HEBDEN ROYD TOWN COUNCIL. MEETING of the TOWN COUNCIL held WEDNESDAY 25 th MAY 2016 MINUTES

Transcription

1 HEBDEN ROYD TOWN COUNCIL MEETING of the TOWN COUNCIL held WEDNESDAY 25 th MAY 2016 MINUTES PRESENT Councillors; Hodgins (Chair), Bampton Smith, Boggis, Cammack, Crosland, Davenport, Dunford, Fearon, Fraser, Hodgins, King, Stow, Timbers, Trickett, Yorke & Young. Clerk Jason Boom, Hebden Royd Town Council. 8. PUBLIC QUESTION TIME. No questions were asked of the council. 9. APOLOGIES FOR ABSENCE. Cllr Daber. 10. MEMBERS INTERESTS RELATING TO AGENDA ITEMS. Cllr Young item 11 b). 11. PLANNING APPLICATIONS a) Application 16/20066/TPO at 10, 12, 14,16 Caldene Croft, Mytholmroyd, HX7 5AE for Prune trees (Tree Preservation Order). It was moved by Cllr Boggis with the request that work is not undertaken during the bird nesting season. Note: One abstention was noted in the above application, this being from Cllr Scullion who now sits on the Calderdale MBC Planning Committee and who will from hereon in abstain from all planning issues considered by Hebden Royd Town Council so as not to predetermine issues with the Planning Authority. b) Application 16/00535/COU at Unit 2, Croft Mill, Albert Street, Hebden Bridge, HX7 8AH for Change of use from printing and design (A2) to chiropodist/podiatrist (D1). Note: Cllr Davenport arrived. c) Application 16/00574/HSE at Coiners House, Stannery End Lane, Cragg Vale, HX7 5RN for Extension to side to create summer room (Revised Scheme to 16/00057). It was moved by Cllr Bampton Smith

2 d) Application 16/00575/LBC at Coiners House, Stannery End Lane, Cragg Vale, West Yorkshire HX7 5RN for Extension to side to create summer room (Revised Scheme to 16/00058) (Listed Building Consent). It was moved by Cllr Bampton Smith e) Application 16/00435/HSE at Half Acre Farm, New Road, Cragg Vale, HX7 5RS for Two storey extension. It was moved by Cllr Boggis Seconded by Cllr Dunford and f) Application 16/00552/COU at 28 Bridge Gate, Hebden Bridge, HX7 8EX for Change of use from offices (B1) to tattoo studio (sui generis). Seconded by Cllr King and g) Application 16/00561/FUL at 24A Bridge Gate, Hebden Bridge, HX7 8EX for Change of use of ground floor living accommodation to office B1 (a) and first floor extension. Seconded by Cllr Hodgins and h) Application 16/00468/CON at Windle Hill Farm, Windle Hill Lane, Cragg Vale, HX7 5UA for Conversion and alterations of garage and stable building to ancillary residential accommodation to the existing dwelling. Seconded by Cllr Dixon and RESOLVED: RECOMMEND REFUSAL as this proposal would be an inappropriate development in the greenbelt and as such would affect the openness of the greenbelt. It was moved by Cllr Hodgins RESOLVED: that the recommendations on the above planning applications are sent to the Environmental Services Department of Calderdale MBC. When the Chair or Deputy Chair cannot attend, Ward members are authorised to represent the view of Hebden Royd Town Council at meetings of the Planning Committee at Calderdale MBC.

