Monday, December 10, :30pm PARKS & RECREATION COMMISSION MEETING

Transcription

1 AGENDA Ingham County Parks & Recreation Commission 121 E. Maple Street, P.O. Box 178, Mason, MI Telephone: ; Fax: The packet is available on-line by going to bc.ingham.org, choosing the Events Calendar, and clicking on Monday, December 10, 2018 Monday, December 10, :30pm PARKS & RECREATION COMMISSION MEETING 1. Call to Order 2. Pledge of Allegiance Hilliard Building Conference Room B, Second Floor 121 E. Maple Street Mason, Michigan 3. Approval of Minutes Minutes of November 13, 2018 regular meeting will be considered - Page 3 4. Limited Public Comment ~ Limited to 3 minutes with no discussion 5. APPROVE THE AGENDA Late Items / Changes/ Deletions 6. ADMINISTRATIVE REPORTS A. Director - Page 7 B. Park Managers - Page 8 C. Administrative Office - Page 11 D. Financial Report - Page 13 E. Millage Coordinator Report - Page 14 F. FLRT Trail Ambassador Report - Lauren Ross - Page Correspondence & Citizen Comment - Page DISCUSSION ITEMS A. Meridian Township - Okemos Road Boardwalk - Page ACTION ITEMS A. Meridian Township - Okemos Road Boardwalk B. Resolution to Comply with Provisions of the Open Meetings Act Setting Parks & Recreation Commission Meetings for January 2019 through December Page 21 C. Resolution Honoring Teri Banas - Page 24 D. Presentation of Resolution Honoring Teri Banas E. Trails and Parks Millage Fourth Round Application Scoring - Page Board/Staff Comments 11. Limited Public Comment ~ Limited to 3 minutes with no discussion NOTE CHANGE IN LOCATION 12. Upcoming Meetings - Page 44 A. Date: Monday, January 14, 2019; Time: 5:30pm 1

2 Ingham County Parks & Recreation Commission December 10, 2018 Page 2 Parks & Recreation Commission Meeting Human Services Building, Room A, Lansing 13. Adjournment Official minutes are stored and available for inspection at the address noted at the top of this agenda. The Ingham County Parks & Recreation Commission will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities a the meeting upon five (5) working days notice to the Ingham County Parks & Recreation Commission. Individuals with disabilities requiring auxiliary aids or services should contact the Ingham County Parks & Recreation Commission by writing to the Ingham County Parks Department, P.O. Box 178, Mason, Michigan 48854, or by calling

3 DRAFT MINUTES OF THE MEETING INGHAM COUNTY PARKS & RECREATION COMMISSION 121 E. Maple Street, Suite 102, Mason, Michigan November 13, 2018 The Ingham County Parks & Recreation Commission held a Regularly Scheduled Meeting at the Hilliard Building, Conference Room B, 121 E. Maple Street, Mason, Michigan. Board Members Present: Absent: Also Present: Call to Order: Minutes: Matt Bennett, Jessy Gregg, Cherry Hamrick, Simar Pawar, Michael Unsworth (entered the meeting at 5:22pm), and Ryan Earl (entered the meeting at 5:22pm) Paul Pratt, Commissioner Teri Banas, and Brian Jackson Park Director Tim Morgan, Recording Secretary Nicole Wallace, Lake Lansing Park Manager Pat Witte, Hawk Island Park Manager Brian Collins, Melissa Buzzard-Trails & Parks Millage Program Coordinator, and Lauren Ross-FLRT Trail Ambassador Program Coordinator Chair Bennett called the Regularly Scheduled Parks & Recreation Commission meeting to order at 5:09pm Moved by Ms. Gregg and Supported by Ms. Hamrick to approve the October 22, 2018 minutes of the regular meeting as written. Yes-6; No-0. MOTION CARRIED. LIMITED PUBLIC COMMENT None. LATE ITEMS / CHANGES / DELETIONS Add Agenda Item #8B Millage Scoring Update. ADMINISTRATIVE REPORTS Director Mr. Morgan stated he attended the MParks Leadership meeting in Canton. Ms. Pawar asked for an update on the revised park rules. Mr. Morgan stated we have been working with the Zoo and County legal to update the rules. The County attorney recommended the Zoo be included in the park rules. We are currently working on additional revisions. Mr. Witte stated there have been a number of updates, for example prohibiting smoking and changing park hours to 8am-sunset. We also want to prohibit people from removing water from the lake at Lake Lansing South. Park Managers Ms. Gregg complimented park staff for the new sidewalk at Lake Lansing South. Mr. Morgan thanked staff for the new sidewalk at Hawk Island too. Mr. Morgan stated Jeff Gehl is officially retiring in January. Mr. Bennett stated the new dock the Eagle Scout installed at McNamara Landing is very nice, and asked if there are currently plans to do this elsewhere. Mr. Morgan stated not at this time. Administrative Office Ms. Simar suggested a Facebook post for advertising passports. Mr. Unsworth and Mr. Earl entered the meeting at 5:22pm. 3

