Grow! They ll. Sponsorship & Exhibitor Prospectus SARATOGA HILTON AND SARATOGA SPRINGS CITY CENTER SARATOGA SPRINGS, NEW YORK NYSSFA.

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1 Oh, the Places They ll Grow! OCTOBER 1-4, 2017 Sponsorship & Exhibitor Prospectus 2017 NYS SCHOOL FACILITIES MANAGERS CONFERENCE & EXPO SARATOGA HILTON AND SARATOGA SPRINGS CITY CENTER SARATOGA SPRINGS, NEW YORK NYSSFA.COM/SFMI IN PARTNERSHIP WITH:

2 They ll Oh, the Places Grow! 2017 CONFERENCE & EXPO Why Fit In When You Were Born to Stand Out? - Dr. Seuss The New York State School Facilities Managers Conference & Expo convenes this fall in Saratoga Springs, and we want your company to stand out in showcasing the impact that facility professionals have on learning, as well as on student outcomes and success. The School Facilities Management Institute (SFMI) and NYS School Facilities Association (SFA) offer the school facilities industry the very best in education, training and networking, as well as a display of the latest products and services in our expanded Expo. The Expo is scheduled for October 1-2 at the Saratoga Springs City Center. Be sure to join us! Your support provides your company the opportunity to: Gain access to over 250 facilities management personnel Expand your reach to other business partners in the industry Meet face-to-face with prospective clients Strengthen relationships with existing customers Forge strategic partnerships Location & Hotel Reservation The Saratoga Hilton and Saratoga Springs City Center offer attendees the opportunity to network both during and after the Expo by taking advantage of the host facilities and unique city streets of downtown Saratoga Springs. Our conference hotels keep you at the center of the conference s activities. Space is limited, so reserve your accommodations early. Mention SFMI to receive the discounted group rate of $159/night (single or double occupancy). Saratoga Hilton 534 Broadway Group code: ALTZ Courtyard by Marriott 11 Excelsior Avenue Group code: School Facilities Management Institute Embassy Suites 86 Congress Street Group code: SFA Go to for reservation information. Save $300 by registering by July 14. Booths are assigned on a first-come, first-served basis. OCTOBER 1-4, 2017 SARATOGA HILTON AND SARATOGA SPRINGS CITY CENTER NYSSFA.COM/SFMI IN PARTNERSHIP WITH:

3 Register by July 14 th and SAVE $300. Exhibit space is based on availability. Confirmation materials and event communications will be sent to the company representative listed on the contract. SAVE TIME, REGISTER ONLINE! Exhibit Hours & Schedule at a Glance Saturday, September 30 Fred Hack Memorial Golf Tournament Saratoga Lake Golf Course 9:00am Registration 10:30am Tee off Sunday, October 1 10:00am 2:30pm Exhibitor Move-In and Check-In 2:30 6:00pm Expo Grand Opening 6:00pm Open Evening Monday, October 2 7:15 8:00am Buffet Breakfast 8:00 9:30am Conference Opening Session 9:30 11:00am Refreshment Break in the Expo 11:00am 12:15pm Keynote Presentation 12:30 1:30pm Association Luncheon 1:30 3:00pm Expo Grand Finale with Prize Drawings 3:00 8:00pm Exhibitor Breakdown and Move-Out 3:15 5:30pm Breakout Sessions Tuesday, October 3 7:30 8:30am Buffet Breakfast 8:00 8:30am Legislative Update 8:30 10:00am Breakout Sessions 10:00 10:30am Coffee Break 10:30am-12:00pm Breakout Sessions 12:15 1:30pm Association Luncheon with Keynote Presentation 1:40 3:00pm General Session: SED Update & Regulatory Compliance Hot Topics 6:00pm Reception 6:45pm Annual Banquet Wednesday, October 4 7:30 8:30am Buffet Breakfast 8:00 9:30am Breakout Sessions Events with sponsorship opportunities available are denoted by the Exhibitor events noted in red. symbol. EXHIBIT BOOTH $1,300 until and including July 14 $1,600 after July 14 Approximately 8-foot-high and 10-foot-deep pipe-and-drape space with 3-foot-high side rails Booth identification sign 8-foot-wide draped and skirted table with 2 chairs One standard electrical outlet (additional outlets and higher voltage requirements are extra and at exhibitor s expense) Wastebasket Five complimentary exhibitor registrations covering Sunday s Expo Grand Opening Reception and Monday s Expo Grand Finale. (Breakfast, Luncheon and Tuesday Banquet tickets must be purchased separately) The Main Hall is not carpeted. The Gallery and Meeting Room 1 are carpeted. EXTRAS Additional representatives (after the 5 complimentaries) $85 each Additional meal tickets (No meal tickets will be sold on site): Monday Breakfast $30 each Monday Luncheon $45 each Tuesday Breakfast $30 each Tuesday Luncheon $45 each Tuesday Banquet $75 each Wednesday Breakfast $30 each WIRELESS INTERNET The Saratoga Springs City Center offers free publicgrade wireless internet service throughout the facility. Premium/dedicated services with greater bandwidth for vendors who want to upgrade their service to exhibitor-grade Wi-Fi or wired access is available for order in advance from spa.net.

