Monday, September 28, :00pm PARKS & RECREATION COMMISSION MEETING

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1 AGENDA Ingham County Parks & Recreation Commission 121 E. Maple Street, P.O. Box 178, Mason, MI Telephone: ; Fax: Monday, September 28, :00pm PARKS & RECREATION COMMISSION MEETING 1. Call to Order 2. Pledge of Allegiance Main Shelter Lake Lansing Park South 1621 Pike Street Haslett, Michigan 3. Approval of Minutes Minutes of August 24, 2015 regular meeting will be considered 4. Limited Public Comment ~ Limited to 3 minutes with no discussion 5. Late Items / Deletions 6. NEW PARK STAFF INTRODUCTION DAVID STRAHLE AND CHRISTOPHER WASCHER 7. FINANCIAL REPORT 8. ADMINISTRATIVE REPORTS A. Director/Administrative Office B. Park Managers 9. OLD BUSINESS A. Trails & Parks Millage Task Force/Consultant Update 10. NEW BUSINESS A. The packet is available on-line by going to choosing the Monthly Calendar, and clicking on Monday, September 28, 2015 NOTE CHANGE IN LOCATION 11. REPORTS OF STANDING COMMITTEES A. Executive Committee Meeting Cancelled B. Planning & Community Outreach Committee Mrs. Hamrick i. Update Lake Lansing Park North Land Donation ii. Survey & Questionnaire C. Budget & Personnel Committee - Mr. Duffy i. Financial Report Format Three Options? ii. Chart of Accounts iii. Audit (Staff Response) iv. Items Referred to Future Committee for Discussion (Dog Park and Annual Pass) 12. ACTION ITEMS A. Resolution Authorizing Visitor Incentive Programs at the Ingham County Parks B. Resolution Amending the Burchfield Park Winter Sports Building Rental Policy C. Motion to Authorize a Contract with Barnhart Roofing for the Reroofing Project At Lake Lansing South Park Picnic Area and Lake Lansing North Park White Restroom Buildings 1

2 Ingham County Parks & Recreation Commission September 28, 2015 Page Correspondence & Citizen Comment 14. Board/Staff Comments A. Stewardship Hike and Information Pat Witte 15. Limited Public Comment ~ Limited to 3 minutes with no discussion 16. Upcoming Meetings A. Date: Monday, October 19, 2015; Time: 5:30pm Executive Committee Meeting Date: Monday, October 19, 2015; Time: 6:00pm Planning & Community Outreach Committee Meeting Date: Tuesday, October 20, 2015; Time 12:00pm Budget & Personnel Committee Meeting Date: Monday, October 26, 2015; Time: 6:00pm Parks & Recreation Commission Meeting 17. Informational Items Distributed at Commission Meeting A. County Services, Finance Committee, and Board of Commissioner Meeting Minutes (Items pertaining to the Parks Department) B. Newspaper Articles C. Day Camp Surveys 18. Adjournment Official minutes are stored and available for inspection at the address noted at the top of this agenda. The Ingham County Parks & Recreation Commission will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities a the meeting upon five (5) working days notice to the Ingham County Parks & Recreation Commission. Individuals with disabilities requiring auxiliary aids or services should contact the Ingham County Parks & Recreation Commission by writing to the Ingham County Parks Department, P.O. Box 178, Mason, Michigan 48854, or by calling Ingham County Parks & Recreation Commission Members: Chair Sarah Nicholls, Vice-Chair Matt Bennett, John Czarnecki, Kevin Duffy, Cherry Hamrick, County Commissioner Carol Koenig, Ralph Monsma, Paul Pratt, Jonathan Schelke, and County Commissioner Penelope Tsernoglou Ingham County Park Staff: Director Tim Morgan, Burchfield County Park Assistant Manager I Tim Buckley, Hawk Island County Park Manager II Brian Collins, Hawk Island County Park Assistant Park Manager II Coe Emens III, Financial Coordinator Karen Fraser, Burchfield County Park Manager II Jeff Gehl, Accounting Clerk Raelyn Kateley, Mechanic David Strahle, Executive Assistant Nicole Wallace, Park Ranger I Christopher Wascher, Park Ranger I Mark Wichtoski, and Lake Lansing Park Manager II Pat Witte 2

3 DRAFT MINUTES OF THE MEETING INGHAM COUNTY PARKS & RECREATION COMMISSION 121 E. Maple Street, Suite 102, Mason, Michigan August 24, 2015 The Ingham County Parks & Recreation Commission held a Regularly Scheduled Meeting at the Winter Sports Building, Burchfield County Park, 881 Grovenburg Rd., Holt, Michigan. Board Members Present: Absent: Also Present: Call to Order: Minutes: Matt Bennett, John Czarnecki, Cherry Hamrick, Commissioner Koenig, Ralph Monsma, Chair Nicholls, Paul Pratt, Jonathan Schelke, and Commissioner Tsernoglou Kevin Duffy Park Director Tim Morgan, Burchfield County Park Manager Jeff Gehl, Burchfield County Park Assistant Manager Tim Buckley, Hawk Island County Park Manager Brian Collins, Financial Coordinator Karen Fraser, Recording Secretary Nicole Wallace, Financial Services Director Jill Rhode, Matt Rinker-Capital City Renegades, D. Mike Todd, Daniel Baker, David Baker, Kevin Brown, Nathaniel McNeily, Jacob Todd, Elizabeth Todd, Paul McNeily, Brindley Byrd-President of Mid-Michigan Mountain Biking Association (MMMBA), Brett Forsberg-Treasurer of MMMBA, and other members of the MMMBA Chair Nicholls called the Regularly Scheduled Parks & Recreation Commission meeting to order at 6:05pm Moved by Mr. Monsma and Supported by Commissioner Tsernoglou to approve the June 22, 2015 minutes of the regular meeting as written. Yes-9; No-0. MOTION CARRIED. Limited Public Comment: None. Late Items / Deletions: None. NEW PARK COMMISSIONER CHERRY HAMRICK Chair Nicholls introduced the new Park Commissioner Cherry Hamrick. ACTION ITEMS Resolution Honoring Mr. Daniel Baker Mr. Buckley thanked both the Eagle Scouts and stated they did an outstanding job. Chair Nicholls presented Daniel Baker with the resolution. RESOLUTION #11-15 HONORING MR. DANIEL BAKER WHEREAS, is our privilege to honor Mr. Daniel Baker for his desire to improve the facilities available to the public at Burchfield County Park, and WHEREAS, Mr. Baker requested and received permission from the Ingham County Parks Department to do a construction project; and 3

4 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 2 WHEREAS, Mr. Baker raised funds for and constructed an 8 x 12 foot fishing platform with guardrails and fencing at the north end of the pond at Burchfield County Park; and WHEREAS, Mr. Baker worked closely with park staff to design and construct the pier bump out, and WHEREAS, Mr. Baker s efforts directly benefits park visitors who enjoy pond fishing and the fishing platform s design and placement help minimize public traffic from driving on a service road used by staff in the running of our canoe livery; and WHEREAS, it is our privilege to congratulate Mr. Baker from Troop 2 on the completion of his Eagle Scout Community Service Project. THEREFORE BE IT RESOLVED, that the Ingham County Parks and Recreation Commission recognizes and commends Mr. Baker public service efforts at Burchfield County Park. BE IT FURTHER RESOLVED, the Ingham County Board of Parks and Recreation extends its sincere congratulations and best wishes for success to Mr. Baker in all of his future endeavors. BE IT FURTHER RESOLVED, that this resolution be presented to Mr. Baker as a token of this Commissions appreciation for his service to the citizens of Ingham County and the Ingham County Parks Department. Moved by Commissioner Tsernoglou and Supported by Mr. Czarnecki that Resolution #11-15 be approved as written. Yes-9; No-0. MOTION CARRIED. Resolution Honoring Mr. D. Mike Todd Chair Nicholls presented D. Mike Todd with the resolution. RESOLUTION #12-15 HONORING MR. D. MIKE TODD WHEREAS, is our privilege to honor Mr. D. Mike Todd for his desire to improve the facilities available to the public at Burchfield County Park, and WHEREAS, Mr. Todd requested and received permission from the Ingham County Parks Department to do two constructions projects; and WHEREAS, Mr. Todd raised funds for and constructed a kayak rack for 20 kayaks and a 5 foot set of steps a the canoe/kayak landing at Burchfield County Park; and WHEREAS, Mr. Todd worked closely with park staff to design and construct the kayak rack and the landing steps, and WHEREAS, Mr. Todd s efforts will directly benefit park visitors safety at the canoe/kayak landing and reduce the wear on the park kayaks, as they no longer have to be dragged daily to and from the boat rental building for storage; and WHEREAS, it is our privilege to congratulate Mr. Todd from Troop 2 on the completion of his 4

