMS through program completion. The contract with HSS, Inc. includes MWBE/LDB participation requirements. The Aviation Authority certifies that the contract is in good standing as it relates to the MWBE/LDB participation. On November 20, 2018, the Construction Committee recommended approval of an Amendment to Purchasing Contract 16-15, Security Area Monitoring Services (SAMS), with HSS, Inc. at the Orlando International Airport, as outlined in the memorandum. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $280,000. Funding is from Capital Expenditure Fund, General Airport Revenue Bonds, Passenger Facility Charges, and Aviation Authority Funds. CONSENT AGENDA ITEM M

44 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Amendment to Purchasing Contract 16-15, Security Area Monitoring Services (SAMS), for Additional SAMS in support of BP No , Airside 4 Improvements Program FIS/CBP Renovation and Wing Expansion, and BP No , West Security Screening Checkpoint Expansion, at the Orlando International Airport, for a total not-to-exceed fee amount of $280,000, which includes a not-to-exceed fee amount of $150,000 for BP No , with funding from General Airport Revenue Bonds, Passenger Facility Charges and Aviation Authority Funds, and a not-to-exceed fee amount of $130,000 for BP No , with funding from General Airport Revenue Bonds and Capital Expenditure Fund; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

45 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 APM Operations and Maintenance (O&M) Services at the Orlando International Airport BACKGROUND On January 16, 2013, the Aviation Authority Board approved the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. This agreement provide for the performance of planning, concept development and feasibility studies for new or modernization/expansion of existing systems; assessment of differing/alternative technologies; cost estimating; preparation of preliminary and final design documents; development of project schedules and budgets; computer modeling and simulation of systems and stations, including platform flows and passenger demand; development of interface criteria and coordination for related facilities; preparation of performance specifications; preparation and/or review of technical documents including design drawings and documents, software documentation, operating and maintenance manuals and test reports; development of procurement methodologies and contract documents, including soliciting and evaluating systems suppliers qualifications, technical and cost proposals, proposals for operations and maintenance; contract negotiation; design oversight and technical review, technical monitoring and test oversight during system construction and implementation; supervision/analysis of system verification and acceptance tests; post-operational assessments of system performance in terms of safety, security, and reliability, maintainability and availability; administration of and compliance with the Florida Department of Transportation (FDOT) System Safety Program Plan (SSPP); assistance with evaluation of operations, maintenance, and life cycle cost issues and development of solutions to resolve these issues; and all other related tasks including the extension or integration of APM and/or passenger rail systems into new and existing facilities and properties, including non-contiguous properties operated by the Aviation Authority. The services may include, but are not limited to, civil, structural, mechanical and electrical engineering design; utilities and infrastructure design; surveying; geotechnical; evaluation and documentation of existing conditions; verification of as-built conditions including field verification of all existing above and underground utilities; cost estimating and scheduling; technical studies; preliminary and final design; permitting; bidding and award; construction administration and resident engineering; and all other related services. CONSENT AGENDA ITEM N

46 ISSUES A fee has been negotiated with Lea & Elliott, Inc. for a total amount of $626,706 for FY 2019 APM Operation and Maintenance Services at the Orlando International Airport (MCO). Services will include, but are not limited to, auditing the operations and maintenance services being performed by Crystal Mover Services, Inc. (CMSI) and Bombardier Transportation (BT), and supporting the Aviation Authority. These O&M services performed by CMSI and BT include, but are not limited to, daily operations and maintenance of the new APMs at Airsides 1 and 3, and South Airport APM Complex, and the existing Airsides 2 and 4 APMs at MCO, which includes all vehicles and systems, facilities and capital asset management, Automatic Train Control System (ATC), and all other subsystems comprising the APM Systems. Services provided by Lea & Elliott, Inc. will also include documentation of findings based on oversight/observations of the work performed by CMSI and BT, make recommendations related to said findings as appropriate, meet with Aviation Authority staff and others as required by the Aviation Authority, provide technical expertise with regards to the APM System Availability requirements, including Service Mode Availability (SMA), Fleet Availability (FA) and Station Availability (SA), and review of invoices for services provided by CMSI and BT. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On November 20, 2018, the Construction Committee recommended approval of an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for FY 2019 APM Operations and Maintenance (O&M) Services at the Orlando International Airport, as outlined above. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $626,706. Funding is from the Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 APM Operations and Maintenance (O&M) Services at the Orlando International Airport, for the total not-to-exceed fee amount of $626,706, with funding from Operations and Maintenance Fund; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

47 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Continuing Sustainability and LEED TM Consulting Services Agreement with Vanasse Hangen Brustlin, Inc. for Additional Fiscal Year (FY) 2019 LEED TM Version 4 Operations and Maintenance (O+M) Certification Services at the Orlando International Airport BACKGROUND On June 24, 2015, the Aviation Authority Board approved the award of a Continuing Sustainability and Leaders in Energy and Environmental Design (LEED TM ) Consulting Services at the Orlando International Airport and the Orlando Executive Airport to Vanasse Hangen Brustlin, Inc. This no-cost base agreement established the negotiated hourly rates. The consulting services include a broad range of services associated with the performance of LEED TM compliance and administration, and sustainability directives and related professional services, including but not limited to, the administration of LEED TM for Existing Buildings (LEED TM EBOM), staff support for sustainability initiatives and Sustainability Management Plan administration including annual reporting and all other related services including coordination with the Aviation Authority, its Consultants, the City of Orlando and all agencies having jurisdiction over the Orlando International Airport. ISSUES A fee has been negotiated with Vanasse Hangen Brustlin, Inc. for a total amount of $554,813 for FY 2019 LEED TM Version 4 Operations and Maintenance (O&M) Certification Services. Services are required for preparation of a LEED TM Version 4 O&M Certification through the U.S. Green Building Council s Campus approach. Orlando International Airport would be the first airport in the world to achieve LEED TM O&M certification using the Campus approach. The Aviation Authority s LEED TM O&M Campus includes the majority of the Aviation Authority s property boundary and buildings, including office areas, warehouse space, fire stations, Landside Terminal and Airside Terminals at the Orlando International Airport. These services will be provided through September 30, The Aviation Authority has reviewed the proposal and determined that Vanasse Hangen Brustlin, Inc. proposes to achieve 51.8% MWBE participation on this Addendum. On December 4, 2018, the Construction Committee recommended approval of an Addendum to the Continuing Sustainability and LEED TM Consulting Services Agreement with Vanasse Hangen Brustlin, Inc. for FY 2019 LEED TM Version 4 Operations and Maintenance (O+M) Certification Services at the Orlando International Airport, as outlined above. ALTERNATIVES None. CONSENT AGENDA ITEM O

48 FISCAL IMPACT The fiscal impact is $554,813. Funding is from Operation and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Addendum to the Continuing Sustainability and LEED TM Consulting Services Agreement with Vanasse Hangen Brustlin, Inc. for FY 2019 LEED TM Version 4 Operations and Maintenance (O+M) Certification Services, for a total amount of $554,813, which includes a not-to-exceed fee amount of $551,800 and a not-to-exceed reimbursable expense amount of $3,013, with funding from Operation and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

49 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee (PSC) to Approve an Addendum to the Information Technology Consulting Services Agreement with Advanced IT Concepts, Inc. for Fiscal Year (FY) 2019 Purchasing Department Staff Augmentation for IT Buyer, at the Orlando International Airport BACKGROUND On June 20, 2018, the Aviation Authority Board approved the award of an Information Technology (IT) Consulting Services Agreement to Advanced IT Concepts, Inc. This nocost base agreement established the negotiated hourly rates. The consulting services include a broad range of services associated with the planning and implementation of IT projects and initiatives that are identified in the Aviation Authority s Capital Improvement Plan (CIP), IT Master Plan (ITMP), the Aviation Authority s annual project planning process, and other IT projects and initiatives requested by the Aviation Authority. The services may include project management; staff augmentation; research of specific technologies; research and concept development; IT business analysis; business case development; infrastructure and applications design, installation, configuration, development and testing; database management and administration; cyber and physical security; development of solicitation documents; functional, performance and interface requirements definition and documentation project planning; applications development, implementation and integration across multiple systems; operations and management of IT; assistance with IT roadmap or strategic plans; and, vendor and product evaluations and recommendations and other IT consulting services. Subsequently, the PSC took action on the following addendum on the above-referenced agreement: ISSUES Addendum No. 1 to the IT Consulting Services Agreement with Advanced IT Concepts, Inc., for FY 2019 Information Systems Staff Augmentation Support for a Project Coordinator, for the total not-to-exceed fee amount of $140,832, with funding from Operations and Maintenance Fund; and Advanced IT Concepts, Inc. propose 92.7% MWBE participation on this addendum [Reference PSC Meeting held September 18, 2018, Agenda Item No. 6]. A fee has been negotiated with Advanced IT Concepts, Inc. for a total amount of $159,192 for FY 2019 Purchasing Department Staff Augmentation for IT Buyer. Services will provide ongoing staff augmentation support to assist with processing all nonproject related IT purchases. Services will include the timely procurement of technology-related materials, supplies, equipment and services, consistent with the Aviation Authority s needs and in accordance with good purchasing principles and Aviation Authority policies and procedures, state statutes and other regulatory agencies, as applicable. Services will also include updating of the Master Technology Renewal List as renewals and new support are approved/purchased, and assisting the CONSENT AGENDA ITEM P

50 Owner s Authorized Representative (OAR) with Furnishings, Fixtures and Equipment (FF&E) purchases in support of Planning, Engineering and Construction projects routinely procured utilizing a Request for Quotation (RFQ) or other approved method. Services will be provided through September 30, The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On December 4, 2018, the Professional Services Committee recommended approval of an Addendum to the IT Consulting Services Agreement with Advanced IT Concepts, Inc. for FY 2019 Purchasing Department Staff Augmentation for IT Buyer, at the Orlando International Airport, as outlined in the memorandum. Per the Aviation Authority s Policy , the Aviation Authority Board must approve all contract addenda and amendments that result in the value of any contract being increased, in the aggregate, by $250,000 or more over the contract value. As this addendum results in an aggregate increase to the Aviation Authority s Agreement with Advanced IT Concepts, Inc. exceeding $250,000, Aviation Authority Board approval is required. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $159,192. Funding is from the Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve an Addendum to the IT Consulting Services Agreement with Advanced IT Concepts, Inc. for FY 2019 Purchasing Department Staff Augmentation for IT Buyer, at the Orlando International Airport, for a total not-to-exceed fee amount of $159,192, with funding from the Operations and Maintenance Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

51 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chairperson, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve Addenda Nos. 19, 20, 21, and 22 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett & Company, LLC for Various Land Development and Land Management Consulting Services BACKGROUND On December 10, 2014, the Aviation Authority Board approved the award of a Land Development and Land Management Consulting Services Agreement to Dykes Everett & Company, LLC for land development and land management consulting services. This no-cost base agreement established the negotiated hourly rates. The services include consulting on the use and development of strategic resources, including best practices for land development and land management for Orlando International Airport (MCO), including, but not limited to, the Poitras, East Airfield, and Mud Lake Properties. On December 20, 2017, Aviation Authority Board approved the following addenda to the Land Development and Land Management Consulting Services Agreement with Dykes Everett & Company, LLC for land management consulting services for the Poitras and East Airfield Properties, and Mud Lake and Other MCO Properties, at the Orlando International Airport (as these Addenda resulted in an aggregate increases to the Aviation Authority s Agreement with Dykes Everett & Company, LLC exceeding $250,000). Addendum No. 11 for a total not-to-exceed fee amount of $75,000 for Fiscal Year (FY) 2018 On-call Land Development Consulting Services for Mud Lake and Other MCO Properties. Addendum No. 12 for a total lump sum and not-to-exceed amount of $239,550 for FY 2018 Land Management Services for Mud Lake and Other MCO Properties. Addendum No. 13 for a total not-to-exceed fee amount of $155,000 for FY 2018 Land Development Consulting Services for Fire Access Development to Mud Lake. Addendum No. 14 for a total not-to-exceed fee amount of $37,500 for FY 2018 Oncall Land Development Consulting Services for Poitras and East Airfield Properties. Addendum No. 15 for a total lump sum and not-to-exceed amount of $256,191 for FY 2018 Land Management Services for Poitras and East Airfield Properties. Addenda Nos. 16, 17 and 18 were for no cost time extensions for Land Development and Land Management Consulting Services with Dykes Everett & Company, LLC, for services through FY CONSENT AGENDA ITEM Q

52 ISSUES Consulting services are needed to continue land management and development for Mud Lake, Poitras, East Airfield and other MCO Properties at the Orlando International Airport. Fees have been negotiated with Dykes Everett & Company, LLC for the following: Addendum No. 19 for FY 2019 Land Management Services for Mud Lake and Other MCO Properties, for the total amount of $208,440, which includes a lump sum fee amount of $123,500, a not-to-exceed fee amount of $76,140, and a not-to-exceed reimbursable expense amount of $8,800, with funding from previously-approved Discretionary Fund. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. Addendum No. 20 for FY 2019 On-Call Land Development Consulting Services for Mud Lake and Other MCO Properties, for the total not-to-exceed fee amount of $90,000, with funding from previously-approved Discretionary Fund. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. Addendum No. 21 for FY 2019 Land Management Consulting Services for the Western Half of Poitras and East Airfield Properties at MCO, for the total amount of $168,970, which includes a lump sum fee amount of $108,400, a not-to-exceed fee amount of $55,620, and a not-to-exceed reimbursable expense amount of $4,950, with funding from previously-approved Discretionary Fund. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. Addendum No. 22 for FY 2019 On-Call Land Development Consulting Services for Poitras and East Airfield Properties a total not-to-exceed fee amount of $65,000, with funding from previously-approved Discretionary Fund. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On November 20, 2018, the Professional Services Committee recommended approval of Addenda Nos. 19, 20, 21 and 22 to the Land Development and Land Management Consulting Services Agreement with Dykes Everett & Company, LLC as outlined above. As these addenda result in an aggregate increase to the Aviation Authority s Agreement with Dykes Everett & Company, LLC exceeding $250,000, Aviation Authority Board approval is required. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $532,410. Funding is from Discretionary Funds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board accept the recommendation of the Professional Services Committee and (1) approve Addendum No. 19 for FY 2019 Land Management Services for Mud Lake and Other MCO Properties, for the total amount of $208,440, which includes a lump sum fee amount of $123,500, a not-to-exceed fee amount of $76,140, and a not-to-exceed reimbursable expense amount of $8,800, with funding from previously-approved Discretionary Fund; (2) approve Addendum No. 20 for FY 2019 On-Call Land Development Consulting Services for Mud Lake and Other MCO Properties, for the total not-to-exceed fee amount of $90,000, with funding from previously-approved Discretionary Fund; (3) approve Addendum No. 21 for FY 2019 Land Management Consulting Services for the Western Half of Poitras and East Airfield Properties at MCO, for the total amount of $168,970, which includes a lump sum fee amount of $108,400, a not-to-exceed fee amount of $55,620, and a not-to-exceed reimbursable expense amount of $4,950, with funding from previously-approved Discretionary Fund; (4) approve Addendum No. 22 for FY 2019 On-Call Land Development Consulting Services for Poitras and East Airfield Properties a total not-to-exceed fee amount of $65,000, with funding from previously-approved Discretionary Fund; and, (5) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

53 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee for Selection of Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services at the Orlando International Airport and Orlando Executive Airport BACKGROUND On August 19, 2018, a request for competitive proposals was publicly advertised for Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services for the Aviation Authority. The proposal was developed to ascertain the experience, reputation, capabilities and strategies that each respondent will provide, if selected, and the cost of those services. The proposed agreement will be to provide on-site and off-site professional consulting services which may include, but not limited to, performing agreed upon procedures to produce a periodic report on contract compliance and accuracy of the processing of construction pay applications and professional services invoices, which include complex allocations of expenditures across multiple fund sources; monitoring or administering federal and state grants according to 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Single Audit Act, including Federal Aviation Administration (FAA) Airport Improvement Program grants, Federal Emergency Management Agency (FEMA) Disaster Assistance, and the State of Florida Department of Transportation (FDOT) Aviation and Strategic Intermodal System (SIS) grants, and related quarterly and year-end reporting requirements; monitoring or administering FAA Passenger Facility Charges (PFC) Program and Order , including quarterly and annual reporting requirements; assessing of internal controls and recommending process improvement; and, performing monthly reconciliations and other complex financial analyses including, but not limited to, inter-fund reconciliations. The agreement period will be for 24 months and will begin on or about January 1, The Aviation Authority will have options to renew the agreement for three additional periods of one year each upon mutual agreement. The agreement between the successful broker and the Aviation Authority will be non-exclusive. ISSUES On September 24, 2018, six firms responded to the Aviation Authority s advertisement for competitive proposals for these services as follows, in alphabetical order: Carr, Riggs & Ingram, LLC Clifton Larson Allen, LLP Covington & Associates CPA, Inc. Plante & Moran, PLLC TriMerge Consulting Group, PA Withum Smith and Brown, PC CONSENT AGENDA ITEM R

