Northeastern Pennsylvania Council. Historic Traveling Camporee #15 WILLIAMSBURG. October 6 8, 2018 COST: $240.00

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1 Northeastern Pennsylvania Council Historic Traveling Camporee #15 WILLIAMSBURG October 6 8, 2018 COST: $ Cost includes: Bus fees, camping and all meals, plus the following venues: ~ Jamestown Settlement ~ ~ Williamsburg Historic Area ~ ~ Yorktown American Revolution Museum ~ ~ Yorktown Victory Monument & Ghost Tour ~

2 What is the Historic Traveling Camporee The Historic Traveling Camporee is a three-day weekend adventure by chartered bus. It is an event designed to expose our Boy Scout youth and leaders to, and expand their knowledge of, our country s heritage. It is fun, educational and one-of-a-kind ~ one of Scouting s mountaintop experiences. Out of almost three hundred councils across the United States, Northeastern Pennsylvania Council is the ONLY Boy Scout Council to host Traveling Camporees on a biennial basis on this large a scale. How many opportunities do YOU have to participate in a weekend Camporee by chartered bus? On this year s exciting trip, we visit the Historic Triangle of southeastern Virginia; and see what life was like for 18 th century Americans at Colonial Williamsburg; explore re-creations of America s first permanent English colony at Jamestown Settlement; and learn about America s fight (and victory) for independence at the year-old American Revolution Museum in Yorktown! In 1607, thirteen years before the Pilgrims landed in Plymouth, a group of 104 English settlers made a 4½ month voyage across the Atlantic to the banks of the James River in the hopes of a new and successful life. At Jamestown Settlement, you will learn how the settlers coped with the harsh realities of an unfamiliar environment, and how the Powhatan Indians of Virginia adapted to their new neighbors. That story comes to life outdoors in full-scale re-creations of the colonist s fort and a Powhatan Indian village, as well as a riverfront pier with re-creations of the three ships that brought the settlers to Jamestown! At Colonial Williamsburg, along with a tour guide from nine to noon, you will spend the day immersing yourselves in the daily life of the 1770 s in this 300-acre city of working trade shops ~ including the apothecary, printing office, blacksmith, tin smith, and much, much more. Explore over 35 historic sites and 22 trade sites including the Capitol, where the people s representatives voted for independence, the Governor s Palace, where the British king s appointed ruler lived in opulence. Visit with the period actors in costumes as they walk the streets calling for the end of British rule; and train with the soldiers, also in period costume as they prepare for the upcoming battle for independence! At the American Revolution Museum at Yorktown, you will experience the Revolutionary world from the frontlines to the supporting roles, all within musket range of the original Yorktown battlefield. You will experience musket, mortar and cannon-firing demonstrations and marching lessons on the drill field. Enlist in the Continental Army, explore your sleeping quarters in the soldiers tents and learn how to cook hardtack, and much, much more AND end the day with a Ghost Tour! It s all here start planning your Troop or Crew s Historic Triangle experience today. Join us for this activity-packed weekend ~ and a mountain-top experience on 2018 s exciting & educational 15 th biennial Traveling Camporee to Williamsburg, Jamestown and Yorktown! Previous Traveling Camporees 1990 Niagara Falls, NY 1992 Boston, MA 1994 Washington, DC 1996 Ottawa, Canada 1998 Williamsburg, VA 2000 Niagara Falls, Canada 2002 Boston, MA 2004 Washington DC Baltimore, MD & Annapolis, MD 2006 Ottawa, Canada 2008 Williamsburg, VA 2010 Pittsburgh, PA 2012 Boston, MA 2014 Washington, DC 2016 Niagara Falls, NY 2018 Williamsburg, VA

3 HISTORIC TRAVELING CAMPOREE Jamestown/Williamsburg/Yorktown October 6 8, 2018 Itinerary Saturday October 6, :50 a.m. Arrive at PNC Field Load buses 5:30 a.m. Leave PNC Field 7:30 a.m. Rest Stop Grantville MM 79 / 81 S 11:30 a.m. Rest Stop Dale City MM 155 / 95 S Noon Leave for Jamestown 2:45 p.m. Arrive at Jamestown Settlement 5:30 p.m. Eat supper At Jamestown Café 7:00 p.m. Leave Jamestown Cafe 7:30 p.m. Arrive at Chickahominy Riverfront Park ` Set up camp 8:00 p.m. Hotel people leave with bus drivers 9:00 p.m. Cracker barrel & leader s meeting 10:00 p.m. Lights out long day tomorrow Sunday October 7, :00 a.m. Reveille 6:30 a.m. Breakfast at camp 6:50 a.m. Buses will leave for St. Bede Catholic Church Non-Catholic services stay in camp for Scouts Own Service 