5 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 3 Eagle Scout Community Service Project. THEREFORE BE IT RESOLVED, that the Ingham County Parks and Recreation Commission recognizes and commends Mr. Todd s public service efforts at Burchfield County Park. BE IT FURTHER RESOLVED, the Ingham County Board of Parks and Recreation extends its sincere congratulations and best wishes for success to Mr. Todd in all of his future endeavors. BE IT FURTHER RESOLVED, that this resolution be presented to Mr. Todd as a token of this Commissions appreciation for his service to the citizens of Ingham County and the Ingham County Parks Department. Moved by Commissioner Tsernoglou and Supported by Mr. Czarnecki that Resolution #12-15 be approved as written. Yes-9; No-0. MOTION CARRIED. PRESENTATION OF PARK STUDY BY JILL RHODE, FINANCIAL SERVICES DIRECTOR Ms. Rhode reviewed Phase I of the handout she passed out at the meeting. Ms. Rhode stated we should simplify the chart of accounts. Ms. Rhode said her next recommendation is for the Park Managers to have access to the financial system. Once the access is set up, then members of Financial Services can train park staff. Ms. Rhode reviewed the Phase II document which is about cash collections. Ms. Rhode stated there is strong control and the current system has a lot of manual processes which she recommends moving toward an automated process. Ms. Rhode stated errors do occur and it is important to remember young people are handling these transactions. If the errors are once in a while on a busy weekend, this is part of the cost of young people doing the work. Ms. Rhode stated she is not excusing the errors. Ms. Rhode stated there seems to be abuse regarding hardship passes. There are different criteria for the Zoo, Fair, and the Parks Department. Ms. Rhode stated the Board of Commissioners should set standard criteria, and then the Parks office should decide how to implement the program. Ms. Rhode stated she recommends moving to a standard pass period for the annual dog park pass and to have passes purchased through the park office. Ms. Rhode said the administrative office reporting structure needs to be reviewed by Human Resources. Ms. Rhode provided three examples of financial reporting. Mr. Bennett asked if there was money in the budget for a new software system. Ms. Rhode stated the cost for software is low, but the cost of internet is high. Ms. Rhode stated it would be a one-time investment, but she cannot make the final decision; this would be a recommendation to the Budget office. Mr. Morgan stated the software is not in our budget, but we were asked to research this. Mr. Czarnecki asked this be referred to the Budget Committee and we should invite Jill Rhode to the next meeting. Ms. Rhode stated the chart of account changes need to be implemented right away, but the rest of the 5

6 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 4 changes can come later. Mr. Monsma thanked Ms. Rhode for her recommendations. ACTION ITEMS RESOLUTION #13-15 TRANSFERRING FUNDS FROM THE PARKS DEPARTMENT CAPITAL IMPROVEMENT FUND FOR HAWK ISLAND SNOW HILL EQUIPMENT PAYBACK WHEREAS, Board of Commissioner Resolution # approved the purchase and repayment schedule for one (1) snow groomer and Board of Commissioner Resolution # approved the purchase and repayment schedule for two (2) snow makers and; WHEREAS, the above mentioned resolutions established an amount of $224,200 to be paid back to the general fund over a period of ten years; and WHEREAS, the Hawk Island Snow Hill generated $59,579 in revenue from December April 2015, with positive net revenue of $23,821 after expenses; and WHEREAS, while this is an outstanding shift to a positive net revenue situation for the snow hill, the Parks 508 Enterprise Fund as a whole cannot sustain the repayment of the purchase. WHEREAS, the Parks Department Capital Improvement Fund (PDCIF), currently has a fund balance of $170,000; and WHEREAS, the Financial Services Department recommends transferring the existing (PDCIF) Fund, fund balance of $170,000 to reduce the snow equipment repayment balance; and WHEREAS, a transfer of $170,000 to the snow equipment repayment would reduce the amount owed to $54,200; and WHEREAS, the balance of $54,200 still owed to the general fund would be eliminated. THEREFORE BE IT RESOLVED, the Ingham County Parks and Recreation Commission recommend the $170,000 fund balance in the Parks Department Land Improvement Fund be applied to the snow equipment repayment balances. THEREFORE BE IT FURTHER RESOLVED, the Ingham County Parks and Recreation Commission recommend the balance of $54,200 be eliminated. Moved by Mr. Czarnecki and Supported by Commissioner Koenig that Resolution #13-15 be approved. Yes-9; No-0. MOTION CARRIED. Motion to Eliminate the 508 Enterprise Fund and Adopt Jill Rhode s Recommendations MOVED BY COMMISSIONER KOENIG, SUPPORTED BY MR. SCHELKE TO RECOMMEND ELIMINATING THE 508 ENTERPRISE FUND PER JILL RHODE, FINANCIAL SERVICES DIRECTOR, AND FOR STAFF TO WORK WITH JILL RHODE, THE BUDGET COMMITTEE, AND EXECUTIVE COMMITTEE ON REVIEWING AND 6

7 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 5 IMPLEMENTATION OF OTHER SUGGESTED ITEMS THAT MAY APPLY AS NEEDED AND NECESSARY. THE MOTION CARRIED UNANIMOUSLY. Absent: Kevin Duffy Motion to Not Renew the Snowboarding Lessons Contract with the YMCA Mr. Morgan stated only five people signed up this past season. Mr. Collins spoke with the YMCA and they did not break even on the lessons. Mr. Collins stated it took at least 12 hours, plus additional hours to groom the section each week. Mr. Morgan stated staff does not recommend these lessons for next season. MOVED BY MR. CZARNECKI, SUPPORTED BY MR. MONSMA TO NOT RENEW THE SNOWBOARDING LESSONS CONTRACT WITH THE YMCA AT HAWK ISLAND COUNTY PARK PER STAFF S RECOMMENDATIONS. THE MOTION CARRIED UNANIMOUSLY. Absent: Kevin Duffy Motion to Authorize the Submittal of a Grant Application to the Michigan Department of Natural Resources For The 2015 DNR Urban & Community Forestry Grant Program for Lake Lansing Parks Mr. Morgan stated Billy Hartill is assisting Mr. Witte with a grant request. Mr. Morgan stated we have $5,000 and this is a 50/50 matching grant to replace trees, such as Red Maple, Red Oak, and Burr Oak. MOVED BY MR. MONSMA, SUPPORTED BY COMMISSIONER KOENIG TO AUTHORIZE THE SUBMITTAL OF A GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES FOR THE 2015 DNR URBAN AND COMMUNITY FORESTRY GRANT PROGRAM FOR $5,000 WITH LOCAL MATCH OF $5,000 OUT OF 2015 FISCAL CIP FUND FOR TOTAL PROJECT OF $10,000 FOR LAKE LANSING PARKS. THE MOTION CARRIED UNANIMOUSLY. Absent: Kevin Duffy PRESENTATION BY MID-MICHIGAN MOUNTAIN BIKE ASSOCIATION - BRINDLEY BYRD Mr. Brindley Byrd from the Mid-Michigan Mountain Bike Association gave a PowerPoint presentation. Mr. Byrd stated there are 40 members in their chapter and they work with other organizations such as the International Mountain Bike Association (IMBA), 11 other Michigan IMBA local chapters, the Michigan Mountain Bike Association (MMBA), Michigan Trails & Greenways Alliance (MTGA), and the League of Michigan Bicyclists. Mr. Byrd provided their website: Mr. Byrd stated they track up to 104 Michigan trails such as Potawatomi, Yankee Springs, Merrell, Glacial Hills, Novi Tree Farm, and Fort Custer. Mr. Byrd reviewed their philosophy on trail use: 1. Ride on open trails only 2. Leave no trace 3. Control your bicycle 4. Yield to others 7