4 They ll Oh, the Places Grow! 2017 CONFERENCE & EXPO New Expanded Booth Area RESERVE YOUR BOOTH TODAY! Many industry leaders have already reserved their booths for this year s conference. Join these companies and more when you exhibit with the New York State School Facilities Managers Conference & Expo! AccuScan Acme Stage & Sports Specialties, Inc Allegion ASSAY-ABLOYATT Sports, Inc. ATT Sports, Inc. A-Verdi Storage Containers, LLC B.R. Johnson, Inc. BCA Architects & Engineers BCK-IBI Group BlueWater MFG Brockport Custom Carpets C&S Companies C.T. Male Associates Cannan, Alexander & Scott Copeland Coating Company, Inc. Day Automation Systems, Inc. Direct Energy Business E.A. Morse & Co., Inc. Fastsigns Gametime Park and Playground Equipment Gato Flooring GP Flooring Solutions Green Building Solutions Inc. (Building Envelope Performance) Hage Carpet Co., Inc. Hill & Markes, Inc. Hillyard Hunt Engineers, Architects & Surveyors, PC International Chimney Corporation Intralogic Solutions, Inc. Keystone Purchasing Network Luzon Environmental Services MACH Architecture Mathusek Inc. Modular Comfort Systems Mosaic Associates Architects New England Security Film New York Schools Insurance Reciprocal Nickerson Corp. NYPA Oak Security Group, LLC Open Systems Integrators, Inc Pioneer Athletics Precision Concrete Cutting Professional Services Industries, Inc. Property Restoration Q Ware Quality Environmental Solutions & Technologies, Inc. Rel Comm REV Plans Riordan Management Group Robertson, Strong, Apgar RP Fedder Corp Rubbermaid Commercial Products Sanico, Inc. School Outfitter Shaw Contract Suffolk Lock & Security The Chazen Companies The Mohawk Group Tremco, Inc. Turner Construction Co. U.S. Communities Government Purchasing Alliance Wenger Corporation Young + Wright Architectural Young Equipment Sales, Inc industry leaders exhibited last year. Shaded booths are already sold or reserved for sponsors. Find open booth spaces at

5 Sponsorship Program Reinforce your company s marketing plan by increasing your visibility as a New York State School Facilities Managers Conference & Expo sponsor! You can become an exclusive sponsor or join in with a group of companies or distributors to gain direct access to this active targeted audience. There are a variety of sponsorship opportunities to fit any budget. Special Event Sponsorships Annual Reception and Banquet $10,000 Host this prestigious event featuring recognition of over 250 school facility professionals for their educational excellence, the installation of the new NYSSFA administration, outgoing and incoming presidents remarks, and chapter door-prize drawings. This is an excellent networking event for your company to meet and greet with an exclusive audience. Includes Diamond Sponsor benefits and 2 complimentary full registrations to the entire conference (excluding hotel rooms). Monday Association Luncheon $7,500 Host this event featuring recognition of SFA members and conference sponsors. Includes Platinum Sponsor benefits and an opportunity to present 3-minute promotional remarks during lunch. Expo Grand Opening $8,500 Host Sunday s opening of the Expo and the reception on the show floor, and provide your organization with great exposure. Includes Platinum Sponsor benefits. Tuesday Luncheon $6,500 Sponsor this event which featuring results of the 3rd Vice Presidential election and the Fred Hack Memorial Golf Tournament, as well as a speech by former NFL player and sportscaster Beasley Reece. Includes Gold Sponsor benefits and an opportunity to present 3-minute promotional remarks during lunch. Keynote Speaker $6,000 Host Monday s keynote presentation on an important issue affecting your industry. Includes Gold Sponsor benefits and an opportunity to present 3-minute promotional remarks prior to the keynoter s presentation. General Session Sponsor $6,000 Host Tuesday s popular NYSED Update session discussing critical policy, procedural and regulatory issues. Includes Gold Sponsor benefits and an opportunity to present 5-minute promotional remarks during lunch. If you never did you should. These things are fun and fun is good. - Dr. Seuss Monday AM Coffee Break $3,500 Host this exclusive morning break in the Expo while providing an excellent opportunity to network. Includes Silver Sponsor