4 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission November 13, 2018 Page 2 Mr. Bennett asked Mr. Unsworth and Mr. Earl if they had any questions about the previous reports. Mr. Unsworth asked about the meeting in January. Mr. Morgan stated we will send an invite to the commissioners for the MParks Trail Summit. Mr. Morgan stated the Parks Department can pay for this. Millage Coordinator Report Ms. Buzzard stated WIRED stands for Women in Recreation Education & Development. FLRT Trail Ambassador Report Ms. Ross stated plogging is when you jog and pick up trash. Ms. Ross stated the next meeting for FLRT is the same day as the Park Commission meeting in December, so she needs to make the board aware of this conflict. ACTION ITEMS Resolution to Recommend Entering into a contract with Marine Automated Dock Systems, Inc.~ Mr. Morgan stated this is a partial replacement and would authorize two T-shaped floating fishing docks for Hawk Island. Mr. Morgan stated it is being funded by insurance. Ms. Pawar asked if March 31 st will provide enough time for installation. Mr. Collins stated the vendor must deliver the docks by March 31 st and then staff will install before Memorial Day. RESOLUTION #28-18 RECOMMENDING A CONTRACT WITH MARINE AUTOMATED DOCK SYSTEMS, INC. WHEREAS, the two fishing docks and the boardwalk along the south end of the lake at Hawk Island experienced extensive damage due to the winter/spring severe flooding coupled with ice damage; and WHEREAS, after inspecting the damage, it was determined that removal of the structures was necessary; and WHEREAS, Park Commission Resolution #21-18 and Board of Commissioners Resolution # authorized a contract for the demolition and legal disposal of a boardwalk and two fishing docks at Hawk Island County Park; and WHEREAS, proposals were solicited from qualified and experienced contractors to enter into a contract for the purpose of designing, building and delivering two (2) new T-shaped floating fishing docks to Hawk Island County Park; and WHEREAS, after careful review and evaluation of the proposals received, the Evaluation Committee recommends that a contract be awarded to Marine Automated Dock Systems, Inc., the low bidder, for the partial replacement of the dock/boardwalks that were removed due to ice/flooding damage. THEREFORE BE IT RESOLVED, that the Parks and Recreation Commission recommend the Ingham County Board of Commissioners approve entering into a contract with Marine Automated Dock Systems, Inc. per the quoted proposal in the amount of $32, plus the Azek Decking in the amount of $7,640 for a total not to exceed cost of $40, for the purpose of entering into a contract for designing, constructing and delivering two (2) T-Shaped floating fishing docks to Hawk Island County Park. 4

5 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission November 13, 2018 Page 3 BE IT FURTHER RESOLVED, the contract shall be effective the date of execution through March 31, BE IT FURTHER RESOLVED, costs will be paid from the insurance fund as instructed by the Director of Financial Services. Moved by Mr. Earl and Supported by Ms. Gregg that Resolution #28-18 be approved as written. Yes-6; No-0. MOTION CARRIED. DISCUSSION ITEMS Draft 2019 Park Commission Meeting Schedule~ Mr. Bennett reviewed the 2019 proposed schedule. Mr. Bennett stated this would reduce the meeting schedule to once a month except for in October. This is only one less meeting than this year s schedule. This will help staff have more time to write minutes, prepare packets, and eliminate most meeting conflicts with the Human Services Committee. Additionally, the commissioners can decide to act on agenda items sooner by putting an agenda item under action items, instead of in the past, having discussion one week, and then action at a future meeting. Mr. Morgan recommended putting an agenda item as an action item, and if necessary the park commissioners can first discuss the item and either vote or table the item for a future agenda. Discussion. All commissioners present supported this draft. Millage Scoring Update~ Ms. Buzzard stated we are extending the due date for scoring millage applications to November 30 th. Ms. Buzzard stated she will have Ms. Moore compile the scoring results for review at the December Park Commission meeting. Ms. Hamrick asked if we are considering small grants separately. Ms. Buzzard stated we have not developed a separate scoring criteria for the small grants, and she is leaving that up to the Park Commissioners. Mr. Morgan stated we can pull all the small grant requests and consider them separately and score the small projects before scoring the rest of the applications. Ms. Buzzard stated one application was saved incorrectly on the flash drive and she will the corrected application. Mr. Bennett asked for the updated viability reports. Ms. Buzzard stated she will follow up with Ms. Moore to send out the revised reports. Ms. Buzzard stated the site visits will be scheduled for the last week in November. Ms. Gregg left the meeting at 5:41pm. Mr. Unsworth stated there is a listing of priority trails in the Ingham County Trails and Parks Comprehensive Report and he is surprised that the Lakeland trail isn t on the list. Mr. Unsworth recommended the report be updated. Ms. Buzzard stated when the millage is renewed, we may want to revisit edits to this document. BOARD/STAFF COMMENTS Ms. Hamrick stated she is interested in getting jackets embroidered with the Parks Department logo for the park commissioners. Mr. Morgan stated we can pay for Park Commissioners to get a jacket and he asked Ms. Hamrick to follow up with the order. Mr. Bennett stated the next Park Commission meeting is in December in Mason. LIMITED PUBLIC COMMENT 5