7:30 a.m. Scout s Own Service at camp 8:10 a.m. Board buses for Williamsburg Visitor s Center 8:35 a.m. Arrive Williamsburg Visitor s Center to spend the day 9:00 a.m. Tour with a guide in the Colonial Village from :00 p.m. Return back to Visitor s Center for lunch Finish the afternoon touring on your own 5:15 p.m. Board buses at designated pick up spot 5:30 p.m. Arrive at Golden Corral for supper 7:00 p.m. Board buses for Yorktown 7:30 p.m. Arrive in Yorktown for Ghost Tours 9:00 p.m. Board buses for camp 9:30 p.m. Arrive back in camp Hotel people leave with bus drivers 9:45 p.m. Cracker barrel & leader s meeting 11:00 p.m. Lights out another long day tomorrow Monday October 8, :30 a.m. Reveille 7:30 a.m. Breakfast at camp. Break down camp & pack buses 8:15 a.m. Board buses for American Revolution Museum in Yorktown 8:45 a.m. Arrive at American Revolution Museum 9:00 a.m. Self-tour Museum 11:15 a.m. Leave Museum for Yorktown Battlefield Visitor s Center 11:25 a.m. Arrive at Visitor s Center, short tour, walk to Yorktown Victory Monument Group picture at the Victory Monument 12:30 p.m. Board buses and leave Yorktown eat lunch on the bus 2:30 p.m. Rest Stop Dale City Rest Area 2:50 p.m. Leave rest stop for Mountain Gate Family Restaurant, Thurmont, MD 5:00 p.m. Arrive at Mountain Gate for supper 6:30 p.m. Leave Mountain Gate for home 9:30 p.m. Arrive back at PNC Field Updated 2/20/18 Pat Gibbons

4 FEE: 2018 Historic Traveling Camporee Information Sheet Updated 2/18/18 $240 per person Fee includes transportation, all meals, camping at Chickahominy Riverfront Park, admission to all venues and Camporee patch. Optional expenses may be souvenirs, snacks and/or added attractions as decided by your individual troop or crew. WHO CAN GO: By Troop or Crew at least two registered adult leaders MUST BE in attendance from each Troop or Crew registering. Reminder: ALL leaders and/or parents MUST be registered with their Troop or Crew and MUST have completed Youth Protection Training and PA Background Clearances! 2 nd -yr. Webelos if invited by their Troop only! (MUST attend with a parent, who must be registered with their unit first [if not already registered as a leader], and will need to complete Youth Protection Training and PA Background Clearances!) Individual Scouts, meaning any registered Boy Scout or Venturer individual Scouts MUST go with a parent or connect with a Troop or Crew already signed up. (Note: If not already registered, the Scout s parent must register with their Troop or Crew first and will need to complete Youth Protection Training and PA Background Clearances.) Note: Please remember this is a weekend campout accompanying adults (and Scouts) MUST be prepared for all contingencies. You WILL be doing a LOT of walking!!! RESERVATIONS: A $50.00 non refundable deposit for EACH individual attending will reserve your seat. PLEASE NOTE: Deposits may be transferred to a new participant, but cannot be returned OR transferred to an individual already registered! Deposits made by March 31 st will guarantee you a seat on a bus! After March 31 st, as buses fill up, you may be placed on a waiting list until there are enough reservations to fill the next bus. Don t delay this trip is going to be a popular one! After your initial deposit is made, payments can be made in $35/$40 increments, or paid in full at any time; however, whatever way you decide to pay, payment in full is due on or before September 8 th, Any payments made after September 8 th will be required to add a $25 late fee! DRESS: Class A Scout field uniforms ARE REQUIRED! (pants, shirt, socks, belt & Scout hat). This is the uniform of the Boy Scouts of America. Remember, we are going to be ambassadors of our Northeastern Pennsylvania Council AND the Boy Scouts of America. PLEASE keep shirts tucked in! General neatness is the order of the day. NO camouflage clothing is allowed! (Leaders and Senior Patrol Leaders are responsible for enforcing these rules.) Should you need it, here is a link to the official Boy Scout and Scout Leader Inspection forms: TRANSPORTATION: We will be using Avery Transportation, Inc., 47-passenger, climate-controlled motor coaches with restroom facilities. Departure time from PNC Field (Yankees Stadium in Moosic) will be 5:30 a.m. on Saturday, October 6 th. Plan on arriving at the stadium at 4:50 a.m. for our 5:30 a.m. departure. Return arrival time will be approximately 9:30 p.m., Monday, October 8 th (dependent on traffic). Cars may be left in the stadium s parking lot over the weekend. You MUST park them back along the tree line on the administrative side (right side) of the stadium. Keep in mind, that the stadium will not be responsible for your car, so leave it at your own discretion! WHAT TO BRING: See equipment list further down in this packet. WHAT NOT TO BRING: Because of limited space on the bus, NO large, external frame backpacks, fold-up cots, foot lockers, large picnic coolers or other unnecessary gear will be permitted. A duffel or gym bag is best. AGAIN MARK YOUR NAME or INITIALS and UNIT NUMBER ON YOUR GEAR! Make sure everyone has counted how many pieces of equipment they came with, have written it down and have counted that equipment before leaving the bus to go home! Due to ICC regulations, NO liquid fuel or propane tanks or canisters may be carried on board or in the underneath storage bays of the bus!

