CYNGOR CYMUNED DINAS POWYS COMMUNITY COUNCIL

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1 CYNGOR CYMUNED DINAS POWYS COMMUNITY COUNCIL MINUTES PRESENT: of the Monthly Meeting of Dinas Powys Community Council held in the Lee Hall, Dinas Powys, on Thursday, 14 th April Cllrs. K. Hatton (Chairman), Mrs. C. Mirza-Davies, V. Driscoll, J. R. Fanshaw, C. P. Franks, R. A. Foxwell, M. Hartrey, Mrs. V. M. Hartrey, Mrs. M. R. Hayley, Mrs. J. Jones, Mrs. M. Randall, Mrs. R. Reeves, A. R. Robertson, S. T. Thomas and J. H. Williams. Cllrs. C. P. Franks and Mrs. V. M. Hartrey had previously informed that they would be arriving late due to attendance at a Vale of Glamorgan Council Planning Committee Meeting APOLOGIES FOR ABSENCE - Cllr. C. J. Williams DECLARATIONS OF INTEREST. Cllr. S. T. Thomas declared an interest in matters relating to ValePlus on the Finance and General Purposes Committee Meeting Minutes of 12 th April CONFIRMATION OF MINUTES. The Minutes of the Meeting held on Thursday, 17 th March 2016 having been previously circulated were taken as read, and on the Motion of Cllr. J. R. Fanshaw and seconded by Cllr. J. H. Williams it was RESOLVED - THAT such Minutes be approved as a true record, subject to the following amendment: Scout Field, Greenfield Avenue, Dinas Powys Future of Open Space Sale of the Land or an Allotments Site Cllr. Mrs. Hayley reiterated her suggestion that Council considered selling the land for housing for residents of Dinas Powys wishing to downsize and the possible loss of the site due to potential amalgamation of County Councils. There are Restrictive Covenants placed on the land firstly by the 1905 sellers and subsequently by South Glamorgan Country Council who transferred the land to Dinas Powys Community Council. The Vale of Glamorgan Council is now the beneficiary of the open space Covenant. In November 2010 this Council sought legal advice from The Vale of Glamorgan Council regarding changing the land from open space to an allotments site. The Lawyer from the Vale had advised that Dinas Powys Community Council would need to write to the Vale Council to request formal release from the Covenant to possibly change to an Allotments Site. A Consultation would be necessary which could prove to be a very expensive process and possibly unsuccessful. Cllr. Mrs. M. R. Hayley was reminded that at the previous Monthly Meeting of Council a decision was made by Council to reject the proposal. This decision cannot be re-addressed in accordance with Dinas Powys Community Council s Constitution and Standing Orders that Resolutions shall not be reversed within six months except either by a special Motion, which requires written notice by at least five Councillors to be given to the Proper Officer

2 123. MATTERS ARISING FROM MINUTES: Members of the Health Board Monthly Meeting of Council 11 th February 2016 New Health Centre, Murch Road, Dinas Powys Following several matters raised at the Meeting with Members of the Health Board on Thursday, 11 th February 2016 the Chairman informed Council of details received in an from the Health Board : NHS Dentist There are 2 Dental Practices located in the Dinas Powys area which provide NHS treatment - Greenfield Dental Care and also Castle Court Dental Practice. Any patient from Dinas Powys who is unable to register with these practices due to capacity issues and has dental needs that require urgent treatment should contact the Dental Helpline on Dental Hospital With regards to the service at Barry Hospital, the dentist in Barry Hospital retired and the activity from that service has been re-provided into 2 other dental practices in Barry. Patients who had undergone dental treatment at Barry Hospital over the past 2 years have been written to and advised of these arrangements. This has been confirmed in the media today see: ervices_to_replace_those_lost_at_barry_hospital/?ref=rss Breast Test Wales Breast Test Wales have confirmed there are a number of different factors that impact on potential sites for screening units including space, access and location - the unit requires a generator which needs to keep running through the night and therefore they are unable to use sites in residential areas due noise issues. Having spoken to the Practice they are unable to accommodate such a unit at the new Medical Centre site. Therefore the Community Council is advised to pursue the other option that was discussed i.e. Murchfield community Centre. A contact in BTW for this issue would be Helen Moore who can be contacted on The Clerk was to contact Breast Test Wales and enquire whether they would consider using the Murchfield Hall car park, but concern was raised about whether the large unit could cross the Murchfield Bridge safely. The new Dinas Powys Health Centre was unable to accommodate the large vehicle. Cllr. Mrs. J. Jones believed that the two NHS Dentists are for children under the age of 18 years only. Cllr. Mrs. Jones agreed to make enquires. Condition of Boundary Wall 7 Cardiff Road, Dinas Powys Public Footpath from Cardiff Road to Station Road, Dinas Powys Following a further sent by the Clerk a response was receive from the Senior Building Control Officer, Vale of Glamorgan Council on 14 th April The Officer had ed the property owner asking that the danger be removed as a matter of urgency due to concerns of public safety. Also the owner was informed that the Vale is considering closing the footpath and any closure would incur charges. On behalf of Dinas Powys Community Council the Clerk was to inform the Senior Building Control Officer, Vale of Glamorgan Council, that the footpath is to be closed and remains closed until such time as the work has been fully completed by the property owner