6 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission November 13, 2018 Page 4 None. Adjournment: There being no further business, the meeting was adjourned at 5:46pm. Meeting adjourned Minutes submitted by: Nicole Wallace, Recording Secretary 6

7 Directors Report November 5 th December 5 th (December 10 th Park Commission meeting) Mission Statement: The Ingham County Parks & Recreation Commission and Ingham County Parks Department will provide quality outdoor recreation opportunities and facilities for all segments of our population. We will strive to enhance the quality of life for park visitors and county residents through active citizen involvement, planned acquisition, preservation and professional management of park lands. Attended several Controllers Meetings. Ongoing weekly update meetings with Nicole and Melissa on various committee agendas, supporting documents and internal items, including resolutions, millage and grants. Attended several BOC committee meetings. Continued to work with Nicole, Zoo Staff, Park Staff, Treasurer Office and IT Department on follow up questions for revenue management system RFP, we had on site survey follow ups with Vermont Systems and are working with the Zoo, IT on reviewing and getting the final numbers for the January Park Commission meeting to present. Met with Spicer and Melissa several times to discuss millage related items including wayfinding draft RFP process. Discussed seasonal physicals with Human Resources and whom might need them in the future. Attended a pre bid meeting for LLN Trust Fund Grant ADA improvements construction RFP. Sat in on Financial Services Director candidate interviews. Met with ICEA Park Ranger Union for Union contract re opener. Attended MParks leadership meeting at their offices in Lansing. Met with Jeff and Drain Commission staff to talk about a drain going through Burchfield that the Drain Commission office will be clearing as part of routine maintenance and them helping us with a culvert. We received notice on this round of MDNR Trust Fund Grant for Lake Lansing South which we scored number one for Trust Fund and should get that award but most likely will not get the Passport grant as we were way down on the scoring for that one. MDNR Land and Water Grant for Burchfield we were 3 rd in scoring and most likely be awarded that grant. Two out of three is good! BOC committees, Human Services as a closed session item: purchase of Real Property Pursuant to MCL (d) It was moved for staff and legal to pursue what was discussed in closed session. Worked with Staff and Prime Professional for Lake Lansing Grant RFP and Purchasing for construction on the current grant project to improve ADA accessibility to the facilities as North Park. Continued discussions with Pat and Nicole to discuss follow up to Rules update for Parks and Zoo. We are working with legal and should be bringing an update early Melissa and I continue helping with the planning of the MParks Trails Summit January 29 th, Continued working on items for Grant administration for MDNR current grants. Helped with packets and agendas for Park Commission meetings. Continued to do promo spot for Ingham Parks on Tim Barren Radio show provided giveaways for promotion. Sorted through and responded e mails daily. Winter Sports, snowflakes just around the corner staff has been working hard in preparation for winter season! 7

8 2018 November Lake Lansing Manager s Monthly Report 1. Removed boat launch dock and closed vehicle access to Lake Lansing 2. Prep trails at North Park for skiers and hikers 3. Cut trees and split firewood for all areas 4. Set up winter sports schedules, revenues, concessions 5. Continue with a wide variety of meetings at all areas 8

9 December 2018 Parks Commission Meeting Monthly Report Hawk Island County Park Started training seasonal staff for winter operations. Prepped all pumps and snow making equipment Began snow making Finished construction of interior of Pump house building. Installed new LED lighting in Red Tail shelter. Prepped magic carpet for winter operation Repairs/Preventative maintenance of Snow Groomer. Repair of underground leak on snow making lines. Winter garden prep (cutting back grasses, plants, etc) 9

10 Burchfield November/December Report November and December were spent finishing up winter sports set up. This includes but is not limited to splitting and stacking wood, putting up trail signs, cleaning and organizing the ski rental and food concessions. Much of the time in November is spent on mulching leaves in the heavily wooded areas. Tim Buckley and I continue to install signs that are related to the trails CIP project. The three kiosks arrived in November and we installed the one at Riverbend and at Burchfield but will wait to install the McNamara Landing kiosk until the grant project is completed. Met with the drain commissioner and the Director to discuss the peppermint creek drain clearing in the park. Ski skating trails have been mowed and widened in anticipation of winter skiing. I met with Pat Witte to go over winter operations as he will be in charge of Burchfield winter sports this year. Met with the Director and Vermont systems at Burchfield Park to go over the upcoming POS system that will be installed next year. Started working on 2019 CIP and getting prices on vehicles. An early snowfall had us opening the sledding hills for a day as well as sending a crew out to Lansing to clear the Waverly Road /Moores River Drive sidewalk. Eagle Scout finished his project at McNamara Landing and we will install concrete for the benches next spring. Emma did a presentation at the Mason Public Library the topic was: The Affects of Gardening on Amphibians: What you can do to make your garden an amphibian oasis. 10

