Committee Room Waipa District Council 23 Wilson Street, Cambridge

Transcription

1 Time 6. pm Date Wednesday, 6 June 218 Venue Committee Room Waipa District Council 23 Wilson Street, Cambridge INDEX PAGE NO. AGENDA Cambridge Community Board 6 June MINUTES OF PREVIOUS MEETING 2 May CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES Cambridge Growth Strategy Committee 23 April 218 Le Quesnoy Sister City Committee 23 April 218 ANZAC and Armistice Remembrance Organising Committee 7 May 218 DIVISIONAL REPORTS Service Delivery Report 6 June 218 Treasury Report Period Ended 3 April 218 Building Statistics and Building Consents over $1,, Report - March 218 Property Services Quarterly Report 1 January to 31 March 218 Planning and Regulatory Services Quarterly Report 1 January to 31 March INWARDS CORRESPONDENCE Sister Cities New Zealand, Newsletter April BOARD MEMBERS REPORT FROM MEETINGS ATTENDED RESOLUTIONS UNDER ACTION AND NOT INCLUDED IN THIS AGENDA COMMITTEE MEETING / FUNCTION DATES JUNE 218 NO PAPERS NO PAPERS 6 June Page 1

2 INDEX ITEMS FOR NEXT BOARD MEETING NEXT MEETING PAGE NO. NO PAPERS NO PAPERS 6 June Page 2

3 AGENDA ITEMS PAGE NO. 1 MEMBERS MJ Pettit, Chairperson EM Andree-Wiltens, AJ Bishop, PTJ Coles, JA Epps, RDB Gordon, SDC Milner In Attendance Public 2 APOLOGIES 3 LATE ITEMS 4 CONFIRMATION OF ORDER OF BUSINESS File: Recommendation That the order of the meeting be confirmed. 5 PUBLIC FORUM 6 MINUTES OF PREVIOUS MEETINGS File: /3 TRIM: Minutes of the Meeting held 2 May Recommendation That the minutes of the meeting held 2 May 218, as circulated with the agenda, be confirmed as a true and correct record of proceedings. 6 June Page 3

4 AGENDA ITEMS PAGE NO. Matters Arising Lake Te Ko Utu, Fuel Bunker An update to be provided by Chairperson Pettit Memorandum of Understanding, Upper Hunter shire Council, New South Wales, Australia File: Board Member Bishop to provide an update Steam Roller Leamington Domain Board Member Andree-Wiltens to provide the costs for the repairs of the steam roller Christmas Decorations Working Group Res: 5/18/39 Board Member Epps to provide an update WW1 Commemoration Fund File: /1 Res: 5/18/57 Board Member Epps to provide an update. 7 CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES 7.1 Cambridge Growth Strategy Committee File: /3 TRIM: The minutes of the Cambridge Growth Strategy Committee meeting held on 23 April 218 Recommendation That the unconfirmed minutes of the Cambridge Growth Strategy Committee meeting of 23 April 218 be received. 6 June Page 4

5 AGENDA ITEMS PAGE NO. 7.2 Le Quesnoy Sister City Committee File: /3 TRIM: The minutes of the Le Quesnoy Sister City Committee held on 23 April 218 Recommendation That the unconfirmed minutes of the Le Quesnoy Sister City Committee meeting of 23 April 218 be received. Matters Arising Bastille Day 218 Recommendation That the Cambridge Community Board authorise up to $2 for costs associated with Bastille Day 218 be paid from Council s Sister City budget Stand Alone Banners / Cambridge Le Quesnoy Connection Brochures The two stand alone banners need to be replaced due to one being damaged and updated with the Waipa District Council s logo; the images and layout of the banners to be updated as well. Due to low supplies, further copies of the Cambridge Le Quesnoy Connection brochure are required. Correct details relating to the information within the brochure has been received. Recommendation That the Cambridge Community Board authorise payment from Council s Sister City fund for the following - (a) (b) Two stand alone banners Reprinting of the Cambridge Le Quesnoy Connection brochure in English, 2, copies and 5 copies in French. 6 June Page 5

6 AGENDA ITEMS PAGE NO. 7.3 ANZAC and Armistice Remembrance Organising Committee File: /3 TRIM: The minutes of the ANZAC and Armistice Remembrance Organising Committee meeting of 7 May 218 Recommendation That the unconfirmed minutes of the ANZAC and Armistice Remembrance Organising Committee meeting of 7 May 218 be received. Matter Arising Invoices Recommendation That the Cambridge Community Board approve the following invoices (exclusive of GST) for payment from the ANZAC and Armistice Remembrance Organising Committee account Cambridge I-Site, hire of the Cambridge Town Hall $ Any Audio & Visual Light Show, projection Dawn and Civic Services, sound system $835. 2,975. 3,81. Inspiredby2 Floral and Giftware, five flower 35. arrangements at $7 each Printech, printing of programme for Civic Service 52. Kaz Design, artwork for flyer 135. Prince Albert Tavern, breakfast for 7 persons at $2 1,4. each Cambridge News, advertising 285. $6, June Page 6

7 AGENDA ITEMS PAGE NO. 8 DIVISIONAL REPORTS 8.1 Service Delivery Report File: /3/1 TRIM: 1847 Service Delivery Report as at 6 June Recommendation That the information contained in the report (document number 1847) of Berry Bergin, Group Manager Service Delivery, be received. 8.2 Treasury Report File: /4 TRIM: The report of the Manager Finance for the period ended 3 April The draft Treasury Report for the period ended 31 May 218 to be distributed at the meeting for information purposes. Recommendation That the report (document number 18563) of the Manager Finance for the period ended 3 April 218 be received. Matter Arising Return to Uncommitted Funds ANZAC and Armistice Remembrance Organising Committee Recommendation That the Cambridge Community Board approve the remaining balance of $ be returned to the uncommitted funds of the ANZAC and Armistice Remembrance Organising Committee account as it is no longer required. 6 June Page 7

8 AGENDA ITEMS PAGE NO. 8.3 Building Statistics File: Building Statistics for April 218 and Building Consents over $1,, Report Recommendation That the Building Statistics for April 218 and Building Consents over $1,, report be received. 8.4 Property Services Quarterly Report File: /3 TRIM: Property Services Quarterly Report from 1 January to 31 March Recommendation That the information contained in the quarterly report (document number ) from John Miles, Manager Property Services, be received. 8.5 Planning and Regulatory Services Quarterly Report File: /3 TRIM: Planning and Regulatory Services Quarterly Report from 1 January to 31 March 218 Recommendation That the information contained in the quarterly report (document number ) of Wayne Allan, Manager Planning and Regulatory be received. 9 INWARDS CORRESPONDENCE 9.1 Sister Cities New Zealand Newsletter File: A newsletter from Sister Cities New Zealand April 218 Recommendation That the newsletter dated April 218 from Sister Cities New Zealand be received. 6 June Page 8

9 AGENDA ITEMS PAGE NO. 1 BOARD MEMBERS REPORT FROM MEETINGS ATTENDED ON BEHALF OF THE CAMBRIDGE COMMUNITY BOARD Board members who have attended meetings on behalf of the Cambridge Community Board may give feedback to the Board. (Discussion item only, resolutions not appropriate.) Cambridge Autumn Festival (Epps) Cambridge Chamber of Commerce (Epps or Gordon) Cambridge Community Arts Council (Andree-Wiltens) Cambridge Information Centre (Gordon) Cambridge Safer Community Charitable Trust (Coles) Cambridge Social Services Committee (Epps) Cambridge Tree Trust (Coles) Cambridge Wastewater Treatment Plant Project Advisory Group (Bishop) Waipuke Working Group (Andree-Wiltens and Bishop) 11 COMMUNITY BOARD RESOLUTIONS UNDER ACTION AND NOT INCLUDED AS AN ITEM IN THIS AGENDA File: Schedule of Cambridge Community Board Resolutions Under Action as at 25 May 218 Recommendation That the Cambridge Community Board Schedule of Resolutions Under Action as at 25 May 218 and not included as an item in this agenda be received. 12 COMMUNITY BOARD MEETING/FUNCTION DATES FOR JUNE 218 Rural Tour Maungatautari Ward Saturday, 9 June 9.3am Cambridge Growth Strategy Committee Monday, 18 June 2.3pm Le Quesnoy Sister City Committee Monday, 18 June 4.3pm 13 ITEMS FOR NEXT BOARD MEETING Items for the Board meeting requested by Board members should be by way of Notice of Motion in accordance with Standing Orders. 6 June Page 9

10 AGENDA ITEMS PAGE NO. 14 NEXT MEETING The next Cambridge Community Board meeting is to be held at 6.pm on Wednesday, 4 July 218 in the Committee Room, Waipa District Council, 23 Wilson Street, Cambridge. 6 June Page 1

11 11 Time: 6. pm Date: Wednesday, 2May 218 Venue: Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Members MJ Pettit, Chairperson EM Andree-Wiltens, AJ Bishop, PTJ Coles, JA Epps, RDB Gordon In Attendance Bryan Hudson, Manager Road Corridor [Item 8.1.1, 8.1.2] Bruce Airey, Manager Community Facilities Noelene Barr, Community Board Officer Public 7 Press Gary Farrow, Cambridge Edition 2 APOLOGIES RESOLVED 5/18/65 That the apology for absence from Board Member Milner be received. 3 LATE ITEMS Epps/Andree-Wiltens RESOLVED 5/18/66 That the Sister Cities New Zealand Regional Meeting be accepted as a late item. Andree-Wiltens/Coles 2 May Page 1

12 12 4 CONFIRMATION OF ORDER OF BUSINESS File: RESOLVED 5/18/67 That the order of the meeting be confirmed with items 8.1, 9 and 13 brought forward following item 5 due to the presence of staff and interested persons. Gordon/Epps 5 PUBLIC FORUM Councillor Judy Bannon advised that the comment relating to the Cambridge Pool in the Service Delivery Report should include the word buildings in the sentence as being Demolition of the existing pool buildings to commence. 6 MINUTES OF PREVIOUS MEETINGS File: /3 TRIM: Minutes of the Meeting held 4 April 218 were included in the agenda. RESOLVED 5/18/68 That the minutes of the meeting held 4 April 218, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Coles/Bishop [Item taken 8.7pm] Matters Arising Lake Te Ko Utu, Fuel Bunker Chairperson Pettit and Board Member Epps reported that the sign is being progressed and Parks staff have cleaned out the interior of the bunker. Bruce Airey, Manager Community Facilities said the gates need to be welded in place, the track will be upgraded and once the steps are completed, the ability to install a handrail will be investigated. 2 May Page 2

13 Memorandum of Understanding, Upper Hunter Shire Council, New South Wales, Australia File: Board Member Bishop advised that since the former Chief Executive, New Zealander Waid Crockett has returned home, there doesn t appear to be a Kiwi connection in Upper Hunter Shire or anyone amongst their staff interested in being involved E-Waste Day Community Collection in Cambridge - Proposal Res: 5/18/34 Information provided by Sally Fraser, Waste Minimisation Officer was included in the agenda. Board Member Bishop said, referring to the recent community collection in Te Awamutu, that it was a great service and a large amount of electronic goods were received and taken to Tokoroa to be recycled. Some of the item prices could be increased as the bigger items are more difficult to handle which would reduce the costs of setting up, ie hire of containers. Chairperson Pettit said as this is so important it should be Council driven and funded as the cost of containers would relate to 2% of the Board s budget. The Board could organise it and Council could provide the funding. RESOLVED 5/18/69 That the Cambridge Community Board investigate the feasibility of holding an E-Waste Day Community Collection in Cambridge in 219 and approach Council and other stakeholders for a financial contribution. Gordon/Coles Appreciation was expressed to Sally Fraser, Waste Minimisation Officer, for the good report and the information provided therein Close Circuit Television (CCTV) System Res: 5/18/35 Gary Knighton, Manager Strategic Partnerships advised that tenders close on Thursday, 3 May which will be assessed and Council will decide if this is to proceed. Work is progressing on a Memorandum of Understanding between Council and the Police. 2 May Page 3

14 Christmas Decorations Working Group Res: 5/18/39 Board Member Epps advised that she has contacted representatives of the First XV group and will organise a meeting with Board Members Gordon and Coles WW1 Commemoration Fund File: /1 Res: 5/18/57 Board Member Epps advised that the Armistice in Cambridge committee street flags needed to be upgraded and will discuss the design with Council staff. The new design will include reference to Le Quesnoy NZ WebHost Invoice File: /4 Res: 5/18/64 RESOLVED 5/18/7 That the Cambridge Community Board authorise the payment of the invoice from NZ WebHost of $39. plus GST, for the renewal of the domain name cambridgelequensoy.co.nz, from Council s Sister City budget. Epps/Gordon 7 CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES 7.1 ANZAC and Armistice Remembrance Organising Committee File: /3 TRIM: and The minutes of the ANZAC and Armistice Remembrance Organising Committee meetings of 3 April and 16 April 218 were included in the agenda. RESOLVED 5/18/71 That the unconfirmed minutes of the ANZAC and Armistice Remembrance Organising Committee meetings of 3 April and 16 April 218 be received. Pettit/Coles 2 May Page 4

