Monday, June 25, :30pm PARKS & RECREATION COMMISSION MEETING

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1 AGENDA Ingham County Parks & Recreation Commission 121 E. Maple Street, P.O. Box 178, Mason, MI Telephone: ; Fax: The packet is available on-line by going to choosing the Monthly Calendar, and clicking on Monday, June 25, 2018 Monday, June 25, :30pm PARKS & RECREATION COMMISSION MEETING 1. Call to Order 2. Pledge of Allegiance Main Shelter Lake Lansing South 1621 Pike Street Haslett, Michigan 3. Approval of Minutes Minutes of May 21, 2018 regular meeting will be considered - Page 3 4. Limited Public Comment ~ Limited to 3 minutes with no discussion 5. APPROVE THE AGENDA Late Items / Changes/ Deletions 6. Introduction of Cristina Estrada Assistant Manager at Lake Lansing Parks 7. ADMINISTRATIVE REPORTS A. Director - Page 11 B. Park Managers - Page 13 C Friends of Ingham County Parks Annual Report - Pat Witte - Page 18 D. Administrative Office - Page 25 E. Financial Report - Page 27 F. Millage Coordinator Report - Page 28 G. FLRT Trail Ambassador Report - Lauren Ross - Page ACTION ITEMS A. Hawk Island Metal Roof - Page 33 B. Lake Lansing South Band Shell Roof - Page 34 C. Hawk Island: South Boardwalk & Fishing Pier Ice/Flood Damage - Page 35 D. Resolution Recommending the Acceptance of the Project Agreement for a Michigan Natural Resources Trust Fund Grant #TF Page DISCUSSION ITEMS A. Concrete Sidewalk for Lake Lansing South Update - Pat Witte B. Fencing - Page Correspondence & Citizen Comment - Page 44 NOTE CHANGE IN LOCATION 11. Board/Staff Comments A. Park Tour of Lake Lansing South Directly Following Meeting - Pat Witte 1

2 Ingham County Parks & Recreation Commission June 25, 2018 Page Limited Public Comment ~ Limited to 3 minutes with no discussion 13. Upcoming Meetings A. Date: Monday, July 16, 2018; Time: 5:15pm Parks & Recreation Commission Meeting Room A, Human Services Building, Lansing B. Date: Monday, July 23, 2018; Time: 5:30pm Parks & Recreation Commission Meeting Red Tail Shelter, Hawk Island, Lansing 14. DISCUSSION ITEM A. Closed Session to Consider the Purchase of Real Property Pursuant to MCL (d) - Page Adjournment Official minutes are stored and available for inspection at the address noted at the top of this agenda. The Ingham County Parks & Recreation Commission will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities a the meeting upon five (5) working days notice to the Ingham County Parks & Recreation Commission. Individuals with disabilities requiring auxiliary aids or services should contact the Ingham County Parks & Recreation Commission by writing to the Ingham County Parks Department, P.O. Box 178, Mason, Michigan 48854, or by calling

3 DRAFT MINUTES OF THE MEETING INGHAM COUNTY PARKS & RECREATION COMMISSION 121 E. Maple Street, Suite 102, Mason, Michigan May 21, 2018 The Ingham County Parks & Recreation Commission held a Regularly Scheduled Meeting at Burchfield Park, Winter Sports Building, 881 Grovenburg Road, Holt, Michigan. Board Members Present: Matt Bennett, Ryan Earl, Cherry Hamrick, Jonathan Schelke, Paul Pratt, Commissioner Carol Koenig (entered at 5:40pm), Jessy Gregg (entered at 5:54pm, and Commissioner Teri Banas (entered at 6:01pm) Absent: Also Present: Call to Order: Park Director Tim Morgan, Recording Secretary Nicole Wallace, Burchfield County Park Manager Jeff Gehl, Melissa Buzzard-Trails & Parks Millage Program Coordinator, Lauren Ross-FLRT Trail Ambassador Program Coordinator, Mike Unsworth - Tri-County Bicycle Association, and Corrine Tessin - Holt High School Student Chair Bennett called the Regularly Scheduled Parks & Recreation Commission meeting to order at 5:34pm Minutes: Moved by Mr. Schelke and Supported by Mr. Earl to approve the May 14, 2018 minutes of the regular meeting as written. Yes-5; No-0. MOTION CARRIED. LIMITED PUBLIC COMMENT Corrine Tessin from Holt High School introduced herself and stated she is in attendance for her class. Mike Unsworth, from Tri-County Bicycle Association, stated at the last meeting it seemed hazy how the 8% of millage funding for park items was determined. Mr. Bennett stated the Board of Commissioners Trails and Parks Task Force came up with that percent. LATE ITEMS / CHANGES / DELETIONS None. ADMINISTRATIVE REPORTS Director Mr. Morgan stated the Bill Earl Youth Fishing events at Hawk Island was a success. Mr. Morgan stated the fishing derby and outdoor fair is coming up on June 9 th at Burchfield Park. Commissioner Koenig entered the meeting at 5:40pm. Park Managers Mr. Gehl provided an update on the fishing derby on June 9 th at Burchfield Park. Mr. Gehl stated he is preparing for the summer. The Grand River level is too high to open up the canoe/kayak trips. There is also a big log at the bridge near Bunker Road Landing. Commissioner Koenig asked when the canoe/kayak season typically opens. Mr. Gehl stated it can range from mid-may to June. Mr. Gehl stated right now the water is cold and moving fast, and is not safe for beginners. Mr. Gehl doesn t anticipate opening for Memorial Day. Mr. Gehl stated Bunker Road Landing also has standing water. 3