11 November Parks Office Monthly Report Communications, Training & Research Schedules and agendas for numerous meetings were coordinated with staff and the park commission. Motions and resolutions were prepared. Customer Service We received 226 phone calls in the month of November. 8 park visitors made a picnic shelter reservation for We have received 25 requests for 2019 special events in the parks office. Office staff assists the event coordinators with the event application, park reservations and coordinates the application process with park mangers for approval. U.S. Passport Processing Staff responds to multiple general inquiries regarding passports each month and in addition we accepted 39 U.S. passport applications in November. Submitted the yearly annual certification paperwork to remain a passport acceptance facility. Park Tour Eric and Emma toured Riverbend Natural Area and Bunker Road Landing for the first time. Riverbend Natural Area: Revenue Management System Additional site visits were conducted on November 30th. Website / Brochures Updated the website with winter activity information. Designed and edited the winter rack cards. 11

12 Park Rules Worked on additional edits to the park rules and submitted to the attorney for additional review. Accounting/Budget/Payroll Routine processes of A/R, AP, Payroll and reporting continue. 12

13 Ingham County Parks Budget Status 11/30/2018 ORIGINAL 2018 BUDGET ANNUAL AMENDED BUDGET 2018 Actual 2018 Variance +/ Percent Used Park Administration Revenue Passport Revenue 20,000 20,000 26,496 6, % Parking Revenue 0 0 (32) (32) 100.0% Misc Revenue 1,000 1, (367) 63.3% Carry Over Surplus Used % Rev trf in F , , , % Rev trf in F228 51,500 51,500 51, % Rev trf in (Cap Imp) F % Total Revenue 665, , ,993 6, % Expenditures Personnel Services 327, , ,565 46, % Controllable Expenses 204, , ,056 58, % Non-Controllable Expenses 134, , ,530 15, % Capital Outlay % Total Expenses 665, , , , % Net Cost Park Administration 0 (14,900) 111,842 Burchfield Park Revenue Shelter Fees 15,800 15,800 14,767 (1,033) 93.5% Disc Golf Fees 22,000 22,000 22, % Pedal Boat Rental 2,000 2, (1,104) 44.8% Canoe/Kayak Rental 42,500 42,500 32,083 (10,417) 75.5% Ski Rental 7,000 7,000 4,051 (2,949) 57.9% Food Concessions 2,500 2,500 2,346 (154) 93.8% Parking Fees 44,665 44,665 49,304 4, % Snow Tube Rental 4,000 4,000 1,751 (2,249) 43.8% Day Camp 10,000 10,000 15,081 5, % Rev trf in F , , , % Total Revenue 453, , ,163 (7,411) 98.4% Expenditures Personnel Services 383, , ,387 8, % Controllable Expenses 60,433 71,933 71, % Non-Controllable Expenses 10,000 10,000 7,790 2, % Capital Outlay 0 0 (1,391) Total Expenses 453, , ,956 13, % Net Cost Burchfield Park 0 (11,500) (5,793) Lake Lansing Parks Revenue Shelter Fees 20,550 20,550 22,834 2, % Boat Rental 7,500 7,500 7,437 (63) 99.2% Boat Launch Fees 17,000 17,000 17, % Ski Rental 0 1,000 1, % Food Concessions 13,650 13,650 24,593 10, % LL House 9,600 9,600 9, % Parking Fees 84,335 88, ,999 18, % Inflateable Rental 1,000 1,000 1, % Rev trf in F , , , % Total Revenue 502, , ,453 33, % Expenditures Personnel Services 412, , ,031 31, % Controllable Expenses 74,002 76,502 55,327 21, % Non-Controllable Expenses 16,000 16,000 13,621 2, % Total Expenses 502, , ,979 54, % Net Cost Lake Lansing Parks ,473 Hawk Island Park Revenue Shelter Fees 30,150 30,150 32,616 2, % Boat Rental Fees 13,000 13,000 12,753 (247) 98.1% Food Concessions 29,000 29,000 31,755 2, % Parking Fees 173, , ,163 (1,837) 98.9% Snow Hill Tubing Fees 50,000 50,000 55,720 5, % Dog Park Revenue 10,000 10,000 11,990 1, % Rev trf in F , , , % Rev trf in F ,393 0 (4,393) 0.0% Total Revenue 646, , ,023 6, % Expenditures Personnel Services 501, , ,442 29, % Controllable Expenses 99, ,530 91,413 12, % Non-Controllable Expenses 45,794 45,794 37,353 8, % Total Expenses 646, , ,208 50, % Net Cost Hawk Island Park ,815 Grand Total Revenue 2,268,607 2,278,000 2,316, % Grand Total Expenses 2,268,607 2,304,400 2,065, % Net Change in Fund Balance 0 (26,400) 251,338 Fund Balance, Beginning of Fiscal Year 2018 ¹ 410,121 2 Projected Fund Balance End of Year 661,459 ¹ The 208 fund is closed for $4,320 was subtracted from the 208 fund balance. 2 0 of the fund balance is designated for CIP projects. 13