15 15 Board Member Bishop said the services were well supported by the community with an increase in numbers attending. A great coverage was provided by the Cambridge Edition and the flyover was perfectly timed and a great addition to the service. Board Member Coles commented that the breakfast had decreased in quality and other venues should be considered. 8 DIVISIONAL REPORTS 8.1 Service Delivery Report File: /3/1 TRIM: Service Delivery Report as at 2 May 218 was included in the agenda. RESOLVED 5/18/72 That the information contained in the report of Berry Bergin, Group Manager Service Delivery, be received. Pettit/Epps Victoria Street Road Improvements from Queen to Alpha Street File: /4 TRIM: The Victoria Street Road Improvements from Queen to Alpha Street from Manager Road Corridor, was included in the agenda. RESOLVED 5/18/73 That (a) (b) The information contained in the report of Bryan Hudson, Manager Road Corridor be received. The Cambridge Community Board consider the Victoria Street Concept plan Attachment 1 and provide comment back on the proposal. Pettit/Epps Bryan Hudson, Manager Road Corridor provided an overview of his report and advised the following problems need to be addressed Pedestrians frequently cross the wide pavement through busy traffic with no central refuge for protection. 2 May Page 5

16 16 There is no street lighting on this block so it is markedly darker than adjacent roads. (Pedestrian lights exist at the back of the path but these do not light the road at all.) Bus stops are not directly connected to passenger wait areas and passengers board from the road rather than a path. Street vendors use the space in an ad-hoc manner and patrons are often standing at the edge of the traffic lanes to be served. Drainage is poor and ponding water and potholes in the parking area are common in the winter. Cars park close to and on the roots of significant trees which is harmful to long term tree health. The concept plan addresses the identified problems with the inclusions of a central median which will have the positive effect of slowing traffic speeds in this block as it will narrow the current wide traffic lanes. Space will be retained for vehicles to pull over to let emergency vehicles pass. The negative aspect of the median is it may restrict some uses of the road space when road closures and events are held near the town hall. Six or seven informal car parking spaces are removed to protect tree health. Board Member Gordon commented that from a visitor perspective and increasing number of events, the current format of the street makes it applicable for additional uses for events and there is a reasonably sized road verge on either side. A large number of people use the pedestrian crossing during events, such as the Farmers Market, and he would like to see the installation of the median strip reconsidered. Board Member Gordon also suggested that the bus stop in Lake Street be increased in size to avoid having two in the vicinity as people tend to go to the wrong bus stop; more parking spaces could be created in Victoria Street in its place. Board Member Bishop queried the lights under the plane trees and was advised that Waipa Networks will investigate to see if they could be repaired to get them working. 2 May Page 6

17 17 Board Member Gordon queried if a power source could be located closer to where the Farmers Market is held as the current temporary power cabling is a potential hazard. Bruce Airey, Manager Community Facilities advised that relocating the power source has been investigated in the past and was not considered due to the high cost but this could be considered as part of any street upgrade. It s up to the management of the Farmers Market to ensure the hazard is identified and managed accordingly Cambridge Third Bridge Study File: /1 TRIM: The Cambridge Third Bridge Study from Manager Road Corridor, was included in the agenda. RESOLVED 5/18/74 That the information contained in the report of Bryan Hudson, Manager Road Corridor be received. Pettit/Epps Bryan Hudson, Manager Road Corridor provided an overview of his report and advised that this matter has attracted quite a lot of interest including submissions to Council s Long Term Plan. Consideration of a third bridge was included in a study undertaken in 217 by BECA Consultants and the conclusion of this traffic capacity assessment was that there is no short or medium term need for an additional bridge. Comments regarding congestion in Cambridge is not comparable to other towns and the New Zealand Transport Agency (NZTA) would not provide funding as the congestion would not register on their congestion scale. Due to its age, Victoria Bridge has cost quite a lot of money over the last 2 years and will continue to cost more to maintain. If significant issues have to be addressed and hazards are identified that the bridge is vulnerable, the construction of another bridge would need to be seriously considered, credible evidence for the ratepayers and NZTA would be necessary. Council consider it is not required in the short term and options could be included in the next 1 Year Plan. 2 May Page 7

18 18 Roto-o-Rangi Road New Subdivision Board Members Epps and Bishop raised concerns relating to the work being undertaken by contractors and the cones placed on the road for traffic management. [Item taken at 6.6pm] Bruce Airey, Manager Community Facilities provided an overview of the report. Steam Roller The remedial repairs to the steam roller would cost $13,86 plus GST which would make the roller safe but not fully compliant with the New Zealand Playground Standards. As the roller will never comply and exposes Council to risk, staff recommend that it be removed. As the cost of repairs sought from an alternative source by Board Member Andree-Wiltens has not as yet been received, the removal of the steam roller not to be progressed until the Board has had the opportunity to consider this further. [Remainder of report taken at 8.3pm] 8.2 Treasury Report File: /4 TRIM: The report of the Manager Finance for the period ended 31 March 218 was included in the agenda. RESOLVED 5/18/75 That the report of the Manager Finance for the period ended 31 March 218 be received. Andree-Wiltens/Gordon RESOLVED 5/18/76 That the amount of $1,1 relating to resolution 5/15/87 be returned to uncommitted funds. Pettit/Andree-Wiltens 2 May Page 8

19 Building Statistics File: Building Statistics for March 218 and Building Consents over $1,, Report were included in the agenda. RESOLVED 5/18/77 That the Building Statistics for March 218 and Building Consents over $1,, report be received. Coles/Pettit 8.4 Community Facilities Quarterly Report File: 7-6-2/2 TRIM: Community Facilities Quarterly Report from 1 December 217 to 28 February 218 was included in the agenda. RESOLVED 5/18/78 That the information contained in the report from Bruce Airey, Manager Community Facilities, be received. Pettit/Epps Bruce Airey, Manager Community Facilities provided an overview of his report. Board Member Gordon requested the figures relating to the usage of the Superloo be included in future. It was agreed that these would be included in future quarterly reports. 9 SAFE WAYS TO SCHOOL File: /1 Kellie Ellis and Aidan Boswell, of Community Catchment and Stakeholder Management, presented the findings from the Safe Ways to School survey. The report collating data from all six schools who participated in the survey was distributed separately to the agenda. RESOLVED 5/18/79 That the information be received. [Item taken at 6.53pm] Epps/Bishop 2 May Page 9

20 2 1 WAIPA DISTRICT COUNCIL - REQUEST FOR NEW ROAD NAMES File: 4-4-1/6 TRIM: A letter from Waipa District Council requesting feedback on street names in a Cambridge development off Swayne Road was included in the agenda. RESOLVED 5/18/8 That the letter dated 6 April 218 from Waipa District Council be received and support the names as presented Terry Came Drive, William Paul Crescent, Lewis Way and Clements Lane. Pettit/Coles 11 COMMUNITY DISCRETIONARY FUND DESTINATION CAMBRIDGE INC File: 1-3-3/6/1 TRIM: An application of $2, from Destination Cambridge towards the costs of the Christmas Parade 218 was included in the agenda. RESOLVED 5/18/81 That the Community Discretionary Fund application dated 2 April 218 from Destination Cambridge be received. Bishop/Epps RESOLVED 5/18/82 That the Cambridge Community Board approve $2, to Destination Cambridge for the 218 Christmas Parade; to be paid in the financial year commencing 1 July 218. Pettit/Bishop Board Members Coles and Gordon declared a conflict of interest and took no part in discussion or voting. 2 May Page 1

21 21 12 NOTICE OF MOTION KEEP NEW ZEALAND BEAUTIFUL A Notice of Motion submitted by Board Member Gordon. RESOLVED 5/18/83 That the Cambridge Community Board - (a) become a member of Keep New Zealand Beautiful due to the change of criteria and judging for the 218 Beautiful Awards and to enable an entry to be submitted for the town of Cambridge; (b) Approve up to $7. for the membership fee. Gordon/Coles Board Member Gordon explained that Keep New Zealand Beautiful has changed the rules, and entries into their awards need to be made by the local authority and any entries from not for profit organisations are not accepted. Cambridge Destination would compile the entry for the award. 13 RESTORATION OF LAKE TE KO UTU NANOBUBBLE TECHNOLOGY A presentation was made by representatives of Pacific Driveline Ltd Engineering Solutions explaining their system of aeration technology called nanobubble technology which has been used to restore the water condition of ponds and lakes overseas. RESOLVED 5/18/84 That the information be received. Gordon/Epps Nanobubbles are small gas bubbles in liquid and is new technology to New Zealand. It would cost $365, to apply this technology to Lake Te Ko Utu. Bruce Airey, Manager Community Facilities advised several reports and studies have been undertaken by Council in the past with the most recent one completed two years ago as part of the Lakewood Development. Options are being considered as part of the Long Term Plan and he requested contacts so this technology can be included in the process. 2 May Page 11

22 22 RESOLVED 5/18/85 That the Cambridge Community Board support the proposal as presented by Pacific Driveline Ltd Engineering Solutions to use Nanobubble Technology in Lake Te Ko Utu and that it be considered by consultants as a potential viable option and presented to Council through the current Long Term process. Pettit/Bishop [Item taken at 7.26pm] 14 BOARD MEMBERS REPORT FROM MEETINGS ATTENDED ON BEHALF OF THE CAMBRIDGE COMMUNITY BOARD Board members who have attended meetings on behalf of the Cambridge Community Board reported on the following - Cambridge Autumn Festival Cambridge Information Centre Cambridge Safer Community Charitable Trust Cambridge Social Services Committee Cambridge Tree Trust Cambridge Wastewater Treatment Plant Project Advisory Group Waipuke Working Group 15 COMMUNITY BOARD RESOLUTIONS UNDER ACTION AND NOT INCLUDED AS AN ITEM IN THIS AGENDA File: Schedule of Cambridge Community Board Resolutions Under Action as at 3 April 218 was included in the agenda. RESOLVED 5/18/86 That the Cambridge Community Board Schedule of Resolutions Under Action as at 3 April 218 and not included as an item in this agenda be received and resolution 5/17/56, be deleted. Pettit/Epps 16 COMMUNITY BOARD MEETING/FUNCTION DATES FOR MAY 218 ANZAC and Armistice Remembrance Organising Monday, 7 May 4.3pm Committee (debrief) Rural Tour of the Maungatautari Ward Saturday, 19 May TBA 2 May Page 12

23 23 17 ITEMS FOR NEXT BOARD MEETING Items for the Board meeting requested by Board members should be by way of Notice of Motion in accordance with Standing Orders. 18 NEXT MEETING The next Cambridge Community Board meeting is to be held at 6.pm on Wednesday, 6 June 218 in the Committee Room, Cambridge Service Centre, Waipa District Council, 23 Wilson Street, Cambridge. 19 SISTER CITIES NEW ZEALAND REGIONAL MEETING RESOLVED 5/18/87 That the Sister Cities New Zealand Regional Meeting update be received. Andree-Wiltens/Epps Board Member Andree-Wiltens advised she was approached by the President of Sister Cities New Zealand to host a regional meeting during September or October this year. It could be held at Sir Don Rowlands Centre at Lake Karapiro Domain and food would be required; Council s Sister City Fund could be used for the associated costs. There being no further business the meeting closed at 9.2pm. CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 2 May Page 13

24 25 Time: COMMITTEE OF THE CAMBRIDGE COMMUNITY BOARD 2.3pm Date: Monday, 23 April 218 Venue: Committee Room Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Roger Gordon (Chair), Mike Pettit, Julie Epps, John Bishop (Cambridge Community Board), Tania Witheford [departed 3.58pm], Nick Marsh, Steve Tritt (Vision Cambridge Group) In Attendance Noelene Barr, Community Board Officer 2 APOLOGIES Nil 3 MINUTES OF PREVIOUS MEETING File: /3 3.1 Minutes of the Meeting held 19 February 218 were included in the agenda. RESOLVED That the minutes of the meeting held 19 February 218, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Witheford/Epps 4 GROWTH STRATEGY 4.1 Submissions Long Term Plan For information purposes, Roger Gordon distributed three submissions to Council s Long Term Plan from the Cambridge Community Board, Cambridge Chamber of Commerce and Destination Cambridge, and said there are common threads within all three

25 Traffic Count Roger Gordon commented that he was unaware if a traffic count had ever been done on the main entries into Cambridge to quantify the traffic coming into and out of the town outside the BP petrol station on Hamilton/Victoria Road, Fort Street and Victoria Bridge, between the Tirau Road roundabout and Duke Street. 4.3 Business Development Update TRIM: Business Development Six Monthly Report was distributed separately to the agenda. RESOLVED That the Business Development Six Monthly Report from Steve Tritt, Business Development Manager, be received. Tritt/Bishop Steve Tritt, Business Development Manager, provided an overview of his report. Waikato Regional Economic Development Agency goes live on 1 July 218 and will be funded by nine Councils, Waikato Regional Council and businesses. A report was recently commissioned on Air BnB (Bed and Breakfast) activity in Waipa which was summarised in the report. Mainly single rooms are offered for rent but whole houses are also available. It is particularly active in Cambridge and Karapiro and could be impacting on the rental market. The number of houses available for rental is shrinking and the cost makes it unaffordable for many residents. The production of methamphetamine in rental houses also has an impact. New legislation for insulation for rentals is coming into effect on 1 July 218; asbestos testing and an asbestos plan for any tenanted building is also required. Wages haven t kept up with the housing market; the cost of houses equals to six times of the average salary, whereas a few years ago it was three. Professionals are being priced out of the local market due to high house prices. Steve Tritt to report back from discussions with Hamilton City Council and comparisons with other councils. 23 April 218 Page 2 of