3 Dinas Powys Footpaths Details of local footpaths in Dinas Powys for COSAC Committee Members to walk had been received. Once discussed with the COSAC Chairman the Clerk would allocate specific suitable footpaths to Committee Members. The Clerk was to add to the list the Public Footpath which starts at the top of Murch Road (end of Watery Lane), which travels to the right, across two fields (the bridge was in the second field and has been removed) and the footpath exits onto Cross Common Road. Lime Trees Acorn Tree services, who were to pollard the Lime trees at a cost of 1, (depending on the road signage required) were discussing the matter with the Vale of Glamorgan Council. The Contractor has assured that this work will only be carried out if it is still the correct time of year. Highways Depot, Station Road, Dinas Powys Increased rental charges have been set for the year. New sub-leasing contracts and the engagement of a local surveyor(s) to view the units and advise on commercial letting charges will be discussed later in the year. Cllr. M. Hartrey had arranged to meet with a Contractor regarding the condition/repair of the door to Unit No. 3 next week. Cllr. M. Hartrey was in liaison with Dinas Powys Players regarding the removal of the furniture left in the Highway Units yard. The request to remove the dumper truck in front of Unit No. 1 was in hand. Temporary Part-Time Assistant to the Maintenance Manager Summer Period Mid-May to Mid-September 2016 As agreed by Council the vacancy will be advertised on local notice boards week commencing 18 th April TO AUTHORISE AND CONFIRM THE PAYMENTS OF ACCOUNTS Cllr. A. R. Robertson proposed Cllr. Mrs. M. R. Hayley seconded and Council APPROVED the payments of accounts as submitted to the Meeting. TO RECEIVE COMMITTEE REPORTS 125. PLANNING COMMITTEE MEETING On the Motion of Cllr. R. A. Foxwell and seconded by Cllr. Mrs. M. R. Hayley it was RESOLVED - THAT the report of the Meeting held on Monday, 11 th April 2016 be accepted subject to the following matters subsequently raised: Vale of Glamorgan Council s Local Development Plan Hearings Mrs. Christine Reeves of Reeves Retail Planning Consultancy Limited gave a full report of the Hearings attended as detailed in the Planning Committee Meeting Minutes. All Councillors agreed that the views of Dinas Powys Community Council, submitted on behalf of local residents, were accurately presented by Mrs. Christine Reeves at the LDP Hearings

