MELBOURNE AIRPORT AUTHORITY B R I E F REGULAR MEETING of March 23, :30 AM MELBOURNE INTERNATIONAL AIRPORT BOARD ROOM

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2 MELBOURNE AIRPORT AUTHORITY B R I E F REGULAR MEETING of March 23, :30 AM MELBOURNE INTERNATIONAL AIRPORT BOARD ROOM Pledge of Allegiance ACTION ITEMS APPROVAL OF MINUTES of the Regular Meeting of February23, 2011 in the Melbourne International Airport Board Room There is one correction to the minutes: on page 7, should be "construction" supervision, not "instruction." Mr. Potter said it seems there are two phases in the professional services, page six and seven of the proposed contract, construction supervision and resident project representative services. When you read the narrative of those, it seems quite a lot is a duplicated. ITEM NO. A-1 Recommendation to Approve Resolution No. 3-11, Entering into an Agreement with the State of Florida Office of Tourism, Trade, and Economic Development Accepting Future Maintenance and Attendant Costs in Connection with the Transportation Project for Roads and Taxiways, on Behalf of MidairUSA, Funded by the Economic Development Transportation Fund On January 26, 2011 the Melbourne Airport Authority approved execution of a contract to receive funding from the State of Florida Office of Tourism, Trade and Economic Development (OTTED) for $1,542,000. On January 31, 2011 that contract was executed by OTTED. Part of the agreement requires that the Airport accept future maintenance and other attendant costs occurring after completion of the project. This resolution fulfills that requirement. The scope of the project, on behalf of MidairUSA, will construct an extension to Taxiway M, approximately 1,075 linear feet northward requiring the closure of part of General Aviation Drive, and construct an extension of Croton Road, 1,444 linear feet south to the intersection of General Aviation Drive.

3 Airport Authority Brief Page 2 March 23, 2011 Staff recommends approval of Resolution No. 3-11, entering into an Agreement with the State of Florida Office of Tourism, Trade, and Economic Development accepting future maintenance and attendant costs for roads and taxiways constructed on behalf of MidairUSA funded by the Economic Development Transportation Fund, and authorization for the Chairman to execute and the Executive Director of Aviation to attest said Resolution on behalf of the Authority. ITEM NO. A-2 Recommendation to Approve Assignment of Flight Line Aviation Lease Flight Line Aviation, LLC is requesting to assign its lease to The James W. Jensen Living Trust per Article 19 of its lease dated February 22, The Trust plans on subleasing the hangar to Satcom Direct, a privately held company founded in 1997 and headquartered in Satellite Beach. The company provides global satellite communications to business aviation, military aviation, general aviation, land mobile and maritime customers. Staff has reviewed the financials and finds them satisfactory. Staff recommends approval of the assignment of the lease to The James W. Jensen Living Trust and authorization for the Executive Director to execute the Consent to Assignment of Lease on behalf of the Authority. ITEM NO. A-3 Recommendation to Approve Amendment to The James W. Jensen Living Trust Lease The James W. Jensen Living Trust will not be operating a FBO B as provided for in the Flight Line Aviation Lease. It would also like to sublease the facility, which is not currently allowed under the Ground Lease. Therefore, the Lease needs to be amended to remove the FBO B status, and allow tenant to sublease the facility contingent upon the Authority s consent. Staff recommends approval of the First Amendment to The James W. Jensen Living Trust Lease and authorization for the Executive Director to execute the Amendment of behalf of the Authority.

4 Airport Authority Brief Page 3 March 23, 2011 ITEM NO. A-4 Recommendation to Amend Change Order No. 1 to the Terminal Road Project Since the approval of Change Order No. 1 at the last regular Board meeting on February 23, the FAA has informed the Airport that it will not fund WA-3 & WA-4, the two largest cost items for $82, For both safety and security reasons, staff believes that the relocation of the cell phone parking lot and the security access improvements are still necessary. WA-1 & WA-2 for $12, have been approved for funding by the FAA. The purpose of this Change Order is to incorporate various scope changes in the ground transportation canopies, foundations and sidewalks that were previously authorized by Airport staff, and to ask the Board to approve two changes in scope to the rehabilitation of the Air Terminal Parkway portion of the project. The two largest costs of this Change Order are: 1) the proposed remote cell phone parking lot modification that is necessary due to a safety issue that occurs as vehicles exceed the capacity of the current cell phone lane; and 2) the proposed security access improvement to lot #2 that will solve an ongoing concern of the Airport Police Department and the TSA. This $95, Change Order is an increase of 13 percent to the current $736, contract with W&J Construction and will add 45 days to the contract time. Item Number Cost Add l Days WA-1 Ground Transportation Canopies $ 8, WA-2 Upgrade Two Additional Pedestrian Ramps $ 4, WA-3 Remote Cell Phone Lot Modifications $ 34, WA-4 Security Access Improvement Parking Lot #2 $ 47, Total $ 95, The Airport has restricted reserve funds of approximately $599,000 as a result of the sale of land that must be used for non-federal eligible road access improvement projects by the Airport within five years from January 16, The MAA share of this change order would be taken from this restricted reserve fund. Funding Amount FAA (12.9%) $12, FDOT (0.3%) $ MAA (86.8%) $82, $95, Staff recommends amending Change Order No. 1 with W&J Construction, Inc., Rockledge, FL., for $95,192.21, with the revised funding and authorization for the Executive Director to execute said Change Order on behalf of the Authority.

5 Airport Authority Brief Page 4 March 23, 2011 ITEM NO. A-5 Recommendation to Increase the Contract Amount with BRPH for A&E Costs for Project Aloha It is necessary to modify the A&E Services contract with BRPH for $29,000 for architectural and engineering services for Project Aloha due to an increase in scope of work. BRPH s original proposal was based on a building size of 20,000 square feet that was increased to 30,150 square feet to accommodate the needs of the future tenant. In addition, it was necessary for BRPH to modify both the site and stormwater design to accommodate the revised temporary hangar location for the MidairUSA project. This resulted in the need to also modify SJRWMD permits to include both the Aloha and MidairUSA temporary hangar sites. A&E Services Costs Amendment No. 1 $257,615 Modification to Amendment No. 1 29,000 $286,615 Staff recommends approval to modify Amendment No. 1 to the BRPH A&E contract and engineering budget by $29,000, increase the contract to $286,615 and authorization for the Executive Director to execute said modification on behalf of the Authority. INFORMATION ITEMS ITEM NO. I-1 Construction Projects Update ITEM NO. I-2 Land Development Report The status of activity of the Director of Land Development is below: Current Active Prospects 12 New Prospects since November Meeting 5 Leases Pending 4 Site Visits 5

6 Airport Authority Brief Page 5 March 23, 2011 March 4, 2011 Antonov 225 Largest Fixed Wing Aircraft in World at MLB PUBLIC SPEAKERS Attachments a. Planning & Projects b Operational Statistics c. Police & Security d Operations and Maintenance Activity e Airfield Navigational Aids Status f. Investment & Cash Report/Finances

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