Barrow upon Humber Parish Council Minutes

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1 Barrow upon Humber Parish Council Minutes Minutes of the Barrow upon Humber Parish Council Meeting held at 7pm on Wednesday 9 th November, 2016 in the Methodist Church School Room, High Street, Barrow upon Humber. PRESENT: Cllr Peter Swann (Chair), Cllr Roy Fletcher (Deputy Chair), Cllr David Blakey, Cllr Phil Lamyman, Cllr Robert Lyden, Cllr John Thompson Ward Cllr Peter Clark c.7 Members of the Public Public Participation The following matters were raised by/on behalf of Members of the Public A member of the public expressed annoyance that the Barrow Haven footpath has still not been re-instated following the 2013 flooding (see Agenda item 1611/4) It was added that the footpath from the Bridge to the Railway Station is also no longer in existence. It was further reported that the signage at the junction of Ferry Rd/Marsh Lane/West Lane is the wrong way around and has been for some time Concern was again expressed about traffic on Thornton St and vehicular parking that obscures motorists views (see Agenda item 1611/11a) A second member of the public added that she didn t believe there should be a filter right onto Wold Rd from Thornton St A Representative of Barrow Rotary explained about the request for a Rotary Wheel on the Playing Field (see Agenda item 8f(ii)) A Representative of Better Barrow requested that the Parish Council ensures that the Market Place be fully re-instated on the completion of works to Crosshills Residential Home 1611/1 Apologies Apologies for absence were received from Cllr Kathryn MacDonald and Ward Cllr David Wells. 1611/2 Declarations of Interests / Dispensations a. The Councillors reviewed their Declarations of Interests for submission to North Lincs. Council. b. The following Declaration of Interests was made: Cllr Roy Fletcher 1611/8f Member of Barrow Rotary - Personal Interest c. No dispensations were sought nor made. 1611/3 Minutes of the Previous Meeting The Minutes of the Barrow Parish Council Meeting held on Wednesday 12 th October, 2016 were considered by Council. RESOLUTION: That the Minutes be duly approved and signed. 1611/4 Report from Ward Councillors a. The Council considered suspension of the Meeting to receive the Ward Councillors Report. RESOLUTION: That the Meeting be suspended. Ward Cllr Peter Clark reported: 8

2 (i) That he had met with Highways to discuss the Barrow Haven footpath and informed Council that this is on the Ward Councillors Wish List. He added that he would be writing to Highways with concerns that the reinstatement of the path may have been suspended due to funding and agreed to copy in the Parish Council on all correspondence. ACTION: Ward Cllr Peter Clark (ii) That he had met with representatives of the Drainage Board regarding flooding on Palmer Lane. He was informed that this was the result of a natural spring and not a leak. b. The meeting was re-opened and Council considered the following matters arising from the Ward Councillors Report: (ii) Palmer Lane flooding was discussed by the Council and the NLC response deemed not acceptable as there was no flooding prior to the works being undertaken. It was agreed likely that a membrane had been inserted along the side wall and was working as a barrier preventing water flowing into the beck. Ward Cllr Clark agreed to take this back to NLC and report back at the December Meeting. ACTION: Ward Cllr Peter Clark 1611/5 Delegates Report (For Information Only) The Council received updates on Councillors attendance at the following meetings a. ERNLLCA District Committee Cllr Peter Swann reported on attendance at the ERNLLCA Conference. It was noted that there has been a high turnover of Clerks in recent months. Cllr Swann suggested training for prospective Clerks and ERNLLCA agreed to look in to this matter. b. NLC Town & Parish Council Liaison Cllr Peter Swann also reported on attendance at the NLC T&PC Liaison Meeting which was predominantly about Winter Provision. 1611/6 Co-option The Council considered nominations for co-option onto Barrow Parish Council from: Christine Ellis Carolyn Guy Kevin Guy who gave a brief presentation on their reasons for wishing to join Barrow Parish Council. RESOLUTION: That Christine Ellis, Carolyn Guy and Kevin Guy be duly Co-opted onto the Council. Clerk to administrate. 1611/7 Christmas Fayre a. The Council considered the following matters required to facilitate the management of the Christmas Decorations/Fayre etc.: Christmas Tree Purchase The Clerk advised that she had sought several quotations, the cheapest being from Tuplin s Nurseries. Birtwistle s Landscaping had further offered free delivery/erection of the tree. Moving of the Christmas Tree The Locum Clerk advised Council of matters relating to the electrics required for the new tree (see 1611/7b) and asked that the Council consider moving the tree base from its current location to a different area of the Market Square. The Council then considered suspension of the Meeting to allow comment from Ward Cllr Peter Clark. 9