4 Planning Application No. 2015/00392/OUT Land at Cardiff Road/Cross Common Road, Dinas Powys Outline application for residential development for up to 50 dwellings and Planning Application No. 2015/00928/RG3 Proposed new Junction and Road Section between Cross Common Road and Cardiff Road, Dinas Powys The Vale s Operational Manager of Highways and Engineering had advised that the Cross Common Road realignment will take place prior to any housing development. The highway works are programmed to commence this year. However, no specific dates can be advised as the Vale are currently addressing several conditions associated with the Planning Consent before any works can be considered to commence on site. The Operation Manager will advise Ward Members who in turn will inform Council. Planning Applications The majority of Planning Applications were viewed online. However, concern was expressed regarding the poor quality on some of the drawings online. Cllr. J. R. Fanshaw offered to view recent Planning Application drawings shown on screen and the Clerk was also to raise this matter with the Vale ICT Department. Council noted the Planning Committee s decisions on recent Planning Applications FINANCE AND GENERAL PURPOSES COMMITTEE MEETING On the Motion of Cllr. R. A. Foxwell and seconded by Cllr. J. R. Fanshaw it was RESOLVED - THAT the report of the Meeting held on Tuesday, 12 th April 2016 be accepted subject to the following matters subsequently raised: Work Placement Student and Temporary Part-Time Assistant to the Maintenance Manager (Mid-May to Mid-September 2016) Council AGREED THAT the ValePlus student remains on a one-morning a week work placement basis throughout the summer. Following approval at the last Monthly Meeting of Council Members were informed that the vacancy for a temporary Part-Time Assistant to the Maintenance Manager during the summer period will be advertised on local notice boards during week commencing 18 th April Applications for Financial Assistance Council AGREED to the financial donation of awarded Kidney Wales Foundation. Dinas Powys Playscheme July 2016 Council AGREED the anticipated expenditure of 2,500.00, which possibly includes a contribution from United Welsh Housing Association, for the Dinas Powys Playscheme to take place this year. Dates, venue and programme details will be discussed at a forthcoming Playscheme Meeting. Commercial Waste, Litter Bins and Dog Bins Collections Council AGREED THAT the commercial waste collection remains with Biffa Waste Services Ltd. Council AGREED acceptance of the Vale s quotation to clear the litter bins on Dinas Powys Common and the four dog bins located: two on Dinas Powys Common, one at Mill Field, Dinas Powys and Old Scout Field, Greenfield Avenue, Dinas Powys at a cost of 57.89p per week. Should a second collection be required during the Summer months this will be at an additional cost of 28.95p

5 New Office Computer Equipment and Maintenance of Hardware Service Level Agreement with the Vale of Glamorgan Council s ICT Department Due to the age of both office computers and technical problems the Vale of Glamorgan Council s ICT Department had been approached to advise on costs of new equipment and software. Council AGREED to the purchase of two new computers, larger screens and necessary software at a cost of 1,101.27p. Council also AGREED to entering into a Service Level Agreement with the ICT Department of Vale of Glamorgan Council for maintenance of the equipment and technical advice when required at a cost of per year. Sound and Lighting Equipment Parish Hall Committee recommended purchasing a new sound desk at a cost of 1, ( p + VAT p). Council AGREED the expenditure. Donations Financial donation requests would be monitored especially those organisations when receiving who donate all the funds collected to a Charity COUNTY COUNCILLORS REPORT APRIL 2016 The County Councillors Report from Cllr. C. P. Franks, Cllr. Mrs. V. M. Hartrey and Cllr. K. Hatton was circulated at the Meeting. The Report was prepared by Cllr. C. P. Franks MATTERS WHICH THE CHAIRMAN AND OTHER MEMBERS MAY WISH TO BRING BEFORE COUNCIL a. Deterioration of Roads in Dinas Powys. Cllr. A. R. Robertson expressed his concerns on the continuing deterioration of local roads. b. Annual General Meeting (AGM) Thursday, 19 th May Cllr. Mrs. M. R. Hayley asked Councillors present their opinion on whether a Reception should be held after the AGM. After discussion and, as there will be a Civic Service being held in July, Cllr. Mrs. M. R. Hayley decided not to hold a Reception after the AGM. c. Dinas Powys Voluntary Concern Volunteer and Information Day Friday, 29 th April 2016 Parish Hall from p.m. to 6.00 p.m.. A Volunteer and Information Day is being held in the Parish Hall with various organisations in attendance. Cllrs. C. P. Franks and Mrs. V. M. Hartrey joined the Meeting. d. Dinas Powys Music Festival. Cllr. J. H. Williams informed Council that each household would receive a Music Festival Booklet detailing the events being held during 6 th -15 May It was hoped that all Councillors would support the Music Festival and attend at least one event. Cllr. C. P. Franks congratulated Dinas Powys Music Festival on the brochure produced. e. Motions for 2016 One Voice Wales Annual General Meeting Saturday, 1 st October 2016 Details of proposing a maximum of two Motions for debate at the AGM would be circulated by to all Councillors. Before submitting Motions Councillors were requested to view the requirements before proposing a Motion. Closing date for receipt of Motions was noon Friday, 1 st July

6 129. DATE OF NEXT MEETING. The next Meeting will take place after the Annual General Meeting of Council on Thursday, 19 th May 2016 in the Lee Hall. The Meeting closed at 8.10 p.m. Signed:... Date:

CYNGOR CYMUNED DINAS POWYS COMMUNITY COUNCIL. Planning Committee. Minutes of Meeting. The Old Library, Parish Hall, Dinas Powys 5 June 2017, at 6.

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