8 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 6 5. Never scare animals 6. Plan ahead Mr. Byrd discussed the chapter activities. They have demo days and you can ride the newest bikes. They also host group rides, on Monday nights at 6:00pm all skill levels are welcome and are encouraged to attend. They also have a no drop format in which they sort people into groups and then lead and follow them by their members. The no drop format is held at Burchfield County Park at 6:00pm on Mondays and the free for all bike rides is at 6:00pm on Thursdays at Anderson Park. Mr. Byrd stated they have completed approximately 507 hours of trail maintenance since 2011 on all their trails. Mr. Byrd discussed signage. Signage helps with first responders and makes the trails safer and more accessible. Mr. Byrd stated they are planning a zombie relay at Burchfield Park and it would be a relay race at dusk on October 10 th. Mr. Byrd stated he will be requesting a waiver of certain park policies to be able to mark the park with glow chalk and keep the park open later. Mr. Czarnecki asked who is liable if someone gets injured on an obstacle on the biking trails in Burchfield Park. Discussion. Commissioner Koenig asked is there anything needed to improve trails. Mr. Byrd stated we need better signage. Chair Nicholls thanked Mr. Byrd for his presentation. PRESENTATION BY CAPITAL CITY RENEGADES MATT RINKER Chair Nicholls introduced Mr. Matt Rinker, president of the Capital City Renegades (CCR) in Lansing. Mr. Rinker said the club was established in Renegades Trail course and Rivers Edge course at Burchfield County Park are both ranked in the top 10 in the state of Michigan. CCR has over 100 club members. CCR designed the two courses at Burchfield County Park and helped with the installation. CCR also donated 20 baskets and members are constantly at the park working on the course. Mr. Rinker stated the courses are well managed and pristine, and it feels like a country club setting. There are water jugs at the holes and bathroom facilities are readily available. We also rent discs at the park. Mr. Rinker stated he strings trees around baskets and trees, to make sure it has that country club feel. Mr. Rinker said to maintain the beauty of the course, he would like to plant grass in front of the t-pads, reinforce the bunkers, and pull invasive species like autumn olives and dead trees. Mr. Rinker stated they run a doubles league to attract new players, and they have a new player with an experienced player. They start at Burchfield Park, and then they rotate to other courses. They also run a Wednesday single league, which runs 20 weeks, of which 10 are played at Burchfield County Park. They also host a tournament that has players. Mr. Gehl stated Mr. Rinker and the MMMBA and park staff have worked together. Mr. Gehl stated both agencies have tremendous workers and are role models for their sports. In the country, we have ranked number three in the number of courses and players per capita. Because of Michigan s location we don t get the big tournaments however. The number one ranked course in 8

9 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 7 Michigan is Flip City in Ludington. Commissioner Koenig asked what makes Burchfield County Park a top course. Mr. Rinker stated the design-damian Redman designed the first course, and Mr. Rinker created the second course. The constant upkeep on the trails, having two different baskets and t-pads, makes it a beginner friendly and also advanced course. Mr. Bennett asked how people feel about paying to play to disc golf. Mr. Rinker stated the sport is trending more toward pay to play. Initially it did deter people, but once they pay and see the courses, they understand the value received. Commissioner Koenig asked is there anything to do to make disc golf better? Mr. Rinker said the constant maintenance on the courses and removing all the autumn olives. Mr. Rinker also said building a bridge by holes 14 and 15 about which he has been in communication with Mr. Gehl. Mr. Gehl said we continually plant and replant trees. Mr. Monsma asked what autumn olive is and Mr. Buckley stated autumn olive is an invasive bush, which grows 12 feet high and has thorns. Mr. Schelke asked what site he would recommend for a new disc golf course. Mr. Rinker thinks Lake Lansing Park North may do well for a new course. Chair Nicholls thanked Mr. Rinker for the presentation. FINANCIAL REPORT Ms. Fraser referenced the report in the packet. Discussion. ADMINISTRATIVE REPORTS Director/Administrative Reports~ Mr. Morgan referred to the reports in the packet. Park Manager Reports~ No discussion. OLD BUSINESS Trails & Parks Millage Task Force/Consultant Update ~ Mr. Morgan stated the consultant is conducting an inventory and has found some bridge concerns on various trails. The consultant has brought these issues to the attention of the City of Lansing. There is a VIP bike ride coming up on September 17 th. The next task force meeting will be held on September 30 th. Ms. Krupiarz is working on setting up public input meetings which will be posted on the website. There are plans for a VIP float from Burchfield Park also underway. Ranger I / Mechanic Update ~ Mr. Morgan stated the mechanic starts August 30 th and the ranger will start September 8 th. The mechanic will work at all three parks, and the bay is at Hawk Island. There are several lists of equipment and work tasks for both employees. NEW BUSINESS 2016 Controller Recommended Park Budget ~Ms. Fraser stated there is a copy of the complete Controller Recommended Budget in the packet and we have condensed it into three pages handed out at the meeting. Ms. Fraser stated the Parks Department requested $178,760 for additional operating and the recommended amount from the Controller s office was $93,200. We did get the increase for minimum wage since the 9

10 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission August 24, 2015 Page 8 minimum wage goes up to $8.50 in January. We have not increased seasonal wages since 2009, other than to accommodate minimum wage. Ms. Fraser stated Park Commission meeting fees, utilities, sheriff patrols, training, maintenance supplies, and adverting were funded. Mr. Pratt stated the Controller s report states we are down $13,000 from last year. Ms. Fraser said, yes, the overall budget is down $13,000, but we have funds in controllable areas where we need them. Ms. Fraser clarified we need to consider the entire budget, for example there are changes in expenses. The master plan is $25,000 less than what we have in our budget, non-controllable is down $48,000 but there is a $10,000 increase in utilities. Mr. Morgan stated that the retirement packages are different, and that accounts for some of the change too. Mr. Czarnecki asked about the additional staff request. Commissioner Koenig said the Clerk s office asked for a position on the Z-list. Mr. Morgan stated Ms. Morton said we can revisit millage dollars in the future after the consultant s plan is complete and the Board of Commissioners decision on the percentage of allocations. Commissioner Koenig said we can do a budget adjustment at any point. Mr. Czarnecki said we need to be careful about percentage we give to parks versus trails. REPORTS OF STANDING COMMITTEES Planning & Community Outreach Committee~ Mr. Monsma stated there was a report on the transition of the Friends of Ingham County Parks. Mr. Monsma said there was an extension discussion of the hardship program. Budget & Personnel Committee~ Mr. Czarnecki stated the committee talked about the budget in depth. CORRESPONDENCE & CITIZEN COMMENT Mr. Morgan read the draft response for the military discount question and corrections were made. BOARD/STAFF COMMENTS None. LIMITED PUBLIC COMMENT None. Adjournment: There being no further business, the meeting was adjourned at 8:27pm. Meeting adjourned Minutes submitted by: Nicole Wallace, Recording Secretary 10

11 Ingham County Parks Department Financial Report August 31,

12 Operating Budget Report August 31, 2015 Original Budget Revised Budget 2015 YTD Total Admin Burch Lk Lan Hawk Is REVENUE Special Event Fees 3,500 3,500 4,675 4, Parking Fees 295, , ,256-39,933 68, ,720 Donations / Friends 5, Passport Fees 15,000 15,000 12,925 12, Misc Revenue 4,000 4, Capital Improvement Tsf In - Cap Improvement - 55,000 41,250 29,250 Carry Over Surplus Used 15,250 23,250 Revenue Trf In - F ,000 37,500 Revenue Trf In - F-101 1,618,906 1,631,550 1,214,179 1,214, TOTAL REVENUE 1,956,656 2,077,300 1,574,352 1,261,596 39,933 68, ,720 PERSONNEL SERVICES Salaries & Wages Perm 693, , , , Salaries & Wages Seasonal 282, , ,535 12,105 49,867 60,814 75,749 Overtime Permanent 4,783 4,783 4,094 3, Overtime Seasonals 3,587 3,587 6, ,637 3,441 FICA County Share 53,017 53,017 44,715 29,940 3,826 4,856 6,093 Meeting Fees 6,000 6,000 3,120 3, Fringe Benefits 397, , , ,637 1,989 2,511 3,122 TOTAL PERSONNEL SERVICES 1,440,660 1,433, , ,960 55,833 70,839 88,860 CONTROLLABLE EXPENSES Supplies 0 8,000 8,720 8,720 Office/Printing/Postage/Copying 17,980 16,400 5,663 5, Non-Cap Equipment 4,900 4,900 2,330-1, Controlled Capital Items - - 3, ,120 Maintenance Supplies 71,500 94,500 57,464-16,227 16,764 24,473 Other Supplies 21,111 21,111 10,826 1,118 5,191 1,955 2,562 Small Tools 1,500 1, Uniforms/Cleaning/Clothing 6,100 6,100 6,524 6, Gas-Grease-Oil 57,600 48,880 18,351 18, Med Services - Physicals 1, Memberships/Subscriptions/Adver/Assessments 2,900 12,900 13,390 13, Contractual Services / Consultants 3,400 33,400 8,015 1,355 1, ,182 Travel - Local / Training 3,100 6,100 5,800 5, Telephone 7,484 7,484 3,430 3, Maintenance Contractual 25,673 25,673 9,444-3,893 2,113 3,438 Equipment Repair/Maint 30,400 50,620 37,289 2,497 12,172 8,519 14,101 Equipment Rental 3,038 3, Special Projects - Master Plan 25,000 25,000 - TOTAL CONTROLLABLE EXPENSES 282, , ,236 57,081 40,190 31,224 55,020 NON-CONTOLLABLE EXPENSE Insurance 29,341 29,341 14, , Utilities 57,794 57,794 40,122 7,411 6,212 6,738 19,761 Courier Service 1,624 1, Telephone Allocation Costs 3,247 3, MIS Support 121, ,640 55,245 54, Vehicle Service Charge 19,664 19,664 7,595 7, TOTAL NON-CONTROLLABLE EXPENSES 233, , ,881 88,572 6,212 6,738 19,761 CAPITAL OUTLAY BUILDING REP/MAINTEN 2 ROOVES 16, LAND IMPROVEMENT - GRAVEL 14, CAPITAL IMPROVE MATERIALS -MULCH 15,000 12,465 12, TOTAL CAPITAL OUTLAY 45,000 12,835 12, TOTAL OPERATING REVENUE 1,956,656 2,077,300 1,574,352 TOTAL EXPENSES 1,956,656 2,077,300 1,229,445 CHANGE IN FUND BALANCE 344,907 12