54 On October 17, 2018, the Professional Services Committee (PSC) met to consider the proposals. Based on the proposals, staff s evaluation, and past performance with the Aviation Authority, the PSC shortlisted the following five firms for further consideration: Carr, Riggs & Ingram, LLC Clifton Larson Allen, LLP Covington & Associates CPA, Inc. TriMerge Consulting Group, PA Withum Smith and Brown, PC On October 30, 2018, the PSC met to consider the shortlisted firms. Each of the shortlisted firms was interviewed and evaluated by the PSC based on the following criteria: Qualifications, reputation and experience of proposed team leader Experience and reputation of the firm Team organization and key personnel References Methodology and approach Transition plan Licensed professional Insurance Proposed fees The PSC reviewed each firm s proposal and considered each interview. It was the consensus of the PSC that all five firms are qualified, demonstrated a good understanding of the scope of services advertised, and presented comprehensive detailed responses to the questions posed during the interviews. At the conclusion of the interviews and discussion, the PSC voted to recommend to the Aviation Authority Board the ranking below and the award of an Agreement for Professional Services (PS- 575) for Accounting, Grant Management, and Internal Control Compliance Services at the Orlando International Airport and Orlando Executive Airport with the first-ranked and second-ranked firms as follows: First: Second: Covington & Associates CPA, Inc. (COVINGTON): COVINGTON submitted an excellent proposal, which included a detailed approach, a thorough understanding of the services required, and was very responsive during the interview. COVINGTON addressed the key elements of these services, which includes preparation of periodic reports on contract compliance and accuracy of the processing of construction pay applications and professional services invoices, monitoring or administering of federal and state grants, and other complex financial analyses. COVINGTON has a very experienced team with similar work experience. COVINGTON is located in Altamonte Springs, FL, and has been in business for over 21 years. COVINGTON s project manager is a Certified Public Accountant (CPA) and has over 38 years of professional accounting, grant management and internal control compliance experience. COVINGTON s similar project experience includes the Greater Orlando Aviation Authority; FEMA/DHS; Orange County Business Development Division, FL; BBIF, Orlando, FL; and, Guardian Car Nursing and Rehabilitation Center, Orlando. COVINGTON provided the required license, insurance, and financial information, and received positive reference responses. COVINGTON is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Carr, Riggs & Ingram, LLC (CRI): CRI submitted an excellent proposal, which included a detailed approach, a thorough understanding of the services required, and was very responsive during the interview. CRI addressed the key elements of these services, which includes preparation of periodic reports on contract compliance and accuracy of the processing of construction pay applications and professional services invoices, monitoring or administering of federal and state grants, and other complex financial analyses. CRI has a very experienced team with similar work experience. CRI is located in Melbourne, FL, and has been in business for over 25 years. CRI s project manager is a Certified Public Accountant (CPA) and has over 25 years of professional accounting, grant management and internal control compliance experience. CRI s similar project experience includes the City of Melbourne/Melbourne Airport Authority, FL; City of Fort Lauderdale, FL; Orange County Public Schools, FL; Brevard County, FL; Broward County School

55 District, FL; and, City of Tarpon Springs, FL. CRI provided the required license, insurance, and financial information, and received positive reference responses. CRI is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Third: Fourth: Fifth: Withum Smith and Brown, PC (WSB): WSB submitted a very good proposal, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. WSB addressed the key elements of these services, which includes preparation of periodic reports on contract compliance and accuracy of the processing of construction pay applications and professional services invoices, monitoring or administering of federal and state grants, and other complex financial analyses. WSB has an experienced team with similar work experience. WSB is located in Orlando, and has been in business for over 40 years. WSB s project manager is a Certified Public Accountant (CPA) and has over 25 years of professional accounting, grant management and internal control compliance experience. WSB s similar project experience includes the Port Authority of New York and New Jersey, Office of the Inspector General; Metropolitan Transportation Authority, NY; Ankura Consulting, Washington, D.C.; Exiger LLC, NY; CohnReznick Advisory, NJ; and, the Town of Medley, FL. WSB provided the required license, insurance, and financial information, and received positive reference responses. WSB is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Clifton Larson Allen, LLP (CLA): CLA submitted a good proposal, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. CLA addressed the key elements of these services, which includes preparation of periodic reports on contract compliance and accuracy of the processing of construction pay applications and professional services invoices, monitoring or administering of federal and state grants, and other complex financial analyses. CLA has an experienced team with similar work experience. CLA is located in Orlando, and has been in business for over 6 years. CLA s project manager is a Certified Public Accountant (CPA) and has over 15 years of professional accounting, grant management and internal control compliance experience. CLA s similar project experience includes Lee County Port Authority, FL; Hillsborough County Aviation Authority, FL; Hillsborough Transit Authority, FL; Pinellas Suncoast Transit Authority, FL; and, Florida Polytechnic University, Lakeland, FL. CLA provided the required license, insurance, and financial information, and received positive reference responses. CLA is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. TriMerge Consulting Group, PA (TCG): TCG submitted an adequate proposal, which included a detailed approach, an understanding of the services required, and was very responsive during the interview. TCG addressed the key elements of these services, which includes preparation of periodic reports on contract compliance and accuracy of the processing of construction pay applications and professional services invoices, monitoring or administering of federal and state grants, and other complex financial analyses. TCG has an experienced team with similar work experience. TCG is located in Miami, FL, and has been in business for over 15 years. TCG s project manager is a Certified Public Accountant (CPA) and has over 38 years of professional accounting, grant management and internal control compliance experience. TCG s similar project experience includes Miami-Dade Transit, FL; City of Opa-locka, FL; AL Jackson & Company, PA; Florida Department of Transportation; and State of Florida Division of Emergency Management. TCG provided the required license, insurance, and financial information, and received positive reference responses. TCG is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. ALTERNATIVES The Aviation Authority Board may, upon review of the submittals and applicable information, send the matter back to committee for further consideration, make a different selection, establish a different ranking, or reject all submittals.

56 FISCAL IMPACT If awarded to the first-ranked and second-ranked firms, the total fiscal impact for the initial term of the agreements (i.e., 24 months) is a not-to-exceed amount of $500,000, with funding from the Operations and Maintenance Fund. The department intends to submit budget requests for those funds to be spent under the Agreement in the next fiscal years and such requests, when considered with other known or anticipated obligations of the department for such future years, will not exceed expected or reasonable funding approvals. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and (1) approve the ranking of the firms for Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services as follows: First Covington & Associates CPA, Inc.; Second Carr, Riggs & Ingram, LLC; Third Withum Smith and Brown, PC; Fourth - Clifton Larson Allen, LLP; and, Fifth - TriMerge Consulting Group, PA; (2) approve a Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services Agreement with the first-ranked firm, Covington & Associates CPA, Inc., for the initial term of the agreement (i.e., 24 months) for a total not-toexceed amount of $250,000, with funding from Operations and Maintenance Fund; (3) approve a Professional Services (PS-575) for Accounting, Grant Management, and Internal Control Compliance Services Agreement with the second-ranked firm, Carr, Riggs & Ingram, LLC, for the initial term of the agreement (i.e., 24 months) for a total not-to-exceed amount of $250,000, with funding from the Operations and Maintenance Fund; and, (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

57 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Rank Firms Shortlisted for Continuing Architectural Services at the Orlando International Airport (MCO), the Orlando Executive Airport (ORL), and Other Facilities Operated by the Aviation Authority BACKGROUND The current continuing architectural services agreements expire in February On August 19 and 22, 2018, a notice was publicly advertised requesting Letters of Interest for Continuing Architectural Services at the Orlando International Airport (MCO), Orlando Executive Airport (ORL) and Other Facilities Operated by the Aviation Authority. The Services may include the performance of architectural and related professional services, including but not limited to, civil, environmental, structural, architectural, mechanical, electrical, plumbing, fire protection, landscaping and irrigation design services; planning, cost estimating and scheduling services; site analysis, surveying and geotechnical services and all other related services including coordination with the Aviation Authority, its consultants, the City of Orlando, Florida and all agencies having jurisdiction over MCO and ORL, such as the Federal Aviation Administration, the Transportation Security Administration, the Florida Department of Transportation, and the Orlando Utilities Commission. The services may also include studies and preparation of reports involving program and scope definition and validation of projects, budget development, evaluation and documentation of existing conditions; design, bid/procurement and award, design-build criteria packages, permitting, construction administration, master document support, technical support, extension of staff, and review of documents prepared by others, design management support on various Aviation Authority projects and all other architectural and related professional services which may be required where the Aviation Authority elects not to solicit letters of interest by means of public advertisement. The continuing architectural services will be for projects with a construction value up to $2 million. These services may be used where the Aviation Authority elects not to solicit Letters of Interest by means of public advertisement. The terms of these agreements shall be for a period of three years with optional renewal periods of two additional one-year terms, to be exercised at the discretion of the Aviation Authority and accepted by both parties. The Aviation Authority will establish DBE, MWBE, or LDB/VBE participation goals for each negotiated project or scope. The proposers were required to prepare a written action plan that demonstrated the proposers understanding of the DBE, MWBE and LDB/VBE participation programs, and how the proposer would achieve the participation goals for these type of services and submit proposed DBE participation, MWBE participation and LDB/VBE participation schedules showing where proposed participation could be achieved. CONSENT AGENDA ITEM S

58 ISSUES On September 20, 2018, nine firms responded to the Aviation Authority s advertisement for the above-referenced services as follows, in alphabetical order: Alpha MRC, Inc. Baker Barrios Architects, Inc. Bermello Ajamil & Partners, Inc. Borrelli and Partners, Inc. ELEVEN18Architecture LLC KMA Design Group, LLC MLM - Martin Architects, Inc. Rhodes & Brito Architects, Inc. Rick Swisher, Architect, Inc. On October 17, 2018, the Professional Services Committee (PSC) met to consider the Letters of Interest (LOIs). KMA Design Group, LLC (KMA) submitted its request, dated October 17, 2018, to retract its LOI. Based on the LOIs, staff s evaluation, and past performance on Aviation Authority or related projects, the PSC shortlisted the eight firms for further consideration as follows, in alphabetical order: Alpha MRC, Inc. Baker Barrios Architects, Inc. Bermello Ajamil & Partners, Inc. Borrelli and Partners, Inc. ELEVEN18Architecture LLC MLM - Martin Architects, Inc. Rhodes & Brito Architects, Inc. Rick Swisher, Architect, Inc. On October 31, 2018, the PSC met to consider the shortlisted firms. Each firm was provided 5 minutes for an introduction followed by a 20-minute question/answer session with the PSC. Each of the shortlisted firms was interviewed and evaluated by the PSC based on the following, but not exclusive, criteria: Comprehensive approach Qualifications and experience of firm Qualifications and experience of key personnel Insurance and Licenses Financial Statements Commitment to DBE, MWBE, and LDB/VBE participation programs References The PSC reviewed each firm s LOI and considered each interview. At the conclusion of the interviews and discussion, the PSC recommended the ranking. It was the consensus of the PSC that the five top-ranked firms are qualified, demonstrated a good understanding of the scope of services advertised, and presented comprehensive detailed responses to all questions posed during the interviews. The PSC recommended entering into continuing agreements with each of the five top-ranked firms. First: MLM-Martin Architects, Inc. (MLM): MLM submitted an excellent LOI, which included a detailed approach, a thorough understanding of the services required, and was very responsive during the interview. MLM addressed the aesthetics of the airport and promoting the Orlando Experience TM, LEED/sustainability design principles, and its expertise with Revit /3D modeling production of design/construction documents. MLM has a very experienced team with similar work experience. MLM is located in Maitland, FL, and has been in business for over 26 years. MLM s project manager has over 43 years of professional architectural experience. MLM is one of the Aviation Authority s Continuing Architectural Consultants and has performed well during its tenure. In addition to the numerous and successfully completed projects under its Continuing Architectural Services Agreement with the Aviation Authority, MLM s project experience includes BP-443, Airside 4 Improvements Program Federal Inspection Station (FIS)/U.S. Customs and Border Protection (CBP) Renovation and Wing Expansion at MCO; BP-S00100,

59 Airsides 1 and 3, and South Airport APM Complex Program (DBOM) at MCO; and BP-401, Airside 4 Improvements Program Restroom Renovations at MCO. MLM provided the required license, insurance, and financial information, and received positive reference responses. MLM is a MWBE certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB programs. Second: Rhodes & Brito Architects, Inc. (RBA): RBA submitted an excellent LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. RBA addressed the aesthetics of the airport and promoting the Orlando Experience TM, LEED/sustainability design principles, and its expertise with Revit /3D modeling production of design/construction documents. RBA has a very experienced team with similar work experience. RBA is located in Orlando, FL, and has been in business for over 22 years. RBA s project manager has over 38 years of professional architectural experience. RBA is one of the Aviation Authority s Continuing Architectural Consultants and has performed well during its tenure. In addition to the numerous and successfully completed projects under its Continuing Architectural Services Agreement with the Aviation Authority, RBA s project experience includes the Curtain Wall and Roof Replacement West Building Hall D, the West Building Level 3 Halls A & B, and the Destination Lounge at the Orange County Convention Center, Orlando; Multiple East and West Campus Renovations for Valencia State College, Orlando; and the Osceola Campus, Building 2 Level 1 Office Renovations for Valencia State College, Kissimmee. RBA provided the required license, insurance, and financial information, and received positive reference responses. RBA is a MWBE certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Third: Bermello Ajamil & Partners, Inc. (B&A): B&A submitted a very good LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. B&A addressed the aesthetics of the airport, LEED/sustainability design principles, and its expertise with Revit /3D modeling production of design/construction documents. B&A has an experienced team with similar work experience. B&A is located in Orlando, FL, and has been in business for over 41 years. B&A s project manager has over 35 years of professional architectural experience. B&A s project experience includes American Airlines B-C Infill Shell and Apron, B-C Infill Shell Finish-Out, (North Terminal Development), Concourse A, and Concourse C Baggage Handling Facility Programs, Miami International Airport, FL; Satellite Terminal E APM Replacement (Design/Build), Miami-Dade Aviation Department Development; and, Terminal and Concourse Refurbishment, Fort Lauderdale-Hollywood International Airport, FL. B&A provided the required license, insurance, and financial information, and received positive reference responses. B&A stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Fourth: Alpha MRC, Inc. (AMRC): AMRC submitted a very good LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. AMRC addressed LEED/sustainability design principles, and its expertise with Revit /3D modeling production of design/construction documents. AMRC has an experienced team with similar work experience. AMRC is located in Merritt Island, FL, and has been in business for over 25 years. AMRC s project manager has over 35 years of professional architectural experience. AMRC s project experience includes Fire Station Repair, Repair of Interior/Exterior and Fire System Radar Facility, and Construction of Heavy Equipment Maintenance Facility, Ascension Auxiliary Air Field, Ascension Island, FL; Repair/Upgrade of Entry Control Point (ECP), Cape Canaveral Air Force Station, FL; Enclosure and HVAC Warehouse Facility, Antigua Air Base, Antigua; Repair/Replace Elevators in the 45 th Space Wing Headquarters, and Renovation of Hangar 751, Patrick Air Force Base, FL; and, Mission Critical Room/Antenna Tower Pedestal Renovation (Design/Build), Eastern Range Command Destruct Modernization, Jonathan Dickinson Missile Tracking Annex Phase III, Hobe Sound, FL. AMRC provided the required license, insurance, and financial information, and received positive reference responses. AMRC is a WBE certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs.

