Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge DEPUTATION- LEARNING EXPERIENCES OUTSIDE THE CLASSROOM

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1 Time: Date: Venue: 6.00pm Wednesday, 3 February 2016 Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge INDEX AGENDA Cambridge Community Board- 3 February 2016 DEPUTATION- LEARNING EXPERIENCES OUTSIDE THE CLASSROOM PAGE NO. 1-9 NO PAPERS MINUTES OF PREVIOUS MEETING 1 December CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES Cambridge Reserve Landscape Committee -7 December 2015 Le Quesnoy Sister City Committee- 7 December DIVISIONAL REPORTS Service Delivery Report as at 3 February 2015 Treasury Reports as at 30 November and 31 December 2015 Building Statistics- November and December 2015 Civil Defence Emergency Planning Report {1 October to 31 December 2015) Planning and Regulatory Services Report (1 October to 31 December 2015) INWARDS CORRESPONDENCE Guinness World Record, Central Bowling Club Cambridge Inc Community Service Award, Bihoro Town Office Sister Cities New Zealand - Newsletter, December 2015 and Draft Programme 2016 Conference INVOICE- NZWEBHOST, CAMBRIDGE LE QUESNOY WEBSITE WAIPA DISTRICT COUNCIL -. MAUNGATAUTARI SCENIC RESERVE MANAGEMENT PLAN February 2016 Page

2 INDEX PAGE NO. BOARD MEMBERS REPORT FROM MEETINGS ATTENDED NO PAPERS RESOLUTIONS UNDER ACTION AND NOT INCLUDED IN THIS AGENDA COMMITTEE MEETING/ FUNCTION DATES- FEBRUARY 2016 ITEMS FOR NEXT BOARD MEETING NEXT MEETING NO PAPERS NO PAPERS NO PAPERS 3 February 2016 Page

3 AGENDA ITEMS PAGE NO. 1 MEMBERS MJ Pettit, Chairperson EM Andree-Wiltens, PTJ Coles, JA Epps, SDC Milner, GRP Webber, RWN Wright In Attendance Public 2 APOLOGIES 3 LATE ITEMS 4 CONFIRMATION OF ORDER OF BUSINESS Recommendation That the order of the meeting be confirmed. 5 PUBLIC FORUM 6 DEPUTATION- LEARNING EXPERIENCES OUTSIDE THE CLASSROOM Tereora Crane, Education Facilitator of the Te Awamutu Museum, will provide an overview ofthe Learning Experiences Outside the Classroom (LEOTC) programme. 7 MINUTES OF PREVIOUS MEETINGS File: Minutes of the meeting held 1 December Recommendation That the minutes of the meeting held 1 December 2015, as circulated with the agenda, be confirmed as a true and correct record of proceedings. 3 February 2016 Page

4 AGENDA ITEMS PAGE NO. Matters Arising Hautapu Cycleway Chairperson Pettit and Board Member Coles to provide an update Signboard, Poets and Authors Res:5/15/250 Council staff have had the opportunity to review the data presented by Jean Crane. Considerable information has been compiled by the author. Staff advise that similar information has been collated and published by Ruth Wilkinson in 1980 called "Streets of Cambridge and Senior Citizens' Tales" which is a history of street names in Cambridge and Leamington. If the Board choose to dedicate an area to showcase those that have street names after them, it may well be necessary to review the information presented and agree on what authors/poets should be acknowledged, as to showcase them all would be a considerable expense. Staff would work with Board members to agree a way forward. 8 CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES 8.1 Cambridge Reserve Landscape Committee File: / The minutes of the Cambridge Reserve Landscape Committee meeting of 7 December 2015 Recommendation That the unconfirmed minutes of the Cambridge Reserve Landscape Committee meeting of 7 December 2015 be received. The committee made the following recommendations to the Board Victorian Style Telephone Booth Recommendation That the Cambridge Community Board approve up to $200 for appropriate signage for the Victorian Style Telephone Booth to be known as "Cambridge Little Library". 3 February 2016 Page

5 AGENDA ITEMS PAGE NO Hautapu Cycleway Recommendation That the Cambridge Community seek permission from Kiwi Rail for access to the Hautapu Cycleway for maintenance purposes and installation of signage. 8.2 Le Quesnoy Sister City Committee File: / The minutes of the Le Quesnoy Sister City Committee meeting of 7 December 2015 Recommendation That the unconfirmed minutes of the Le Quesnoy Sister City Committee meeting of 7 December 2015 be received. 9 DIVISIONAL REPORTS 9.1 Service Delivery Report File: /3 The report of Group Manager Service Delivery as at 3 February Recommendation That the information contained in the report of Barry Bergin, Group Manager Service Delivery, be received. 9.2 Treasury Report File: The reports of Manager Finance for the periods ended 30 November and 31 December 2015 The draft Treasury Report for the period ended 31 January 2016 will be distributed at the meeting for information purposes. Recommendation That the reports of the Manager Finance for the periods ended 30 November and 31 December 2015, be received. 3 February 2016 Page

6 AGENDA ITEMS PAGE NO. 9.3 Building Statistics Building Statistics for November and December 2015 The statistics for December include- Cambridge Ward New dwelling with basement garage- $1,200,000 Extend existing school hall, additional new classroom and refurbishment of three existing classrooms at Cambridge High School - $1,500,000 Te Awamutu Ward New library- $4,100,000 New aged care facility at Highfield Country Estate- $8,300,00 Recommendation That the Building Statistics for November and December 2015 be received. 9.4 Civil Defence Emergency Planning Report (1 October to 31 December ) File: The report of Wayne Allan, Local Civil Defence Controller and Martin Berryman, Emergency Management Operations Manager Recommendation That the Civil Defence Emergency Planning report from Wayne Allan, Local Civil Defence Controller and Martin Berryman, Emergency Management Operations Manager, for the period 1 October to 31 December 2015 be received. 9.5 Planning and Regulatory Services Report (1 October to 31 December ) File: /3 The report of Wayne Allan, Manager Planning and Regulatory Recommendation That the Planning and Regulatory services Report from Wayne Allan, Manager Planning and Regulatory for the period 1 October to 31 December 2015 be received. 3 February 2016 Page

7 AGENDA ITEMS PAGE NO. 10 INWARDS CORRESPONDENCE 10.1 Guinness World Record, Central Bowling Club Cambridge Inc File: /1 84 A letter from the Central Bowling Club Cambridge Inc seeking witnesses to the Club's attempt to break the Guinness World Record of 180 hours playing uninterrupted lawn bowls. During the event there must be two witnesses on the premises observing the bowling, these witnesses are not able to be members of the club or related to the players. The attempt to break the world record will commence on Saturday 19 March at 12.00pm. Recommendation That the letter dated 19 January 2016 from Central Bowling Club Cambridge Inc be received Community Service Award, Bihoro Town Office File: /1 86 A letter of appreciation from the Bihoro Town Office for the recent Community Service Award presented to Takanori Toyoshima. Recommendation That the dated 8 December 2015 from Bihoro Town Office be received Sister Cities New Zealand File: (a) Newsletter December Recommendation That the Sister Cities New Zealand Newsletter December 2015 be received. (b) 2016 Conference Draft Programme Early bird registration for the conference is $550 plus GST prior to 10 March, otherwise $650 plus GST applies. Recommendation That the draft programme for the 2016 Sister Cities Conference be received. 3 February 2016 Page

8 AGENDA ITEMS PAGE NO. 11 INVOICE - NZWEBHOST, CAMBRIDGE LE QUESNOY WEBSITE File: / An invoice from NZWebHost for hosting the Cambridge Le Quesnoy website. Recommendation That the invoice of $71.40 plus GST from NZWebHost for the Cambridge Le Quesnoy website be received and authorised for payment from Council's Sister Cities budget. 12 WAIPA DISTRICT COUNCIL MANAGEMENT PLAN File: P /1 MAUNGATAUTARI SCENIC RESERVE 106 The Maungatautari Scenic Reserve Management Plan (RMP) is currently being reviewed. Feedback is requested to assist with the preparation and direction of the draft RMP by 1 March Recommendation That the letter dated 22 December 2015 from Waipa District Council be received. 13 BOARD MEMBERS REPORT FROM MEETINGS ATTENDED ON BEHALF OF THE CAMBRIDGE COMMUNITY BOARD Board Members who have attended meetings on behalf of the Cambridge Community Board may give feedback to the Board. (Discussion item only, resolutions not appropriate.) Cambridge Chamber of Commerce (Epps) Cambridge Community Arts Council (Andree-Wiltens) Cambridge Tree Trust (Coles/Wright) Cambridge Resthaven (Andree-Wiltens) Cambridge Safer Community Charitable Trust (Wright) Waipa District Council (Milner/Webber) Cambridge Social Services Committee (Wright) Cambridge Wastewater Treatment Plan - Project Advisory Group (Andree Wiltens/Wright) Mayor Mentoring Group (Pettit) Cambridge Autumn Festival (Epps) 3 February 2016 Page

9 AGENDA ITEMS PAGE NO. Waipuke Working Group (Andree-Wiltens) Special Interest Groups 14 COMMUNITY BOARD RESOLUTIONS UNDER ACTION AND NOT INCLUDED AS AN ITEM IN THIS AGENDA File: Schedule of Cambridge Community Board Resolutions Under Action as at 22 January 2016 Recommendation That the Cambridge Community Board Resolutions Under Action as at 22 January 2016 and not included as an item in this agenda be received. 15 COMMUNITY BOARD MEETING/FUNCTION DATES- FEBRUARY 2016 Cambridge Reserve Landscape Committee Le Quesnoy Sister City Committee ANZAC and Remembrance Day Organising Committee Monday, 15 February Monday, 15 February Monday, 29 February 4.00pm 5.00pm 4.30pm 16 ITEMS FOR NEXT BOARD MEETING Items for the Board meeting requested by Board Members should be by way of Notice of Motion in accordance with Standing Orders. 17 NEXT MEETING To be held on Wednesday, 2 March February 2016 Page

10 Time: Date: Venue: 6.00pm Tuesday, 1 December 2015 Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Members MJ Pettit, Chairperson EM Andree-Wiltens, PTJ Coles, JA Epps, SDC Milner, GRP Webber, RWN Wright In Attendance Gary Knighton, Manager Strategic Partnerships Paul Strange, Road Engineer (Planning and Design) [Item ] Noelene Barr, Committee Secretary Public 7 Press l<im Prichard, Your Cambridge News 2 APOLOGIES Nil 3 LATE ITEMS Nil 4 CONFIRMATION OF ORDER OF BUSINESS RESOLVED 5/15/236 That the order of the meeting be confirmed with item 10.1 brought forward following item 7 due to the presence of staff Andree-Wiltens/Coles 1 December 2015 Page

11 5 PUBLIC FORUM Don Willoughby, Chairman of the Cambridge Tree Trust provided an update on the activities of the trust including there are 15,000 plants growing on in the nursery and the Annual General Meeting will be held next Tuesday at 10.30am. Also in the nursery are two oak trees grown from acorns which can be traced back to an oak tree presented to Jack Lovelock at the 1936 Olympic Games in Berlin. One of these trees is to be planted at the Athletic Park on Vogel Street and the other at Lake Te Ko Utu, each with interpretative signage explaining the history of the trees. David Cooney raised concerns relating to parking on the northern side of Queen Street and said that when trees and part of the grassed area were removed down to the Bryce Street intersection, the road was sealed to provide additional parking in the area. It was the expectation that a combination of both parallel and angle parking would be provided. As this was never completed a combination of parking problems have occurred which was supported by photographs presented at the meeting. Paul Strange, Road Engineer {Planning and Design) advised that a strategic parking study is to be undertaken investigating parking issues in both the Te Awamutu and Cambridge central business districts. A site meeting to be arranged with Council staff, Board members and David Cooney. A concerned resident queried why Council did not have a policy relating to Bed and Breakfast providers in residential areas and the effects these have on neighbouring residents. As the sections are smaller, houses are in a close proximity of each other and noise factors relating to people and traffic movement impacts on neighbouring properties. Gary Knighton, Manager Strategic Partnerships will provide information at the next meeting. 6 DEPUTATION - HEB CONSTRUCTION, CAMBRIDGE SECTION, WAIKATO EXPRESSWAY Representatives from HEB construction provided an update and advised that the open day will be held on 15 December from 3.00pm to 8.00pm and thanked Cambridge residents for their support of the project. 7 DEPUTATION- CAMBRIDGE CHAMBER OF COMMERCE Tania Witheford, Chief Executive Officer of the Cambridge Chamber of Commerce, provided an update on the activities that the Chamber has been involved in. 1 December 2015 Page

