THE DISTRICT MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS COMMITTEE AGENDA

Transcription

1 THE DISTRICT MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS COMMITTEE AGENDA Meeting No. PW Wednesday, September 15, :00 a.m. Council Chamber, District Administration Building 1. CALL TO ORDER 2. DECLARATION OF PECUNIARY INTERESTS 3. DELEGATION AI McLellan - Lady Muskoka Boat Cruises Dry Docking of the Lady Muskoka DRY DOCKING OF THE LADY MUSKOKA Recommendation None.. Committee direction is sought in this matter AWARD OF TENDER NO AXE CREEK BRIDGE, BUCK RIVER BRIDGE AND MUSKOKA ROAD #2 DIVERSION Recommendation THAT Contract No for replacement of the Axe Creek Bridge, the Buck River Bridge and reconstruction of a portion of Muskoka Road #2 in the Town of Huntsville, be awarded to the low bidder, McPherson-Andrews Contracting Limited, in the amount of $2,470, , including GST, as recommended by the Director of Roads and Waste Management in a report dated September 13, AWARD OF QUOTATION REMOVAL AND DISPOSAL OF PROCESSED ORGANIC WASTE GOLDEN PHEASANT WASTE WATER TREATMENT PLANT Recommendation THAT the Quotation for the Removal and Disposal of Processed Organic Waste from the Golden Pheasant Wastewater Treatment Plant be awarded to the low bidder, Region of Huronia Environmental Services, in the amount of $86,670, including GST, as recommended by the Director of Water & Sewer Operations in a report dated September 9,2004..

2 MUSKOKA ROAD #18 (MUSKOKA ROAD) TOWN OF GRAVENHURST ROAD CLOSURE Recommendation THAT Muskoka Road #18 (Muskoka Road) in the Town of Gravenhurst be temporarily closed on Saturday, November 27,2004 from Winewood Avenue to Phillip Street, between the hours of 12:30 p.rn. and 2:30 p.rn., in order to hold the annual Gravenhurst Santa Claus Parade BY-LAW NO "NO-PARKING - TOW AWAY ZONE" MUSKOKA ROAD #4 - WINDERMERE Recommendation THAT By-Law No , which established a "No-Parking - Tow Away Zone" on Muskoka Road #4 in the Village of Windermere be amended as per the report of the Director of Roads and Waste Management dated August 23, SPEED LIMIT - MUSKOKA ROAD #7 (NEAR PORT SANDFIELD) Recommendation THAT a by-law be prepared establishing a 60 km/hr speed zone on Muskoka Road #7 as per the report of the Director of Roads and Waste Management dated August 23, APPOINTMENT OF A CONSULTANT SALT MANAGEMENT PLAN Recommendation THAT the consulting firm of Giffels Associates Limited be engaged to carry out a Salt Management Plan as outlined in the report of the Director of Roads and Waste Management dated September 8, REALLOCATION OF CERTAIN CAPITAL BUDGET FUNDS Recommendation THAT a portion of the funds budgeted for the replacement of the Axe Creek/Buck Lake bridges be reallocated as per the report of the Director of Roads and Waste Management dated September 8, 2004; AND THAT for the purposes of Section 291 (1) of the Municipal Act, 2001, notice be given that the proposed amendment will be considered by Council at its regular scheduled meeting on October 4, 2004, by posting a notice on the District Municipality of Muskoka website commencing on September 16, 2004, and continuing until October 1,

3 REQUEST FOR A BY-LAW TO AUTHORIZE THE USE OF MUSKOKA DISTRICT ROADS BY ALL TERRAIN VEHICLES Recommendation None at this time.. Consideration of this matter by the Committee and further direction is respectfully requested GRAVENHURST LANDFILL SITE - BEDROCK SURFACE DELINEATION ACCEPTANCE OF ESTIMATED COSTS FOR DRILLING AND ON SITE GEOTECHNICAL ENGINEERING SERVICES Recommendation THAT the proposal submitted by Jagger Hims Limited for a bedrock delineation project at the Beiers Road Landfill Site in the Town of Gravenhurst is accepted as submitted on August 11, REHABILITATION OF WATER AND SEWER WORKS MANITOBA STREET - TOWN OF BRACEBRIDGE Recommendation THAT Fowler Construction Company Limited be commissioned to provide water and sewer rehabilitation services on Manitoba Street between Ontario Street and Taylor Road in the Town of Bracebridge in the amount of $172,000, including GST, as recommended by the Director of Water and Sewer Operations in a report dated September 13, NEW BUSINESS CLOSED SESSION Recommendation THAT we do now retire to Engineering and Public Works Committee in closed session to discuss property matters.. Recommendation THA#i,we do now rise from Engineering and Public Works Committee in closed session and immediately reconvene in open session ADJOURNMENT Recommendation THAT the Engineering and Public Works Committee adjourns to meet again on Wednesday, October 6,2004 at 9:00 a.m., or at the call of the Chair..

