Bidding and + Case Study

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Joseph Lucas
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1 Bidding and + Case Study 10 th Annual Meeting of the International Society for Stem Cell Research -ISSCR- Yokohama (Series # ) ICCA MEETTAIWAN Bidding Workshop 2015

Organization : International Society for Stem Cell Research Date : 13-16 June, 2012 Attendance :

2 Organization : International Society for Stem Cell Research Date : June, 2012 Attendance : 3,500+ delegates from 56 countries Exhibition : 10,000 sq.m. Plenary : 3,000 persons Breakouts : 4

4 AMC Association Management Company

5 Feb Bid/Proposal Submit May Site Inspection By Secreariat July Cousultation By BODs (16members)

Conference Center facilities - Size and Capacity - Cost - References from US based associations, include number of delegates attending Hotel facilities - Star

6 Conference Center facilities - Size and Capacity - Cost - References from US based associations, include number of delegates attending Hotel facilities - Star level - Rate - Rebate Others - Climate / weather in the season - VAT taxes and possibilities of refunds - Government fees assessed to the meeting organization

7 2013 Association Survey

8 Confirm the member(s), and purpose(s) Confirm the travel arrangement and its expenses Confirm the schedule Communicate with competitors if necessary Ask Food preferences, Smoking/Non-smoking Provide enough Information

10 Stay flexible Stay focused Talk their language Show them what they want to see Unique venue > Tour Politicians? Mayor? Create an overall pleasant & efficient experience

11 July, 2009 by 16 board of directors Beijin LOC was enthusiastic, gov. support was not enough Tokyo The proposed venue was not very efficient Yokohama

Distance from Fukushima Daiichi Nuclear Plant and Radiation Dose Measurements City Dose Rate ( /h) Measurement Date New York 0.094 May. 31, 2011 Paris 0.053 Mar. 5, 2015 Berlin 0.080-0.089 Mar.

16 Distance from Fukushima Daiichi Nuclear Plant and Radiation Dose Measurements City Dose Rate ( /h) Measurement Date New York May. 31, 2011 Paris Mar. 5, 2015 Berlin Mar. 16, 2015 London Mar. 15, 2015 Singapore Mar. 16, 2015 Hong Kong Mar. 16, 2015 Beijing * Mar. 15, 2015 Taipei Mar. 16, 2015 Seoul Mar. 16, 2015 * Unit in original data is ngy/h. The figure in this table has been estimated on the basis of Sapporo City:630km Dose rate Sendai City:95km Dose rate Niigata City:185km Dose rate Nagoya:450km Dose rate Radiation dose measurement results in Japan microsieverts/hour ( Sv/h) As of Mar. 16, 2015 Fukushima Daiichi Nuclear Plant Principal results in Fukushima Prefecture( As of Mar 16, 2015 Fukushima City:63km Dose rate 0.22 /h) Minamisoma City:24km Dose rate 0.10 Fukuoka :1,050km Dose rate Naha City :1,790km Dose rate As of Mar. 16, 2015 Osaka:580km Dose rate Hiroshima City:840km Dose rate Tokyo:230km Dose rate As of Mar. 16, 2015 Haneda Airport:236km Dose rate As of Mar. 11, Aizuwakamatsu City:98km Dose rate 0.06 Mito City:130km Dose rate Narita Airport:193km Dose rate As of Mar. 11, km 30km Iwaki City:43km Dose rate 0.07 Fukushima Airport:58km Dose rate 0.09

19 Communications/Correspondence s pay attention to your CC message! Video call: Skype, Gotomeeting, oovoo Describe with picture, layouts, drawing, numbers Changes reflects in pricing Site inspections / Onsite meetings

24 Complains Critique Advise Ideas Compliments Yokohama Convention & Visitors Bureau

Hotel issue; Travel Agents rate too high, too complicated No Star-rating

25 From Organizers Visa issue; A limited number of Chinese delegates Due to visa process and its high fee. Hotel issue; Travel Agents rate too high, too complicated No Star-rating system Good hospitality, but service needs to be improved From Suppliers & Volunteers Transportation Tour options Variety accommodations

26 The City of Yokohama and their support system was wonderful. From the preparation stages, support included areas such as grants for the event, selection of and arrangements for venues for the reception and so on, as well as PR activities. Thanks to everyone's efforts, more than 3,500 researchers attended the Meeting, making it a grand success. I wish to express my sincere gratitude for everyone's cooperation. Case Study

27 A good operation is the best promotion

Monitoring data of clean water (tap water)

Monitoring data of clean water (tap water) Tokyo is more than 200km away from the Fukushima nuclear power plants The evacuation / indoor evacuation zone due to the accidents at Fukushima Daiichi and Fukushima Daini nuclear power plants is for the