12 8 MINUTES OF PREVIOUS MEETINGS File: Minutes of the meeting held 4 November 2015 were included in the agenda. RESOLVED 5/15/237 That the minutes of the meeting held 4 November 2015, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Matters Arising Andree-wiltens/Coles Christmas Decorations Res : 5/15/147 An update was not available Victorian Style Telephone Booth- Book Shelves I Books An update was not available Trademark- Cambridge Town of Trees Res: 5/15/208 The information provided in the agenda and considered at prior meetings from Patent & Trademark Organisation LLC was incorrect and further information, provided by the Hamilton branch of James & Wells, Patent Attorneys, Trade Mark Specialists and Intellectual Property Lawyers, was distributed at the meeting. RESOLVED 5/15/238 That the Cambridge Community Board authorise Council staff to renew Trade Mark numbers , and relating to "Cambridge Town of Trees" at a cost of $2, (including GST}. Andree-Wiltens/Coles Remembrance Day, 13 November French Ambassador File: /5 [Item taken 7.27pm) A letter to be written to the French Ambassador requesting that the date of 13 November 2016 be diarised to ensure the attendance of the Ambassador or a representative. 1 December 2015 Page

13 9 CAMBRIDGE COMMUNITY BOARD COMMITTEE MINUTES 9.1 ANZAC Day and Armistice Organising Committee (Armistice Civic Service) File: /7 The minutes of the ANZAC Day and Armistice Organising Committee debrief meeting of 16 November 2015 were included in the agenda. RESOLVED 5/15/239 That the unconfirmed minutes of the ANZAC Day and Armistice Organising Committee meetings of 16 November 2015 be received. Wright/Pettit The committee made the following recommendations to the Board Change of Name- Remembrance Day RESOLVED 5/15/240 That the Cambridge Community Board rename the civic service to be known as "Remembrance Day" and the committee be renamed the "ANZAC and Remembrance Day Organising Committee" to make a clear distinction between the civic service and the "Armistice in Cambridge" event Invoices Pettit/Wright RESOLVED 5/15/241 That the Cambridge Community approve the following invoices for payment from the balance of the ANZAC Day and Armistice Organising Committee balance of the Community Discretionary Fund- Any Audio & Visual (sound system) Karapiro Charters and Tours (transport for cadets) Gourmet Delicious (morning tea) Adcorp (advertising) $ Webber/ Andree-Wiltens 1 December 2015 Page

14 RESOLVED 5/15/242 That the Cambridge Community Board authorise the following invoices, relating to the Armistice Civic Service 2015, for payment from Council's Sister City Fundlnspiredby2 {10 wreaths) Gourmet Delicious (lunch, Cambridge/Le Quesnoy Friendship Association) $1, , Webber/ Andree-Wiltens The invoice of $ from Flagmakers, for the purchase of the Belgian and Turkish flags, has been approved for payment in an earlier resolution (resolution 5/15/195 refers). 9.2 Cambridge Growth Strategy Committee File: /3 The minutes of the Cambridge Growth Strategy Committee meeting of 23 November 2016 were distributed at the meeting. RESOLVED 5/15/243 That the unconfirmed minutes of the Cambridge Growth Strategy Committee meeting of 23 November 2016 be received. Pettit/ Coles 10 DIVISIONAL REPORTS 10.1 Service Delivery Report File: /3 The report of Group Manager Service Delivery as at 1 December 2015 was included in the agenda. RESOLVED 5/15/244 That the information contained in the report of Barry Bergin, Group Manager Service Delivery, be received. Epps/Wright Matters Arising 1 December 2015 Page

15 Hamilton Road to Queen Street Urbanisation Proposal Paul Strange, Road Engineer {Planning and Design) advised that feedback had been received from property owners in the vicinity and an update will be in the newspapers next week Hautapu Cycleway Council has recently received a query regarding the upkeep of the Hautapu cycleway. This land is not owned by Council; it is on Kiwi Rail land. The establishment of the cycleway was a result of a community driven initiative, the main supporter being Bob Rout of Kiwi International Rowing Skiffs. It was made clear to all parties in May of 2013 that Council's cycleway priorities and the allocation of available funding would be directed to cycling projects on Council administered land; Council could not commit to on-going support. This might be a project the Community Board is interested in supporting in terms of rallying volunteers and/or providing a small amount for spray etc. The weed problem was more apparent at the northern end of the cycleway and may not be such a problem when the expressway opens and the cycleway is used more often. Chairperson Pettit and Board Member Coles to discuss further with those involved Smart Water Campaign Sally Fraser, Smart Water Co-ordinator for Waikato District Council, Hamilton City Council and Waipa District Council provided an overview of this year's Smart Water Campaign Intersection- Bruntwood Road As a result of a query from Board Member Epps, Paul Strange advised that the intersection will be considered by New Zealand Transport Agency {NZTA). The mechanism to set a speed limit on a Waipa road is via a bylaw which has to be recommended by Council through the bylaw process which is a slow process. RESOLVED 5/15/245 That the Cambridge Community Board request Waipa District Council undertake an independent safety audit on the Bruntwood Road intersection and report back to the Community Board and Service Delivery Committee at their February 2016 meetings. Webber /Pettit [Item taken at 6.55pm] 1 December 2015 Page

16 10.2 Treasury Report File: The report of Manager Finance for the period ended 31 October 2015 was included in the agenda. RESOLVED 5/15/246 That the report of the Manager Finance for the period ended 31 October 2015, be received. Coles/Webber 10.3 Building Statistics Building Statistics for October 2015 were included in the agenda. RESOLVED 5/15/247 That the Building Statistics for October 2015 be received Road Corridor Quarterly Report File: /1 Cales/Pettit The report of Koos Lelieveld, Manager Road Corridor was included in the agenda. RESOLVED 5/15/248 That the Road corridor Quarterly Report as at October 2015 from Koos Lelieveld, Manager Road Corridor, be received. Webber/Wright 11 INWARDS CORRESPONDENCE 11.1 In Appreciation -Lauriston Park Residents Association File: /1 A letter from the Lauriston Park Residents Association expressing appreciation of the installation of the pram crossing and footpath was included in the agenda. RESOLVED 5/15/249 That the letter dated 17 November 2015 from Lauriston Park Residents Association be received. Pettit/Webber 1 December 2015 Page

17 12 NOTICE OF MOTION- SIGNBOARD, POETS AND AUTHORS File: A Notice of Motion submitted by Chairperson Pettit. RESOLVED 5/15/250 That the Cambridge Community Board contribute up to $2,000 for a signboard relating to the Leamington streets named after poets and authors, in support of the work compiled by Jean Crane, to be placed in a prominent position as decided by Council's Parks staff Pettit/Wright 13 BOARD MEMBERS REPORT FROM MEETINGS ATTENDED ON BEHALF OF THE CAMBRIDGE COMMUNITY BOARD Nil 14 COMMUNITY BOARD RESOLUTIONS UNDER ACTION AND NOT INCLUDED AS AN ITEM IN THIS AGENDA File: Schedule of Cambridge Community Board Resolutions Under Action as at 20 November 2015 was included in the agenda. RESOLVED 5/15/251 That the Cambridge Community Board Resolutions Under Action as at 20 November 2015 and not included as an item in this agenda be received. Pettit/ Andree-Wiltens 15 COMMUNITY BOARD MEETING/FUNCTION DATES- DECEMBER 2015 Cambridge Reserve Landscape Committee Le Quesnoy Sister City Committee Monday, 7 December Monday, 7 December 4.00pm 5.00pm 16 ITEMS FOR NEXT BOARD MEETING Items for the Board meeting requested by Board Members should be by way of Notice of Motion in accordance with Standing Orders. 17 NEXT MEETING To be held on Wednesday, 3 February December 2015 Page

18 There being no further business the meeting closed at 7.44pm. CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 1 December 2015 Page

19 Time: Date: Venue: 4.00pm Monday, 7 December 2015 Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Members Philip Coles, Chairperson Mike Pettit, Elwyn Andree-Wiltens, Julie Epps, Sue Milner, Richard Wright (Cambridge Community Board), Don Willoughby (Cambridge Tree Trust), Toni Eames, Chris Smuts Kennedy In Attendance Noelene Barr, Committee Secretary 2 APOLOGIES Nil 3 MINUTES OF PREVIOUS MEETING File: /3 3.1 Minutes of the Meeting held 19 October 2015 were included in the agenda. RESOLVED That the minutes of the meeting held 19 October 2015, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Matters Arising Pettit/ Andree-Wiltens Victorian Style Telephone Booth Richard Wright reported that there is a good selection of books and there's no sign of vandalism or trash left in the booth. Appropriate signage is required. 7 December 2015 Page

20 RESOLVED That the Cambridge Reserve Landscape Committee recommend to the Cambridge Community Board that up to $200 is approved for appropriate signage for the Victorian Style Telephone Booth to be known as "Cambridge Little Library". Pettit/Wright As the next board meeting won't be until February 2016, Mike Pettit to progress in the interim "No Swimming" Signage - Dominion Avenue Stuart Kneebone, Councillor of the Waikato Regional Council has advised that the installation of the "No Swimming" sign has been authorised. Julie Epps confirmed that the sign had been installed. 4 WAIPUKE PARK WORKING GROUP Elwyn Andree-Wiltens reported that the blessing will be held at 6.00am on 16 December with breakfast to follow at the Don Rawling Centre. The opening of Stage One will be held from 4.00pm with entertainment, kayaks, games and free ice cream available and is being advertised as a family event. 5 BIODIVERSITY IN CAMBRIDGE Chris Smuts-Kennedy provided a verbal update as follows- Waipuke Park- planting for birds has been discussed with Council staff. Conference Presentation - Chris and Tony Roxburgh, Manager Community Facilities, spoke at The Wildlife Society of the New Zealand Veterinary Association conference on biodiversity in Waipa with some focus on Cambridge. John Mcinnes (Landcare Research) spoke on the 'halo effect' from ecological restoration projects in Waikato. Birds in Cambridge - In winter and early spring there were at least two kaka in Leamington which then appear to leave as the breeding season approached; two weeks ago one kaka has reappeared in town where it is living mainly around the mid to NE Leamington area. The high performing Eucalyptus Leucoxylon in Upper Kingsley Street is still flowering well and at least one kaka regularly feeds on it; Cambridge needs more of these trees as there are only two mature trees at present. Tui appear to be breeding at the southern end of Burns Street, around Lake Te Ko Utu and in the Leamington Cemetery/Addison and Upper Kingsley Streets area. Further surveys will be undertaken for breeding oftui and bellbirds in Leamington this season. 7 December 2015 Page

21 Bellbirds are breeding in Cambridge this season for the first time in living memory as observed in a nest in the Smuts-Kennedy garden; unable to find evidence of any other bellbirds nests within built up areas as they are more likely to breed in urban bushy parks especially in South Island towns. After this breeding event has finished, a short paper will be produced for possible publication in a science journal. There are several factors that might have contributed to this unusual breeding attempt at this site including the habitat enhancements that are being proposed for Cambridge (some of which already exist at this site). It is perhaps a further indication that a strategic planting programme for birds can work here. It might work on a relatively micro scale with perhaps a few neighbours combining their efforts to plant a broad range of bird trees, which might be the key to having bellbirds as well as tui. As part of his address to the Wildlife Society, Tony Roxburgh spoke of the opportunities that Cambridge has for such plantings on public land, for example the green belt, indicating considerable official interest in, and buy in to, the "Birds in Cambridge" initiative. 6 CAMBRIDGE TREE TRUST Don Willoughby, Chairman of the Cambridge Tree Trust provided a verbal update as follows- The Annual General Meeting will be held tomorrow with the financial report indicating the trust is in good financial heart; grant moneys of $12,000 were received last year. The Trust will be in existence 26 years next year. An active programme will be undertaken during the summer months such as weed control, maintenance of tracks, plantings etc and will continue through the holiday period. Good work has been carried out by the teams from the Department of Corrections particularly on the removal of the posts and rails around the oak trees in the Oak Arboretum. The Trust is greatly appreciative of the assistance from Council's Parks staff and constructive meetings have been held and plans for next year are well advanced. The major project will be the riverside bank accessed off Shakespeare Street, where the theme of planting will be trees for birds. Oak Arboretum Sue Milner said that the mower is cutting grass very short and too close to the oak trees which is marking the bark of the oaks. The intention was to mow only a one metre strip either side of the path to achieve the meadow look but this is not currently being achieved. The posts and railings are being stored by Council's Park staff with some of the material been given to worthy groups with permission. 7 December 2015 Page