4 W,_TH,E DISTRICT MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR Fax (705) TO: FROM: Chair and Members Engineering and Public Works Committee Kevin Austin, CET. Manager of Contract and Engineering Services DATE: August 31, 2004 SUBJECT: Dry Docking of the Lady Muskoka RECOMMENDATION None. Committee direction is sought in this matter. ORIGIN Transport Canada requires hull inspections to be carried out on commercial vessels every 5 years. Lady Muskoka Boat Cruises (LMBC) has requested to use the large lock to dry dock the Lady Muskoka for hull inspections and repairs. BACKGROUND The Lady Muskoka requires a hull certification to continue sailing next season.. The practice in the past was to remove the boat at the boat ramp at Rosseau in Humphrey Township. Redevelopment work scheduled for the fall precludes the use of the ramp and approaches for this season. Presently there is no marine railway facility on the Muskoka Lakes large enough to accommodate the Lady Muskoka, hence the request to use the locks.. In 1993, 1998 and 2003, the Muskoka Lakes Navigation and Hotel Company Ltd. (Navco) used the large lock to dry dock the Segwun. Remuneration for this privilege in 1993 and 2004 was based on the prevailing rates at the Port Weller dry docking facility.. The use of the lockmaster building, stop logs and pumps during this period and the person on site (if required) were deemed to be included in the dry docking rates.. Navco paid for all advertising associated with public notice during the summer months and the period immediately preceding the actual dry docking. They also paid for any additional hydro charges if the lock had to be heated during cold weather.. All costs associated with transportation and maintenance of pumps, stop logs and hoses and the costs for dewatering were borne by Navco.."...2 Managing Our Legac!j Togetner 42

5 - Page 2-, In 1998, when the Segwun and the Wanda III were dry docked, the Township of Muskoka Lakes was operating the locks under an agreement with the Province" At that time the Township decided not to charge for the use, but did receive a $500,,00 donation from Navco ANALYSIS The period requested by LMBC coincides with work already awarded and scheduled" In fact, a bylaw is in place closing the large lock for the period Tuesday, October 12th, 2004 to Friday, November 12th, 2004, for this purpose" The Lady Muskoka is too large to allow the repairs to the lock to proceed while the boat is in dry dock, thus additional closure time would be required" Closing the lock for an additional 5 weeks would almost certainly require that the locks be heated. This of course would be the responsibility of LMBC. The additional length of closure would disrupt barge traffic" The disruption to navigation would only affect contractors and barge owners using vessels too large for the small lock" The time would be late in the season and if the full five weeks were required, this would mean closure until December 17. Although we have operated the lock as late as December 23, there is a good chance that the lakes would be frozen by this date and neither barge owners nor LMBC could return to their home docks" ALTERNATIVES This hull inspection could be performed in the spring of 2005 shortly after the locks can be opened. The boat could be tied to the dock this fall until freeze up, then moved into the lock where it would spend the winter. When temperature permits in the spring, the lock could be dewatered and the inspection and repairs performed. This alternative might still require the lock to be heated, the timing is dependent upon the weather and before the lock could be reopened, barge operators might wish to use it This is also a busy time for the Transport Canada inspectors" FINANCIAL The disruption to navigation would only affect contractors and barge owners using vessels too large for the small lock" Based on 2001 figures, the anticipated loss of access for the fall period is 9 to 11 lockages (assuming the affected people do not reschedule around the closure), representing approximately $1,245"00,, It is estimated losses would be less during the spring because some of the work could be performed prior to the lakes being free of ice" On the revenue side, a fee would be charged for the period from when the stop logs go in until they are removed" The present rates for dry docking, provided by the Port Weller Dry Docks (A Division Of Canadian Shipbuilding & Engineering l.td.), are as follows: First Day (Docking Day):: Subsequent Days (Lay Days): $0,,60 per ton for the first 4000 tons and $0,,37 per ton over 4000 $0,,37 per ton. This amounts to $1,370AO, assuming the Lady Muskoka is in dry dock for the full five weeks. Respz~ Kevin Austin, CET. Manager of Contract and Engineering Services 43

6 kclr Pl~~t7f; PO Box 1327, Bracebridge, Ontario P1l1V4 Phone: Toll Free: (J~ District of Muskoka Attention: Kevin Austin Dear Mr. Austin, This will confirm our conversation on Friday, August 27,2004 wherein I related our desire to use the Port Carling Locks this year to satisfy out mandatory 5 year haulout of the Lady Muskoka for subsequent Coast Guard inspection. As I explained, we were planning to use Rosseau Town Dock as we did 5 years ago but we are now told this is not possible as restoration and development of the waterfront is beginning mid September and accordingly the site would not be available. For the record, I did extensive research in the past to find suitable haulout locations and found that Rosseau was perhaps the only alternative to the Port Carling Locks and at that it is still not totally suitable because of the dramatic grade of the ramp. We were considering a sizeable investment this haulout to back fill the approach to the ramp to attain a more suitable incline until we received the bad news that it was not available. This brings me to my request for use of the Port Carling facility. Our season runs until Oct 17 this year so we would like to begin our haulout closely following that date. We have a 90 ft + trailer that we will be modifying somewhat for the task which we intend to place in the lock to cradle the Lady Muskoka. This will entail use of cranes and barges to facilitate positioning the equipment accordingly. Depending on how the inspection goes, our goal is to re-launch the vessel 4 to 5 weeks following the haulout and return to her home berth in Bracebridge. Would you please seek the necessary approvals on our behalf and let me know what you need from us to make this happen. Yours Truly, AI McLellan President, Lady Muskoka Cruises 44