60 Fifth: Sixth: ELEVEN18 Architecture LLC (ELEVEN18): ELEVEN18 submitted a very good LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. ELEVEN18 addressed the aesthetics of the airport, LEED/sustainability design principles, and its expertise with Revit /3D modeling production of design/construction documents. ELEVEN18 has an experienced team with similar work experience. ELEVEN18 is located in Orlando, FL, and has been in business for over 9 years. ELEVEN18 s project manager has over 13 years of professional architectural experience. ELEVEN18 s project experience includes Roller Coaster Load-Unload Facility Renovation, Orlando; The Plaza Garage Repairs, Orlando; Apopka City Center, FL; Stonehill Plaza, Oviedo, FL; and, Vineland Pointe Shopping Center, Orlando. ELEVEN18 provided the required license, insurance, and financial information, and received positive reference responses. ELEVEN18 is a WBE certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Baker Barrios Architects, Inc. (BBA): BBA submitted a good LOI, which included a complete approach, a good understanding of the services required, and was very responsive during the interview. BBA has an experienced team with similar work experience. BBA is located in Orlando, FL, and has been in business for over 25 years. BBA s project manager has over 36 years of professional architectural experience. BBA s project experience includes the OUC Office, Orlando, FL; Dr. Kiran C. Patel College of Osteopathic Medicine, Nova Southeastern University, Clearwater, FL; The Plaza, Orlando; MCO South Terminal C Architect of Record (AOR) Major Sub Team Member; and MCO South Airport APM/ITF Complex AOR Major Sub Team Member. BBA provided the required license, insurance, and financial information, and received positive reference responses. BBA is a MWBE/LDB certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Seventh: Borrelli & Partners, Inc. (BORRELLI): BORRELLI submitted a good LOI, which included a complete approach, a good understanding of the services required, and was very responsive during the interview. BORRELLI has an experienced team with similar work experience. BORRELLI is located in Orlando, FL, and has been in business for over 32 years. BORRELLI s project manager has over 20 years of professional architectural experience. BORRELLI s project experience includes the East Flagler Control District Office and Hangar, Palm Coast, FL; Brightline Passenger Rail Station Build-Out, MCO; North Terminal Moving Sidewalk Removal at MCO; and Miami International Airport South Terminal Expansion. BORRELLI provided the required license, insurance, and financial information, and received positive reference responses. BORRELLI is a DBE and MWBE/LDB certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Eighth: Rick Swisher, Architect, Inc. (RSA): RSA submitted an adequate LOI, which included an approach, an understanding of the services required, and was very responsive during the interview. RSA is located in Winter Park, FL, and has been in business for over 20 years. RSA s project manager has over 37 years of professional architectural experience. RSA s project experience includes numerous tenant projects at MCO, including the Bahama Breeze Restaurant at Airside 4, Chili s Restaurant in the West Hall, Starbucks at Airside 4, and the Airport Lounge Development (ALD) Executive Lounges at Airsides 1 and 4. RSA provided the insurance, and financial information, and received positive reference responses. RSA is a MWBE certified firm and stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. ALTERNATIVES The Aviation Authority Board may, upon review of the submittals and applicable information, send the matter back to committee for further consideration, make a different selection, establish a different ranking or reject all submittals.

61 FISCAL IMPACT There is no fiscal impact for the base agreement. Future addenda will be based on specific tasks of work as assigned. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and (1) approve the ranking of the firms for Continuing Architectural Services at the Orlando International Airport and the Orlando Executive Airport as follows: First - MLM-Martin Architects, Inc.; Second - Rhodes & Brito Architects, Inc.; Third Bermello Ajamil & Partners, Inc.; Fourth Alpha MRC, Inc.; Fifth ELEVEN18 Architecture LLC; Sixth Baker Barrios Architects, Inc.; Seventh - Borrelli & Partners, Inc.; and, Eighth Rick Swisher, Architect, Inc.; (2) approve a no cost Continuing Architectural Services Agreement with each of the five top-ranked firms; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

62 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Rank Firms Shortlisted for Continuing Roofing Construction Services at the Orlando International Airport, Orlando Executive Airport, and Other Facilities Operated by the Aviation Authority BACKGROUND The current continuing roofing construction services agreements expire in February On August 26 and 29, 2018, a notice was publicly advertised requesting Letters of Interest for Continuing Roofing Construction Services at the Orlando International Airport and Orlando Executive Airport. The continuing roofing construction services will be for projects with a contract amount that does not exceed $2 million, in accordance with Aviation Authority policies. The scope of work to be performed under these Continuing Roofing Construction Contracts includes, but is not limited to, replacement and/or repairs of bituminous, single-ply or metal panel roofing systems, metal decks, non-structural light weight concrete decks, roof deck insulation, flashings, copings, equipment curbs, termination points, expansion joints, roof drains and flashing, and associated roofing accessories, metal flashing or other roofing systems and components and other work normally associated with roofing construction, as well as waterproofing, skylight, and other moisture proofing repairs for structures. The Continuing Contracts to be entered into between the Aviation Authority and the successful Proposers will be nonexclusive, and the Aviation Authority shall have the right to award any portion of the work covered by this advertisement to one or more firms and/or individuals. The terms of these continuing contracts shall be for a period of three years with optional renewal periods of two additional one-year terms, to be exercised at the discretion of the Aviation Authority and accepted by both parties. The Aviation Authority will establish DBE, MWBE, or LDB/VBE participation goals for each negotiated project or scope. The proposers were required to prepare a written action plan that demonstrated the proposers understanding of the DBE, MWBE, and LDB/VBE participation programs, and how the proposer would achieve the participation goals for these types of services and submit proposed DBE participation, MWBE participation, and LDB/VBE participation schedules showing where proposed participation could be achieved. ISSUES On September 26, 2018, five firms responded to the Aviation Authority s advertisement for the above-referenced services as follows, in alphabetical order: Advanced Roofing, Inc. P & A Roofing and Sheet Metal, Inc. CONSENT AGENDA ITEM T

63 Precision Roofing Solutions, Inc. Southland Rowe Roofing T&G Corporation dba Bowhead Roofing On October 30, 2018, the Professional Services Committee (PSC) met to consider the LOIs. Based on the LOIs, staff s evaluation, and past performance on Aviation Authority or related projects, the PSC shortlisted all five firms for further consideration: Advanced Roofing, Inc. P & A Roofing and Sheet Metal, Inc. Precision Roofing Solutions, Inc. Southland Rowe Roofing T&G Corporation dba Bowhead Roofing On November 20, 2018, the PSC met to consider the five shortlisted firms. Each firm was provided 5 minutes for an introduction, followed by a 20-minute question/answer session with the PSC. Each of the shortlisted firms was interviewed and evaluated by the PSC based on the following criteria: Comprehensive approach Qualifications and experience of firm Qualifications and experience of key personnel Insurance and Licenses Bonding Capacity Commitment to DBE, MWBE, and LDB/VBE participation programs References The PSC reviewed each firm s LOI and considered each interview. At the conclusion of the interviews and discussion, the PSC recommended the ranking below. It was the consensus of the PSC that all five ranked firms are qualified, demonstrated a good understanding of the scope of services advertised, and presented comprehensive detailed responses to the questions posed during the interviews. The PSC recommended entering into continuing agreements with each of the five ranked firms. First: Advanced Roofing, Inc. (ARI): ARI submitted an excellent LOI, which included a detailed approach, a thorough understanding of the services required, and was very responsive during the interview. ARI has a very experienced team with similar work experience. ARI is located in Sanford, FL, and has been in business for over 35 years. ARI s project manager has over 17 years of construction management experience. ARI s similar roof replacement/ restoration project experience includes the School District of Palm Beach County, FL; Broward College Roofing Term Contract, FL; Publix Supermarkets Roofing Service Level Agreement, Lakeland, FL; Orange County Government Roofing Term Contract, FL; and, Florida Department of Transportation Roofing Term Contract. ARI is certified to install/repair roofs currently under warranty from Soprema, Firestone, and GAF. ARI provided the required license, insurance, and bonding information, and received positive reference responses. ARI stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Second: P & A Roofing and Sheet Metal, Inc. (P&A): P&A submitted an excellent LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. P&A has a very experienced team with similar work experience. P&A is located in Orlando, FL, and has been in business for over 13 years. P&A s project manager has over 20 years of construction management experience. P&A is one of the Aviation Authority s Continuing Roofing Contractors and has performed well during its tenure. P&A s similar project experience includes multiple roof replacement/restoration projects at the Orlando International Airport and Orlando Executive Airport; Celebration Senior Living, Celebration, FL; Osceola Regional Medical Center, Kissimmee, FL; Fort Lauderdale-Hollywood International Airport Terminal 1 Modernization, FL; Space X, Cape Canaveral, FL. P&A is certified to install/repair roofs currently under warranty from Soprema, Firestone, and GAF. P&A provided the required license, insurance, and bonding information, and received positive reference responses. P&A stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs.

64 Third: Southland Rowe Roofing, Inc. (SRR): SRR submitted an excellent LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. SRR has a very experienced team with similar work experience. SRR is located in Midway, FL, and has been in business for over 14 years. SRR s project manager has over 30 years of construction management experience. SRR s similar roof replacement/ restoration project experience includes Leon County Sheriff s Office, Tallahassee, FL; Fletcher Building, Tallahassee, FL; Florida State University (FSU) Mag Lab, Tallahassee, FL; Osceola County Courthouse Emergency Services (Hurricane Irma), Kissimmee, FL; Osceola County Government Center, Kissimmee, FL. SRR is certified to install/repair roofs currently under warranty from Soprema, Firestone, and GAF. SRR provided the required license, insurance, and bonding information, and received positive reference responses. SRR stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Fourth: Precision Roofing Solutions, Inc. (PRS): PRS submitted a very good LOI, which included a complete approach, a good understanding of the services required, and was very responsive during the interview. PRS has a very experienced team with similar work experience. PRS is located in Tampa, FL, and has been in business for over 9 years. PRS s project manager has over 31 years of construction management experience. PRS s similar roof replacement/restoration project experience includes CBRE, Inc., Global Corporate Services, Daytona Beach, FL; Manatee County Government, Property Management Services, Bradenton, FL; Cushman & Wakefield, Project and Development Services, St. Petersburg, FL; and, Carrollwood Day School, Tampa, FL. PRS is certified to install/ repair roofs currently under warranty from Soprema, Firestone, and GAF. PRS provided the required license, insurance, and bonding information, and received positive reference responses. PRS stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. Fifth: T&G Corporation dba Bowhead Roofing: (T&G): T&G submitted a good LOI, which included a detailed approach, a good understanding of the services required, and was very responsive during the interview. T&G has a very experienced team with similar work experience. T&G is located in Orlando, FL, and has been in business for over 31 years. T&G s project manager has over 16 years of construction management experience. T&G s similar roof replacement/ restoration project experience includes Walt Disney World, FL; Miami Seaquarium, FL; Christ Fellowship, Miami; and, Welbridge Church of Scientology, Orlando. T&G provided the required license, insurance, and bonding information, and received positive reference responses. T&G stated that it is committed to achieving the participation goals of the Aviation Authority s DBE, MWBE, and LDB/VBE programs. ALTERNATIVES The Aviation Authority Board may, upon review of the submittals and applicable information, send the matter back to committee for further consideration, make a different selection, establish a different ranking or reject all submittals. FISCAL IMPACT There is no fiscal impact for the base agreement. Future addenda will be based on specific tasks of work as assigned. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and (1) approve the ranking the firms for Continuing Roofing Construction Services at the Orlando International Airport and Orlando Executive Airport as follows: First Advanced Roofing, Inc.; Second - P & A Roofing and Sheet Metal, Inc.; Third - Southland Rowe Roofing, Inc.; Fourth Precision Roofing Solutions, Inc.; and, Fifth T&G Corporation dba Bowhead Roofing; (2) approve a no cost Continuing Roofing Construction Services Agreement with each of the five ranked firms; and, (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

65 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Development and Implementation Services to Build, Develop, Implement, Train and Test for the Solution for W-00375, Resource Management System (RMS) at the Orlando International Airport BACKGROUND On June 20, 2018, the Aviation Authority Board approved the Professional Services Committee s recommendation to enter into negotiations with Gentrack Limited, Corp., the first-ranked firm for W-00375, Resource Management System (RMS) at the Orlando International. The RMS may operate and manage resources including, but not limited to, gates, checkin counters, baggage claims, check-in kiosks, terminal ramp aircraft parking positions, and baggage makeup devises. ISSUES A fee has been negotiated with Gentrack Limited, Corp. for a total amount of $1,856,326 to provide development and implementation services to build, develop, implement, train, and test for the solution for W-00375, Resource Management System (RMS). The scope of services includes, but are not limited, to development and implementation of Veovo Airport 20/20 solution for W The work will be provided in relation to the Veovo Airport 20/20 modules. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On December 4, 2018, the Professional Services Committee recommended approval of an Addendum to the Base Agreement with Gentrack Limited, Corp. for Development and Implementation Services to Build, Develop, Implement, Train and Test for the Solution for W-00375, Resource Management System (RMS) at the Orlando International Airport. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $1,856,326. Funding is from Capital Expenditure Fund. CONSENT AGENDA ITEM U -

66 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Development and Implementation Services to Build, Develop, Implement, Train and Test the Solution for W-00375, Resource Management System (RMS) at the Orlando International Airport, for a total lump sum fee amount of $1,856,326, with funding from Capital Expenditure Fund; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

67 MEMORANDUM GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Software Licensing and Support Services during the Implementation Phase and Year One License and Support Fees for W-00375, Resource Management System (RMS) at the Orlando International Airport BACKGROUND On June 20, 2018, the Aviation Authority Board approved the Professional Services Committee s recommendation to enter into negotiations with Gentrack Limited, Corp., the first-ranked firm for W-00375, Resource Management System (RMS) at the Orlando International. The RMS may operate and manage resources including, but not limited to, gates, checkin counters, baggage claims, check-in kiosks, terminal ramp aircraft parking positions, and baggage makeup devices. ISSUES A fee has been negotiated with Gentrack Limited, Corp. for a total amount of $1,109,879 to provide software licensing and support services during the implementation phase and Year One license and support fees for W-00375, Resource Management System (RMS). The scope of service includes, but is not limited, to licensing and support services through the GO LIVE date of October 2019 and Year One of W Support services will include remote diagnosis and corrections, as needed; access to 24/7 action line service; online web-based services request system for logging, tracking and reporting of all services; monthly service reports and review meetings held via web-conferencing; end-user services desk support for how to, procedural, process and technical support; details of any available improvements and updates to Supported Software and technical bulletins related to Supported Software; and end-user training of Supported Software. The software licensing and support services during the implementation phase, which includes the module initial software (activation) license and the integration initial software (activation) license costs, totals $593,745, and will be funding from Capital Expenditure Funds. The Year One annual license and support services totals $516,134, and will be funded from Operations and Maintenance Fund. The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On December 4, 2018, the Professional Services Committee recommended approval of an Addendum to the Base Agreement with Gentrack Limited, Corp. for Software Licensing and Support Services during the Implementation Phase and Year One License and Support Fees for W-00375, Resource Management System (RMS) at the Orlando International Airport, as outlined above. CONSENT AGENDA ITEM V -

68 ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $1,109,879. Funding is from Capital Expenditure Fund, and Operations and Maintenance Fund (subject to adoption of the Fiscal Year (FY) 2020 Aviation Authority Budget by the Aviation Authority Board). RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve an Addendum to the Base Agreement with Gentrack Limited, Corp. for Software Licensing and Support Services during the Implementation Phase and Year One License and Support Fees for W , Resource Management System (RMS) at the Orlando International Airport, for a total lump sum amount of $1,109,879, which includes $593,745 for the module initial software (activation) license and the integration initial software (activation) license costs, with funding from Capital Expenditure Fund, and $516,134 for the Year One annual license and support services, which will be funded from Fiscal Year 2020 funding from Operations and Maintenance Fund subject to the adoption of the Fiscal Year 2020 Budget; and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

69 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Professional Services Committee to Approve the Purchase of Technology for W for Server Hardware and Virtualization Software, Resource Management System (RMS) at the Orlando International Airport from High Performance Technologies BACKGROUND Orlando International Airport currently handles an average of 850 passenger aircraft operations daily from over 40 airlines. The Aviation Authority controls and schedules the usage of both shared and preferential resources, including, but not limited to, gates, terminal ramp aircraft parking, check-in counters, baggage makeup and baggage claims throughout the North Terminal Complex. Airlines utilize the same resources in a 24-hour period in complex combinations and in real-time. Construction of the South Terminal C, Phase 1, is currently underway and will add up to an additional 24 aircraft gates. Future capacity is under consideration, and it is anticipated that the RMS may operate and manage these resources. At any given time, Orlando International Airport could become an entirely shared facility. All phases of terminal expansion could provide additional capacity for shared and preferential resources. ISSUES On December 3, 2018, the Aviation Authority received quotations in response to the Request for Quotes (RFQ) No for the purchase of hardware and related software (e.g., servers, virtualization software, etc.), and technical support during and post-implementation phases of W-00375, as follows: High Performance Technologies $274,316 Insight Public Sector, Inc. $282,742 The purchase will be in accordance with the State of Florida NASPO VP PC Contract No WSCA-15-ACS. The Aviation Authority s policy (Section , Non- Competitive Procurements) permits the procurement of goods and/or services from a Supplier having a requirements contract, annual agreement, or multi-year contract with any public entity (e.g., federal, state, county, city, authority, school board, Buying Cooperative, etc.) for Goods, Services, or Professional Services described in such contract and at prices or discounts no less favorable than any set forth in such Contracts. The apparent low responsive bidder, High Performance Technologies, has confirmed its quote was prepared in accordance with all bid documents and addenda and that it will be able to complete the procurement for the amount quoted and within the Aviation Authority s schedule. CONSENT AGENDA ITEM W -

70 The Aviation Authority has not established MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. On December 4, 2018, the Professional Services Committee recommended approval of the purchase of technology for W-00375, Resource Management System (RMS) at the Orlando International Airport from High Performance Technologies, as outlined in the memorandum. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $274,316. Funding is from Capital Expenditure Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Professional Services Committee and approve the purchase of technology for W-00375, Resource Management System (RMS) at the Orlando International Airport from High Performance Technologies, for a total not-to-exceed amount of $274,316, with funding from Capital Expenditure Fund and authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary contract documents following satisfactory review by legal counsel.