benefits. Tuesday AM Coffee Break $3,500 Host this exclusive morning break in the Hotel Gallery while providing an excellent opportunity to network. Includes Silver Sponsor benefits. Breakout Sessions $3,000/session Associate your company with educational excellence. Select the session you want to sponsor, or we ll assign one to you. Includes Silver Sponsor benefits and the opportunity to place promotional literature in the back of the room. Conference Attendee Gift $3,000 Your logo will be imprinted on this special gift given to every attendee as they check in. Includes Silver Sponsor benefits. SPONSORSHIP KEY Exclusive Sponsorship Get more exposure with a distinctive sponsorship opportunity. No competition equals better exposure. Co-Sponsorships Explore many opportunities to get the exposure you want at a lower cost when you collaborate with another sponsor. Call SFMI Headquarters at to discuss and customize a sponsorship opportunity to f it your needs. DON T SEE THE SPONSORSHIP YOU WANT?

6 They ll Oh, the Places Grow! Corporate Sponsorships 2017 CONFERENCE & EXPO Diamond $10,000+ Platinum $7,500 Gold $5,000 Silver $3,000 Listing with a link to your website on conference website x x x x x Listing on signage (registration desk, expo floor) x x x x x Bronze $2,000 Listing on table signage at Association Banquet (unless sponsored exclusively) x x x x x Listing in conference program x x x x x Recognition during conference and expo announcements x x x x x Sponsorship ribbons for representative name badges x x x x x Promotion on all marketing s x x x x x Listing on coffee break and reception signage x x x x Breakfast Buffet sign recognition Mon Wed Tues Complimentary booth space 2 ($3200 value) 1 ½ price ($1600 value) Recognition at President s Reception x x Sponsorship in our weekly Wednesday Wake-Up electronic newsletter 1 ($1600 value) 4 weeks 3 weeks 2 weeks 1 week Complimentary color ad in final program Full Page Half Page Quarter Page 3-minute presentation at a specified Association function x x Invitation to a special Sponsor Recognition Reception x x x x x Want to win a FREE booth for the 2018 Expo? Turn your booth into your favorite Dr. Seuss character or book! Play off of our theme and your company could win a FREE booth for next year s expo. Register This Way

7 Corporate Sponsorships Exhibitor/Sponsor Form NEW YORK STATE SCHOOL FACILITIES MANAGERS 2017 CONFERENCE & EXPO OCTOBER 1-4, 2017 SARATOGA HILTON AND SARATOGA SPRINGS CITY CENTER RESERVE YOUR BOOTH AND SPONSORSHIP TODAY! Register Online: DEADLINE: SEPTEMBER 8, 2017 QUESTIONS? Contact School Facilities Management Institute, 136 Everett Road, Albany, NY COMPANY INFORMATION COMPANY NAME (AS YOU WOULD LIKE IT LISTED IN PROMOTIONAL MATERIALS) MAIN CONTACT PERSON ADDRESS CITY STATE ZIP PHONE WEBSITE EXHIBIT BOOTH q 10 x 8 Booth (by July 14) x $1,300 = $ (after July 14) x $1,600 = $ Booth choices: 1st 2nd 3rd Primary product/service: Companies I prefer to be near: Companies I prefer to be away from: Find open booth spaces at Registrants (included with booth reservation) EVENT SPONSORSHIP OPPORTUNITIES q Annual Banquet $10,000 q Monday Association Luncheon $7,500 q Expo Grand Opening $8,500 q Tuesday Association Luncheon $6,500 q General Session Sponsor $6,000 CONFERENCE TOTALS Sponsorship $ Booth Exhibit $ Additional Registrants $ Additional Meal Tickets $ GRAND TOTAL $ PAYMENT INFORMATION q Check payable to SFMI q Keynote Presentation $6,000 q Monday AM Coffee Break $3,500 q Tuesday AM Coffee Break $3,500 q Breakout Sessions (each) $3,000 q Conference Attendee Gift $3,000 MEMBERSHIP q Yes, I am a member in good standing. (I understand my SFA dues must be paid before the 2017 Expo.) q I have enclosed a separate payment for my SFA Associate Member dues for $ (Membership dues should be made payable to NYSSFA.) qcredit Card: q Visa q MasterCard q AmEx q Discover Additional Registrants $85 each (After the fifth complimentary registration) additional names to sfmi@nyssfa.com. ADDITIONAL MEAL TICKETS No meal tickets will be sold on site. q Monday Breakfast $30 each q Tuesday Breakfast $30 each q Tuesday Banquet $75 each q Monday Luncheon $45 each q Tuesday Luncheon $45 each q Wednesday Breakfast $30 each CORPORATE SPONSORSHIPS q Custom $ q Diamond $10,000+ q Platinum $7,500 q Gold $5,000 q Silver $3,000 q Bronze $2,000 CREDIT CARD NUMBER EXPIRATION DATE PRINT NAME (AS IT APPEARS ON CARD) SECURITY CODE BILLING ADDRESS (IF DIFFERENT THAN ABOVE) CARDHOLDER S SIGNATURE AGREEMENT TO TERMS I ve read the Exhibitor Contract Terms of Agreement on the back and understand and agree to all conditions. SIGNATURE OF BUSINESS REPRESENTATIVE PLEASE RETURN WITH PAYMENT TO: SFMI: 2017 Expo 136 Everett Road Albany, NY sfmi@nyssfa.com DATE