13 208 Fund - Parking Revenue and Expenses - YTD Monthly Revenue Report August 31, TOTAL Burchfield LLS LLN Hawk Is ALL Burch Burch LLS LLS LLN LLN Hawk Is Hawk Is Parking Parking Parking Parking Parks Parking Parking Parking Parking Parking Parking Parking Parking TOTAL TOTAL Revenue YTD Date 39,933 56,036 12, , ,256 Jan 4,702 3, ,673 9,006 16,375 12,638 Feb 4,000 3, ,242 6,907 12,242 10,209 Expenditures Mar 1,460 1, ,933 10,348 7,393 12,054 Personnel 9,012 5, ,375 42,229 Apr 4,897 5, , ,265 25,924 15,462 31,273 24,639 Operating Supplies May 5,830 4,837 12,343 7,420 5,264 3,857 21,919 25,889 45,356 42,003 Jun 9,263 7,760 16,087 13,739 4,519 3,430 39,389 30,234 69,258 55,163 Expenditures YTD Date 9,052 5, ,436 42,370 Jul 6,064 6,052 16,355 17,996 2,960 1,895 31,594 33,587 56,973 59,530 Aug 7,162 7,258 13,698 14,355 2,284 2,121 21,380 23,286 44,524 47,020 Total Revenue 39,933 56,036 12, , ,256 Sep 2,842-5,178-1,337-9,393-18,750 - Total Expenditures 9,052 5, ,436 42,370 Oct ,903-7,788 - Nov 110-1, ,803 - % Expenditures to Revenue 22.67% 10.05% 2.00% 17.73% 16.09% Dec ,083-3,323 - YTD Balance 30,881 50,405 12, , ,886 YTD 47,311 39,933 65,466 56,036 17,451 12, , , , ,256 13

14 508- ENTERPRISE FUND CONSOLIDATED MONTHLY BUDGET UPDATE BY PARK As of August 31, 2015 Budget Total YTD HI YTD BUR YTD LL YTD REVENUE SHELTER FEES 58,000 57,948 22,995 15,728 19,225 DISC GOLF FEES 21,000 20,405-20,405 - BOAT RENTAL 55,000 47,998 13,483 27,557 6,958 BOAT LAUNCH FEES 17,000 17, ,007 SKI RENTAL 2,000 7,423-7,423 - FOOD CONCESSIONS 40,000 54,838 34,727 2,911 17,200 BAIT/TACKLE REVENUE LL HOUSE 9,600 6, ,357 ADMISSION FEES 18,000 48,633 48,633 INFLATABLE RENTALS 1,000 1, ,350 SNOW TUBE RENTAL 2,000 2,937-2,937 - SNOW HILL RESERVATIONS 600 DOG PARK REVENUE 10,000 9,160 9, DAY CAMP 15,000 11,569-11,569 - VENDING MACHINE COMMISSIONS CABANA 5,000 3,510 3,510 INTEREST CARRY OVER SURPLUS USED 38, TOTAL REVENUE 292, , ,508 88,532 68,097 PERSONNEL SERVICES WAGES & BENEFITS - SEASONAL 152, ,907 41,865 40,758 39,284 TOTAL PERSONNEL SERVICES 152, ,907 41,865 40,758 39,284 CONTROLLABLE EXPENSES PRINTING 4, CONTROLLED CAP OTHER MAINTENANCE SUPPLIES 20,000 10,046 7,419 2, OTHER SUPPLIES 26,391 28,757 16,330 2,483 9,944 CONTRACTUAL SERVICES 5,000 5, ,000 UTILITIES/INSURANCE 12,500 8,577 8, TELEPHONE MAINT-RELATED CONTRACTUAL 1, EQUIPMENT REPAIR & MAINT EQUIPMENT RENTAL SALES/USE TAX 2,800 1, ADMIN DISTRIBUTION 28,814 29,210 20,729 4,251 4,229 TOTAL CONTROLLABLE EXPENSE 102,550 83,713 54,417 9,332 19,963 TRANSFERS OUT-F101 TRANSFER OUT-SNOW EQUIP 22,420 16,815 16,815 TOTAL TRANSFERS OUT-F101 22,420 16,815 16,815 CAPITAL OUTLAY ROOF BOAT RENTAL BUR 4, ROOF OVERLOOK 672 PEDAL BOATS HAWK ISLAND & LL 7,000 7,245 CANOE/KAYAKS- BUR 5,000 4,913 LL DOCK(2014) 962 TOTAL CAPITAL OUTLAY 16,000 14,154 TOTAL OPERATING REVENUE 292, , ,508 88,532 68,097 TOTAL OPERATING EXPENSES 292, , ,097 50,090 59,247 CHANGE IN FUND BALANCE - OPERATIONS 0 53,316 19,411 38,442 8,850 REVENUE 292, ,903 EXPENSE - OPERATIONS 292, ,695 EXPENSE - CIP - NET CHANGE - FUND OVERALL 53,209 14

15 508 Enterprise Fund Report as of August 31, 2015 LLN Boat Burch Burch Burch Burch Burch Burch LLS LLS LLS LLS Hawk Is Hawk Is Hawk Is Hawk Dog Shelter Launch Shelter Can/Boat Food Disc Golf Camp Ski Shelter Boat Food House Shelter Boat Food Tubing Park TOTAL Hill Park Shelter 6,590 15,728 12,635 22,995 57,948 Boat/Canoe Rental 27,557 6,958 13,483 47,998 Boat Launch 17,007 17,007 Burchfield Ski Rental 7,423 7,423 Misc Revenue/St. Grant 0 Food Concessions 2,911 17,200 30,283 4,444 54,838 Bait/Tackle 2 2 Lk Lansing House Rental 6,358 6,358 Soccer - field usage 0 Interest Revenue 166 Inflatable Equipment Rental 1,350 1,350 Burch Snow Tube Rental 2,937 2,937 Day Camp 11,569 11,569 Hawk Cabana 3,510 3,510 Dog Park 9,160 9,160 Snow Tubing - Reservations Disc Golf 20,405 20,405 Snow Tubing Admissions 48,633 48,633 Carry Over Surplus 0 Revenue to Date 6,590 17,007 15,728 27,557 2,913 20,405 11,569 10,360 13,985 6,958 17,200 6,358 26,505 13,483 30,283 53,677 9, ,904 Expenditures Personnel - seasonal 4,757 9,358 3,928 10,954 4,083 3,784 12,564 5,444 6,051 8,200 10, ,634 7,089 8,813 14, ,907 Controllable Expenses 57 5, ,839 1, , ,321 14,476 3,974 4,685 45,981 Admin Expenses , ,210 Non-Controllable (ins/utilities) 102 8,475 8,577 Expenditures to Date 5,525 15,057 4,752 12,520 6,621 5,567 14,105 6,525 6,795 8,971 21,087 1,868 12,131 9,109 23,988 45,192 5, ,675 Total Revenue 6,590 17,007 15,728 27,557 2,913 20,405 11,569 10,360 13,985 6,958 17,200 6,358 26,505 13,483 30,283 53,677 9, ,904 Expenditures to Date 5,525 15,057 4,752 12,520 6,621 5,567 14,105 6,525 6,795 8,971 21,087 1,868 12,131 9,109 23,988 45,192 5, ,675 YTD Balance 1,065 1,950 10,976 15,037 (3,708) 14,838 (2,536) 3,835 7,190 (2,013) (3,887) 4,490 14,374 4,374 6,295 8,485 3,299 84,229 CIP Canoe/Kayaks - Burch 4,913 CIP Lake Lansing Restroom/Concession Net Operations 84, Total Fund Balance 273,120 CIP Boat Rental Roof - Burch Available Fund Balance 33,227 CIP Pedal LL and Hawk 7,245 Capital Improvement 14,153 CIP Overlook Shelter Total Fund Balance 66,514 CIP LL Dock(2014) 962 Transfer Out-Snow Equip 16, Available Fund Balance 38,229 14, Total Fund Balance 78, Interim Unrestricted Fund Balance 33, Available Fund Balance 49,154 Current Available Funds 86,488 Net Change Fund Balance 53,208 S:\FINANCE\MONTHRPT\2015\508 by org