71 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Airport Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathy Bond, Sr. Director, Human Resources & Risk Management DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve New Operational Procedure, Section , Americans With Disabilities Act ( mplo ment) BACKGROUND The Americans with Disabilities Act and the ADA Amendments Act (ADA) are federal laws that prohibit employers with 15 or more employees from discriminating against applicants and employees with disabilities. The ADA also requires employers to provide reasonable accommodations to applicants and employees who are qualified for a job, with or without reasonable accommodations, so that they may perform the essential job functions of the position. ISSUES The Greater Orlando Aviation Authority (Aviation Authority) complies with all applicable laws concerning the employment of individuals with disabilities and acts in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). The Aviation Authority does not discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. This policy has been created to affirm the Aviation Authority s compliance with the ADA and to document its practice for processing reasonable accommodation requests. A copy of the new proposed policy is attached. ALTERNATIVES None. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Authority Board approve the new Operational Policy and Procedure Section , Americans With Disabilities Act ( mplo ment). CONSENT AGENDA ITEM X -

72 Operational Procedure: Section Americans With Disabilities Act (Employment) Human Resources OBJECTIVE GENERAL The objective of this policy is to comply with all applicable laws concerning the employment of individuals with disabilities in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). The Americans with Disabilities Act and the ADA Amendments Act (ADA) are federal laws that prohibit employers with 15 or more employees from discriminating against applicants and employees with disabilities. The ADA also requires employers to provide reasonable accommodations to applicants and employees who are qualified for a job, with or without reasonable accommodations, so that they may perform the essential job functions of the position. The Greater Orlando Aviation Authority (Aviation Authority) complies with all applicable laws concerning the employment of individuals with disabilities and acts in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). The Aviation Authority does not discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. When a job applicant with a disability requests accommodation that can be reasonably provided without creating an undue hardship or causing a workplace safety risk, he or she will be given the same consideration for employment as any other applicant. Implementation of Policy To request an ADA accommodation an employee will need to complete the ADA: Request for Reasonable Accommodation For Employees Form and will be required to participate in an interactive process with a representative of the Aviation Authority s Human Resources department to discuss the nature of the employee s disability/impairment and their requested/proposed reasonable accommodation. In addition, a GOAA employee may need to have their healthcare provider complete an ADA Accommodation Healthcare Provider Questionnaire Form in order to provide medical documentation to support their need for an accommodation or to request or to continue a leave of absence. The Questionnaire should be completed with as much specificity as possible, as it relates to an employee s disability/impairment and request for reasonable accommodation. These forms are available by contacting the Aviation Authority s Human Resources department. GREATER ORLANDO AVIATION AUTHORITY XXXXX, 2018 POLICY AND PROCEDURE MANUAL Page 1 of 2

73 Section Human Resources Operational Procedure Americans With Disabilities Act (Employment) The Aviation Authority will endeavor to reasonably accommodate qualified individuals (applicants and employees) with disabilities so that they can perform the essential functions of a job, unless the requested accommodation results in the following: A direct threat to the safety or well-being of the individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation; or An undue hardship to the Aviation Authority. Individuals who are currently using illegal drugs are excluded from coverage under the Aviation Authority s ADA policy. The Aviation Authority s Human Resources department is responsible for implementing this policy, including the resolution of reasonable accommodation, safety, direct threat and undue hardship issues. Questions or requests for accommodation should be directed to the Human Resources department. FORMS Available in the Human Resources Department. APPROVAL AND UPDATE HISTORY Last Approval Supersedes N/A XXXXX, 2018 Page 2 of 2 GREATER ORLANDO AVIATION AUTHORITY POLICY AND PROCEDURE MANUAL

74 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chief Operating Officer DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve the Seventh Amendment to the Rail Line Easement Agreement (Seventh Amendment), the Fifth Amendment to the Escrow Extension Agreement and the Access Roadway License Agreement by and between the Greater Orlando Aviation Authority, Brightline Trains LLC f/k/a All Aboard Florida- Operations, LLC (Rail Company) and the City of Orlando BACKGROUND The Aviation Authority and Rail Company entered into that certain Rail Line Easement Agreement (the Easement Agreement ) and Vehicle Maintenance Facility Ground Lease (VMF Lease) both with an effective date of January 22, 2014, as amended from time to time (collectively the Rail Agreements ), which governs the parties rights and obligations related to the development of an inter-city rail project, including a vehicle maintenance facility, at the Orlando International Airport. The parties have also entered into that certain Escrow Extension Agreement, as amended (Escrow Extension Agreement) which sets forth the terms, conditions and obligations of the parties pursuant to Rail Company s extension of the escrow term. The Easement Agreement obligates AAF to construct a rail corridor through the Orlando International Airport (MCO) to accommodate its rail project and future light rail. The VMF Lease obligates Rail Company to construct a vehicle maintenance facility to service the inter-city rail operation on MCO. The current deadline for break of escrow of the Rail Agreements is December 31, ISSUES Seventh Amendment and Fifth Amendment to Escrow Extension The Rail Company continues to diligently proceed with finalizing the funding structure for the segment of the project extending to MCO. Rail Company recently completed its bid process for the construction work to occur on Aviation Authority property. Rail Company desires to extend the date for satisfaction of all Escrow Conditions from December 31, 2018 to June 30, In return for this extension, Aviation Authority staff recommends that the Aviation Authority require Rail Company to fund an additional $820,156 for a total of $3,770,156 paid in four annual installments to fund the Aviation Authority s oversight of the Rail Company construction on site and to pay monthly oversight costs during the continued escrow period of $57,000 per month. The Seventh Amendment also includes an updated Rail Line Easement Property description which is based on the final set of construction plans for the work and incorporates minor changes throughout the Rail Line Corridor. CONSENT AGENDA ITEM Y -

75 Access Roadway License Agreement The Access Roadway License Agreement provides a non-exclusive license to Rail Company to design, engineer, permit, construct, operate and maintain an access roadway within the future Heintzelman Boulevard corridor to provide access from the Vehicle Maintenance Facility to Boggy Creek Road. The access roadway includes the necessary intersection improvements at Boggy Creek Road and Wetherbee Road. The license provides a conceptual design that was approved by the Aviation Authority, with the final design subject to Aviation Authority approval. The access road requires a vehicular and pedestrian crossing of the Orlando Utilities Commission (OUC) rail road tracks. Rail Company is responsible for negotiating, at its sole cost and expense, a license agreement with OUC for the permanent crossing of the OUC rail road for its access road and all costs associated with the rail crossing. The Access Roadway License terminates upon the completion of the future Heintzelman Boulevard extension which will provide access to the Vehicle Maintenance Facility from both Boggy Creek Road and Jeff Fuqua Boulevard. ALTERNATIVES None. FISCAL IMPACT There is no fiscal impact resulting from this item as the work completed under the agreements is being completed at the sole cost and expense of AAF and the oversight costs are designed to reimburse the Aviation Authority for the actual cost of oversight. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board: (1) approve the Seventh Amendment to the Rail Line Easement Agreement, the Fifth Amendment to the Escrow Extension Agreement and the Access Roadway License Agreement by and between the Greater Orlando Aviation Authority, All Aboard Florida-Operations, LLC and the City of Orlando; (2) seek approval from the City of Orlando; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Seventh Amendment to Rail Line Easement, the Fifth Amendment to the Escrow Extension Agreement and the Access Roadway License Agreement, subject to satisfactory review by legal counsel.

76 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chief Operating Officer DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve the Encroachment Agreement by and between the Aviation Authority, the City of Orlando, and Florida Gas Transmission Company, LLC BACKGROUND Florida Gas Transmission Company, LLC (FGT) is the holder of an easement granted in 1967 prior to establishment of the airport. The easement bisects the Orlando International Airport Property from east to west. FGT operates a high pressure natural gas main within said easement. ISSUES The development of the South Terminal Complex requires, a new primary power duct bank and must come from the south. Any route from the south requires a crossing of the FGT easement. FGT has a standard Encroachment Agreement which is designed to provide the rules and regulations and necessary coordination to accomplish work within the easement and in the vicinity of the high pressure gas line. FGT did accept amendments to the agreement to accommodate the Aviation Authority. FGT has reviewed and approved the Aviation Authority plans for its work within the FGT easement. In the event that FGT needs to relocate the Aviation Authority improvements within the easement, it will do so at the Aviation Authority s expense. The Encroachment Agreement contains an indemnity provision wherein the Aviation Authority will indemnify FGT from damages, costs and expenses resulting from installation, construction, use, maintenance or repair of the Aviation Authority improvements within the easement area. This indemnity includes environmental issues caused by a release resulting from the Aviation Authority activities inside the easement. FGT is required to test the high pressure gas line pursuant to federal guidelines. The Aviation Authority has previously granted a construction license to provide for some additional work space adjacent to its easement. The Encroachment Agreement provides for these necessary licenses being granted by the Aviation Authority in the future, subject to agreement as to environmental insurance, best practices and other terms required by the Aviation Authority. CONSENT AGENDA ITEM Z -

77 ALTERNATIVES None. FISCAL IMPACT Approval of this Encroachment Agreement has no immediate fiscal impact. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board (1) approve the Encroachment Agreement with Florida Gas Transmission Company, LLC; (2) request Orlando City Council approval of the Encroachment Agreement; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Encroachment Agreement, subject to satisfactory review by legal counsel.

78 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chief Operating Officer DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve the Non-Federal Limited Design and Implementation Reimbursable Agreement by and between the Department of Transportation, Federal Aviation Administration and the Greater Orlando Aviation Authority (FAA Reimbursable Agreement) and that certain Design and Construction Reimbursable Agreement by and between Brightline Trains LLC and the Greater Orlando Aviation Authority (Brightline Reimbursable Agreement) BACKGROUND The Federal Aviation Administration (FAA) has installed and is operating an Approach Lighting System with Sequence Flashing (ALSF-2) at Runway 17L as an integral part of the instrument landing system. ISSUES The Brightline alignment of the rail corridor north of Runway 17L requires modification to the FAA ALSF-2. The FAA Reimbursable Agreement provides the funding for the FAA oversight of the design and construction of the modification to the ALSF-2 system. Staff recommends that the Aviation Authority undertake the construction of the ALSF-2 modifications due to its importance to the airfield operations and the Aviation Authority s relationship with the FAA. The estimated cost for the FAA oversight is $84, The Brightline Reimbursable Agreement obligates Brightline to fund the design, construction and the FAA oversight of the ALSF-2 modification. Brightline is funding the design directly with a civil engineering firm. The cost estimate for the construction of the ALSF-2 is $703, Brightline is obligated to wire the FAA oversight funds within five (5) days of execution of the Brightline FAA Reimbursable Agreement and is obligated to wire the construction costs prior to the Aviation Authority approving a bid for the ALSF-2 work. Portions of the ALSF-2 exist within the 528 right-of-way controlled by CFX and the Aviation Authority s obligation to construct is subject to either the Aviation Authority or the FAA obtaining approval from CFX. ALTERNATIVES None. CONSENT AGENDA ITEM AA -

79 FISCAL IMPACT There is no fiscal impact resulting from this item as the design, oversight and construction work completed under the agreements is being funded in full at the sole cost and expense of Brightline. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board (1) approve the Non-Federal Limited Design and Implementation Reimbursable Agreement by and between the Department of Transportation, Federal Aviation Administration, and the Greater Orlando Aviation Authority; (2) approve the Design and Construction Reimbursable Agreement by and between Brightline Trains LLC and the Greater Orlando Aviation Authority; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all documents related to the Non-Federal Limited Design and Implementation Reimbursable Agreement and the Design and Construction Reimbursable Agreement, both subject to satisfactory review by legal counsel.

80 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Senior Director, Commercial Properties and Concessions DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve the Termination of Lease Agreement with Southwest Airlines Co. and Approve Amendment to Lease Agreement with Southwest Airlines Co. at Orlando International Airport BACKGROUND The Aviation Authority and Southwest, as successor in interest to AirTran Airways, Inc., are parties to a Lease Agreement (Operations Center) at Orlando International Airport dated April 1, 2008, as amended, and a Lease Agreement (Headquarters Building) at Orlando International Airport dated April 1, 2008, as amended. Funding for original construction of the Operations Center (SOC Facility) included $3,000,000 from the State of Florida, Office of Tourism, Trade and Economic Development and $590,000 from the Aviation Authority s Discretionary Fund. Southwest has subsequently satisfied all financial obligations related to the original construction of the SOC Facility and there are no existing outstanding encumbrances on the SOC Facility. ISSUES Spirit Airlines, Inc. (Spirit) has requested to lease the SOC Facility for use as an Emergency Operations Center. Spirit has also requested to lease additional vehicle parking to support its use of the SOC Facility. In response, Southwest has agreed to the termination of the Lease Agreement (Operations Center) at Orlando International, dated April 1, 2008, as amended, (SOC Lease Agreement) to transfer possession of the SOC Facility to the Aviation Authority. In addition, Southwest has agreed to release approximately 27,688 square feet of vehicle parking north of the SOC Facility (Additional Vehicle Parking) under the Headquarters Building Lease. As a result of this request, Staff has negotiated a proposed amendment to the Headquarters Lease Agreement to transfer possession of the Additional Vehicle Parking from Southwest to the Aviation Authority for lease directly to Spirit (Proposed Amendment). The Proposed Amendment will reduce the Headquarters Building s vehicle parking from 78,206 square feet to approximately 50,518 square feet. No other changes to the Headquarters Agreement are requested or proposed. ALTERNATIVES None. CONSENT AGENDA ITEM BB -

81 FISCAL IMPACT The annual reduction in rent attributable to termination of the SOC Lease Agreement and Proposed Amendment to the Headquarters Lease Agreement is $229, and $24,947.10, respectively, which rent is projected to be surpassed when the SOC Facility and Additional Vehicle Parking is leased to Spirit. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) approve the Termination of the Lease Agreement (Operations Center) at Orlando International Airport, with Southwest Airlines, Co.; (2) approve an amendment to the Lease Agreement (Headquarters Building) at Orlando International Airport, to reduce the vehicle parking by approximately 27,688 square feet; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate documents following satisfactory review by legal counsel.

