meeting & event planner s guide

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1 meeting & event planner s guide Shoot for the moon memorable meetings and events launched daily Delmar in The Loop St. Louis, Missouri MoonriseHotel.com

2 welcome The Moonrise Hotel blends modern design and quirky sophistication to create a truly unique and memorable boutique hotel experience for you and your guests. We re proud to be aaa Four Diamond rated and one of the region s leading green hotels our distinctive venue offers chic and comfortable accommodations and event spaces that are perfect for intimate to mid-sized meetings, formal and informal dinners, and all types of social receptions. Hotel Amenities Complimentary Wi-Fi throughout hotel 24-hour business center and fitness room Valet or self-parking options Room Service Pet-friendly with all-star pet treatment Location Dining & Drinking Award-winning Eclipse Restaurant Eclipse Lounge Rooftop Twilight Room Rooftop Terrace Bar (seasonal) Room Service In the heart of the Historic Delmar Loop Neighborhood 140 specialty shops, restaurants, galleries and entertainment venues within walking distance 2 walking blocks from the Delmar Loop MetroLink train station Walking distance from Forest Park, which offers the St. Louis Zoo, Art Museum, History Museum, Science Center, Muny Opera, golfing and walking/biking trails 8 blocks from Washington University Only 20 minutes from Lambert Saint Louis International Airport

3 accommodations From ultra-comfortable Serta Enrapture Eurotop beds to moon themed art, all of the rooms at the Moonrise Hotel feature the first class boutique accommodations you would expect of a luxury hotel, delivered with whimsical style and beauty. Room Features Serta Enrapture double pillow-top mattress Complimentary high speed Wi-Fi Desk and executive chair with connectivity panel Refrigerator, iron, hair dryer Glass and tile walk-in showers with Symmons Rain Shower Lighted make-up mirror Starbucks aveda spa toiletries Custom furnishings Bedside USB connectivity Homedics Sound Spa Machine Umbrellas Safes Room Types Superior King Superior Double Queen Jacuzzi King Walk of Fame Suite ada Compliant Double Queen Additional Information Check-in is at 3 pm Check-out is at 12 pm In-room dining available Dry cleaning service available Group rates available

4 apollo 8 Lift off your event or meeting in a sophisticated, modern room named for the first manned space voyage. The Apollo 8 Room is best suited for small to mid-sized business meetings, receptions and dinners. Room Size Dimensions Ceiling Height 936 sf 36' x 26' 8' Cocktail Reception Crescent Rounds Banquet Rounds Configurations & Capacities Conference U-Shape Theater Classroom

5 apollo 11 The Apollo 11 room is a stylish and light-filled space named for the first manned mission to land on the Moon. The Apollo 11 Room works well for small to mid-sized business meetings, receptions, dinners and brunches. Room Size Dimensions Ceiling Height 1041 sf 38' x 30' 8'6" Cocktail Reception Crescent Rounds Banquet Rounds Configurations & Capacities Conference U-Shape Theater Classroom

6 boardroom The recently converted 600 square foot suite has a custom boardroom table that seats up to 10 people comfortably. The room is also furnished with a 60" smart board, built-in technology outlets for each guest, a separate break out area for up to 5 people, a private restroom, and an adjacent custom catering bar. Food and beverage may be ordered in advance from existing Catering Menus, from Room Service Menus day-of, or meeting guests may go to the first floor and dine in our full-service Eclipse Restaurant. Room Size Dimensions Ceiling Height 600 sf 17' x 12' 12'8" Configuration & Capacity Boardroom 10 at Boardroom Table Configuration & Capacity Break Out Room 5 guests with existing set-up

7 twilight room The Twilight Room is an all-season indoor/outdoor space perched on the 8 th floor rooftop, affording year-round dazzling views of downtown St. Louis and Forest Park. This modern, one of a kind venue with a glass solar panel roof and fiber optic star covered ceiling creates the perfect atmosphere to host just about any special occasion. The Twilight Room is perfect for intimate wedding receptions, rehearsal dinners and brunches; corporate dinners and happy hours; or celebratory private dinners and receptions. Room Size Dimensions Ceiling Height Cocktail Reception 1430 sf 35' x 60' 10' 18' sloping glass ceiling Configurations & Capacities Sit-Down Banquet Sit-Down Banquet with Dance Floor and DJ

