Key Decision: Y Procurement Method: N/A Date next steps can be taken: Urgent Decision: Y. Exempt Information: N External Lead Times: Yes
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1 RFO s Report to: Full Council Date: 06 January 2015 Title: January Payments for Authorisation Service Area: All Service Areas affected Ward(s) Affected: All Wards Relevant Working Party/ Committee: N/A Key Decision: Y Procurement Method: N/A Date next steps can be taken: Urgent Decision: Y N/A (e.g. referral on of recommendation or implementation of substantive decision) Exempt Information: N External Lead Times: Yes Appropriate pre-decision notification given to ward member if delegated? N/A Author: Andrew Curtis Role: Town Clerk and Responsible Financial Officer Contact: Tel: acurtis@newquaycouncil.co.uk Contents: 1.0 Bank Balances 2.0 Direct Debit & Standing Order Details 3.0 Payroll Payments (already made) 4.0 Payment Requiring Authorisation (these include TIC Payments) Required action from members: Note 1.0 Note 2.0 Note & Authorise 3.0 Authorise 4.0 Page 1 of 5
2 1.0 Bank Balances Below are the Bank Account Balances as at: Account: Balance NTC Reserve 1 1,573, NTC Current Account 1,000 TIC Current Account Total Account Balances 1,650, Direct Debits & Standing Orders Ref Direct Debits/Standing Orders: Total Acc A. Aviva NTC B. EON 224 NTC C. Allstar NTC D. BT NTC E. Citreon NTC F. Vodafone NTC G. South West Water NTC H. Cornwall Council NTC I NTC J. Datasharp NTC K. ICO NTC L. Worldpay TIC M. Eden TIC N. TIC Bank Charges TIC 3.0 Payroll Payments (already made) Ref Direct Debits/Standing Orders: Total Acc Chqs A. B. C. NTC/Facilities/CCTV/Enforcement TIC HMRC Mr B White Mr B White NTC /9297 NTC/TIC 9296/995 NTC/TIC 9331/977 Please note: Item 3 needs to be authorised for payment. Page 2 of 5
3 4.0 Payment Requiring Authorisation (these include TIC Payments) Items in Red have already been paid Ref Supplier Info Total VAT Committee Chqs A. Newquay Senior Citizens Club Release of income taken for Newquay Centre NQY Centre 9298 B. Towan Blystra Lions Help with Summer Finale T&L 9299 C. VOID 996 D. Datasharp UK Ltd Printing/Scanning Charges (Dec 12) Admin 9300 E. Savills (UK) Ltd Rent & Maintenance of Unit 5B Admin 9301 F. Hudson Accounting Ltd Internal Audit 15/ Admin 9302 G. H. I. J. K. L. M. Cormac Solutions Ltd Replacement of Light at Fore Street Toilet Celebration Pyrotechnics Ltd Provision of NYE Fireworks Display (Less deposit paid) Celebration Pyrotechnics Ltd Provision of Christmas Parade Fireworks Display (Less deposit paid) Hutton Hire Provision of Lighting for Christmas Parade Jewson Ltd Provision of fencing for Coca-Cola Truck Event Microshade VSM Monthly Cloud Based File Storage & (Jan 16) British Gas Fore Street Toilet Electricity ( ) EDGP T&L EDGP EDGP T&L Admin EDGP 9309 N. MJB Tyres Vehicle Repair EDGP 9310 O. Direct 365 Online Ltd Sharps Gloves x EDGP 9311 P. Maintenance Contract for Toilets ( ) EDGP 9312 Q. Provision of Temporary Toilets at Railway Station ( ) EDGP 9312 R. Provision of Temporary Toilets at Railway Station ( ) EDGP 9312 Page 3 of 5
4 S. Undertake building survey, mundic & Admin 9312 asbestos test for Young People s Centre T. Removal of Christmas Lights & five EDGP 9312 maintenance visits over seasonal period Removal of partition door and replace EDGP 9312 U. due to vandalism Newquay Railway Portaloo V. Direct 365 Online Ltd Toilet Consumables EDGP 9313 W. Cornwall Countryside Management Footpath Maintenance (Oct Dec 15) FBOS 9314 X. James Coombes Carpentry Skatepark Priority Works (Nov 15) FBOS 9315 Y. James Coombes Carpentry Skatepark Inspection (Dec 15) FBOS 9315 Z. Viking Payments Stationary & 2 Water Bottles Admin 9316 AA. Micro DIY Skatepark Materials FBOS 9317 BB. Newquay & District Tree Services Supply and removal of Christmas Tree for St Columb Minor EDGP 9318 CC. Hawkins Motor Services Vehicle Repair EDGP 9319 DD. EE. Cory Environmental Services Ltd Refuse Waste Collection ( ) South West Councils Staff Job Evaluation & Bench Marking Review EDGP Staffing 9321 FF. Churchill Environmental Services Legionella Testing for all Toilets (Dec 15) EDGP 9322 GG. Screwfix Padlock EDGP 9323 HH. Screwfix Combination Safe EDGP 9323 II. Direct 365 Online Ltd Toilet Roll Dispensers x EDGP 9324 JJ. KK. BT Payment Services Ltd Walkabout CCTV Broadband ( ) SSE Contracting Ltd CCTV Maintenance (2 nd Qtr discounted for 2 nd year) EDGP EDGP 9326 LL. Mr Chris Burt First Aid Cover for Christmas Parade EDGP 9327 MM. British Gas Electricity for East Pentire Toilet ( ) EDGP 9328 Page 4 of 5
5 NN. OO. PP. British Gas Electricity for Trenance Toilet ( ) British Gas Electricity for Esplanade Toilet ( ) British Gas Electricity for Fore Street Toilet ( ) EDGP EDGP EDGP 9329 QQ. Mr A Curtis Domain Renewal Admin 9330 RR. Mr S Perkins Skatepark Risk Assessment (Dec 15) FBOS 9332 SS. Hawkins Motors Limited Vehicle Repair EDGP 9333 TT. Workwear Express Ltd Facilities/Enforcement/CCTV Uniform Admin/FBOS/EDGP 9334 UU. Wallgate Toilet Consumables EDGP 9335 VV. Mr S Brkovic Visit Newquay 2016 Guide Design and Visit Newquay rebrand TIC 998 WW. National Express Ltd Ticket Sales TIC 999 XX. Secure Trading Transaction Charges TIC 1000 YY. New Mind Internet Consultancy Ltd Website Setup Costs TIC 1001 ZZ. Newquay Shop & Pub Watch Annual membership to Newquay Shop & Pub Watch TIC 1002 Page 5 of 5
Key Decision: Y Procurement Method: N/A Date next steps can be taken: Urgent Decision: Y. Exempt Information: N External Lead Times: Yes
RFO s Report to: Full Council Date: 02 December 2015 Title: December Payments for Authorisation Service Area: All Service Areas affected Ward(s) Affected: All Wards Relevant Working Party/ Committee: N/A
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