PARENT REGISTRATION INSTRUCTIONS

Transcription

1 PARENT REGISTRATION INSTRUCTIONS STEP 1- MAKE RESERVATIONS My church Group Hold Code is: (Case sensitive: ALL CAPS) My YP is: If your child(ren) is attending AYM Summer Camps with your church group, contact the Youth Pastor/group leader BEFORE REGISTERING to find out your Group Hold code. You cannot register without the church code from your youth pastor/leader. Once you have your Group Hold code, please proceed with the registration process. Go to: - Click events and camp It is recommended that you complete the online registration from a computer rather than a phone or handheld device. STEP 2- GO TO REGISTRATION Download the document Step by Step Online instructions. This will walk you through each screen for easy navigation and may help answer some of your questions. Click the Registration link on our website. Once you have logged on, you must create a user name and password to register your child(ren). Write down and secure this information. This user name and password will be used in future years. After you have created your login info, and are in the system, you will select ADD NEW CAMPER, then follow prompts. Camper cost is $155. An $85 non-refundable deposit is due to YOUR CHURCH leader immediately upon registration. The $70 balance is due prior to camp. Check with your church leader on due date of $70 balance. If you wish to pay the entire cost, you may do so. Please note that if pre-order shirts or pre-order highlight video links are purchased online, payment must be made to your church along with the deposit. STEP 3- PICK UP AND READ THE IMPORTANT INFORMATION FORM