26 27 5 CAMBRIDGE CHARTER Cambridge Charter Progress Report was distributed by Nick Marsh at the meeting. Nick Marsh provided an overview of his report and explained that the Cambridge Charter originated from the extensive consultation work undertaken with the community by the Vision Cambridge group in 216, about what future they wanted for Cambridge and the possible impacts on the newly opened expressway would have on the town. Three key factors were concluded The beauty of Cambridge The great facilities Friendly people Research indicates that rapid growth is a double edged sword the positive outcomes being demand for more people to live here which drives economic growth, rates income and employment. The negative aspects being higher rents and house prices, increased road congestion and increased crime. Each member completed their own survey of the Cambridge Charter Dashboard which consisted of Trees/Waterway Walking/Cycling Community Education Connectivity Economic Growth Sport Vibrant CBD Questions to consider why are we doing this to influence Council and other agencies with these ratings; who s ratings are we using? Who is the audience or do we identify a range of stakeholders across the spectrum? How do you chose to do the rating? Accommodation providers - they ve done research themselves before establishing their businesses. 23 April 218 Page 3 of

27 28 Needs to be simple as people have different perceptions. Establish a focus group of approximately 2 people from different backgrounds and create the first dashboard from that group. Steve Tritt to provide a Waipa District Council resident survey as an example and will enquire if residents of the two towns of Te Awamutu and Cambridge can be identified separately; Survey Monkey is a tool which is commonly used. Identify three scoring attributes on each of the eight categories and start with a trial with a focus group to ascertain if there is a different manner in which to do the survey or increase the survey size. [Tania Witheford departed 3.58pm] Support by key stakeholders across the different sectors would be an endorsement; Presidents of service groups and organisations, ie Grey Power, Salvation Army etc. Committee members identify different organisations within each sector and work together to achieve a working model; complete the survey first and start to work with organisations and get profile groups together to take it to the next level. Steve Tritt advised that the Cambridge Town Concept plan will be reviewed next year if its included in Council s Long Term Plan and suggested inviting senior staff from the Strategy group to attend the meetings as they will be managing this project. 6 WAIPA HIGH PERFORMANCE SPORT STRATEGY DEVELOPMENT Work on the development of a High Performance Sport video is on hold waiting for available staff resources in Council s Communications team. 7 GENERAL BUSINESS Nil 8 NEXT MEETING An informal workshop to be held on Wednesday, 3 May 218 at 2.3pm. The next meeting to be held on Monday, 18 June 218 at 2.3pm. There being no further business the meeting concluded at 4.21pm. 23 April 218 Page 4 of

28 29 CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 23 April 218 Page 5 of

29 31 Time: COMMITTEE OF THE CAMBRIDGE COMMUNITY BOARD 4.3pm Date: Monday, 23 April 218 Venue: Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Members Mike Pettit, Chairperson John Bishop, Julie Epps (Cambridge Community Board); Tom Pickering, Toni Eames, Delysse Storey, Bill Brocklebank, Sebastien Lemercier, Grant Middlemiss, Graeme Colquhoun Visitors Grahame Webber, Deputy Mayor Liz Stolwyk, Councillor and Armistice in Cambridge Committee In Attendance Noelene Barr, Community Board Officer 2 APOLOGIES RESOLVED That the apologies for absence from Sue Milner, Miriam and Brian Farrell, Steve Tritt, Linda Robinson and Elwyn Andree-Wiltens be received. Bishop/Epps 3 MINUTES OF PREVIOUS MEETING File: /3 TRIM: Minutes of the Meeting held 19 February 218 were included in the agenda

30 32 RESOLVED That the minutes of the meeting held 19 February 218, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Middlemiss/Pettit 4 VISIT TO LE QUESNOY, NOVEMBER 218 Mike Pettit advised that a brochure outlining the programme of events planned in Le Quesnoy during the year has been received from members of the New Zealand Le Quesnoy Friendship Association. Details will be included in the next newsletter of the Cambridge Le Quesnoy Friendship Association. Grahame Webber advised that Mayor Mylchreest had sent a letter to the Mayor of Le Quesnoy three weeks ago advising that an official Council delegation would be attending the 1 th Anniversary commemorations, but as yet hasn t received a response. The letter queried what was required regarding speeches etc and the timeframe for the visit. The initial advice was to be in Le Quesnoy from 1 November to 5 November and will work towards this until further information is provided. Sue Milner is in Le Quesnoy attending ANZAC services and will hopefully be able to provide information on her return. Sue is staying with the couple she hosted during the Le Quesnoy delegation s visit to Cambridge in February 217. Julie Epps advised that Sue Milner posted the following comment on the Cambridge Le Quesnoy facebook page If anyone is planning to be in Le Quesnoy Armistice Commemorations this coming November I suggest that you contact the tourism office website as soon as possible, apparently there are already 3 beds booked in the town. 5 ARMISTICE IN CAMBRIDGE / LIBERATION OF LE QUESNOY 1 th ANNIVERSARY EVENTS, NOVEMBER 218 Mike Pettit advised the Cambridge Community Board has set aside $5, for a community commemorative event. Grahame Webber advised there would be funds available in Council s Sister Cities fund for this year as there will be further moneys available in the next financial year from 1 July; there are no planned Sister City visits in Cambridge this year. Mike Pettit queried if the money can be carried over to the following year. The Cambridge Brass Band are seeking funding to purchase shirts for their trip to Le Quesnoy. 23 April 218 Page 2 of

31 33 Commemorative Sculpture Liz Stolwyk reported that the sculpture is progressing well and Stewart and Cavalier have started construction; they will also give consideration how the sculpture can be unveiled in situ. The plinth is currently being discussed which will include a brick similar to the colour of the bricks in the ramparts of Le Quesnoy; the outline of the plinth will reflect the ramparts. The location will likely be in the road verge on Thornton Road, near the intersection with Victoria Street. A meeting is to be held with iwi representatives to discuss the location and other concerns iwi have relating to Lake Te Ko Utu. The cost of the sculpture is $8, and the plinth could be an additional $2,; the funding is being provided by the grant from the WW1 fund. Billboards Liz Stolwyk reported that the mural on the wall of the Cambridge Town Hall is not being progressed and a series of billboards is being considered instead. Richard Stowers has provided a number of photos to tell the story for use on the billboards and a volunteer is being sought, who has knowledge of the Le Quesnoy story, to choose which would be suitable and provide accompanying text. The billboards would be self standing and be transportable to another location; best location is the plaza of the town hall. The billboards could be used as part of the Light and Sound show and would be removed to enable the civic service to take place on Sunday, 11 November. Once the photos and text have been finalised, they would be sent to Admark for printing and construction of the billboards. Delysse Storey offered to assist as she has worked with Richard Stowers previously; John Bishop undertook to seek information from Herb Farrant and Bill Brocklebank also offered his assistance. Julie Epps has the photos on a USB stick and will provide them to John Bishop; work on this project to commence by late May. 6 BATTLE PIN FOR LE QUESNOY WHANGAMATA RSA The President of the Whangamata RSA has advised that a Memorial Forest was created in 215 to commemorate those New Zealanders who did not return from the Battle of Le Quesnoy (photo below left). 23 April 218 Page 3 of

32 34 A commemorative battle pin is available (photo below right) which will be sold to those who purchased a tree in the forest with the tree number engraved on the reverse. These are available to anyone interested and can be purchased from the Whangamata RSA at $1. each (including GST). Information to be included in the newsletter for the Cambridge Le Quesnoy Friendship association. It could be a fundraiser for the Cambridge Brass Band if they developed a commemorative battle pin themselves. RESOLVED That the information be received. 7 BASTILLE DAY, 14 JULY 218 Pettit/Epps The Cambridge Brass Band has suggested they host an event on Bastille Day by providing brunch and music at the Brass Band Clubrooms. The cost charged to attend this function would be used as a fundraising event for their trip to Le Quesnoy in November 218. The clubrooms could seat approximately 6 persons. RESOLVED That the information be received. Eames/Bishop Julie Epps requested members consider ideas for Bastille Day this year as she will be overseas and won t be attending the next meeting. Bastille Day is Saturday and having a lunch is a good idea; a French themed event could be held at the Farmers Market prior to lunch to raise the awareness of Le Quesnoy. 23 April 218 Page 4 of

33 35 Mike Pettit offered the Cambridge Primary School hall as an alternative venue and will confirm if it s available. Suggestions to consider Sell berets on behalf of the Cambridge Brass Band French music A treasure hunt for children in French Crepe food van RESOLVED That the Le Quesnoy Sister City Committee recommend that the Cambridge Community Board authorise up to $2 for costs associated with Bastille Day 218 from Council s Sister City budget. Epps/Middlemiss 8 GENERAL 8.1 Cambridge Brass Band Fundraising Concert, 24 June 218 Mike Pettit reported that he had met with members of the Band and Ron Archer who is co-ordinating the trip to Le Quesnoy on behalf of the Band. They intend to raise enough funds to enable the junior band to travel free of charge and need to raise approximately $25, for this to occur. To this end, a concert is being organised to be held at St Peter s School on 24 June at 3.pm and tickets will be sold at $3 each. The event will be advertised in the newspaper. Local dignitaries will be invited to attend with a personal invitation such as Councillors and the Cambridge Community Board. However as this is a fundraising event, the numbers of dignitaries should be limited. It could be included in the Cambridge I-Site, St Andrew s Church and Ministers Association newsletters. Details can be distributed to the Cambridge Chamber of Commerce, Lions, Rotary, sporting codes etc. 8.2 Sister Cities Banners / Brochure Steve Tritt distributed some suggestions for the stand alone pull up Sister Cities banners as one banner has been damaged and needs to be replaced. After discussion it was concluded that the image of the gendarmerie be included and an improved image of the Cambridge Town Hall be used; the image of the stained glass window at St Andrew s Church to be retained. The text to be placed at the top of the banners as it is better viewed above the heads of people attending events. 23 April 218 Page 5 of

34 36 The Cambridge Le Quesnoy Connection brochure also needs to be reprinted due to low supplies. Advice to be obtained from Herb Farrant to confirm the figures are correct relating to the casualties and those killed. 8.3 New Zealand War Memorial Museum Le Quesnoy Progress regarding the fundraising for the gendarmerie in Le Quesnoy is unknown other than the Trust has secured the building. The focus will be on World War II once the 1 th Anniversary of the World War I has passed, however the museum will commemorate both World Wars. 9 NEXT MEETING To be held on Monday, 18 June 218 commencing at 4.3pm. Julie Epps provided her apologies for absence in advance of the meeting. There being no further business the meeting closed at 5.34pm. CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 23 April 218 Page 6 of

35 37 COMMITTEE OF THE CAMBRIDGE COMMUNITY BOARD Event Time ANZAC Day Dawn and Civic Services 4.3pm Date Monday, 7 May 218 Venue Committee Room Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Members Mike Pettit, Chairperson John Bishop, Philip Coles, Julie Epps, Cambridge Community Board; Jim Kerr, Bryan Mitchell, Cambridge and Districts Pipe Band; Bill McMillan (President), Nelson Goodley, Bob Devereux, Returned Services Association; Rob Feisst, Reverend Canon Adrian Gover In Attendance Noelene Barr, Community Board Officer 2 APOLOGIES RESOLVED That the apology for absence from Roger Gordon be received. Coles/Epps 3 MINUTES OF PREVIOUS MEETING File: /3 3.1 Minutes of the Meeting held 16 April 218 were included in the agenda. RESOLVED That the minutes of the meeting held 16 April 218, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Pettit/Devereux

36 38 4 DAWN SERVICE Numbers attending appeared to be more than last year. An attendee from Hamilton said it was an excellent service. Some confusion at the end of the service when Adrian Gover thanked everyone prior to the cenotaph guard marching off; a lot of people started to walk away and then realised the service hadn t finished; there didn t appear to be a clear finish to the service. There was a lapse when people were invited to put their poppies on the cenotaph and the cenotaph guard were unsure whether they should remain or depart. Adrian Gover s voice doesn t project well and couldn t be heard clearly on the outskirts of the crowd; additional speakers to be considered next year for location on the plaza. A woman collapsed and was assisted by people in the vicinity before St John s personnel were summoned; their location should be identified prior to the commencement of the service. The Cambridge Brass Band were seated across the portico this year which worked well for the band; previously they ve been seated to one side. This worked well so long as it doesn t impede the setting up process and limit access to the hall through the main doors. Christina Wilson sang very well although the key was too high for the crowd to join in. Unless a torch is used it s difficult to read the words in the dark. 5 BREAKFAST The breakfast was held at Prince Albert Tavern however the proprietors advised prior to the service that due to the low numbers (65 persons on which the quote was based) the charge would increase from $16 to $2 per head. Due to the proprietors not applying for a special license, alcohol was not served. Following general discussion, it was agreed that the quality of the breakfast was poor and over priced at $2 per person. Alternative venues were suggested - Onyx Café and Bar two levels, but can only accommodate 6 persons maximum upstairs. Moxon Centre, St Andrew s Church Retirement Village it has an industrial kitchen and large enough to hold 6 to 7 people, however a licensed caterer would be required; it does not have a separate area to allow the two functions to be catered at once. Good Union good location; there are two separate areas, one outdoors and one upstairs which would cater for the RSA function and the breakfast. 7 May 218 Page 2 of

