Proposal for the 37 th International Electric Propulsion Conference IEPC Boston/Cambridge Massachusetts, USA
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1 Proposal for the 37 th International Electric Propulsion Conference IEPC 2021 Boston/Cambridge Massachusetts, USA
2 Preliminary Organizing and Technical Committee Committee: Natalya Bailey (Accion), John Blandino (WPI), Carmen Guerra (MIT), Vlad Hruby (Busek) and Paulo Lozano (MIT) Logistics and organization provided by MIT Conference Services Technical chairs: TBD
3 Proposed Date June 20-24, 2021 After MIT graduation, before Summer Term Pleasant weather (average 68F, 20C) Before Europe s vacation season Reduced interference with AIAA PEF
4 Geography Cambridge is very near Boston, in the continental U.S. Northeast
5 Interesting Places Within Driving/Bus/Train New York City (the Big Apple!) New Hampshire (White Mountains) Maine (Ocean Views, Lobster) Cape Cod (Sandy Beaches) Etc...
6 Boston/Cambridge Cambridge Boston Charles River Lower Basin
7 Boston/Cambridge
8 Transportation Boston Logan is a major airport in the U.S. Flights from Tokyo take ~13 hr, from London ~6.5 hr, from Rome ~8 hr Many direct international flights Short airport taxi rides ~20 min, ~$30 UBER/Lyft widely available Silver/Red T Line is free (30-45 minutes) Can buy a 7-day T pass for about $22
9 Greater Boston Area Rich in culture, history and high-tech industry Also known as U.S. Walking City Plenty of attractions / restaurants / shops One of the highest concentrations of students in the world More than 100 colleges and universities with more than 250,000 students
10 Sights and Sounds Faneuil Hall Fenway Park (Red Sox) Boston Symphony Hall Museum of Fine Arts Copley Sq. and Public Library
11 Explore Education Near Boston Boston College Boston University WPI Harvard MIT MIT, BU and Harvard are a short minutes walk from each other
12 MIT
13 MIT Renovations Kendall Square MIT.nano
14 Accommodations Options that could offer group rates: ü Cambridge Marriott ü Cambridge Hyatt Regence ü Boston Sheraton Copley ü Boston Marriott Copley Possible to accommodate students at reduced rates at on-campus residencies
15 Venue (MIT)
16 Proposed Agenda (TBD) Sunday Monday Tuesday Wed Thursday 8 am 9 am 10 am 11 am Plenary 12 pm Provided lunch Awards 1 pm luncheon 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm 9 pm Welcoming reception Poster reception Provided lunch Technical visits Gala Dinner
17 Kresge Auditorium
18 Proposed Agenda (TBD) Sunday Monday Tuesday Wed Thursday 8 am 9 am 10 am 11 am Plenary 12 pm Provided lunch Awards 1 pm luncheon 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm 9 pm Welcoming reception Poster reception Provided lunch Technical visits Gala Dinner
19 Session / Meeting Rooms MIT is undergoing significant infrastructure construction and remodeling. Additional meeting facilities are expected to be available in 2021.
20 Session / Meeting Rooms MIT is undergoing significant infrastructure construction and remodeling. Additional meeting facilities are expected to be available in 2021.
21 Proposed Agenda (TBD) Sunday Monday Tuesday Wed Thursday 8 am 9 am 10 am 11 am Plenary 12 pm Provided lunch Awards 1 pm luncheon 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm 9 pm Welcoming reception Poster reception Provided lunch Technical visits Gala Dinner
22 Walker Memorial Morss Hall MIT is undergoing significant infrastructure construction and remodeling. Additional meeting facilities are expected to be available in 2021.
23 Proposed Agenda (TBD) Sunday Monday Tuesday Wed Thursday 8 am 9 am 10 am 11 am Plenary 12 pm Provided lunch Awards 1 pm luncheon 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm 9 pm Welcoming reception Poster reception Provided lunch Technical visits Gala Dinner
24 Technical Visits Worcester Polytechnic Institute MIT Space Propulsion Laboratory MIT Plasma Fusion Center MIT Wright Brothers Wind Tunnel MIT Space Systems Laboratory MIT tour Local labs and industries
25 Proposed Agenda (TBD) Sunday Monday Tuesday Wed Thursday 8 am 9 am 10 am 11 am Plenary 12 pm Provided lunch Awards 1 pm luncheon 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm 9 pm Welcoming reception Poster reception Provided lunch Technical visits Gala Dinner
26 Option 1: Odyssey Cruise / Dinner
27 Option 2: JFK Library/ Dinner
28 Conference Cost Estimates Attendance Total Registration* 225 $222,200 $ $236,500 $ $251,900 $ $266,200 $ $280,500 $ $297,000 $ $340,000 $ $401,600 $803 * Estimated average regular/student, not including bank fees and contributions from sponsors.
29 Estimates Include: MITCS* Registration MITCS Registration setup MITCS Logistics Coordination Continental Breakfast AM Coffee Breaks PM Coffee Breaks w/snack Boxed Lunch w/coffee Monday Boxed Lunch w/coffee Wednesday Sit down lunch-awards Tuesday AV Services Double sided 8'x 4' Poster Rental Poster Delivery and labor Meeting Space Movers Opening reception catering Security Gala Dinner Transportation to visits Transportation to dinner MIT Folder Boston Cambridge Map MIT Map Restaurant List Proceedings Complimentary gift * MITCS - MIT Conference Services
30 We look Forward to Host IEPC 2021 at MIT!
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