3 12. APPLICATIONS FOR PLANNING PERMISSION GRANTED BY CALDERDALE MBC The Clerk reported on Planning Notices received from the Chief Town Planning Officer GRANTING PLANNING PERMISSION to applications previously considered. It was moved by Cllr Boggis RESOLVED: to note the information. 13. APPLICATIONS FOR PLANNING PERMISSION REFUSED BY CALDERDALE MBC The Clerk reported on Planning Notices received from the Chief Town Planning Officer REFUSING PLANNING PERMISSION to applications previously considered. RESOLVED: to note the information. 14. COMMUNICATIONS FROM THE TOWN MAYOR AND THE CLERK. a) Boxing Day Flood Community Foundation for Calderdale b) Twinning Committee Arrangements Hebden Bridge Twinning Society c) Station to Station Invite Mytholmroyd Station Partnership d) Not Alright on the Night Invite Calder Valley Flood Relief e) Traffic Concerns Church Lane Hebden Royd C.E Primary School f) Calderdale MBC 20mph Speed Limit Order g) May Issue Clerks & Councils Direct h) Calder Valley Flood Relief Fund Report Community Foundation for Calderdale i) Calderdale s Vital Signs Community Foundation for Calderdale Late Item j) Unit 3 Picture House Buildings Notice to Sublet In respect of: a) note the work of the CFFC and the Community is raising the funds. e) the clerk confirmed the statutory responsibility to confirm and that plans would be submitted in the next week and to write to Hebden Royd School outlining the position. Late item: j) To exercise the sublet of Unit 3 Picture House Buildings. It was moved by Cllr Bampton Smith Seconded by Cllr Hodgins and RESOLVED: to undertake the actions. 15. MAYOR S REPORT/DEPUTY MAYOR S REPORT It was moved by Cllr Hodgins

4 RESOLVED: to note the information adding the Happy Hounds event on the 22rd July to the list of Community Events. 16. MINUTES OF THE TOWN COUNCIL held 4 th May 2016 Seconded by Cllr Scullion and RESOLVED: to accept the minutes as a true record. 17. MINUTES OF THE NEIGHBOURHOOD PLANNING COMMITTEE held 9 th May 2016 It was moved by Cllr King RESOLVED: to accept the amended minutes as a true record. 18. MINUTES OF THE ANNUAL MEETING OF THE TOWN COUNCIL held 18 th May 2016 It was moved by Cllr King RESOLVED: to accept the amended minutes as a true record. 19. CONSTITUTION OF COMMITTEES AND DELEGATED POWERS Seconded by Cllr Stow and RESOLVED: that the Community Funding Committee be asked to consider the level at which Full Council consider Grant Applications. Note: Cllr Timbers arrived. RESOLVED: to accept the constitution of committees and delegated powers as presented. 20. COMMITTEE MEMBERSHIP RESOLVED: to assign Councillors and substitutes to committees for 2016/17 as listed below. Community Funding Committee Cllr Carol Stow Cllr Pat Fraser Cllr Nigel Yorke WW1 Commemorations Cllr Christine Davenport Cllr Jonathan Timbers Cllr Christine Davenport Cllr June Cammack Cllr Luke Daber Cllr Karl Boggis Environment & Allotments

5 Cllr Dave Young Cllr James Fearon Cllr Luke Daber Cllr Christine Davenport Cllr Nigel Yorke Cllr Scott Trickett Neighbourhood Plan Cllr John Dunford Cllr Jonathan Timbers (Hebden Bridge Voting Member) Picture House Committee Cllr Nigel Yorke Cllr Carol Stow Cllr Pat Fraser Staffing Committee Cllr Dave Young Cllr Robin Dixon Cllr John Dunford Strategy & Review Cllr Jane Scullion Cllr Carol Stow Cllr Dave Young Cllr Elizabeth King Cllr Elizabeth King (Mytholmroyd & Cragg Vale Voting Member) Cllr James Fearon Cllr Catherine Crosland Cllr Luke Daber Cllr Jane Scullion Cllr Christine Bampton-Smith Cllr Karl Boggis Cllr John Dunford Cllr Karl Boggis Cllr Catherine Crosland 21. GRIEVENCE PANEL MEMBERSHIP RESOLVED: to appoint Cllrs Crosland, Stow & Yorke to the Grievance Panel for 2016/ APPEALS PANEL MEMBERSHIP RESOLVED: to appoint Cllrs Cammack, Davenport & Timbers to the appeals panel for 2016/ APPOINTMENT OF HRTC INTERNAL FINANCIAL CONTROLLER RESOLVED: to appoint Cllr Dunford as internal financial controller for 2016/ TOWN COUNCIL BANK MANDATE RESOLVED: to retain the current arrangements as presented.