82 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Senior Director, Commercial Properties and Concessions DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve Lease Agreement with Spirit Airlines, Inc. for the Security Operations Center at Orlando International Airport BACKGROUND Southwest Airlines Co. (Southwest) acquired AirTran Airways, Inc. on May 2, 2011, and assumed possession of the AirTran Security Operations Center (SOC Facility) under that a lease agreement between the Aviation Authority and Airtran Airways, Inc., dated April 1, 2008, (SOC Lease Agreement). Subsequently, Southwest has requested the early termination of the SOC Lease Agreement and the transfer of all improvements to the Aviation Authority, along with the release to the Aviation Authority of approximately 27,688 square feet of vehicle parking located north of the SOC Facility (Additional Vehicle Parking) from the Agreement between the Aviation Authority and Airtran Airways, Inc., dated April 1, ISSUES The SOC Facility and the Additional Vehicle Parking released by Southwest has been requested to be leased by Spirit Airlines, Inc. (Spirit) for use as an Emergency Operations Center. Sprit has proposed to spend $1,500,000 in improvements to include restoration of the Additional Vehicle Parking. In return, Spirit has requested a new ten year lease with the Aviation Authority for the SOC Facility and Additional Vehicle Parking (New Lease Agreement). Under the terms of the New Lease Agreement, Spirit has agreed to pay the appraised fair market rental value of the land and all improvements, which rent will be adjusted by appraisal of the fair market rental value on the fifth anniversary of the New Lease Agreement. Spirit anticipates to initially employ approximately 75 employees. ALTERNATIVES None. FISCAL IMPACT The income attributable to the proposed New Lease Agreement is $272, per year. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) approve a ten year Lease Agreement with Spirit Airlines, Inc. for the former AirTran Airways, Inc. Security Operations Facility and Additional Vehicle Parking at Orlando International Airport, at the appraised fair market rental value of the land and all improvements and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate lease agreement following satisfactory review by legal counsel. CONSENT AGENDA ITEM CC -

83 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Senior Director, Commercial Properties and Concessions DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve a Lease Agreement at Colonial Promenade Shopping Center with Isabella Home Design, LLC, d/b/a Italian Modern Furniture at Orlando Executive Airport BACKGROUND In 1984, the Aviation Authority entered into a land lease for approximately 16.5 acres at Orlando Executive Airport for construction and operation of a retail shopping center (Center). Through successive lease assignments and transfers in lieu of foreclosure, WCPRT Colonial Promenade, LLC (WCPRT), became the lessee. Over time, the property improvements deteriorated due to deferred maintenance by WCPRT. In 2016, the Aviation Authority filed an action for eviction of WCPRT for failure to maintain the property and possession of the premises was turned over to the Aviation Authority on July 1, 2017, to carry out short term maintenance and explore alternatives for redevelopment. The Aviation Authority is currently performing portions of the deferred maintenance and is evaluating redevelopment alternatives for the Center. In the interim, a property manager has been retained by the Aviation Authority on an annual basis to assist with on-site management. ISSUES On May 16, 2018, the Aviation Authority approved an Amendment to extend the leases of several of the tenants at the Center for a one year term to continue generating revenue to operate the Orlando Executive Airport and perform maintenance to the Center. Consistent with this approach, staff has continued to entertain proposals from parties interested in leasing space at the Center. In that regard, a lease has been negotiated with Isabella Home Design, LLC, d/b/a Italian Modern Furniture (Italian Modern Furniture), to occupy 5,450 square feet at the Center for a 13-month term (Proposed Lease). Under the terms of the Proposed Lease, Italian Modern Furniture will pay rent in the amount of $10.33 per square foot for twelve months of the term with the first month rent without charge to allow Italian Modern Furniture time to refurbish the premise. Occupancy is proposed to commence on or about December 15, 2018, followed by rent commencement one month later. Due to Italian Modern Furniture s investment in tenant improvements, the Aviation Authority s right to relocate the tenant and terminate the lease agreement has been waived. CONSENT AGENDA ITEM DD -

84 ALTERNATIVES The Aviation Authority may reject the proposed lease. FISCAL IMPACT The rent amount paid to the Aviation Authority for the thirteen month lease is $56, RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) approve a 13-month lease at the Colonial Promenade Center with Isabella Home Design, LLC, d/b/a Italian Modern Furniture and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following to satisfactory review by legal counsel.

85 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Senior Director, Commercial Properties and Concessions DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve Amendment No. 1 to the Airside 4 Wine Bar Concession Agreement at Orlando International Airport with Wine Bar at MCO, LLC, d/b/a Vino Volo BACKGROUND On August 7, 2018, the Aviation Authority and Wine Bar at MCO, LLC, d/b/a Vino Volo, (Vino Volo) entered into an Airside 4 Wine Bar Concession Agreement for a seven year term for the development and operation of a wine bar concession in the North Terminal Complex (Wine Bar Concession) at Orlando International Airport (Concession Agreement). The Commencement Date of the Concession Agreement was September 1, ISSUES During the permitting process for development of the Wine Bar Concession, Vino Volo was required to modify its design to retain and accommodate an existing fire cabinet located within the Premises, originally intended to be relocated. The extended design process resulted in Vino Volo s inability to meet the Concession Agreement s Commencement Date. Vino Volo now anticipates to complete its design and construction of the Wine Bar Concession on or before April 1, The Aviation Authority and Vino Volo desire to change the Concession Agremeent s Commencement Date to the earlier of the date Vino Volo completes construction of the Premises or April 1, ALTERNATIVES None. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) approve Amendment No. 1 to the Airside 4 Wine Bar Concession Agreement at Orlando International Airport with Wine Bar at MCO, LLC, d/b/a Vino Volo, to extend the Commencement Date of the Agreement from September 1, 2018 to the earlier of the date Vino Volo completes construction of the Premises or April 1, 2019 and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate amendment following satisfactory review by legal counsel. CONSENT AGENDA ITEM EE -

86 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Senior Director, Commercial Properties and Concessions DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve Direct Negotiation of Luggage Cart Concession Agreement with Smarte Carte, Inc. at Orlando International Airport BACKGROUND Smarte Carte, Inc. (Smarte Carte) is the current luggage cart operator under a Luggage Cart Concession Agreement in the North Terminal Complex, which is scheduled to expire on March 30, ISSUES In order to ensure the most effective luggage cart operation, Aviation Authority Staff determined that it is necessary to have the same company operate the luggage cart concession in both the North Terminal Complex and the South Terminal Complex, upon its opening. Given the Aviation Authority s current volume of approximately 47 million annual passengers (MAP) and the anticipated impact of the South Terminal Complex, Aviation Authority Staff determined that the minimum experience requirement should include operations at an airport that experiences volumes of at least 35 MAP. In anticipation of the upcoming expiration of the luggage cart agreement, Aviation Authority Staff conducted surveys of other large U.S. airports to determine the level of competition available at large airports for luggage cart operators. The response Staff received showed that Smarte Carte is the only luggage cart operator at large U.S. airports. Pursuant to the Aviation Authority s Concession Policy, direct negotiations are permissible where services offered are available only from a single supplier or where only one concessionaire meets the eligibility requirements with respect to the services desired. Since Smarte Carte is the only company that meets the minimum experience requirement and offers the volume of services the Aviation Authority needs, it is respectfully requested that the Aviation Authority Board authorize Staff to directly negotiate a luggage cart concession agreement with Smarte Carte to include both the North and South Terminal Complexes for a term not-to-exceed seven years. ALTERNATIVES None. FISCAL IMPACT The FY luggage cart concession revenue was $575,000. CONSENT AGENDA ITEM FF -

87 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) authorize Staff to directly negotiate a new luggage cart concession agreement with Smarte Carte, Inc.; and (2)authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

88 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Issue a Purchase Order for the Purchase of Seven 2019 Ford Econoline E-450 Cutaway Buses to Alan Jay Automotive Management, Inc. BACKGROUND The Aviation Authority currently uses 21 seventeen-passenger buses to transport passengers and employees to and from the North Terminal Complex at Orlando International Airport (Airport). ISSUES The Purchase of seven additional cutaway buses is required to replace those buses that have exceeded their useful life and to provide sufficient capacity to manage the increase in passenger traffic, including service to the South Terminal Complex. Aviation Authority Policy No , Non-Competitive Procurement, permits the Aviation Authority to acquire goods from a supplier having a requirements contract with any public agency at prices and discounts no less favorable than any set forth in such contracts. Sourcewell is a service cooperative, created by the State of Minnesota, as a local unit of government, to provide competitively solicited cooperative requirements contracts for the purchase of goods and services for use by government agencies. On January 17, 2017, Sourcewell awarded Cooperative Requirements Contract No NAF for the purchase of automotive vehicles to National Auto Fleet Group, who selected Alan Jay Automotive Management, Inc. to conduct business within the State of Florida. On October 19, 2018, the Aviation Authority requested and received a quote from Alan Jay Automotive Management, Inc. for seven 2019 Ford Econoline E-450 Cutaway Buses in the amount of $547, ALTERNATIVES None. FISCAL IMPACT The amount required for the purchase, $547,920.31, is to be funded from the previouslyapproved Capital Expenditure Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board approve the Concession/Procurement Committee s recommendation to (1) award a purchase order for the purchase of seven 2019 Ford Econoline E-450 Cutaway Buses, pursuant to Sourcewell Contract # NAF, to Alan Jay Automotive Management, Inc.; (2) authorize funding from the previously-approved Capital Expenditure Fund in the amount of $547,920.31; and (3) authorize the Purchasing Office to issue the necessary purchase order. CONSENT AGENDA ITEM GG -

89 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 04-19, Runway Rubber Removal and Ramp Scrubbing Services at Orlando International Airport, to Danton Hydroblasting, LLC BACKGROUND Purchasing Contract 04-19, Runway Rubber Removal and Ramp Scrubbing Services at Orlando International Airport (MCO), includes all labor, supervision, equipment, materials and supplies necessary to perform high-pressure water removal of rubber and pavement markings from runways and ramps at MCO (Purchasing Contract). The proposed initial term of the Purchasing Contract is for 36 months with two renewal terms of one year each that may be exercised by the Aviation Authority. The anticipated commencement date of the Purchasing Agreement is January 1, The Small Business Development Department has reviewed the scope of services for the Purchasing Contract and due to the limited and specialized scope of services has determined that the Purchasing Contract does not lend itself to Minority and Women Business Enterprise, Local Disadvantages Enterprise or Veteran Business Enterprise participation. ISSUES The Aviation Authority issued an Invitation to Bid and on July 31, 2018, the Aviation Authority received the following bids: Bidder Bid Amount Danton Hydroblasting, LLC $2,298,879 Hi-Lite Airfield Services, LLC $2,946,525 Waterblasting, LLC No Bid On October 22, 2018, Staff requested that the Concession/Procurement Committee (Committee) recommend award of the Purchasing Contract to Hi-Lite Airfield Services, LLC, (Hi-Lite) as the low responsive responsible vendor. Thereafter, an error was discovered by Staff that resulted in an increase in Hi-Lite s total bid amount from $1,161, to $2,946, Following correction of the bid tabulation, Danton Hydroblasting, LLC, (Danton), was determined to be the low responsive and responsible bidder. As a result of the error, on November 5, 2018, Staff requested the Committee rescind its prior approval of Staff s request to recommend award of the Purchasing Contract to Hi-Lite and requested the Committee recommend the Purchasing Contract be awarded to Danton, which the Committee approved in an amount not-to-exceed $2,298,879. The actual CONSENT AGENDA ITEM HH -

90 cost of the Purchasing Contract will be determined based on the actual work requested, performed, and approved by the Aviation Authority. ALTERNATIVES None. FISCAL IMPACT The Purchase Contract amount of $2,298,879 is to be funded from the Operation and Maintenance Fund. Funds required in the current fiscal year and in subsequent fiscal years will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concession/Procurement Committee s recommendation to (1) award Purchasing Contract 04-19, Runway Rubber Removal and Ramp Scrubbing Services at Orlando International Airport, to Danton Hydroblasting, LLC, as the low responsive and responsible bidder; (2) authorize funding from the Operation and Maintenance Fund in an amount not-toexceed $2,298,879; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

91 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve a First Year Renewal Term to Amend Purchasing Contract 16-16, Security Area Monitor Services, with HSS, Inc. BACKGROUND Purchasing Contract 16-16, Security Area Monitor Services, with HSS, Inc. includes the provision of security area monitoring services at Orlando International Airport (Purchasing Contract). The Initial term of the Purchasing Contract is for 36 months, with two additional one year renewal terms that may be exercised by the Aviation Authority. The Purchasing Contract is based on an hourly rate for services. The actual amount of the Purchasing Contract will be determined based upon the services requested, received and approved at the agreed upon hourly rate. The Purchasing Contract includes a Minority and Women Business Enterprise goal of 18% and Local Disdvantaged Enterprise goal of 3%. The Office of Small Business Development has confirmed that HSS is in good standing as it relates to the goals. ISSUES The initial term of the Purchasing Contract is scheduled to expire March 31, In order to ensure the continuation of services, on November 19, 2018, the Concessions/Procurement Committee approved Staff s request to recommend award of the first renewal term to HSS, Inc. through March 31, The cost of the first renewal term is not-to-exceed $9,486,563.20, which amount includes a 2.3% CPI increase in the hourly rate provided for in the Purchasing Contract. ALTERNATIVES None. FISCAL IMPACT The fiscal impact of the one year renewal term is not-to-exceed $9,486, RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concessions/Procurement Committee s recommendation to (1) amend Contract 16-15, Security Area Monitor Services with HSS, Inc., to award the first one year renewal term; (2) authorize funding from the Operations and Maintenance Fund in the not-to-exceed amount of $9,486,563.20; and (3) authorize an Aviation Authority Officer or Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel. CONSENT AGENDA ITEM II -

92 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: FROM: Members of the Aviation Authority Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award Purchasing Contract 06-19, Parking Garage Janitorial Maintenance at Orlando International Airport to Florida Cleaning Systems, Inc. BACKGROUND Purchasing Contract 06-19, Parking Garage Janitorial Maintenance at Orlando International Airport (MCO), includes all labor, supervision, equipment, materials and supplies required to perform the janitorial maintenance of all vehicle parking garages and vehicle surface parking lots located at MCO (Purchasing Contract). The proposed initial term of the Purchasing Contract is for 36 months with two additional renewal terms of one year each that may be exercised by the Aviation Authority. The anticipated commencement date of the Purchasing Contract is March 1, The actual amount of the Purchasing Contract will be based on actual work requested, performed, and approved by the Aviation Authority. ISSUES The Aviation Authority issued an Invitation for Bids for the Purchasing Contract and on October 3, 2018, the Aviation Authority received the following bids: Bidder Three (3) Year Bid Amount P2 Cleaning Services LLC $3,547, Florida Cleaning Systems, Inc. $3,560, Flagship Airport Services, Inc. $3,979, ISS Facility Services, Inc. $4,129, American Janitorial Maintenance and Service, Inc. $4,277, Owens, Renz & Lee Co., Inc. d/b/a Owens Realty Services $4,912, City Wide Maintenance of Orlando No Bid RW Services LLC d/b/a Pure Clean Disaster Service No Bid The Bids submitted by P2 Cleaning Services LLC, Flagship Airport Services, Inc., ISS Facility Services, Inc., American Janitorial Maintenance and Service, Inc., and Owens, Renz & Lee Co., Inc. d/b/a Owens Realty Services, contained mathematical errors. The corrected prices are reflected in the tabulation and do not affect the ranking. The lowest bidder, P2 Cleaning Services LLC, was determined to be non-responsible for failure to meet the minimum responsibility requirements and demonstrate the required experience within the three years immediately preceding the date of the IFB. CONSENT AGENDA ITEM JJ

93 Flagship Airport Services, Inc. and ISS Facility Services, Inc. also failed to provide required references and were deemed non-responsible. The Purchasing Contract includes a Minority and Women Business Enterprise (MWBE) goal of 18% and a Local Developing Business (LDB) goal of 2%. The Aviation Authority s Small Business Development Office has reviewed the bids submitted for this procurement and has determined that American Janitorial and Maintenance Service, Inc. was nonresponsive to the MWBE and LDB requirements. On November 19, 2018, the Concessions/Procurement Committee deemed the bids received from P2 Cleaning Services, LLC, Flagship Airport Services, Inc., and ISS Facility Services, Inc. as non-responsible, the bid received from American Janitorial Maintenance & Service, Inc. as non-responsive, and recommended award of the Purchasing Contract to Florida Cleaning Systems, Inc., as the low responsive and responsible bidder. ALTERNATIVES None. FISCAL IMPACT The bid amount of $3,560,991 is to be funded from the Operation and Maintenance Fund. Funds expected to be spent under the Contract in the current and subsequent fiscal years will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concessions/Procurement Committee s recommendation to (1) deem the bids received from P2 Cleaning Services, LLC, Flagship Airport Services, Inc., and ISS Facility Services, Inc. as non-responsible and the bid received from American Janitorial Maintenance and Service, Inc., as non-responsive; (2) award Purchasing Contract 06-19, Parking Garage Janitorial Maintenance at Orlando International Airport, to Florida Cleaning Systems, Inc., as the low responsive and responsible bidder; (3) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $3,560,991; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

94 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Award a Ground Transportation Concession Agreement at Orlando International Airport to Mears Destination Services, Inc. BACKGROUND The Aviation Authority issued a Request for Proposals (RFP) on August 27, 2018, for the Ground Transportation Concession at Orlando International Airport (MCO) for the non-exclusive right to provide limousine, sedan, van and bus services at MCO (Concession). The initial term of the Concession is for 36 months with two one year renewal options that may be exercised by the Aviation Authority. The commencement date of the Concession is February 1, Under the terms of the Concession Agreement, the successful Proposer will pay annually to the Aviation Authority a concession fee in an amount equal to the greater of 10% percent of the Annual Gross Receipts or the Minimum Annual Concession Fee (MACF) stated in the proposal. The lowest initial acceptable MACF is $1,800,000. This Concession Agreement includes an Airport Concessions Disadvantaged Business Enterprises (ACDBE) participation goal of 10% percent. ISSUES On October 4, 2018, the Aviation Authority received a proposal from Mears Destination Services, Inc. (Mears), with a MACF of $2,651,000. The RFP evaluation criteria included ratings of satisfactory/unsatisfactory and ratings according strength demonstrated in the proposal, which were as follows: Evaluation Criteria Rated as Satisfactory/Unsatisfactory Ability to meet the minimum vehicle requirements; Financial responsibility; and Ability to meet the ACDBE participation goal Evaluation Criteria Rated According to the Strength Demonstrated in the Proposal Demonstrated experience and references; Depth of management; Success in marketing and operational programs; Ability to supply additional equipment to meet unusual demand; and Financial return to the Aviation Authority On November 5, 2018, the Concessions/Procurement Committee (Committee) evaluated the proposal received from Mears. A summary of the Committee s findings were as follows: CONSENT AGENDA ITEM KK -

95 Evaluation Criteria Rated as Satisfactory/Unsatisfactory Mears proposal was rated satisfactory with regard to the ability to meet the minimum vehicle requirements, financial responsibility and a proposed ACDBE participation level of 10.1%. Evaluation Criteria Rated According to the Strength Demonstrated in the Proposal Mears proposal demonstrated sufficient strength with regard to experience and references, depth of management, success in marketing and operational programs, ability to supply additional equipment to meet unusual demand and financial return to the Aviation Authority. Based on the Committee s evaluation, the Concessions/Procurement Committee recommended award of the Ground Transportation Concession to Mears. ALTERNATIVES None. FISCAL IMPACT The Aviation Authority will receive annually the greater of 10% percent of the Annual Gross Receipts or the Minimum Annual Concession Fee of $2,651,000. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) award the Ground Transportation Concession at Orlando International Airport to Mears Destination Services, Inc. with a Minimum Annual Concession Fee of $2,651,000 and an ACDBE participation goal of 10.1% and (2) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel.