8 EXHIBITOR CONTRACT TERMS OF AGREEMENT SIGNATURE REQUIRED Please read carefully as you and ALL representatives of your company will be held accountable for all items outlined in this agreement! The agreement to these terms must be signed on the Exhibitor Registration Form and returned with payment in order to reserve a booth and hotel rooms. CONDITIONS FOR 2016 EXHIBIT CONTRACT 1. Contract for Exhibit Space This contract for exhibit space and formal notice of assignment by the New York State School Facilities Association (NYSSFA) and the School Facilities Management Institute, Inc. (SFMI) and the full payment of rental fees constitute a contract for the right to use the assigned exhibit space. 2. Payment for Space The cost of exhibit space is due in full prior to the Conference. Booths cannot be held until registration with full payment is received. 3. Installing and Dismantling Exhibitors may set up their booths on Sunday, October 1 from 10:00am-2:30pm. All exhibits must be completed by 2:30pm. All packing cartons, materials and equipment that are not a part of your exhibit must be removed from the exhibit hall by 2:30pm. All materials and equipment must be removed from the exhibit hall on Monday, October 4 by 9pm. Breakdown before designated time forfeits the opportunity to exhibit at future shows. 4. Use of Space All demonstrations or other sales activities must be confined to the limits of the exhibit booth. No exhibitor shall assign, sublet or share the space allocated without the knowledge and consent of the NYSSFA/SFMI Executive Director. Displays shall not be placed in a manner so as to interfere with other exhibits. NYSSFA/SFMI reserves the right to exclude from exhibition any or all literature, illustrations, materials, or products that in its judgment are not consistent with the proper decorum of the exhibit show. 5. Noise-Making Exhibits Exhibits which include operation of equipment, radios, public address systems or any other noise-making machines must be constructed or arranged so that the noise resulting from demonstration will not annoy or disturb adjacent exhibitors and their patrons. 6. Insurance Responsibility for various types of insurance coverage is that of each individual exhibitor. Each exhibitor will hold free of liability, in connection with property damage or personal damage to his/her agents and employees, Saratoga Springs City Center, the NYSSFA, SFMI, Association Development Group Inc., and the employees of each such organizations for loss, theft, damage, destruction of goods, or for any injury to himself/herself or employees while in the exhibit and at the convention site for any damage of any nature or character. Please remove valuable items from booth when exhibit areas are closed. 7. Fire Protection No flammable fluids, substances or materials of any nature, or decorative material that is not flameproof, may be used in the booth. Electrical wiring and product displays must conform to the National Electric Code Safety Rules. Local fire regulations must be complied with. 8. Space Assignment Assignment of space for all valid contracts in hand will begin in September In all cases, efforts will be made to assign space in as close compliance as possible with applicants choices. Assignments will be made on a first-come, first-served basis. NYSSFA/SFMI reserves the right to refuse exhibit booth registrations due to space limitations and/or place exhibitors in empty locations of its choosing after registration deadlines have passed. 9. Exhibit Booth Size and Offering All booths are 10 feet wide by 8 feet deep, except where designated. Booth space will be made available on a first-come, first-served basis. Side dividers and curtains, back drop curtains, one-line signage, one standard electrical outlet, a draped 8-foot table, two chairs and a wastebasket are included in booth price. The Main Hall is not carpeted. The Gallery and Meeting Room 1 are carpeted. 