7 Lady Muskoka Cruises mii1"':'iiii --~-----~-- AI & Bonnie McLellan Sept 15, 2004 Presentation to Engineering & Public Works Committee

8 Intro to Lady Muskoka - The Owners/Operators AI McLellan - former VP with large Insurance Co. in Toronto, Master Minor Waters Certification attained in 1993 II Bonnie McLellan - former Manager with large Financial org. in Toronto, Master Minor Waters Certification attained in 1993

9 Intro to Lady Muskoka - The Vessel II II II II II II On these lakes since 1966 except for one year service at Expo 67..One of two ships here at that time l.e, Lady Muskoka & Miss Muskoka rater to become Miss Buffalo Early years operated out of Gravenhurst until RMS Segwun resurrected Sold to Elgin House and run out of Bracebridge McLelians purchase vessel from Sheriff's auction in fall of 1991 following the demise of Elgin House Over 1/2 million $ spent on modifications to vessel over past 14 years expanding her from 70 ft one deck to present 104 ft three decks.

10 Intro to Lady Muskoka - The Business II II IIlII II iii II iii Lady Muskoka Cruises is the third largest tourist attraction in Muskoka and directly affects a number of local people & businesses Staff -We employ a seasonal staff of approx. 10 Retail - We support local retailers like Canadian Tire, Your Independent Grocer, A&P, Home Depot, Home Hardware, Timbermart, Muskoka Lumber, Knowles plumbing, Radio Shack etc. Wholesale - our items for resale come from local outlets like Marren's Wholesale and LCBO Fuel Supply - Muskoka Fuels has refueled Lady Muskoka since Elgin House days. MoteJl Hotel,& BB's - We enhance occupancy rates with our "Kids ride for free" if you stay at this Muskoka Accommodation. Also our Walk-on, Wedding and charter traffic buy rooms Other Attractions - close relationship with Santa's Village with "Kids ride for Free" proqrarn, Also send business to Candle Factory, Chocorate and Maple Factory, Cranberry Marsh. Advertising - Local Free Newspapers Muskokan & Muskoka Sun, Maclaren Press, other local printers over the years Other Business needs like Accounting, Office Supplies, Cleaning, Rent to Riverside Inn, Steel Fabrication, Vessel upkeep all contribute to our presence here in Muskoka rp

11 Goal and Objective Satisfy Lady Muskoka's Mandatory 5 year Dry-docking requirements issued by Transport Canada Do so with as little disruption to public and commercial traffic as possible

12 Today's Situation 0"1 o District of Muskoka closing Port Carling locks Oct 12 to Nov 12 for repair. II Town of Rosseau unavailable due to Waterfront Development Project Barges want to use the locks until lakes freeze over Mid to late December

13 How Did We Get Here?.. Early Haul outs done by crane or marine railroads in Gravenhurst when vessel was 70 ft and single decked. II Our first haul out done at Elgin House special ramp sold ~ to private enterprise and no longer an option II Did substantial research looking for alternate sites around our 3 lakes Found and modified Rosseau location at substantial expense. II Rosseau Location not available due to Waterfront Development Project

14 Available Options I Ask District to delay repairs until Lady Muskoka requirements met. II Locks in bad need of repair Contracts already awarded and work scheduled to begin as planned ~ II Use the lock as soon as District finished II Barges already held up for one month due to above and anxious to resume operations II Use the lock as early as possible in Spring 2005 Little disruption as lakes still frozen over Lady Muskoka willing to fight elements to get the job done Transport Canada busy with Lakers but will oblige ",' :f

15 Recommendation CJ1 co II Lady Muskoka locks thru shortly after locks re-open Nov 12 and berths on Rosseau side lif II Lady's Muskoka's Trailer transported to site and submerged in locks when time permits. Must be done before freeze-up if transported by barge. Lady Muskoka moves into lock when closed for Season in late December and remains there until Spring. II Project begins earl~ April when stop logs installed, Lady Muskoka positioned over trailer and lock drained. iii Transport Canada visits and agrees on repairs/modifications Work commences with goal to launch as soon as possible with reasonable 4 to 6 week target III Lady Muskoka Launches, extracts and transports trailer and Lock reopens to traffic II

16 Appendix- The following items have been included with Kevin Austin's package and are available for further review. Ii 1/8 scale drawing of Lady Muskoka on l1x17 stock 8 1/2xl1 drawing of Lady Muskoka Trailer 11 Trailer Weight Calculation Estimate II Letter from Transport Canada confirming our 5 year Drydock responsibility II Extract from Canada Shipping Act with Exact wording of requirement II Refusal letter from Seguin Township II Our letter to K. Austin Aug 29 initiating this request