6 Note: Cllr Trickett arrived. 25. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES RESOLVED: To appoint Councillors to Outside Bodies as listed below: a) FRIENDS OF CALDER HOLMES PARK Cllr Young b) HEBDEN BRIDGE TWINNING SOCIETY Cllrs, Cammack, Davenport & Timbers c) HEBDEN BRIDGE BRASS BAND COMMITTEE Cllrs Bampton Smith & Cammack d) HEBDEN BRIDGE PARTNERSHIP Cllr Timbers e) MYTHOLMROYD COMMUNITY ASSOCIATION Cllrs Bampton Smith & Hodgins. f) MYTHOLMROYD GALA COMMITTEE Vacant Post. g) ROYD REGENERATION Cllrs Daber & Cammack h) SWIMMING POOL ASSOCIATION Vacant Post. i) HEBDEN BRIDGE WALKERS ARE WELCOME Cllr Dunford j) YORKSHIRE ASSOCIATION OF LOCAL COUNCILS South Pennines Cllrs Dunford & Fraser k) TOWN AND PARISH COUNCIL LIAISON COMMITTEE Cllr Dunford l) HEBDEN BRIDGE COMMUNITY ASSOCIATION Cllr Scullion m) HEBDEN ROYD FLOOD ACTION Cllr Crosland n) MYTHOLMROYD STATION PARTNERSHIP Cllr Boggis o) CALDER HIGH YOUNG PEOPLES COUNCIL Cllr King p) OLD PEOPLES WELFARE COMMITTEE Cllr Crosland q) DEFRA Flood Resilience Committee Cllr Dixon for Mytholmroyd Cllr Davenport for Hebden Bridge r) HANDMADE PARADE Cllr Stow s) GROUND FLOOR PROJECT Cllr Daber t) HEBDEN BRIDGE ARTS FESTIVAL Cllr Fraser

7 It was moved by Cllr Dixon RESOLVED: To contact the Swimming Pool Association to outline HRTC s reasons for not being able to provide a representative and to discuss concerns with their activities. 26. REPRESENTATIVES TO OUTSIDE BODIES Cllrs Hodgins & King reported on Royd Regenerations most recent meeting which had sent the neighbourhood Plan presented to those in attendance. The meeting also saw the Environment Agency also present proposals for flood alleviation works in Mytholmroyd which would be taken forward for discussion with the community. Discuss followed. Cllr Boggis reported on Mytholmroyd Flood Wardens and their recent activities on an evening of heavy rainfall. 27. AUTHORISATION OF AWARDS RESOLVED: To release payment of awards previously approved by Council a) Kaberry Barker 1, b) Service to the Community Awards c) Mayor s Allowance 4, EFFECTIVENESS OF INTERNAL AUDIT It was moved by Cllr Dunford RESOLVED: To approve the effectiveness of the Annual Internal Audit Process and recommending completion of of the report. 29. ANNUAL GOVERNANCE STATEMENT It was moved by Cllr Hodgins RESOLVED: To approve the Annual Governance Statement for the Financial Year 2015/16 Section 1 of Annual Return paragraphs 1 to ANNUAL RETURN It was moved by Cllr Dunford RESOLVED: To approve the Statement of Accounts for the financial year 2015/16 as set out in Section 2 of the Annual Return. 31. MEETING DATES 2016/17. Seconded by Cllr Dixon and RESOLVED: To note the agreed dates.

8 32. HRTC & HBPH PAYMENT & RECEIPT SCHEDULE Seconded by Cllr Dixon and RESOLVED: To note items of information and to authorise payments totalling 36, HRTC STATEMENT OF ACCOUNT Seconded by Cllr Hodgins and RESOLVED: to accept the Statement of Account up to end April 2016 as an accurate record. 34. DISCUSSION SYSTEM Seconded by Cllr Dixon and RESOLVED: to proceed with the purchase of the system as recommended with costs to be met through reserves. 35. MAYORAL REGALIA Seconded by Cllr Bampton Smith and RESOLVED: To allow HRTC Officers to review Mayoral Regalia and make recommendations at a future date. Meeting finished at 9.10pm.