14 Trails & Parks Millage Program Coordinator Report For: Park & Recreation Commission Meeting December 10, 2018 Met with Deputy Controller and Parks Director to discuss the future of the Wayfinding Plan and RFP guidance Took vacation from Nov. 15 Nov. 26 Coordinated site visits with communities and Park Commission Board Coordinated and attended the ribbon cutting for the Hayhoe Riverwalk Extension Produced press release for Hayhoe Ribbon Cutting Reviewed RFP with Director and Spicer Attended site visits at: City of Lansing and East Lansing, Meridian Township, Lansing Charter Township, Delhi Township, Aurelius Township and Williamston Township. Worked with Spicer to compile scoring for next round of millage applications Worked with Spicer on 2019 goals and deadlines Worked with Park Managers on social media and winter planning Worked with Nicole and FOX 47 for winter advertising Grand River Burchfield County Park Sunset 14

15 FLRT Trail Ambassador Program Coordinator Monthly Report December, 2018 Events Mason Kerns Rd. Extension Ribbon Cutting November 28 Upcoming Events FLRT Board Meeting Tuesday, December 11 5:30pm Other Business Responded to requests for info on Trail Ambassador & Sponsorship programs Continued planning spring run event to benefit FLRT Communicated with Tim Morgan and Melissa Buzzard on presenting at 2019 mparks Trails Summit Researched additional funding opportunities Monitored trail project updates & shared via social media Sent November Newsletter 11/21 Coordinated with Mason on Kerns Rd. project ribbon cutting Responded to trail maintenance questions Continued integrating membership/sponsorship database on Salesforce Reached out to Williamstown Township to discuss expanding to the area MOU Status Community Name In Discussion In Process Signed Last Update Ingham County 3/7/17 City of Lansing 2/9/17 City of East Lansing 9/28/17 City of Mason 10/13/17 Delhi Township 3/9/18 Meridian Township 1/31/18 Stockbridge 3/7/18 15

16 Mason Kerns Rd. Extension Ribbon Cutting 11/28/18 16

17 From: Donald Mcrae Sent: Monday, November 26, :28 PM To: parks Subject: Lost Dog Pat, Late Sunday afternoon, our golden retriever slipped her collar and escaped into the woods while walking on the trails at Lake Lansing North. We notified the ranger at the gate and she was most helpful. She said that she would notify the other rangers and I believe she notified the Meridian Township police because a Meridian Township officer stopped by and helped us look around the area. At the time we were unsuccessful. We went home to get some flash lights and when we returned the gate was still open. I assume that the ranger left it open for us. With some help from some strangers, we found the dog around 8:00 PM. The ranger at the gate was very empathetic and helpful. Please let her know that we truly appreciate her assistance. The North County park is a great asset to the community and you have some terrific people working there! Chris & Don McRae 17

18 From: Younes Ishraidi Sent: Thursday, November 29, :44 PM To: Morgan, Timothy Buzzard, Melissa Cc: Nyal Nunn Subject: Okemos Road Boardwalk Tim, I just received a copy of the plans for the Mason boardwalk from Don Heck. The plans show the boardwalk and the bridge at 10 width. As I mentioned yesterday, please consider this as the Township s formal request to modify the design of the subject boardwalk from 14 to 10 wide. Please let me know if you need anything else from me to approve this request. We were not aware that the boardwalk can be permitted to be built at 10 when we applied for the grant. We were instructed to meet AASHTO standard boardwalks which is 14 wide; we were under the impression that not doing so would not be allowed. Please note that we will bid the project for 14 boardwalk but will request an option for 10 in order to save time while we go thru the process for the design exception. Our goal is to have the boardwalk constructed during winter months (December-March) Again, please let me know if you need anything else from me to approve the design exception as stated above. Sincerely, Younes Ishraidi, PE Chief Engineer ishraidi@meridian.mi.us W F Marsh Road Okemos, MI meridian.mi.us 18

19 ADOPTED FEBRUARY 13, 2018 AGENDA ITEM NO. 18 Introduced by the Human Services and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION CLARIFYING DESIGN STANDARDS FOR TRAILS AND PARKS MILLAGE PROJECTS RESOLUTION # WHEREAS, the Ingham County Trails and Parks Program Application states that the Trails and Parks Millage projects must meet acceptable design standards and is the best design solution as adopted by Board of Commissioners Resolution ; and WHEREAS, the County will review any deviations from such standards on a case by case basis; and WHEREAS, applicants must obtain necessary permits for the projects, be it public/road rights-of-way, local ordinance (township or municipality), environmental (Michigan Department of Environmental Quality-MDEQ), Drain office, etc.; and WHEREAS, at least one case has surfaced where the announced design standards of the Trails and Parks Millage may conflict with the standards and rules of a permitting agency; and WHEREAS, on reflection, the Parks Commission does not believe that wise administration of the millage money should require the applicant to be caught between the standards of a permitting agency and the general standards demanded by the County for its millage projects. THEREFORE BE IT RESOLVED, that the Ingham Board of Commissioners adopt the following policy: in cases where a permitting authority disagrees with use of a particular county standard, the terms of the draft permit proposed by the permitting authority will control; but the applicant is required to promptly notify the County Park Commission of the permitting authority s position. BE IT FURTHER RESOLVED, Parks Department staff are to raise any concerns with the permit in consultations with the applicant and the permitting authority. BE IT FURTHER RESOLVED, this policy is retroactive for any signed agreements that have not yet been completed and any future agreements. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is hereby authorized to sign any necessary contract documents on behalf of the County after approval as to form by the County Attorney. 19