22 7 GENERAL 7.1 Hautapu Cycleway Complaints have been received that vehicles are being parked on the trail near the Hautapu Rugby Club and it was queried if some of the material from the posts and rails at the oak arboretum could be utilised to prevent this occurring. The cycle trail, which was a community initiative, is on land owned by l<iwi Rail and Council does not have any legal access to undertake any maintenance. Sue Milner suggested signage is installed at the Hautapu end as the trail is under utilised due to the construction of the Cambridge Section of the Waikato Expressway. 8 NEXT MEETING RESOLVED That the Cambridge Reserve Landscape Committee recommend to the Cambridge Community Board that permission is sought from Kiwi Rail for access to the Hautapu Cycleway for maintenance purposes and installation of signage. The next meeting will be held on Monday, 15 February 2016 at 4.00pm. Willoughby/Eames Thereafter the meetings will be held on the third Monday of every second month at 4.00pm as follows - 18 April 20June 15 August Due to the triennial elections on 8 October 2016, further notice will be given regarding meetings scheduled in October and December. There being no further business the meeting closed at 4.35pm. CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 7 December 2015 Page

23 Time: S.OOpm Date: Monday, 7 December 2015 Venue: Committee Room, Cambridge Service Centre Waipa District Council 23 Wilson Street, Cambridge 1 PRESENT Members Mike Pettit, Chairperson Julie Epps (Cambridge Community Board), Sue Pickering, Tom Pickering, Toni Eames, Delysse Storey, Miriam Farrell, Brian Farrell, Anne Lee (Alliance Francaise de Hamilton), Sebastien Lemercier, Grant Middlemiss 2 APOLOGIES RESOLVED That the apologies for absence from Sue Milner, Elwyn Andree-Wiltens and Philip Coles be received. Pettit/Middlemiss 3 MINUTES OF PREVIOUS MEETING File: /3 Minutes of the Meeting held 19 October 2015 were included in the agenda. RESOLVED That the minutes of the meeting held 19 October 2015, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Lemercier/Eames Matters Arising 3.1 Armistice Civic Service, Sunday 8 November Light Luncheon Food was plentiful which enabled everyone to be included; the combination of catered food and a plate of food provided by committee members worked well. Using the town hall as a venue enabled the lunch to follow seamlessly after the service. Dedicated seating for members of the Cambridge/Le Quesnoy Friendship Association was to the left of the main entry to the hall under the portico which also included family members of representatives from the embassies. 7 December 2015 Page

24 3.2 Le Quesnoy World War I Memorial Forest Park - Official Opening, Wednesday, 4 November 2015 Miriam and Brian Farrell reported that approximately 40 people attended the official opening including Steve Tritt and former Waipa Mayor, Alan Livingston. A Year 12 student of Thames High School, whose ancestor was at the liberation of Le Quesnoy, provided an excellent speech as part of the presentation. After the plinth was unveiled lunch was hosted by the local Returned and Services Association. Unfortunately a photo of the plinth wasn't available due to the wet weather. 3.3 French Village Lunch- Wednesday, 4 November 2015 Julie Epps and Grant Middlemiss reported that the lunch created a lot of interest and was very well received. Due to the venue, numbers were restricted but it is possible to use the downstairs area of the cafe next year which could seat up to 100 people. The purpose of the lunch was to alert people to the anniversary in INWARDS CORRESPONDENCE 4.1 Letter of Support- Mayor Marie-Sophie Lesne The letter of support Mayor Mylchreest sent to Mayor Marie-Sophie Lesne of Le Quesnoy following the terrorist attacks on Paris, was included in the agenda for information purposes. RESOLVED That the letter of support dated 20 November 2015 from Mayor Mylchreest to Mayor Marie-Sophie Lesne be received. Epps/S Pickering The letter of support was sent to the Mayor of Le Quesnoy following the terrorist attacks on Paris; the Cambridge Town Hall was lit up in the national colours of France also in support of Paris. 5 CAMBRIDGE/LE QUESNOY FRIENDSHIP ASSOCIATION File: /4 The most recent newsletter, dated 1 December 2015, is included in the agenda for information purposes. There are currently 125 members of the Association. RESOLVED That the Cambridge/Le Quesnoy Friendship Association Newsletter, dated 1 December 2015 be received. Pettit/Storey 7 December 2015 Page

25 The newsletters will also be sent to the Mayor of Le Quesnoy, President of the Le Quesnoy/New Zealand Friendship Association and the tourism office in Le Quesnoy. Mike Pettit advised that the Armistice Civic Service will be known as Remembrance Day next year to align with other countries and to make a distinction from the event held at Mighty River Domain. Tom Pickering said that Remembrance Day is always held on a Sunday in the United Kingdom but there is public interest for it to be commemorated on the 11th of November as it is in Europe. Miriam Farrell said that the Cambridge isite receive enquiries asking if a service is being held on the 11th of November; Deleysse Storey advised that a service is always held in Te Awamutu on the 11th hosted by the Te Awamutu Returned and Services Association. Mike Pettit advised that the number attending had increased from last year which hopefully will continue as more people realise that there is more to World War I than the Gallipoli campaign. 6 GENERAL 6.1 Nga Tapuwae- New Zealand First World War Trails Miriam Farrell reported that a display was held at the "Armistice in Cambridge" event at the Mighty River domain promoting "Nga Tapuwae, New Zealand First World War Trails". Brochures are available providing information on the various trails including Trail 9, "Road to Le Quesnoy''. Information is able to be downloaded via smart phones or tablet devices whilst on the trails. 7 NEXT MEETING Miriam Farrell will place Cambridge/Le Quesnoy Friendship Association Membership forms and the "Cambridge/Le Quesnoy Connection" brochures at the Cambridge isite. Julie Epps suggested brochures are also placed in the reception area of the Avantidrome. The next meeting will be held on Monday, 15 February 2016 at 5.00pm. Thereafter the meetings will be held on the third Monday of every second month at 5.00pm as follows- 18 April 20June 15 August 7 December 2015 Page

26 Due to the triennial elections on 8 October 2016, further notice will be given regarding meetings scheduled in October and December. There being no further business the meeting closed at 5.29pm. CHAIRPERSON DATE CONFIRMED AS A TRUE AND CORRECT RECORD OF PROCEEDINGS 7 December 2015 Page

27 LIJ Waipa DISTRICT COUNCIL Cambridge Community Board Report To: From: Subject: Meeting Date: File Reference: The Chairperson and Members of the Cambridge Community Board Group Manager Service Delivery SERVICE DELIVERY REPORT 3 February /3/1 1 CURRENT PROPOSALS FOR FEEDBACK Maungatautari Scenic Reserve Management Plan Together with Ngati KorokT Kahukura, Council is reviewing the Maungatautari Scenic Reserve Management. Members of the public can tell us what they think by 1 March 2016: Online- by filling out a quick survey at Post- sending a letter to Waipa District Council, Private Bag 2401, Te Awamutu INFORMATION UPDATE Parks Shelly Street Wetland Boardwalk A contract has been let to re-build the boardwalk that extends across the wetlands from Shelly Street to Rawling Place. Works are expected to start at the end of January and take approximately four weeks. The existing boardwalk will be replaced with a new wider version, incorporating a bridge. All steps will be eliminated. This work will link up to all the completed town belt metal walk/cycleways, Lamb Street to the south and Shelly Street/Cambridge Park to the north. Outdoor Gym Cambridge Rotary Club is ready to install the outdoor gym equipment at Te Ko Utu Park adjacent to Thornton Road. This is expected to happen within the next few weeks. Waipuke Park Waipuke Park was officially opened on 16 December 2015, starting with a blessing early that morning and concluding with a late afternoon family event. Both events were well attended, and the park has seen much use since then. It is proving a

28 popular destination for families keen to picnic, swim and kayak, and for those who have launched their boats elsewhere and wish to enjoy the park's open areas. Dogs on leads are allowed at the park, and many visitors have taken advantage of this. As the balance of the Waipuke property (which is 40ha in total) is currently farmed, the park is closed overnight and camping is not permitted. The park currently has a formed access way and sealed car park, two water-free toilets, picnic tables and park benches. Future developments are likely to include the formation of gravel tracks (between the car park and beach areas), the planting of trees for shade and the construction of a 'natural' children's playground. Further signage is also planned for the park, to provide information on some of the cultural and historic points of interest both on and near the property. Lake Weed at Karapiro Issues persist at Lake l<arapiro with large floating rafts of weed. Complaints have been received from the rowing fraternity, general lake users, and Waka Ama folk. This is in additional to Canoe NZ and social media site postings. NIWA will be assessing the weed during the week of 25 January, the results of which will be conveyed to the stakeholders. LINZ has a control programme underway in other hydro lakes and the contractor is available to do some treatment should that be necessary and agreed. Hornwort breaks down quite quickly (days) so aerial treatment would be effective. The difficulty will be targeting the floating rafts of weeds that appear to have broken from the littoral zone, although hornwort does not need to be rooted to grow. These rafts are moving downstream as the lakes are ramped for hydro generation. If treatment is deemed necessary, Council will need to consider a contribution. Cambridge Library Visitor Numbers December Issues 26,979 Library 9,067 Visits Av. November Daily 23, ,823 Av. October Av Daily Daily 25, , Waters Cambridge Wastewater Treatment Plant The project to cover the anaerobic lagoon at the Cambridge Waste Water Treatment Plant is complete, and NIWA is now being supplied with biogas. District Wide Watermain Renewals and Upgrades 2015/16 Contract was awarded to Aliens United Drainage and Earthworks Ltd, including Wordsworth Street between Shakespeare and Carlyle Streets. Work is 95% complete. LLI Waipa DISTRICT COUNCIL Report to Cambridge Community Board- 3 February 2016 Service Delivery Report Page 2 of

29 District Wide Ridermain Installation This contract was awarded to Aliens United Drainage and Earthworks Ltd. The entire scope of works was in Cambridge and included Ruskin Place, Donald Lane and Hemans Street. Physical works are now complete and the defects liability period has commenced. Security Fence at Cambridge Wastewater Treatment Plant A security fence is being installed at the Cambridge Wastewater Treatment Plant and Pukerimu Lane. This is to comply with health and safety requirements, and is expected to be completed by the end of February. Watermain Repairs Watermain repairs will be carried out on the Shakespeare Street (Fergusson) Bridge by Conspec Ltd. This includes replacing a section of watermain. Scaffolding is due to be installed in late January, and the works are expected to take up to four weeks. Smart Water Campaign Waipa District moved to water Alert Level 2 as of 8 January, in conjunction with both Hamilton City Council and Waikato District Council. There was a considerable decrease in water use seen in Cambridge over the Christmas/New Year period, which aligns with a large portion of the population leaving the district for holidays. However, pre-christmas consumption levels have now returned along with the population, and as a result water restrictions have had to increase. This move is also in anticipation of historic trends which exhibit large increases in consumption around mid-january as dry weather patterns take hold. The Smart Water Campaign, a shared service between Waipa District Council, Hamilton City Council and Waikato District Council, has had an active involvement across the district throughout the summer season to date. Staff are out and about at many summer events, including the recent Waipuke Park opening where they promoted the Smart Water message to over 120 people, whilst having some fun and handing out some free giveaways. w Waipa DISTRICT COUNCIL Report to Cambridge Community Board- 3 February 2016 Service Delivery Report Page 3 of

30 A reminder that Alert Level 2 means sprinklers and watering systems can only be used on alternate days (eg, even street numbers on even days; odd street numbers on odd days) between 6-8am and 6-8pm. Board members are encouraged to spread the Smart Water message throughout the Cambridge community. Roading Hamilton Road to Queen Street Urbanisation Proposal Hamilton Road to Queen Street Urbanisation design work is underway. Roading Goodwood School Council has assessed the area for 40km/hour speed limits and the changes required by the Speed Limit Bylaw are underway. Hautapu School Work has been completed to improve the parking confusion outside the school. Bruntwood Road/Peake Road/Marychurch Road Intersection. Drainage improvements are planned. Traffic counts are also planned to determine the needs in this area. Staff are also looking at the existing intersection to make sure all existing safety details are current and well maintained. The installation of guardrail at Mr Devlin's property was considered and agreed with Mr Devlin as not the best solution. Staff continue to investigate a permanent fix including signage, speed management and planning of road treatment within the next LTP. Pavement rehabilitation works are planned on Peake Road, St Kilda Road, Pickering Road starting in early Seal extension works have been completed on Smart Road. Intersection works are planned on ZigZig Road/ Hogan Road and Wells Road/Zigzag Road in conjunction with the works on St Kilda Road. Norfolk Drive is also planned to be extended to connect with Victoria Road, with the works organised by the developer. Cambridge North Activity Norfolk Drive/Victoria Intersection The contract for this work has been tendered and responses are now being evaluated. It is anticipated works will commence in mid-january w Waipa DISTRICT COUNCIL Report to Cambridge Community Board- 3 February 2016 Service Delivery Report Page 4of

