Cub Scout Day Camp Orientation. National Pike District June 26 June 30, 2017

Transcription

1 Cub Scout Day Camp Orientation National Pike District June 26 June 30, 2017

2 Den Leader & Volunteer Reporting Report to your Den or Station no later than 7:30 AM each morning Get set up in time for the morning rush Den Leaders check in your boys! Check your Den Box for Daily Program Information March Cub Scout Day Camp Orientation 2

3 Youth Volunteer Reporting Monday morning only! Orientation meeting Report to the Youth Volunteer area Sign in so we can confirm you are at Camp Report to your Station or Den Tuesday through Friday Sign in at your Patrol area no later than 7:40 Report to your Supervisor at your Station or Den March Cub Scout Day Camp Orientation 3

4 Morning Check In Park in the appropriate area Walk to Main Exhibition Hall SIGN IN Tagalongs to an adult at the HQ SIGN IN Cub Scouts to an adult at their Den Take Medicines to Health Station at Admin ( Sunday drop highly encouraged) SIGN IN yourself at your Den or Station DO NOT leave kids unattended SEND your Youth Volunteers to their Patrol area They SIGN IN themselves They report to their Assignment Supervisor March Cub Scout Day Camp Orientation 4

5 Parking Arrangements Parking for Staff and 5 Day Den Leaders is across the street of the Fairgrounds Dining Hall. Parking for other Adult Leaders and Scouts is the Fairgrounds parking lot To Sign-In/Sign-Out children, please park and Walk to Main Exhibition Hall Take Cub Scouts/Webelos to Den Areas Tagalongs check-in at Castle Keep in Main Exhibition Hall Youth Volunteers (non-cub Scouts under the age of 18) sign in AND sign out at Admin March Cub Scout Day Camp Orientation 5

6 Parking Arrangements March Cub Scout Day Camp Orientation 6

7 Camp Photo Main Exhibition Hall (1)Den Area for Cub Scouts and Tagalong morning check in and afternoon checkout (2) Administration Area Staff, 5 Day Volunteer and ADA parking Camp Boundary Camp Entrance Camp Parking March Cub Scout Day Camp Orientation 7

8 What Cub Scouts & Tagalongs Should Bring Backpack or book bag containing: Extra pair of socks Food that does not need refrigeration. Morning Snack Lunch in appropriate bag with name on it Drinks Recyclable plastic bottles (for lunch only) or Juice Cartons unopened Good Cheer!! No sodas, carbonated or caffeinated drinks for kids NO GLASS BOTTLES AND NO RESEALABLE WATER BOTTLES! Day Camp will be Green" again this year. There will be recycling bins located through out camp. March Cub Scout Day Camp Orientation 8

9 What Cub Scouts & Tagalongs Should Wear SUNSCREEN! Apply at home, before camp Hat Day Camp Supplied or Alternate Name Tag/ Bead Badge (supplied by camp) Day Camp Uniform Shirt Shorts or swim trunks Old Closed Toe Shoes No sandals, Swim Shoes or closed toe sandals They will get very wet and dirty Good Cheer!!! March Cub Scout Day Camp Orientation 9

10 Optional Items for Camp Sit upons/ blankets/ cushions for Den area Moist Towelettes At Least 3 per day Poncho/Raincoat Minimal money for Trading Post ($2.00 to $4.00) March Cub Scout Day Camp Orientation 10

11 Items Prohibited at Camp Knives Weapons Scouts will lose a corner of their Whittlin Chip if they have one Flammable materials Alcohol or drugs Electronic devices Games (PSP s, Gameboys, etc.) Music players (Radios, ipods, CD Players, etc.) Communications (Cell phones, Treo s, or other IM devices) Resalable water containers (water bottles, camelbacks, etc) Camp Chairs for boys in Dens Books, magazines, newspapers (except during lunch) Bad Attitudes! March Cub Scout Day Camp Orientation 11

12 Things To Bring For Den Ask your Scout s parents to contribute these items: Wagon Blankets, rugs or cushions to sit upon on floor Cooler (for lunches/drinks) Folding Chairs for Adult Leaders (boys sit on the floor) NOTE: No chairs for boys!! Miscellaneous: pencils, permanent marker, paper No noisemakers, musical instruments, etc.!! Things to decorate flag Cardboard/Construction Paper for Crafts Glue, Scissors, colored pencils, Markers, etc.(we supply some) March Cub Scout Day Camp Orientation 12