5 Northeastern Pennsylvania Council 2018 Historic Traveling Camporee Leader s Checklist Updated 2/20/18 ALL participants MUST use the Individual Registration Form found inside of this packet!! This form MUST be completed by the parent or guardian of the attending Scout and MUST be complete!! A BSA Consent Form ( must be completed by a parent or guardian for each Scout under the age of eighteen, even if the Scout s parent/guardian is accompanying them on the trip. These consent forms MUST BE signed by BOTH parents and must be in the possession of the trip leader, or their designee at all times. All participating Scouts and adults MUST HAVE a current (one year old or less at the time of the trip) BSA Health Form (signed by a doctor) can be a copy, but HAS to be legible and complete! (By complete, we mean up-to-date listing of all immunizations, no missing signatures, and name and identification number of your Health Care company. Note: If you do not currently have health care, write NONE in that space.) These health forms must be the actual paper form not on a thumb drive and must be in the possession of the trip leader, or a designee, at all times! Important: If your troop keeps all of their member s health forms in a binder, they MUST make a legible copy of each participant s form to bring along on this trip!! (Note: Just a reminder because of HIPA laws, health forms should be kept as private as possible.) If you cannot get an appointment with your doctor to sign your Health Form in time for the trip, consider using a walk-in medi-center!) Again: Make sure all signature lines are signed and immunization information is either attached or written in for BOTH youth and adults! All participants must have some form of identification on their person at all times. If necessary, you can use a handmade ID card, with picture, if possible. A Group Photo of all youth and adults participating from their unit to be carried by the unit leader or their designee. TO BE CLEAR the trip leader, or their designee, must have in their possession, at ALL times, the following items: Health Form for ALL participants Consent Form for ALL youth participants A Roster of ALL participants who are traveling with your unit. (NOTE: This roster will be provided to you by Trip Personnel.) A Group Photo You have reviewed the equipment list with all your participants! Make sure your Scouts and adult members bring gloves, hats, warm coats, long underwear and rain gear in the event of a cold and/or rainy weather forecast. We will be outside a large majority of the time. Be prepared! EVERY adult attending this trip MUST have completed Youth Protection Training and PA Background clearances! On-line Youth Protection Training can be accessed at the following link: We are the Northeastern Pennsylvania Council #501. If you are not yet registered, you must complete this training and your PA clearances before submitting your BSA Adult Registration form. Print off a copy of ALL certificates before exiting the on-line training site and staple to your BSA Adult Registration form before submitting to the troop s leadership (for signatures); and who will then submit to the Scout Service Center to be processed. Your unit leaders can direct you to the PA Background Clearances site. Trip Leaders please be aware of any medical conditions of your participants that may be the cause of concern in the event of a medical emergency. Be aware of any medications, allergies, medical devices, such as EpiPens, inhalers, etc. that leaders should make our trip s first-aid personnel aware of in the event of an emergency. Be aware of any food allergies or preferences (vegetarian, gluten-free, etc.) among all your participants. Please relay this information to the Pat Gibbons ASAP so that adjustments can be made for bag lunches, breakfasts, etc. At least ONE leader from your unit MUST attend the pre-trip Leader s Meeting scheduled for: Sunday, September 16 th, 6:00 p.m. at the Scout Service Center!