31 Swayne Road North The contract for this work, which includes traffic calming, has been tendered and responses are now being evaluated. It is anticipated works will commence in early lower Swayne/Bowen Street Council has commissioned final design details for this project, which involve traffic calming and kerb and channel works. The opportunity will be taken to also undertake some service upgrades during this project. 3 RECOMMENDATION That a) The information contained in the report of Barry Bergin, Group Manager Service Delivery, be received. Barry Bergin GROUP MANAGER SERVICE DELIVERY LIJ Waipa DISTRICT COUNCIL Report to Cambridge Community Board - 3 February 2016 Service Delivery Report Page 5 of

32 To: From: Subject: Meeting Date: The Chairperson and Members of the Cambridge Community Board Kumaren Perumal TREASURY REPORT- CAMBRIDGE COMMUNITY BOARD 03 February 2016 File Reference: /4 1 BACKGROUND The report details the funds available to the Cambridge Community Board for allocation for discretionary grants. 2 RECOMMENDATION That a) The report of the Manager Finance for the period ended 30 November 2015 be received. 3 COMMENT 3.1 Discretionary Grants- funds of $12,500 have been committed from the prior year after $ was returned to uncommitted funds, with $0 having been paid to date. Funds of $40, have been committed from the current year, with $30, having been paid to date. There is a balance of $21, in uncommitted funds. 3.2 The balances in accounts set up from the Discretionary Grants allocation total $23, Kumaren Perumal MANAGER FINANCE

33 CAMBRIDGE COMMUNITY BOARD DISCRETIONARY GRANTS Balance as at 1 July /16 Allocation from Council Opening Balance Light Up Cambridge Committee Opening Balance ANZAC Day Organising Committee 11, , , , , Revenue Return of funds from Light Up Cambridge Committee Light Up Cambridge Committee ANZAC Day Organising Committee 4, , , Less Committed Projects 53, , Uncommitted funds 21, Summary of Uncommitted Funds Annual Grants Light Up Cambridge Committee ANZAC Day Organising Committee 14, , , Page 2

34 CAMBRIDGE COMMUNITY BOARD Summary of Committed Funds Current Year Commitments Committed Colllllitmm1s 2015/16 34, ANZAC Day Organising Comnittee 1, Light Up Cambridge Colllllittee 4, Current Year Colllllitrren1s Total 40, Expenditure 25, , , Balance 9, , , Prior Year Commitments Committed Prior Year Comnitrrent> 12, ANZAC Day Organising Comnittee Light Up Cambridge Comrrittee Prior Year Comnitrren1s Total 12, Expenditure Balance 12, , Total Commitments 53, , , Commitments 2015/16 Resolution No Committed Cambridge Model Aero Club 5/15/139- Jul15 1, ANZAC Day & Arrris!ice Organising Comnitlee 5/15/152- Aug 15 7, Christmas Decora!ions 5/15/147- Aug 15 1, Discre!ionary Fund 5/15/187- Sep 15 23, Waipa Community Facilities 5/15/207 - Oct15 1, Cambridge Tree Trust 5/15/229- Nov Total 34, Expenditure 1, , , , Balance 1, , , , Prior Year Commitments Resolution No Committed The Rotary Club of CB 5/14/139- Aug 14 5, Cambridge Rugby Sub Union 5/15/17- Feb 15 5, Te Mira Mountain Bike Club 5/15/116- Jun 15 2, Total 12, Expenditure Balance 5, , , , Page 3

35 CAMBRIDGE COMMUNITY BOARD LIGHT UP CAMBRIDGE COMMITTEE Balance as at 1 July /16 Allocation from Cambridge Community Board Other Revenue 4, , Less Committed Projecls 4, , Uncommitted funds Summary of Committed Funds Commitmenls 2015/16 Prior Year Commitmenls Total Committed 4, , Expenditure 4, , Balance Commitments 2015/16 Resolution No Committed Expenditure Balance Cambridge Community Board 5/15/129- Jul15 1, , Cambridge Community Board Total 5/15/130- Jul15 2, , , , No Prior Year Commitments Page 4

36 CAMBRIDGE COMMUNITY BOARD ANZAC DAY & ARMISTICE ORGANISING COMMITTEE Balance as at 1 July /16 Allocation from Cambridge Community Board Other Revenue 1, , , Less Committed Projects 1, , Uncommitted funds 6, Summary of Committed Funds Committed Expenditure Balance Commi1ments 2015/16 1, , Prior Year Commi1ments Total 1, , Commitments 2015/16 Resolution No Committed Expenditure Balance Two new flagpoles & two new flag (Turkey & Belgium) 5/15/195- Oct 15 1, , Total 1, , No Prior Year Commitments Page 5

37 To: The Chairperson and Members of the Cambridge Community Board From: Kumaren Perumal Subject: TREASURY REPORT- CAMBRIDGE COMMUNITY BOARD Meeting Date: 03 February 2016 File Reference: /4 1 BACKGROUND The report details the funds available to the Cambridge Community Board for allocation for discretionary grants. 2 RECOMMENDATION That a) The report of the Manager Finance for the period ended 31 December 2015 be received. 3 COMMENT 3.1 Discretionary Grants- funds of $12,500 have been committed from the prior year, with $2, having been paid to date. Funds of $44, have been committed from the current year, with $34, having been paid to date. There is a balance of $17A79.91 in uncommitted funds. 3.2 The balances in accounts set up from the Discretionary Grants allocation total $19J Kumaren Perumal MANAGER FINANCE

38 CAMBRIDGE COMMUNITY BOARD DISCRETIONARY GRANTS Balance as at 1 July /16 Allocation fi"om Council Opening Balance Light Up Call'bridge Comnittee Opening Balance ANZAC Day Organising Committee 11, , , , , Revenue Return of funds fi"om Light Up Cambridge Committee Light Up Cambridge Committee ANZAC Day Organising Committee 4, , , Less Comnitted Projects 57, , Uncommitted funds 17, Summary of Uncommitted Funds Annual Grants Light Up Cambridge Committee ANZAC Day Organising Committee 12, , , Page 2

39 CAMBRIDGE COMMUNITY BOARD Summary of Committed Funds Current Year Commitments Committed Commitrrent 2015/16 36, ANZAC Day Organising Committee Light Up Cambridge Committee 4, Current Year Commitrrenls Total 44, Expenditure , , , Balance , , Prior Year Commitments Committed Prior Year Commitrren1s 12, ANZAC Day Organising Committee Light Up Cambridge Committee Prior Year Commitrren1s Total 12, Expenditure 2, , Balance 10, , Total Commitments 57, , , Commitments 2015/16 Resolution No Committed Cambridge Model Aero Club 5/15/139- Jul15 1, ANZAC Day & Armistice Organising Committee 5/15/152- Aug 15 7, Chrisbnas Decorations 5/15/147- Aug 15 1, Discretionary Fund 5/15/187- Sep 15 23, Waipa Community Facilities 5/15/207 - Oct 15 1, Cambridge Tree Trust 5/15/229 - Nov Lauriston Park Residen1s Association 5/15/250 - Dec 15 2, Total 36, Expenditure 1, , , , Balance 1, , , , , Prior Year Commitments Resolution No Committed The Rotary Club ofcb 5/14/139- Aug 14 5, Cambridge Rugby Sub Union 5/15/17- Feb 15 5, Te Mira Mountain Bike Club 5/15/116- Jun 15 2, Total 12, Expenditure 2, , Balance 5, , , Page 3

40 CAMBRIDGE COMMUNITY BOARD LIGHT UP CAMBRIDGE COMMITTEE Balance as at 1 July /16 Allocation from Cambridge Community Board Other Revenue 4, , Less Committed Projects 4, , Uncommitted funds Summary of Committed Funds Committed Expenditure Balance Commibrents 2015/16 4, , Prior Year Commibrents Total 4, , Commitments 2015/16 Resolution No Committed Expenditure Balance Cambridge Community Board 5/15/129- Jul15 1, , Cambridge Community Board 5/15/130- Jul15 2, , Total 4, , No Prior Year Commitments Page 4

41 CAMBRIDGE COMMUNITY BOARD ANZAC DAY & ARMISTICE ORGANISING COMMITTEE Balance as at 1 July /16 Allocation fi'om Cambridge Community Board Other Revenue 1, , , Less Committed Projects 3, , Uncommitted funds 4, Summary of Committed Funds Commitments 2015/16 Prior Year Commitments Total Committed 3, , Expenditure 2, , Balance 1, , Commitments 2015/16 Resolution No Committed Expenditure Balance Two new flagpoles & lwo new flag (Turkey & Belgium) 5/15/195- Oct 15 1, , Any Audio & Visual 5/15/241 -Dec Karapiro Charters & Tours 5/15/241 -Dec Gourmet Delicious 5/15/241- Dec Ad corp 5/15/241 -Dec Total 3, , , Page 5

42 0 Y~ --~-~'~'"~--~~~~-- Monthly Building STATS 2015 (2) - Nov Waipa District Council - Building Statistics 2015 I cambridge Kakepuku Maung Pirongia TeAwamutu Total Value Total No I Project Type* Value No Value No Value No Value No Value No [A-Fence $0 0 ;A-Mast 0 $0 ~~~~~ :A-Pergola $0 0 :A-Platform $0 0 r- --~-- ~-~~ia-wall $15,000 1 $15,000 1 ic-bank $0 0 'C-Hatel $0 0 'cnr-assemb $0 0 ;_CNR-ca:e $150,000 1 $120,000 1 $40,000 1 $310,000 3 :cnr-sport $0 0 'C-Office $650,000 1 $650,000 1 'c-other $40,000 1 $150,000 2 $190,000 3!C-Rest $20,000 1 $20,000 1 :cr-hosp $0 0 - 'cr-hotel $0 0 JCR~~Retire $0 0 ic-shop $1,500 1 $1,500 1 ic-sstn $0 0,_!H-Demol $0 0 'H-Owell $9,004, $1,827,000 4 $1,994,092 6 $3,090,200 9 $15,915, ;H-DwiAd~--~- $102,500 3 $5,000 1 $5,000 1 $176,000 1 $81,000 3 $369,500 9 ih-group \H-Hea~t-~-~-~-- $9,500 2 $8,000 1 $17,500 3 :H-Multi $448,000 1 $448,000 1 i H-Piu;;; ~-- $2,000 1 $2,000 1 'H-Resite $50,000 1 $50, ~--~~ '1-Demol $ ~~~--~ i 1-0ther $0 0!!-Produce $0 0 F-- ;1-Repair $0 0 lt-resource $0 0!-~~~~~~-~ ~-~-~-~--~~!!-Storage $0 0 fos-boatshd $0 0! DB-Carport $0 0 'OB-FarmBid $28,000 1 $157,000 3 $119,000 2 $89,000 3 $393,000 9 los-ga;;:;; $0 0 lob-garage $51,137 3 $80,000 1 $6,000 1 $53,605 4 $190,742 9 j OB-GarShed $0 0 los-gazebo $15,000 1 $15,000 1 'ob-pool $176,000 5 $42,000 1 $218,000 6 ~-~---~-- ios-sieep $0 0 I Grand Total $9,390, $163,000 3 $2,069,000 9 $2,497, $4,686, $18,805, Page 1 of 1

43 ~' 0~"0>~~,~--T~~~~'"'A~~~" U~-- - -WO"m ~~-~~~~~~- ~"''""'"'"'~-~ $16,000 Monthly Building STATS Dec Waipa District Council- Building Statistics 2015 I Cambridge Kakepuku Maung Pirongia TeAwamutu Total Value Total No I Project Type* Value No Value No Value No Value No Value No A-Fence $0 0 A-Mast '".. $0 0.w~ <O~.,~=,,~,~~~~ ~"" ~-~<org_ol~---~~- $0 0 A-Platform $0 0 A-Wall $0 0 C-Bank $0 0 C-Hotel $0 0 CNR-Assemb $1,500,000 1 $4,100,000 1 $5,600,000 2 """"'"' -no CNR-Care $0 0 _c::~r-sport $0 0 C-Dffice 1 $16,000 1 C-Dther $45,000 1 $550,000 1 $595,000 2 C-Rest $15,000 1 $15,000 1 ~R~~osp $8,300,000 1 $8,300,000 1 CR-Hotel $ CR-Retire $800,000 1 $800, C:Sh()P $0 0 C-SStn $0 0 H-Demol $0 0 H-Dwell $9,956, $580,000 2 $2,750,052 8 $3,717, $17,003, H-DwiAdd $628, $50,000 1 $55,000 1 $30,000 1 $763, H~Group $0 0 H-Heat $5,000 1 $5,000 1 H-Multi $0 0 H-Piumb $500 1 $500 1 H-Resite $20,000 1 $20, Demol $0 0 1-Dther $0 0 1-Produce $0 0 I:Repair_ $0 0!-Resource $0 0 1-Storage $0 0 DB-BoatShd... $0 0 DB-Carport $0 0 - DB-Farm Bid $52,000 2 $52,000 2 DB-Games $0 0 DB-Garage $18,000 1 $15,000 1 $60,000 1 $100,022 3 $31,330 1 $224,352 7 DB-GarShed $0 0 DB-Gazebo $0 0 DB-Pool $12,000 1 $12,000 1 DB-Sleep $9,000 1 $9,000 1!Grand Total $12,907, $697,000 6 $69,000 2 $2,982, $16,760, $33,416, Page 1 of 1