2 IMPORTANT INFORMATION FOR GROUP LEADERS, PARENTS, AND STUDENTS PLEASE make sure each student and his/her parents receive a copy of this important information. ARE THERE ANY EXTRA FEES? Yes, campers should bring extra spending money while at Youth Camp. This may be used for snacks and drinks and AYM merch at the Rec Hall and the Speed the Light offering. Plenty of activities will be provided on the campground at no additional cost. Softball Swimming Basketball Volleyball Rock Climbing Wall Lake Front Activities Rec Hall Team Competitions 1,000 Foot Zipline WHAT ARE THE ARRIVAL AND DEPATURE TIMES? The check-in line opens Monday at 9:30 a.m. and closes at noon. Please, no early arrivals! The first meal served is lunch at 11:30 a.m. on Monday. Orientation begins at 12:45 p.m. for ALL campers and personnel. Youth Camp will close on Friday morning at 10:00 a.m. sharp, after breakfast, following a final cabin check. HOW CAN WE SEND MAIL TO THE CAMP? You may send camp mail to: Springville Camp & Conference Center, Attn: (name of person, church name, camp week) 3886 Mountain View Road, Odenville, AL or by fax at Attn: (name of person, church name, camp week) HOW DO PARENTS CONTACT A CAMPER IN CASE OF AN EMERGENCY? To notify campers in the event of an emergency, parents may call the camp at (205) Under normal circumstances, so as not to disturb the flow of camp, campers should not be visited or contacted by phone while at camp. WHAT IS THE DRESS CODE? Dress for all campers is casual, however guys and girls should be modestly dressed. Modest length shorts or loose fitting pants are permitted. Appropriate footwear must be worn at all times. Shorts and shirts are required over swimsuits for all lake activities. Swimsuits require cover-ups to be worn to & from pool. Girls swimsuits must be modest and guys should wear boxer-style swim shorts. WHAT ARE THE RULES AND REGULATIONS? These rules are given as guidelines for every camper & volunteer personnel to follow. This code of conduct has been established for the protective benefit of each camper. They must be observed at all times. We ask leaders to police their own students. 1. The daily schedule must be observed by everyone, and attendance at all camp activities is required. 2. No one is allowed to leave the campgrounds without specific permission from Steve Mason, District Youth Director. 3. Campers are not permitted to call home except for an emergency. All calls must be approved. Cell phones may NOT be used by campers. 4. All cars will be parked on Monday and must remain parked until check-out on Friday. Campers are prohibited from driving on campgrounds. 5. You are expected to observe habits of personal and group courtesy, cleanliness, and Christian conduct. 6. Guys and girls are not allowed in each other s rooms. 7. Special Government/Camp Statement: No fireworks, smoking, drinking of alcoholic beverages, drugs or profanity are allowed on the campgrounds. 8. All staff and personnel are authorized to maintain order anywhere and everywhere on the campgrounds. 9. No firearms, knives, alcohol products, tobacco products, vaping products or communicative devices allowed on campus at any time. 10. We reserve the right to inspect the contents of all personal belongings. The holding and/or disposal of improper contents is the right of the camp staff. 11. Students and their parents will be held fully responsible for any intentional or accidental damage caused to Springville Camp. 12. Neither Springville Camp nor AYM will be held responsible for items left at the camp. Lost items must be claimed within 2 weeks. Some items may be mailed back to you at YOUR expense, and at AYM s discretion. 13. Fire extinguishers are off limits to campers except in the event of an actual fire. It is ILLEGAL to tamper with fire extinguishers. 14. Neither campers nor personnel are permitted to bring coolers or any other containers of food or beverage items or to stock or sell said items, but sports bottles are strongly recommended for outdoor activities. If you have a camper with dietary restrictions, send info in writing to AYM office. ***NOTE: Serious offenses, such as banned substances (drugs, alcohol, vaping products, firearms, fireworks) will be met with immediate dismissal from camp, as well as notification of local authorities as required by law. Further, the lack of cooperation, unnecessary roughness, lack of respect for property, or an unwholesome attitude on the part of any camper can result in expulsion from camp. Parents are asked to help in explaining these rules to their children and in encouraging their compliance while at camp. Any expenses associated with transporting expelled campers are the responsibility of the parents. NO REFUNDS WILL BE ISSUED. Thank you for your cooperation in this matter. CAMPERS NOR PERSONNEL WILL BE ALLOWED TO PARTICIPATE IN PHYSICALLY DEMANDING CAMP GAMES UNLESS THEY HAVE PERSONAL INSURANCE COVERAGE. WHAT SHOULD CAMPERS BRING? Bedding/sleeping bag, pillow, towels, all personal bathroom toiletries, white shirt for Color Run, Bible, pen/pencil, notebook, alarm clock, modest casual clothes, extra shoes, sleepwear, and bathing suit (girls: modest suit; guys: boxer-type swim shorts). In keeping with Christian standards, we will not permit immodest or abbreviated attire among either girls or guys. Campers may want to bring a camera and a softball glove, however, there will be no room keys. Springville Camp and Conference Center nor Alabama District Youth Ministries will be held responsible for lost or stolen items. Campers should keep their items secured in their luggage and otherwise KEEP UP WITH IT. Lost items must be claimed within 2 weeks of camp. ARE VISITORS PERMITTED? Camp is a closed event and visitation is discouraged at all times. Persons who find it necessary to visit are requested to our office at dydsec@adcag.org at least 24 hours in advance and avoid interfering with the camp program. Visitors are permitted at the Camp Directors discretion. WHAT IS THE HEALTH POLICY? Due to very close living conditions, major disruptions occur when there is a health problem. Students with contagious health problems (i.e. impetigo, lice, etc.) will be sent home. It is recommended that these situations be monitored before leaving for camp. There will be mandatory lice checks on Monday morning before registration takes place. Please help us avoid embarrassing situations of having to either not admit or send a camper home. A minimum fee of $25 will be assessed to the church for each student treated for lice. DO A LICE CHECK WEDNEDAY & SUNDAY BEFORE YOU LEAVE FOR CAMP MONDAY MORNING.

3 STEP-BY-STEP ONLINE CAMP REGISTRATION GUIDE FOR FIRST TIME USER Important Tips: The parent/guardian of each camper must complete the online registration process to register their student(s) for AYM Summer Camp. If your student(s) is attending Summer Camp with a church group, contact the pastor/group leader BEFORE REGISTERING to find out if there is a Group Hold code for you to use. The registration form will time out after being open for 30 minutes and any unsaved information will be lost. It is recommended that you complete the online registration from a computer rather than a phone or handheld device. STEP 1 Visit the AYM Summer Camp webpage and click on the Online Registration HERE button

4 STEP 2 You are a new user, click Create New Account to set up your account. You will use this login information for every year thereafter. STEP 3 When completing the information under the Create a New Account Here tab, use your information, not the student.