96 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve an Amendment to Purchasing Contract 19-17, Remote Airline Baggage Check-In Services, at Orlando International Airport with Baggage Airline Guest Services, Inc. BACKGROUND The Aviation Authority and Baggage Airline Guest Services, Inc. (BAGS) are party to Purchasing Contract 19-17, Remote Airline Baggage Check-In Services (Purchasing Contract), at Orlando International Airport (Airport). The Purchasing Contract provides airline passengers with boarding passes and secure luggage check-in services in the parking garages at the Airport, eliminating the need for passengers to checkin baggage at the terminal and reducing the amount of baggage loaded on the terminal baggage handling system. The initial term of the Purchasing Agreement was for one year with unlimited renewal options of one year each that may be exercised by the Aviation Authority. The initial one year term of the Purchase Agreement expired on February 28, On December 20, 2017, the Aviation Authority approved an amendment to the Purchasing Contract to exercise the first renewal term through February 28, 2019, in an amount not-to-exceed $907,344. ISSUES The Purchasing Contract s first renewal term is scheduled to expire February 28, In order to continue to provide Remote Airline Baggage Check-In Services at the Airport, Staff recommends approval of an amendment to the Purchasing Contract to exercise the second renewal options through February 28, No other changes to the Purchasing Contract are proposed. On November 19, 2018, the Concessions/Procurement Committee approved Staff s request to recommended approval of an amendment to the Purchasing Contract to exercise the second renewal option in an amount not-to-exceed $907,344. ALTERNATIVES None. FISCAL IMPACT The cost of the proposed amendment is not-to-exceed $907,344. Funding required in the current and subsequent fiscal year will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. CONSENT AGENDA ITEM LL -

97 RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) approve an amendment to Purchasing Contract 19-17, Remote Airline Baggage Check-In Services, at Orlando International Airport with Baggage Airline Guest Services, Inc. to exercise the second renewal term through February 28, 2020;(2) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $907,344; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel.

98 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Amend Purchasing Contract 17-15, Shuttle Bus Management Services at Orlando International Airport with National Express Transit Corporation BACKGROUND Purchasing Contract 17-15, Shuttle Bus Management Services (Purchasing Contract) at Orlando International Airport (MCO), with National Express Transit Corporation (National Express), includes all labor, supervision, materials and supplies necessary to perform shuttle bus management services at MCO. The scope of services include providing qualified drivers to operate Aviation Authority buses for service to and from airport employee and remote public parking lots, performing daily bus inspections, cleaning the buses daily, and providing supervisory oversight. The Purchasing Contract commenced February 1, The initial term of the Purchasing Contract was for 36 months with two renewal terms of one year each that may be exercised by mutual agreement of the parties. The cost of the initial term of the Purchasing Contract was $11,702, On September 20, 2017, the Aviation Authority approved an amendment to the Purchasing Contract in the amount of $948,700 to provide additional drivers to service the economy lots and to support the Continuity of Operations Plan (CCOP) during the Airside 1 and Airside 3 Automated People Mover replacement project. ISSUES Staff recently submitted a notice to renew the Purchasing Contract to National Express. In response, National Express notified Staff that, due to an increase in costs to provide services, they have elected not to renew the Purchasing Contract. Even so, National Express has offered to extend service to the Aviation Authority for 90 days following the initial term through April 30, 2019, subject to a 3.2% CPI increase in the hourly rates, allowable under the Purchasing Contract, to provide the Aviation Authority sufficient time to conduct a competitive solicitation for a new purchasing contract. The Purchasing Contract includes a Minority and Women Business Enterprise participation goal of 17.8% and a Local Developing Business participation goal of 2%. The Aviation Authority s Small Business Development Department has confirmed that National Express is meeting the Purchasing Contract s participation goals. On November 19, 2018, the Concessions/Procurement Committee approved Staff s request to recommend approval to amend the term of the Purchasing Contract through April 30, CONSENT AGENDA ITEM MM -

99 ALTERNATIVES None. FISCAL IMPACT The cost of the proposed amendment to the Purchasing Contract is not-to-exceed $1,282, Funding is available from the Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) amend Purchasing Contract 17-15, Shuttle Bus Management Services at Orlando International Airport with National Express Transit Corporation to extend the term through April 30, 2019; (2) authorize funding from the Operations and Maintenance Fund in the amount not-to-exceed $1,282,224.44; and (3) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the appropriate amendment, following satisfactory review by legal counsel.

100 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Rank and Award Purchasing Contract 03-19, Travel Support and Expense Reporting Services to Teplis Travel BACKGROUND Purchasing Contract 03-19, Travel Support and Expense Reporting Services, provides all labor, supervision, materials and supplies necessary to provide the Aviation Authority with business travel related services(purchasing Contract). The scope of services includes the utilization of real-time on-line travel request and approvals, on-line expense tracking and reports, on-call travel related assistance, managed travel costs and Aviation Authority policy application and compliance monitoring. The Purchasing Contract is for an initial term of 36 months, with unlimited renewal terms of one year each that may be exercised by the Aviation Authority. The anticipated commencement date of the Purchasing Agreement is January 1, Due to the limited and specialized scope of the services required, the Aviation Authority s Small Business Development Department has determined that the Purchasing Contract does not lend itself to Minority and Women Business Enterprise, Local Developing Business or Veteran Business Enterprise participation. ISSUES The Aviation Authority solicited a Request for Proposals for the Purchasing Contract and proposals were received from the following firms: AAA Corporate Travel Teplis Travel On November 5, 2018, the Concessions/Procurement Committee determined that the proposals received from each firm in response to the RFP were responsive and responsible, and recommended ranking the proposals received in the following order: (1) Teplis Travel (2) AAA Corporate Travel ALTERNATIVES None. CONSENT AGENDA ITEM NN -

101 FISCAL IMPACT The Proposed Contract is not-to-exceed $50,000. Funding is to be provided from the Operations and Maintenance Fund and is within budget. Additional funding, if required, will be allocated as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) deem the proposals received from Teplis Travel and AAA Corporate Travel as responsive and responsible; (2) rank Teplis Travel as the first ranked proposer and AAA Corporate Travel as the second ranked proposer; (3) authorize Staff to enter into negotiations with Teplis Travel, the first ranked prosper, and if negotiations are unsuccessful, enter into negotiations with AAA Corporate Travel, the second ranked Proposer; (4) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $50,000; and (5) authorize an Aviation Authority Officer or the Chief Executive Office to execute the necessary documents, following satisfactory review by legal counsel.

102 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve the Sole Source Procurement of Original Equipment Manufacturer Parts for Maintenance and Repair of Baggage Handling Systems and Passenger Boarding Bridges at Orlando International Airport BACKGROUND The Aviation Authority s contract for Ground Support Equipment Maintenance and Repair Services requires the Aviation Authority to provide Original Equipment Manufacturer (OEM) parts for maintenance and repair of the Aviation Authority s Baggage Handling Systems (BHS) and Passenger Boarding Bridges at Orlando International Airport. The number of parts required each year is estimated based on the Aviation Authority s historical usage, maintenance schedules and order delivery times. The actual number of parts purchased will be dependent on the quantities ordered. Staff has historically used competitive Requests for Quotation, Single Source Procurements or Sole Source Procurements as required by the Aviation Authority s Purchasing Policy. Presently, OEM parts required by the Aviation Authority are provided by the following 15 previously approved sole source manufacturers: OEM BHS/PBB Procurement Method 12 Mo. Value Allen Bradley (Rexel) BHS SS $30,000 Cavotec INET PBB SS $15,000 FCX, Inc. PBB SS $15,000 Five Star Airport Alliance BHS SS $5,000 Forbo Seigling LLC BHS SS $5,000 ITW Commercial GSE Div. of GSE Holdings, d/b/a PBB SS $360,000 Hobart Ground Power Interroll Engineering West BHS SS $30,000 Jervis B. Webb Company BHS SS $15,000 JBT AeroTech Jetway Systems PBB SS $625,000 SICK, Inc. BHS SS $10,000 Siemens Industry, Inc. BHS SS $10,000 Siemens Postal, Parcel & Airport Logistics BHS SS $10,000 ThyssenKrupp Airport Systems, Inc. PBB SS $110,000 Transnorm Systems, Inc. BHS SS $170,000 Van Der Lande Industries, Inc. BHS SS $20,000 Total Estimated Requirement $1,430,000 CONSENT AGENDA ITEM OO -

103 ISSUES The Aviation Authority previously-approved sole source manufacturers of OEM parts for maintenance and repair of the BHS and passenger boarding bridges expires December 31, In order to ensure a continued supply of OEM parts for repair and maintenance a new sole source procurement authorization is required. This proposed procurement is for the annual renewal of the 15 previously approved OEM manufacturers approved by the Aviation Authority on January 17, 2018, in the amount not-to-exceed $1,430,000. On November 5, 2018, the Concessions/Procurement Committee approved Staff s request to recommend approval of the previously-approved 15 OEM manufacturers based on their provided updated price lists for a new one year term, beginning January 1, 2019, also in an amount not-to-exceed $1,430,000. ALTERNATIVES None. FISCAL IMPACT The fiscal impact of this procurement is not to exceed $1,430,000. Funding required in the current and subsequent fiscal years will be allocated from the Operations and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the Concessions/Procurement Committee s recommendation to (1) deem the parts required from the manufacturers listed in this memorandum to be Sole Source, as required, for a one year term ending December 31, 2019; (2) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $1,430,000; (3) authorize Staff to allocate the not-to-exceed amount among the manufacturers listed in this memorandum as necessary; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute all necessary documents following satisfactory review by legal counsel.

104 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Raymond D. Anderson, Esq., Chair, Concessions/Procurement Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Concessions/Procurement Committee to Approve a Single Source Procurement Justification for Award of Purchasing Agreement AG-603, 2019 Local Marketing Agreement, with Orlando Sports Holdings, LLC BACKGROUND Purchasing Agreement AG-603, 2019 Local Marketing Agreement, with Orlando Sports Holdings, LLC (Orlando Sports), is proposed to provide advertising, marketing and sponsorship opportunities for the Aviation Authority at Orlando City Soccer Club (Orlando City) sporting events (Proposed Agreement). The Proposed Agreement is for an initial term of 12 months with no renewal terms, effective January 1, The Aviation Authority has previously contracted with Orlando Sports to provide advertising, marketing and sponsorship opportunities. The Proposed Agreement will provide the Aviation Authority continued exposure to the Orlando City fan base, both locally and nationally, that will enable the Aviation Authority to engage with the fan base to gain a greater understanding of their travel preferences. ISSUES The Proposed Agreement is based on a Single Source Procurement Justification in accordance with the Aviation Authority s Policy, Section , Purchasing/Non- Competitive Procurement, which Policy permits the procurement of Goods and Services pursuant to a Single Source Procurement where it is found to be most advantageous for the purpose of fulfilling the purchasing need. The Small Business Development Department has reviewed the scope of services for the Proposed Agreement and, due to the limited and specialized scope of services, has determined that the Proposed Agreement does not lend itself to Minority and Women Business Enterprise, Local Disadvantages Enterprise or Veteran Business Enterprise participation. On November 19, 2018, the Concessions/Procurement Committee approved Staff s request to recommend approval of a Single Source Procurement Justification for Award of Purchasing Agreement AG-603, 2019 Local Marketing Agreement, to Orlando Sports in a not-to-exceed amount of $225,000. ALTERNATIVES None. CONSENT AGENDA ITEM PP -

105 FISCAL IMPACT The Proposed Agreement amount is not-to-exceed $225,000 to be funded from the Operation and Maintenance Fund. Funding required in subsequent fiscal years will be allocated from the Operation and Maintenance Fund as approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the Concessions/Procurement Committee s recommendation to (1) approve a Single Source Procurement Justification for Purchasing Agreement AG-603, 2019 Local Marketing Agreement; (2) award Purchasing Agreement AG-603, 2019 Local Marketing Agreement to Orlando Sports Holdings, LLC, for a period of 12 months with no renewal term; (3) authorize funding from the Operation and Maintenance Fund in the amount not-to-exceed $225,000; and (4) authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents, following satisfactory review by legal counsel.

106 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathleen M. Sharman, Chief Financial Officer DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve the Contract Value for Purchasing Agreement PA-572 for Financial Advisory Services BACKGROUND On June 20, 2018, the Aviation Authority Board approved the selection of the following firms for the award of PA-572 Financial Advisory Services: 1. Raymond James & Associates, Inc. 2. Frasca & Associates, LLC 3. National Minority Consultants, Inc. The general scope of services include providing financial advice regarding market conditions and trends, financial products, credit and credit analysis, third party alternative financing and special facility financing; preparation of analyses and evaluations of potential refundings and new money bond issues; review and evaluation of financing options, derivative and other innovative products, financial feasibility studies, legal documents, and pricing of any financing and any escrow requirements; and participation in rating agency presentations and preparation of official statements. ISSUES At the June 20, 2018, Board meeting the approval to award firms was attained but approval to utilize funds from the Operation and Maintenance Fund was not requested or received. Financial Advisory Services Purchasing Agreement PA-572 is for a base term of 3 years starting September 1, 2018, with the Aviation Authority having options to renew the Agreement for 2 additional periods of one-year each. Staff recommends the approval of the contract value for regular monthly advisory services (exclusive of fees payable for bond transactions) in a not-to-exceed amount of $1,072,800 for the base term of the Agreement. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT Fees for all advisory services shall be invoiced in detail based on the hourly rates which were submitted by the Financial Advisors in response to the RFP. A negotiated fee cap will be set for all Aviation Authority bond transactions or other significant CONSENT AGENDA ITEM QQ

107 financing transactions and projects, and will be paid from the proceeds of the transaction. The fiscal impact anticipated for monthly advisory services to be allocated from the Operations and Maintenance Fund for the base term of 3 years is a not-to-exceed amount of $1,072,800. Required funding will be approved through the budget process and when funds become available. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation to approve the monthly contract value for advisory services (exclusive of fees for bond transactions) under Purchasing Agreement PA-572 for Financial Advisory Services in a not-to-exceed amount of $1,072,800, for the base term of the Agreement beginning September 1, 2018, through August 31, 2021.