8 rooftop terrace The Rooftop Terrace offers dramatic skyline views of the Saint Louis City skyline, Arch and the vibrant Delmar Loop area. This 8 th floor open-air venue is available for private rentals daily until 7 pm, April through October, and is ideal for hosting corporate happy hours, celebratory receptions, showers and intimate wedding ceremonies. Space Size Dimensions 2300 sf 36' x 66' Wedding Ceremony Configurations & Capacities Cocktail Reception Private Full Terrace Cocktail Reception not Private Half Terrace 100 seated

9 gemini room The Moonrise Hotel is thrilled to unveil our elegant new event space overlooking Delmar Boulevard, called the Gemini Room. The Gemini Room showcases dark wood floors, a crisp white three-dimensional textured feature wall with an ambient lighting feature, whimsical chandeliers, and exquisite custom brushed metal artwork. The Gemini Room can accommodate up to 80 guests for a seated banquet or up to 125 guests for a cocktail-style reception. Room Size Dimensions Ceiling Height 1200 sf 57' x 21' 12' Cocktail Reception Plated Banquet Buffet Banquet Configurations & Capacities Wedding Ceremony Theater School Room Crescent Rounds

10 gemini room north Perfect for executive meetings, luncheons, and dinners, the Gemini Room North captures all of the ambiance of the full Gemini Room with dark wood floors, a three-dimensional feature wall, whimsical chandeliers, custom brushed metal artwork, and a zebra wood sky wall that adds a finishing polish to the room. Room Size Dimensions Ceiling Height 575 sf 30' x 19' 12' Cocktail Reception Plated Banquet Buffet Banquet Configurations & Capacities Theater School Room Crescent Rounds U Shape Boardroom

11 gemini room south Perfect for executive meetings, luncheons, and dinners, the Gemini Room South is the light-filled southern portion of the Gemini Room featuring dark wood floors, a three-dimensional feature wall, whimsical chandeliers, custom brushed metal artwork, and a zebra wood sky wall that adds a finishing polish to the room. Room Size Dimensions Ceiling Height 625 sf 23' x 27' 12' Cocktail Reception Plated Banquet Buffet Banquet Configurations & Capacities Theater School Room Crescent Rounds U Shape Boardroom

12 wedding ceremonies Choose from refined elegance or breath-taking city views Gemini Room can seat up to 98 people for a ceremony Rooftop Terrace can seat people for a ceremony (rented chairs as shown can seat 120 people or hotel-provided chairs can seat 100)

13 room configuration key Theater Crescent Rounds Banquet Rounds Conference U-Shape Classroom

14 audio visual rental lcd Projector Package 8'x6' screen, lcd projector, audio, vga cable " Smart Board with audio 275 8'x6' Projector screen 75 lcd Support Package 8'x6' screen, projector cart, extension cord, power strip, audio 100 Wireless microphone 75 Wireless advancer 25 Extension cord and power strip 15 Flip chart easel with Post-it paper & pens 60 Microphone and stand with 2 speakers 250 Polycom speaker phone with phone line 150 Black & white copies Color copies 20 per sheet 30 per sheet Complimentary Wi-Fi throughout the hotel Complimentary podium, upon request* Please note that all prices are subject to state sales tax.

15 Page 1 of 2 frequently asked questions corporate events Can I bring in outside food and/or beverage for my event? Per Missouri State Health Code Regulations, all food and beverage for private events must be provided by the Moonrise Hotel. Can I customize my food and beverage options? The hotel does offer off-menu catering options. Please inquire with your Catering Manager about additional options and pricing. Do you offer safe options for guests with allergies, such as a gluten or nut allergy, and vegan or vegetarian guests? Almost all food at the hotel is made in-house and we are happy to accommodate for guests with severe allergies or dietary restrictions when advance notice is given. When is the final guarantee due? The final guarantee, or final head count, is due no less than three business days prior to your event date. After the final guarantee is given, we are not able to reduce food quantities even if guests are unable to attend after this time. When are my menu selections due? The initial menu selections must be given no less than 10 business days before your event. The final menu selections are due three business days prior to your event, when the final guarantee is given. Where can my guests park? The hotel offers gated valet parking for $8 per vehicle for evening events. Overnight parking is $17 per vehicle. For daytime events concluding by 5:00 pm, complimentary valet parking is offered to all event guests. For evening events, client-hosted valet parking can be arranged in advance and is eligible for a discounted rate. Please inquire with your Sales Manager for specific details and availability. Additionally, there is a St. Louis City-owned public parking lot directly behind the hotel. These spaces are free and subject to limited availability as the parking lot is shared with hotel guests and patrons from several other local businesses, including but not limited to The Pageant and Delmar Hall concert venues.