5 STEP 4 Add your student(s) information under the Camper Personal Information tab. If you have more than one student(s) to register, you will be able to add the second student later. Note: Adult personnel registering yourself-when you enter your birthday, you automatically be directed to the personnel profile sheet to complete. STEP 5 Complete address information for your student.

6 STEP 6 Complete phone and information for your camper (you may use your own contact information). STEP 7 Enter Group Hold ID that you received from Youth Pastor/Leader, (Case sensitive: ALL CAPS) STEP 8 The camp week that your church has previously indicated will be the only selection available. Click the red box.

7 STEP 9 Set up parent and emergency contacts for your student. You may do this by clicking Add New Contact and keep following the prompts to add the new contact information..

8 STEP 10 Complete the Camper Profile form. Click on Camper Profile Sheet and follow the prompts through the next few screens.

9 STEP 11 Complete the Medical Health Certificate. Click on Medical Health Certificate and follow the prompts through the next few screens.

10 STEP 12 Complete Medical Information Required. If your child has prescription meds, make selection, and follow prompts to complete forms in next few screens regarding prescription meds.

11 STEP 13 Select the required OTC meds tab and follow prompts to complete form in the following screens regarding medications you give permission for your child to be allowed to be given if needed..

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13 STEP 14 Complete the General Release and Assumption of Risk. STEP 15 When Camper Profile Sheet and Medical Health Certificate are complete, you will see this screen letting you know all forms are completed..

14 STEP 16 Additional Charges. From the dashboard, select add-ons. You may pre-order shirt and highlight video link. Click what you would like to purchase, and select red arrow. It will move it to right side of screen. This money must be paid to your youth leaders with your deposit. STEP 17 View your dashboard. Once you have reached the end of registration you will be asked what you would like to do next. You may register an additional child, and follow the same registration process you just completed. **If you only have one child to register, you are finished. You may close screen.