17 .,r THLDISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO Pi L 1N3 Telephone (705) OR Fax (705) publicworks@muskoka.on..ca TO: FROM: Chair and Members Engineering and Public Works Committee Herman Clemens Director of Water & Sewer Operations DATE: SUBJECT: September 9, 2004 Removal and Disposal of Processed Organic Waste Golden Pheasant Wastewater Treatment Plant RECOMMENDATION THAT the Quotation for the Removal and Disposal of Processed Organic Waste from the Golden Pheasant Wastewater Treatment Plant be awarded to the low bidder, Region of Huronia Environmental Services, in the amount of $86,670, including GST, as recommended by the Director of Water & Sewer Operations in a report dated September 9, ORIGIN The Golden Pheasant Wastewater Treatment Facility includes a lined lagoon for processed organic waste (biosolids) storage. The lagoon is currently at capacity and needs to be cleaned. A Request For Proposals (RFP) to conduct this cleaning operation was prepared and forwarded to firms known to have the equipment and expertise to carry out this type of work. An advertisement was also placed in the local newspapers. ANALYSIS A total of 2 bids were received in the amounts, inclusive of GST, listed hereunder. An evaluation of the bids was conducted to review the experience of the contractors and sub-contractors and to identify any irregularities with the submissions Contractor Region of Huronia Environmental Services Boldt's Liquid Waste Ltd.. Location New Lowell, Ontario -Port Elgin, Ontario Bid $86,670 $86,670 It is coincidental that both contractors submitted the same price, yet the proposed method for conducting this operation is completely different. Huronia's proposal is to spread the liquid biosolids as a soil conditioner on farmland in the Simcoe County area. Boldt's proposal was to dewater the biosolids at the lagoon site only. Transportation and landfill tipping fees would be an extra cost borne directly by Muskoka, It's estimated that these additional costs would be approximately $10,000. Huronia's price is all-inclusive.... /2 Managing OU~fegac!f Together

18 Page 2 This contract is scheduled to commence in September 2004 with a targeted completion date of November 1, FINANCIAL CONSIDERATIONS The engineering estimate for the works was $100,000. This project is included in the District Capital Budget for 2004/05. Respectfully submitted, L~ Herman Clemens, P..Eng. Director of Water &Sewer Operations With the concurrence of, ~~ J. M. Duman Director of Finance 56

19 THE DISTRlaMuNIClPALITY OF MUSKOKA ENGINEERING & PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR FAX (705) TO: FROM: DATE: SUBJECT: Chair and Members Engineering & Public Works Committee N. W. Waters Director of Roads and Waste Management September 8,2004 Muskoka Road # 18 (Muskoka Road) - Road Closure RECOMMENDATION That Muskoka Road #18 (Muskoka Road) in the Town of Gravenhurst be temporarily closed on Saturday November 27,2004 from Winewood Avenue to Phillip Street, between the hours of 12:30 p.m. and 2:30 p.rn., in order to hold the annual Gravenhurst Santa Claus Parade. ORIGIN A request (correspondence attached) from the Gravenhurst Chamber of Commerce requesting permission from the District to close portions of Muskoka Road #18 (Muskoka Road), in order to hold the Annual Santa Claus Parade. ANALYSIS This event is held annually in the Town, and requires the closing of portions of Muskoka Road #18 in order to hold this event. The District Public Works department has no objection to the request, and the required insurance and agreements are in place. Respectfully submitted, Noel W. Waters, CRS-S, CMM I Director of Roads and Waste Management Managing Gus ~egac!j Together

20 Sent By: Gravenhurst Chamber of Commerce; ; Jul :07AM; Page 2/4 MUSKOKA 'c'~.- ~I\,~. '!;flier OF COtl\~~ _. District of Muskoka To: Ellen Bruder, Roads Department 10 Pine Street Bracebridge, Ontario P1L ln3 July 22, 2004 Hi Ellen, Hope my annual letter finds you well...the hottest day of the summer is a good da to start on the Santa Claus Parade file! To that end, on behaf of the Gravenhurst Ch mber of Commerce, I am contacting you regarding our upcoming annual Gravenhurst Chamber of Commerce Annual santa Claus Parade. The parade is set for Saturday November 27 at 1 p.m. We will once again be asse at the Leisureworld Muskoka Nursing Home on Kelly Drive at 12:30 p.m, From Kell Drive the parade will travel up Pinedale Streetto First Streetto Winewood to Musk ka Road and back to Phillip Street. Enclosed is a map of the route. I have also enclosed proof of liability insurance for the parade. We will need barrie des set up at approximately 12:30 p.m. to be removed as soon aspossible asthe para e continues past the intersections. I will notify the Town of Gravenhurst as well as Muskoka Ambulance, the Gravenhu Fire Department and the Bracebridge OPP of these temporary road closures. Indee, all of these groups are participating in the parade! Z I lookforward to hearing from you but in the meantime, if you have any questions, please contact me at the Chamber at or chamber@vianet.on.ca Kind regards, ~~~~'2 U'~~~ie Chapman Special Events Co-ordinator yr-lilvev\..vjv{rst~ GlS la.v\..lque 0.5 the people w~o c.~oose us! 685 Muskoka Road North, Gravenhurst, Muskoka, Ontario P1 P 1NS 'tr (705) Fax (70S)

21 MUSKOKABAY I"- (X) CD LO o I"--.~ <I) o L <I) E E o 'Io L <I).a Ero s: o +' (f) L =s s: c <I) > ro L C!J.. >. m +' c <I) en GRAVENHURST ) i GULL LAKE