13 What To Wear? Sunscreen SPF 30 Minimum Insect Repellant - Optional Dress comfortably and Modestly It is likely to be hot and humid Adults (Staff/5-Day Den Leaders) and Scouts should wear: T-Shirts (Day Camp Shirt given out before Camp) Others wear a Scout-themed T-Shirt Closed Toe Shoes and Socks NO sandals of any kind! (including water socks) Rocks and gravel can cut feet and toes Shorts/Cutoffs/Bathing Suit Tagalongs should be dressed comfortably Tagalongs will go through Kid Wash also March Cub Scout Day Camp Orientation 13

14 Adult Leaders Need To Set a GOOD EXAMPLE Read the Leader s Guide Review Den information each morning Plan a Den Gathering Activity for each day Check the Den Box Before Boys Start Arriving Control their Den by themselves or with the aid of Staff and Station Managers March Cub Scout Day Camp Orientation 14

15 Den Area Gathering Space in morning Scouts signed in to an adult here Sign-in sheets turned in at Opening Ceremonies Gathering Space for Lunch Leave food and drinks here in cooler Gathering Space in the afternoon Scouts signed out only to approved adults Sign-out sheets and unclaimed Scouts sent to Admin after 4:30 PM Holds your Den Box Hats and name tags stay in box at the end of each day. Side by Side with other Dens Introduce yourself and ask these folks for help when needed. March Cub Scout Day Camp Orientation 15

16 Den Box contains Administrative Stuff Clipboard Den Roster Den Daily Schedule Sign In Sheet Sign Out sheets Distributed Daily Special Information Sheets Pencils Paper Name Tags Den Flag Material Poles and Rings for Den Flags Scavenger Hunts March Cub Scout Day Camp Orientation 16

17 Den Leader Responsibilities YOUR JOB: Set A GOOD EXAMPLE Smile Be Courteous Supervise the Boys in your den Help at every station Provide a good example for your boys in your den Ensure appropriate supervision for boys throughout the day Activity Book has activities for slow moments YOUR GOAL: Provide a safe and fun experience for all of the boys at Camp March Cub Scout Day Camp Orientation 17

18 Den Leader Responsibilities YOUR JOB: Set A GOOD EXAMPLE Smile Be Courteous Supervise the Boys in your den Help at every station Provide a good example for your boys in your den Ensure appropriate supervision for boys throughout the day Activity Book has activities for slow moments YOUR GOAL: Provide a safe and fun experience for all of the boys at Camp March Cub Scout Day Camp Orientation 18

19 Den Leader Responsibilities Please accomplish the following every day: HAVE FUN WITH YOUR DEN OF BOYS Make sure boys are signed in each morning by an adult Turn in the sheet EVERY DAY at Opening Ceremonies Make sure all boys are signed out ONLY to someone approved to pick them up. Your sign out sheet will list approved persons Anyone not on the list must be sent to Admin TURN IN your sign out sheet to admin before you leave Camp Make sure boys go everywhere with a buddy AND that they return with their buddy anytime they are away from your Den. March Cub Scout Day Camp Orientation 19

20 Den Leader Responsibilities Please accomplish the following on Monday: Give out each of the boys Day Camp Shirts and Camp Hats Mark their names on their items NAMETAGS and HATS STAY IN THE DEN BOX each night. Complete your Den Rules Explain the Camp Den Rules to the boys Explain the CONSEQUENCES of not following the rules Add to the Den Rules If you or the boys think something should be added or clarified, do it EVERYBODY, including adults, signs the Den Rules Assign Daily Duties and Buddies Keeps order in the Den and reduces whining and bickering Rotating Buddy assignments can be used to introduce boys from different Packs to each other March Cub Scout Day Camp Orientation 20

21 Den Leader Responsibilities Special Items: Monday -Friday - Scavenger Hunts, Opening Ceremonies, Lunchtime and other special chances to earn awards Tuesday - Get your Den's Picture taken with all boys and all Den Aides and Adult Volunteers (order prints on Tuesday) Sign up for Webelos Night by 9:00 Am (Webelos II Only) Sign up for Family Campfire and Cookout by 9:00 AM Wednesday AOL Cookout and Program Thursday - Family Campfire Cub Scout Family Campfire, Open to all Ranks Boys/Children must be accompanied by Parent/Guardian during Cookout and Campfire Friday - Visitors Day Welcome Family members to Lunch and to accompany you around Camp. Bring Your Own Lunch March Cub Scout Day Camp Orientation 21