3 RESOLUTION: That the Meeting was suspended and Ward Cllr Peter Clark advised Council. RESOLUTION: That the Clerk liaise with Crosshills to agree site. RESOLUTION: That the Clerk be delegated power to oversee and agree the moving of the tree with any cost implications being made to best value standards. b. The Council was informed that should the tree be sited in its current base location then the Market Place paving would need to be dug up to allow for an electrical supply to be connected. This could involve considerable expense. She asked that should Council agree to the moving of the tree then this expense should be much cheaper and less disruptive. RESOLUTION: That the Clerk be delegated power to appoint a contractor to undertake an update to the electric box (if required) and provide power to the base of the new tree location. c. The Council considered purchase of Christmas Lights for the tree. RESOLUTION: That the Clerk purchase lights within a budget of (6 sets needed). It was added that secure storage space needs to be secured for Council Assets and for this to be placed on the next/january Agenda. d. The Council considered a proposal from Barrow in Bloom for local school children to decorate baubles for placing on the village tree and to consider a donation to Barrow in Bloom to assist with their purchase (total cost c ). RESOLUTION: That permission be granted for the baubles to be placed on the tree and further, that 100 be donated towards expenses. RESOLUTION: That efforts be made to organise a joint Light s Switch On and Christmas Fayre for /8 Open Spaces a. The Council received the Queen of Spades Monthly Grounds Maintenance Report and the Clerk responded that the Highway matters have all been addressed. No further decisions were made (forwarded 3/11/16). b. Trim Trail The Clerk requested that this matter be deferred to the December Meeting and this was agreed. c. Midby Park Tree Survey The Clerk advised that, following a site visit and discussions with NLC, a more in depth survey of the trees is required than initially thought. RESOLUTION: That the Clerk appoint a Tree Surveyor to undertake a thorough survey of Midby Park within a budget of d. The Council considered the Clerk s request that works to a local resident s tree be undertaken immediately rather than post Tree Survey due to the length of time involved. RESOLUTION: That the Clerk inform the resident that works can be undertaken straight away as per the TPO Order. e. Midby Park Pathway The Council considered suspension of the Meeting to allow an historical comment from a local resident. RESOLUTION: That the Meeting was suspended and comment was made. 10