4 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 2 Mr. Bennett asked about the obstruction near the English Inn. Mr. Gehl stated the obstruction is in Eaton County. Mr. Morgan stated this is a dilemma we need to work on; we need to work with different agencies to work on the removal of the bridge. Mr. Morgan stated MGROW has been trying to do something about this bridge for years. Mr. Morgan stated he has been in contact with the DEQ and we will try to come up with a solution. This bridge is behind the English Inn and needs to be removed-it is an obstruction and a hazard. This initially was built as a livestock crossing. Commissioner Koenig asked if the DNR would provide money to remove this bridge. Mr. Morgan stated he will check into various options. Administrative Office Ms. Wallace stated we have been busy with phone calls and preparing for the summer. Mr. Morgan stated our administrative assistant, Sarah Decker, got a full time job at the Road Department. Financial Report As reported. Millage Coordinator Report Jessy Gregg entered the meeting at 5:54pm. Ms. Buzzard stated she went to a conference in Ohio and will include that information in her June report. FLRT Trail Ambassador Report Ms. Ross stated there was an additional 517 event that was not included in the report, which was held on May 17 th. They handed out brochures and promoted volunteer opportunities. DISCUSSION ITEMS 8% of Millage Funds for Park Items and Applying for Major Capital Park Projects Identified in the Ingham County Parks Master Plan~ Mr. Bennett stated initially the Board of Commissioners had determined that 8% of the millage would be allocated for park items for the first couple years of the millage, and then in future years, we would include the request for park items in the annual budget request. Mr. Bennett stated Mr. Morgan has come up with an idea to apply for large projects by filling out a millage application. Mr. Bennett stated eight percent of the millage is about $284,000, which is substantially less than other communities have been awarded. Commissioner Koenig stated it was the intention of the millage that it be for parks and trails. Commissioner Koenig stated the parks should benefit from the millage. Mr. Morgan stated as the Park Director, he is trying to take care of the parks, and there is a lot of accumulated deferred maintenance. Mr. Morgan stated we can use 8% as a starting point, and then apply for larger projects by filling out a millage application. Mr. Morgan stated over 12 million has been awarded to other communities and the County Parks have been awarded just under 1.6 million. Mr. Morgan stated administrative items are not included in this total. Commissioner Banas entered at 6:01pm. Mr. Morgan stated this concept stems from hearing the question why doesn t Ingham County Parks have to apply for larger projects? Mr. Morgan stated any other community can ask for any amount, why do the County Parks have a perceived limit of 8%? Mr. Morgan stated at last year s budget hearing, some of the requests didn t get considered. Mr. Morgan stated on page 28 of the budget request-is his fear is we will only get funded for one request or the other. We need to get funding for the small items which we cannot 4

5 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 3 apply for a grant, and then be able to also apply for grants and leverage County millage dollars. Mr. Morgan stated there are two separate requests on page 28, we can discuss this later under agenda item #8B. Commissioner Koenig stated what do you think the voters think about-it is ultimately what the voters want. Mr. Morgan stated he is bringing up this idea to be transparent and he thinks this is a good idea. Mr. Schelke asked how is a CIP item defined-some items look like maintenance items. Mr. Schelke asked if the CIP list is funded from the general fund or the millage. Mr. Morgan stated the Board of Commissioners decide what to fund and how. Commissioner Koenig stated we will only fund certain items-the actual priorities. Commissioner Banas asked if there are summary sheets for the CIP requests. Mr. Morgan stated there are summary sheets for the official Controller s Budget office and he can provide those sheets in the future to the Park Commission. Commissioner Banas stated communities may start asking for items like the County has requested. Commissioner Banas stated her understanding of the millage is not to maintain the Ingham County park system. Mr. Morgan stated it is his understanding that we don t fund anything but trails for other communities, but for the Ingham County Parks Department we can fund park items since this is a park and trails millage. Mr. Morgan stated our back log is so great, we need to be able to take care of the park items. Mr. Schelke stated how do you decide which items go on which list-the park list versus the millage list. Mr. Morgan stated there is no clear defined definition, he tried to use the logic about what is an urgent request and prioritize as such that he thought we could get the most funding. Discussion. Mr. Schelke stated he doesn t want other communities asking for maintenance items on a millage application, like we are requesting. For example, tuck point for the beach house wall he would rather see on the general fund list. Mr. Morgan stated no other communities have applied for these type of items. Mr. Morgan reiterated this is a trails and parks millage. Commissioner Koenig stated she would rather see items on the millage list to be clearly defined by the language of the millage. Commissioner Koenig stated we want our parks to return back to where we were, but we were never trying to supplant the general fund budget from the County. Mr. Gehl stated it was his understanding that the millage was to help support the parks. We used to have a 508 enterprise fund. Now, this is absorbed into a contingency or back into the 208 fund. Mr. Gehl stated prices to replace roofs are quite costly, and the list is back logged for several years. Mr. Morgan stated we do not expect $839,500 to be funded from the general fund. These roofs are all past due for replacement. We need to start chipping away at this. Mr. Morgan asked if Mr. Bennett can read the language of the millage into the record. Mr. Bennett read into the record the language from the millage resolution: for the purpose of creating and maintaining a countywide system of recreational trails and adjacent parks trail system, which may incorporate trails or parks created by local units of government, including Lansing s River Trail, and may acquire rights of way to connect and extend existing trails... Commissioner Koenig stated we want to decide this fairly and follow the millage language. Ms. Gregg stated she understands Mr. Morgan wants to chip away at the back log of park items. Commissioner Koenig stated we have had significantly more money since the millage was enacted. Commissioner Banas thought it was 25% and Commissioner Koenig thought maybe around 40%. Mr. Morgan stated these requests are all real needs. Commissioner Banas stated the question is how do we fund this and still maintains the spirit of the trails 5

6 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 4 millage. The intention of the millage was to build new trails. Ms. Gregg stated she doesn t see a problem with stating that this is an Ingham County millage that we can use millage funds for park items. Ms. Gregg stated she doesn t think Ingham County Parks have to have the same guidelines as other communities. Commissioner Koenig stated this is an opportunity for us to think about what are we okay with funding. Commissioner Koenig stated she is okay with this as long as we adhere to the original millage language-we don t want to overdo the request for park items. Ms. Gregg asked why could the County use millage money for roofs, but other communities can t-we need to be able to answer this. Mr. Morgan stated we have done the big fix and repair items for the City of Lansing, and he wants to move Ingham County Parks forward. Commissioner Koenig thanked Mr. Morgan for discussing this concept. Mr. Schelke stated he thought the 8% for the millage was initially talked about as being used administratively. Commissioner Banas stated this may require a resolution to help define how the County appropriates funds from the millage and for maintenance items. Mr. Bennett asked if the Board of Commissioners would like a recommendation from the Park Commission. Commissioner Koenig stated yes, the Park Commission needs to make a recommendation. Commissioner Banas stated the 8% was something settled on initially. After that, major projects can be made under an application. Mr. Earl stated he would support this, 8% for park items and then require large projects go through the application process. Mr. Bennett stated initially the Park Commission had asked for 15%. Fifteen percent of the annual millage amount is $480,000. Mr. Bennett stated we are getting $280,000 currently. Commissioner Koenig stated we are operating at an increase of $280,000 per year, so she can t imagine how we are not getting ahead somewhat. Commissioner Koenig asked if CIP requests were reduced. Mr. Morgan stated yes, CIP from the general fund was reduced, since it is being funded through the millage instead. Commissioner Koenig stated maybe we can have a resolution that established 8% of the millage to be automatically provided for park items. Mr. Morgan asked the Commission to consider the percent. Commissioner Banas asked how much money is planned for maintenance and repair. This would be helpful as a selling point. Mr. Morgan stated Oakland County Park has done this. Mr. Morgan stated he can ask Oakland County Park what their rule of thumb is by a percent. Commissioner Banas stated we can also inquire with a society for accountants in the area. Mr. Schelke stated we have a roofing issue. We need to develop a plan. Commissioner Koenig stated if you bid all the roofs together maybe we could get a deal. Commissioner Banas stated roofs are important, if it is not replaced then you can damage the building. Commissioner Banas asked if there is a roof that we should not include in the list, for example, if we plan to replace a particular building. Mr. Morgan stated for the Lake Lansing bath house-this is a building we want to replace, but if that project is not approved, we need to replace the roof. Mr. Morgan clarified that administrative costs have not been included in this discussion-we have not included the consultant Spicer Group, Ms. Buzzard s wages and her operating costs. MOVED BY MR. BENNETT, SUPPORTED BY MR. PRATT 10% of the trails and park millage should be allocated for administrative purposes for capital improvements expenditures in the Ingham County Parks Mr. Morgan asked if park staff should work on the wording of this motion with the Executive Committee and bring back to the Park Commission for further discussion at a future meeting. All 6

