Information Technology 2012 Operating Budget. Presented by: Kristin Wilkes Manager of Information Technology

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1 Information Technology 2012 Operating Budget Presented by: Kristin Wilkes Manager of Information Technology City of Penticton Proposed Budget

2 Salaries 0224 SALARIES Actual Nov IT Mgr & 5 Info Tech Staff & 1 GIS Tech 554, , O/T, Summer Student 20,000 19, , , ,836 IT Manager, 5 technicians, 1 GIS tech - 2 Client Support Technicians - 1 Network Support Technician - 1 Network Systems Analyst - 1 Programmer Analyst - 1 GIS Analyst (vacant, recruitment begins Q1 2012) - Increase from 2011 funds is offset by decrease in GIS Contractor funds, not new money Overtime - Some maintenance must be after hours, shifting of work hours used where possible to minimize OT Summer Co-Op Student - Provides Helpdesk holiday relief throughout summer months and allows project work to be completed - Good corporate citizenship City of Penticton Proposed Budget

3 Equipment Maintenance 0225 EQUIPMENT MAINTENANCE Actual Nov Equipment Depreciation 206, , , Infrastrucutre Maintenance 28,600 17,515 33, Mtce - Heatsealer XFRD TO COLLECTIONS 2, Internet Access & Web Hosting 25,100 24,980 19, Photocopiers 65,000 65,000 59, Anti-Malware 2,800 2,800 1, Vehicle #5 - IT Van 5,500 5,500 5, , , ,008 Equipment depreciation $206,866 - Accounting charge; transfer to Equipment Replacement Reserve Infrastructure Maintenance $28,600 - Maintenance agreements for our phone & network infrastructure; provides upgrades & repair Internet Access & Web Hosting $25,100 - Shaw Business Internet Feed - Web server hosting City of Penticton Proposed Budget

4 Equipment Maintenance 0225 EQUIPMENT MAINTENANCE Actual Nov Equipment Depreciation 206, , , Infrastrucutre Maintenance 28,600 17,515 33, Mtce - Heatsealer XFRD TO COLLECTIONS 2, Internet Access & Web Hosting 25,100 24,980 19, Photocopiers 65,000 65,000 59, Anti-Malware 2,800 2,800 1, Vehicle #5 - IT Van 5,500 5,500 5, , , ,008 Photocopier Lease - $65,000 - Up for renewal in 2012; still most effective means of printing at less than $0.01 per page compared to laser printers at $0.06 per page Anti-Malware Protection $ Anti-virus and spam filter; protects us from rogue software and viruses as well as spam IT Van $5500 City of Penticton Proposed Budget

5 Software 0226 SOFTWARE PACKAGES Actual Nov Financial Software 36,800 88,100 19, CLASS / Recreation Software 16,525 16,525 13, Standalone software packages 19,900 35,650 15, Advanced CIS Software 36,000 71,300 46, Tempest Software 20,000 18,000 19, City View 21,000 20,150 20, Website Content Mgmt System 6, Microsoft Sofware 31, Microsoft Technet 250 1, Autodesk Products 10,650 10,625 9, , , ,058 Financial Software $36,800 - Great Plains and Worktech upgrades and support CLASS / Recreation $16,525 - Software licensing, upgrades, and maintenance - Moneris pinpad charges - Internet registration licenses Standalone software packages $19,900 - Licensing and maintenance charges for smaller applications typically used in single department or role City of Penticton Proposed Budget

6 Software 0226 SOFTWARE PACKAGES Actual Nov Financial Software 36,800 88,100 19, CLASS / Recreation Software 16,525 16,525 13, Standalone software packages 19,900 35,650 15, Advanced CIS Software 36,000 71,300 46, Tempest Software 20,000 18,000 19, City View 21,000 20,150 20, Website Content Mgmt System 6, Microsoft Sofware 31, Microsoft Technet 250 1, Autodesk Products 10,650 10,625 9, , , ,058 Advanced CIS $36,000 - Electrical utility billing software annual maintenance Tempest $20,000 - Licensing and maintenance fee - City-wide software used for property taxes, business licenses, dog licenses, bylaw tickets, cashiering, call tracking, and MyCity CityView $21,000 - Licensing and maintenance fee - Used by Development Services for building and planning applications, and by Bylaw for case details City of Penticton Proposed Budget

7 Software 0226 SOFTWARE PACKAGES Actual Nov Financial Software 36,800 88,100 19, CLASS / Recreation Software 16,525 16,525 13, Standalone software packages 19,900 35,650 15, Advanced CIS Software 36,000 71,300 46, Tempest Software 20,000 18,000 19, City View 21,000 20,150 20, Website Content Mgmt System 6, Microsoft Sofware 31, Microsoft Technet 250 1, Autodesk Products 10,650 10,625 9, , , ,058 Website Content Management System $ Licensing fee for software used to upload and manage website content Microsoft Technet $250 - Access to Knowledge Base as well as software trials and downloads Autodesk Products $10,600 - Autocad license renewals; MapGuide annual maintenance City of Penticton Proposed Budget

8 Printing & Supplies 0228 Printing & Supplies Actual Nov Printing Supplies 6,100 11,500 2, Data Supplies Courier Charges ,100 12,600 2,766 Printing Supplies $ Toner and ink cartridges Data supplies and Courier Charges $0 - Eliminated from budget for 2012; absorbed in Capital budget supplies City of Penticton Proposed Budget

9 Contractor Services 0229 Contractor Services Actual Nov GIS Implementation 15, ,600 1, Website Enhancements 10,700 58,200 58, Council Meeting Audio/Video 3, Aerial Photos - Annual Allowance 6,000 24,000-34, ,800 59,991 GIS Services $15,000 - Conversion of data from MapGuide to ESRI Website Enhancements $10,700 - Development of new spring and fall themes Council Meeting Audio/Video $ meetings covered by 1 A/V Technician Aerial Photos $ Budgeted each year and carried forward; pictures taken every 5 years in partnership with RDOS City of Penticton Proposed Budget

10 Telephone Charges 0213 Telephone Charges Actual Nov ISDN Line, DID Numbers, LD 90,000 90, Recoverable $63,000 (63,000) (63,000) 82, Cell Phones 67,000 60, Recoverable $15,000 (15,000) (15,000) 32,791 79,000 72, ,792 Landline ISDN PRIs $90, external numbers served by 23 incoming phone lines and 10 outgoing - $63,000 charged back to departments Cell Phones $67, Smartphones and 80 cell phones - $15,000 charged back to departments - Contract up in 2012 which should result in some savings during re-negotiation City of Penticton Proposed Budget

11 Summary Total 2011 IT Operating Budget - $1.41 million Total 2012 IT Operating Budget - $1.195 million Overall reduction of $214,782 City of Penticton Proposed Budget