22 Den Leader Responsibilities Please accomplish the following on Monday: Begin to decorate your Den Flag Bring stuff to help decorate your flag and make your den flag unique Include the DEN NUMBER, DEN NAME and the BOY S NAMES on each flag Begin to write your Den Cheer with the boys Include your Den Number and Name in the cheer Have your Den Aides & other Adults help you write enough copies of cheer/song for each boy to learn YOUR DEN CHEER GETS SUNG AT EVERY STATION TO GAIN ENTRANCE Have Den Boys listen carefully at Archery and BB Range Orientations Kids who don t follow the rules can be thrown off the Range March Cub Scout Day Camp Orientation 22

23 Stress Management - I Day Camp is a long week! You will walk many miles a day, sometimes in the blazing heat! It will be important for you to continually evaluate your stress level. First and foremost, NEVER be ashamed to admit you need a break. If you find you are on your last nerve, please contact a member of the Day Camp Staff immediately. We will gladly take over your den (or station) responsibilities and give you a breather. NEVER walk away from your den and leave the boys unattended. NEVER wait until you lose your cool to ask for a break. This makes it a negative experience for everyone. REMEMBER THIS: It is okay to ask for help!!! March Cub Scout Day Camp Orientation 23

24 Sample Den Schedule Monday - Friday 7:30 8:00 8:40 9:35 10:30 11:20 12:10 1:05 2:00 2:55 3:50 4:30 Arrival Opening Ceremony Period 1 Period 2 Period 3 Lunch/Den Time Period 4 Period 5 Period 6 Period 7 Closing Ceremony Dismissal from Den Area 7 Periods of 45 minutes each 10 Minutes To Travel To Next Station March Cub Scout Day Camp Orientation 24

25 Day Camp Admin Staff Camp Director Program Director Admin Director Cubmaster Shooting Sports Director Health & Safety Registrar Staff Trainer Webmaster Michael Taylor Carol Schuster Jennifer Curry Pat Hamilton Kraig Nussbaum Scott Curry Jennifer Taylor Michael Taylor Todd Coffelt March Cub Scout Day Camp Orientation 25

26 Day Camp Station Leaders Archery BBs Citizen Craftsman Disability Awareness EMP Field Games Fitness GaGa Ball Geology Geocashing Science Rich Johnson, Karin Russ, & Kim Hartner Tom Barrett & Kraig Nussbaum Meagan Mead Marilla Kim Howard County Fire Dept. Brad Stratton John Carpenter Michael Wilson Mobile Mining Experience John Spitz Patrick Bredland March Cub Scout Day Camp Orientation 26

27 Day Camp Station Leaders Outdoor Skills Showman STEM Tag-along Program Trading Post Water Games Whittling Woodburning Misc. Station Cindy Dzubak Dawn Czahor Joel Hampshire Jennifer Smith & Doreen Brillante (Younger)???????? &???????? (Older) Alison Rudo Paula Henry Evelyn Mogren Bill Eng Different Guests March Cub Scout Day Camp Orientation 28

28 Opening/Closing Ceremonies Be in place 10 minutes before ceremony begins Please do not march in once the ceremony begins! Opening Ceremonies: Held on the Flag Grounds at 8:00 AM (except on Monday) Line up by dens After flag raising, camp announcements will be presented Closing Ceremonies: Be on the Flag Grounds at 3:50 PM Line up by dens Lower the flag at 4:15 PM Camp dismissed from Main Hall at 4:15-4:30 PM March Cub Scout Day Camp Orientation 28

29 Station Etiquette Every camp station should be entered with Den Cheer Hello, Mr/Ms/Mrs XXX (staff member name) Every camp station should be left with a loud Thank You Move from station to station in an orderly manner using the buddy system The Main Exhibition Hall is congested during station changes Don t lose Scouts during station transition Do not run in Camp! Pavement is uneven Other tripping hazards No kicking or throwing stones (or other objects) March Cub Scout Day Camp Orientation 29