16 Page 2 of 2 frequently asked questions corporate events What does the event space rental fee include? The rental fee includes use of the hotel s tables and chairs, as well as complimentary black table linens, linen napkins, and all standard dishware and flatware needed to host the event. Plated meals include the use of hotel-provided silver glass charger plates. The hotel does not provide decorations or table centerpieces. Table numbers and led votive candles are available upon request at no additional charge. What forms of payment are accepted? The hotel requires that a credit card is submitted at the time the signed contract is due. In lieu of a credit card, a client may request to establish a direct bill account with the hotel. If the latter is the preferred method of payment, the hotel will need a minimum of 3 weeks notice once the direct bill application is submitted to contact references and establish an account. How early can I get in to set-up? The hotel will guarantee that an event space is set up to one hour prior to the event start time. If additional set-up time is needed, please inquire with your sales manager about applicable fees for extending your set-up time. How late can I host my event? All daytime events must conclude by 5:00pm. All private events on the Rooftop Terrace must conclude by 7:00 pm. All evening events must conclude by midnight.

17 Page 1 of 4 frequently asked questions weddings Can I bring in outside food and/or beverage for my event? Per Missouri State Health Code Regulations, all food and beverage for private events must be provided by the Eclipse Restaurant. The hotel is able to make exception for wedding cakes, specialty cupcakes, or celebratory desserts if they are ordered from and delivered by a licensed food vendor and the hotel is given a minimum of 10 business days notice. A flat fee for cake cutting and/or plating fee will apply, based on the dessert being served. Can I customize my food and beverage options? The hotel does offer off-menu catering options. Please inquire with your catering manager about additional options and pricing. Do you offer safe options for guests with allergies, such as a gluten or nut allergy, and vegan or vegetarian guests? Almost all food at the hotel is made in-house and we are happy to accommodate for guests with severe allergies or dietary restrictions when advance notice is given. When is the final guarantee due? The final guarantee, or final head count, is due no less than three business days prior to your event date. After the final guarantee is given, we are not able to reduce food quantities, even if guests are unable to attend after this date. When are my menu selections due? The initial menu selections must be given no less than 30 days before your event. The final menu selections are due three business days prior to your event, when the final guarantee is given. Will the hotel offer a tasting prior to my event? For weddings and rehearsal dinner events with a signed contract, a tasting can be requested between one to three months out from your event date. Tastings must be scheduled ten business days in advance on a Monday, Tuesday, or Wednesday afternoon between 2:00 pm and 4:00 pm. Up to four people total (including the wedding couple) can attend the tasting. The client may select two entrées to sample for a plated meal, two buffet packages to sample for a seated buffet meal, or six items from the hot or cold appetizer menu for a cocktail-style reception.

18 Page 2 of 4 frequently asked questions weddings What is the deposit schedule if I want to proceed to contract? The first deposit of 25% of the combined rental fee and food and beverage minimum is due upon signing the contract to secure your reservation. A second deposit of 50% of the remaining balance is due thirty days prior to your event date. The remaining balance is authorized three business days prior to your event date when the final guarantee and final menu selections are given. Service charge and taxes are included on the bill at this time. For events booked less than sixty days out, a 50% deposit will be required upon signing the contract. What forms of payment are accepted? The hotel requires that a credit card is submitted at the time the signed contract is due. This card may be used for all advanced deposits, or upon request, it can be held in your file for the final deposit. Payments for the first and second advanced deposit may be made with a debit card or with cash. However, the final deposit will be authorized to the credit card on file no less than three business days before the event. Where can my guests park? The hotel offers gated valet parking for $8 per vehicle for evening events. Overnight parking is $17 per vehicle. For daytime events concluding by 5:00 pm, complimentary valet parking is offered to all event guests. For evening events, client-hosted valet parking can be arranged in advance and is eligible for a discounted rate. Please inquire with your Sales Manager for specific details and availability. Additionally, there is a St. Louis City-owned public parking lot directly behind the hotel. These spaces are free and subject to limited availability as the parking lot is shared with hotel guests and patrons from several other local businesses, including but not limited to The Pageant and Delmar Hall concert venues. What does the event space rental fee include? The rental fee includes use of the hotel s tables and chairs, as well as complimentary black or white table linens, linen napkins, and all standard dishware and flatware needed to host the event. Plated meals include the use of hotel-provided silver glass charger plates. The hotel does not provide decorations or table centerpieces. Table numbers and LED votive candles are available upon request at no additional charge.