16 Item Zero Turn Mower - BUR Zero Turn Mower - LL Dump Truck/Plow/Salt Spreader - BUR /4 Ton 2WD Pick-Up - BUR WD Tractor w/loader - BUR Roof White Restroom - LLN Roof Picnic Area Restroom - LLS Reforestation - LLS + grant application Playground Mulch - All Parks Gravel/Road Maintenance - LLS Gravel/Road Maintenance - BUR Buoys/Swim Ropes - All Parks Perry Rd. Paving Assessment Path Repair - HI Parking Lot Repair - HI Master Plan Roof - Boat Rental - BUR Roof - Overlook Shelter Lifejackets - Canoe/Kayak Pedal Boats - HI & LL Canoe/Kayaks - BUR Call Center Software Cross Cut Shreder Poster Printer CPU - Office - Window Desk CAPITAL IMPROVEMENT & PROJECTS/EQUIPMENT Lake Lansing Dock (2014/508) Lake Lansing Restroom/Concession (2013/450) Status Report as of August 31, 2015 Original Budget Adjusted Budget Encumbrance GENERAL FUND Actual Cost Balance Status * Staff Notes 14,000 14,600 (600) Complete 14,000 12,431 1,569 Complete 42,000 44,340 (2,340) Complete 27,000 25,120 1,880 Complete 35,000 35,495 (495) Complete 8, ,000 Getting Bids 8, ,000 Getting Bids 5, ,000 15,000 12,465 2,535 In Progress + DNR GRANT / $120 per tree 7, ,000 Carry Forward , ,000 Carry Forward ,500 2,677 1,823 Complete 10, ,050 Complete 10,000 70, ,000 10, , : $15,000 CIP + $45,000 grant : $10,000 CIP 25, ,000 Developing RFP ENTERPRISE FUND , ,638 Complete Complete Transferred balance to Overlook and Lifejackets 2,937 2, In Progress P.O. Issued 7,000 7,245 (245) Complete 5,000 4, Complete INFORMATION TECHNOLOGY Complete Complete 1, Canceled Complete CARRY FORWARD 6, ,963 In Progress 14,855 3, ,105 In Progress Shade Kite PO Issued * Status = In Progress, On Hold, Complete S:\FINANCE\MONTHRPT\2015\CIP 16

17 2015 Trails & Park Millage Fund 228 8/31/2015 Budget Actual Tax Revenues 3,282,981 3,357,875 Carry Over Surplus Used 3,159,467 Interest Revenue 0 13,547 Total Revenue 123,514 3,371,423 Tax Refund Interest 0 18 Consultants 73,514 0 Transfers Out/208 50,000 37,500 Total Expenses/Transfers Out 123,514 37,518 Net 0 3,333,905 17

18 Directors Report August 20 th -September 22 nd (September 28 th, Park Commission meeting) It is my intention, each report, as I submit my report to you that I will begin by remind us all of our purpose. Mission Statement: The Ingham County Parks & Recreation Commission and Ingham County Parks Department will provide quality outdoor recreation opportunities and facilities for all segments of our population. We will strive to enhance the quality of life for park visitors and county residents through active citizen involvement, planned acquisition, preservation and professional management of park lands. Again, worked with Nicole and Karen on various committee agendas, supporting documents and internal items. Worked with Trail & Parks Consultant Mannik Smith on several items including discovery of some critical deficiencies in two segments of the Lansing River trail. Worked with consultant on notifying the City of Lansing of these issues that were discovered as part of the inventory process for our plan. Worked closely with Consultant Mannik Smith and Task Force Chairs on creating an agenda for the next Task Force meeting and getting the packets ready for the BOC. Rode additional Sections of the Lansing River trail and explored one last segment from car and plan to ride it with Park Commissioner Johnathan Schelke. Conducted a VIP Ride with BOC, Park Commission and Consultant Team Members along a segment of the Delhi Trail. Met with Sarah Nicholls on master plan items, specific the public input portion and our customer service online surveys and the overall RFP for the Parks Comprehensive Master Plan. Worked with Jim Hudgins from purchasing on developing a timeline to go out to bid for this planning document still this fall. Worked with Sarah Nicholls and staff on development of a one page public input survey for Parks to be handed out as part of the Trails & Parks series of six meetings. Worked with consultant and staff on a plan for getting notice out for the upcoming public input meeting for the Trails & Parks Task Force Master Planning. Met with Consultant Mannik Smith to review items that had been completed and talk about future timeline and action items. Reviewed the 2016 Budget Request with Karen and Staff. Conducted monthly staff meeting review Jill Rhode s recommendations and bargain planning for upcoming Budget Committee meeting. Followed up with a meeting to discuss the chart of accounts. Met with Sheriff Department personnel and Park Managers to review this past summer s contractual services. Worked with Nicole and Jill Rhode on snow hill equipment payback resolution, attended BOC meetings to get this passed along with Brian Collins. Corresponded with two new hires on various item and worked with HR and staff to get beginning packets, information, equipment, etc Worked with staff and Travis Parsons from HR on 29 hour rule for seasonal part-time employment and other various items. Followed-up on Lake Lansing North potential land gift(s). Spoke with County Attorney about what needed to be done to make this happen. Met with Paul Pratt to discuss Drain Commission role in this process. Continued to work with Jared Cypher on various items for the Trails & Parks Task Force and other Park related items that required coordination. 18

19 Attended Controller monthly meetings, gave park report short narrative, Task Force update. Continued to correspond with USDA-Fish and Wildlife and MDNR on Deer Management for Lake Lansing and (CWD) chronic wasting disease items and follow-up with. Still three reported with positive CWD. Both a mechanic, David Strahle and ranger I, Christopher Wascher. Have started everyone is excited they are on board! Continue to meet with Nicole & Karen weekly, sometimes daily, and more frequently to stay on tasks with day-to-day park operations. Karen is working to set-up meetings to discuss direction and guidance with Kevin Duffy and Friends Board in the coming weeks. Continued working on items and thoughts from Jill Rhode s recommendations to the Park Department. Worked with staff and budget committee on beginning new chart of accounts that will start Jan Continued to work with Brian Collins and Road Department staff to discuss the Passport Grant for Hawk Island. We will be working with purchasing on an RFP for re-bidding work to be completed on the trail. RFP s to go out again early The grant does not expire until March of Continued to have monthly staff meetings, other specific meetings with staff as necessary to go over current items. Met with Eaton and Clinton County Parks Directors and discussed parks and greening videos at Fitzgerald Park in Eaton County and took a tour of the Ledges, quite impressive! Did talk on Tim Barron s Radio Michigan Program, promoted parks and Trails & Parks Master Plan. Met with new City Manager of Leslie and talked about parks and trails. Coordinated with IT about making sure that new software/hardware for revenue would be adaptable. Coordinated with Stacy Byers, Farmland Preservation about partnering for Greening next phase with Tri- County and MDNR. Attended a Healthy Life Styles meeting sponsored by Capital Area Health Alliance. Attended a Heart of Michigan group meeting talked about trails. Attended Greening Mid-Michigan Buss tour sponsored by Tri-County and talked about parks & trails. Continued working with Greening Mid-Michigan Coordination team working on a multi-county (Ingham, Clinton, and Eaton) promotional video spot for the updated marketing portion of this groups efforts as well as ones specific for the Ingham Parks. Attended a MDOT University Regions Trails Plan meeting. Attended both Planning and Budget & Personnel Committee meetings. Prepared for staff meeting and park commission committee and board meeting, working on agendas. Fall is quickly approaching with brilliant display of color and natural beauty. Get out to a County Park this fall and enjoy the show! 19