10. Display Operations (Selling, Prize Drawing, Promotions) Exhibitors may show, discuss, explain, and demonstrate items or services but may NOT make sales which result in the exchange of merchandise and/or money in the exhibit hall. Prize drawings will be allowed within guidelines furnished by NYSSFA/SFMI (contained in the Exhibitor Registration Package). VENDOR WILL BE RESPONSIBLE for notifying winners of all prize drawings done at their booth that are not part of the Association s Trade Show Program. Raffles or lotteries are prohibited. Interviews, demonstrations, distribution of literature, etc. are permitted only within the exhibitor s space. Samples and souvenirs may NOT be sold, and if distributed, must directly relate to products or services displayed in the exhibitor s booth. Booth activities which cause people to congregate in the aisles are prohibited. NYSSFA/SFMI WILL NOT PERMIT NON-EXHIBITORS TO CANVASS, SOLICIT, HOLD CONFERENCES OR DISTRIBUTE LITERATURE OR OTHER PROMOTIONAL MATERIAL OR DEVICES DURING THE EXPOSITION. No photography of an exhibitor s display will be allowed without permission of the exhibitor. 11. Exhibitor Admission Credentials Exhibitors shall furnish the NYSSFA/SFMI Office with an advance list of ALL COMPANY REPRESENTATIVES. (Each booth reservation includes 5 complimentary representative reservations). EACH ADDITIONAL REPRESENTATIVE OVER THE 5 WILL BE CHARGED $85 PER PERSON. Each representative must register upon arrival and at all times wear his/ her identification badge containing the name of the firm that contracted the space, which will be furnished by the Association according to the information provided in the Exhibitor Registration Form. This badge entitles the bearer entry to the Expo and all conference sessions and, where applicable, special events. NO SWITCHING OR SHARING of name badges with other company representatives, exhibitors or non-exhibitors will be permitted. Additionally, company representatives may be asked for an additional form of identification to verify the badge they are wearing. ANY unauthorized badge holder MUST LEAVE the exhibit area and the conference site WHEN INSTRUCTED TO DO SO. Access to exhibit space is permitted one half hour before show hours. All exhibit space, regardless of location, may be open during show hours designated by NYSSFA/SFMI. YOUR BOOTH MUST BE STAFFED DURING ALL OPEN SHOW HOURS DESIGNATED BY NYSSFA/SFMI. A MAXIMUM OF SIX (6) REPRESENTATIVES AT THE BOOTH AT ANY GIVEN TIME IS REQUESTED. 12. Hold Harmless Clause Exhibitor assumes entire responsibility and hereby agrees to protect, defend and save the Association, Clifton Park Rental, Association Development Group, Inc., Saratoga Springs City Center and the owners of the building in which exhibit facility is located, and its employees and agents, harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by Exhibitor s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof. In addition, Exhibitor acknowledges that the NYSSFA, SFMI, Clifton Park Rental, Association Development Group, Inc., Saratoga Springs City Center and the owners of the building in which the exhibit facility is located do not maintain insurance covering Exhibitor s property and that it is the sole responsibility of the Exhibitor s business interruption and property damage insurance covering such losses as Exhibitor. 13. NYSSFA/SFMI reserves the right to make such additional conditions, rules & regulations as deemed necessary to enhance the success of the exposition, and to decline or prohibit any exhibit which in its judgment is out of keeping with the character of the convention, this reservation being all-inclusive as to persons, things, printed matter, products and conduct. Please remember that this is a contracted agreement. All exhibits will remain in place until the end of the exhibitor program. 14. Cancellations Cancellation or adjustments made by the Sponsor or the Exhibitor for contracted sponsorships and/or contracted space after September 1, 2017 will not be refunded. ALL reservations are guaranteed. ALL cancellations or adjustments made prior to September 1 must be confirmed in writing and forwarded to the SFMI Event Office via mail, at sfmi@nyssfa.com or fax at