108 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Kathy Bond, Sr. Director, Human Resources & Risk Management DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Approve Revisions to Operational Procedure Section , Employee Health, Disability and Life Insurance Benefits BACKGROUND The current policy defines health, disability and life insurance benefits to employees. It has been the practice of the Aviation Authority to allow employees receiving Long Term Disability (LTD) benefits and who have been terminated from employment to continue participating in the group medical, dental and vision plans for themselves and their dependents provided the dependents were covered at the time of termination. The cost of employee coverage for health benefits is shared by the former employee and the Aviation Authority. The cost of dependent coverage is paid by the former employee. ISSUES The policy is being revised to document the current practice and to indicate the Aviation Authority may elect to share the cost of dependent coverage for up to four (4) months following the employee s termination. The intent of this revision is to provide a transition period for the former employee s dependents to consider other health benefit coverage options which may be more cost effective following termination of employment. ALTERNATIVES None. FISCAL IMPACT None. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to approve the recommended revisions to Operational Procedure Section , Employee Health, Disability and Life Insurance Benefits. CONSENT AGENDA ITEM RR -

109 Operational Procedure: Employee Health, Section Disability and Life Insurance Benefits Human Resources OBJECTIVE To provide health, disability and life insurance benefits to employees. METHOD OF OPERATION Definitions Health and Life Insurance - includes medical, dental, vision and life insurance coverage. Long Term Disability Benefits (LTD) - employees must be in a regular full-time status and disabled due to a non job-related illness or injury and have obtained eligibility approval for LTD benefits. Short Term Disability Benefits (STD) - employees must be in a regular full-time or part-time status and unable to work due to a temporary non job-related illness or injury for a period of no more than six (6) months. Employee - a person in a regular Authority position and currently included on the Aviation Authority payroll. Policy Active Employees The policy of the Aviation Authority is to provide employees with health insurance, life insurance, STD and LTD benefits. Employees are eligible for medical, dental and vision benefits the first pay period following 60 days of employment. The cost of employee coverage for health benefits is shared by the employee and the Aviation Authority. The cost of dependent coverage is paid by the employee. The Aviation Authority may elect to contribute to sharedefray the cost of dependent coverage. Employment Terminated & On LTD The terms and conditions of medical, dental, vision and life insurance are the same for employees participating in the LTD plan as those provided to active employees. Employees receiving LTD benefits and who have been terminated from their employment with the Aviation Authority may continue participation in the Aviation Authority s group medical, dental and vision plans for themselves and their dependents provided the dependents were covered at the time of termination. The cost of employee coverage for health benefits is shared by the former employee and the Aviation Authority. The cost of dependent coverage is paid by the employee. The Aviation Authority may GREATER ORLANDO AVIATION AUTHORITY August 22, 2013 POLICY AND PROCEDURE MANUAL Page 1 of 2

110 Operational Procedure: Employee Health Section Disability and Life Insurance Benefits Human Resources elect to share the cost of dependent coverage for up to four (4) months following the employee s termination. Refer to the applicable plan document or summary for further details including eligibility guidelines. This information is available in Human Resources. GREATER ORLANDO AVIATION AUTHORITY August 22, 2013 POLICY AND PROCEDURE MANUAL Page 2 of 2

111 APPROVAL AND UPDATE HISTORY Last Approval Supersedes Authority Board: Executive Director: August 22, 2013 All Previous

112 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chief Executive Officer DATE: December 12, 2018 ITEM DESCRIPTION Recommendation to Establish Budget for the Concept Design of South Terminal C Phase II (STC-2) BACKGROUND The South Terminal C Phase 1 Program (STC-1) provides for a world-class domestic and international airport terminal building, consisting of an up to 24 gate airside terminal, a landside terminal with both secure and non-secure areas, and may include, but is not limited to; all associated improvements and infrastructure required or related thereto, such as site work, roadways, aprons, runways, taxiways, other airfield work, utilities, landscaping, lighting, walkways, pedestrian bridges, expansion of the parking garage, a new and/or expanded chiller plant, aircraft loading bridges, and all interior design, such as concessions planning, ticketing, security improvements, and baggage handling systems. On June 21, 2017, the Aviation Authority Board approved the 60% design of the STC-1 and associated budget and funding plan; approved a $3.56 billion Capital Improvement Program for Fiscal Year , and authorized the Chief Executive Officer to submit an amendment to Passenger Facility Charge #18 as part of the revised funding plan. Between June 2017 and January 2018, traffic continued to grow at a rate exceeding the Airport Master Plan Forecast and the Federal Aviation Administration s (FAA) Terminal Area Forecast (TFA). Therefore, on January 17, 2018, the Aviation Authority Board authorized the expenditure of $3.5 million to produce a concept design of the STC-2, as well as a cost estimate and a financing plan. After evaluating the cost to move forward with design and construction of the STC-2, staff considered a less costly option, which was to expand the STC-1 at a cost of $670 million. On May 16, 2018, the Aviation Authority Board approved the augmentation and expansion of the STC-1 including design and construction of an additional 3 gates (6 aircraft positions) and up to 10 aircraft ramp positions, and to utilize the same STC-1 team already in place including consultants, designers, and Construction Managers at Risk. The Aviation Authority Board also approved an updated $4.3 million Capital Improvement Program for FY This update Capital Improvement Program included the funding plan for the South Terminal C Expansion (STC Expansion) which incorporated the $3.5 million previously-approved for the STC-2 conceptual design and cost estimates. ISSUES Existing passenger traffic in the North Terminal Complex (NTC) is greater than 46.8 million annual passengers (MAP) for the 12-month period ending September 30, 2018, which significantly exceeds the 40 MAP optimum operating capacity of the NTC. The combined STC-1 and STC Expansion projects will increase the capacity of the MCO facilities from 40 MAP to 51 MAP by removing 11 MAP that would otherwise have to be processed in the NTC, thereby reducing congestion. Aviation Authority staff and CONSENT AGENDA ITEM SS

113 airport planning consultant Ricondo & Associates, Inc., have coordinated with the airlines to determine future gate demand. Using the FAA TAF growth rate of 2.46%, passenger traffic is projected to exceed the optimum operating capacity of the MCO facilities of 51 MAP in This means MCO may become capacity constrained shortly after opening the STC Expansion. To be prepared to address this potential capacity constraint, staff recommends the Aviation Authority proceed with the conceptual design and cost estimate for STC-2. ALTERNATIVES The Aviation Authority may elect to defer the conceptual design and estimate for the construction of STC-2 and redirect staff. FISCAL IMPACT The fiscal impact for the concept design and cost estimate of STC-2 is estimated to be $3.5 million dollars to be funded from Discretionary funds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to (1) establish a budget for for the concept desing of South Terminal C Phase II (STC-2); (2) authorize funding in the amount of $3.5 million dollars, as an unbudgeted expense for Fiscal Year , to perform the STC-2 conceptual design and cost estimate; and (3) request Orlando City Council approval of the unbudgeted expenditure.

114 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Recommendation of the Construction Committee to Approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 System Safety Program Plan (SSPP) Support for Automated People Mover (APM) and Passenger Rail Systems at the Orlando International Airport BACKGROUND On January 16, 2013, the Aviation Authority Board approved the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. at the Orlando International Airport (MCO). This agreement provides services that may include, but are not limited to, planning, concept development and feasibility studies for new or modernization/expansion of existing systems; assessment of differing/ alternative technologies; cost estimating; preparation of preliminary and final design documents; development of project schedules and budgets; computer modeling and simulation of systems and stations, including platform flows and passenger demand; development of interface criteria and coordination for related facilities; preparation of performance specifications; preparation and/or review of technical documents including design drawings and documents, software documentation, operating and maintenance manuals and test reports; development of procurement methodologies and contract documents, including soliciting and evaluating systems suppliers qualifications, technical and cost proposals, proposals for operations and maintenance; contract negotiation; design oversight and technical review, technical monitoring and test oversight during system construction and implementation; supervision/analysis of system verification and acceptance tests; post-operational assessments of system performance in terms of safety, security, and reliability, maintainability and availability; administration of and compliance with the Florida Department of Transportation (FDOT) System Safety Program Plan (SSPP); assistance with evaluation of operations, maintenance, and life cycle cost issues and development of solutions to resolve these issues; and all other related tasks including the extension or integration of APM and/or passenger rail systems into new and existing facilities and properties, including non-contiguous properties operated by the Aviation Authority, and the coordination of APM and/or passenger rail systems with other modes of ground transportation. The services may also include, but are not limited to, civil, structural, mechanical and electrical engineering design; utilities and infrastructure design; surveying; geotechnical; evaluation and documentation of existing conditions; verification of asbuilt conditions including field verification of all existing above and underground utilities; cost estimating and scheduling; technical studies; preliminary and final design; permitting; bidding and award; construction administration and resident CONSENT AGENDA ITEM TT

115 engineering; and all other related services including coordination with the Aviation Authority, its Consultants, the City for Orlando, and all agencies having jurisdiction over MCO. ISSUES A fee has been negotiated with Lea & Elliott, Inc. for a total amount of $179,983 for FY 2019 System Safety Program Plan (SSPP) Support for Automated People Mover (APM) and Passenger Rail Systems at the Orlando International Airport. Services will include, but are not limited to, support for the implementation of the Aviation Authority s approved APM SSPP; conducting an annual audit for compliance with the SSPP; support the Aviation Authority with the FDOT Triennial SSPP Audit; and, update the SSPP in accordance with APM system modification and other Aviation Authority policy/direction as provided. The Aviation Authority has determined that Lea & Elliott, Inc. proposes 17.2% MWBE participation on this addendum. On December 4, 2018, the Construction Committee recommended approval of an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for FY 2019 System Safety Program Plan (SSPP) Support for Automated People Mover (APM) and Passenger Rail Systems at the Orlando International Airport, as outlined above. ALTERNATIVES None. FISCAL IMPACT The fiscal impact is $179,983. Funding is from Operations and Maintenance Fund. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to accept the recommendation of the Construction Committee and approve an Addendum to the Specialty Automated People Mover (APM)/Passenger Rail Systems Agreement with Lea & Elliott, Inc. for Fiscal Year (FY) 2019 System Safety Program Plan (SSPP) Support for Automated People Mover (APM) and Passenger Rail Systems at the Orlando International Airport, for the total not-to-exceed fee amount of $179,983, with funding from Operations and Maintenance Fund; and, authorize an Aviation Authority Officer or the Chief Executive Officer to execute the necessary documents following satisfactory review by legal counsel.

116 MEMORANDUM GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida TO: Members of the Aviation Authority FROM: Frank Kruppenbacher, Chairman DATE: December 12, 2018 ITEM DESCRIPTION: Recommendation to Approve Modified Amendment No. 6 to Employment Agreement with Phillip N. Brown as Chief Executive Officer (CEO) BACKGROUND Phillip N. Brown was appointed as Executive Director of the Aviation Authority under an employment agreement with an effective date of September 20, Mr. Brown s title was changed last year to Chief Executive Officer. Mr. Brown s term of employment currently expires on September 19, ISSUES At the November 14 Aviation Authority board meeting, we approved as additional compensation, the establishment and funding of a Section 457 Deferred Compensation Plan for the CEO for an annual amount that is the lesser of 10% of the CEO s base salary or the maximum amount authorized under the appropriate Internal Revenue Service regulations. During the process of analyzing the plan with the Aviation Authority s special counsel, it became clear that funding the 457 plan will be limited under the Internal Revenue Service regulations to an amount less than 10% of the CEO s salary. I therefore recommend that in addition to funding the 457 plan beginning on January 1, 2019, to the maximum allowed by the Internal Revenue Service regulations through quarterly contributions, the Board modify the retiree medical benefits policy effective January 1, 2019, to provide the benefit, at the 100% contribution level, to individuals who hold the position of CEO, so long as the individual is not terminated for cause. ALTERNATIVES There are no reasonable alternatives under consideration. FISCAL IMPACT The fiscal impact will be established annually by the Aviation Authority s actuary, however, based on plan year 2019 premiums, the cost would be approximately $6,000 for 2019 and would be paid from budgeted funds. RECOMMENDED ACTION It is respectfully requested that the Aviation Authority Board resolve to: (1) approve a Modified Amendment No. 6 to Mr. Brown s Employment Agreement, as previously-approved, except modify the approval of the establishment and CONSENT AGENDA ITEM UU -

117 funding of a Deferred Compensation Plan for the Chief Executive Officer under IRS Regulations governing Section 457 with a maximum contribution as established under the Internal Revenue Service regulations beginning on January 1, 2019, and with the contributions made on a quarterly basis; (2) approve the modification of the Aviation Authority s retiree medical benefits policy effective on January 1, 2019, to provide the benefit to individuals who hold the position of Chief Executive Officer, so long as the individual is not terminated for cause; and, (3) authorize the Chairman of the Aviation Authority Board to execute the amendment, the revised retiree medical benefits policy, and any necessary Deferred Compensation Plan documents following satisfactory review by legal counsel.

118 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chief Executive Officer DATE: December 12, 2018 ITEM DESCRIPTION Notification of Chief Executive Officer Approvals for December Board Meeting BACKGROUND The attached list represents contracts executed by the Chief Executive Director requiring notification to the Board. In addition, the following was also executed: Professional Services award to Randy Means Consulting, LLC to provide Whistle- Blower Reporting Line services as a means for anyone to report suspect activity in connection with Aviation Authority operations. The following list represents contract(s) recommended by the Professional Services Committee (PSC) to be executed by the Chief Executive Officer requiring notification to the Aviation Authority Board: Approval of an Addendum to the Information Consulting Services Agreement with Faith Group Consulting, Inc. for Video Analytics and Testing Consulting Services for Phase 2 of the Closed Circuit Television (CCTV) Planning Study, at the Orlando International Airport, for the total not-to-exceed fee amount of $27,556, with funding from Operations and Maintenance Fund, and the Aviation Authority did not establish MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. [Reference PSC meeting held December 4, 2018, Agenda Item No. 2]. Approval of an Addendum to the Information Consulting Services Agreement with Faith Group Consulting, Inc. for MCO Mobile Application Enhancements and Features Consulting Services, at the Orlando International Airport, for the total not-to-exceed fee amount of $222,235, with funding from Capital Expenditure Fund, and the Aviation Authority did not establish MWBE/LDB/VBE goals because of the specialized nature of the services to be provided. [Reference PSC meeting held December 4, 2018, Agenda Item No. 3]. Approval of an Amendment to Addendum No. 20 to the Specialty Automated People Mover (APM) and Passenger Rail Systems Agreement with Lea + Elliott, Inc. for Additional Fiscal Year (FY) 2019 System Safety Program Plan (SSPP) Support for APM and Passenger Rail Systems, at the Orlando International Airport, for the total not-to-exceed fee amount of $75,000, with funding from Operations and Maintenance Fund, and the Aviation Authority reviewed the proposal and determined that Lea + Elliott, Inc. proposes 5.5% MWBE participation on this Amendment. [Reference CC meeting held December 4, 2018, Agenda Item No. 19]. INFORMATION ITEM A

119 PURCHASING SUBMITTALS FOR BOARD NOTIFICATION - DECEMBER 2018 Action Competition Vendor Amendment No. 1 Contract Adjustment Amendment No. 1 Contract Adjustment Amendment No. 1 Contract Adjustment GOAA Bid GOAA Bid GOAA Bid Appleton Creative Inc. Duval Landscape Maintenance LLC Helping Hand Lawn Care LLC Committee Approval PM Memo 6/14/18 PM Memo 9/7/18 PM Memo 10/11/18 Cost Funding Description of Goods or Service Term Date Signed $0.00 N/A Creative Services - Revise contract to include addition of service rates. $14, O & M Funds Roadway Landscape Maintenance and Irrigation Services - Increase Scope of Work to include Landscaping for the North Dowden Road area. $53, O & M Funds Landscape Maintenance of Parking Lots - Increase Scope of Work to include Landscaping for South Cell Parking Lot. Remainder of Term: 7/1/18-2/28/21 Remainder of Term: 8/1/18-11/10/20 Contract Term: 10/15/18-10/14/21 10/5/ /16/ /19/2018

120 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Phillip N. Brown, Chief Executive Officer DATE: December 12, 2018 ITEM DESCRIPTION Notification of Release of RFP/RFB/RFQ S BACKGROUND The attached list represents the release of documents for different services at the Aviation Authority. INFORMATION ITEM B

121 NOTIFICATION OF RELEASE OF RFP/IFB/RFQ and Committee Dates for December, 2018 TYPE OF RELEASE SERVICE/TYPE RELEASE DATE Committee and Date AWARD DATE SCOPE/SERVICE VALUE/TERM REASON IFB Aquatic Weed Control Services Dec CPC March 2019 April 2019 Aquatic weed control for OIA ponds $800, years w/2 one year options Current Contract Expiring IFB Upholstery Services- Passenger Style Flyaway Seating Dec CPC March 2019 April 2019 Upholstery services for Passenger Style Flyaway Seating $400, years w/2 one year options Current Contract not renewed IFB Airfield Runway Lighting Photometric and CCR Testing Dec CPC March 2019 April 2019 Airfield Runway Lighting Photometric and CCR Testing Services $75, years w/2 one year options Current Contract Expiring IFB/LDB Direct SAC Trailer Complex Janitorial Service Dec CPC Feb March 2019 Janitorial Services for SAC Trailer Complex $200, years w/2 one year options Current Contract Expiring IFB Fire Sprinkler Systems Maintenance Services Dec CPC Feb March 2019 Fire Sprinkler Systems Maintenance Services $1,500, years w/2 one year options Current Contract Expiring IFB Pre-Employment Back Ground Investigation Services Jan CPC March 2019 April 2019 Pre-employment background Checks for Human Resources $110, years w/2 one year options Current Contract Expiring

122 Concessions Department Notification to Board of Release of RFP's\RFB's RFP\RFB RFP Service Type STC Food & Beverage Package 3 Concession Release Date Monday, December 31, 2018 Award Date Wednesday, April 17, 2019 Scope\Service Current Cost\Value Range Reason Non-exclusive right to operate and maintain multiple (5) food & beverage locations in Phase 1 of the South Terminal Complex The Minimum Annual Concession Fee is set at $1,045,000. Proposers will propose on the percentage fee for food and non-alcoholic beverages. A proposed percentage fee of less than 14% will not be considered. The percentage fee for alcoholic beverages will be 400 basis points (4%) higher than the proposed percentage fee for food and nonalcoholic beverages. The percentage fee for employee sales will be set at 5%. Third food and beverage concession package solicited as part of the initial concessions for the South Terminal Complex.