6 Adult & youth involvement in planning your Traveling Camporee experience! Assign an adult/s to work with your Troop or Crew s youth leadership. Patrol Leaders will work with their patrol members and report back to the Senior Patrol Leader as needed. Make sure adult and youth leadership have access to the registration packet for informational purposes. Plan and carry out a parent s information night so that everyone is on the same page. Checklist for Adult leadership: Trip fees have been paid. An up-to-date list can be obtained from pgibbons251@verizon.net All participating adults are registered members of the BSA and have completed Youth Protection Training and PA Background Clearances. A group picture has been taken of trip participants. Your trip leader has cell phone numbers for all adults and youth attending (for those who have cell phones). Health forms, signed by a physician, have been collected for each adult. Note: must be a legible copy. All participating adults have a form of identification on them. Checklist for Senior Patrol Leader. Senior Patrol Leader will task each Patrol Leader to assign a patrol member for each item. Once paperwork and information have been collected, Patrol Leaders and Senior Patrol Leader will combine information with the assigned adult leadership. Note: your unit will probably have to assign new temporary patrols for this trip, along with new temporary patrol leaders and possibly a temporary senior patrol leader. Trip fees have been paid. An up-to-date list can be obtained from pgibbons251@verizon.net All participating youth members are registered members of the BSA. Health forms, signed by a physician, have been collected for each Scout. Note: must be a legible copy. All participating Scouts have a form of identification on them. BSA Consent Forms have been signed by the Scout s parents and have been collected. Assist the assigned adult leader with the roster and collect youth cell phone numbers if any. Prior to the trip, review each venue. Assign Scouts to be responsible for discovering something of interest regarding each venue that they will be able to share with your group during our trip. Review requirements for American Heritage, Citizenship in the Nation and Indian Lore merit badges. You may be able to accomplish a few of these requirements on our trip. See Assign sleeping arrangements. Have a plan in place for placement of tents. Bring a marker or small sign with your name & troop number on it to stick into the ground in front of your tent (or, hang on your tent). Use an identifying feature to mark your leader s tent. A glow stick works well! Remind Scouts that Class A (field uniforms) must be worn the whole weekend except while in camp. Remember, no one should be wearing camouflage clothing. If rain is indicated, remind Scouts to pack extra clothing inside Ziploc bags. Scouts should wear their uniforms to the bus on Saturday morning and will be required to wear them ALL weekend, except when in camp. Make sure ALL equipment is marked with each participant s name or initials and troop number. Use duct tape or waterproof tags for this task. Each troop is responsible for enforcing this rule. Assign someone to bring extra duct tape and a black marker with you on Saturday morning. Remind Scouts that any personal equipment they bring onto the bus must be able to fit into the overhead compartments. If they are bringing cold drinks, a soft-sided cooler is best. Remind Scouts to bring their personal first aid kits. If rain is indicated, bring two tarps - one to set your equipment on and one to cover it while you set up your tents. Ask for volunteers to bring pedometers. You will be doing a lot of walking. Patches will be presented to you at a leader s meeting during the trip. Remind Scouts to be neat and keep shirts tucked in at all times. We are representing the Northeastern Pennsylvania Council and the Boy Scouts of America. We want to leave a good impression on everyone we meet. Remind Scouts to follow the Scout Oath & Law and be kind and courteous to all they meet! Remind Scouts and leaders to use the Leave No Trace method at all times wherever they go and whatever they are doing. Updated 2/20/18