37 39 Nelson Goodley advised it may be difficult for the RSA to relocate to another venue due to the location, however if the breakfast for invited guests hosted by the Cambridge Community Board was held elsewhere, it wouldn t hinder the RSA function. Breakfast was provided for 22 persons downstairs as part of the RSA function at $2 per head and the quality was very poor. It would be preferable to have it in the same venue as there is a natural flow from one to the other. Nelson Goodley and Mike Pettit to meet with the proprietors of Prince Albert and discuss the quality of the breakfast and advise them that it has been deteriorating over the past few years. 6 CIVIC COMMEMORATIVE SERVICE 6.1 Official Programme The revised version Malcolm French had submitted at the meeting prior to ANZAC Day had omitted God Save The Queen and a Minute s Silence which was reinstated after the Community Board Officer consulted with Bill McMillan and Mike Petit prior to it being sent to the printer. RESOLVED That the format of the Order of Service revert back to the original design for next year s service. Gover/McMillan Community Board Officer apologised for the wrong year printed on the programme. The original draft submitted to the printer was correct but unfortunately was overlooked when the final proof was read by Council staff before approving it for printing. 6.2 New Zealand Returned and Services Association (RSA) The RSA are usually invited to depart the hall prior to the official party which did not occur this year. Two rows in the front of the hall by the band are reserved for members of the RSA and the rows immediately behind these for the Women s Division of the RSA. Members of the public also sit in these rows if they are not fully occupied, however RSA members should be seated closer to the aisle to allow an easy exit before the official party leaves the hall. The public need to enter the rows of seating closest to the wall rather than from the aisle. 7 May 218 Page 3 of

38 4 6.3 Speakers The student speakers, Georgie Edgecombe and Baxter Kane of St Peter s School delivered their speeches well. Second Lieutenant Shaun Baker of the Waikato Mounted Rifles, also delivered a good speech which included reference to the 1 th Anniversary of the Liberation of Le Quesnoy which will occur on 4 November Waikato Mosaic Choir / Soloist Christina Wilson performed a soloist role with the choir, however as the choir did not relay this information to the Community Board Officer, Mayor Mylchreest did not acknowledge her in his speech. The choir also did not advise the number of seats required and there was a last minute rearrangement of seats to cater for choir members. 6.5 Service Leader - Cambridge Ministers Association The Service Leader has previously been rotated between the Ministers of Cambridge and has not always been the responsibility of St Andrew s Church. A letter to be sent to the Cambridge Ministers Association next year prior to the service, to confirm if this is their practice or if they wished to appoint an alternative Service Leader. This role is also the Master of Ceremonies. 6.6 Combined Item Cambridge Brass Band / Cambridge and Districts Pipe Band The combined item was Highland Cathedral which was very well played and well received. However there was some confusion at the beginning of the item which was well managed and continued seamlessly. 6.7 Set Up / Pack Up Cambridge Town Hall Arrangements had been made with Council staff to set out the chairs on Tuesday prior to the service, however students from the Cambridge Primary School undertook this task. Following the service, members of the Cambridge Brass Band were very helpful with picking up the chairs and storing them in the cupboard. Their assistance to be acknowledged and a request to be made for their assistance in the future. The white crosses located near the cenotaph, were left in position following the conclusion of the service until Council staff put them into storage with the wreath stands. 7 May 218 Page 4 of

39 Civic Parade Due to the road closure, the head of the parade was in the vicinity of the Onyx Café and arrived at the hall too early at 8.45am, whereas it should arrive a few minutes before 9.am. Due to the early departure, some groups were unable to join the parade. Observations from those participating in the parade, advise the parade weren t given clear instructions when forming up and marching off and a Parade Commander didn t appear to be in charge. The parade order was distributed with letters prior to the service and was well appreciated by the groups when assembling for the parade. In future, the road closure should include Empire Street, from Kirkwood to Alpha Streets, to allow enough room for the parade to assemble and for the head of the parade to march off from the intersection of Empire and Alpha Streets. Groups can assemble from 8.3am but the parade should not depart until 8.5am. Due to the parade s early arrival at the hall, members of the Cambridge Brass Band were not in their seats as they were having a team talk in the Victoria Room nor were members of the public in their seats, as many were just arriving at the hall. 6.9 Wreath Laying 29 wreaths were laid this year with a large number of schools participating. Additional picket fences are required to keep people back from the wreaths to allow enough room for the wreath bearers to assemble behind their wreaths. 6.1 Conclusion There didn t appear to be a clear ending to the service. The Officer in Charge of the Cenotaph Guard had difficulties leaving the plaza area due to members of the public blocking their exit Letters of Appreciation Elaine Wogan, Soloist, Civic Service Christina Wilson, Soloist, Dawn Service Waikato Mosaic Modern Choir Wayne Pamment, flyover 7 May 218 Page 5 of

40 42 Cambridge Primary School Students, assistance with setting out the chairs prior to the service. Cambridge Brass Band, Light Show and Concert, Civic Service and assistance with packing up the chairs. Julie Small, Associate Principal of St Peter s School, appreciated the school s involvement and said that the students enjoyed the preparation and being part of the Service. Appreciation was expressed for the work undertaken by the Community Board Officer and for being the glue keeping everything together. 7 ANZAC SALUTE CONCERT / LIGHT SHOW TUESDAY, 24 APRIL 218 The Salute Concert was well attended with most of the seats in the hall occupied. The Light Show was also well attended with an interesting and effective selection of images. The street lights on the plaza did not pose a problem for the Light Show. Mike Pettit covered the windows of the gentlemen s toilets with black plastic which blocked out the light, however white material would be a better back drop for projection purposes. 8 GENERAL BUSINESS 8.1 Invoices RESOLVED That the ANZAC and Armistice Remembrance Organising Committee recommend that Cambridge Community Board approve the following invoices for payment - Cambridge I-site $ Any Audio & Visual 3, Fly Over Coles/Pettit The fly over was provided by Wayne Pamment who offered his services via a telephone call to Mike Pettit. The plane flew over the plaza at 11.am from an easterly direction over Countdown which provided a great view for everyone gathered on the plaza for the wreath laying ceremony. 7 May 218 Page 6 of

41 Firing Party 9 NEXT MEETING Merv Balloch, a former member of Delta Company of the Hauraki Regiment who has organised volunteers for the firing party for the last 14 years, has advised that this was the last firing party provided by him and his team. This coincides with earlier advice received from the New Zealand Defence Force, that firing parties will no longer be provided by military personnel, whereas the provision of cenotaph guards will continue. Bob McMillan advised that local residents, who are former New Zealand Defence Force personnel, may consider providing this service so long as there are sufficient volunteers to assist. A Community Service Award was presented to Merv Balloch, in appreciation of his contribution towards the ANZAC services, by Mike Pettit at the breakfast following the Dawn Service. The next meeting to be held on Monday, 25 February 219 at 4.3pm. There being no further business the meeting closed at 5.45pm. CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 7 May 218 Page 7 of

42 45 To: The Chairperson and Members of the Cambridge Community Board From: Group Manager Service Delivery Subject: Meeting Date: 6 June 218 File Reference: /3/1 SERVICE DELIVERY REPORT 1 CURRENT PROPOSALS FOR FEEDBACK 2 INFORMATION UPDATE Lake Te Koo Utu Park Council recently commissioned a desk top study to investigate options to improve the water quality of the lake; the nanobubble option was included as one of the options. Once Council has had the opportunity to discuss the findings, the Board will be updated. Staff are currently working with the developers of the Lakewood Development to consider access between the development and the camellia track. Payne Park Toilet Relocation The relocation of the single pan exeloo type toilet from Leamington Domain to Payne Park is still progressing. Because of the complexities involved in the installation, it is likely that this will not be completed until June. Proposed Plan Change 2 - Protected Trees A review of the Protected Tree provisions both for the District Plan and Council s Tree Policy was discussed with Councillors at workshops on 26 April 217 and 27 June 217. Initial engagement with a number of stakeholders has been completed. This has included the Community Boards; Cambridge Tree Trust and two public meetings, inviting the owners of protected trees to attend. A report was presented to the Strategic Planning and Policy Committee for consideration on 3 October 217, discussing the key issues and feedback received during the early engagement

43 46 A further workshop was held with Councillors on 27 February 218 to consider options going forward. A report was presented to the April Strategy Policy and Planning meeting, requesting the Committee s approval to notify iwi of the detail of this plan change. This was approved, including further consultation with the Cambridge Tree Trust. This meeting was undertaken on 26 April 218. A further meeting has been held with the Cambridge Tree Trust on 23 May 218. Following this meeting, an independent Arborist will be reviewing the Council s tree protection mechanism (RNZIH vs STEM), and reviewing the proposed new District Plan changes. The Board will be updated in due course. Cambridge Pool Demolition of the Cambridge pool buildings is underway following a formal site blessing held on 21 May 218. The demolition will take four weeks to complete. The Cambridge Lions presented a cheque for the remaining $5, of their $1, donation. Cambridge Library Visitor Numbers April Av. Daily March Av. Daily February Av Daily Issues 23,81 25,78 22,694 9, , , Library Visits Waters District wide mains replacement 217/18: This contract includes the renewal of a trunk main on Parallel and Turkington Roads. The successful tenderer was Allens United Drainage and Earthworks Ltd. Construction of the Parallel Road works is complete and commissioned. Practical completion has been achieved and the contract is in the defects liability period ending 2 April 219. TA and CB Watermain Renewals The scope of works for this contract includes renewal of watermains on Anzac Street and Sargeson Place. Waipa Civil has been awarded this contract for this project, and physical works will commence on site next week. District Wide Ridermain Installation 217/18 This contract includes the installation of a ridermain on Dominion Avenue. The successful tenderer was Waipa Civil Ltd and physical works have been completed and the defects liability period has commenced and is due to terminate on 31 January 219. Report to Cambridge Community Board 6 June 218 Service Delivery Report Page 2 of

44 47 District Wide Wastewater CCTV Investigation 217/18 This contract is for the condition assessment of various portions of our sewer network. The contract has been awarded to Insight CCTV Jetting. Works will be ongoing until June 218. Alpha Street Wastewater Renewal The tender for this work has been was awarded to Waipa Civil Ltd. Wastewater service chambers have been installed and ancillary watermains renewals are in the process of being commissioned. The drill rig has arrived on site from overseas, with welding of wastewater pipe strings to commence next week. District Wide Stormwater Renewals The is a proposed measure and value contract for the renewal and upsizing of concrete stormwater pipes on Byron Street. Cambridge Excavators was the successful tenderer, who have commenced on site and are 3% complete. Expected completion is the end of June 218. Oliver St Stormwater Outfall Repairs Physical works for this project are now complete and the contract is in the defects liability period. District Wide Ridermain Installation 218/19/2 This is a proposed physical works tender for a measure and value contract to install/construct ridermains across the district for the next three years (18/19 2/21). This tender is programmed for market release on 5 July 218. Water Meter Project The majority of properties not presently charged for water via a water meter have received a mock bill in February to illustrate their future water charge, based on their actual usage. A second mock bill has been sent to residents in May, prior to revenue billing from July onwards. Cambridge Pipe Bridge Upgrade The contract for physical works has been awarded and the contractor is currently working with the design team in preparation for the commencement of bridge works. Site establishment has occurred, diversion of the Te Awa cycle path around the work site has been implemented and pipe installation around the Gaslight is progressing. Karapiro Water Treatment Plant & Rising Main Projects This physical works contract for the supply, installation and commissioning of the increased capacity water plant is well advanced and will be completed in the next month. The Duplicate Rising Main physical works contract is complete, with some minor remedial actions to address. Maugatautari and Hicks Road Water Main Tendering the contract for installation of a new water main from the Karapiro Water Treatment Plant up Maungatautari and Hicks Roads (including road safety Report to Cambridge Community Board 6 June 218 Service Delivery Report Page 3 of

45 48 improvements) has been completed and the contract awarded. Construction is planned to commence in the near future. Roading Thornton Road The Cambridge new footpaths and renewals are 9% complete with one renewal remaining. Thornton Road Albert St to Bowen St; this renewal will be completed in June. Council has completed some accessibility work in Cambridge, but due to the winter season works have being put on hold. The work will re-commence in September 218. Cambridge North Activity Western Cambridge North Residential Area Permanent Stormwater Solution We are in negotiation with landowners / developers along Laurent Road with regard to land acquisition for the proposed future stormwater swale and pond. Physical works will start in June 218 to underground the electrical cables by the expressway. This will be followed in 218 with the relocation of services (water and gas) along the length of Laurent Road. Subsequent swale and pond construction will follow, initially at the expressway / Victoria junction and working back towards Taylor Street, depending on land acquisition and developer needs. Dedicated Pressure Water Main Leamington to Cambridge North We have commenced the design of a dedicated main from Leamington to Cambridge North to further alleviate pressure fluctuations in the present residential areas, and to future proof for future growth to the north of town. Construction will commence towards the end of 218. C1, C2, C3 and Hautapu Industrial Growth Areas Submissions on Structure Plans are being considered at present. Detailed planning will commence next financial year. Te Awamutu Additional Water Supply Designs and land acquisition for the Parallel Road water treatment plant upgrade/ Waikato River raw water intake and pipeline across to Te Awamutu are being progressed at present. Physical works associated with the raw water intake and pipe will commence towards the end of 218. Report to Cambridge Community Board 6 June 218 Service Delivery Report Page 4 of

46 49 3 RECOMMENDATION That a) The information contained in the report of Barry Bergin, Group Manager Service Delivery, be received. Barry Bergin GROUP MANAGER SERVICE DELIVERY Report to Cambridge Community Board 6 June 218 Service Delivery Report Page 5 of

47 51 To: The Chairperson and Members of the Cambridge Community Board From: Alister Duncan Subject: TREASURY REPORT CAMBRIDGE COMMUNITY BOARD Meeting Date: 6 June 218 File Reference: /4 1 BACKGROUND The report details the funds available to the Cambridge Community Board for the allocation of discretionary grants. 2 RECOMMENDATION That the report of the Manager Finance for the period ended 3 April 218 be received. 3 COMMENT 3.1 Discretionary Grants funds of $8,73. have been committed from the prior year, with $7,42.87 having been paid to date. Funds of $48, have been committed from the current year, with $27,49.35 having been paid to date. There is a balance of $8, in uncommitted funds. 3.2 The balances in accounts set up from the Discretionary Grants allocation total $22,5.73. Alister Duncan MANAGER FINANCE Page 1 of 4