44 INFORMATION ONLY To: The Chairperson and Members of the Strategic Planning & Policy Committee and Community Boards (Copy to NZ Police, Fire Service) From: Subject: Meeting Date: 2 February 2016 File Reference: Local Civil Defence Controller, Emergency Management Operations Manager Civil Defence Emergency Planning Report (1 October December 2015) 1 EXECUTIVE SUMMARY To provide the quarterly update report on the Civil Defence Emergency Management activity for the period 1 October 2015 to 31 December This includes emergency management activities under the shared service arrangement between Waipa, Otorohanga and Waitomo District Councils and activities of the Waikato Civil Defence Emergency Management Group including the Joint Committee. 2 RECOMMENDATION That the Civil Defence Emergency Planning report from Wayne Allan Local Civil Defence Controller and Martin Berryman Emergency Management Operations Manager be received for the period 1 October 2015 to 31 December BACKGROUND The Local Civil Defence Controller and Emergency Management Operations Manager now provide a quarterly information report to this Committee on emergency management activities affecting the Western Waikato Emergency Operating Area (WWEOA) which includes Waipa, Otorohanga and Waitomo District Councils. This is the second quarterly report for the 2015/16 period to be provided to this Committee. A copy of this report will also be circulated to the Community Boards and the NZ Police and Fire Service

45 4 STAFF COMMENT For the period 1 October December 2015 the following significant civil defence emergency management activities have been undertaken. Reduction The focus of the workload for this quarter has been on the readiness and recovery activities. There are no further updates in the reduction area at this time. Readiness Training and Exercises Civil Defence Centre (CDC- Welfare Centre) The Civil Defence Centre training for the establishment and operation of a welfare centre for the identified Council staff has now been undertaken. This course is unit standard assessed. Any new staff who have an interest in the welfare area are also being identified and will be scheduled to complete this course in February/March The training completed to date is as follows: Waipa District % Otorohanga District % Waitomo District % Table 1: Civil Defence Centre (Welfare) staff training The annual Civil Defence Emergency Operating Centre (EOC) training and exercise activities have been programmed for February/ March Preparation for this training has included identifying all staff from the three Councils and what roles they will undertake in the Emergency Operating Centre (EOC) and then programming dates, places and instructors for each of these. This work has been completed. Resources for these training exercises are currently being prepared. Across the three Councils the following training has been scheduled: :. 4 x Foundation Training Courses (4hrs) for new staff 35 2 x Intermediate Training Courses (16hrs) Identified Emergency Operating Centre Staff 36 3 x Civil Defence Exercises 70 Table 2: Staff training courses undertaken ILIJ Report to Strategic Planning & Policy Committee- 2 February 2016 Wa i pa Civil Defence Emergency Management Report (1 October December 2015) DISTRICT COUNCIL Page 2 of

46 Welfare Local Welfare Committee There are two local welfare committees chaired by each Council's Local Welfare Manager. The first consists of Otorohanga and Waitomo and the second Cambridge and Te Awamutu. Identifying the main agencies that will be required to have involvement in a welfare support capacity at a Civil Defence Centre has commenced and the Local Welfare Managers will start these meetings in the next few months. Civil Defence Centre Identification Program (Welfare) Following the experience from the Christchurch earthquake and other major emergency events that have taken place since, it has become apparent that not all local halls or school facilities are suitable to be used as a Civil Defence Centre. The Waikato Civil Defence Emergency Management Group (CDEM), using local civil defence professionals, have undertaken a project to identify region-wide all local facilities that may have the resources to support the local community in a civil defence emergency. A review of the appropriate civil defence sign age to identify the facility has also been undertaken. The categories identified are: Full Civil Defence facilities Short term Civil Defence facilities Assembly and/or Information facilities where the evacuees can rest, sleep, be fed and, be supported by external Govt. agencies that have a legislative responsibility in this area. where the evacuees can sit and relax and have light refreshments for a few hours before they return to their homes. where locals can assemble before being transported to a larger civil defence facility and/or use it as a meeting place between locals and a drop off and pick up point for people and resources. In addition it could be used as a place where information is posted and released for locals who don't need to evacuate their homes but have no means of receiving updates from outside their area. New national signage has been developed and progressive implementation will commence once the size ofthe project has been fully realised. IJ.I Report to Strategic Planning & Policy Committee- 2 February 2016 Wa i pa Civil Defence Emergency Management Report (1 October December 2015} DISTRICT COUNCIL Page 3 of

47 To support this project} a region-wide publicity program will be implemented to inform the public where the Civil Defence Centres will be and the use of those facilities in a civil defence emergency situation. This identification project will commence in the Waipa 1 Otorohanga and Waitomo Districts in January 2016 and the information will be incorporated into the lntramaps mapping system being used within each of the Councils. It will also be uploaded into a computer program (WEBEOC) used for situational awareness in the respective coordinating centres by Welfare Managers and Local Controllers. Local Marae Preparedness Strategy The Regional Welfare Manager and Western Waikato Operations Manager copresented to 16 representatives of local Marae from the Maniapoto District highlighting the content of the Marae Preparedness Strategy and how it and civil defence emergency management staff can assist. Indications from this group suggested that invites will follow to attend these Marae for kaumatua involvement. This has not eventuated as yet as discussion within each Marae and their internal discussion still needs to occur before any invitation is extended. Neighbourhood Support/Police/Civil Defence Initiative Emergency Management Joint A neighbourhood support} Police and Civil Defence Emergency Management staff joint approach initiative that has commenced in Cambridge has produced a workable package that can be rolled out across the districts. Meetings have been arranged with all group leaders for early February 2016 where the intent is to release a two page plan template which is identical to the Regionwide Community Response Plan layout} so that each group can effectively plan and look after and organise themselves in the early part of a large civil defence emergency or a police emergency. Importantly} if neighbourhood support can assist helping people stay in their homes and support one another in certain emergency situations rather than attend civil defence centres then this will reduce the pressure on those welfare centres. It is planned that this process will be rolled out through Te Awamutu and then Otorohanga and Waitomo Districts. Community Response Plans Once the planning process is complete in locations that have agreed to undertake a community response plan a fairly robust plan is produced with good community interaction. However} to achieve the completion of a community response plan it is quite a time-consuming process which is reliant on the speed and interaction of each group. Currently} the approach to developing community response plans is under review coupled with the resourcing required to deliver more plans. W Report to Strategic Planning & Policy Committee- 2 February 2016 Wa i pa Civil Defence Emergency Management Report (1 October December 2015) DISTRICT COUNCIL Page 4 of

48 Response Other than monitoring Local Severe Weather Warnings there have been no emergency situations. For Waipa District, in conjunction with the Manager Water Services the Local Controller, has raised the civil defence situational awareness profile to ensure that contingencies can be planned for and activated should the need arise, particularly if drought conditions eventuate. Civil Defence staff now receive regular water service status reports. Recovery Three Recovery Plans and the necessary processes have been prepared as the basis of a Council Recovery Plan. These are currently in a draft form and are being progressively reviewed prior to being forwarded to the Councils for consideration. Once completed and approved by the respective Councils it will become the basis for the Recovery Manager to commence consultation with the various community representatives. Waikato Civil Defence Emergency Management Group Joint Committee The Waikato Civil Defence Emergency Management Group Joint Committee meeting was held on 16 November The unconfirmed minutes of the meeting have not been completed at the time of drafting this report. The next meeting of the Joint Committee is scheduled for 7 March Waikato Civil Defence Emergency Management Group Plan The Waikato CDEM Group Emergency Management Plan is still in preparation with in-depth consultation being undertaken across the emergency management field and other stakeholders before it goes to public consultation next year. The Western Waikato Emergency Operating Area representatives will assist in the development of this new plan....-:1. i'i\j').-.'j'." ' Wayne Allan LOCAL CIVIL DEFENCE CONTROLLER Martin Berryman EMERGENCY MANAGEMENT OPERATIONS MANAGER W Report to Strategic Planning & Policy Committee - 2 February 2016 Wa i p a Civil Defence Emerge ncy Management Report (1 October December 2015) DISTRICT COUNCIL Page 5 of

49 Approved by David Hall GROUP MANAGER PLANNING AND COMMUNITY RELATIONS w Waipa DISTRICT COUNCIL Report to Strategic Planning & Policy Committee- 2 February 2016 Civil Defence Emergency Management Report (1 October December 2015) Page 6 of

50 Appendix 1: Minutes of the meeting of the Waikato Civil Defence Emergency Management Group Joint Committee LIJ Report to Strategic Planning & Policy Committee- 2 February 2016 Wa i p a Civil Defence Emergency Management Report {1 October December 2015) DISTRICT COUNCIL Page 7 of

51 WAIKATO CIVIL DEFENCE EMERGENCY MANAGEMENT GROUP JOINT COMMITTEE Minutes of the meeting of the Waikato Civil Defence Emergency Management Group Joint Committee, held in the Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East at 1.02pm on Monday 23 November MEMBERS: IN ATTENDANCE Waikato Regional Council Cr Hugh Vercoe Hamilton City Council Representative Cr Leo Tooman Hauraki District Council Representative Mayor John Tregidga Matamata Piako District Council Representative Cr Brian Hunter Otorohanga District Council Representative Cr Robert Prescott South Waikato District Council Representative Cr Thomas Lee Taupo District Council Representative Cr Anna Park Waikato District Council Representative Cr Jacqui Church Waipa District Council Representative Cr Judy Bannon Waitomo District Council Representative Cr Allan Goddard Ministry of Civil Defence & Emergency Management Suzanne Vowles STAFF: APOLOGIES CEG Chair (Langley Cavers), Group Controller (Lee Hazelwood), Team Leader GEMO (Greg Ryan), Group Welfare Manager (Irving Young), Democracy Advisor(Jennie Cox) Thames Coromandel District Council Representative Cr Peter French /alt Mayor Glen Leach Accepted Confirmation of Agenda (Agenda Item 1) CD15/25 Cr Church moved/cr Bannon seconded RESOLVED THAT with the inclusion of a presentation on "Chile Tsunami Research Deployment September 2015" by Richard Woods of the Auckland Civil Defence Group, the agenda of the Waikato Civil Defence Emergency Management Group of 23 November 2015 as circulated be confirmed as the business for the meeting. The motion was put and carried (CD15/25)

52 Report of Waikato Civil Defence and Emergency Management Group Joint Committee - 23 November 2015 p2 Disclosures of Interest (Agenda Item 2) There were no disclosures of interest. SCHEDULE A: (FOR RECOMMENDATION TO WAIKATO CDEM GROUP) Minutes of Previous Meeting File: (Agenda Item 3) Docs # CD15/26 Cr Tooman moved/cr Park seconded RESOLVED THAT the Minutes of the Waikato Civil Defence Emergency Management Group Joint Committee meeting of 4 September be received and approved as a true and correct record. The motion was put and carried (CD15/26) Chile Tsunami Research Deployment September 2015 File: The Joint Committee received a presentation from Richard Woods, Head of Emergency Management Planning, Auckland Civil Defence Group, on the Chile Tsunami Research Deployment September The presentation covered: After the magnitude 8.3 earthquake on 16 September 2015, the province of Coquimbo was subjected to overland flow depths up to 7 metres. For some communities waves arrived within 20 minutes of earthquake onset. A New Zealand research contingent travelled to Chile 10 days after the earthquake to undertake research on the lifeline impacts and subsequent emergency response to the event. There was a 50 year gap (1960 to 2010) between major incidents and earthquakes for the region. This meant that public preparedness was low in 2010 and resulted in 150 fatalities. In 2015, there were 15 fatalities. The government of Chile made improvements between 2010 and 2015 to public education, public knowledge of what action to undertake and effective, reliable cell broadcasting messaging system supported by 24 hour central government operations centres. o Clearly marked evacuation routes and standard signage and routes marked on roads. o Annual physical evacuation drills were conducted, with over 300,000 o people now practicing annually. High level of public awareness to evacuate following natural or official warning. o Significant investment in warning systems, allowing received notification to be sent within 6 minutes of earthquake occurring. It was proposed to implement an Auckland tsunami work programme, to be completed by June 2017, with public awareness and education of what necessary actions the public should take, a priority.