123 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Construction Committee DATE: December 12, 2018 ITEM DESCRIPTION Notification of Construction Committee s Recommendations to the Chief Executive Officer for Approvals in Connection with the Security Screening Check Point (SSCP) Expansion Program at the Orlando International Airport BACKGROUND Passenger traffic at the Orlando International Airport (MCO) has grown to record levels with continued growth forecasted through the foreseeable future. In addition to increased passenger traffic, ongoing evaluation of the security-screening requirements for access to the secured areas of MCO is being conducted by the Transportation Security Administration (TSA). TSA has requested that additional security screening lanes be added to the West SSCP to alleviate congestion. Currently, the West SSCP has 15 security screening lanes. Aviation Authority staff has evaluated the use of the existing West SSCP to determine a more efficient use of the West SSCP to alleviate the congestion. The evaluation resulted in a plan that will expand the West SSCP by increasing the number of screening lanes to 16, with a planned Phase 2 Expansion up to 21 screening lanes, which will result in an increased per hour screening throughput and more efficient use of the existing space for proficient queuing. To expedite the expansion of both SSCPs, on June 20, 2018, the Aviation Authority Board authorized the Construction Committee to recommend to the Chief Executive Officer approval of construction contracts and professional services agreements in connection with the SSCP Expansion Program, up to a maximum amount of $15 million. At the time that the Aviation Authority Board made this authorization, only the scope of work in the West SSCP had been defined. Since then, a concept to increase the number of screening lanes in the East SSCP has been defined and coordinated with the TSA. To alleviate the congestion at the East SSCP, the East SSCP will be reconfigured for two additional screening lanes, increasing the number of lanes from 14 to 16. To enable this, the employee screening lane and Known Crew Member (KCM) entrance will be relocated from the B-Side to the A-Side. Funding for this scope of work was included within the initial $15 million budget for the Program. ISSUES As part of the expansion and to enhance signage at the SSCP s, the Construction Committee recommended that Addendum No. 26 to the Professional Services Agreement with C.T. Hsu & Associates, P.A. for Design, Bid and Award Phase Services for Project V , West Checkpoint Video Walls, at the Orlando International Airport, for the total not-to-exceed fee amount of $49,423, with funding from General Airport Revenue INFORMATION ITEM C

124 Bonds and Capital Expenditure Fund. [Reference CC meeting held December 4, 2018, Agenda Item No. 16] be executed by the Chief Executive Officer. FISCAL IMPACT The fiscal impact for Addendum No. 26 (described in the memorandum) is $49,423. Funding is from Operations and Maintenance Fund. The cumulative total for the approved services in connection with the SSCP Expansion Program is within the previously-approved $15 million budget. RECOMMENDED ACTION This requires notification to the Aviation Authority Board. No action is necessary.

125 GREATER ORLANDO AVIATION AUTHORITY Orlando International Airport One Jeff Fuqua Boulevard Orlando, Florida MEMORANDUM TO: Members of the Aviation Authority FROM: Stanley J. Thornton, Chair, Professional Services Committee DATE: December 12, 2018 ITEM DESCRIPTION Notification of the Professional Services Committee s Approval of the Lists of Pre- Qualified Subcontractors/Suppliers for Major Trade Packages for the South Terminal C, Phase 1, Program, at the Orlando International Airport BACKGROUND In accordance with the Construction Manager at Risk (CM@R) Agreements for the South Terminal C, Phase 1, Program, and the Aviation Authority s Policies and Procedures (Professional Services Committee) and (Construction Management Contracts), the CM@Rs proposed lists of prequalified subcontractors/suppliers for each major trade package must be approved by the Professional Services Committee. Attached is the updated cumulative report for CM@Rs pre-qualified subcontractors/ suppliers approved by the Professional Services Committee through November 30, INFORMATION ITEM D

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166 CONSTRUCTION PROGRESS REPORT For Board Meeting of December 12, 2018 ORLANDO INTERNATIONAL AND EXECUTIVE AIRPORTS INFORMATION ITEM - E -

167 MCO LOCATION MAP FOR ACTIVE CONSTRUCTION PROJECTS Project No Description Contractor (Vendor) BP MCO TAXIWAY J REHABILITATION AND RELATED WORK The Middlesex Corporation BP MCO RUNWAY 17R-35L REHABILITATION AND RELATED WORK The Middlesex Corporation BP MCO COMMUNICATIONS MINIMUM POINT OF ENTRY (MPOE) RUSH Construction, Inc. BP MCO HYATT REGENCY GUEST ROOM/CORRIDOR RENOVATION T&G Constructors BP MCO AIRSIDES 1 AND 3 APRON REHAB PHASE 2 Carr & Collier Inc. BP MCO MOTOR POOL FUEL TANK REPLACEMENT RC Development Group Inc. BP MCO INTRUSION DETECTION SYS. & POND SECURITY FENCING (D/B) R. L. Burns, Inc. BP MCO WEST SECURITY SCREENING CHECK POINT EXPANSION H. W. Davis Construction, Inc. BP-S00132-MCO BAGGAGE HANDLING SYSTEM (DBOM) Vanderlande Industries, Inc. BP-S00133-MCO SITE UTILITIES (GMP#2-S.1) Hensel Phelps Construction Co. Inc. BP-S00134-MCO TURNER-KIEWIT GENERAL CONDITIONS FY2018 OCT-DEC (GMP#4-S.1) Turner-Kiewit Joint Venture TURNER-KIEWIT GENERAL CONDITIONS FY2019 (GMP#4-S.3) Turner-Kiewit Joint Venture BP-S00136-MCO BP-S00138-MCO LANDSIDE DEEP FOUNDATIONS (GMP#5-S.1) Turner-Kiewit Joint Venture BP-467/BP-00471/ BP-0074 /BP488/ E-162/ E-242/E-247/H-314/ V-745/V-837/V-745/V- 859/ V866/ V-00849/V-868/V-865/V-886/V-888/V-889/V-890/ BP-S00139-MCO LANDSIDE SITE UTILITIES AND BALANCE OF SITEWORK (GMP#5-S.2) Turner-Kiewit Joint Venture BP-S00140-MCO ENPLANE/DEPLANE BRIDGE & ROADWAYS - FDOT (GMP#5-S.3) Turner-Kiewit Joint Venture BP-S00141-MCO LANDSIDE CONVEYING EQUIPMENT (GMP 5-S.4) Turner-Kiewit Joint Venture BP-S00142-MCO AIRSIDE TERMINAL, FOUNDATIONS (GMP#6-S) Hensel Phelps Construction Co. Inc. BP-S00143-MCO AIRSIDE TERMINAL, STRUCTURE & ENCLOSURE (GMP#6-S.1) Hensel Phelps Construction Co. Inc. BP-S00144-MCO AS TERM, ENCLOSURES AND EXT FINISHES (GMP#6-S.2) Hensel Phelps Construction Co. Inc. BP-S00145-MCO AIRSIDE TERMINAL, EARLY INTERIORS (GMP#6-S.3) Hensel Phelps Construction Co. Inc. R-092 V R-088 BP-S00146-MCO LANDSIDE TERMINAL STRUCTURE AND ENCLOSURE (GMP#7-S) Turner-Kiewit Joint Venture BP-S00150-MCO PARKING FACILITY PHASE 1 (GMP#9-S) Turner-Kiewit Joint Venture BP-S00151-MCO PARKING FACILITY PHASE 2 (GMP#9-S.1) Turner-Kiewit Joint Venture BP-S00152-MCO APRON/AIRFIELD (GMP#10-S) Hensel Phelps Construction Co. Inc. BP-S00154-MCO FUELING SYSTEM (GMP#11-S) Hensel Phelps Construction Co. Inc. BP-S00156-MCO CENTRAL ENERGY PLANT AND EPG BUILDING (GMP#14-S) Turner-Kiewit Joint Venture BP-S00159-MCO HP GENERAL CONDITIONS FY2018 PART 1 (GMP#16-S) Hensel Phelps Construction Co. Inc. BP-S00162-MCO S TERM C, PH-1 HP GENERAL CONDITIONS FY2019 (GMP#16-S.3) Hensel Phelps Construction Co. BP-S00163-MCO ENPLANE/DEPLANE BRIDGE & ROADWAYS BALANCE OF WORK-FDOT (GMP#5-S.5) Turner-Kiewit Joint Venture V861/ V-765 V-893 BP-468 BP-S00168-MCO AIRSIDE TERMINAL, INTERIORS/SPECIALTIES (GMP#6-S.4) Hensel Phelps Construction Co. Inc. BP-S00170-MCO UNDERGROUND ELECTRICAL DISTRIBUTION (GMP#5-S.6) Turner-Kiewit Joint Venture E MCO PARKING GARAGE A LIGHT FIXTURE REPLACEMENT BergElectric Corp E MCO INVENTORY AND MARKING OF AIRFIELD LIGHTING ON RW 17R-35L & VARIOUS TAXIWAYS H. L. Pruitt Corporation BP-478 E MCO FUEL FARM SECURITY IMPROVEMENTS Electric Services, Inc. E MCO MONITORS FOR BAGGAGE MAKEUP DEVICES Morton Electric, Inc. E MCO AS 1 & AS 4 BIOMETRIC BOARDING GATE POWER Electric Services, Inc. E-230 E MCO FAA RADIO SITE CONNECTION TO GOAA EMERGENCY POWER BergElectric Corp E-S00005-MCO HBJ WAREHOUSE EXTERIOR LIGHTING REPLACEMENT BergElectric Corp H MCO S CELL LOT ACCESS RD IMPRV FOR S PARK PL & TRAVEL PLAZA Prime Construction Group, Inc. H ORL ORL AIRPORT TREE OBSTRUCTION MITIGATION - PHASE 1 Carr & Collier Inc. H MCO NTC LEVEL 1, GREASE TRAP SANITARY LINE REPLACEMENT Carr & Collier Inc. H MCO SECURITY GATES ACROSS B-8 CANAL Carr & Collier Inc. H MCO STORMWATER POND MAINTENANCE Prime Construction Group, Inc. H MCO A-SIDE COMMERCIAL LANE BUS SLAB REHABILITATION Gibbs & Register, Inc. H-S00012-MCO SOUTH APM FENCING AGGREGATE Cathcart Construction Company - Florida, LLC H-S00014-MCO STC TRAILER RELOCATION - RIB AND STOCKPILE PREPARATION Prime Construction Group, Inc. H-S00016-MCO RAC MAINT/STORAGE AND QTA FACILITIES - EARLY CLEAR & GRUB Prime Construction Group, Inc. H-S00017-MCO STC TRAILER RELOCATION - CLEAR & GRUB Prime Construction Group, Inc. L MCO BIOMETRIC PASSENGER PROCESSING PROGRAM Orlando Business Telephone Systems, Inc. L MCO ON-CALL LOW VOLTAGE SERVICES (FY19-ORION) Orion Management Services, LLC L MCO ON-CALL LOW VOLTAGE SERVICES (FY19-OBTS) Orlando Business Telephone Systems, Inc. L MCO ON-CALL LOW VOLTAGE SERVICES (FY19-GLOBAL ONE) Global One Networks, LLC L MCO ON-CALL LOW VOLTAGE SERVICES (FY19-QCC) Quality Cable Contractors, Inc. L-S00002-MCO ON-CALL LOW VOLTAGE SERVICES (FY19-ORION) Orion Management Services, LLC PS MCO PARKING ACCESS AND REVENUE CONTROL SYSTEM (PARCS) - Excludes 5-Year Maintenance SKIDATA, Inc. H-294/BP470 V-851/ V-871 E R MCO EMERGENCY ROOF REPAIRS AND WATERPROOFING MAINTENANCE P&A Roofing and Sheet Metal, Inc. R ORL COLONIAL PROMENADE BUILDING 238 ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. R ORL COLONIAL PROMENADE BUILDING 239 ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. R MCO UNITED HANGAR (BLDG. #407) ROOF REPAIR (HURRICANE IRMA) P&A Roofing and Sheet Metal, Inc. R-S00001-MCO HBJ WAREHOUSE ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. V MCO REHABILITATION OF STRUCTURAL STEEL ENPLANE ROADWAY CANOPIES, LEVEL 3, LANDSIDE B H. W. Davis Construction, Inc. V MCO LANDSIDE LEVEL 3 NURSING ROOMS (DESIGN/BUILD) H. W. Davis Construction, Inc. V MCO AIRSIDE 4 CENTRAL CHILLER PLANT MISC. ITEMS H. W. Davis Construction, Inc. V MCO ADDITIONAL TENANT RELOCATIONS H. W. Davis Construction, Inc. V MCO SANITARY & GREASE LINE REPLACEMENT-LANDSIDE, LEVEL 1 R. L. Burns, Inc. V MCO AIRSIDES 1, 2, 3 & 4 SERVICE ANIMAL RELIEF AREA (SARA) H. W. Davis Construction, Inc. V MCO PIER 22 N TERM BAGGAGE HANDLING SYSTEM (BHS) REINSTATEMENT R. L. Burns, Inc. AIRSIDE 4 SANITARY SEWER REPAIR AND RESTORATION Gomez Construction V MCO Company V MCO LANDSIDE INSTALL CT-80 LEVEL IN 2, A A-SIDE AND B BAG SIDE MAKE-UP NON-CONVEYABLE DOOR REPLACEMENT SCREENING (D/B) R. L. Burns, Inc. V MCO ROOMS Gomez Construction Company V MCO LANDSIDE EXPANSION JOINT REPLACEMENT Gomez Construction Company V MCO AIRSIDE 2, LEVEL 1, WING 9 RESTROOMS RENOVATION (D/B) Gomez Construction Company V MCO EAST SSCP EMPLOYEE LANE RELOCATION (D/B) Gomez Construction Company V-S00008-MCO HBJ HVAC REPLACEMENT AND MISC. ELECTRICAL IMPROVEMENTS Gomez Construction Company V-S00009-MCO SOUTH ROADWAY OT-16 BRIDGE MOUNTED ROADWAY SIGN (D/B) H. W. Davis Construction, Inc. V-S00010-MCO HBJ WAREHOUSE INTERIOR RENOVATIONS (DESIGN/BUILD) Gomez Construction Company V-S00011-MCO PDL OFFICE BUILD OUT - OPERATIONAL READINESS D/B Gomez Construction Company V MCO AIRSIDE 2 OASIS POND RENOVATIONS T&G Constructors BP479, BP-483, E247, H301, H305, V-S008, VS010, L-031, L032, L-033, L-034, L035, L-S002, R-S001 V-869, V-S010 and V- S011 are located at various locations. H-S012 H-S014/H-S017 H-294 BP-S130/BP-S132/BP-S /BP-S134/BP-S138/ BP-S140/ BP-S141/BPS142/ BP-S143/BP-S144/BP- S145/BP-S146/BP-S150/ BP-S151/BP-S152 / BP-S00154/BP-S156/BP-S163 /BP-S170/ E-243/HS016/V-S09

168 H ORL ORL AIRPORT TREE OBSTRUCTION MITIGATION - PHASE 1 Carr & Collier Inc. R ORL COLONIAL PROMENADE BUILDING 238 ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. ORL LOCATION MAP FOR ACTIVE CONSTRUCTION PROJECTS R ORL COLONIAL PROMENADE BUILDING 239 ROOF REPLACEMENT P&A Roofing and Sheet Metal, Inc. R-00090/ R H301 Various Locations

MINUTES 1. Upon motion by Mayor Dyer, second by Mr. Sanchez, vote carried to accept the December 20, 2017, minutes as written.

MINUTES 1. Upon motion by Mayor Dyer, second by Mr. Sanchez, vote carried to accept the December 20, 2017, minutes as written. On WEDNESDAY, JANUARY 17, 2018, the GREATER ORLANDO AVIATION AUTHORITY met in regular session in the Carl T. Langford Board Room of the Aviation Authority offices in the main terminal building at the Orlando

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