19 Page 3 of 4 frequently asked questions weddings How many hours can my event be? All event spaces can be reserved up to four hours. If additional time is needed, please inquire with a sales manager about applicable fees for extending your rental past four hours. How late can I host my event? Daytime events must conclude by 4:00pm. All private events on the Rooftop Terrace must conclude by 7:00 pm. All evening private events must conclude by midnight. Do the room capacities listed include space for a head table, DJ, dance floor, or photo booth? The capacity listed for each event space is the maximum number of guests that can fit into the space based on standard set-ups, fire safety regulations, and comfort level. Please plan to subtract anywhere from ten to thirty or more guests, as well as furniture, from the stated maximum capacity if you would like to include space for a head table, DJ, dance floor, or photo booth for your event. Also, please note that requests for non-standard event set-ups may result in an even lower capacity for your event space. Your Sales Manager will assist in helping you plan for the appropriate number of guests for each space based on your exact set-up needs. The further in advance the Sales Manager is given information about your set-up needs, the better they can assist with your planning. How early can I get in to decorate? The hotel will guarantee that an event space is set up to two hours prior to the event start time. If additional set-up time is needed, please inquire with your sales manager about applicable fees for extending your set-up time. Can I have a DJ, live music, or karaoke at my event? Yes, you are welcome to arrange a DJ, live music, or karaoke for your event. For DJs, there is a $50 patch fee for them to patch into the hotel s sound system. For live music, the hotel must pre-approve all live music to ensure that sound levels are kept to a level that does not disrupt other hotel guests. For karaoke, the hotel is not responsible for set-up, running, or break-down of karaoke equipment. A small personal electronic device, such as a phone or laptop computer may also be brought in and plugged into the house sound system at no additional charge.

20 Page 4 of 4 frequently asked questions weddings Do you have a list of preferred vendors that I have to work with? The hotel has a list of many wedding professionals that we refer based on previous positive business experience(s) with that vendor. However, you are not limited to working with our list of recommended professionals. Do you offer a wedding coordinator? The hotel does not provide a wedding coordinator for your event. You will work with a Catering Manager up to the day of the event to assist with planning the menu and event set-up needs. On the day of the event, the hotel will provide a manager to oversee your set-up and operations for food and beverage. For any additional event coordination, we highly recommend that a professional coordinator is hired to oversee your event, or that a close friend or family member serve as your day-of coordinator. Does my reservation for a ceremony include a rehearsal? The hotel is happy to work with all wedding couples to schedule a wedding rehearsal, based on availability of the event space. Please note that all rehearsals must take place Monday through Friday before 5pm, and for Rooftop Ceremonies, the rehearsals must take place before 3pm. Ceremony set-ups are not guaranteed for the rehearsal. Is a back-up space provided if I host my ceremony on the Rooftop Terrace? Yes, the hotel does guarantee a complimentary indoor space in the event of inclement weather on your wedding day. Do you offer a bridal suite to get ready in before a wedding ceremony? The Moonrise Hotel is an intimate boutique hotel with only 125 rooms. Due to our smaller size, the hotel sells out almost every weekend and we are unable to offer a complimentary room for the bride and/or bridal party to get ready. We highly recommend arranging a reservation for a room in advance through your Sales Manager. Most of our brides prefer to stay in one of our 660 square foot Walk of Fame Suites the night before the wedding and have the bridal party get ready in the room prior to the ceremony. Our housekeeping staff will come in during the wedding times to clean and reset the room for the wedding night. In most cases, we are able to offer a discounted rate for the wedding couple.