53 Report of Waikato Civil Defence and Emergency Management Group Joint Committee - 23 November 2015 p3 Public education would include: o Installation of nationally consistent signage. o Where appropriate demarcation of routes and safe zones on roads. o Annual physical evacuation drills in collaboration with community networks. During questions, answers and related discussion, the Committee raised or noted the following matters: The deployment occurred 1 0 days post earthquake and at that stage it was too soon to determine what the recovery/rebuild would look like. It was surmised that due to the nature of the low socioeconomic community that any rebuild would be sporadic in nature. The Public education and tsunami drill would commence in Orewa with the help of the local Rotary. The intention is that training will be provided to Rotary and they would champion the education programme through schools. Investigations are underway to determine the impact of tsunami events for the Waikato with the Thames Coromandel District Council leading the way. The next focus for Waikato (following the completion of the current West Coast investigation) was the Firth of Thames. There was a move to update coastal inundation maps as global warming changes come in to effect. Part of the reviews in to tsunami effects would need to include road congestion between Auckland and the north or Waikato to the south. CD15/27 Cr Vercoe moved/mayor Tregidga seconded RESOLVED THAT the verbal presentation "Chile Tsunami Research Deployment September 2015" by Richard Woods of Auckland Civil Defence Group be received. The motion was put and carried (CD15/27) GEMO Report File: (Agenda Item 4) Doc# Presented by Team Leader GEMO (Greg Ryan), the report provided a consolidated update on the work the Group Emergency Management Office is undertaking, including key projects and any additional matters for Joint Committee attention. Members were introduced to the Group Welfare Manager Irving Young, who detailed for the committee some of his background including: Graduating from university with a Degree in Business Time spent in the South African Army including time in infantry and the armoured division. Working for the Ministry of Social Development as a Community Liaison Advisor and later Group Welfare Manager. Deployment to Christchurch in to support welfare The report was taken as read and there were no further questions.

54 Report of Waikato Civil Defence and Emergency Management Group Joint Committee - 23 November 2015 p4 CD15/28 Mayor Tregidga moved/cr Lee seconded RESOLVED THAT the Waikato CDEM Group Joint Committee receive this report "GEMO Report" (Doc# , dated 13 November 2015) for information. Group Controllers Report File: (Agenda Item 5) Doc# The motion was put and carried (CD15/28) Presented by Group Controller (Lee Hazelwood), the report provided the committee with an overview of the current priorities of the Group Controller. During questions, answers and related discussion, the Committee raised or noted the following matters: Due to a change in Fire Service priorities the GEMO was considering alternative options for the All Hazards centre to include WRC assuming project lead. The project could move forward to meet the needs of the GEMO while still factoring in the inclusion of other agencies as it progressed. A contractor would be taken on to investigate the property management options. There was an opportunity to utilise the same company who was facilitating a similar project currently being undertaken by the Bay of Plenty CDEM Group. The conversation of co-location is continuing between the Director of the Ministry of Civil Defence and Emergency Management (MCDEM) and the Commissioner of Police and the Fire Service. It was noted that the Fire Service review currently underway may have an impact on investment decisions. The Emergency Management Information System was tested in an exercise in the Hawkes Bay recently. This was the first true test of the system with a reasonable number of users involved. The system did apparently have some issues though on the whole appeared to perform. The issues would be investigated further by the GEMO as to their operational impact. MCDEM explained from their point of view there were two instances of the system working very slowly, once these were rectified the system worked well. The Civil Defence Centre project aimed to clarify the function of Civil Defence Centres and the more expanded role the council had to play in their operation. It also defined the differences between Civil Defence Centres, that provide various government psychosocial support services, and Community led centres, which are community initiatives that typically provide basic care and comfort. Civil Defence was working through the timing of the communication and transition period for the region. The expectation was that the assortment of confusing historical signage currently present in the region would be removed and that this stage would commence in February There would be a database of locations for Civil Defence Centres and a database for Community led centres. The historical focus of a rural community on their school was still an idea for initial response, however research has identified that for recovery purposes having a school up and running as soon as possible after an incident was the ideal state. A marae as a focal point for a community would also be taken in to consideration under community response plans.

55 Report of Waikato Civil Defence and Emergency Management Group Joint Committee- 23 November 2015 p5 The Group Controller thanked Waikato Police, particularly Superintendant Bruce Bird and Inspector Karen Henrikson for taking the initiative in the recent large scale table top exercise that included CDEM, a number of council and welfare staff. Civil Defence staff became integrated in to the Police CIMS structure and where appropriate assumed a lead role. It had been acknowledged at a national level that the Waikato exercise was the best coordinated to date. CD15/29 Cr Prescott moved/cr Lee seconded RESOLVED THAT the Waikato CDEM Group Joint Committee receive this report "Group Controllers Report" (Doc # , dated 13 November 2015) for information. The motion was put and carried (CD15/29) Summarised CEG Minutes File: (Agenda Item 6) Doc# , , Presented by the CEG Chair (Langley Cavers), the report provided the committee with a summary of the matters raised and discussed at the last Coordinating Executive Group meeting. During questions, answers and related discussion, the Committee raised or noted the following matters: The proposed Waikato CDEM Group Welfare Roles and Responsibilities Policy has been designed to be similar to the controller appointment and is formalising a process that is already in action. The process is for new appointments to the welfare role as all districts have a manager with the exception of South Waikato. The CEG recommendation to appoint Kelvin Powell to the role of Local Controller for Hamilton City is to replace the current controller Oily Te Ua as he is no longer an employee of Hamilton City Council. The ability for controllers to move from their council boundary in to another area for their role is not yet within policy. When the policy is updated there will be a rationalisation of roles and it will be determined which council prefers their own member as controller or will be happy to share a controller with a neighbouring district. CD15/30 Cr Church moved/cr Goddard seconded RESOLVED That the Waikato CDEM Group Joint Committee... (a)... receive this report "Summarised CEG minutes" (doc# , dated 13 November 2015) for information. (b)... adopt the proposed "Waikato CDEM Group Welfare Roles and Responsibilities Policy (CDC and EOC)". (c)... appoint Kelvin Powell to the role of Local Controller for Hamilton City. The motion was put and carried (CD15/30)

56 Report ofwaikato Civil Defence and Emergency Management Group Joint Committee- 23 November 2015 p6 Waikato CDEM Group Annual Planning (2016/2017) File: (Agenda Item 7) Doc # Presented by Team Leader GEMO (Greg Ryan), the report provided the details of the 2016/2017 annual plan for the GEMO, and request formal approval before inclusion in the Waikato Regional Council annual planning process. During questions, answers and related discussion, the Committee raised or noted the following matters: Overall there had been a 1. 7% increase in the projected costs for the work programme from the figures that were presented and approved through the Waikato Regional Council Long Term Plan. The updated projected costs would be submitted to the Waikato Regional Council for consideration in the 2016/2017 Annual Plan. It was questioned if the 1.7% increase was enough to trigger the significance policy, requiring Waikato Regional Council to undergo public consultation to alter the Long Term Plan. It was confirmed that, at the time, it was anticipated the Waikato Regional Council would be consulting on the 2016/2017 Annual Plan (for reasons additional to those noted above), but that this was still to be finally determined as part of ongoing annual plan development process. It was noted that the money allocated to CDEM activities had not been affected and that the change was attributed to allocated costs. CD15/31 Mayor Tregidga moved/cr Park seconded RESOLVED That the Waikato CDEM Group Joint Committee: (a)... receive this report "Waikato CDEM Group annual plan (2016/2017)" (Doc# , dated 13 November 2015) for information. (b)... approve the proposed GEMO annual plan (2016/2017) for inclusion in the Waikato Regional Council annual planning process for 2016/2017. The motion was put and carried (CD15/31) Cr Tooman recorded his vote against the motion. Waikato CDEM Group Plan Review File: (Agenda Item 8) Doc# Presented by Team Leader GEMO (Greg Ryan), the report provided the committee with an update regarding the review of the Waikato CDEM Group Plan, including a focus on the review of the Waikato CDEM Group risk profile. During questions, answers and related discussion, the Committee raised or noted the following matters: The work being completed on the review of risk profile was required by the Director guideline for CDEM Group Planning, although some changes had been made to the methodology to make the profile more useful for driving Waikato CDEM Group work programmes. There had been a number of discussions between Civil Defence and stakeholders and partner agencies

57 Report ofwaikato Civil Defence and Emergency Management Group Joint Committee- 23 November 2015 p7 during the review, particularly with those who "own" certain hazards (e.g. Waikato DHB and human pandemic). The approach being put forward would allow the Waikato CDEM Group (i.e. local authorities, emergency services, welfare providers and lifeline utilities) to collectively discuss and agree on how to resolve common risk management issues (e.g. the need for land use decisions to be informed by readiness, response and recovery work areas). Concern was noted over where there was sufficient time allocated for the Joint Committee to provide input to the Group Plan Review and provide for public consultation before the review is required to be signed off. The involvement of the CDEM Group Plan was the management of land use was discussed, with some concern expressed around the potential for duplication of existing plans and processes. Team Leader GEMO noted that he did not expect the group plan would lead to this duplication, but would instead "join the dots" across everything that is contributing to the management of risk (with local authority plans being just one element). CD15/32 Mayor Tregidga moved/cr Hunter seconded RESOLVED That the Waikato CDEM Group Joint Committee receive this report "Waikato CDEM Group Plan review" (Doc# , dated 13 November 2015) for information. The motion was put and carried (CD15/32) MCDEM Report File: (Agenda Item 9) Doc# , , Presented by Suzanne Vowles, the report provided the committee with an update regarding the work undertaken by the Ministry of Civil Defence and Emergency Management. The report was taken as read. During questions, answers and related discussion, the Committee raised or noted the following matters: There would be a 3 day Tsunami exercise happening in This would be a national exercise and would affect all members of the Joint Committee and not only the coastal members. The warning order was contained within pages of the Agenda for the meeting. This was a major undertaking for all members and partners of the Waikato CDEM Group, and the committee would be advised further regarding the work that would be required over the coming year in preparation. Consideration would be given to back up systems such as Mystery Creek for the purpose of the exercise. CD15/33 Cr Tooman moved/cr Prescott seconded RESOLVED That the Waikato CDEM Group Joint Committee receive this report "MCDEM work programme status report" (Doc# , dated 13 November 2015) for information. The motion was put and carried (CD15/33)

58 Report of Waikato Civil Defence and Emergency Management Group Joint Committee - 23 November 2015 p8 Items for the next meeting File: (Agenda Item 1 0) Next meeting is scheduled for 7 March 2016: Waikato CDEM Group Plan (first draft). Meeting closed at 3.34pm. Doc#

59 INFORMATION ONLY To: From: Subject: Meeting Dates: File Reference: Chairperson and Members of the Regulatory Committee and Community Boards (Copy to NZ Police) Manager Planning and Regulatory PlANNING & REGUlATORY SERVICES REPORT (1 OCTOBER DECEMBER 2015) 3 February Cambridge Community Board 9 February Te Awamutu Community Board 15 February Regulatory Committee /3 TRIM PROPOSAL To report on Planning and Regulatory Services activities, including planning services, building control, environmental health, animal control, noise control, licensed premises and monitoring and enforcement activity for the period of 1 October 2015 to 31 December SUMMARY A number of land use and building consents have been approved in this second quarter for the 15/16 period. For Building Consents there were 278 issued (337 last quarter) which includes 137 new dwellings {134 last quarter) with a total value of $70,092,363 ($45,487,762 last quarter). There were 283 Code Compliance Certificates issued (254last quarter) for completed worl<. The significant applications included alterations to the Cambridge High School, new aged care facility, Te Awamutu and a new library, Te Awamutu. A number of high profile resource consent applications are also being processed. This includes the Z service station, located at Hautapu which was approved subject to conditions by the Hearing Committee. In Cambridge north a 28 lot subdivision was approved with a 42 lot subdivision still being processed. The mixed use proposal comprising of residential apartments, visitor accommodation, retail, medical centre, office, licensed premises, cafe, restaurants and tal<e away food outlets located in