20 August- Parks Office Monthly Report Communications, Planning & Research Schedules and agendas for numerous meetings were coordinated with staff and the park commission. Resolutions were prepared. We prepared orientation packets for the new park staff. Customer Service We received 968 phone calls in the month of August. 120 park visitors made a picnic shelter reservation in August. Staff responds to multiple general inquiries regarding passports each month and in addition we accepted 18 U.S. passport applications. We have received 75 requests for future special events in the parks office. Office staff assists the event coordinators with the event application, park reservations and coordinates the application process with park mangers for approval. In August 200 requests for low income fee waivers were received and mailed to park visitors. Accounting/Budget Department revenue remained steady in August and over $100,000 was receipted. Routine work including payroll, accounts payable, financial reports, transmittals and journal entries continue. We received and reviewed the controller s recommended budget for Marketing Social Media continues to engage our park fans! We posted to Facebook 93 times in August and engaged over 23,000 people. 53 Tweets went out to followers on Twitter and just over 6,000 people were reached. Our top tweet was We know some awesome picnic spots! #HawkIsland #LakeLansing #Burchfield #nature #parks Our top media tweet was an awesome picture of some well-known Grand River kayakers! We are working on updating several of our print pieces brochures and flyers. In August we had the Ingham County Parks booth at the fair and distributed over 1,300 brochures. We have begun researching an update to our display board at the Human Services Building. The board is over 15 years old and in need of a facelift. 20

21 September 2015 Parks Commission Meeting Monthly Report - Constructed shelter for Snow Groomer Hawk Island County Park Before After Other activities: - Shut down/tear down of beach and splash pad. - Shut down of boat rentals. - Began prepping snow hill for winter season. - Hosted numerous 5k races and 2 triathlons. - New mechanic started going through all equipment - Continued work on tree removal for trail repaving 21

22 Burchfield Park August report Attended park commission meeting on August 24 August was normal with the water levels on the river back to normal. We completed the rebuilding of the steps and landing at overlook pavilion area and added a small sitting area. We continue to remove dead trees on the golf course and had a large beach tree snap in half. We are experimenting with rubber trash cans in the shelters and phasing out the metal ones. Canoe and kayak trips were once again busy and were very similar to last year. We set an all-time high in single day revenue for boats with over $1850. The dump truck was sent back in for major repairs and modifications. 22

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24 Lake Lansing Manager s Report for September: 1. Hosted multiple Special Events 2. Interviewed and trained new seasonal staff 3. Close boat rental, beach, and concession areas 4. Submit DNR Urban Forestry grant 5. Plant a donation tree 6. Continue beach house renovations 7. Continue removing woody invasives and site prep for milkweed planting 8. Continue attending required meeting 24

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28 Please rate the following: (circle one) Helpfulness of park personnel Excellent Good Fair Poor Unacceptable N/A Appearance of Parks Excellent Good Fair Poor Unacceptable N/A Restroom Cleanliness Excellent Good Fair Poor Unacceptable N/A Number of County Parks Select which ac vity(s) you did while at the park(s). (circle all that apply) Baseball/Softball Picnic Basketball Playground Biking Rowboat Canoe/Kayak Run Concert Sledding Cross Country Ski Snow Tubing Disc Golf Splash Pad Fishing Swim Hiking Trike Track Horseshoes Volleyball Mountain Biking Walk Pedal Boat Other (please specify) What could we do to make your next visit more enjoyable? How likely are you to recommend an Ingham County Park? (circle one) Very Likely Likely Not Likely I don't make these types of recommenda ons RECREATE INGHAM COUNTY Please list any specific changes or improvements you would like to see in the parks. Are there any areas of our county that are lacking parks and recrea onal facili es or opportuni es? How do you feel about adding or improving the following ac vi es and facili es in the County Parks? Mountain Biking Disc Golf Splash Pads River Access Dog Parks Hiking/Biking/ Walking Trails Winter Sports Paved nonmotorized trails connected to the Lansing River Trail Not at all important Somewhat important Very important Extremely important What is the single most important thing that prevents you from using the parks? Lack of time Poor health/mobility Can't afford the fees Lack of interest/don't care to Forget they are here Other Do any of these physical barriers restrict or prevent you from using the Ingham County Parks? Physical access to the park or facilities Lack of accessible parking Parks too far away from your location Lack of interest/don't care to Other PARK FUNDING Would you like the Ingham County Parks Department to invest more money in the parks? Yes Maybe Depends on the investment No We need your help! Need More Just Right Don't Use Them 2015/2016 Are you willing to pay for improvements in the Ingham County Parks using any of the following methods? Yes, increase activity fees Yes, increase shelter reservation fees Depends on the investment No, unwilling to pay anything for parks No, can t afford to pay anything for parks Are you willing to pay any new taxes or user fees to help pay for improvements in the Ingham County Parks? Yes Maybe Depends on the investment No 5 year Master Plan Public Input Survey The Ingham County Parks Department is upda ng its five year Master Plan. This survey was specifically created to gather informa on from residents to learn more about your recrea onal interests and to provide an opportunity to express opinions concerning the programs, ac vi es, and the quality of your parks. PARK FACILITIES Did you or any member of your household visit any of these County Parks in the last year? If yes, about how many mes in the past year? Burchfield Park Yes No # Times Hawk Island Yes No # Times Lake Lansing North Yes No # Times Lake Lansing South Yes No # Times How o en do you visit an Ingham County Park(s)? Weekly More than once weekly Monthly More than once monthly Other Do you see a need for more picnic shelter facili es at: Burchfield Park Yes No How would you like the Ingam County Parks to pay for new ameni es and investments in the parks? Use existing budget Millage User Fees Donations Grants Hawk Island Yes No 28 Lake Lansing North Yes No Lake Lansing South Yes No

29 PARK FUNCTIONS PARK MAINTENANCE This assessment will help the Parks Department in evalua ng and upgrading its current maintenance prac ces to be er meet the needs of the ci zens. Please indicate if you agree or disagree with each statement below. From the following list of func ons that could be performed by the Ingham County Parks, please rate the level of importance of each one: 1. Operate and maintain county parks and facili es. Very important Agree Disagree Somewhat important Not important Mowing schedules are adequate Trash and garbage containers are emp ed frequently Not sure Restroom facili es are clean and sanitary When choosing a park or other area in which to engage in outdoor recrea on, how important is each of the following factors in your choice? Please check one response for each factor. Not at all important Somewhat important Very important Extremely important Sense of safety/security Cleanliness of the area Existence of water features, e.g., lakes, streams Existence of hiking/biking trails Friendliness of park staff Rural/remote feel Length of hiking/biking trails Existence of family friendly facili es/ac vi es Proximity to my home Availability of convenient parking Approximately how o en do you par cipate in each of the following outdoor ac vi es when they are in season? Please check one response for each ac vity. Almost every day About once a week About once a month About once a year Never Bird watching Canoeing/kayaking Winter sports Disc golfing Fishing Hiking/Walking Mountain biking Picnicking Running Bicycling Please provide your name, phone number or address if you would like to be contacted. 2. Preserve the environment and provide passive open space. Very important Outdoor facili es are properly maintained Adequate parking facili es are provided Somewhat important Not important Not sure Parking and recrea on areas are well lit 3. Provide places and facili es for outdoor recrea onal opportuni es. Very important Trails are well maintained Trail signage provides clear direc on Somewhat important Not important Not sure ADDITION COMMENTS OR SUGGESTIONS How are you kept informed of Ingham County Parks Department ac vi es and programs? Lansing State Journal Parks Department Website Ingham County Parks Facebook Ingham County Parks Twi er Ingham County Parks Instagram Posters Park Kiosks Adver sements Greater Lansing Visitor Conven on Word of Mouth Other 29