15 WHAT TO EXPECT AT AYM SUMMER CAMP Your child can experience what could be one of the greatest weeks in their entire life. Away from the craziness and fullness of everyday life, campers are thrown into a realm of positive peer pressure encouraging them to pursue their relationship with God, build friendships, and stretch their comfort zone through daily activities. Camp is one of the best ways your child can be discipled for a week by living 24/7 with others who love Jesus, influencing them towards a lifetime pursuit of Him. So what does a week of camp look like? Can you say Exciting, Intense, Extreme? This is why camp is loved by many students. While at camp, they will play team sports outside (some messy games), swim in the pool, enjoy the lake activities, and have special services and sessions encouraging them in their relationship with God. During this time your student will be challenged and pushed to be a part of a team. Students will experience growth with their support staff member and others in their room through the games on the field and the services at night. ROOMING Bunk style rooms. Our lodges sleep 4, 6 or 8 and the cabins sleep 34. Restrooms and showers provided within their room. There will be personnel in every room with campers. Campers are automatically assigned to rooms with other campers from the same church. Campers attending without a church group will be placed in a room with another church and leaders. GENERAL CAMP RULES These rules are given as guidelines for every student to follow. This code of conduct has been established for the protective benefit of each camper and adult personnel. They must be observed at all times. Failure to comply with the camp rules can result in expulsion from camp with no refund. The daily schedule must be followed and attendance at all activities is required. No one is to leave the campgrounds without specific permission from the Camp Director and the appropriate forms completed. Students are expected to observe habits of personal and group cleanliness, courtesy, and Christian conduct. Males and females are not allowed in each other s housing dormitories. Dress Code: Guests are to be modestly attired at all times. While comfort is important, all shorts, pants, shirts, and dresses are to be sizeappropriate with no objectionable or suggestive slogans, artwork, or revealing style. Modest swimwear is required by anyone using the pool area. *See Dress Code section for further details. Cell phones, MP3/CD players, radios, air soft guns, and paintball guns are not permitted. All such items will be collected from campers and returned at the end of camp. Special Government/Camp Statement: Fireworks, smoking, drinking of alcoholic beverages, and drugs are NOT allowed on the campground. Fire extinguishers are off limits to campers except in the event of an actual fire. It is ILLEGAL to tamper with fire extinguishers. We reserve the right to inspect the contents of all personal belongings. The holding and/or disposal of improper contents are the right of the camp staff. Camp Activities are open only to registered campers and staff. No visitors allowed. Evening services are not open to the public, visiting youth groups, friends or family members. Any guest persons coming on the grounds must have the approval of the District Youth Director or Camp Director. Profanity will be NOT tolerated on the campgrounds at any time. No alcohol, tobacco or vaping products of any kind are allowed on the camp grounds by campers or personnel. All cars will be parked on Monday and must remain parked until check-out on Friday. Campers are prohibited from driving on campgrounds. All staff and personnel are authorized to maintain order anywhere and everywhere on the campgrounds. Students and their parents will be held fully monetarily responsible for any intentional or accidental damage caused to Springville Camp Neither campers nor personnel are permitted to bring coolers or any other containers of food or beverage items or to stock or sell said items, but sports bottles are strongly recommended for outdoor activities. If you have a camper with dietary restrictions, send info in writing to AYM office at dydsec@adcag.org. Serious offenses, such as banned substances (drugs, alcohol, vaping products, firearms, fireworks) will be met with immediate dismissal from camp, as well as notification of local authorities as required by law. Further, the lack of cooperation, unnecessary roughness, lack of respect for property, or an unwholesome attitude on the part of any camper can result in expulsion from camp. Parents are asked to help in explaining these rules to their children and in encouraging their compliance while at camp. Any expenses associated with transporting expelled campers are the responsibility of the parents. NO REFUNDS WILL BE ISSUED. Thank you for your cooperation in this matter. CAMPERS NOR PERSONNEL WILL BE ALLOWED TO PARTICIPATE IN PHYSICALLY DEMANDING CAMP GAMES UNLESS THEY HAVE PERSONAL INSURANCE COVERAGE.

16 CAMP DRESS CODE Our dress code at camp is based on the biblical principles of modesty, neatness, and appropriateness/safety for activities. The following guidelines are for both students as well as Camp Staff. Please help us by setting an example for your campers and communicating these guidelines to them. If camp security deems an outfit inappropriate, they will ask the individual to promptly change into something better suited for camp. 1. No undergarments or midsections showing. 2. Shorts must be Fingertip Length. This means that the hem of these articles of clothing must no shorter than the approximate length of the campers fingertips when the hands are relaxed at their side. 3. No short skirts. In general, skirts are probably not the best attire for camp; pants and shorts are great for all camp activities. 4. No clothing with inappropriate symbols or messages on it (including alcohol, tobacco, or sexually suggestive language or images). 5. No halter tops, tube tops, bare midriff tops, or spaghetti strap tops. 6. Only modest swimsuits are permitted to be worn at camp. Campers could be asked to wear a dark color t-shirt if the suit is deemed inappropriate. 7. Shirt and shorts MUST be worn over a swimsuit at all times when participating in lake activities. 8. When walking back and forth from the pool, all swimmers must wear shoes/sandals and a cover up over their swimsuit. 9. Shirts must be worn at all times, unless swimming. 10. Shoes or Flip-Flops must be worn at all times (except when swimming). 11. Open-toed shoes are not permitted to be worn during outside team activities. Campers must wear tennis shoes. 11. Tattoos and body piercings must be unobtrusive and of a non-controversial content. Some piercings may need to be removed for safety purposes. YOUR STUDENT MAY BE EXPOSED TO THE FOLLOWING: Sun Water Mud Physical activities outside/inside Rock climbing wall Zip-line Basketball, volleyball, baseball Team Competitions Lake Activities Loud music Flashing lights Hazers (smoke machines) Loud crowds (cheering during games) WHAT TO BRING Bible, pen and notepad Towels and washcloths Personal bathroom toiletry items Sheets, pillow, 2 blankets or sleeping bag Sweater or jacket Modest Swimsuit & cover-up Practical camp clothes Spending money for Rec Hall snacks, AYM Merch, and special Speed the Light offering Athletic shoes (may get muddy or wet) Shoes that stay dry for indoor use Clothing and shoes for outside water and mud sports Recommend aqua shoes for outside water sports Camera Softball Glove Flashlight Alarm clock (cell phones are prohibited) A large trash bag for the camper s dirty clothes. Label the bag with the camper s name, church name and city, and a phone number. Medication in its original packing SCCC nor AYM is responsible for lost or stolen items. Campers should plan to secure their belongings. *Be sure to label all items with the camper s name. It is recommended to also label all luggage with the camper s name, church name and city, and a phone number. WHAT NOT TO BRING Short shorts or cut-off shorts Tight fitting clothing (non-opaque leggings are okay with extra-long shirt) Low-cut shirts or clothing exposing the midriff CD players, radios, MP3 players Cell phones Electronic games Skateboards Non-essential Medications.