7 Equipment list for Traveling Camporee Give each member attending a copy of the following equipment checklist. Go over the list a few weeks before the trip to insure everyone has everything they need. Remember, space is limited on the bus. NOTE TO PARENTS: ALL gear and personal equipment MUST BE marked with Scout s name or initials and troop number. Use duct tape or waterproof tags to mark ALL pieces of gear. Ck Item Comments Troop Roster At least one copy for the trip leader more if splitting up BSA Consent Form (for youth members only) Must be signed by both parents / guardians Health Form Must be signed by a physician must be a legible copy A form of identification Must be carried on your person at all times First Aid Kit Medications and/or medical devices Large duffel bag Tent, fly and tent stakes Tent ID markers Sleeping bag & pad Pillow & warm blanket/s Class A (field uniform) Underwear & socks Sweat clothes for sleeping Toiletries Warm hat, gloves, long underwear Rain gear GOOD walking shoes (for the weather) Flashlight & extra batteries Day Pack Water bottles Pocket Hand Sanitizer Small tablet, pen &/or pencil Camera Pedometer Sunscreen Garbage bag or empty gallon Ziploc bag Snacks for the bus Can be a personal kit should include moleskin and/or band aids for blisters Inhalers, EpiPens, etc. For clothing and equipment Can share with another Scout or parent To stick into the ground in front of your tent or hang on your tent MUST be contained in a stuff bag or heavy-duty garbage bag Don t bring the biggest pillow in the house Scout shirt, Scout pants, socks, belt and hat NO camouflage allowed Bring extra underwear and especially socks Be sure to change before sleeping. Do not wear your uniform to bed. Toothbrush, paste, comb, soap, shampoo, washcloth, towel, deodorant, etc. If weather indicates Be Prepared If weather indicates Be Prepared A MUST!! Remember, for this trip, we will be doing mostly street walking! Required! For visiting venues If possible, fill at campsite before leaving each morning. Use before eating! Optional place in zip loc bag in your day pack Optional keep in day pack when not in use Optional keep in day pack when not in use Pack in day pack At least 1 small garbage bag or gal. size Ziploc bag in your day pack for litter Optional Note: A small soft-sided cooler is best if bringing cold drinks. What Not to Bring Large, external frame backpacks space is limited Fold-up cots space is limited Foot lockers space is limited Large picnic coolers space is limited Pocket knives better to leave at home! Liquid fuel or propane canisters Federal law cannot be carried ANYWHERE on a bus! Troop Equipment List Two tarps Marker or sign for each individual tent Identifying sign or marker for your leader s tent Battery or solar lantern/s optional Tent stake puller or small hammer Duct tape & black marker Use on Saturday morning - for marking equipment with no identification on it Daily Equipment List on Trip Day Pack Personal Identification First Aid Kit, medications, medical devices Extra socks Camera optional Rain gear if needed Pedometer optional Warm hat & gloves if needed Sunscreen 2 water bottles FILLED Hand sanitizer Wallet/money Small tablet/pen or pencil optional Trail guides/and or maps & information Small garbage bag or gal. size Ziploc bag Leaders Flashlight Health forms, consent forms, roster & group picture

8 Duty Roster During Trip Saturday Assigned To Assignment Make sure trip leader has health forms, consent forms, roster & group picture Supervise loading of equipment onto bus Identify First Aid person/s on your bus share with the bus coordinator Head count upon boarding bus after every venue report to the bus coordinator Review daily equipment list before leaving your house & before each venue Complete a uniform inspection before each venue Supervise campsite set up Put out garbage bag/s for your area and dispose of properly when full Locate latrines & showers in camp & share with your troop Locate water spigots in camp & share with your troop Identify First Aid person s tent/s in camp & share with your troop Locate breakfast area and share with your troop At least 1 person must attend the Leader s Meeting at the end of each day Sunday Assigned To Assignment Make sure all of your troop is up by 6:00 a.m. Supervise