7 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 5 Commissioners concurred. MR. BENNETT WITHDREW THE MOTION. Mr. Morgan stated the motion needs to clarify that the 10% doesn t include funding for Spicer Group, Ms. Buzzard s wage, and overall administrative operating costs. Mr. Pratt clarified we are using this discussion of the motion as a starting point and guidance for our budget that is due Friday, and we will work on the exact wording for a future meeting. Mr. Pratt left the meeting at 7:03pm. ACTION ITEMS Hawk Island Boardwalk/Accessible Launch and Lighting Land and Water and Trust Fund Grant Applications~ Mr. Morgan provided background details on this project. Mr. Schelke stated he recommends adding striping to the trail. Discussion. Mr. Morgan will work with Spicer Group to add striping. Commissioner Banas asked about the bathhouse project for Lake Lansing. Mr. Morgan stated we decided at the January Park Commission meeting that we would move this project to the first year of the next millage renewal. Mr. Morgan stated he does plan to bring back the Action Program later this year to evaluate again with the Park Commission. MOVED BY COMMISSIONER KOENIG, SUPPORTED BY COMMISSIONER BANAS To recommend applying for a Land and Water and Trust Fund Grant Application for the Hawk Island Boardwalk/Accessible Launch and Lighting project and to direct staff to have Spicer Group add the cost of striping a center line on the 1.5 mile paved loop that is existing THE MOTION CARRIED UNANIMOUSLY. Absent: Paul Pratt. MOTION CARRIED Budget Request ~ MOTION TO APPROVE THE 2019 BUDGET REQUEST Commissioner Banas recommended striking item #16 so there will be no reason not to go forward with replacing the Lake Lansing bath house building. Mr. Morgan stated the new total for the General Fund Capital Improvement Request is $664,500. Discussion that we need to add to be applied for as a request as part of the next round of millage projects in 2018 to item 2a: The 2019 Trail & Park Millage Fund Capital Improvement Request for Hawk Island Board Walk/Accessible launch and lighting Michigan Department of Natural Resources Grants from Land and Water Conservation Fund and Michigan Natural Resources Trust Fund local match of $546,900 to be applied for as a request as part of the next round of millage projects in MOVED BY MR. SCHELKE, SUPPORTED BY MS. HAMRICK 1. The 2019 General Fund Capital Improvement Request of $664,500 7

8 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 6 2. The 2019 Trail & Park Millage Fund Capital Improvement Request of $337,500 2a. The 2019 Trail & Park Millage Fund Capital Improvement Request for Hawk Island Board Walk/Accessible launch and lighting Michigan Department of Natural Resources Grants from Land and Water Conservation Fund and Michigan Natural Resources Trust Fund local match of $546,900 to be applied for as a request as part of the next round of millage projects in The 2019 Additional Operating Request of $10,000 3a. The 2019 Additional Revenue of $5, The 2019 Contract Form of $55, Trails and Parks Millage Administration budget of $130, Operating Budget Request of $2,305, Operating Budget Request revenue line item (millage 228) $51,500 for Park Security & Maintenance that staff will be utilizing the $30,000 for park security divided evenly between the three county parks to hire seasonal staff to perform rule enforcement & closing procedures. The Ingham County Parks Commission hereby directs staff to submit the above request as stated above pending any requisite adjustments made by the budget office as requested. THE MOTION CARRIED UNANIMOUSLY. Absent: Paul Pratt. MOTION CARRIED. Application Form for the Trails and Parks Program Application ~ Ms. Buzzard stated we added that small grants will be scored separately. Ms. Buzzard stated we added please review BOC resolution # to question #4. Commissioner Banas asked if there is an allowance for deviations from AASHTO standards. Ms. Buzzard stated yes. Commissioner Koenig stated we need clarification for the small grants category. Mr. Morgan stated there are only four communities that can t apply under this category: Delhi Township, Meridian Township, East Lansing, and Lansing per Figure One. Commissioner Banas stated we wanted to incentivize small communities to apply. MOVED BY MR. SCHELKE, SUPPORTED BY MS. HAMRICK To recommend the edits to the application form for the trails and parks millage THE MOTION CARRIED UNANIMOUSLY. Absent: Paul Pratt. MOTION CARRIED. Scoring/Ranking Criteria for the Trails and Parks Program Application ~ Mr. Bennett reviewed the edits to the scoring/ranking criteria. Mr. Bennett stated the more outside funding a community provides, their entire score increases. Mr. Bennett stated he had initially proposed a multiplier of two, but changed it to three. If you provide 63% match, you get 18.9 points. Every dollar 8

