HEBDEN ROYD TOWN COUNCIL. MEETING of the TOWN COUNCIL held WEDNESDAY 10 th JANUARY 2018 at HEBDEN BRIDGE TOWN HALL MINUTES

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1 HEBDEN ROYD TOWN COUNCIL MEETING of the TOWN COUNCIL held WEDNESDAY 10 th JANUARY 2018 at HEBDEN BRIDGE TOWN HALL MINUTES PRESENT Councillors; Fraser (Chair) Bampton Smith, Boggis, Cammack, Crosland, Courtney, Fearon, Harrison, Hodgins, Patient, Phillips, Scullion, Stow and Young. Reid Anderson plus one additional member of the public. Jason Boom Town Clerk 362. PUBLIC QUESTION TIME. No questions were asked APOLOGIES FOR ABSENCE. Apologies were received from Cllrs Fenton, Timbers & Trickett MEMBERS INTERESTS RELATING TO AGENDA ITEMS. No apologies were declared at this time. It was moved by Cllr Fraser RESOLVED: to rearrange the agenda CANAL TOWPATH IMPROVEMENTS Cllr Bampton Smith introduced the item out lining the news that City Connect had placed on the reserve list the planned scheme of canal towpath improvements between Hebden Bridge & Todmorden. This was confirmed by Cllr Young. Reid Anderson spoke on behalf of cyclists stating that Calderdale should get its fair share of the scheme when City Connect had consulted in the area. Of the Borough Council on the area four had received all the funding that they required and only Kirklees had had scheme placed on the reserve list. Mr Anderson advised that the section in Calderdale placed on the reserve list was in a very poor state of repair and yet a section with a good alternative, Luddendenfoot to Hebden Bridge, was included for upgrading. The meeting discussed the suggestion that the Luddendenfoot to Hebden Bridge Section due for upgrade should be swapped for the Hebden Bridge to Todmorden section due to the alternative route being available. It was agreed that this was a poor decision and the meeting was informed that Todmorden Town Council would also be considering the issue. Cllr Scullion saw the decision as short term and that given it was taken by Officers rather than elected members accountability must be considered.

2 Continuing to lobby for a change is this decision is a must this to CMBC, City Connect and the West Yorkshire Combined Authority. It was moved by Cllr Scullion RESOLVED: to write to the bodies listed with our concerns ENVIRONMENT AGENCY PRESENTATION Simon Byrne of the Environment Agency outlined the developing Hebden Bridge Flood Alleviation Scheme and the Reservoirs trial that was underway to provide capacity for rainfall storage. The scheme runs from Waterside Fold to New Road Bridge on Hebden Water, and, from Stubbings to Station Road on the River Calder. It is envisaged that work will begin on the Calder in summer 2018 and in early 2019 on Hebden Water and the Canal. Simon confirmed that details for the scheme would be returning for further consultation. Cllr Fearon asked about the removal of a scheme for works at Black Pit being removed from the scheme. Cllr Scullion asked that the EA keep the public advised on the work of the National Grid when relocating sub stations, that access to the former Hebden Vale site and its future uses be closely monitored and that the EA take due regard about individual applications for planning permission and the cumulative effect they may have PLANNING APPLICATIONS a) Application 17/01399/FUL at Land South West Of 4 Bottoms Castle Gate, Cragg Vale for Remitted application 17/00496/FUL for conversion and extension of existing building to form holiday cottage. It was moved by Cllr Bampton Smith b) Application 17/20197/TPO at 12 Slater Avenue, Hebden Bridge, HX7 7DU for Prune Trees (Tree Preservation Order) c) Application 17/01287/FUL at Moorside Farm, Coppy Nook Lane, Cragg Vale, HX7 5RJ for Extension & Alterations to Moorside Farm It was moved by Cllr Boggis

3 d) Application 17/01398/COU at Victoria Wood View 5 Clunters Blackstone Edge Road Cragg Vale Hebden Bridge Calderdale HX7 5 TH for Change of use from holiday cottage to C3 dwelling. It was moved by Cllr Courtney e) Application 17/01390/FUL at Land North West 4 Cragg Road Cragg Road Mytholmroyd Hebden Bridge Calderdale for Replacement garage (Revised Scheme to 17/00003). It was moved by Cllr Scullion Seconded by Cllr Patient and f) Application 17/01281/FUL at Land South East Of Far Moorside Farm, Coppy Nook Lane, Cragg Vale for Temporary agricultural workers residential caravan and septic tank. g) Application 17/20217/TPO at Gudger Glen View Road, Hebden Bridge, HX7 6DA for Management of trees (Prune four trees and fell one tree) (Tree Preservation Order). It was moved by Cllr Patient h) Application 17/01396/COU at 3 Clunters Blackstone Edge Road, Cragg Vale, HX7 5 TH for Change of Use from Holiday Cottage to Dwelling. It was moved by Cllr Courtney i) Application 17/01312/FUL at Unit Two Turkey Lodge, New Road, Cragg Vale, HX7 5TT for Extension to existing unit. It was moved by Cllr Davenport j) Application 17/20224/TPO at Royd House, Thorn Bank, Burnley Road, Mytholmroyd, HX7 8BA for Fell three trees ( Tree Preservation Order). Seconded by Cllr Courtney and