48 52 CAMBRIDGE COMMUNITY BOARD DISCRETIONARY GRANTS Balance as at 1 July , /18 Allocation from Council 49,6. Opening Balance ANZAC Day Organising Committee 2, , Revenue - - Less Committed Projects 56, , Uncommitted funds 8, Summary of Uncommitted Funds Annual Grants 7, ANZAC Day Organising Committee 1,99.4 8, Page 2 of 4

49 53 CAMBRIDGE COMMUNITY BOARD Summary of Committed Funds Current Year Commitments Committed Expenditure Balance Commitments 217/18 48, , ,723.6 ANZAC Day Organising Committee Current Year Commitments Total 48, , ,723.6 Prior Year Commitments Committed Expenditure Balance Prior Year Commitments 7,36. 6,26. 1,1. ANZAC Day Organising Committee 1,343. 1, Prior Year Commitments Total 8,73. 7, , Total Commitments 56, , ,5.73 Commitments 217/18 Resolution No Committed Expenditure Balance Discretionary Grants 5/17/163 - Sep 17 28, ,55. 5,183.6 Cambridge Repertory 5/17/147 - Aug 17 1, , Waikato Vintage Tractor & Machinery Club 5/17/195 - Nov 17 1,. 1,. - Cambridge Yacht & Motor Boat Club 5/17/216 - Dec 17 1,6. 1,6. - Cycling Action Network (Inc) 5/18/5 - Feb 18 1, ,94. 1th Anniversaries of the Liberation 5/18/38 - Mar 18 5,. - 5,. Lake Te Ko Utu, Fuel Bunker 5/18/48 - Apr 18 1,6. - 1,6. Synergy (Cambridge) Trust 5/18/6 - Apr 18 5,. - 5,. House of Science South Waikato Charitable Trust 5/18/62 - Apr 18 2,. - 2,. Total 48, , ,723.6 Prior Year Commitments Resolution No Committed Expenditure Balance Discretionary Fund 5/15/187 - Sep 15 1,1. - 1,1. Cambridge Safer Community Charitable Trust 5/17/ Cambridge Camera Club 5/17/97 2,44. 2,44. - Cambridge Stroke & Rehabilitation Club 5/17/ Destination Cambridge 5/17/13 2,. 2,. - Destination Cambridge 5/17/ Total 7,36. 6,26. 1, Page 3 of 4

50 54 CAMBRIDGE COMMUNITY BOARD ANZAC & ARMISTICE REMEMBRANCE ORGANISING COMMITTEE Balance as at 1 July 217 2, /18 Allocation from Cambridge Community Board - Other Revenue - 2,442.4 Less Committed Projects 1,343. 1,343. Uncommitted funds 1,99.4 Summary of Committed Funds Committed Expenditure Balance Commitments 216/ Prior Year Commitments 1,343. 1, Total 1,343. 1, Commitments 216/17 Resolution No Committed Expenditure Balance Total Prior Year Commitments Resolution No Committed Expenditure Balance Prince Albert Tavern 1,343. 1, ,343. 1, Page 4 of 4

51 55

52 56

53 57 INFORMATION ONLY To: From: Subject: Meeting Date: 15 May 218 File Reference: /3 The Chairperson and Members of the Finance and Corporate Committee Manager Property Services Quarterly Property Services Report 1 EXECUTIVE SUMMARY The purpose of this report is to provide information on the activities of the Property Services Team for the 1 January to 31 March 218 quarter. This is an information only report as no decisions are required. 2 RECOMMENDATION That the information contained in the Quarterly Property Services Report (document number ) of John Miles, Manager Property Services be received

54 58 3 FINANCIAL BACKGROUND INCOME & EXPENDITURE SUMMARY FOR THE PERIOD ENDING 31 March 218 LTP Activity Budget FY Forecast FY Actual YTD Complete Income District Pools - 288,3 196,99 68% Properties - Commercial 453,63 43,63 31,595 72% Karapiro Domain 682, 686,7 629,999 92% Housing 1,213,48 1,414,16 1,85,429 77% Community Properties 14,78 14,78 58,287 56% Non Core Commercial Prop 28,9 412,23 28,322 7% Council Occupied Buildings 8,31 8,31 9, % 2,49,668 3,345,11 2,318,997 Operating Expenditure District Pools 1,846,918 2,146,218 1,578,494 74% Forestry 92,655 92,655 48,172 52% Properties - Commercial 1,181,622 1,396, ,189 6% Karapiro Domain 1,137,762 1,226, ,699 79% Housing 1,714,534 1,794,998 1,153,267 64% Community Properties 791,11 86,846 75,934 82% Non Core Commercial Prop 97,3 155,8 12,234 66% Property Commercial General (1,453,729) (635,383) (13,895) 2% Landfills 57,13 57,13 61,488 18% Cambridge Gym 38,879 38,879 51, % Karapiro Reserve Development - 42,655 5,41 13% Waipuke Reserve 1,35 1,35 - % Cambridge Velodrome 26,668 26,668 36, % Council Occupied Buildings 1,239,236 1,35,236 1,172,547 87% 6,771,381 8,555,116 6,71,73 Capital Expenditure District Pools 7,612,5 1,511, 953,113 63% Properties - Commercial 2,14,25 97, ,966 39% Karapiro Domain 81,9 187,12 84,357 45% Housing 2,324,98 355,58 45,555 13% Community Properties 3, - 7,95 % Karapiro Reserve Development 41, , ,846 95% Council Occupied Buildings 97,78 173, ,24 92% 13,49,149 3,588,966 2,38,26 Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 2 of

55 59 By way of Explanation: Capital Expenditure District Pools Relates to a timing change through Project Delivery. Properties Commercial Relates to development costs for Addison Street, Taylor/Vogel, etc., that have not been expended to date. Development Costs on the Addison Street Development will be incurred in the fourth quarter of the year. Housing Housing is underspent due to the requirement to rezone land prior to building more housing units. Community Properties This is an allowance for potential purchases on the Western Arterial designation that are only expended if landowners approach Council in relation to the existing designation over the land. 4 PROPERTY SERVICES DEVELOPMENTS AND UPDATES CAMBRIDGE Addison Street Land Disposal Physical works began on site at the start of March. An archaeologist and cultural monitors from Ngāti Koroki Kahukura and Ngāti Hauā were on site during excavation to identify and record signs of pre-european activity. Street tree pruning and the felling of three trees was carried out to clear the way for the installation of services to the site. Cambridge Real Estate was engaged to market the eight residential sections by tender, with the closing date being 19 April. Cambridge North Land Acquisition for Reserve and Infrastructure Development. The purchase of the land area required at Cambridge North for the detention pond was negotiated with the New Zealand Transport Agency (NZTA) with settlement just prior to Christmas 217. Council now is free to access the site to carry out works. The actual transfer of the land is likely to take place in the next couple of months following the survey of the final site and issue of the required title. Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 3 of

56 6 Taylor St/Vogel St/King St Development Bayley s Real Estate was retained to market the property through a tender process with the tender closing on 27 April 218. Cambridge Sewerage Pipeline and Bridge All land transactions and negotiations are complete apart from the requirement to relocate a Waipa Networks 11kV distribution line and progress is being made on that aspect of the works. Site works have commenced. Cambridge Water Tower Currently determining the status of the building in terms of the Earthquake Prone Building Legislation and seeking planning and engineering advice to enable this matter to be addressed and progressed. Te Awa Cycleway Currently determining the route from the Avantidrome to the Waipa District Council boundary and in discussions with those landowners to complete the cycleway network in this area of the district. LAKE KARĀPIRO Mighty River Domain Canoe Racing NZ moved into their new High Performance Centre in early January and the building was officially opened on 23 February. The Perry Community Water Sports Centre, Home of the Cambridge Yacht Club has hosted its first few bookings and is being utilised by the three community groups that previously used the Yacht Club clubrooms. Sealing of an internal access way on the upper terrace of the Domain will occur at the end of the summer event season. The acquisition of a further piece of play equipment is planned for the winter to enhance the playground on site. TE AWAMUTU / KIHIKIHI Palmer Street Pensioner Housing Village A subdivision is being effected so the area covered by the 99 year lease to Freeman Court is contained in one title and we will create two sections that are proposed to be sold to Habitat for Humanity (HfH). HfH have provided us with a valuation report that they commissioned and their legal advice on the draft contract agreement. The Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 4 of

57 61 intent is that the valuers get together to discuss the valuation difference between Council s and Habitat s valuations. A final report will be submitted for Council once negotiations are concluded with any negotiations to be undertaken on the basis the final agreement needs to be approved by Council. Kihikihi Domain A structural assessment of the Domain grandstand and costing of required upgrades was completed in February. The Kihikihi Domain Sports Inc and the Kihikihi Residents and Ratepayers Association intend to lodge submissions to the 1 Year Plan in respect of the preservation of the structure. The Kihikihi Rugby Club committee has undertaken significant repairs and maintenance to improve the condition of its clubrooms. Te Awamutu Council Office Unispace is currently tendering the upgrade works of the Council Chambers at the Bank Street office. The works will be undertaken after completion of the LTP submission hearings, with the dates therefore being commencement on 14 May and completion by 8 June 218. Council is also undertaking a review of accommodation requirements going forward and this report is expected to be available to Council Executive early in the fourth quarter. Te Awamutu to Pirongia Cycleway Council approved the Kiwirail Licence to Occupy in relation to the section of cycleway between Te Awamutu and Pirongia. We are currently in the process of working with Kiwirail to design and locate the cycleway in the rail corridor and once a final alignment is determined the necessary Licence to Occupy with Kiwirail can be finalised. Other private landowners appear to be on-board with providing Council with the required land and property rights to construct the section of cycleway between Yardley s Bush and Lake Ngaroto. Land Acquisition Lake Ngaroto At the end of March Council was in the process of acquiring 1ha of land at Bank Road, Ngaroto with negotiations concluded with the landowner subject to Council approval. Waikato River Authority will contribute some of the funds to purchase the land. Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 5 of

58 Beechey Road (Property next to Pirongia School) We have been in discussion with the Ministry of Education with regards to the sale of the land to them for the expansion of the school. The Ministry have advised that they do not want to proceed with the purchase of the land. The school has had discussions with the Mayor and Council Staff in relation to the future use of the site. The shed at the rear of the property was offered to the school for a modest rental following a request from them but they have declined that offer. DISTRICT WIDE Earthquake Prone Buildings Property Staff are working there way through potential earthquake prone buildings and having qualified consultants carrying out an initial assessment to determine likely percentage of the National Building Standard and what remedial works may be required to ensure compliance with the Earthquake Prone Building legislation. Asbestos Regulations Property Staff are developing an asbestos management plan to comply with the required regulations that take affect from the 4 April LEVELS OF SERVICE AND PERFORMANCE MEASURES Levels of Service (LOS) identify the output from Property Services that the customer can expect to receive. The current LOS for the Property Services team is measured for Land and Buildings and Pensioner Housing, as shown in the charts below: Number of CRMs Pensioner Housing Urgent CRMs - YTD 8 6 YTD to the end of: Mar YTD CRMs YTD CRM Response Required Median Reponse Time (hours) Pensioner Housing Urgent Service Requests - YTD Median Response Time (Hours) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Median Resolution Time (for month) Median Resolution Time (YTD) Target Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 6 of

59 63 45 Pensioner Housing Non-Urgent CRMs - YTD 6 Pensioner Housing Non-Urgent Service Requests - YTD Median Response Time (Days) Number of CRMs Median Reponse Time (days) YTD to the end of: Mar YTD CRMs YTD CRM - Response Required Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Median Resolution Time (for month) Median Resolution Time (YTD) Target 3 Land & Buildings Urgent CRMs - YTD 5 Land & Buildings Urgent Service Requests - YTD Median Response Time (Hours) Number of CRMs Median Reponse Time (hours) YTD to the end of: Mar YTD CRMs YTD CRM Response Required Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Median Resolution Time (for month) Median Resolution Time (YTD) Target 3 Land & Buildngs Non-Urgent CRMs - YTD 6 Land & Buildings Non-Urgent Service Requests - YTD Median Response Time (Days) Number of CRMs YTD to the end of: Mar YTD CRMs YTD CRM - Response Required Median Reponse Time (days) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Median Resolution Time (for month) Median Resolution Time (YTD) Target Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 7 of

60 /18 QUARTER 4 KEY PRIORITIES Some of the key priorities the Property Services staff will be focusing on for the fourth quarter are: Sale of Addison Street sections. Sale of Taylor / Vogel / King Streets land. Ensuring compliance with the legislative requirements of setting up an asbestos register in relation to council owned buildings by 4 April 218. Considering compliance issues in relation to the new Earthquake Prone Building legislative requirements and ensuring Council complies with those requirements. Completion of the review of staff accommodation requirements going forward. Acquiring appropriate property rights for the Te Awamutu to Pirongia cycleway concentrating in the first instance on the Te Awamutu to Ngaroto section. Progressing the Palmer Street sale, and the build of replacement housing stock as part of that process. Rezoning / resource consent to develop 1262 Cambridge Road for pensioner and possibly affordable housing. Planning around some major upcoming projects such as the Karapiro to Te Awamutu water pipeline and expansion of the Parallel Road water treatment plant. Condition assessments on council owner facilities. John Miles MANAGER PROEPRTY SERVICES Approved by Ken Morris GROUP MANAGER BUSINESS SUPPORT Report to Finance and Corporate Committee 15 May 218 Quarterly Property Services Report Page 8 of