9 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 7 will count toward your score. Mr. Bennett stated he is proposing 15 points for an overall ranking on question 4. Do we want to increase this to 30, so there is more weight from the Park Commissioner s scoring? The only subjective question is #4. Mr. Bennett stated overall the total maximum score would be 59.7 points. Ms. Gregg stated our scoring last time was not indicative of the projects we funded. Commissioner Koenig stated we could test the last round with this scoring method. Mr. Bennett recommended 20 points for question 4. Mr. Earl stated we need to discuss what will be considered a match. Ms. Buzzard stated a couple of Board of Commissioners stated that the Park Commission should not decide what is considered a match. Ms. Buzzard outlined what MDOT and the DNR allow, and she wants to clarify this before it reaches the Board of Commissioners. Mr. Bennett stated these are our recommendations. Ms. Gregg stated the argument for only accepting cash as a match for scoring is that we are trying to encourage communities to match the millage allocations with additional grant money so that there is more money coming in. We want to use the millage money to attract more money for parks overall so that Ingham county voters are getting a return on their investment. Accepting in kind labor as a match would essentially reduce the grant money coming in from other sources because it wouldn't provide an incentive for applicants to go out and leverage additional grant dollars. Mr. Bennett stated question 1 actually refers to the top five projects. Mr. Morgan stated he added to question 1: does this project contribute to the completion of one of the Ingham County Parks major capital project plans in Table 16. Mr. Bennett asked if we want to give bonus points for Table 16? Ms. Gregg stated this would help the Ingham County Park projects score. Commissioner Banas asked if we can split #5 in Table 16 into two different items? Mr. Morgan stated he will bring this back for discussion in July. Mr. Schelke stated he is not opposed to this, but doesn t think this is necessary since we will score well on the other questions. Commissioner Banas stated we don t need to include this. Consensus is to strike this. Ms. Buzzard asked for clarification on scoring smaller projects separately. Commissioner Banas stated we will score them separately. MOVED BY COMMISSIONER KOENIG, SUPPORTED BY MR. EARL To recommend the edits to the scoring/ranking criteria for the trails and parks millage and amend the following: Question four: edit to 20 points Question 1-strike: does this project contribute to the completion of one of the Ingham County Parks major capital project plans in Table 16. 9

10 MINUTES OF THE MEETING Ingham County Parks & Recreation Commission May 21, 2018 Page 8 Remove Table 16. THE MOTION CARRIED UNANIMOUSLY. Absent: Paul Pratt. MOTION CARRIED. BOARD/STAFF COMMENTS Commissioner Banas stated it will be helpful for the Park Commissioners to attend the Board of Commissioners meetings in which the application and scoring will be reviewed. All Park Commissioners recommended combining the Park Commission meeting in June to one meeting on June 25, The June 18 th meeting is cancelled. All commissioners present agreed. LIMITED PUBLIC COMMENT None. Adjournment: There being no further business, the meeting was adjourned at 7:54pm. Meeting adjourned Minutes submitted by: Nicole Wallace, Recording Secretary 10

11 Directors Report May 16 th June 20 th (June 25 th Park Commission meeting) Mission Statement: The Ingham County Parks & Recreation Commission and Ingham County Parks Department will provide quality outdoor recreation opportunities and facilities for all segments of our population. We will strive to enhance the quality of life for park visitors and county residents through active citizen involvement, planned acquisition, preservation and professional management of park lands. Ongoing weekly update meetings with Nicole and Melissa on various committee agendas, supporting documents and internal items, including resolutions. Attended a Board meetings with the Friends of Ingham County Parks to discuss steps for implementation of the Park Patron Program, they assigned various tasks to its board members to get kicked off later this summer. Met with HR on reclassification request for Assistant manger s positions and Ranger s positions and we came to agreement with the ICEA union and our employees on a reclass/upgrade for both positions that will be going before the BOC in July, if passed will be implemented in August. I reached out and started corresponding with the State to look into the Old English Inn log jam and old foot bridge on the Grand River and how they can possibly assist in making it safe and eventually remove the obstruction permanently. Continued to work with Spicer and Managers to review and work on millage related items; Major Action Program future grant request to MDNR to be brought this (4 th ) round of the millage projects for match. Attended several meetings with Prime Professional MC Smith Associates for McNamara MNRTF grant project at Burchfield, McNamara Landing with Tim and Jeff and Jim Hudgins from purchasing. Worked with Nicole and Melissa on Strategic plan items for the controller s office. I put in my nomination for MParks Board of Director s At Large Board seat. There are four others running for the spot as well as me. Tim worked with the Budget office on inputting the 2019 Budget request as part of the budget process. Brian and I attended the Controllers/BOC 2019 Budget hearings and presented our request. It was received well and the only questions were about if the State of Michigan increased minimum wage how that would affect parks operations with no additional funding. The short answer is a reduction in services at some level. Sat in on interviews for the Financial Services Director Position with Controller s office. Continued to work with Jim Hudgins and staff on several RFP s for current grant projects, and CIP projects. Continued to work with Cindy Wagner, Zoo Director, Nicole and staff for review of RFP s for a Revenue Management System/Point of Sale for the Zoo and Parks. We are working with Jim Hudgins on a new RFP which should be going out in the next couple weeks. Attended with Melissa and several of our Park Commissioners a MParks sponsored Park Commission Round Table at East Lansing. Attended with Jeff Gehl and Tim Buckley a pre construction meeting with our contractor for Overlook shelter grant project at Burchfield County Park. Spoke with Melissa Buzzard on a coffee break program on WLNZ Radio/TV over Comcast cable and discussed parks and trails items. Attended a Controller recommended webinar titled HR and the Law. Melissa, Tanya Moore from Spicer, and I attended a meeting with representative from MDOT to discuss the future TAP/Wayfinding application process in Lansing. Met with Tanya Moore from Spicer and Melissa twice to review and go over Trails & Parks Millage related consultant items. Attended with Melissa Buzzard a Tri County Regional Planning Commission lead Land Use Planning workshop. 11

12 Attended several County Controller meetings. Met with Pat and Meridian Township officials to discuss a potential park acquisition that will be discussed at a future Park Commission meeting in closed session. Continued to work with CADL and Brian Collins about story boards at Hawk Island County Park Playground. More to come on this in July. Attended an area Park Directors meeting in Lansing. Walked the Northern Tier Trail with Melissa and looked at completed paving and bridge work that had begun this spring and had been completed recently. Met with staff and managers for monthly meetings. Helped with packets and agendas and minutes for Park Commission meetings. Attended BOC meetings; Human Services, County Services, Finance, and full Board of Commission meetings for resolutions that were passed by the Park Commission. Continued to do promo spot for Ingham Parks on Tim Barron Radio show provided giveaways for promotion. Sorted through and responded e mails daily. Ongoing working with Melissa Buzzard on various items and requests by the BOC and Controller s office pertaining to the Trails & Parks millage. Summer will have officially hit by the Park Commission meeting, but we have been having summer temperatures for the past month on and off, take advantage and get out and enjoy one of our Ingham County Parks soon! (Swan Peddle Boat at Hawk Island) Grand River Tim Buckley new boat and motor for river maintenance and clean up! 12

13 To: Tim Morgan From: Jeff Gehl Date: June 18, 2018 RE: May/June Burchfield Report I was on vacation from June 02, through June 17. In May we set up the beach and opened up for swimming on Memorial Day weekend. We continue to pump water out of the low land in order to make the rivers edge course playable and help out with the mosquitos. We continued to clear logs and debris from the river and we opened up the McNamara Landing trip but kept Bunker trip closed until June 18 th. Emma prepped for Day Camp and it started in early June. We continue to work on the trail signage project and signs have been ordered. We continue to correspond and work with the prime professionals for both Burchfield projects. We are working with the disc golf association and installing poles to reflect basket placement for the fall national tournament. Ordered and installed a new drinking fountain for the winter sports building that features a water bottle fill spout. Tim Buckley met with an eagle scout and is working with him on his upcoming project in the park. We had tourist in your own town and offered free pedal boat rentals. Emma and Tim signed up and went through autism training. Tim went to a rain barrel work shop and installed a rain barrel for the winter sports building. 13

