Conditions of Use & Guest Agreement Package. Mountain Fellowship Camp & Retreat Center

Transcription

1 Conditions of Use & Guest Agreement Package Mountain Fellowship Camp & Retreat Center

2 CONDITIONS OF USE I. Groups using Mountain Fellowship Camp will need to provide the following; A. Linens for a single size mattress and/or sleeping bags, pillows, toiletries, and towels. B. Appropriate amount of competent adult counselors and leaders over the age of 21. C. Appropriate insurance coverage for all guests. Groups will need to provide the insurance policy that is associated with their church group, ministry, or organization. In addition, Mountain Fellowship Camp will need to be included on the policy as additional insured. This policy will need to be provided prior to arrival at the Camp. D. An appropriate sized First Aid Kit. E. For an additional $30 per-person per-day above the camp rates listed below, the staff at Mountain Fellowship Camp will plan, cook, and serve three quality meals a day, plus provide an afternoon snack and an evening snack for your entire group. If a group desires to bring and prepare their own food, drink, etc., they will need to provide food, spices, drinks, ice, cups, utensils, plates, napkins, large trash bags, and basic kitchen cleaning supplies such as dishwashing liquid, sponges or cleaning pads. II. Groups using Mountain Fellowship Camp must agree to the following; A. Personal Conduct 1. The group leader is responsible to inform all members of his/her group of the standards of conduct at Mountain Fellowship Camp. A leader must be on duty at all times in areas where youth are present. Youth may not be left on their own. 2. The use of cigarettes, tobacco products, alcohol, illegal narcotics, fireworks, and firearms is prohibited. 3. Excessively loud or questionable styles of music are prohibited. If you have questions concerning styles of music, please seek assistance beforehand. The volume of the music being used should not be excessive. 4. Quite hours are from midnight to 7am. Amplified speaking or music, loud games or the use of loud sound producing devices are prohibited. Groups should plan their events accordingly. 5. Modesty in dress is an important principle in the life of a Christian. Clothing must be appropriate for the recreational activities in which the group is participating. Shorts and pants should be modest and loose fitting. Clothing which is NOT permissible includes; items that have offensive logos, pictures, or wording; strapless or bare midriff tops for girls. Girls must wear one piece swimsuits. 6. Offensive language or swearing is not permitted. B. Recreation & Adventure 1. Mountain Fellowship Camp offers numerous opportunities for indoor and outdoor recreation and adventure including, swimming, canoeing, fishing, hiking, biking, ping pong, corn hole, board games and others. a. Water Activities i. All guests, regardless of age, who are engaged in water activities including swimming, canoeing, use of the water slide or rope swing, must wear an

3 appropriately sized and properly fitting lifejacket. (We provide various sizes of lifejackets) ii. All guests, regardless of age, engaged in swimming, canoeing, use of the water slide or rope swing, or fishing require continuous and concentrated adult supervision. Adults supervising water activities must be in close proximity to those individuals being supervising and should not be tasked with or engaged in any other activity. Adults supervising water activities shall be physically and mentally capable of rescuing someone from the water. iii. Under no circumstances should any guest enter the water alone or at night. iv. All swimmers must remain in the designated swimming area and all canoes must remain outside of the designated swimming area when swimmers are present. Canoes must not be intentionally flipped over while in the water. v. Unless informed otherwise by Mountain Fellowship Camp staff, all fishing on Mountain Fellowship Camp property is catch and release. b. Equipment i. Equipment and games are available upon request but must be signed out. Any signed out equipment not returned prior to a groups departure will result in replacement cost being subtracted from a groups security deposit. In addition, while normal wear and tear is expected, damage to equipment due to misuse or abuse will result in repair or replacement cost being subtracted from a groups security deposit. c. Hiking Trails i. There are numerous hiking trails throughout Mountain Fellowship Camp. While these trails are well marked and maintained, many of these trails briefly leave Mountain Fellowship Camp property and enter into Coopers Creek Wildlife Management Area (WMA) before returning to Camp property. As such, those sections of the trail that are on (WMA) property are not permanently marked as you will find on those portions of the trail that are on Mountain Fellowship Camp property. However, those portions of the trail on (WMA) follow old logging roads and are easily identifiable. Please use common sense and stay on the obvious trail. ii. All youth using the hiking trails must be accompanied by an adult. C. Facilities 1. It is our goal to provide you with the best possible environment for your group. While the staff at Mountain Fellowship Camp works hard to plan and prepare the Camp for you and your group we are not a hotel or resort with a large cleaning staff. To that end, we request that all groups glorify God be respecting the groups that come after them by leaving the facilities in the same or better condition than they found them. Cleaning supplies and a list of requested clean-ups are available and posted at each group of cabins, the bathhouse, and the Main Lodge.