60 Lake Street is currently being processed. In addition/ an 80 lot residential subdivision/ located at Swarbrick Drive Te Awamutu is scheduled for the Hearing Committee meeting in February. Council enforcement staff responded to 210 complaints in this quarter {225 last quarter) for breaches of the RMA 1 resource consent conditions/ District Plan rules/ bylaws and general enforcement queries. There have been 56 parking infringement notices (75 last quarter) issued in this period. The Environmental Services team and after-hours contractors responded to 261 excessive noise complaints and received 53 nuisance complaints in the quarter/ (36 were for fire and smoke complaints). There were a total of 54 urban fire permits issued and 117 rural or rural restricted fire permits issued over the period. There were 1031 animal control complaints or request for service from the public in the quarter. Of these 487 were generic administration requests for service and were resolved over the telephone. The balance required investigation or noting. There were 23 infringement notices Issued under the Dog Control Act. In relation to alcohollicensing 1 there have been 63 visits of licensed alcohol premises undertaken in this total period with minor issues dealt with by verbal or written advice. In regard to food premises 1 six complaints were received about food or food premises. The team has undertaken 134 food premises inspections during the period. A controlled purchase operation {CPO) was undertaken in this quarter with 21 licensed premises inspected. There were no sales to minors as part of this operation. This is the 3rd consecutive CPO undertaken in Waipa over a 3 year period where no breaches by licensed premises have been detected. 3 RECOMMENDATION That the Planning & Regulatory Services report from Wayne Allan Manager Planning and Regulatory be received for the period 1 October 2015 to 31 December IJJ Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015} TRIM: Page 2 of 16

61 4 BACI<GROUND The Planning and Regulatory Department provides a planning and regulatory services report for information purposes. The previous planning and regulatory services report for the period 1 July 2015 to 30 September 2015 was included in the November 2015 Regulatory Committee agenda. A copy was also circulated to the Community Boards and the NZ Police. 5 PLANNING For the period 1 October 2015 to 31 December 2015 resource consents processed and approved were: 126 non-notified consents comprising 47 subdivision and 79 landuse consents; and 3 limited or publicly notified consents comprising 2 limited notified landuse consents, and 1 publicly notified land use consent. Progress on significant projects over this period include: Te Awa Lifecare Village, Cambridge- No appeals were lodged; Z service station, Hautapu- On 21 December the consent was approved and issued subject to various consent conditions; Coombes Quarry Ngahinapouri - Land use consent for new quarry received and limited notified jointly with the Regional Council. Submissions in oppositions received and a joint hearing to be scheduled; Residential subdivision, Te Awamutu -Subdivision consent application for 80 residential lots in the T7 growth cell on Swarbrick Drive. Application publicly notified, submissions received and hearing scheduled for February 2016; Residential subdivisions, Cambridge North- A 28 lot subdivision at 90 Swayne Road has been approved and a 42 lot subdivision at the northern end of Watkins Road is still being processed; and I<VM Developments Ltd - land use consent application for mixed use development comprising of residential apartments, visitor accommodation, retail, medical centre, office, licensed premises, cafe, restaurants and take away food outlets off Lake Street, Cambridge has been received. No notification determination made as of yet. A copy of the major resource consent applications currently in progress Is attached as Appendix 1. LIJ Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 3 of16

62 6 BUILDING CONTROL For the period 1 October 2015 to 31 December 2015 the number of building consents that were Issued was 278 with a total value of $70,092,363. This included 137 new dwellings. There were 283 Code Compliance Certificates issued for completed work. Significant building consents issued during this period were: New Dwelling, 7C Hall Street, Cambridge, $1,200,000; Cambridge High School Alterations, 25 Swayne Road, Cambridge, $1,500,000; Aged Care Facility, Swarbrick Drive, Te Awamutu, $8,300,000; New Library, Mahoe Street, Te Awamutu, $4,100,000. Seventy two of the building consents were for new dwellings in Cambridge, with 31 new dwellings in Te Awamutu or l<ihil<ihi and a further 30 new dwellings spread across the remainder of the district. This compares to 86 building consents issued for new dwellings across the entire district for the same quarter of The average value of the new homes is $348,522. Interestingly, during 2015 the Council issued the highest value of building consents ever issued ($213.3m) and the third highest number of new dwellings (442) consented in a calendar year. The number of building consents issued during 2015 was July was the busiest month with 134 consents issued. Cambridge had 484 consents issued with a total value at $111.5m. Of those, 260 were new dwellings. Te Awamutu had 283 consents and 96 new dwellings. For the remainder of the District Pirongia had 189 consents issued, Maungatautari 123 and J<akepuku 78. Compared to 2014 there has been an increase of 70 (6.4%) building consents issued and an increase of 72 (16.3%) building consents for new dwellings. In addition there has been an increase in the total value of building consents of $19m (9.8%). A copy of the relevant building consent information for the quarter is attached as Appendix 2. 7 MONITORING & ENFORCEMENT 7.1 Complaints The total number of complaints received for breaches of the RMA, resource consent conditions, District Plan rules, bylaws, and general enforcement was 210 for the period 1 October 2015 to 31 December A breakdown of the complaints are as follows: w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (l October December 2015) TRIM: Page 4 of16

63 Bylaw Complaints Number HT Vehicle Parking issues 13 Littering 26 Footpath I roadway obstruction 18 Road effluent spills I soiling 1 Stock Crossing I Stock on Road 1 General I Trade waste 0 Vegetation I Tree obstruction 1 TOTAL 60 District Plan Complaints Number Animals 20 Signage 15 Noise 3 Containers 4 Earthworks 5 Home Occupations 6 CampgroLmds 1 Visual Amenity Concerns 2 Long Grass /Unkempt sections 13 Secondary Dwelling 2 Fence Heights /Design 12 TOTAL 83 Resource Consent Complaints Number Monitoring of conditions 24 TOTAL 24 Parking Complaints Number Overstaying 8 General 26 TOTAL 34 Miscellaneous Complaints Number Abandoned cars 4 Driving 5 TOTAL Abatement Notices No abatement notices were issued in the period. 7.3 District Plan In the second quarter 107 complaints were received In regard to District Plan and Resource Consent requirements. These included noisy roosters, the keeping of bees, LLI Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 5 of 16

64 hours of operation at building sites, home occupations and a large number of complaints regarding recently constructed fences that were in breach of the District Plan rule changes brought in last year. 7.4 Resource Consents The enforcement team have been actively monitoring compliance with previously issued resource consents as well as responding to complaints received via customer support. A total of 46 Resource Consents were signed off as having had the enforcement monitoring completed and a total of 37 site visits were conducted (including 2 quarries) as part of the monitoring process. 7.5 Bylaws Enforcement a) Parl<ing There were 34 parking complaints received regarding cars overstaying and/or obstructing access ways and 13 complaints were received about heavy vehicles (HT) parking overnight in residential areas. The reduction in the number of complaints received from the CBD business owners has been maintained. There was 56 parking infringement notices issued in this period. A breakdown of the numbers of parking tickets issued between Cambridge and Te Awamutu is below. Parking tickets Issued October November December Cambridge Te Awamutu Totals b) Litter The number of littering complaints has continued to remain at a high level. Many of these occurrences concern household rubbish, drinks containers, take-away food packaging and used nappies. The enforcement team continues to try and identify the offenders in these matter but due to the nature ofthe rubbish being dumped this can prove impossible. The enforcement staff continue to be supportive and helpful In this matter despite the unpleasant nature of the work. w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report {1 October December 2015) TRIM: Page 6 of16

65 7.6 Noise Control Under the Resource Management Act 1991, Council staff and contractors responded to a total of 261 excessive noise complaints this quarter. These related to the following Wards: Wards Complaints Cambridge/Maungatautari Wards 115 Te Awamutu/l<akepuku Wards 134 Pirongia Ward 12 The complaints resulted In 29 written directions to reduce noise and approximately 44 verbal directions. There were no noise Abatement Notices issued, and three seizures of noise equipment were undertaken. There were 13 complaints of unreasonable noise over the period, resulting in one noise measurement being taken. Most of these related to construction noise or vehicles. 7.8 Nuisance/Fire Permits Staff responded to 53 nuisance complaints during the quarter. Of these, 36 were for smoke nuisance. The remainder of complaints were for rubbish, vermin, odour and housing matters. There was 44 additional requests regarding pests that were passed to the Regional Council for action. A total of 54 urban fire permits and 117 rural fire permits for restricted areas were issued. Staff are awaiting the outcomes in relation to the review of Fire Services being undertaken by the Department of Internal Affairs. 7.9 Alcohol Licensing There were no complaints regarding licensed premises, and one alleging a premises was trading without a licence. There have been 63 visits of licensed premises undertaken in this period including 21 as part of a controlled purchase operation (CPO). Minor issues were dealt with by verbal or written advice. There were no sales to minors as part of the CPO. The Waipa Local Alcohol Policy was adopted by the Alcohol Regulatory and Licensing Authority and will come in to force later in the year following a Council resolution Animal Control There were 1031 animal control complaints or requests for service from the public in the quarter. Of these 487 were generic administration requests for service and were w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 7 of 16

66 resolved over the telephone. The balance required investigation or noting. The significant complaint areas are summarised below, the full complaints list is in Appendix3. Type of Complaint Number of Complaints Aggression/rushing 24 Attacks or bites 17 Barking 134 Worrying stock 3 Wandering 240 Stock on roads/trespassing 38 These complaints resulted in 116 dogs being impounded, of which 86 were claimed, 14 were euthanized and 11 were re-homed. Four remained impounded or in foster care awaiting re-homing at the end of the period. Twenty-three infringement notices were issued. Ten of the dog attacks were on other animals, mainly other dogs, and ranged from minor attacks to animals being fatally injured (chickens and sheep). The remaining seven attacks/bites were on persons, including one child that required hospital treatment after being bitten by a family member's dog. The number of active dogs in the District as at 31 December 2015 was 7564 with only 253 unregistered. Many of these the owners have payment arrangements in place and/or have been issued infringement notices. Of the total dogs registered 9 are classified as dangerous due to aggressive behaviour, and 76 as menacing due to breed or behaviour Registered Premises There were six complaints received about food premises or items of food over this period. The staff have carried out 134 food inspections (including at events such as the Cambridge Expressway opening) and 20 health premises (hairdressers, funeral directors etc) were also visited. From the 478 premises located in Waipa District 12 were unregistered or had fees outstanding at the end of the quarter. A solicitor has been instructed to contact them warning of possible prosecution. The increase in total premises is due to temporary event and mobile traders permits being issued for upcoming events such as "Festival One". w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 8 of 16

67 \ 8 STATISTICS- YEAR TO DATE A copy of the Monitoring and Enforcement Statistics and other permit information for the period 1 October December 2015 is attached as Appendix 'A Wayne Allan MANAGER PLANNING & REGULATORY / David Hall DEPUTY CHIEF EXECUTIVE LLI Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM : Page 9 of16

68 Appendix 1 LODGED & IN PROGRESS MAJOR PLANNING PROJECTS &/OR RESOURCE CONSENTS (Community Board & Quarterly report copy) Reference DN/0008/13 SP/0085/15 T7 Growth Cell LU/0281/15 Ingram Road LU/0331/15 SP/0109/15 LU/0164/15 SP/0082/15 Watkins Rd, CB LU/0350/15 LU/0001/16 Applicant Proposal Status/Key points NZTA/HCC Southern Links -to NZTA decisions Issued 8/12/14. Findlay designate the appealed Walpa DC designation. Walpa a roading alignment s.274 party. Hearing scheduled for Feb T7 Properties Residential Application lodged 6/10/15. Vetting Ltd subdivision (80 lots) underway. Hearing scheduled for February DoubleR Doggie day care Application lodged 2/9/15. Further Developments motel information requested 11/9/15. Consultus (Murray Osmond) LCoombes Establish a new Application lodged 09/10/15 Limited notified, quarry submissions closed 11/12/15-4 receivedwill be joint hearing TBC Thornbury 2 residential lots Application lodged 01/12/15. Further Properties Ltd into 12 Information requested 15/12/15 Canoeing NZ High Performance Application lodged 11/6/15_. Written Centre approvals provided, Decision to app rove development currently being drafted. Carnation Subdivision- 42 Application lodged 25/9/15. Further Development residential lots & lnformatlqn to be requested. road to v_est Trig Mixed use,t>.ppllcatlon lodged 4/11/15. Further Developments development information requested 17/11/15 Waipiata Trust. Building additions to Application lodged '1.4/12/15 CB A Chl!racter Precinct LLI Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 10 of 16