17 Please Note: Springville Camp & Conference Center and Alabama Youth Ministries Camp and its Leadership are not held responsible for any lost or stolen items. MEDICATIONS All medications must be turned in to the Camp Nurse. Medications MUST be brought in their original containers! No exceptions! The Nurse will be available throughout the week to disperse medications as prescribed. Your student will NOT be able to self-carry their medication. SICK CAMPERS Due to very close living conditions, major disruptions occur when there is a health problem. Students with contagious health problems will be sent home. Students must be fever free, vomit free, diarrhea free, etc. within 24 hours of camp. AYM adheres to the school rule: IF YOU ARE TOO SICK FOR SCHOOL, YOU ARE TOO SICK FOR CAMP! MAIL Campers enjoy getting mail! Here are 3 ways to send mail to your camper: 1. Mail letters and cards to: (Camper s Name, camp week and church name) Springville Camp 3886 Mountain View Road Odenville, AL Please allow sufficient time for the mail to arrive during camp by mailing at least a week in advance. Please indicate on the envelope which camp your camper is attending. The Camp Staff makes every attempt to deliver mail to campers, but this delivery cannot be guaranteed. Do not send money or valuable items. 2. You can fax a letter to your camper at (Be sure to include camper s name, camp week, and church name) 3. Place cards, letters, and small gifts in your child s luggage to find during camp, or you may ask your leader if they will give your mail and care packages to your student during camp. LICE TREATMENT A lice check will be performed on every camper (and personnel) during registration on the first day of camp. If lice are found, your youth leader will be notified and treatment done at a cost of $25. DO A LICE CHECK WEDNESDAY AND SUNDAY PRIOR TO CAMP AND AGAIN BEFORE YOU LEAVE MONDAY MORNING! PHONE CALLS Campers are not permitted to call home without the Director s permission because this promotes homesickness. Parents should not call camp and expect to speak to their child. In case of an emergency, parents may contact the youth leader or the Camp Office at There are no public phones available for campers to use. NO VISITORS For safety and security reasons, the campgrounds are closed to all visitors. This includes evening services. LOST & FOUND POLICY There is a $15.00 handling charge to return any recovered lost and found items, regardless of size, weight, etc. Payment must be received at the AYM Office before the item(s) can be returned. Lost and found items will be held for 7 days after an event. After the 7-day period, items may be discarded or donated depending on the item. CAMPER DROP OFF AND PICK-UP Registration for Summer Camp is Monday morning from 9:30AM-12:00PM. One leader should check in campers at any point during that time. Camp begins at 12:45 with mandatory orientation for campers and personnel. For additional information regarding Summer Camp, please contact your church group leader. If your child is not attending Summer Camp as a part of a church group, you can contact Alabama Youth Ministries directly at dydsec@adcag.org