4 III. 2. Damages to room furnishings, equipment, and buildings will be deducted from the group s security deposit. Any additional cost above the amount of the security deposit will be billed to the group leader or organization. 3. Lodging at Mountain Fellowship Camp is divided into four secluded cabin groups. While group leaders may temporarily park their vehicles near their assigned cabin group area to load or off-load, parking is to be in designated parking areas only. Do not park in the grass. Septic tanks are located in grassy areas throughout the camp and could be severely damaged by driving over them. At no time should a vehicle leave the gravel road or park outside of the designated gravel parking areas. Do not park in front of the dumpster located across from the main lodge. 4. Pets are NOT permitted! Please DO NOT show up with a pet and expect that an exception will be made. 5. Golf carts, side by sides, ATV s, etc. are NOT permitted. D. Safety 1. Shoes must be worn at all times unless swimming. 2. Unsupervised games such as Hide-and-Seek are prohibited after dark 3. Small camp fires are permitted in designated fire pits only. All camp fires must be completely extinguished and are not to be left unattended. 4. The fireplace inside the Main Lodge is available upon request and only with adult supervision. Only hard woods are to be used inside the Lodge fireplace. NO PINE! E. Multiple Groups 1. Mountain Fellowship Camp is a large 205 acre facility with lodging for up to 135 people at multiple locations and numerous activities. We have a minimum group size of 25 people. As such, there may be times when more than one small group will be using our facilities at the same time. During such times, groups will be asked to share kitchen, dining, pavilion, bathhouse, and other such single use facilities. Groups of more than 75 people will have exclusive use of the Camp. Reservations, Security Deposit, Fees, Payments, Cancellations; A. Reservations 1. To make a reservation with Mountain Fellowship Camp, a completed and signed Agreement for Use form the last page of this document must be returned with a security deposit. Upon our receipt of these items, a confirmation letter or will be sent to the group leader confirming your dates. B. Security Deposit 1. A $ security deposit is required to reserve the facility. 2. This security deposit may be used to cover expenses that resulted from damage to property, building, or equipment by an individual or a groups neglect, misuse, or abuse and any additional expenses created by members of a group. The security deposit is not applied to your balance due. After your visit, the refundable portion of the security deposit will be processed and mailed back to you after the facility has been inspected. C. Rates/Fees

5 1. Mountain Fellowship Camp is a nonprofit ministry that exists to glorify God by giving everyone a chance to slow down from their busy lifestyles and enjoy God s beautiful creation. It is our desire that everyone who desires to partner with us in support of our purpose and mission will be able to afford to do so. To that end, our fees are as follows. a. Camp Rates Our camp rates are $35 per-person per-night for groups 39 or less and $30 per-person per-night for groups 40 or more. This includes all youth, adults, counselors, etc. We require a 3 night minimum and a 40 person minimum for the months of June and July. This does not mean that your group cannot come to camp in the months of June and July for less than 3 nights and with less than 40 people but will be required to pay the difference. b. Meal Plan Groups are welcome to bring and prepare their own food, drinks, etc. in our industrial sized kitchen however we do offer a meal plan. For an additional $24 per-person, per-day, we will plan, cook, and serve three quality meals a day, plus provide an afternoon snack and an evening snack for your entire group. c. One Day Event Rate Our one day event rate, birthdays, family reunions, etc., is $500. Please note that reservations for one day events are primarily limited to early spring and late fall keeping our summers open for camps. d. Wedding Rates Please call. e. Please Note These prices, including the security deposit, are subject to change. D. Payments 1. Checks or money orders are acceptable ways for making security deposits and payments. Please make checks and money orders payable to Mountain Fellowship Camp. 2. The total balance is due on or before a group s arrival and use of the facilities. E. Cancellations 1. Mountain Fellowship Camp is a nonprofit ministry which strives to provide a quality experience for all who visit. Our staff works diligently to plan and prepare for your visit long before you arrive. Last minute or short notice cancellations create difficulties in our planning and preparation and leave open dates that other groups could have used. In the event that a planned camp, retreat, or event is cancelled within 60 days of the scheduled arrival date, ½ of the group s security deposit will be subject for forfeiture.

6 AGREEMENT FOR USE This form must be completed, signed, and submitted along with your security deposit and insurance policy prior to receiving confirmation of your stay. Ministry or Group Name Group Type (e.g. Men, Ladies, Youth Retreat) Phone Number ( ) - Street Address City State Zip Name of Group Leader(s) Phone Number ( ) - Cell Phone Number ( ) - Address Desired Day & Time of Arrival: Expected Day & Time of Departure: Total Number in your Group (including leaders, chaperones)(estimate if unsure): I am requesting the meal plan (Circle One Yes / No) I am requesting the use of the Guest House (Circle One Yes / No) How did you hear about Mountain Fellowship Camp? As the group leader, I have read the Conditions of Use and our group agrees to abide by those conditions during our stay at Mountain Fellowship Camp. Furthermore, we hereby release and discharge Mountain Fellowship Camp, Inc., its officers, directors, employees, agents, and/or volunteers from any claims of action, costs, obligation, or financial responsibility resulting from or arising out of any incident, injury, or accident occurring while our group is attending Mountain Fellowship Camp. I further understand that photographs of our group enjoying the camp may be taken by or shared with the staff of Mountain Fellowship Camp either in person or via any electronic means and may be used by Mountain Fellowship Camp for promotions, brochures, web design, Facebook and/or any other form of promotion or advertisements and that any photographs taken by or shared with the staff of Mountain Fellowship Camp becomes the property of Mountain Fellowship Camp. Understanding that I may opt out at any time, I further agree to receive regular s from Mountain Fellowship Camp. AUTHORIZED SIGNATURE DATE Please complete, sign, and return this form, along with your security deposit and insurance policy to; Mountain Fellowship Camp 853 Camp Rd Suches, GA 30572