61 65 To: Chairperson and Members of the Regulatory Committee (Copy to NZ Police) From: Manager Planning and Regulatory Subject: PLANNING & REGULATORY SERVICES REPORT (1 JANUARY MARCH 218) File Reference: /3 1 PROPOSAL To provide the results of the Planning and Regulatory Services report including planning services, building control, environmental health, animal control, noise control, licensed premises and monitoring and enforcement activity for the period of 1 January 218 to 31 March SUMMARY A number of land use and building consents have been approved in this third quarter for the 17/18 period. For Building Consents there were 312 consents issued (31 last quarter) which includes 122 new dwellings (129 last quarter) with a total value of $75,585,161 ($78,445,469 last quarter). When compared to the same period last year this is an increase of 4 building consents issued which includes an increase in the number of new dwellings of 2. There were 258 Code Compliance Certificates issued (299 last quarter) for completed work. The average value of a new home in this quarter was $452,67. ($424,563. last quarter). For resource consents there were 111 applications processed (39 subdivisions, 72 landuse consents) including 2 limited notified applications and 248 Land Information Memorandum s (LIM s) processed. There have been a total of 336 complaints received in this quarter for breaches of the RMA, resource consent conditions, District Plan Rules, Bylaws and other general enforcement matters. This has resulted in 69 parking infringements issued, 1 illegal dumping infringement notices issued and 94 warning letters issued. The Environmental Services team and after-hours contractors responded to 26 excessive noise complaints and received 23 nuisance complaints in the quarter, (1 were for fire and smoke complaints)

62 66 There were a total of 19 urban fire permits issued. Fire and Emergency New Zealand ( FENZ ) took responsibility for rural fire areas from 1 July 217 so no rural permits were, or will be issued by Council from that date. FENZ is also likely to take over urban permitting before 3 June 218. There were 198 animal control complaints or request for service from the public in the quarter. Of these 487 were general administration requests for service and were resolved over the telephone. The balance required investigation or noting. There were 17 infringement notices issued under the Dog Control Act. In relation to alcohol licensing, there have been 15 visits of licensed alcohol premises undertaken in this period. In regard to food premises, 1 complaint was received about food or food premises. The team has undertaken 21 food premises inspections or audits during the period. 3 RECOMMENDATION That the Planning & Regulatory Services report from Wayne Allan Manager Planning and Regulatory be received for the period 1 January 218 to 31 March BACKGROUND The Planning and Regulatory Department provides a Planning and Regulatory Services quarterly report for information purposes. The previous Planning and Regulatory Services quarterly report has been included in the agendas for the February Regulatory Committee and Strategic Planning and Policy meetings. A copy was also circulated to the Community Boards and the NZ Police. 5 PLANNING 5.1 Resource consents and land information memorandums For the period 1 January 218 to 31 March 218 the following number of resource consents and Land Information Memorandum s (LIM s) were processed and approved: a) 18 non-notified resource consents comprising 39 subdivision and 69 landuse consents b) One limited notified landuse consent c) No publically notified resource consents d) 248 LIM s processed. All resource consents and LIM s were processed within the statutory timeframes. Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 2 of 22

63 Significant projects Progress on significant projects over this period include: a) Council received a landuse resource consent application (LU/129/17) from D & B Patel for the construction of a mixed use development (retail and residential) at 38 Thornton Road, Cambridge. The application processing timeframes have been put on hold at the applicants request. b) Council received a landuse resource consent application (LU/244/17) from the Waikato Kindergarten Association for the redevelopment of the existing Kindergarten located at 1-18 Victoria Road, Cambridge. The application was approved by Council s Regulatory Committee at the December 217 meeting. No appeals were received; c) Council received a subdivision and landuse application (SP/165/17) from Transland Developments 29 Limited to create 34 compact residential housing titles and associated dwellings. The application is currently on hold requiring further information; d) In January 218 staff acting under delegated authority declined a subdivision (SP/148/17) for an oversized Transferable Right subdivision at 221 Bell Road, Te Awamutu. The applicant lodged an Objection pursuant to Section 357 of the RMA. The objection was heard by Council s Regulatory Committee on 19 March 218, and the planners decision to decline the subdivision was upheld. e) On the 8 March 218, TDM Homes lodged a subdivision application (SP/24/18) to establish 14 undersized residential allotments at 235 Bond Road. The application is currently on hold awaiting written approvals. f) On the 12 December 217, Bloxam Burnett & Olliver on behalf of J and C Erkkila lodged a subdivision consent (SP/198/17) to establish nine Environmental Benefit Lots on the site located at 314 Aspin Road, Cambridge. The application was Publically Notified with the submission period closing on the 7 May 218. g) On the 29 January 218, Waipa District Council lodged a variation to the existing resource consent previously approved for the Cambridge Aquatic Centre (LU/15/18). The application contained a further shortfall in carparking and as a consequence was limited notified to the adjoining landowners. The submission period closes on the 24th April 218. h) On the 16 August 218, Cogswell Surveyors on behalf of Kentucky Trust lodged a subdivision consent (SP/124/17) to establish three new lots at 564 Maungatautari Road. The applicant failed to provide the required written approvals and the subdivision was limited notified and will be heard by Council s Regulatory Committee at the May 218 meeting. 5.3 Resource consents Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 3 of 22

64 68 Graph 1 highlights the Total Number of Resource Consents issued for the relevant periods of 16/17 and 17/18 financial years for comparison purposes. Graph 1 Comparison of Total Number of Resource Consents /17 17/18 1 Graph 2 highlights the Total Number of Land Information Memorandums issued for the relevant periods of 16/17 and 17/18 financial years for comparison purposes. Graph 2 Comparison of Total Number of Land Information Memorandums Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 4 of 22

65 69 A copy of the major resource consent applications currently in progress are attached as Appendix 1. 6 BUILDING For the period 1 January 218 to 31 March 218 there was 312 building consents issued with a total value of $75,585,161. This included 122 new dwellings. When compared to the same period in 217 this is an increase of 4 building consents issued. There has also been an increase in the value of building work of $19,81,292 and an increase in the number of new dwellings of 2 when compared to the same period in 217. There were 258 Code Compliance Certificates issued for completed work compared to 228 for the same period in 217. There were no significant building consents issued in the last quarter. Of the 122 building consents for new dwellings 62 were in Cambridge, 28 in Te Awamutu or Kihikihi and the balance of 32 spread across the remainder of the district. The average value of a new home in the quarter was $452,67. Table 3 highlights the Total Number of Building Consents issued for the relevant periods of 16/17 and 17/18 financial years for comparison purposes. Graph 3 Comparison of Total Number of Building Consents Table 4 highlights the Total Number of New Dwellings issued for the relevant periods of 16/17 and 17/18 financial years for comparison purposes. Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 5 of 22

66 7 Table 4 Comparison of Total Number of New Dwellings A copy of the relevant building consent information for the second quarter is attached as Appendix 2. 7 MONITORING & ENFORCEMENT 7.1 Complaints The total number of complaints received for breaches of the RMA, resource consent conditions, District Plan Rules, Bylaws, and general enforcement was 336 for the period 1 January 218 to 31 March 218. A breakdown of the complaints are as follows: Table 1 - Bylaw complaints Bylaw Complaints (excluding parking Number Littering 4 Stock Crossing / Stock on Road 2 Vegetation / Trees / Long Grass 5 Footpath obstruction 6 Buskers 1 Total 99 Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 6 of 22

67 71 Table 2 - District Plan complaints District Plan Complaints Number Fencing 3 Amenity 17 Animals 14 Earthworks 4 Home occupations 1 Noise hours of operation 3 Setbacks 16 Signage 1 Secondary dwellings 4 Miscellaneous 9 Total 9 Table 3 - Resource consent condition complaints Resource Consent Conditions Number Complaints 38 Monitoring of conditions 8 Total 46 Table 4 - Parking complaints Parking Complaints Number Overstay Parking 34 Obstruction of footpath / View 26 Heavy Motor Vehicles 22 Grass verge parking 2 Footpath parking 9 Miscellaneous 8 TOTAL 11 Vehicles parked for sale Warning 53 Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 7 of 22

68 Abatement Notices No abatement notices were issued in the period. 7.3 District Plan In the fourth quarter 9 complaints or queries were received in regard to District Plan and Resource Consent conditions/requirements. These included complaints concerning amenity values being breached, set-back provisions, animals being kept on properties and home occupations. A complaint regarding non-consented alterations to a heritage listed building was also made. In addition the Committee will be asked to review again the fencing provisions of the District Plan. The District Plan Residential Zone rule requires fences between buildings on a site (not between sites) and any road, public walkway or reserve shall be no higher than 1.2m in height if not visually permeable, or no more than 1.8m in height if visually permeable. Attached below is an example of a fence located at 25 King Street Cambridge which appears to be over 2.m in height. Either Council enforces the District Plan to ensure compliance such as the issue of Abatement Notice to reduce the height of the fence to 1.2m and leave it non-permeable or reduce the height of the fence to 1.8m and leave the top 6mm visually permeable. Alternatively the Council undertakes a change to the District Plan to allow for non-permeable 1.8m high fences. Councillor feedback is required in this regard. Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 8 of 22

69 Resource Consents The enforcement team has been actively monitoring compliance with previously issued resource consents as well as responding to complaints received via customer support. A total of 8 site visits were conducted as part of the monitoring process as well as the site visits undertaken in relation to the complaints received giving a total of 46 site inspections. 7.5 Bylaws Enforcement a) Parking There were 34 parking complaints received regarding cars overstaying and a further 26 for obstructing access ways and footpaths. 22 complaints were received about heavy vehicles (HT) parking in residential areas or close-by. The enforcement team has continued to pay attention to vehicles parked For Sale by the side of the road. A total of 53 letters have been issued advising that this constitutes a breach of the local bylaw and warning that further breaches will lead to the issuing of an infringement notice. In three instances an infringement notice was issued for non-compliance. 69 parking infringement notices were issued in this period: Table 5:Parking Tickets / Infringements Issued January February March Cambridge Te Awamutu Totals b) Litter The number of littering complaints 4 shows an increase over previous quarters. One (1) littering infringement was issued during for the quarter after a reported fly tipping in Roto-o-Rangi Road. 7.6 Swimming Pool Fence Inspections The Enforcement team also fielded twenty one (21) calls from customers inquiring as to the requirements to have swimming pool fences inspected. A number of inspections were carried pursuant to these inquiries coupled with the current compliance work. Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 9 of 22

70 Noise Control Under the Resource Management Act 1991, Council staff and contractors responded to a total of 26 excessive noise complaints this quarter. This is a reduction on the last quarter. These noise complaints related to the following Wards: Table 6 - Noise complaints Wards Cambridge/Maungatautari Wards 121 Te Awamutu/Kakepuku Wards 126 Pirongia Ward 13 Complaints The complaints resulted in 7 written directions to reduce noise and approximately 41 verbal directions. There were no noise Abatement Notices issued, and no seizures of noise equipment were undertaken. There were 4 complaints of unreasonable noise over the period, resulting in two noise measurements being taken. Most of these related to construction noise, vehicles, animals, aircraft and bird scaring devices. A number of complaints regarding training aircraft operating out of the airport have been passed to the Airport and the Community Liaison Meeting for investigation. 7.8 Nuisance/ Fire Permits Staff responded to 23 nuisance complaints during the quarter. Of these, 1 were for smoke nuisance or fire related matters. The remainder of complaints were for rubbish, vermin, odour and housing matters. There were 11 additional requests regarding pests (wasps, bees, possums etc) that were passed to the Regional Council or contractors for action. Work continues to reduce pigeon numbers in both towns. This is being treated as a health nuisance activity, as Council has no formal responsibility for wild or feral animals. A total of 19 urban fire permits were issued. Rural permits are now the responsibility of FENZ. 7.9 Alcohol Licensing There were no complaints to Council regarding licensed premises or breach of liquor ban. The District Licensing Committee heard three licence or manager certificate applications at public hearings during the quarter due to opposition from the public, Police, Medical Officer of Health or Licensing Inspector. The applications Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 1 of 22

71 75 were granted with conditions. The Chairperson and Deputy Chair are both independently determining unopposed applications. There have been 15 visits of licensed premises undertaken in this period. Minor issues were dealt with by verbal or written advice. This is below target due to staff work load in food and licensing areas. Applications and issues raised by reporting agencies continue to be complex and time consuming. 67 applications were determined by the District Licensing Committee in the quarter. A schedule of applications determined by the District Licensing Committee during the quarter is attached as Appendix Animal Control There were 198 animal control complaints or requests for service from the public in the quarter. Of these 487 were general administration requests for service and were resolved over the telephone. The balance required investigation or noting. The significant complaint areas are summarised below. Table 7 - Animal control complaints Type of Complaint Aggression / Rushing 21 Attacks or bites 19 Barking 142 Worrying stock 1 Wandering 254 Stock on roads /trespassing 29 Number of Complaints These complaints resulted in 125 dogs being impounded, of which 93 were claimed, 11 were euthanized and 5 were re-homed. 16 remained impounded or in foster care awaiting re-homing at the end of the period. One dog died in the pound. The cause was not established despite veterinarian and pathologist examination. Seventeen infringement notices were issued (though some will be cancelled or withdrawn).these include two issued to persons who unlawfully entered the pound and removed their dog. It was soon located and re-impounded. Ten of the dog attacks were on other animals, cats and other dogs. Two dogs implicated in a number of attacks of cats have been impounded. The remaining nine attacks/bites were on people. None are believed to have required more than firstaid attention. Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 11 of 22