22 THE DISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING & PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR FAX (705) TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee N.W. Waters Director of Roads and Waste Management August23,2004 By-law No "No-Parking - Tow Away Zone". Muskoka Road #4 Windermere RECOMMENDATION THAT By-Law No , which established a "No-Parking-, Tow Away Zone" on Muskoka Road #4 in the Village of Windermere be amended as per the report of the Director of Roads and Waste Management dated August 23, ORIGIN A resolution, copy attached, from the Township of Muskoka Lakes requesting that a portion of the parking restrictions on Muskoka Road #4 in Windermere be removed.. ANALYSIS When this by-law was implemented in 1999, there was a problem with vehicles being left along the roadway in the Village of Windermere over night.. It appears that this problem no longer exists, so the Township of Muskoka Lakes has forwarded a resolution of their Council requesting that a portion of the parking restrictions be removed. Staff has no objections to this request. The restriction to be removed is the No Parking restriction on Muskoka Road #4, between the hours of 2:00 a.m. and 7:00 a.rn, at the following locations: West Side EastSide Approx. 205 metres north of the north limit of Fife Avenue Approx. 140 metres north of the north limit of Fife Avenue south limit of Golf Avenue south limit of Golf Avenue Respectfully submitted, ~,~ Noel W. Waters, CRS-S, CMM I Director of Roads and Waste Management Managing OU~fegac!1 Together

23 Agenda Reference 6.a.2. THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MANAGEMENT AND SERVICES COMMIITEE DATE: August 10, 2004 RESOLUTION NUMBER: MSC /10/04 MOVED BY: SECONDED BY: BE IT RESOlVEO THAT: the Management and Services Committee recommend to Council that the "No-Parking - Tow Away Zone" between the hours of 2:00 A.M. to 7:00 A.M. along both sides of Windennere Road from #2497 Windermere Road to #2509 Windermere Road be removed. Muskoka Lakes - Land of Blue Skies and Clear Waters 61

24 THE DISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING & PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR FAX (705) 645~7599 TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee N.W. Waters Director of Roads and Waste Management August 23, 2004 Speed Limit Muskoka Road #7 - Near Port Sandfield RECOMMENDATION THAT a by-law be prepared establishing a 60 km/hr speed zone on Muskoka Road #7 as per the report of the Director of Roads and Waste Management dated August 23, ORIGIN A number of complaints were received regarding the speed limit on a portion of Muskoka Road #7 near Port Sandfield. ANALYSIS After receiving the complaints, staff checked the portion of Muskoka Road #7 in question, and found that a 600 m section currently posted at 80 km/hr should actually be 60 km/hr. We therefore recommend that a 60 km/hr speed zone be created from the existing 50 km/hr speed limit east of Port Sandfield easterly 600 m. This was discussed with the Township of Muskoka Lakes who agreed with this reduction in the speed limit. Respectfully submitted, ~~ Noel W. Waters, CRS-S, CMM I Director of Roads and Waste Management Managing Our Legac!:J Together 62

25 ~TH.LDISTRla MUNICIPALITY OF M!lSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREE1~ BRACEBRIDGE, ONTARIO PiL 1N3 Telephone (705) OR Fax (705) WVWI.muskoka.onca TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee N.W. Waters Director of Roads and Waste Management September 8, 2004 Appointment of a Consultant - Salt Management Plan RECOMMENDATION THAT the consulting firm of Giffels Associates Limited be engaged to carry out a Salt Management Plan as outlined in the report of the Director of Roads and Waste Management dated September 8, ORIGIN The need to appoint a consulting engineering firm to undertake a Salt Management Plan as required by Environment Canada. ANALYSIS It is required that municipalities using more than 500 tonnes of salt per year, or that have vulnerable areas in their territory that could be potentially impacted by road salts, undertake a Salt Management Plan that will identify actions municipalities will take to improve their road salt management practices. This matter was discussed with the area Road Superintendents who concur that a single comprehensive Salt Management Plan, that looks at the needs of the District of Muskoka as well as the Area Municipalities, would be desirable. In discussions with municipalities across Ontario that have developed Salt Management Plans, it appears there are only a few Consultants currently doing these plans, of which none are local firms. In speaking with one County in particular, they have already gone through the Request for Proposals for a Salt Management Plan that would be nearly identical to what the situation is here in Muskoka. They have one upper tier and a number of local municipalities in their jurisdiction. I have spoken to the successful consulting firm, and they are prepared to undertake a similar plan for the District of Muskoka and the Area Municipalities at virtually the same cost, i.e. $31, plus tax, being the lowest price submitted. This amount is substantially less than if each municipality had to undertake their own plan.... /2 Managing Qua~eg ac!1 Together

26 Page 2 The cost to the local municipalities will be based on how much work is required in each, and is estimated to be between $1,000 and $5,000 per municipality. It is anticipated that the District of Muskoka's share will be the largest based on salt usage alone. It is recommended that Giffels Associates Limited, a well respected engineering firm, be appointed to undertake this plan for the District of Muskoka and the six Area Municipalities. FINANCIAL CONSIDERATIONS The cost to undertake this plan can be accommodated within the 2004 Roads budqet, Respectfully submitted, Noel W. Waters, CRS-S, CMM I Director of Roads and Waste Management With the con9!fm.oce of,,...,,"'.,...-,---..'~,::>':::::::;''--.v.~ J. M. Duman Director of Finance 64