21 Page 1 of 3 frequently asked questions social events Can I bring in outside food and/or beverage for my event? Per Missouri State Health Code Regulations, all food and beverage for private events must be provided by the Eclipse Restaurant. The hotel is able to make exceptions for celebratory cakes or specialty cupcakes if they are ordered from and delivered by a licensed food vendor and the hotel is given a minimum of 10 business days notice. A flat fee for cake cutting and/or plating fee will apply, based on the dessert being served. Can I customize my food and beverage options? The hotel does offer off-menu catering options. Please inquire with your catering manager about additional options and pricing. Do you offer safe options for guests with allergies, such as a gluten or nut allergy, and vegan or vegetarian guests? Almost all food at the hotel is made in-house and we are happy to accommodate for guests with severe allergies or dietary restrictions when advance notice is given. When is the final guarantee due? The final guarantee, or final head count, is due no less than three business days prior to your event date. After the final guarantee is given, we are not able to reduce food quantities, even if guests are unable to attend after this date. When are my menu selections due? The initial menu selections must be given no less than thirty days before your event. The final menu selections are due three business days prior to your event, when the final guarantee is given. What is the deposit schedule if I want to proceed to contract? The first deposit of 25% of the combined rental fee and food and beverage minimum is due upon signing the contract to secure your reservation. A second deposit of 50% of the remaining balance is due thirty days prior to your event date. The remaining balance is authorized three business days prior to your event date when the final guarantee and final menu selections are given. Service charge and taxes are included on the bill at this time. For events booked less than sixty days out, a 50% deposit will be required upon signing the contract. Catering@MoonriseHotel.com

22 Page 2 of 3 frequently asked questions social events What forms of payment are accepted? The hotel requires that a credit card is submitted at the time the signed contract is due. This card may be used for all deposits, or upon request, it can be held in your file for the final deposit. Payments for the first and second advanced deposit may be made with a debit card or with cash. However, the final deposit will be authorized to the credit card on file no less than three business days before the event. Where can my guests park? The hotel offers gated valet parking for $8 per vehicle for evening events. Overnight parking is $17 per vehicle. For daytime events concluding by 5:00 pm, complimentary valet parking is offered to all event guests. For evening events, client-hosted valet parking can be arranged in advance and is eligible for a discounted rate. Please inquire with your Sales Manager for specific details and availability. Additionally, there is a St. Louis City-owned public parking lot directly behind the hotel. These spaces are free and subject to limited availability as the parking lot is shared with hotel guests and patrons from several other local businesses, including but not limited to The Pageant and Delmar Hall concert venues. What does the event space rental fee include? The rental fee includes use of the hotel s tables and chairs, as well as complimentary black or white table linens, linen napkins, and all standard dishware and flatware needed to host the event. Plated meals include the use of hotel-provided silver glass charger plates. The hotel does not provide decorations or table centerpieces. Table numbers and led votive candles are available upon request at no additional charge. How many hours can my event be? All event spaces can be reserved up to four hours. If additional time is needed, please inquire with a sales manager about applicable fees for extending your rental past four hours. How late can I host my event? Daytime events must conclude by 4:00pm. All private events on the Rooftop Terrace must conclude by 7:00 pm. All evening private events must conclude by midnight. Catering@MoonriseHotel.com

23 Page 3 of 3 frequently asked questions social events Do the room capacities listed include space for a DJ, dance floor, or photo booth? The capacity listed for each event space is the maximum number of guests that can fit into the space based on standard set-ups, fire safety regulations, and comfort level. Please plan to subtract anywhere from ten to thirty or more guests, as well as furniture, from the stated maximum capacity if you would like to include space for a DJ, dance floor, or photo booth for your event. Also, please note that requests for non-standard event set-ups may result in an even lower capacity for your event space. Your Sales Manager will assist in helping you plan for the appropriate number of guests for each space based on your exact set-up needs. The further in advance the Sales Manager is given information about your set-up needs, the better they can assist with your planning. How early can I get in to decorate? The hotel will guarantee that an event space is set up to two hours prior to the event start time. If additional set-up time is needed, please inquire with your sales manager about applicable fees for extending your set-up time. Can I have a DJ, live music, or karaoke at my event? Yes, you are welcome to arrange a DJ, live music, or karaoke for your event. For DJs, there is a $50 patch fee for them to patch into the hotel s sound system. For live music, the hotel must pre-approve all live music to ensure that sound levels are kept to a level that does not disrupt other hotel guests. For karaoke, the hotel is not responsible for set-up, running, or breakdown of karaoke equipment. A small personal electronic device, such as a phone or laptop computer may also be brought in and plugged into the house sound system at no additional charge. Is a back-up space provided if I host my event on the Rooftop Terrace? Yes, the hotel does guarantee a complimentary indoor space if inclement weather occurs on the day of your event. Catering@MoonriseHotel.com