30 Den Etiquette Camp hats must be worn at all times when outside No boys are to ride in any wagon (see what to bring) Den time is scheduled during lunch to work on the den cheer, flag, song/skit Boys should remain in the den area No wandering around. Boys should be in sight and within reach of your voice Use buddy system if going to bathroom/water station/trading post Please be considerate of neighboring dens March Cub Scout Day Camp Orientation 30

31 Camp Cleanliness A Scout always leaves an area better than he found it Clean up Den Area during the day and at the end of the day Don t make litter Pick up trash as you walk the grounds Recycle any disposable containers in the appropriate bins DO NOT RECYCLE CUB SCOUTS!! March Cub Scout Day Camp Orientation 31

32 Entering/Leaving Camp Boys and Tagalongs may be: Signed-In for Day Camp beginning at 7:45 AM Signed-Out from Day Camp beginning at 4:15 PM Kids dropped at door can be sent home if not properly signed in Dismissal from Day Camp is at the Den Area Authorized Adult must check in with the Den Leader Parents must sign out Tagalongs Den Leaders must turn in Sign-In sheets at Opening Ceremonies Den Leaders must turn in Sign-Out Sheets to Admin before leaving Camp. Admin can watch boys whose parents have not arrived by 4:30 March Cub Scout Day Camp Orientation 32

33 Arriving Late / Leaving Early Please leave a message on the Camp Hotline if you are arriving late, picking up early or will be absent Late Arrivals / Early Dismissals EVERYONE arriving late or leaving early must sign in/sign out at Admin An Authorized Adult (18 years or older) must check in with Admin before signing a boy into or removing a boy from Day Camp Verified against Transportation Release Form VISITORS (Including One Day Volunteers) ALL VISITORS must sign in and sign out of Day Camp at Administration March Cub Scout Day Camp Orientation 33

34 Camp Security Day Camp Staff members are identified by their shirts Cub Scouts must wear a current Day Camp shirt Must be worn at all times Tagalongs must wear a current Day Camp Shirt Den Chief, Den Aides, and Youth Volunteers must wear an appropriate Day Camp shirt Adult Den Leaders and Adult Volunteers must wear a current Day Camp T-shirt or Class A uniform March Cub Scout Day Camp Orientation 34

35 Camp Security Everyone authorized to be at Day Camp must have a name tag Name tags must be displayed at all times while at Day Camp Name tags must be visible to Day Camp staff Anyone without a name tag will be approached by two adults and asked to state their business They will be escorted to the Administration If they refuse, do not argue or fight with them Notify the Camp Director immediately Keep them in sight until Day Camp staff member arrives March Cub Scout Day Camp Orientation 35

36 Camp Security Paperwork: Lots of it! If we do not have paperwork on the person or child, then they do not belong at the camp Camp Staff need to know who is on premises at all times during Day Camp The reason for all this paperwork is simply Safety!! March Cub Scout Day Camp Orientation 36

37 Camp Safety The safety of our Cub Scouts is the most important goal that we have Buddy System: Whenever a boy leaves the den during the day, he must be accompanied by a buddy Den Leaders assign buddies during the first day of camp Boys found without buddies will be escorted to Camp Administration by a staff member Tagalongs will also use the buddy system March Cub Scout Day Camp Orientation 37

38 First Aid and Health The First Aid Station is located in the Main Exhibition Hall The First Aid Station is operated by an EMT All medical forms will be on file at the First Aid Station Medicines must be dropped off at the First Aid Station Designated vehicle for emergency transportation will be parked near the Main Exhibition Hall Directions to Howard County General Hospital are posted in the vehicle March Cub Scout Day Camp Orientation 38

39 Injuries or Health Crisis If a child suffers an injury or health crisis, the Day Camp Staff at the station shall be notified immediately Day Camp Staff will notify the First Aid station and the Camp Director Station If we have to close a station, those dens at that station will go back to the Den Areas The Camp Nurse will decide what action to take First Aid is administered by the Camp Nurse In life-threatening emergencies, the Day Camp Staff may administer immediate first aid March Cub Scout Day Camp Orientation 39

40 Rain/Storm Procedures It is likely that it will rain/storm during Day Camp Activities will continue during light drizzle or rain Carry your ponchos in the den wagon During Heavy Rain/Storm/Lightning: Two (2) air horn blasts will be sounded over camp loudspeakers Move immediately to the Main Exhibition Hall or the sheep building Camp Director will indicate all clear status and resumption of activities March Cub Scout Day Camp Orientation 40