9 Payment and Receipt Schedule Full Council 25th May 2016 Hebden Royd Town Council Item Payee Details Amount Cost Centre Payment Accounts to be Paid a HBCA Catering Flood Groups BACS b WYPF Additional Annual Contribution 4, Salaries BACS c Briggs Priestley Past Mayors Badge Insert Mayors Allowence BACS d Neopost Postage Office BACS e Zurich Annual Insurance 3, Insurance BACS f Cotterills Office Supplies Office BACS g Carolyne Warren Accountancy Support Accounts Support BACS h HBCA Internet Office BACS i Dring Tech IT Support Office BACS j John Parker Jewellery Mayoral Chain Office BACS k Euro Digital Systems Photocopying Office DD l Euro Digital Systems Photocopying Office DD m CMBC Festive Lighting 2, Festive Lighting BACS n John Baxendale Hanging Basket Brackets Env & Allot BACS 11, Hebden Bridge Picture House Approval of Payments Made by the Town Clerk Item Payee Details Amount Cost Centre Payment a Factory Lux Lighting 2, Kiosk Upgrade BACS 2, Item Payee Details Amount Cost Centre Payment Accounts to be Paid a Artificial Eye Film Royalties Film Royalties BACS b 20th Century Fox Film Royalties Film Royalties BACS c Universal Film Royalties Film Royalties BACS d Universal Film Royalties Film Royalties BACS e Universal Film Royalties Film Royalties BACS f Munro Film Royalties Film Royalties BACS g BFI Film Royalties Film Royalties BACS h Disney Film Royalties Film Royalties BACS i Disney Film Royalties Film Royalties BACS j Studio Canal Film Royalties Film Royalties BACS k Lionsgate Film Royalties Film Royalties BACS l ICO Film Royalties Film Royalties BACS m Eone Film Royalties Film Royalties BACS n Warner Brothers Film Royalties Film Royalties BACS o More 2 Screen Streaming Royalties Streaming BACS p More 2 Screen Streaming Royalties Streaming BACS q POS Yorkshire Film Delivery Film Delivery BACS r Suma Kiosk Supplies Kiosk BACS s Turner & Wrights Kiosk Supplies Kiosk BACS t Empire Popcorn Kiosk Supplies Kiosk BACS u Hulleys Kiosk Supplies Kiosk BACS v Matthew Clark Kiosk Supplies Kiosk BACS w Matthew Clark Kiosk Supplies Kiosk BACS x Bridestones Brewing Kiosk Supplies Kiosk BACS y Craggs Cakes Kiosk Supplies Kiosk BACS z Craggs Cakes Kiosk Supplies Kiosk BACS aa Yummy Yorkshire Kiosk Supplies Kiosk BACS bb YPO Lockers Office BACS cc YPO Folding Tables Flood BACS dd Clifford Cooper Fire Alarm Kiosk Refurb BACS ee Igloo Interior Design 2, Kiosk Refurb BACS ff P&D Builders Buildings Maint 2, Kiosk Refurb BACS gg Paul Ashton Heaters/water heater Flood BACS hh John Baxendale Buildings Maint Building Maint BACS ii Rosse Systems Buildings Maint Building Maint BACS jj LA Brook Cleaning Supplies Cleaning BACS kk Berendsen Cleaning Supplies Cleaning BACS ll Print Bureau Loyalty Cards Office BACS mm Lisa Murdoch Programme Design Programme BACS nn Reflex Programme Printing Programme BACS oo Super Stitch 86 Uniform Office BACS pp Neopost Postage Office BACS qq Unicom Telecoms Office BACS rr Co-operative Business Phones Office BACS ss WYPF Additional Annual Contribution 2, Salaries BACS tt Npower Electric Utilities BACS uu CMBC Business Rates 3, Business Rates BACS vv Belfor Drying Services Flood BACS 22,626.07