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15 June 2018 Parks Commission Meeting Monthly Report Hawk Island County Park - Special Events o Fallen Hero 5k o Sparrow Hospice Car Show o Kids Triathlon, Saturday, June 2 o Sprint Triathlon/Olympic Triathlon, Sunday, June 3 o Cystic Fibrosis Foundation Walk o Greater Lansing Kidney Walk o Dirty Feat Scavenger Hunt - 24 school groups held end of year picnics at Hawk Island - Continued Employee Training - Normal Park upkeep and park user management - Continued Crack Sealing of Parking Lots - Parking Lot striped - Began sidewalk leading from parking lot to dog park - Concrete building foundation poured for snow making pumphouse Dog Park sidewalk Pumphouse Concrete Parking lot stripe 15

16 Lake Lansing Managers monthly report May June Continue to train all full time and seasonal staff 2. Perform spring and summer operations 3. Collect on going fees and provide services 4. Provide free band shell concerts 5. Provide life guard water front, Heimlich, and Blood Borne Pathogen training Before and after trike track flower beds Before and after area for Hot Charcoal disposal 16

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25 May - Parks Office Monthly Report Communications, Training & Research Schedules and agendas for numerous meetings were coordinated with staff and the park commission. Motions and resolutions were prepared. Customer Service We received 1,744 phone calls in the month of May. In 2017, we received 1,061 calls which is an increase of 48% this year. 178 park visitors made a picnic shelter reservation. We have received 66 requests for 2018 special events in the parks office. Office staff assists the event coordinators with the event application, park reservations and coordinates the application process with park mangers for approval. Staff responds to multiple general inquiries regarding passports each month and in addition we accepted 32 U.S. passport applications in May. Staffing We welcomed Emma as our new office intern. She has been training on phones, how to use our reservation system, and other office duties. She has also toured the parks. Next month, Emma will start training to become a passport agent. We welcomed Cristina as the new assistant park manager at Lake Lansing South. Helped get her with orientation materials, setting up her laptop, cell phone, etc. Bill Earl Fishing Program We continued registration for the fishing events. Prepared the nametags, certificate of completion, letters and made each participant s packet for the fishing events. Burchfield Park Day Camp Continued registration for Exploring Nature Day Camp at Burchfield Park. By the end of May, camp registration is almost full. Accounting/Budget/Payroll With the addition of summer staff, payroll work has increased as is normal, but challenging as the volume of cash receipting and accounts payable also increase dramatically in summer months. The 2019 budget request was submitted on May 25 th as requested by the Controller s office. 25

26 Website Updated the website to include information on the beach, the splash pad and boat rentals opening for the season on May 26th. 26

27 Ingham County Parks Budget Status 5/31/2018 ORIGINAL 2018 BUDGET ANNUAL AMENDED BUDGET 2018 Actual 2018 Variance +/ Percent Used Park Administration Revenue Passport Revenue 20,000 20,000 12,583 (7,417) 62.9% Parking Revenue 0 0 (32) (32) 100.0% Misc Revenue 1,000 1, (587) 41.3% Carry Over Surplus Used % Rev trf in F , , ,698 (296,698) 50.0% Rev trf in F228 51,500 51,500 25,750 (25,750) 50.0% Rev trf in (Cap Imp) F % Total Revenue 665, , ,412 (330,484) 50.4% Expenditures Personnel Services 327, , , , % Controllable Expenses 204, ,046 51, , % Non-Controllable Expenses 134, ,219 41,063 93, % Capital Outlay % Total Expenses 665, , , , % Net Cost Park Administration 0 (15,000) 125,672 (140,672) Burchfield Park Revenue Shelter Fees 15,800 15,800 7,529 (8,271) 47.7% Disc Golf Fees 22,000 22,000 10,240 (11,760) 46.5% Pedal Boat Rental 2,000 2, (1,886) 5.7% Canoe/Kayak Rental 42,500 42, (42,370) 0.3% Ski Rental 7,000 7,000 4,051 (2,949) 57.9% Food Concessions 2,500 2,500 1,510 (990) 60.4% Parking Fees 44,665 44,665 17,790 (26,875) 39.8% Snow Tube Rental 4,000 4,000 1,751 (2,249) 43.8% Day Camp 10,000 10,000 13,855 3, % Rev trf in F , , ,555 (151,555) 50.0% Total Revenue 453, , ,524 (245,050) 46.0% Expenditures Personnel Services 383, , , , % Controllable Expenses 60,433 71,933 31,524 40, % Non-Controllable Expenses 10,000 10,000 3,401 6, % Capital Outlay 0 0 1,391 Total Expenses 453, , , , % Net Cost Burchfield Park 0 (11,500) 50,620 (62,120) Lake Lansing Parks Revenue Shelter Fees 20,550 20,550 12,707 (7,843) 61.8% Boat Rental 7,500 7,500 1,026 (6,474) 13.7% Boat Launch Fees 17,000 17,000 4,328 (12,672) 25.5% Ski Rental 0 1,000 1, % Food Concessions 13,650 13,650 2,987 (10,663) 21.9% LL House 9,600 9,600 4,000 (5,600) 41.7% Parking Fees 84,335 88,335 31,918 (56,417) 36.1% Inflateable Rental 1,000 1,000 0 (1,000) 0.0% Rev trf in F , , ,663 (174,663) 50.0% Total Revenue 502, , ,500 (274,461) 46.0% Expenditures Personnel Services 412, , , , % Controllable Expenses 74,002 76,502 22,975 53, % Non-Controllable Expenses 16,000 16,000 4,131 11, % Total Expenses 502, , , , % Net Cost Lake Lansing Parks ,407 (85,407) Hawk Island Park Revenue Shelter Fees 30,150 30,150 16,173 (13,977) 53.6% Boat Rental Fees 13,000 13,000 1,443 (11,557) 11.1% Food Concessions 29,000 29,000 8,619 (20,381) 29.7% Parking Fees 173, ,000 64,586 (108,414) 37.3% Snow Hill Tubing Fees 50,000 50,000 54,873 4, % Dog Park Revenue 10,000 10,000 6,213 (3,787) 62.1% Rev trf in F , , ,513 (170,513) 50.0% Total Revenue 646, , ,420 (323,756) 49.9% Expenditures Personnel Services 501, , , , % Controllable Expenses 99,137 99,137 32,825 66, % Non-Controllable Expenses 45,794 45,794 18,681 27, % Total Expenses 646, , , , % Net Cost Hawk Island Park ,654 (107,654) Grand Total Revenue 2,268,607 2,273,607 1,099, % Grand Total Expenses 2,268,607 2,300, , % Net Change in Fund Balance 0 (26,500) 369,354 Fund Balance, Beginning of Fiscal Year 2018 ¹ 410,121 2 Projected Fund Balance End of Year 779,475 ¹ The 208 fund is closed for $4,320 was subtracted from the 208 fund balance. 2 0 of the fund balance is designated for CIP projects. 27