27 THE DISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR Fax (705) IN'NW. tnuskok«. on ca TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee A.J. White, P"Eng. Commissioner of Engineering and Public Works September 9, 2004 Request For A By-Law To Authorize The Use Of Muskoka District Roads By All Terrain Vehicles RECOMMENDATION None at this time" Consideration of this matter by the Committee and further direction is respectfully requested. ORIGIN Terry and Diane Madore appeared before the Committee on August 4,2004 to request that a by-law be passed to allow All Terrain Vehicles (ATVs) to use Muskoka District Roads in the Township of Georgian Bay. SUMMARY Muskoka has received a request for a by-law to authorize the use of certain of its roads in the Township of Georgian Bay by ATVs. As the main purpose of ATVs is to allow the operator to travel on "off-road" trails, it was expected that authorization could be given for the use of short sections of Muskoka's roads that may be required to connect disjointed trails. However, the routes requested are of significant length. Therefore, a more general authorization of use will be required to satisfy the requesters. Such a broad authorization may not be sustainable over the long term, either in the Township of Georgian Bay or elsewhere in Muskoka. A working group consisting of several stakeholders will be examining this issue in the Town of Huntsville in the near future. In the meantime; staff would appreciate feedback and direction from the Engineering and Public Works Committee. ANALYSIS On August 4, several committee members noted that the popularity of ATVs was growing rapidly and that they had the potential to add a significant boost to Muskoka's tourism industry. For this reason, there was general support for measures that would encourage the development of this relatively new recreational activity. However, some members also pointed out that damage to municipal property, complaints from property owners and liability issues needed to be taken into account when assessing requests for the use of road allowances. Managing Our Legacy Together 65.../2

28 - 2 - It was noted that ATVs are intended to be off-road vehicles and, accordingly, the use of municipal roads should be limited to linkages between trails. Comparisons were drawn with road crossings used by snowmobiles when travelling from one section of trail to another. It was agreed that ATVs should be treated in a similar manner to snowmobiles and that rather than granting a blanket approval to use Muskoka District Roads, site specific approvals should be issued based on the need to connect off-road trails. Staff were directed to consult further with the Madores and to report back to the committee. Following several discussions with the Madores it became apparent that the identification of relatively short sections of road required to connect off-road trails would not meet their requirements. A map of the sections requested by the Madores is attached as Appendix "A". Permission is being sought to run ATVs on approximately 1 kilometre of Muskoka Road 33, 2.5 kilometres of Muskoka Road 48, 6 kilometres of Muskoka Road 5 and the entire length (9.5 kilometres) of Muskoka Road 34. Some sections of these roads have generous shoulders and it is possible that ATV drivers will use them. This could be a blessing for other road users wishing to pass slow moving ATVs, but it could also mean significant damage to the shoulders. Most of the road sections identified in Appendix "A" do not have generous shoulders. Indeed, some have none at all (e.g. the majority of Muskoka Road 48). ATVs using the paved portions of these roads certainly don't present a threat of damage to the pavement, but they may be perceived to be a nuisance by operators of more conventional vehicles and other road users. Regardless of whether ATVs are looked upon favourably or not, it is hard to counter the argument that if they are properly licensed and insured, they are virtually indistinguishable from other motorized vehicles that are allowed to use municipal roads. Aside from the fact that they are intended for off-road use, there is little to support the notion that ATVs are so different from other vehicles that their use of municipal roads should be subject to special restrictions. That being said, most reasonable people would agree that there are some municipal roads where ATVs do not belong" Examples include the main streets of urban areas, streets on which hospitals, schools and other institutional buildings are located, quiet residential areas, etc. Conversely, there are other roads where ATV's would not likely be a problem. Indeed, on rural roads ATVs may be as much a part of the accepted scenery as farm vehicles. NEXT STEPS The Town of Huntsville is in the process of setting up a working group on ATVs which is scheduled to meet for the first time around September 22. The working group will include representatives of the Town, the Ontario Provincial Police, the Ontario Federation of All Terrain Vehicle Clubs, the Muskoka Snowmobile Region and Muskoka's Engineering and Public Works Department. Although the request from the Madores is concerned only with roads in the Township of Georgian Bay, Muskoka's response will have to be applied consistently across all six area municipalities. Therefore, it would be helpful if the working group were given an opportunity to meet at least once before any action is taken by Muskoka. Regardless of the approach that Muskoka may ultimately take to this issue, the wishes of the area municipality in which the affected roads are located should be taken into account. With this in mind, the granting of approval for ATVs to use Muskoka Distrlct Roads should involve a process similar to that used when authorizing parking/no parking zones, special events, etc. In these circumstances the authorization is granted either at the request of the affected area municipality or with its consent. Respectfully submitted, A.J. White, P.Eng., Commissioner of Engineering and Public Works AJW:04report\9ATV4GB2,DOC 66

29 (1) -:::s 0 0:= -"C "I:t (1) U) 0 N (1) :::s en It') C'" L. N (1) (1) ~ -.c Q) -res Q. 0 Q) 0:= ~ E I.. (1) en en ~ xis c: Q) a. a. -c