a cleanup of your campsite area before leaving Review personal equipment list before leaving camp & boarding buses Complete a uniform inspection before leaving camp and before each venue Do a head count upon boarding bus after every venue-report to bus coordinator Go over assignment list for various venues Make sure everyone has their equipment before leaving the bus Be on the lookout for water spigots during the day and share with your troop At least 1 person must attend the Leader s Meeting at the end of each day Monday Assigned To Assignment Make sure all your troop is up by 6:30 a.m. Supervise and assist with the breakdown of camp Supervise loading of equipment onto the bus Dispose of any garbage properly Supervise a cleanup of the campsite area before leaving Leave No Trace Review personal equipment list before leaving camp & boarding buses Complete a uniform inspection before leaving camp and before each venue Do a head count upon boarding bus after every venue-report to bus coordinator Be on the lookout for water stations and share with your troop Make sure everyone has their equipment before leaving the bus Collect tip for the driver on the way home give to him upon leaving the bus Inspect bus completely for items left behind before leaving Make sure everyone has counted how many pieces of equipment they came with, have written it down and have counted that equipment before leaving the bus to go home!! Remind participants to use the Leave No Trace method of camping at ALL times this includes at our campsite, during the use of the camp s restrooms & showers, and restrooms at the restaurants & venues! Remind Scouts to be neat and keep shirts tucked in at all times. We are representing the Northeastern Pennsylvania Council and the Boy Scouts of America. We want to leave a good impression on everyone we meet. Remind Scouts to follow the Scout Oath & Law and be kind and courteous to all they meet.

9 Northeastern Pennsylvania Council 2018 Historic Traveling Camporee Individual Deposit/Registration Form ALL participants MUST USE THIS FORM to register!! This FORM must be completed by the individual attending, OR if a youth, by their Parent or Guardian!! PLEASE NOTE: Deposits MUST accompany this form!! A minimum $50 deposit is due at the time of initial registration. Troop Crew Pack Unit #: District: Name: Age if under 18: (at time of the trip) Address: City: State: Zip: Address: (Note: if this is a youth participant, use parent s , not the youth s.) If participant is a youth, please write in parent s name, cell phone #, and one other emergency phone # at home & relationship to that number (ie: mother, aunt, grandparent, friend, etc.) Parent s Name: Cell Phone #: Emergency Ph # at Home: Relationship: If adult participant, cell ph #: Emergency ph # at home: _ Check here is you are the Trip Leader for your unit! Enclosed please find a deposit in the amount of $50.00 for the individual listed above to attend the 2018 Historic Traveling Camporee. I understand that this deposit is non-refundable, but that it may be transferred to a NEW participant. If deposit is paid by March 31 st, seat will be guaranteed. Note: Payment Plan Form is part of this packet. Use of this form is optional. Balance of payments can be paid in the Scout Shop with or without this form. -- Final payment is due on or before Saturday, September 8, 2018! -- (A $25 late fee will be charged if balance is not paid on or before September 8, 2018) Mail to: Historic Traveling Camporee; NEPA Council, BSA; 72 Montage Mountain Rd.; Moosic, PA Make check payable to NEPA Council, BSA ~ Ph: ~ Fax: Charge to: MasterCard VISA Discover American Express Card #: Security #: Exp. Date: Signature of Card Holder: Account #6067

10 Northeastern Pennsylvania Council 2018 Historic Traveling Camporee Payment Plan Form Staple Receipts Here Please note: Use of this form is optional! Balance of payments can be paid in the Scout Shop with or without this form! 2018 Historic Traveling Camporee NAME UNIT #: _ $50 Deposit Due 3/31/18 $40 Payment Due 4/30/18 $40 Payment Due 5/31/18 $40 Payment Due 6/30/18 $35 Payment Due 7/31/18 $35 Payment Due 8/31/18 Final Payment Due 9/8/18 A $25 Late Fee will be charged if balance is not paid on or before 9/8/18.