28 Trails & Parks Millage Program Coordinator Report For: Park & Recreation Commission Meeting- June 25 Was a guest for Tim Barron radio to update on trails and parks millage items Worked on marketing plan for the Parks Met with the County Rd Department on wayfinding Was a guest on WLNZ radio and television to update on trails Attended Human Services, Finance and BOC meetings for application approval Met with Spicer and MDOT to discuss the County wide wayfinding project Met with Spicer to discuss wayfinding and millage updates Met with Williamston Township to discuss potential blueway projects Attended a Tri-County Regional Planning-Land Use Planning workshop Visited Burchfield Park and assessed the condition of the blueway Attended the monthly staff meeting Met with Spicer and Financial Service to plan the development of a more comprehensive millage database Worked on processing grant contracts for this last grant round Sent out the press release for the next round of applications Developed a social media plan for the County 28

29 Implemention Schedule Wayfinding Plan Ingham County Trails and Parks To finalize adoption of plan March 19 Park Commission adopt plan August 20,22,28 BOC adopt plan & resolution for MDOT TAP application To start on implementing plan (writing/submitting TAP grant): March 9 meeting with Stakeholders (talk about grant process & needs) Need from each community: 1. Resolution from each community (commit to maintenance), FLRT has MOU with each which may suffice as agreement 2. Inventory existing signs (to remain and be replaced) 3. Inventory of number of signs and type needed for grant application Feb/March Spicer will get with sign company to get sign construction details April Begin writing TAP grant Apr 20 deadline for communities to submit info to County May-July Spicer to finalize information for grant (costs, maps, etc.) July 23 Park Commission, approval of MDOT TAP application August 7 Info to BOC in packets August 20 BOC, Human Services Committee August 22 BOC, Finance Committee August 28 BOC, approval of MDOT TAP application, resolution September Submit MDOT TAP grant 29

30 FLRT Trail Ambassador Program Coordinator Monthly Report June, 2018 Events 517 Day May 17, 2018 o Table set up at event o Handed out brochures o Spoke to passers-by about FLRT and upcoming events June Brew Run, hosted by Lansing Brewing Company & Playmakers Foundation June 12, 2018 o Donations collected, shared with FLRT $ Dirty Feat Adventure Race June 16, 2018 o Proceeds to benefit FLRT o 17 teams participated Trail Cleanup - June 18, 2018 o Partnered with Michigan League for Public Policy o 13 volunteers Upcoming Events FLRT Annual Meeting July 9, :30pm o Members invited to Lansing Brewing Company for appetizers, drinks o Updates on local trail projects, Trail Ambassador Program Trail Cleanup July 21, 2018 o Partnering with MAYOTTEgroup Architects RedPaddle Kayak Race August 18, 2018 o Proceeds to benefit FLRT Other Business Solicited Trail Sponsors Began integrating membership/sponsorship database on Salesforce Communicated with South Lansing Christian Church on potential trail expansion through property Met with Sierra Club/Mid-Michigan Environmental Action Council on pollinator planting sites along river trail o Elm Park chosen as one site Met with group of Trail Ambassadors to discuss future cleanups Met with FLRT board members on Annual Meeting planning Began discussing fundraising opportunities for FLRT with board members and local organizations 30

31 MOU Status Community Name In Discussion In Process Signed Last Update Ingham County 3/7/17 City of Lansing 2/9/17 City of East Lansing 9/28/17 City of Mason 10/13/17 Delhi Township 3/9/18 Meridian Township 1/31/18 Stockbridge 3/7/18 Dirty Feat Adventure Racers 6/16/18 31

32 Michigan League for Public Policy Volunteers 6/18/18 32

33 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of June 25, 2018 RESOLUTION # -18 RESOLUTION TO RECOMMEND AUTHORIZING A CONTRACT WITH L. J. TRUMBLE BUILDERS, LLC. WHEREAS, the Ingham County Parks Department owns and maintains the buildings at Hawk Island County Park; and WHEREAS, the Ingham County Parks Department has a roof replacement plan in place to ensure routine replacement of building roofs; and WHEREAS, the Purchasing Department solicited proposals from qualified and experienced roofing contractors for installing a new metal roof on the Maintenance Building at Hawk Island County Park; and WHEREAS, after careful review and evaluation of the proposals received, the Evaluation Committee recommends that a contract be awarded to L. J. Trumble Builders, LLC. THEREFORE BE IT RESOLVED, that the Ingham County Park Commission recommends that the Ingham County Board of Commissioners approves entering into a contract with L. J. Trumble Builders, LLC. in the total amount not to exceed $72,000 for installing a new metal roof on the Maintenance Building at Hawk Island County Park. BE IT FURTHER RESOLVED, that the Ingham County Park Commission recommends that the Board of Commissioners also authorizes replacing damaged roof sheathing-substrate, if needed at a cost of $3.00 per square foot. BE IT FURTHER RESOLVED, $55,000 is available in line item # P02. BE IT FURTHER RESOLVED, that the Ingham County Park Commission recommends that the Board of Commissioners authorize an additional $17,000 from the Trails and Parks Millage reserve fund for the project. BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make the necessary budget adjustments consistent with this resolution. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is hereby authorized to sign any necessary contract documents on behalf of the County after approval as to form by the County Attorney. 33

34 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of June 25, 2018 RESOLUTION # -18 RESOLUTION TO RECOMMEND AUTHORIZING A CONTRACT WITH BORNOR RESTORATION, INC WHEREAS, the Ingham County Parks Department owns and maintains the buildings at Lake Lansing Park South; and WHEREAS, the Ingham County Parks Department has a roof replacement plan in place to ensure routine replacement of building roofs; and WHEREAS, the Purchasing Department solicited proposals from qualified and experienced roofing contractors for installing a new asphalt roof on the Band Shell at Lake Lansing Park South; and WHEREAS, after careful review and evaluation of the proposals received, the Evaluation Committee recommends that a contract be awarded to Bornor Restoration, Inc. THEREFORE BE IT RESOLVED, that the Ingham County Park Commission recommends that the Ingham County Board of Commissioners approves entering into a contract with Bornor Restoration, Inc. in the total amount not to exceed $25,000 for installing a new asphalt roof on the Band Shell at Lake Lansing Park South. BE IT FURTHER RESOLVED, that the Ingham County Park Commission recommends that the Board of Commissioners also authorizes roof sheathing/substrate replacement if necessary at a cost of $4.50 per square foot. BE IT FURTHER RESOLVED, that funds are available in line item # P04. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is hereby authorized to sign any necessary contract documents on behalf of the County after approval as to form by the County Attorney. 34