30 THE DISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L. 1N3 Telephone (705) OR Fax (705) wwwmuskoka.onca TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee Jamie Delaney Manager, Solid Waste Management September 8,2004 Gravenhurst Landfill Site - Bedrock Surface Delineation Acceptance of Estimated Costs - Drilling and On-site Geotechnical Engineering Services RECOMMENDATION THAT the proposal submitted by Jagger Hims Limited for a bedrock delineation project at the Beiers Road Landfill Site in the Town of Gravenhurst is accepted as submitted on August 11, ORIGIN Ministry of the Environment Inspection Reports ANALYSIS The Beiers Road Landfill Site was established by the Town of Gravenhurst through a Ministry ofthe Environment (MOE) Certificate of Approval based on the 1973 Totten Sims and Hubicki (TSH) Phase I report. The Phase I area was approved for 1,482,425 cubic yards of capacity of which 930,000 cubic yards would be waste. The Phase II development plan would be assessed later. In 1995, on behalf of the Town of Gravenhurst, TSH made application to the MOE for an amendment to the Certificate of Approval to reflect the current operations and to outline future cells. This amendment updated the operational plan of the site but did not include approval of the Phase I( remaining capacity as it was recommended at that time to review that at a later date. As Phase I approaches capacity and given that the Rosewarne Landfill site is expected to reach capacity in 2006, the approval of the Phase II remaining capacity is of utmost importance. To assess the remaining capacity in Phase II of the landfill, the bedrock contours must be accurately established. These contours would be compared to the original Phase I( assumptions on depth to bedrock and an actual remaining capacity estimate will be determined.. Once this is completed, the approval process c;an commence for the Phase II capacity. In addition to the capacity estimate, this contouring will assist in understarding the subsurface hydrogeologic systems at the site and allow further confidence in on-site compliance assessments. Managing Ous/--egac!j Together

31 Page2 FINANCIAL The District of Muskoka currently has Jagger Hims Limited under contract to provide Monitoring Reports for the District Landfills. They have provided a cost estimate on a worst-case basis. The worst-case costs for the drilling are $17, The drilling costs are based on the following quotations provided by Jagger Hims: Lantech - $52.50 per linear foot; Atcost Soil Drilling $64.44 per linear foot; and Geo-Environmental Drilling - $ per foot. Supervision, monitoring, and reporting costs are $15, As the information is geotechnical in nature and will be required to be reported on in our annual monitoring reports to the MOE, it is recommended that the Jagger Hims proposal be accepted. These funds are inciuded in the 2004 Waste Management Capital budget Respectfully submitted,, ~::'y~7 Manager, Solid Waste Management with the concurrence of, J. M. Durnan Director of Finance 69

32 I \I \I \I \, \, \ f II II II ~" ff?"j II II f,j II f,,\ ~ PW14 II rf. '[P W3 11 II '// II-- I' II It' I ~~-~ MUSKOKA ROAD ~ I GPW9 1'\ ~. I r..r:~\ ~t-l,----- r---r-----'- \\~\ :.. ~G1_ 1 ~!" ~\ I ( ~\l: I i... -'~ -I I 'I' GSW3 iih I _ I ~ ~ L_~ ~.~~ \".,~ I i l :.-...r... '.' ---G~---""L ~", I ;\\ v~~~~1 "'I, L- I' \ ~TR~T cmned LANDS 1 I ~ MAP SOURCE:,TROW CONSULTING ENGINEERS LTD., 2001 WATER QUAUlY ANALYSIS REPORT o I ,, m I Legend --, '1l.~~ ~.G,'" ~ PROPERlY BOUNDARY BEDROCK OUTCROP IJ\NDFTLUNG IN PROGRESS (NOV 1985) IJ\NDFTLL FINAL COVER GROUNDWATER MONITOR WELL LOCATION AND DESIGNATION GPW9 PRIVATE WELL LOCATION AND DESIGNATION PROPOSED BOREHOLE LOCATIONS BEDROCK SURFACE DELINEATION ORAVENHURST LANDFILL For District Municipality ofmuskoka.. GSW8 SURFACE WATER SAMPUNG LOCATION AND DESIGNATION $ 01 PROPOSED 80REHOLE LOCATION AND DESIGNAI10N DATE: AUGUST 2004 SCALE: 1:7,500 F ~ t_ l PROPOSED BOREHOLE LOCATION WITH GROUNDWATER MONITOR PROJECT: REF. NO.: Fl.A&,: Dlsb1clof 'VV' Muskoka Figure 1

33 THE DISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR Fax (705) TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee Herman Clemens Director of Water and Sewer Operations September 13, 2004 Rehabilitation of Water and Sewer Works Manitoba Street Town of Bracebridge RECOMMENDATION THAT Fowler Construction Company Limited be commissioned to provide water and sewer rehabilitation services on Manitoba Street between Ontario Street and Taylor Road in the Town of Bracebridge in the amount of $172,000, including GST, as recommended by the Director of Water and Sewer Operations in a report dated September 13, ORIGIN The Town of Bracebridge is co-coordinating a Streets Improvement Program which consists of a number of capital works including replacement of sidewalks, streetlights and roadway upgrades. There are some water and sewer mains in the area which are identified for rehabilitation in the capital works budget. It would be advantageous to conduct these works now in conjunction with the Streets Improvement Program and minimize any future construction disruptions to the downtown business community. ANALYSIS A cast iron watermain on Manitoba Street adjacent to Ontario Street has been a source of trouble for several years. It has broken three times in the last four years. The short section of sewer main in this area has also given us difficulty; it has collapsed and plugged several times. To complicate matters further, the sewer line is very shallow and it is located directly above the existing watermain, making repairs very difficult. We propose to replace the sewer line and abandon this section of watermain. In an effort to reduce the remedial costs, yet maintain secure water services, it is proposed that ~II water laterals currently connected to the watermain that we propose to abandon will be switched over to an existing PVC trunk watermain located on the other side of the street.. Fortunately, the existing cast iron watermain further up the street has never had a break. Looping water lines helps to ensure a stable water supply so it is proposed to connect the remaining cast iron watermain to the PVC trunk line. Managing Our Legacy Together 71.../2