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40 Balance Sheet Accounts Parks Administration Lake Lansing Park Hawk Island Park Burchfield Park GENERAL CASH STATE GRANTS OTHER DEPOSITORY CASH INTEREST REVENUE PICNIC SHELTER FEES PICNIC SHELTER FEES PICNIC SHELTER FEES IMPREST CASH PASSPORT REVENUE SPECIAL EVENT FEES SPECIAL EVENT FEES DISC GOLF FEES ACCTS REC GEN SALE OF FIXED ASSETS BOAT RENTAL BOAT RENTAL SPECIAL EVENT FEES INTEREST RECEIVABLE DONATIONS BOAT LAUNCH FEES FOOD CONCESSIONS CANOE/KAYAK RENTAL DUE FROM OTHER FUNDS INSURANCE PROCEEDS SKI RENTAL PARKING FEES BOAT RENTAL DUE FROM MUNICIPALITIES MISC REVENUES FOOD CONCESSIONS SNOW HILL ADMISSION FEES SKI RENTAL DUE FROM STATE INSURANCE RECOVERY LL HOUSE INFLATABLE RENTALS FOOD CONCESSIONS DUE FROM FED GOVERNMENT CARRY OVER SURPLUS USED PARKING FEES SNOW TUBE RENTAL PARKING FEES PREPAID EXPENSES REVENUE TSF IN F INFLATABLE RENTALS DOG PARK REVENUE INFLATABLE RENTALS VOUCHERS PAYABLE REV TRF IN F REVENUE TSF IN F REVENUE TSF IN F DAY CAMP WAGES PAYABLE REV TRF IN F REV TRF IN F REV TRF IN F VENDING MACHING COMMISSIONS COMP ABSCD ABSENCES REV TRF IN CAP IMP F SALARIES & WAGES PERM SALARIES & WAGES PERM REVENUE TSF IN F RETAINAGE PAYABLE SALARIES & WAGES PERM SALARIES & WAGES SEASONAL SALARIES & WAGES SEASONAL REV TRF IN F DUE TO OTHER FUNDS SALARIES & WAGES SEASONAL SALARIES & WAGES OT PERM SALARIES & WAGES OT PERM SALARIES & WAGES PERM DUE TO STATE OF MICHIGAN SALARIES & WAGES OT PERM ON CALL PAYMENT ON CALL PAYMENT SALARIES & WAGES SEASONAL ACCRUED PAYROLL COSTS CTRL ON CALL PAYMENT OVERTIME WAGES SEASONAL OVERTIME WAGES SEASONAL SALARIES & WAGES OT PERM DEPOSIT PAYABLE OVERTIME WAGES SEASONAL MEETING FEES MEETING FEES ON CALL PAYMENT DEPOSIT HELD MEETING FEES HD TOTAL FRINGES HD TOTAL FRINGES OVERTIME WAGES SEASONAL DEPOSITS GOOD FAITH HD TOTAL FRINGES INSURANCE COST UNEMPLOYMENT INSURANCE COST UNEMPLOYMENT MEETING FEES ACCTS PAYABLE CONTROL INSURANCE COST UNEMPLOYMENT FICA COUNTY SHARE FICA COUNTY SHARE HD TOTAL FRINGES ADVANCES FROM OTHER FUN FICA COUNTY SHARE INSURANCE COST LIABILITY INSURANCE COST LIABILITY INSURANCE COST UNEMPLOYMENT BUDGETARY F/B RSV ENCUMBRANCES INSURANCE COST LIABILITY HEALTH INS PHP HEALTH INS PHP FICA COUNTY SHARE ENCUMBRANCE ACCOUNT HEALTH INS PHP HEALTH INS EMPLOYEE REMB HEALTH INS EMPLOYEE REMB INSURANCE COST LIABILITY DEFERRED REVENUE HEALTH INS EMPLOYEE REMB RETIREE HLTH INS CHARGEBACK RETIREE HLTH INS CHARGEBACK HEALTH INS PHP DEF REVENUE LAKE LANSING RETIREE HLTH INS CHARGEBACK RETIREE HEALTH INS TRUST CHG RETIREE HEALTH INS TRUST CHG HEALTH INS EMPLOYEE REMB DEF REVENUE BURCHFIELD PARK RETIREE HEALTH INS TRUST CHG INSURANCE COST MCLAREN INSURANCE COST MCLAREN RETIREE HLTH INS CHARGEBACK DEF REVENUE HAWK ISLAND INSURANCE COST MCLAREN DENTAL INSUR ADMIN DENTAL INSUR ADMIN RETIREE HEALTH INS TRUST CHG DEF REV SHELTER/LAKE LANSING DENTAL INSUR ADMIN INSURANCE COST VISION INSURANCE COST VISION INSURANCE COST MCLAREN DEF REV SHELTER/HAWK ISLAND INSURANCE COST VISION LIFE INS LIFE INSURANC LIFE INS LIFE INSURANC DENTAL INSUR ADMIN DEF REV SHELTER/BURCHFIELD LIFE INS LIFE INSURANC DISABILITY INS DISABILITY INS INSURANCE COST VISION EQUITY ACCT GEN DONATIONS PARK DISABILITY INS CO RETIREMENT PROGRAM CO RETIREMENT PROGRAM LIFE INS LIFE INSURANC RESERVE FOR ENCUMBRANCES CO RETIREMENT PROGRAM RTMT DEFINED CONTRIBUTION RTMT DEFINED CONTRIBUTION DISABILITY INS MUNIS REVENUE CONTROL ACCT RTMT DEFINED CONTRIBUTION LONGEVITY BONUS LONGEVITY BONUS CO RETIREMENT PROGRAM MUNIS EXPENDITURE CONTROL ACCT LONGEVITY BONUS INSURANCE COST WORK COMP INSURANCE COST WORK COMP RTMT DEFINED CONTRIBUTION FUND BALANCE INSURANCE COST WORK COMP EMPLOYEE ASST PROG (CARES) EMPLOYEE ASST PROG (CARES) LONGEVITY BONUS FUND BAL NON MOTORIZED PATHWAY EMPLOYEE ASST PROG (CARES) CONCESSION SUPPLIES NEED LINE CONCESSION SUPPLIES NEED LINE INSURANCE COST WORK COMP UNRESTRICTED NET ASSETS SUPPLIES PRINTING AND BINDING PRINTING AND BINDING EMPLOYEE ASST PROG (CARES) Approprations PRINTING AND BINDING NON CAPITAL EQUIP NON CAPITAL EQUIP CONCESSION SUPPLIES ESTIMATED REVENUES POSTAGE CONTROLLED CAPITAL ITEMS OTHER CONTROLLED CAPITAL ITEMS OTHER PRINTING AND BINDING BUDGETED F/B UNRESERVED OFFICE SUPPLIES MAINTENANCE SUPPLIES MAINTENANCE SUPPLIES NON CAPITAL EQUIP PHOTO COPYING & SUPPLIES OTHER SUPPLIES OTHER SUPPLIES CONTROLLED CAPITAL ITEMS OTHER NON CAPITAL EQUIP CONTRACTUAL SERVICES CONTRACTUAL SERVICES MAINTENANCE SUPPLIES CONTROLLED CAPITAL ITEMS CMPTR ADMINISTRATION CHARGES ADMINISTRATION CHARGES OTHER SUPPLIES CONTROLLED CAPITAL ITEMS OTHER UTILITIES UTILITIES CONTRACTUAL SERVICES MAINTENANCE SUPPLIES TELEPHONE TELEPHONE ADMINISTRATION CHARGES OTHER SUPPLIES MAINT RELATED CONTRACTUAL MAINT RELATED CONTRACTUAL UTILITIES UNIFORMS EQUIPMENT REPAIR & MAIN EQUIPMENT REPAIR & MAIN TELEPHONE CONSULTANTS EQUIPMENT RENTAL EQUIPMENT RENTAL MAINT RELATED CONTRACTUAL MEDICAL SERVICES SALES/USE TAX SALES/USE TAX EQUIPMENT REPAIR & MAIN MEMBERSHIPS/SUBSCRIPTIONS OTHER TAXES/ASSESSMENTS OTHER TAXES/ASSESSMENTS EQUIPMENT RENTAL Parks Administration Continued CONTRACTUAL SERVICES SPECIAL PROJECTS COSTS SPECIAL PROJECTS COSTS SALES/USE TAX POLICE SVCS APPROP TRF OUT F APPROP TRF OUT F SPECIAL PROJECTS COSTS IT OPERATIONS TRAVEL EXPENSE LOCAL APPROP TRF OUT F EQUIP SVC CHG(NON PC) TRVL PROF DEVELOP INSTATE EQUIP SVC CHG PC TRV PROF DEVLMT OUT OF STATE NETWORK MAINT SVC CHG ADMINISTRATION CHARGES VEHICLE SERVICE CHG PROPERTY LOSS COPIER SERVICE CHARGE CLAIMS EXP SALES/USE TAX ADVERTISING OTHER TAXES/ASSESSMENTS INSURANCE & BONDS COUNTY STAFF DEV & TRA INSURANCE COST LIABILITY SPECIAL PROJECTS COSTS UTILITIES SIGN,LANDSCAPE,SURFACE TELEPHONE LAND TELEPHONE LONG DISTANCE LAND IMPROVEMENT COURIER SERVICE CAPITAL IMPROVEMENT MATERIALS TELEPHONE ALLOCATION COSTS MACHINERY & EQUIP BUILDING REPAIR & MAINT MACHINERY CARS & TRUCK MAINT RELATED CONTRACTUAL OFFICE EQUIP & FURN EQUIPMENT REPAIR & MAIN APPROP TRF OUT F VEH COLL DEDUCTIBLE APPROP TSF OUT F EQUIPMENT RENTAL 40