4 The Clerk took note of requests for a new path (part) and re-instatement of the adjoining hedge and the Clerk then requested that this matter be deferred to the December Meeting and this was agreed. f. Playing Field (i) The Clerk reported that she had met with representatives of the Rugby Club and Better Barrow to discuss a new surface for the car park. She advised that she is currently seeking funding and obtaining further quotations and will update Council further at the December Meeting. (ii) Council was further informed of a request for a Rotary Wheel adjacent to the Football Pavilion on the Field. RESOLUTION: That approval be given. g. Palmer Lane Beck/Flooding See Minute 1611/4(b)ii h Costcutter Litter Bin The Clerk requested that this matter be deferred to the December Meeting and this was agreed. 1611/9 Community Cohesion a. The Clerk advised that she is liaising with Better Barrow to agree a meeting date to promote better engagement between local groups. Further information will be made available at the December Meeting. b. The Council advised that Better Barrow is leading a project to have a Village website bringing together all groups in the local community. This is still in its early days and more information will be made available on receipt. c. B. T. Phone Kiosk adoption The Clerk advised that she is working on the phone kiosk adoption and will provide more information at the December Meeting. 1611/10 Annual Award At the bequest of Better Barrow, the Council considered the presentation of an Annual Award celebrating the achievements of outstanding individuals within the Barrow community. It was noted that a Jubilee Children s Award was made in previous years but not for some time. RESOLUTION: That presentation of both an adult and children s cup be made on an annual basis. 1611/11 Highways a. The Council considered the NLC response to the Parish Council s request for action over traffic issues on Thornton Street; the only proposal being parking restrictions. RESOLUTION: That a strongly worded letter be sent to NLC stating the history of traffic through the village and a request for further consideration. ACTION: Cllr Peter Swann/Locum Clerk b. The Council received the details of the most recent speed survey in the village. (information forwarded 2/11/16). c. Council was advised that there have been rumours that the Green Lane traffic works may not be undertaken due to lack of funds. RESOLUTION: That Ward Cllr Peter Clark take up the matter with NLC and report back findings. ACTION: Ward Cllr Peter Clark/ Locum Clerk 1611/12 Policies and Procedures a. The Council reviewed its Grievance Procedure. RESOLUTION: No changes were made and the Procedure was Approved. b. The Council reviewed its Disciplinary Procedure. 11

5 RESOLUTION: No changes were made and the Procedure was Approved. 1611/13 Planning The Council considered the following Planning Applications: (i) Application No: PA/2016/834 Proposal: AMENDED PLANS Please see detail on Location: Royal Oak Inn, High St, Barrow Applicant: Co-op Food (information forwarded 2/11/16) RESOLUTION: That the Clerk re-affirm the Council s original comments. (ii) Application No: PA/2016/1617 Proposal: Advertisement consent to display 6 signs Location: Royal Oak Inn, High St, Barrow Applicant: Co-op Food (information forwarded 17/10/16) RESOLUTION: That the Clerk submit objection to the signage stating that it is not in keeping with the heritage of the building nor the surrounding Conservation Area. (iii) Application No: PA/2016/1591 Proposal: Application for minor material amendment to PA/2013/0617 to delete the chimney stack on the house on Plot 2 Location: Plot 2, Pine Lodge, Barton Lane, Barrow Applicant: Mr R Johnson, Birchwood Developments (information forwarded 17/10/16) RESOLUTION: No comment (iv) Application No: PA/2016/1686 Proposal: Notification of proposed work to fell four sycamores within Barrow s conservation area Location: The Lodge, Lords Lane, Barrow Applicant: Mr & Mrs Paul Harris (information forwarded 30/10/16) RESOLUTION: That the Clerk submit no objection to the application (v) Application No: PA/2016/1694 Proposal: Planning Permission to erect a single storey rear extension Location: 2 The Poplars, Churchside, Barrow Applicant: Mr & Mrs P Booth (information forwarded 04/11/16) RESOLUTION: That the Clerk submit no objection to the application (vi) Application No: PA/2016/1598 Proposal: Planning Permission to erect a single storey rear extension Location: Jayleen, Green Lane, Barrow Applicant: Mr & Mrs Perry (information forwarded 04/11/16) RESOLUTION: No comment 12

6 1611/14 Finance a. The Council received notification of accounts paid by the Locum Town Clerk under devolved authority LGA1972 b. The Council considered the Schedule of Payments RESOLUTION: That the accounts listed be duly paid c. The Council received the 2nd Quarter Report and Bank Reconciliation d. The Council briefly considered the 2017/18 Precept requirement and the Clerk advised that she will prepare a draft budget for consideration at the December Meeting. e. The Council considered amendments to the HSBC bank mandate. RESOLUTION: That the mandate be updated. 1611/15 Agenda for next and future Meetings No matters were requested for the December/future Agendas. 1611/16 Date of next Meeting The date and time of the next meeting was confirmed as (subject to any change in circumstances): Wednesday 14 th December at 7pm in the Methodist School Room, High Street, Barrow 13

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