4 k) Application 17/01450/FUL at Unit 9 Moderna Business Park, Moderna Way, Mytholmroyd, HX7 5QQ for New windows at first floor level. Wall up existing doorway/window. It was moved by Cllr Davenport l) Application 17/01258/COU at Dusty Miller Hotel, Burnley Road, Mytholmroyd, HX7 5LH for Change of use land for siting of mobile food van (Retrospective). It was moved by Cllr Boggis m) Application 17/01299/FUL at Round Hill Farm, Cragg Lane, Cragg Vale, HX7 5TZ for Detached stable block. It was moved by Cllr Hodgins Seconded by Cllr Scullion and n) Application 17/01509/LBC at The Signal Box Station Road Hebden Bridge Calderdale HX7 6JE for Alterations to signal box to include fitting of safety grilles over windows and doors and removal of modern staircase to first floor (Listed Building Consent). RESOLVED: NO OBJECTION with the Planning Authority to be mindful of the emerging community proposals for the site. It was moved by Cllr Fraser RESOLVED: that the recommendations on the above planning applications are sent to the Environmental Services Department of Calderdale MBC. When the Chair or Deputy Chair cannot attend, Ward members are authorised to represent the view of Hebden Royd Town Council at meetings of the Planning Committee at Calderdale MBC APPLICATIONS FOR PLANNING PERMISSION GRANTED BY CALDERDALE MBC The Clerk reported on Planning Notices received from the Chief Town Planning Officer GRANTING PLANNING PERMISSION to applications previously considered. Seconded by Cllr Fraser and RESOLVED: to note the information HRTC & HBPH PAYMENT & RECEIPT SCHEDULE Seconded by Cllr Davenport and

5 RESOLVED: to note items of information and to authorise payments totalling 29, HRTC STATEMENT OF ACCOUNT RESOLVED: to Statement of Account up to end November 2017 (copy enc) 371. COMMUNICATIONS FROM THE TOWN MAYOR AND THE CLERK. a) YLCA White Rose Update 12/17 b) Yorkshire Internal Audit Interim Visit c) Hebden Bridge Piano Festival Reply to request d) Flood Recovery & Resilience Board Reservoirs e) West Yorks Police Commissioner Newsletter Dec 2017 f) Hebden Bridge Partnership Invitation. g) CPRE Autumn Newsletter h) CMBC Flood Partner Update i) West Yorks Police Commissioner Annual Report j) YLCA Referendum Principles k) Clerks & Councils Direct January 2018 l) Countryside Voice Winter 2017 RESOLVED: with regard to: a) the comments regarding the General Data Protection Regulations with discussion regarding the rights of an individual to privacy and to be forgotten and the maintenance of records and disposal of records. It was suggested that CMBC may be able to support the Town Council with training and Cllr Scullion would look into this possible arrangement. c) Council thanked the Hebden Bridge Piano Festival for the reply but pointed out possible venues in Mytholmroyd being the Community Centre and Calder High School MAYOR S REPORT/DEPUTY MAYOR S REPORT It was moved by Cllr Fraser RESOLVED: to note the activities of the Mayor (enc) MINUTES OF THE TOWN COUNCIL held 29 th November 2017 RESOLVED: to approve the minutes as a correct record.

6 374. MINUTES OF THE STAFFING COMMITTEE held 6 th December 2017 RESOLVED: to endorse the recommendations and approve the minutes as a correct record. Discussion regarding the developing of a lone working policy took place with Cllrs asked to ensure staff were supported when attending meetings at night MINUTES OF THE COMMUNITY FUNDING COMMITTEE held 11 th December 2017 It was moved by Cllr Stow RESOLVED: to endorse the recommendations and approve the minutes as a correct record. The meeting was made aware of the commitment to Dress the Route of the Tour de Yorkshire as it passes through the Parish on the 6 th May MINUTES OF THE STRATEGY & REVIEW COMMITTEE held 3rd January 2018 It was moved by Cllr Scullion RESOLVED: to endorse the recommendations and approve the minutes as a correct record BUDGET 2018/19 The Budget as proposed by the Strategy & Review Committee was discussed. UNAMIMOUSLY RESOLVED: to agree the budget as proposed by the Strategy & Review Committee Financial Year 2018/19. RESOLVED: to set the precept for the Financial Year 2018/19 at 262, MEETING DATES 2018/19 RESOLVED: to adopt the dates as presented COUNCILLORS DETAILS This information was noted COMMITTEE MEMBERSHIP It was moved by Cllr Stow RESOLVED: that:

7 Cllr Phillips sit on Staffing and Strategy & Review. Cllr Stow sit on World War 1 Commemoration. Cllr Harrison sit on Environment, Allotments & Events, the Grievance Panel and World War 1 Commemoration WORKING GROUP Councillors received DAF Minutes & Projects Report and the late submitted minutes from the CMBC Services Support Working Group. Cllr Scullion informed the meeting with much excitement that she was due to meet the CMBC Unlocking Officer in the very near future REPRESENTATIVES TO OUTSIDE BODIES No reports were made. Meeting finished at 9.15pm.

8 Payment and Receipt Schedule Full Council 10th January 2018 Hebden Royd Town Council Approval of Payments Made by the Town Clerk Item no: Payee Details Amount Cost Centre a HB British Legion Wreaths Office b Event Entertainment Face Painting Env, All & Events c Blu Planet Photography Switch On's Env, All & Events d Bazzmatazz Performances Env, All & Events e Norah Hamill M'royd Xmas Env, All & Events f Nicola Salter M'royd Xmas Env, All & Events g Trevor Bannister M'royd Xmas Env, All & Events 1, Hebden Royd Town Council Item no: Payee Details Amount Cost Centre Accounts to be Paid a Bates Office Supplies Office b Carolyne Warren Accounts Support Office c Dringtech IT Support Office d Euro Digital Systems Print Support Office e HBCA Room Hire Office f HBCA Room Hire 2.40 Office g Living Wage Fo tion Membership Fee Office h Neopost Rental Payment Office I Print Bureau Xmas Cards Office j Recognition Express Name Badges 6.20 Office k JRB Enterprise Dog Bags Env, All & Events l M Builders Merchants Black Bin 5.80 Env, All & Events m St John Ambulance M'Royd Xmas Env, All & Events n Calderdale College NVQ Level 2 Fees Training o Carolyn Warren Accounts Support Accounts Support p CMBC Election Fees, Elections q CPRE Membership Fee 6.00 Subscriptions r BNP Parabas Photocopier Rental Office 6, Hebden Bridge Picture House Approval of Payments Made by the Town Clerk Item no: Payee Details Amount Cost Centre a Universal Royalties Royalties b Lisa Murdoch Brochure Design Programme c Trafalgar Releasing Royalties Royalties

9 Item no: Payee Details Amount Cost Centre Accounts to be Paid a Artificial Eye Film Royalties Royalties b Artificial Eye Film Royalties Royalties c Altitude Film Royalties Royalties d Altitude Film Royalties Royalties e BFI Film Royalties Royalties f BFI Film Royalties Royalties g Eone Film Royalties Royalties h Munro Film Services Film Royalties Royalties I Park Circus Film Royalties Royalties j Park Circus Film Royalties Royalties k Seventh Art Film Royalties Royalties l Soilsiu Films Film Royalties Royalties m STX international Film Royalties Royalties n Twentieth Century Fox Film Royalties 3, Royalties o Walt Disney Film Royalties Royalties p Warner Bros Film Royalties Royalties q More2Screen Streaming 2, Streaming r Trafalgar Releasing Ltd Streaming Streaming s Berendsen Workwear Office t Print Bureau Sponsorship Certificates Office u Print Bureau A5 School Flyers Office v Viking Office Supplies Office w Neopost Rental Payment Office x CPC Projection Supplies Cleaning y POS Yorks Film Delivery Film Delivery z POS Yorks Film Delivery Film Delivery aa Craggs Cakes Kiosk Supplies Kiosk bb Craggs Cakes Kiosk Supplies Kiosk cc Eden Farm Hulleys Kiosk Supplies Kiosk dd Empire Brewing Kiosk Supplies Kiosk ee Empire Popcorn Kiosk Supplies Kiosk ff Empire Popcorn Kiosk Supplies Kiosk gg Matthew Clark Kiosk Supplies Kiosk hh Matthew Clark Kiosk Supplies Kiosk ii Suma Wholefoods Kiosk Supplies Kiosk jj Suma Wholefoods Kiosk Supplies Kiosk kk Turner&Wrights Kiosk Supplies Kiosk ll Turner&Wrights Kiosk Supplies Kiosk mm Vocation Brewery Kiosk Supplies Kiosk nn Unicom Phone Phone oo Brookfoot Print Printing Brochure pp Brookfoot Print Printing Brochure qq the phone coop Internet services Internet rr FCC Environment Waste Collection Waste ss BNP Parabas Photocopier Rental Office tt Cathedral Leasing Ltd Film Royalties Royalties uu AM Digital Maintenance Projection vv AM Digital Sound Upgrade 4, Projection 21,156.19