72 76 The number of active dogs in the District as at 31 December 217 was 8396 with 15 of those yet to register for the current registration period. Of the total dogs registered 6 are classified as dangerous due to aggressive behaviour, and 1 as menacing due to breed or behaviour Registered Premises There was 1 complaint received about food premises or items of food over this period. The staff have carried out 21 food inspections or audits. This was on a par with the last quarter but is below target due to the workload of transitioning premises from the old regulations to the new Food Act regime. An additional Environmental Health Officer is being recruited. From the 417 premises (food and health) located in Waipa District none were unregistered or had fees outstanding at the end of the quarter. The number of total premises continues to change as premises move in and out of the new Food Act regime. Of the 342 food premises 29 have moved to risk based measures (Food Control Plans or National Programmes) under the new regime. Premises that have not now moved across are technically operating in breach of the Food Act and are to receive final warnings before enforcement action is undertaken. This has been a three-year transition with letters, workshops, media releases and personal visits used to make premises aware of the changes. The Environmental Services Team Leader has completed work necessary to have Waipa District Council recognised as an Agency to undertake audits of National Programmes (the lower risk premises) which involved the writing and auditing of a Quality Management System. This approval has been granted, but staff have no capacity for this work at present, and will reassess at the end of the next quarter. 8 STATISTICS YEAR TO DATE A copy of the Monitoring and Enforcement Statistics and other permit information for the period 1 July March 218 is attached as Appendix 4. Wayne Allan MANAGER PLANNING & REGULATORY David Hall GROUP MANAGER PLANNING & COMMUNITY RELATIONS Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 12 of 22

73 77 Appendix 1 MAJOR PLANNING RESOURCE CONSENTS No. Applicant / Agent LU/129/17 D B Patel 38 Thornton Road, Cambridge SP/165/17 & LU/338/17 Transland Developments 29 Ltd LODGED & IN PROGRESS Address Proposal Status/Key points Planning / Engineering Contacts 1/95 Swayne Road, Cambridge SP/198/17 Erkkila 314 Aspin Road, Cambridge LU/15/18 Waipa District Council Williamson Street, Cambridge SP/124/17 Kentucky Trust 564 Maungatautari Road Construct mixed use development in residential zone Compact Housing Development and concurrent subdivision of one lot into 34 lots Subdivision to create nine Environmental Benefit Lots Variation to the Cambridge Aquatic Centre resource consent Subdivision to create three new lots. SP/24/18 TDM Homes 235 Bond Road Subdivision to create 14 undersized residential lots Application is on hold at the applicants request On hold - further information requested Publically Notified, submissions close on 7 th May 218 Limited Notified (car parking), submissions close on 24 April 218 Application due to be heard by Councils Regulatory Committee at the May meeting. On hold written approvals required Kath Drew Kath Drew Murray Kivell Murray Kivell Wade Hill Wade Hill RECENTLY APPROVED Planning no. & location LU/244/17 Applicant Address Proposal Status WDC Planning / Engineering Contacts Waikato Kindergarten Association 1-18 Victoria Street, Cambridge Redevelopment of existing kindergarten to accommodate up to 12 children Approved by Council s Regulatory Committee. No appeals received. Hayley Thomas Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 13 of 22

74 78 RECENTLY APPROVED Planning no. & location SP/148/17 - Objection Applicant Address Proposal Status WDC Planning / Engineering Contacts Hittmann 221 Bell Road, Te Awamutu Transferable Development Right Subdivision The Objection was heard by Council s Regulatory Committee who upheld the Planners decision to decline the subdivision. Hannah Divehall Cambridge Te Awamutu Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 14 of 22

75 79 Appendix 2 Building Consents Issued for the period 1 January March

76 8 Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 16 of 22

77 81 Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 17 of 22

78 82 Appendix 3 Applications Determined by the District Licensing Committee 1 January 218 to 31 March 218 APPLICANTS NAME ASSOCIATED PREMISES LICENCE TYPE Riverside Golf Club Incorporated Riverside Golf Club and Golf Course Special Licence Central Bowling Club Cambridge Inc Central Bowling Club Cambridge Inc Special Licence Cambridge Repertory Society Inc The Gaslight Theatre Special Licence Te Pahu Hall Society Committee Te Pahu Hall Special Licence Northland Regional Water Ski Association Piarere Water Ski Club Hora Hora Domain Special Licence TAN France Julian Ang The Redoubt Bar & Eatery Special Licence AHUJA Manpreet Joy's Bar Renewal Manager Raminder Kaur Thirsty Liquor Renewal Manager McDonnell Terrace Keith Onyx New Manager DAY-HENARE Azure Rose Five Stags Pirongia New Manager Parvinder Jit Summan Air New Zealand Koru Lounge Renewal Manager Kelly Lynn Case Superliquor Te Awamutu Renewal Manager Robert Alexander Bradley Churchill s Café Renewal Manager Kayla Jade Miller Stables on Alpha New Manager Harinder Singh Countdown Cambridge Renewal Manager Café Oasis (Cambridge) 216 Limited Café Oasis New On Licence Krystle Ann Fabish Fahrenheit Renewal Manager BHAI Karlene Maree No Association Renewal Manager Jatin Pragmodh Bhai No Association Renewal Manager Sherry Ludlam CHS Rowing Cambridge High School Special Licence Clara Astrid Weinzettl Podium New Manager Samantha Meredith Clarke Fahrenheit Renewal Manager Jasvinder Parmar Pirongia Four Square Renewal Manager Noel Cimadom Alpino Cucina Renewal Manager Leamington Rugby Sports Club Leamington Rugby Sports Club Special Licence SRG Holdings Limited Fresh Choice Te Awamutu Temporary Authority Lauren Leigh Ruddock Good Union Renewal Manager Leanne Melissa Davy Cambridge Raceway New Manager Tanud Kaewkomane Lemongrass Thai Restaurant Renewal Manager Ann Patricia Lincoln Pak n Save Te Awamutu Renewal Manager Kihikihi Polo Club Incorporated Kihikihi Domain Special Licence Siobhan Boughton ( Rukuhia School PTA) Rukuhia Community Hall Special Licence

79 83 APPLICANTS NAME ASSOCIATED PREMISES LICENCE TYPE Emily Jean Gane Liquorland Te Awamutu Renewal Manager Grace Litia Kennedy Pak n Save Te Awamutu Renewal Manager Melissa Ann Hayler Alpino Cucina E Vino New Manager Dagsha Patel Shakespeare Street 4 Square Renewal Manager Monique Anne Winifred McNabb Prince Albert New Manager Jennifer Kaye Rickards Waipa Workingmen's Club Renewal Manager Adam Graham Adkins Te Awamutu Sports Club New Manager Roderick John Pool Pak n Save Te Awamutu New Manager Henley Hotel Limited The Henley new On Licence Hummingbird (215) Limited Hummingbird Café Special Licence The Partnership of Robert Alexander Bradley and Hannah Clare Bradley Churchill s Café Renewal On Licence Mykonos Moana Pita Superliquor Te Awamutu Renewal Manager Kaipaki Promotions Limited Mystery Creek Special Licence Prisha's Hospitality (217) Limited Royal Cambridge Indian Restaurant Temporary Authority Carly Jo Marriot Mc Donald Fresh Choice Leamington New Managers SWIPS Limited Chow & Tipple Event Special Licence Fine Wine Shop Limited Chow & Tipple Event Special Licence Shunters Yard Brewery Limited Chow & Tipple Event Special Licence Hot Water Brewing Company Chow & Tipple Event Special Licence SP & RK Limited Chow & Tipple Event Special Licence Cambridge Union Limited Chow & Tipple Event Special Licence Mystery Creek Wines 27 Limited Chow & Tipple Event Special Licence Kono Beverages Chow & Tipple Event Special Licence Volcanic Hills Winer Chow & Tipple Event Special Licence Pilot Brewery Limited Chow & Tipple Event Special Licence Chow and Tipple Limited Chow & Tipple Event Special Licence Onyx Restaurant Limited Onyx On Licence Renewal Prisha's Hospitality (217) Limited Royal Cambridge Indian Restaurant Temporary Authority J S J ENTERPRISES LIMITED The Clubhouse Cafe and Sports Bar On Licence Renewal Joanne Leigh on behalf of Waikato Region of the NZ Barefoot Waterski Club - Piarere Ski Club Special Licence WILDE BLOSSOM INVESTMENTS LIMITED The Lily Pad Cafe On Licence Renewal Hamilton Airport Hotel Limited Hamilton Airport Hotel On Licence Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 19 of 22

80 84 Appendix 4 Monitoring and Enforcement Statistics and Other Related Permit Information for the Period 1 July March 218 Type of Activity 1 July 217 to 3 September 217 RMA Resource Consents: Number of Complaints; Number of Compliance Inspections; Number of Breaches Detected; Number of Abatement Notices Issued; Number of Infringement notices Issued; Number of Warning Letters Issued October 217 to 31 December January 218 to 31 March April 218 to 3 June 218 Total RMA District Plan: Number of Complaints; Number of Compliance Inspections; Number of Breaches Detected; Number of Abatement Notices Issued; Number of Infringement notices Issued; Number of Warning Letters Issued Bylaw Vehicle Parking (i.e. illegal parking in disabled car parks or exceeding time requirements, parking on footpaths etc., heavy vehicles parked in residential areas, vehicles advertised for sale on road reserves): Parking Complaints; Parking Infringement Tickets Issued; Warning letters issued Bylaw- Illegal Dumping: Illegal Dumping Complaints; Infringement Notices Issued; Warning letters Issued Bylaw Trees Overhanging footpath: Tree Complaints; Warning Letters Issued Bylaw Long Grass (Fire Hazard): Long Grass Complaints Warning Letters Issued RMA / Bylaw: Illegal Signs Removed Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 2 of 22

81 85 Type of Activity 1 July 217 to 3 September 217 Noise: Total Excessive Noise Complaints; Te Awamutu /Kakepuku Wards Cambridge/Maungatautari Wards Pirongia Ward Total Unreasonable Noise Complaints; Abatement Notices Issued; Infringement Notices Issued; Written Noise Directives Issued; Verbal Noise Directives Issued; Stereo Equipment Seizures October 217 to 31 December January 218 to 31 March April 218 to 3 June 218 Total Bylaw - Fire and Smoke: Fire and Smoke Complaints; Urban Fire Permits Issued; Rural Restricted fire Permits Issued; Rural Fire Permits Issued Bylaw- Other Nuisance Complaints (i.e. Odour, Vermin, Housing Cleanliness) Nuisance Complaints Animal Control Complaints / Requests for Service: Aggression Attack or bite Barking Breach of Bylaw o Dog off lead o Fouling in public place o Dogs in prohibited areas Multi dogs on property o Bin or sign requests/maintenance Rushing in public Dog worrying stock General info/admin Lost/found dog notifications Welfare Unregistered Wandering Stock on roads/trespassing Other (eg welfare of stock) Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 21 of 22

82 86 Type of Activity 1 July 217 to 3 September 217 Animal Control Dogs: Dogs Registered; Dogs Un-registered; Dogs Impounded; Dogs Re-Homed*; Dogs Claimed*; Dogs Euthanized*; Stolen/Escaped In pound/foster care at end quarter Menacing Dog Classifications (total); Dangerous Dog Classifications (total); Animal Control Infringement Notices Issued* *Provisional figures pending outcome of dog registration process /dogs currently impounded October 217 to 31 December January 218 to 31 March April 218 to 3 June 218 Total Food and Health Premises: Food / Premises Complaints; Food Hygiene Requisitions; Food Hygiene Inspections/Food Act Audits; Health Premises Inspections Registered Food or Health Premises Inspection only food premises Outstanding Food and Health Premises Registrations/Inspection fees. Food Control Plan/National Program premises Licensed Premises: Alcohol Licensing Complaints Inspections of Licensed Premises(including CPO); Controlled Purchase Operations for Sale of Alcohol (CPO)*: o Premises Visited o Premises with Breaches Detected (Selling Alcohol to Minors) Checking Food Availability Operation* Premises Visited; Premises with Breaches Detected *Operations in conjunction or undertaken by NZ Police and /or DHB Number of current on-licences Number of current off licences Number of current club licences Report to Regulatory Committee May 218 Quarterly Planning & Regulatory Services Report (1 January March 218) Page 22 of 22

83 87 N E W S L E T T E R April 218 connecting globally through technology Sister Cities NZ Conference May 218 Lower Hutt MAY 218 REGISTER NOW AT scnz218 huttvalleynz.com/scnz218 From the board - new member Introducing Emeritus Associate Jan Fitz-Gerald, Chief Executive, Institute of Global Engagement New Zealand The Institute is a dedicated educational short-term study group program service provider. We design, develop and host customised programs (up to eight weeks) for university, college and high school students. As a relatively new institution our markets are primarily the USA and China with Japan and Vietnam with growing interest. We design programs according to the subject needs of universities and colleges and contextualise curriculum for experiential learning delivery within the New Zealand environment. Executive and professional education programs have also been presented to government and NGO officials from China, Thailand, Vietnam, Indonesia and South America. Youth Leadership Summit, for youth of the sister cities and schools of China and New Zealand, July 218 We are particularly proud of our most important not-forprofit project. This is the Youth Leadership Summit that was hosted for the first time in 217 at the University of Auckland School of Business and with the support of many local organisations. The main purpose is to prepare future leaders and global citizens of China and New Zealand to work together within a cross cultural environment. The Summit is for youth (age 15 to 19) of the sister cities and schools of New Zealand and China. It will be hosted in 218 by the Qingdao (Auckland s sister city) Education Bureau and Foreign Affairs Office. We are currently reaching out to schools and universities for interest in the event and to join a New Zealand delegation. This culturally enriching event includes a three day conference in Qingdao and eight days of special topics (culture, history, technology and education) in Beijing, Qufu and Hangzhou. We are grateful for the support of Sister Cities New Zealand to the first Youth Leadership Summit held in Auckland last July, and for leading Kōrero - youth debate and hope that members may wish to join the delegation or seek details for colleagues and family. We are delighted to join the association and look forward to growing our sister city initiatives for youth. Further details, program and registration forms can be obtained from summit@globalengagement.ac.nz