41 Storm / Thunder/Lightning If sudden storm/lightning: Avoid walking near high or metal objects Keep 100 ft away, if possible Do not touch the metal poles of the station shelters! Everyone move to Main Exhibition Hall or sheep building and stay away from open doorways, metal walls and columns, metal pipes Tagalongs to Dining Hall Do not stop under tree, tents, or open-sided structures Avoid open areas such as parking areas If you cannot get to a large enclosed building, the second safest location is an enclosed metal vehicle (car, truck, or van) Do not use a soft-top vehicle, bike, or golf cart Do not touch the metal parts March Cub Scout Day Camp Orientation 41

42 Child Accountability Procedures If a registered Cub Scout, Tagalong, or Youth Volunteer under 18 will not be at Day Camp, you must call State individual s name, position or den number Den Leaders and Tagalongs monitors will turn in a checkin sheet at the stage at Opening Ceremonies Youth and Station Volunteers must check in with the Camp Admin Station every day If any child or Station Volunteer does not check in, the Day Camp staff will contact the adults on the Day Camp Registration Form March Cub Scout Day Camp Orientation 42

43 Lost Child/Emergency Procedures Emergency Procedure Notification: 3 Blasts of Air Horn over loudspeakers Den Leaders must tally their boys on arrival at each station If a Cub Scout is unaccounted for, immediately contact the Day Camp staff at that station The staff will immediately contact the Camp Director s Station Backtrack Procedure: Staff, not Adult Den Leader, will try to backtrack from the station to previous activity to attempt to locate unaccounted child Adult Den Leaders must stay with the Den Do not return to the Main Exhibition Hall STAY WHERE YOU ARE!! If this fails, then Camp Director will implement Lost Child procedure March Cub Scout Day Camp Orientation 43

44 Lost Child/Emergency Procedures If Lost Child procedure is implemented, everyone will be called back to the Main Exhibition Hall Den Areas or Tagalong Buildings Trading Post will be closed All Day Camp stations will be closed immediately All Main Exhibition Hall entrance doors will be closed except the main entrance doors Den Leader must tally the boys by name on a sheet of paper and turn it in to the Camp Director No Cub Scout will leave the Den Area except to use the bathroom (w/ buddy) Cub Scouts must leave by Main Entrance for bathroom March Cub Scout Day Camp Orientation 44

45 Lost Child/Emergency Procedures Adults will be stationed at every exit from the Main Exhibition Hall Two adults will be stationed at the bathroom Day Camp staff and selected individuals will implement the search procedure If everyone is accounted for, Camp Director will reopen the Day Camp If a Cub Scout or a Tagalong is unaccounted for after the search procedure, the Camp Director will notify the Howard County Police All individuals will remain in Den Areas or Tagalong Buildings Baltimore Area Council Scout Executive will be notified Camp Staff will notify Parents of unaccounted children An emergency drill will occur during the week March Cub Scout Day Camp Orientation 45

46 Fatality Day Camp staff is notified immediately Witnesses will be segregated - individually Everyone else returns to the Den Areas or the Tagalong Buildings Day Camp will be closed Day Camp staff will start notification of parents according to Camp Registration Forms The following will be notified: Baltimore Area Council Scout Executive Howard County Police Parents Official BSA procedures will be implemented While on the Howard County Fairgrounds, no one is allowed to talk to the media March Cub Scout Day Camp Orientation 46

47 Beads Beads will be given out at each station each day to recognize completion of an activity Beads are to be threaded on shoelaces and worn with name tag Special beads may be given out by: Camp Staff Camp Director Program Director Special beads can be given out for: Good Turns Participation in Camp Ceremonies March Cub Scout Day Camp Orientation 47

48 Trading Post Refreshments will be available at the Trading Post Located near Admin in the Main Exhibition Hall Trading Post hours will be posted Cub Scouts travel to/from the Trading Post with their buddy Form an orderly line at the Trading Post March Cub Scout Day Camp Orientation 48

49 Achievements Completed Parents are responsible for signing achievements of Wolf/Bear Scouts (as Akela) Webelos Den Leaders are responsible for signing for activity pins It is the parent s responsibility to work with the boys to determine what they have accomplished! March Cub Scout Day Camp Orientation 49