34 -2- All of the existing service lateral curb stops between Ontario Street and Taylor Road are very old and the long-term service life is questionable. Since most of these valves are currently located in the sidewalk, we also propose to have these replaced, avoiding future possible interference with the new sidewalks. Fowler Construction is the contractor for the Streets Improvement Program and, logically, they were asked to prepare a price submission to conduct these works. The cost submitted, on a-unit price basis, is $172,000, which is consistent with prices recently received for similar work. FINANCIAL CONSIDERATIONS A review of the current 2004 capital works budget for watermain improvements for the Town of Bracebridge reveals that we will be slightly under spent. However, in order to finance the proposed works, capital funding from the 2005 budget will have to be advanced to Assuming that the total for 2004 and 2005 will remain unchanged, this will mean a corresponding reduction in the watermain replacement program for Respectfully submitted, With the concurrence of, Herman Clemens, P.Eng. Director of Water and Sewer Operations J. M. Duman Director of Finance 72

35 THE DISTRIG MUNICIPALITY OF MUSKOKA TO: FROM: ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3 Telephone (705) OR Fax (705) wwvv.muskoka.. onca Chair and Members Engineering and Public Works Committee N.W. Waters Director of Roads and Waste Management DATE: September 13, 2004 SUBJECT: Contract No Axe Creek Bridge, Buck River Bridge and Muskoka Road #2 Diversion RECOMMENDATION THAT Contract No for replacement of the Axe Creek Bridge, the Buck River Bridge and reconstruction of a portion of Muskoka Road #2 in the Town of Huntsville, be awarded to the low bidder, McPherson-Andrews Contracting Limited, in the amount of $2,470,028.13, including GST, as recommended by the Director of Roads and Waste Management in a report dated September 13, ORIGIN This contract forms a part of the 2004 Road Construction Program. ANALYSIS A total of 5 bids were received September 9,2004 in the amounts, inclusive of GST, listed hereunder. An evaluation of the bids was conducted to review the experience of the contractors and sub-contractors and to identify any irregularities with the submissions Contractor McPherson Andrews Contracting Ltd. Looby Builders (Dublin) Limited Hard-Rock Construction Inc. Owen King Limited MTM Hugo Services Corp. Location Toronto Dublin Port Col borne Walkerton Milton Bid $2,470, $2,557, $2,632, $2,697, $2,885, This contract is scheduled to commence on September 20, 2004 with a targeted completion date of September 15, FINANCIAL CONSIDERATIONS The engineering estimate for the works was $2,100,000. This project is included in the District Capital Budget for 2004\2005. Respectfu submitted, ~~~J~ Noel W. Waters, CRS-S, CMM I Director of Roads and Waste Management /ncs Managing Our Legacy Together 83

36 THE DISTRIG MUNICIPALITY OF MUSKOKA ENGINEERING AND PUBLIC WORKS DEPARTMENT 70 PINE STREET, BRACEBRIDGE, ONTARIO PiL in3 Telephone (705) OR Fax (705) E -mail publicworks@muskoka..on.ca wwvanuskoke.on.ce TO: FROM: DATE: SUBJECT: Chair and Members Engineering and Public Works Committee Noel W. Waters Director of Roads and Waste Management September 8,2004 Reallocation of Certain Capital Budget Funds RECOMMENDATION THAT a portion of the funds budgeted for the replacement of the Axe Creek/Buck Lake bridges be reallocated as per the report of the Director of Roads and Waste Management dated September 8, 2004; AND THAT for the purposes of Section 291 (1) of the Municipal Act, 2001, notice be given that the proposed amendment will be considered by Council at its regular scheduled meeting on October 4, 2004, by posting a notice on the District Municipality of Muskoka website commencing on September 16, 2004, and continuing until October 1, ORIGIN The need to reallocate a portion of the budget earmarked for the Axe Creek/Buck Lake structures. ANALYSIS The amount of funds earmarked for the Axe Creek/Buck Lake bridge replacements in the 2004 Roads Capital budget is $1,700, There are a number of situations that have arisen that will substantially reduce that amount that will be spent on this project in We have been unsuccessful in negotiatirg all the required property for the project, which will probably require expropriation, delaying work on one particular bridge until The requirements of the Department of Fisheries and Oceans is that the only time that work can be undertaken in the water at the Axe Creek bridge is from June 15, 2005 until September 30, 2005 and at the Buck Lake bridge is between July 1, 2004 and March 31, Because of these delays, it is anticipated that spending will be limited to approximately $700, There are a number of other projects that should be undertaken as sufficient money becomes available, and I would propose the remaining funds be reallocated as follows:... 2 Managing OUalegacy Together