41 Ingham County Parks Permanent Wage Allocations by Cost Center* Administrative Burchfield Park Lake Lansing Park Hawk Island Park Director Manager Manager Manager Accounting Clerk Assistant Manager 85% Assistant Manager 15% Assistant Manager Executive Assistant Mechanic 33.33% Mechanic 33.33% Mechanic 33.33% Financial Coordinator Ranger I Ranger I Ranger I *Percentages may change year to year based off of actuals 41

42 Staff Review: Parks Summer Study Jill Rhode September 15, Chart of Accounts: Working in conjunction with the Financial Services Department, park staff is reviewing and making recommendations to Financial Services. We anticipate our input into this process will be completed by September 30 th. 2. Park Manager Access to Information: The Munis program is being added to the managers computers and training will be provided by Financial Services. 3. Cash Collections: Park staff agree that our cash collection systems are outdated and complex. We are researching a web-based Revenue Management System to manage and report revenues. With the assistance of the Financial Services and Information Technology Departments we will determine which system available best meets customer service, financial needs and is compatible with current county technology. 4. Errors: Attention to errors by administrative staff is based on the current cash handling policies and past practices. The largest area of concern has been annual park passes valued at $30 each, the value quickly increasing if several are missing. A Revenue Management System should alleviate this situation. Administrative staff recognizes that small errors do occur when cash is involved and currently these situations are not pursued with the park managers. 5. Hardship Passes: We agree that it is ideal if the County at large would have a policy establishing guidelines for this process. 6. Dog Park: Staff discussed and decided to tweak the existing system, as sales in the office would require park patrons to all drive to Mason. This system will also be considered when researching Revenue Management Systems. 7. Administrative Office Reporting and Supervision: The office staff is small and each person performs multiple functions. The Hay study being conducted by the county may offer insight. 8. Financial Reporting: This is a decision for the Parks Commission to make. Three suggestions were made by Financial Services and could be amended if so desired by the Commission. 9. Annual Passes: Annual passes need to be per car or per family. A new revenue system that issues cards may resolve this question, as cards, could be easily shared within a family. 42

43 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of September 28, 2015 RESOLUTION # -15 RESOLUTION AUTHORIZING VISITOR INCENTIVE PROGRAMS AT THE INGHAM COUNTY PARKS WHEREAS, increasing visitation and providing positive visitor experiences at the Ingham County Parks are key elements of our Strategic Plan and Mission; and WHEREAS, park staff wishes to develop occasional visitor incentive programs (special rates/discounts) internally and with outside partners to increase visitation at the Ingham County Parks; and WHEREAS, park staff will develop visitor promotions (special rates/discounts) offered in the Parks; and for facilities and programs WHEREAS, building strong relationships with sectors of the community is good for the Ingham County Parks, Ingham County, and the State of Michigan; and WHEREAS, all proposed visitor incentives will be reviewed by the Parks Director and the Ingham County Parks and Recreation Commission. THEREFORE BE IT RESOLVED, the Parks & Recreation Commission recommends the Board of Commissioners authorize the Parks and Recreation Commission to approve occasional visitor incentive programs at Ingham County Parks. 43

44 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of September 28, 2015 RESOLUTION # -15 RESOLUTION AMENDING THE BURCHFIELD PARK WINTER SPORTS BUILDING RENTAL POLICY WHEREAS, the Ingham County Parks Commission passed Resolution #33-10 amending the Burchfield Park Winter Sports Building Rental Policy in September of 2010; and WHEREAS, the Ingham County Parks Day Camp Program currently utilizes the Winter Sports Building during the summer months making the facility unavailable for reservations. THEREFORE BE IT RESOLVED, that Resolution #31-10 is hereby amended for the use and/or rental of the Burchfield Park Winter Sports Building according to the guidelines listed below: 1. Use of the Burchfield Park Winter Sports Building will be permitted by reservation only. 2. Groups will be charged $90 for the use of the Winter Sports Building during normal rental hours. 3. An additional fee of $30 will be charged for any reservation after park hours, including non-profit groups, from April 16 th to May 15 th and September 16 th to December 1 st, and for all reservations from December 2 nd to April 15 th. 4. Organized Non-Profit Youth Groups will not be charged for use of the Winter Sports Building (with the exception of the $30 after hour reservation fee for any reservation taken from September 16 th to May 15 th ). The definition of an Organized Non-Profit Youth Group is any organized group of youths, all under the age of 18, sponsored by a nonprofit organization, accompanied by a smaller group of adult leaders that have been designated by the organization to provide supervision, guidance, and instruction to the group. 5. From April 16 th to May 15 th the following guidelines will apply: A. The Winter Sports Building will be available for reservation during normal operating hours unless the hours are waived as a condition of a Special Event Permit. B. If a group is approved for an after hour reservation, a fee of $30 will be charged for any reservation, including non-profit groups 6. From May 16 th to September 15 th no reservations permitted. A. The Winter Sports Building will not be available for reservation due to its use by the Nature Day Camp program. 7. From September 16 th to December 1 st the following guidelines will apply: A. The Winter Sports Building will be available for reservation during normal operating hours unless the hours are waived as a condition of a Special Event Permit. B. If a group is approved for an after hour reservation, a fee of $30 will be charged for any reservation, including non-profit groups. 8. From December 2 nd to April 15 th the following guidelines will apply: A. Reservations for the Winter Sports Building will be accepted for Sundays-Thursdays from 6:00pm to 9:00pm only. With the exception of December 24 th Jan 1 st, the Sunday before Martin Luther King Day, and President s Day. B. A five day prior notification will be required to reserve the Winter Sports Building. C. A fee of $30 will be charged for all reservations from December 2 nd to April 15 th since the reservation is after park hours, including non-profit groups. 44

45 BE IT FURTHER RESOLVED, this resolution supersedes all previous resolutions regarding the Winter Sports Building Rental Policy. 45

46 MOVE FOR THE PARK DEPARTMENT STAFF TO GO FORWARD WITH A REQUEST TO THE BOARD OF COMMISSIONERS FOR A CONTRACT WITH BARNHART ROOFING FOR THE REROOFING PROJECT AT LAKE LANSING SOUTH PARK PICNIC AREA AND LAKE LANSING NORTH PARK WHITE RESTROOMS FROM BARNHART ROOFING NOT TO EXCEED $7,

47 MEMORANDUM TO: FROM: County Services and Finance Committees Jim Hudgins, Director of Purchasing DATE: September 21, 2015 SUBJECT: Reroofing project at the Lake Lansing South Park Picnic Area and North Park White, restroom buildings. Project Description: Bids were sought from roofing contractors for the purpose of removing and disposing of old shingles, making repairs where necessary and installing new shingles on two restrooms buildings. The North Park White building has skylights that require repair. Proposal Summary Vendors contacted: 06 Local: 01 Vendors responding: 03 Local: 00 Company Address Local Preference Cost Olde World Builders Inc W. Saginaw Hwy., G17, Lansing MI No $4, Barnhart Roofing 4349 Barton Rd., Lansing MI No $6, Jimmerson Roofing Blaisdell, DeWitt MI No $7, Vendors not responding Spartan Roofing, a local vendor, 6850 Aurelius Road, Lansing MI No response. Merrell Roofing, Shiawassee County, 6557 Meridian Rd., Laingsburg MI Reason: The large size of the skylight on one of the buildings Sherriff Goslin, Eaton County, 3008 S. Canal, Lansing MI No response. Recommendation Olde World Builders Inc. provided the lowest bid; however, their bid did not meet the requested specifications. Barnhart Roofing provided the next lowest bid. Barnhart Roofing accurately bid the project as requested, plus is qualified and experienced to complete the project. It is recommended awarding a purchase order or contract to Barnhart Roofing at a cost not to exceed $7,072.50, which is inclusive of a 15% contingency for any unforeseen structural repairs to the sheathing. Barnhart Roofing has agreed to charge $1.75/SF for repairs to the wood sheathing, if necessary. This is not a prevailing wage project because the cost does not exceed $10,

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