84 NEWSLETTER April Southern Sister City Visit By Paul Casson, Chief Executive, Venture Southland The potential for a sister city agreement between Southland and Argentina was discussed in February when Argentine Ambassador, His Excellency Mr Fausto López Crozet, and President of Sister Cities New Zealand, Hiromi Morris was hosted by Paul Casson Chief Executive for Venture Southland in Invercargill. Meeting with the Mayors and Chief Executives of the Queenstown District, Invercargill City, Southland District and Gore District Councils His Excellency and Hiromi Morris were able to discuss the benefits of potential collaboration between the Southland region and Argentina. On his first visit to Southland the Ambassador was interested in exploring opportunities presented in the tourism, education, agriculture and fishing sectors. The Ambassador saw many similarities between Argentina and the Southland region and believed that there were many mutually beneficial relationships able to be established. Hiromi Morris approached Venture Southland to organise the meeting between the Southern Mayors, chief executives and key stakeholders recognising the importance of region to region relationships and collaboration. As Sister Cities New Zealand (SCNZ) aims to foster cultural understanding between New Zealand and people around the world the meeting provided an ideal environment for Hiromi Morris to provide an update on SCNZ. Approximately 15 active relationships have been established between communities, towns, cities, and rural districts and communities overseas. These international contacts are estimated to be worth an estimated $5 million a year to New Zealand in tourism and cultural exchange dollars alone. Venture Southland was able to design an extensive itinerary for His Excellency and Hiromi Morris which included a special powhiri (Maori-welcome) by students and staff to Southland Boys High School, a site visit to Southern Institute of Technology and a tour of Bill Richardson Transport world hosted by Director, Joc O Donnell Director and Tourism Manager, Hannah White. The visit was of immediate benefit for Venture Southland s International Education Manager, Joice Dondalski as His Excellency was able to provide contact details for her to use in Argentina when attending education fairs and expos. His Excellency and Hiromi Morris were very impressed with the initiatives being undertaken in the Southland region and their meetings highlighted the many opportunities in which Argentina and Southland could work together. Venture Southland appreciated the work of Hiromi Morris to initiate this meeting and will work with Air New Zealand, Tourism New Zealand and other key stakeholders to build upon the opportunities identified. Updates from Wellington City Council By Tom Yuan, International Relations Manager The start to 218 has been all about planning for the future for Wellington City Council s International Relations team. This week the Environment Court dismissed an appeal against the proposed redevelopment of Frank Kitts Park, meaning construction of the long awaited Chinese Garden can finally commence. The WCC International Relations team has been entrusted with procuring $4.5 million from Wellington s sister and partner cities in China for the project. The International Relations team has also begun to establish a Wellington Japan Festival Trust to manage the event organisation of the biennial Japan Festival amid its growing popularity in the capital. 218 will be the 7th time Wellington has held the event, with the dedicated support of our sister city Sakai. A senior official delegation from Zhejiang, Wellington Region Economic Partner Province in China, will visit Wellington during the SCNZ Conference in May. They will bring over 1 children s artworks to display with local children s artworks from Te Aro Primary School in Wellington City Central Library and at the Arise Centre. Photos of the 218 SCNZ Youth Trip to China will also be included in the Exhibition.

85 NEWSLETTER April Sister Cities New Zealand Regional Forum By Toni Grace, International Relations Manager, Palmerston North City Council On Friday 23 March Palmerston North City Council hosted an almost 8-strong regional forum for Sister Cities New Zealand. Participants included diplomats as well as local authorities and economic development agencies (EDAs) from the central North Island. The forum discussed how cities and regions can work together with central government, key organisations, and the diplomatic corps, to make the most of international relationships and opportunities. There was also a focus on wider tourism, education and economic opportunities from international partnerships. A key message from the Forum was the need for coordination, given the many agencies and players involved in this space. Regional forums and umbrella organisations like Sister Cities New Zealand provide an important coordination point for Councils and EDAs to benefit from collective international efforts and knowledge. International relations is no longer just the remit of capital cities or huge metropoles, says Palmerston North Mayor Grant Smith. We re increasingly seeing the rise of small cities and districts in this space, and the benefits that can come from local government support and enablement for greater international connectivity. PNCC International Relations Manager Toni Grace, who coordinated the event, said the forum ran expertled panels to create interactive conversations. We discussed practical ways we can all work together for greater impact; from joint education or tourism initiatives, through to digital channels for schools that prepare young people for a cross-cultural future. By being proactive, Councils and EDAs can foster a strong sense of globalisation the ability to think global and act local. Among those attending were ambassadors, high commissioners and embassy staff representing a number of countries that have current or potential sister cities in New Zealand, or want to strengthen connections with local government and regional communities. Representatives from CLAIR Sydney (the Council of Local Authorities for International Relations) were also special guests at the Forum, presenting on the many ways that they help support New Zealand-Japan Sister City relationships and exchanges. The forum was coordinated to coincide with the city s Festival of Cultures, with many of the visiting diplomats staying to join the Festival of Cultures World Food, Craft and Music Fair on Saturday. The annual week-long festival celebrated the vibrancy and contribution that Palmerston North s many diverse cultural communities make to the city. Left: Forum participants at the SCNZ Regional Forum, held in the Palmerston North City Council Chamber Below: Mayor Grant Smith, SCNZ President Hiromi Morris and PNCC International Relations Manager Toni Grace, with several of the diplomats and representatives that attended the SCNZ Regional Forum.

86 NEWSLETTER April Mahina (Tahiti) Delegation visits Gisborne By Jan Calder, Secretary, Gisborne District Sister Cities, Photos by Whitiaua Ropitini, Gisborne District Council Sister City Mahina (Tahiti) Delegation was hosted by Gisborne Mayor & Mayoress Meng and Ying Foon for 5 days at the end of February 218. The Sister City relationship was first signed on 3/11/26 in Gisborne. The delegation included Tavana (Mayor) Damas Teuiria and wife Catherine Haumani, Councillor in Charge of Tourism Edgar Fritch, his wife Herenui Ori and Councillor in Charge of Communication Orama Gooding. Mahina and Gisborne have many common interests including the migrations to NZ from the Pacific, "Tupaia" the Tahitian navigator/interpretor who sailed with Lieutenant James Cook in the HMS Endeavour on Cook's maiden voyage to NZ where the first landing on Aotearoa soil took place on 9th October 1769 and the study and viewings of the "Transit of Venus". Over the last 3 odd years the development of the sport of Waka Ama here in the rivers of Gisborne and then New Zealand wide has been a shared interest with Mahina and all of the Pacific Islands. Powhiri at "Awarua" (GDC) L - R Mahina Mayor Damas Teuira, Gisborne Mayor Meng Foon, Cr Edgar Fritch, Cr Orama Gooding. Hauiti Marae at Tolaga Bay. L - R Catherine Haumani, Herenui Ori, Clr Fritch, Mayor Meng Foon, Mayor Damas Teuira, Tolaga Bay Identity, Cllr Gooding. Navigating the bay and coastline on "the district s new floating classroom" Te Waka Haurua Tairawhiti hosted by Te Aturangi Nepia-Clamp and crew. Mareikura Waka Ama Club with Founders Matahi and Raipoia Brightwell (back 2nd and 1th left). GDC full Council Meeting, Mayors signed documents to reaffirm the SC relationshp between the two cities. L - R Cr Fritch, Mayor Damas Teuira, Mayor Meng Foon, GDC Chief Executive Nedine Thatcher-Swann. Departure day - shared planting of a Pohutukawa sappling within the GDC grounds beside the Teruheru River to commerate Mahina SC visit February 218.

87 NEWSLETTER April Visit from the Argentine Network of Municipalities against Climate Change (RAMCC) By Mariana Alvarez Rodríguez, Deputy Head of Mission-Counsellor, Embassy of the Republic of Argentina. The Embassy of Argentina in New Zealand organised several meetings for the delegation of the Argentine Network of Municipalities against Climate Change (RAMCC) who visited New Zealand from 19 to 23 March, with a view to have a dialogue on the way local governments address climate change. Argentina and New Zealand cooperate to tackle climate change at international fora, since both countries share national circumstances that affect the implementation of solutions. The delegates came from Godoy Cruz (province of Mendoza), Rosario (province of Santa Fe), and Villa María (province of Córdoba). On Wednesday 21st March, the RAMCC representatives met Sister Cities NZ President, Hiromi Morris, and its Vice-President, Mayor Ray Wallace. They exchanged views regarding the rise of local government international relations -including sister city developments-, and of new areas of possible cooperation such as climate change-. Following the kind invitation of Mayor Wallace, the delegates visited Hutt City on Friday 23rd to know more about the local challenges and several environmental initiatives. During their visit to New Zealand, the delegation had a meaningful dialogue with representatives of Auckland City Council, Wellington City Council, Palmerston North City Council, Horizons Regional Council, and Local Government New Zealand. They visited Auckland University of Technology and the Energy Efficiency and Conservation Authority. In addition to this, the delegates met with officials of the Ministry for Environment, Ministry of Foreign Affairs and Trade, and Ministry for Primary Industries to better understand New Zealand international objectives and challenges. Among other issues, they were briefed on the work undertaken by the government and the Global Research Alliance on mitigation of agricultural greenhouse gases, in the context of the promotion of sustainable production. They explored as well the National climate change programme, and the Guidance for local governments on preparing for climate change, and to deal with adaptation at a local level. In March 217 Argentina and New Zealand signed an Arrangement for Agricultural, Livestock and Agro- Industrial Cooperation, that has been welcomed by the public and private actors. In that context, cooperation to address climate change is of the utmost importance, since both countries agree that in today s global markets our strong agricultural industries should complement each other to satisfy the rising global demand for food. Above L-R: Mariana Alvarez Rodríguez and Ambassador Fausto López Crozet with Hiromi Morris and Mayor Ray Wallace. Right: The RAMCC delegation at a meeting with the Hutt City Council team.

88 NEWSLETTER April Palmerston North welcomes RAMCC delegation from Argentina By Toni Grace, International Relations Manager Last month the Argentine Network of Municipalities against Climate Change (Red Argentina de Municipios frente al Cambio Climático -"RAMCC" for its Spanish acronym-) visited Palmerston North to talk about the work underway in the region on environmental sustainability. The delegation first visited the Palmerston North City Council where they met with Councillors Brent Barrett and Duncan McCann (leads of the Council environmental sustainability portfolio) and expert council staff to hear about the city s new Eco City strategy and related plans. The RAMCC delegation then spent the afternoon at Horizons Regional Council, led by Councillor Gordon McKellar. As well as a presentation about the Sustainable Land Use Initiative, the RAMCC delegation got to visit the Manawatu River monitoring site and Fonterra Innovation. The visit builds on the similar challenges that Argentina and New Zealand face regarding climate change, including sustainable agricultural production, promoting energy efficiency and renewable energies, management of waste, sustainable transport and adaptation to climate change. The objective of the visit was for the RAMCC was to learn lessons from the New Zealand local and regional governments experiences, as well as the solutions developed in cooperation with the private sector and other relevant stakeholders. The RAMCC is an instrument of coordination and implementation of local public policies against climate change in the cities and towns of Argentina. In this framework, actions are coordinated, experiences are shared and the results of programs developed by the municipalities are assessed. Among other activities, the RAMCC provides training programs aimed at the Argentine Local Governments, and in recent years has taken leaders to Denmark, Finland, Sweden, the Netherlands, Belgium and Germany. More information about the organisation can be found at Civil Defence Spot: Mihara Emergency Management exchange By Tina Hodges, Communications Advisor, Palmerston North City Council The Palmerston North City Council Emergency Management team was delighted to host Mihara (Japan) City Council s Superintendent of Emergency Management, Shogo Kosako to share knowledge around Civil Defence and strengthen our capabilities across the board in disaster preparedness, management and response. The week long exchange saw Mr Kosako and Council s Emergency Management team visit various sites, including the Manawatū River and catchments, stopbanks and Flygers Line spillway. Both cities share very similar structures and approaches in dealing with emergencies, it was a great opportunity to share expertise and civil defence learnings between the cities, says Council s Head of Emergency Management, Stewart Davies. Mr Kosako s visit to New Zealand finished with three days attending the Massey University Emergency Management Summer Institute, where the focus was around building resilient communities. Public education, community engagement and public participation play a key part in building resilient communities says Mr Davies. We re incredibly lucky to have such committed, hardworking and highly skilled staff and volunteers that provide a range of emergency services, which speaks volumes to our community spirit, he says. The Council s Emergency Management team are now in the process of creating community response groups around the city boundary. Response groups help communities to be more prepared and self-reliant in the event of a disaster or emergency. We re on the lookout for volunteers! Find out more here: pncc.govt.nz/ communityresponsegroups