35 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of June 25, 2018 RESOLUTION # -18 RESOLUTION TO RECOMMEND AUTHORIZING A CONTRACT WITH MOORE TROSPER CONSTRUCTION COMPANY WHEREAS, the two fishing docks and the boardwalk along the south end of the lake at Hawk Island experienced extensive damage due to the winter/spring severe flooding coupled with ice damage; and WHEREAS, after inspecting the damage, it has been determined that removal of the structures are necessary; and WHEREAS, proposals were solicited for the demolition and legal disposal of a boardwalk and two fishing docks at Hawk Island County Park; and WHEREAS, the project scope includes the complete removal and legally dispose of one (1) 375 in-lake wood boardwalk and two (2) 20 x40 wood fishing docks at Hawk Island County Park. Removal and haul away includes all dock structures including pilings; and WHEREAS, the Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, services and permits to perform and complete all work required for the project described herein; and WHEREAS, after careful review and evaluation of the proposals received, the Evaluation Committee recommends that a contract be awarded to Moore Trosper Construction Company, the low bidder. THEREFORE BE IT RESOLVED, that the Ingham County Park Commission recommends that the Ingham County Board of Commissioners approves entering into a contract with Moore Trosper Construction Company for a cost not to exceed $49,740 for the purpose of entering into a contract for the demolition and legal disposal of a boardwalk and two fishing docks at Hawk Island County Park. BE IT FURTHER RESOLVED, the County can pay for this from the insurance fund as instructed by the Director of Financial Services. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is hereby authorized to sign any necessary contract documents on behalf of the County after approval as to form by the County Attorney. 35

36 INGHAM COUNTY PARKS & RECREATION COMMISSION Meeting of June 25, 2018 RESOLUTION # -18 RESOLUTION TO RECOMMEND AUTHORIZING THE ACCEPTANCE OF THE PROJECT AGREEMENT FOR A MICHIGAN NATURAL RESOURCES TRUST FUND GRANT WHEREAS, the Michigan Department of Natural Resources has approved the grant request in the amount of $244,700 for the grant application titled Lake Lansing North Park Improvements #TF to the Michigan Natural Resources Trust Fund for accessibility improvements throughout the park for people of all abilities at Lake Lansing Park North, located in Meridian Township; and WHEREAS, these improvements will include paved parking spaces, restroom improvements, paved walkways to connect facilities within the park for people of all abilities, native landscaping, replacement of drinking fountains, path widening, and replacement of approximately 800 feet of the entrance drive, etc.; and WHEREAS, the required matching funds of $114,900 will come from previously appropriated County funds reserved for this purpose in Resolution # THEREFORE BE IT RESOLVED, that the Ingham County Park Commission recommends that the Board of Commissioners authorizes an additional $100 from the Parks general fund for the matching funds for the project. BE IF FURTHER IT RESOLVED, that the Ingham County Park Commission recommends that the Ingham County Board of Commissioners, Ingham County, Michigan, approves entering into a Project Agreement to accept the $244,700 Michigan Natural Resources Trust Fund Grant for accessibility improvements throughout the park which include paved parking spaces, restroom improvements for ADA and paved walkways to connect facilities within the park for people of all abilities at Lake Lansing Park North, located in Meridian Township. BE IF FURTHER IT RESOLVED, that the Ingham County Park Commission recommends that the Ingham County Board of Commissioners, Ingham County, Michigan, does hereby accept the terms of the Agreement for grant # TF as received from the Michigan Department of Natural Resources (DEPARTMENT), and that the Ingham County Board of Commissioners, Ingham County, Michigan, does hereby specifically agree, but not by way of limitation, as follows: 1. To appropriate all funds necessary to complete the project during the project period and to provide one hundred fifteen thousand ($115,000) dollars to match the grant authorized by the DEPARTMENT. 36

37 2. To maintain satisfactory financial accounts, documents, and records to make them available to the DEPARTMENT for auditing at reasonable times. 3. To construct the project and provide such funds, services and materials as may be necessary to satisfy the terms of said Agreement. 4. To regulate the use of the facility constructed and reserved under this agreement to assure the use thereof by the public on equal and reasonable terms. 5. To comply with any and all terms of said agreement including all terms not specifically set forth in the foregoing portions of this resolution. BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make the necessary budget adjustments consistent with this resolution. BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners is hereby authorized to sign any necessary contract documents on behalf of the County after approval as to form by the County Attorney. 37

38 Rock Around the Park : City replacing worn perimeter fencing at nearly 100 parks with decorative boulders 5/30/ :03:00 AM The city of Detroit has begun a major citywide beautification project to improve the curb appeal of nearly 100 of its city parks by removing old, often rusted or overgrown, fencing and replacing it with decorative boulders. The move is designed to allow the physical beauty of the parks be more visible to the surrounding community and make the parks more inviting. The City s General Services Department, which includes Parks & Recreation, has identified 99 parks where it plans to make the improvements this year, according to GSD Director, Brad Dick. Already, five parks Gordon, Fields, Hanson, Dueweke, Luce-St Louis have been completed. This will be a simple change at these parks but the results are night and day, said Dick. When you see the before and after images, the difference is really stunning. In many cases, the old fencing hid the natural beauty of these parks from the neighbors who use them. Now it will be there for all to see. Removing the fencing also will make the parks more welcoming and accessible to pedestrians, while installation of the boulders will keep out vehicles, Dick said. 38

39 Instead of neighbors having to walk all the way around a park s fence line just to get to the entrance, they ll be able to enter by foot or bike from any side, Dick said. And while the boulders are attractive, they also will serve as an effecting barrier to prevent cars from driving onto the park. The cost of the Rock Around the Park program is approximately $3 million and is coming from available general fund dollars. That s about one-third of the cost of replacing more than 45,000 linear feet of fencing. Boulders also last longer, Dick said. Fencing typically lasts about 25 years while existing perimeter boulders at Rouge Park have been intact for nearly 100 years. Dick said he expects all 98 parks to be completed by this November. The program is one of several beautification efforts undertaken recently by the city. Earlier this month, the city announce plans to plan one million daffodils at parks and along medians across the city. The City also has a new program called City Walls to install attractive murals at locations across the city that had been frequent targets of illegal graffiti taggers. 39