20 HUMAN SERVICES: Yeas: Banas, Tennis, Sebolt, Nolan, Koenig Nays: None Absent: Naeyaert Approved 02/05/2018 FINANCE: Yeas: Grebner, Anthony, Crenshaw, Tennis Nays: None Absent: Koenig, Schafer Approved 02/07/

21 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of December 10, 2018 Resolution # -19 RESOLUTION TO COMPLY WITH PROVISIONS OF THE OPEN MEETINGS ACT SETTING PARKS & RECREATION COMMISSION MEETINGS FOR JANUARY 2019 THROUGH DECEMBER 2019 WHEREAS, it is necessary for the Parks & Recreation Commission to adopt an annual resolution to comply with the provisions of the Open Meetings Act of 1976, P.A. 267, as amended, and set dates, time, location and meeting rules and regulations of Ingham County Parks & Recreation Commission meetings for 2019, pursuant to the provisions of said Act. THEREFORE, BE IT RESOLVED that the Parks & Recreation Commission adopts the following meeting dates for 2019, time, location and amended meeting rules and regulations, pursuant to provisions of the Open Meetings Act, Public Act 267 of the Public Acts of 1976, as amended: I. The Ingham County Parks & Recreation Commission shall conduct meetings on Mondays as noted below unless otherwise posted. Date Time Room/Shelter Building/Park City January 14 2 nd Monday 5:30pm Room A Human Services Building Lansing February 25 5:30pm Room A Human Services Building Lansing March 25 5:30pm Room A Human Services Building Lansing April 22 5:30pm Room A Human Services Building Lansing May 20 5:30pm Winter Sports Building Burchfield Park Holt June 24 5:30pm Lakeview Shelter Lake Lansing South Haslett July 22 5:30pm Red Tail Shelter Hawk Island Lansing August 26 5:30pm Room A Human Services Building Lansing September 23 5:30pm Room B Hilliard Building Mason October 21 5:30pm Room A Human Services Building Lansing October 28 5:30pm Room A Human Services Building Lansing November 18 5:30pm Room B Human Services Building Lansing December 16 5:30pm Room A Human Services Building Lansing In the event of a special meeting, rescheduled meeting or cancellation of a regularly scheduled meeting, a notice 21

22 of same will be posted at the offices of the Ingham County Parks Department, 121 E. Maple St., Suite 102, Mason, MI at least 18 hours prior to the time of the meeting or canceled meeting. II. All regularly scheduled meetings shall be held at the location noted above unless otherwise posted. Notice of meeting will be posted at the offices of the Ingham County Parks Department, 121 E. Maple St., Suite 102, Mason, MI at least 18 hours prior to the time of the meeting. Requests for information regarding meetings are to be directed to the Ingham County Parks Department, 121 E. Maple St., Suite 102, Mason, Michigan 48854; telephone (517) III. All meetings of the Parks & Recreation Commission shall be open to the public and all persons shall be permitted to attend any meeting; except a closed meeting may be held in accordance with Sections (7) and (8), as required by the Open Meetings Act of 1976, Public Act 267, as amended. IV. This Commission authorizes the Recording Secretary or his/her designee to post all required notices of regular, rescheduled or special meetings of this Commission, or any other postings, as required by the Open Meetings Act of 1976, Public Act 267, as amended. V. The Recording Secretary or his/her designee shall be responsible for preparation, distribution and storage of all minutes of this Commission as required by the Open Meetings Act of 1976, Public Act 267, as amended. VI. The minutes of open meetings shall be available for public inspection at the office of the Recording Secretary, Ingham County Parks Department, 121 E. Maple St., Suite 102, P.O. Box 178, Mason, Michigan 48854, and shall be available to the public at a reasonable copying cost, as required by the Open Meetings Act of 1976, Public Act 267, as amended. VII. To provide the public its right to address this Commission during any regular or special meeting, any member of the public may address the Commission for up to three (3) minutes per individual as scheduled on the agenda at the beginning of each meeting, and up to three (3) minutes at the end of the meeting at the time scheduled on the agenda for public comment; except that comments on an item scheduled for a public hearing may be made at that time pursuant to Section VIII hereof. At the discretion of the Chairperson, this time may be extended by granting an additional one (1) minute. During an agenda item, members of the public may not address the Commission unless recognized by the Chairperson. To accommodate public comment, the Commission Chairperson, at his/her discretion, may combine an agenda item into the public comment portion of the meeting in order to facilitate input from the public. VIII. To provide the public its right to address this Commission during scheduled public hearings, any member of the public may address the Commission for up to five (5) minutes per individual, when recognized by the Chairperson. All comments are to be directed to the Chairperson. Comments are to be specific and address only the subject of the public hearing, otherwise the speaker may be ruled out of order at the discretion of the Chairperson. IX. The Chair may call to order any person who is ruled out of order or who otherwise disrupts the orderly conduct of business at meetings, including speaking without being recognized, interrupting speakers, the Chair, Commission members or staff, exceeding designated time limits, failure to be germane to the issue at hand, use of vulgarities, or otherwise being disruptive. A person may be prohibited from speaking again at the same meeting, may be asked to leave the premises or may be removed from the meeting at the discretion of the Chairperson and/or may be subject to arrest. X. Members of the public desiring to speak to the Commission may be required to identify themselves before speaking, as required by the Open Meetings Act of 1976, Public Act 267, as amended. XI. The Ingham County Parks Department will provide necessary reasonable auxiliary aids and services, such as 22