24 Page 1 of 1 frequently asked questions sleeping rooms How many sleeping rooms do I need to reserve to receive a discounted rate? We need at least 10 guest rooms contracted to offer a discounted rate. The rooms can be reserved over more than one day for the discounted rate to apply, such as 4 rooms for Friday night and 6 rooms for Saturday night, as long as the total cumulative number of rooms reserved is at least 10 overall. How many sleeping rooms do I need to reserve in order to receive a complimentary suite? The block needs to book at least 20 rooms in order to receive one complimentary overnight stay in a suite. Does your hotel charge attrition to reserve a block of sleeping rooms? Yes, our hotel has only 125 rooms and sells out nearly every weekend and many nights during the week. Unlike some larger hotels, we are turning away business to hold rooms for your group. As a result, we have an 80% attrition clause, meaning that if you contract 10 sleeping rooms to be held for your group at a discounted rate, you must have at least 8 rooms booked 4 weeks prior to the event date. You will be responsible for paying for any rooms up to 80% of your reserved block that are not booked by the cutoff date. What time is check-in and check-out for your hotel? Check-in is at 3:00pm. Check out is at 12:00 pm. Can I get an early check-in time for my hotel room? We may be able to offer an early check-in, depending upon the hotel s occupancy percent the night before. However, the only way to guarantee access to your room prior to the 3:00 pm check-in time, is to reserve your room the night before. Can I get a late check-out time for my hotel room? Based on the hotel s occupancy, we may be able to offer a late check-out. Is there a fee for delivering gift bags? Yes, the fee for delivering gift bags is $3 per room, or $5 per room if personalized. The hotel does not allow gift bags to be handed out by the front desk at check-in. Where can my guests park? The hotel offers gated valet parking for $8 per vehicle for evening events. Overnight parking is $17 per vehicle. There is also a St. Louis City-owned public parking lot directly behind the hotel. These spaces are free and subject to limited availability as the parking lot is shared with hotel guests and patrons from several other local businesses.

25 preferred vendor list Page 1 of 2 Photographers Arndt Photography arndtphotography.com Lisa Dolan Photography lisadolanphotography.com Photo Elegance phelegance.com Amkar Photography mandamariephoto.com Photo Booth Tap Snap tapsnap1151.com Fish Eye Fun! fisheyefun.com Fun Day Photo Booth fundaybooth.com Oh So Vivant annkhubbard.com Florist Flamenco Flowers + Sweets flamencoflowers.com Lilah Willard Floral Designs Instagram.com/lilahwillard A Floral Gallery afloralgallery.com Bloomin Buckets bloominbuckets.com Bakery The Cakery thecakerybakery.net Pint Size Bakery pintsizebakery.com Sweet Art sweetartstl.com/index.php/weddings Sugaree sugareebaking.com Wedding Wonderland weddingwonderlandcakes.com DJ s Allegro Entertainment allegrostl.com Rock Star DJ s rockstardjs.com TKO tko-djs.com Catering@MoonriseHotel.com

26 Page 2 of 2 preferred vendor list Specialty Linens Connie Duglin Specialty Linen & Chair Cover Rental connieduglinlinen.com Weinhardt Party Rentals weinhardtpartyrentals.com Live Music Allegro Entertainment allegrostl.com Cary Colman Jazz Quartet caryanna@sbcglobal.net Riley Holtz Acoustic Guitar & Vocalist Sean Kamery Contemporary Fiddler ssk385@truman.edu Transportation Best Transportation of St. Louis besttransporation.com Platinum Limousines platinumlimostl.com Presidential Limousines prezlimos.com Wedding Officiant Bob Barker allcouplesmarried.com Ruth Ellen Hasser ruthellenhasser.com Weddings by Michelle Spies weddingsbymichelle.net Wedding Planner, Wedding Design, or Day-of Coordinator Style Alter d stylealtard.com Catering@MoonriseHotel.com

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