40 Download 99 Parks for Boulder Perimeters Below is a list of all of the parks that will receive new perimeter boulders: District Park Address Acres 1 Clarita-Stout Stout Eliza Howell Beaverland Heckel Woodbine Kelley Oakfield Midland-Bentler (Kiwanis No. 2) Bentler O'Hair Pembroke Optimist-Stout Stout Outer Drive-Burgess Burgess Puritan-Coyle Puritan Ramsey Grand River Rockdale-Kendall Rockdale Rosemont-Acacia (Flintstone) Rosemont Seven Mile-Appleton Appleton Stoepel No W. Outer Drive Adam Butzel Lyndon Belden-Santa Maria Belden Comstock Greenfield

41 2 Fargo-Oakfield Oakfield Gmeiner Clarita Hardstein Cheyenne Hill 2226 Fenkell Louis Wisconsin Palmer Woodward Peterson Greenfield 17 2 Quincy-Midland Quincy Van Antwerp Wyoming Butler Conant Conant-Minnesota Conant Dequindre-Emery Dequindre Dequindre-Grixdale Dequindre Dorais Mound Hasse-Emery Healy Heilmann Crusade Howarth 6869 E. Nevada Jayne Conant Karaniewski 7629 Concord Kern Mt. Elliott Krainz Healy Lasky 5001 Charles Marx-Remington Marx Optimist Parkgrove Teppart Syracuse-Hildale Syracuse Traverse-McClellan 9368 Traverse Twork Charest Alfred Brush Ford 100 Lenox Algonquin-Goethe 3030 Algonquin Balduck 5271 Canyon Brookins Rossiter

42 4 Castador 5995 Hulbut Chandler Frankfort Glenfield-Lannett Lannette Lakewood East Riverside Mariners Riverside Blvd Roseberry-Promenade Roseberry Sasser 9727 Camley Troester-Hayes Troester th-Marquette th Ames 3716 McGraw Bradby 9721 Cardoni Bradley 3571 Concord Burns-Lambert 5952 Burns Calcara 3420 Charlevoix Calvert 1624 Calvert Dues 1991 Antietam Elmwood-Central 1499 Chene Erma Henderson 8598 E. Jefferson Griffin 1955 Delaware Johnson 4635 Helen Lafayette Central 1400 E. Lafayette Stockton 9250 Dwight Sylvester-Seyburn 8010 Sylvester Tolan 701 Mack th-Charlotte 3008 Fourth Bieniek 5981 Martin Bloomfield th Higgins 9200 Olivet St Kemeny 2260 S. Fort Lafayette-NYCRR 8118 W. Lafayette Laker 7520 Laker

43 6 McShane 8699 Heritage Patton 8151 Dix Piwok Visger Riverside 3085 W. Jefferson Romanowski 4795 Lonyo St. Hedwig 2900 Junction Stanton 2500 Porter Belton-Mark Twain 8279 Mark Twain Fitzpatrick Fitzpatrick Fitzpatrick-Warwick Fitzpatrick Greenview-Wadsworth Greenview Intervale-Roselawn 8101 Intervale Littlefield Indiana O'Shea Capitol Rouge Joy Schultz 9750 N. Martindale Simanek 7461 Rutland Stein W. Chicago Ave Stoepel No W. Chicago Drive Weaver-Penrod Weaver

44 From: Gary Rogers Sent: Wednesday, June 13, :26 AM To: Gehl, Jeff Subject: Mason Optimist Youth Sports Event Jeff, Could you forward this on? Friends of Ingham County Parks, Our big event was held this past Saturday. Unfortunately, mother nature did not cooperate. We had rain showers throughout the event and as a result the attendance was somewhat down from previous years. However, the 200 plus children that did attend seemed to have a great time and some even seemed to relish being out in the rain doing outdoor activities. Jeff Hauter, our resident chef, served several hundred lunches to the kids and their parents and we had more exhibitors than ever before. The county park planted 900 rainbow trout in the fishing pond and the fish seemed to be biting. We take a photo of the children with their catch and then clean and wrap the fish to take home. Sparty made an appearance and the kids went from one activity to another. Each child received a door prize (tackle box or fishing pole), a sponsor t shirt and grand prizes (bicycles, kayak, etc) were given out to nine lucky children. While I was down a bit after the event due to the weather and the reduced attendance my mood improved when I received the attached e mail from a parent the evening of the event. I think it tells a lot about what this event is all about. I want to thank you again.your help as one of our major sponsors pretty much makes the difference for us financially as far as putting on this event. Gary From: Jessica Dexter Sent: Saturday, June 9, :15 PM To: Gary Rogers Subject: Re: Mason Optimist Youth Sports Event is a week from today june 9th!!! REMINDER Gary, I wanted to personally take a moment to thank you and the Mason Optimist For taking the time to put on the 11th Annual Youth Sports Event. This would be our third year coming to the event, and our three young boys really enjoy the event regardless of the weather. As parents we enjoy having this local to take our boys to. In a time of electronic devices and video games it s nice to have an event such as this to expose them to real life fun without having to go far. The experience of fishing and the excitement of catching the first few fish have excited our boys. Having the shirts, the tackle box s, bait and fishing pole if needed is such an amazing opportunity for all the kids to personally enjoy the true experience for such event that in most cases would or could not be able to do so. As though my husband and I are able to provide for our children so many others are unable to do so, and this event brings so many smiles to other children and also brings many families together. Having the vendors set up and having kid orinated projects or kid like outdoor items is a realistic way to get them intrigued into those things. Each year brings smiles to our boys and I know to many others. As our boys love the outdoors and have been so excited about coming. Our boys were prepping their fishing gear the night before and packed all their own items. Having the volunteer s and the event set up the way it is has been a peace of mind for myself as two of the years I have had to bring the boys myself as my husband has had to work. Having three very enthusiastic young boys can at times be 44

45 stressful but at this event it has been nothing short of amazing family time and a wonderful one on one time with mom doing boy like things. I have appreciated the lunch offered as a morning fishing can be tiring and has caused hunger in my boys. Not having to worry about packing for the event knowing that everything is included has help our family to attend during such a hectic schedule of school, work and sports. It s incredibly convenient to be able to just attend and know that we can enjoy the event and have lunch also. Knowing the amount of time and effort such event takes I wanted to let you know that our family truly enjoys this event and have promoted to others about this. In the future we would love to volunteer if possible to help with the planning of such event to ensure this continues for years to come for other families such as ours to enjoy. Again thank you for the time and effort to present this event, much appreciated and memorable experience. Jessica 45

46 46