23 signers for the hearing impaired and audio tapes of printed materials being considered at meetings to individuals with disabilities, at all public meetings and public hearings upon ten (10) days notice to the Ingham County Parks Department prior to the date set for the public hearing or meeting. Individuals with disabilities requiring auxiliary aids or services should contact the ADA Coordinator for the Ingham County Parks Department. 23

24 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of December 10, 2018 RESOLUTION # -18 RESOLUTION HONORING TERI BANAS WHEREAS, Teri Banas has served the community for many years actively engaged in local public service; and WHEREAS, Teri has shown a remarkable level of leadership and devotion to the idea of community involvement by actively seeking out ways to benefit the community in which she lives; and WHEREAS, Teri served as an Ingham County Board of Commissioner from 2015 to 2018; and WHEREAS, Teri has served on the Ingham County Parks & Recreation Commission from 2016 to 2018; and WHEREAS, Teri served as the Chair of the Trails and Parks Millage Task Force; and WHEREAS, Teri was able to bring into the Parks and Recreation Commission s deliberations relevant ideas and insights from her previous public service and personal experience; and WHEREAS, Teri not only brought to the Parks and Recreation Commission her dedication and commitment to serve the public, but also a strong work ethic with a team work philosophy; and WHEREAS, Teri exemplifies the best in public service through her caring commitment to her responsibilities and duties as an Ingham County Parks & Recreation Commission member; and through her desire to improve the Ingham County park system as a whole; and WHEREAS, Teri s efforts have contributed to the Parks Department s ability to provide exceptional service to the citizens of Ingham County; and WHEREAS, throughout her term as a Parks and Recreation Commission member, Teri has helped to advance, develop, and implement effective parks policies. WHEREAS, through her persistence, consideration, and reliability, she has promoted a relationship of respect, understanding, and cooperation between the Ingham County Parks Commission, other local governmental agencies and the community at large. THEREFORE BE IT RESOLVED, that the Ingham County Parks and Recreation Commission, by adoption of this resolution, recognizes the impact and quality of Teri Banas work, and expresses its sincere appreciation to her for the services and benefits which have been received by the citizens of Ingham County. BE IT FURTHER RESOLVED, that the Ingham County Parks & Recreation Commission extends to Teri Banas its best wishes for continued success in all her future endeavors. 24

25 SCORING SUMMARY TRAILS AND PARKS MILLAGE 2018 ROUND (August 2018) Applicant Project Project Type Match App. Rank Score Amount Requested $$ Cumulative Lansing bridges 1 Williamston Township Red Cedar River Water Trail Small /Special 54.00% sole app $50, $50, $50, Lansing Township Waverly Road Shared Use Path New 58.00% sole app $344, $394, $394, Meridian Township MSU to Lake Lansing Connector, Phase II New 25.00% sole app $645, $1,039, $1,039, City of Lansing Trail Connect.-Cambridge to Frances Park New 43.00% $400, $1,439, $1,439, Delhi Township Holt to Mason Trail, Phase 1 New 10.50% sole app $3,543, $4,983, XXXXX 6 City of Lansing Bridges **see below breakdown 2-* Bridge 18 CL-18-LTE-RC (bet. Aurelius and Crego) Replace 21.00% 2-1 $714, $5,697, $2,153, FLRT / City of Lansing Volunteer Trail Amabassador/Coordinator Special 33.00% sole app $15, $5,712, $2,168, City of Lansing Bridges **see below breakdown 21.00% 2-* $904, $6,617, XXXXX Bridge 13 CL-13-LTE-RC (east of Pennsylvania Ave) Repair 2-2 $86, Bridge 15 CL-15-LTE-SP (bridge over Pennsylvania Ave) Repair 2-3 $344, Bridge 14 CL-14-LTE-RC (east of Pennsylvania Ave) Repair 2-4 $100, Bridge 31 CL-31-LT-GR (under Caesar Chavez Ave) Repair 2-5 $373, City of East Lansing NTT - Ped Connection at Riveria Drive New 35.00% $370, $6,987, $2,539, City of East Lansing NTT - Ped Connection at Colorado Drive New 34.00% $191, $7,179, $2,731, Ingham County Hawk Island Park Repair 51.90% $548, $7,728, $3,279, Village of Dansville Dansville Hiking/Walking Trail Plan Small/Special 10.00% sole app $13, $7,741, $3,293, Ingham County Lake Lansing Park South Improvements Repair 36.60% $1,040, $8,781, $4,333, Aurelius Township Glenna Droscha Community Park Small 50.00% sole app $45, $8,826, $4,378, Max. Score = Available = 70% of 2020 Available = TOTAL FUNDING AVAILABLE = $1,267, $2,425, $3,693, /6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_2019

26 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: GLENNA DROSCHA COMMUNITY PARK PAVILION AND PLAYGROUND AURELIUS TOWNSHIP FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: Do not believe this project is appropriate for millage funding, at this time. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

27 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: DANSVILLE BIKING / WALKING TRAIL PLAN VILLAGE OF DANSVILLE FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: * I would like to approve, but insist that the plans also specifically include all information required to develop a trail connecting the Hayhoe Trail in Mason to Stockbridge. 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

28 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: HOLT TO MASON TRAIL, PHASE I (to be named Hayhoe Trail) DELHI TOWNSHIP FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 6 0=no, 5=yes Min 5 Max 5 Mean 5 Total 30 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

29 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: NTT - PEDESTRIAN CONNECTION AT RIVERIA DRIVE CITY OF EAST LANSING FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: Only benefits the local subdivision. County money should not be used for projects such as this, at this time. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

30 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: NTT - PEDESTRIAN CONNECTION AT COLORADO DRIVE CITY OF EAST LANSING FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 2 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: Only benefits the local subdivision. County money should not be used for project such as this, at this time. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

31 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: VOLUNTEER TRAIL AMBASSADOR COORDINATOR FLRT / CITY OF LANSING FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

32 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: LAKE LANSING PARK SOUTH IMPROVEMENTS INGHAM COUNTY FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: Do not believe this project is appropriate for millage funding at this time. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

33 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: HAWK ISLAND PARK IMPROVEMENTS INGHAM COUNTY FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 2 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: If we fund an Ingham County project, we should only fund one. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

34 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: TRAIL CONNECTION, CAMBRIDGE TO FRANCES RIVER TRAIL CITY OF LANSING FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: * Not a significant connection as a stand alone project (extends a relatively short distance but does not connect to a destination). 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

35 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: BRIDGE REHABILITATION (18, 13, 15, 14, 31) CITY OF LANSING FINAL SCORE: Bridge Bridges 13, 15, 14, 31) (bridges listed above in priority order) Type of Application: SMALL GRANT PRIORITY: 2 (if multiple projects) BRIDGE 18 SCORE Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS ALL BRIDGES SCORE (includes Bridge 18) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: * Bridge 18 is a clear funding need (rating 17), but don't think the others should be funded at this time (5 rating each), because they were submitted together, I averaged the score. Bridge 18 only (rating 20). * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

36 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: WAVERLY ROAD SHARED USE PATHWAY LANSING TOWNSHIP FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: Clear need for this project due to safety concerns. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

37 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: MSU TO LAKE LANSING CONNECTOR, PHASE II MERIDIAN TOWNSHIP FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 5 Max 5 Mean 5 Total 35 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: Good project to promote connectivity. * 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

38 PROJECT SCORING SUMMARY TRAILS AND PARKS MILLAGE GRANT APPLICATION 2018 ROUND (August 2018) Project: Community: RED CEDAR RIVER WATER TRAIL WILLIAMSTON TOWNSHIP FINAL SCORE: Type of Application: SMALL GRANT PRIORITY: 1 (if multiple projects) Table 18 n = 7 0=no, 5=yes Min 0 Max 0 Mean 0 Total 0 Connectivity (Fig. 24) 0=no, 10=yes Match / Other Funding ((Match/10) *2.5) Rating (Rate 1-20) TOTALS SCORING NOTES: * Good project. 12/6/2018 Q:\Proj2017\124334SG Ingham County Parks & Trails Consulting 2017\05_Project Viability Recommendation\2018\Scoring\GrantScoring_

39 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of December 10, 2018 MOTION TO RECOMMEND FUNDING FOR THE TRAILS AND PARKS MILLAGE FOURTH ROUND APPLICATIONS AURELIUS TOWNSHIP Project Title: Glenna Droscha Community Park Picnic Pavilion & Playground Type of Project: Small Grant Amount Requested: $45,118 MOVED BY, SUPPORTED BY To recommend Aurelius Township s Glenna Droscha Community funding / not funding Park Picnic Pavilion & Playground in year(s) / 2020 VILLAGE OF DANSVILLE Project Title: Village of Dansville Biking/Walking Trail Plan Type of Project: Special Project, Small Grant Amount Requested: $13,500 MOVED BY, SUPPORTED BY To recommend Village of Dansville s Biking/Walking Trail Plan funding / not funding in year(s) / 2020 DELHI TOWNSHIP Project Title: Holt to Mason Trail, Phase 1 (to be named Hayhoe Trail) Type of Project: New Construction Amount Requested: $3,543,380 MOVED BY, SUPPORTED BY To recommend Delhi Township s Holt to Mason Trail, Phase 1 (to be named funding / not funding Hayhoe Trail) in year(s) /