69 APPROVED Reference LU/0220/10 & LU/0112/14 Swarbrick Dr, TA Applicant Proposal Status Moan a Highfield Country Estate - LU/0220/10 approved 28/02/11 (original Properties Retirement Village (116 consent) -100 units. LU/0112/14 & units) & Resthome LU/0112/14.01 approved- 116 units total. LU/0049/15- approved 26/3/15 SP/5049 DN/0005/14 SP/0043/15. 90Swayne Rd, CB LU/0232/ Cambridge Rd- SH1,CB LU/0068/ Victoria Rd, CB SP/0095/ Cambridge Rd, CB SP/0001/12 75 St Kllda Rd,_ CB Aukatl Trust Subdivision - 75 Jots Subdivision approved 2006 & 223 (Shirley Brown) signed. Meeting held 23/10/14. Communication to applicant sent 28/10/14. Waipa TA Electricity Reinforcement WNL decisions issued 28/1/15. No Networks Ltd Project appeals received. Compliance with conditions underway. ABC Land.& Subdivision- 28 residential Application lodged 30/6/15. limited Properties lots & road.to vest notified 12/8/15. Decislol] Issued 17/11/15. Te Awa Lifecare Te Awa Llfecare Village Application lodged 19/12/13 & publicly Village ltd notified. Hearing $eptemper Decision Issued 12/10/15..Z Energy Ltd Z Service Station Applif:ation lodged 2/3/15, Pmited notified & 4 submissions received. Hearing December Decision Issued 21/12/15. Cambridge Park Cambridge Park Subdlvisjon Subdivision approved 16/11/10. Stages, 1A -10, 2A, 2B, 3A, 3B 3C, 3D and residential lots granted s.224. Stage 4- s.22~ requested. Grantchester St Kllda Subdivision Subd.ivision approved 01/06/12. ~tage Farms Ltd 1A, 2A, 2AA, 2AAA and 2.B sign d residential lots stage 3 223/224 requested LU/0145/13 & LU/0238/14 75 St Kllda Rd, CB Bupa Bupa Retirement Village LU/0145/13 lodged 29/8/13 &S.127 approved 10/4/13. LU/0238/14Iodged 67 retirement_units & '80 19/9/14 & approved'23/2/15 bed care facility (LU/0145/13). 30 villas & 10 apartments (LU/0238/14). w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 11 of 16

70 LU/0179/ Cambridge Rd SH1, CB DN/0007/14 Cambridge Retirement VIllage Approved 08/03/ to amend Resthaven Trust expansion configuration approved 12/12/13 Board 109 units NZTA Alteration to Waikato Lodged 26/09/14. Approved 17_/11/14..Expressway- Camb Section w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 12 of16

71 Appendix 2 Building Consents Issued for the period 1 October December 2015 w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report {1 October December 2015) TRIM: Page 13 of16

72 Monthly Building STATS Oct Waipa District Council -Building- Statistics 2015 Cambridge Kakepuku Maunl!! Pirongia TeAwamutu Total Value Total No Project Type* Value No Value No Value No Value No Value No A-Fence $0 0 A-Ma=t $0 0 A.. Pergola $0 0 A-Pinforrn $0 0 A-Wall $~0 1 $1~0 1 c-bank $0 0 c-hotel $0 0!CNR-A=mb $0 0 CNR-<:are $ $ CNR-Spcrt $0 0 c.. office $0 0 C.Other $ $ C-Rest $0 0 CR H<m> $0 0 CR-Hotel $0 0 CR-ltetire $ $ C..Shop $0 0 C-SStn $0 0 H-Demol $0 0 H-OWell $9, $ $ $ ll S H DWIAdd $ $ $ $ $ H-Group $0 0 H..! h:~- $ $ $3,000 1 $ H-Multi $0 0 H-Piumb $ $ $ K Res~e $ $ $ emol $0 0, t-othe' $0 0 :1-Produce $0 0,1-Repair $0 0 If-Resource $0 0 l-sto:'21t:e $0 0 OB-IloatShd $0 0 OB-carpcrt $ l $ ,oB-FarmBid $ $ $ $ oB--Games $0 0,Os-Garage $ $ $ $ $ $ OB-GarShed $ $ Go:ebo $ S1Q.SOO 1 OB-Pool $ $ OB-Sieep $0 0 I Grand Total $10,655, $568,972 7 $612,058 ll $2,533, $3,.500, $17, Page 1 of 1

73 Monthly Building STATS Nov Waipa District Council- Building statistics I cambridge Kakepuku Maung Pirongia TeAwamutu Total Value Total No IProjectType* Value No Value No Value No Value No Value No!A-Fence $0 0 IA Ma:ot $0 0 ia Pergola $0 0 :A-Platform $0 0,A Wall $15,000 1 $15,000 1 ';o-eank $0 0 ic Hotel $0 0!CNR Assemb so 0 ICNR C.re $150,000 1 $120,000 1 $40,000 1 $310,000 3 ;CNR Sport $0 0.c-off.ee $650,000 1 $650,000 1 ;c-other $40,000 :1 $150,000 2 $190,000 3 ]C-Rest $20,000 1 $20, ~.,!1' so 0 jcr Hotel $0 0 [CR Retire $0 0 [c Shop $ $1,500 1 C SS':n $0 0 'H-Oemol $0 0 'H-Owell $ $ $3, $ :H DwiAdd $102,500 3 $5,000 1 $5,000 1 $176,000 1 $81,000 3 $369,500 9 )H-Group 1H Heat $9,500 2 $8,000 1 $ H-Multi $448,000 1 $ 'H-Piumb $2,000 1 $2,000 1 H Re::ite $50,000 1 $50,000 1,J.. Oemo1 $0 0 il-other $ ?roduce $0 0 ii-re~ir $0 0 IH~esot.lrc:e $0 0!I.. Storage $0 0 : 06-BootShcl $0 0 '. OB-c.rpor: $0 0 job-farrnbid $ $157,000 3 $ $89,000 3 $393,000 9 lob-games $0 0 los-garage $ $80,000 1 $ $53,605 4 $190,742 9 '~B;G rshed $0 0 :Oil-Ga>ebo $15,000 1 $15,000 1 OB-Poo! $176,000 5 $42,000 1 $218,000 6 'OB-Siee~ $0 ~ I Grand Total $9,390, $163,000 3 $2,069,000 9 $2,497, $4,686, $18,805, Page 1 of 1

74 ~ Monthly Building STATS Dec Waipa District Council Building Statistics 2015 I Cambridge l<akepuku Maung Pirongia Te Awamutu Total Value Total No IProjectType* Value No Value No Value No Value No Value No IA-Fence $0 0 IA Mast $0 0 : A.Pergol> $0 0 ia Plotform $0 0 ia-wall $0 0 ic Bank $0 0 C Hotel $0 0!CNR Assemb $1,500,000 1 $4,100,000 1 $5,600,000 2 \ CNR<:are $0 0 ~~ 0 IC-office $16,000 1 $16,000 1 C-otner $45,000 1 $550,000 1 $ c-rest $15,000 1 $15,000 1 I CR Hosp $8,300,000 1 $8,300,000 1 i CR Hotel $0 0 \CR Retire $800,000 1 $800,000 1!C.Shop $0 0 ~ 0 :H Demol $0 0 IH Dwell $9,956, $580,000 2 $2,750,052 8 $3,717, $17,003, IH Dw!Add $628, $50,000 1 $55,000 1 $ $763, ', H Group $0 0 'H Heat $5,000 1 $5,000 1, H Multi $0 0! H.Piumb $500 1 $500 1 ih Rcsit1> $20,000 1 $20,000 1 lt Demal $0 0 IJ-Omer $0 0 1! Produce $0 0!-Repair SO 0! Resource $0 0 :r-storoce So 0 I oe-soa:shd SO 0 \oe-caroort $0 o los-farmbid $52,000 2 $52,000 2 los-games $0 0 \os-garoge $18,000 1 $15,000 1 $60,000 1 $100,022 3 S $224,352 7 los-ga!shed $0 0 IOB-Gll:ebo $ Paol $12,000 1 $12,000 1 los-steep $9,000 l $9,000 1 [ randtot:l.l_ $12,907'.808'---~8 _3_ 97,000 6 $69,00Q_ ~... $2.982,074, 15 _ $16,760,440 ZO $33,416, Page 1 of1

75 Appendix 3 Monitoring and Enforcement Statistics and Other Related Permit Information for the Period 1 October December 2015 Type of Activity 1 July October 1 January 1 April ~016 Total End to to to 31 to 30 June of Year September December March 2016 (15/16) RMA- Resource Consents: Number of Complaints; Number of Compliance Inspections; Number of Breaches Detected; Number of Abatement Notices Issued; Number of Infringement notices Issued; Number of Warning Letters Issued RMA- District Plan: Number of Complaints; Number of Compliance Inspections; Number of Breaches Detected; Number of Abatement Notices Issued; Number of Infringement notices Issued; Number of Warning Letters Issued Bylaw - Vehicle Parldng (i.e. illegal parking in disabled car parks or exceeding time requirements, parking on footpaths etc., heavy vehicles parked in residential areas,!vehicles advertised for sale on road reserves): Parking Complaints; Parking Infringement Tickets Issued; Warning letters issued Bylaw- Illegal Dumping: Illegal Dumping Complaints; Infringement Notices Issued; Warning letters Issued Bylaw- Trees Overhanging footpath: Tree Complaints; Warning Letters Issued Bylaw- Long Grass (Fire Hazard): Long Grass Complaints Warning Letters Issued RMA/ Bylaw: Illegal Signs Removed w Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 14 of 16

76 Type of Activity 1 July20l5 1 Octob.er 1 January 1 April2016 Total End to to to 31 to 30June of Year September December March 2016 (15/16) Noise: Total Excessive Noise Complaints; Te Awamutu /Kakepuku Wards Cambridge/Maungatautari Wards Pirongia Ward Total Unreasonable Noise Complaints; Abatement Notices Issued; Infringement Notices Issued; Written Noise Directives Issued; Verbal Noise Directives Issued; Stereo Equipment Seizures Bylaw- Fire and Smol<e: Fire and Smoke Complaints; Urban Fire Permits Issued; Rural Restricted fire Permits Issued; Rural Fire Permits Issued Bylaw- Other Nuisance Complaints (i.e. Odour, Vermin, Housing Cleanliness) Nuisance Complaints !Animal Control Complaints I Requests fo ~ervlce: Aggression Attack or bite Barking Breach of bylaw Bin or sign requests/maintenance Dog off lead Rushing Dog worrying stock Fouling in public place General info/admin Lost & Found notifications Welfare Unregistered Wandering Stock on Roads/Trespassing Other LLI Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 15 of 16

77 Type of Activity 1 July October 1 January 1Aprll2016 Total End to to to 31 to 30June of Year September December March 2016 (15/16) Animal Control- Dogs: Dogs Registered; Dogs Un-registered; Dogs Impounded; Dogs Re-Homed*; Dogs Claimed*; Dogs Euthanized*; Stolen/Escaped In pound/foster care at end quarter Menacing Dog Classifications; Dangerous Dog Classifications; Animal Control Infringement Notices Issued* *Provisional figures pending outcome of dogs currently Impounded Food and Health Premises: Food I Premises Complaints; Food Hygiene Requisitions; Food Hygiene Inspections; Health Premises Inspections Registered Food or Health Premises "Inspection only" premises Outstanding Food and Health Premises Registrations/Inspection fees. Food Control Plan premises Licensed Premises: Alcohol licensing Complaints Inspections of Licensed Premises; Controlled Purchase Operations for Sale of Alcohol*: Premises Visited Premises with Breaches Detected (Sellin~ Alcohol to Minors) Checking Food Availability Operation* Premises Visited; Premises with Breaches Detected *Operations In conjunction or undertaken b1 NZ Police and /or DHB LLI Waipa DISTRICT COUNCIL Report to the Regulatory Committee and Community Boards- February 2016 Planning & Regulatory Services Report (1 October December 2015) TRIM: Page 16 of 16

78 !Pc::>- Ok ~ 0~/ ;:y f'_:,;)51-,k>t~ Central Bowling Club Cambridge Inc P.O Box 216 Cambridge 19 January 2016 His Worship the Mayor, Waipa District Elected Members and Chief Executive Waipa District Council Private Bag 2402 Te Awamutu 3840 Dear Mayor, Elected Members and Chief Executive The Central Bowling Club Cambridge Inc are again attempting to break the Guinness World Record of 180 hours playing uninterrupted lawn bowls. The club attempted to break the record In April of last year and completed approximately 143 hours before one of the members fell ill and the team were unable to finish. This year we have a team made up of six bowlers (aged between 37 to 65) who will attempt to make the 180 hours (7.5 days) and break the record of the current holders the Goulburn Railway Bowling Club Australia who have held the title since The record breaking attempt dictates that all bowlers are to remain on the premises with four bowlers bowling at all times while the other two bowlers take a one hour rest period. During the event there must be two witnesses on the premises observing the bowling, these witnesses are not able to be members of the club or related to the players. We are aware of Council's Community Service Activity programme and wonder if supporting the club as witnesses would fall into this category? If not we would be very appreciative of any elected members of Council or Council staff that would be willing to help with filling rostered positions (approx. 4 hour shifts). Anyone interested can contact Sandra Dawson sandwill@xtra.co.nz. The event is scheduled to commence on Saturday 19 March at 12pm and we warmly invite His Worship the Mayor to start off the event by welcoming visitors and declaring the event open. Refreshments will be available and Councillors and Community Board members are most welcome to attend the opening or at any time during the event to view the bowling and offer support. The club is not looking for any financial support with this event but would greatly appreciate any publicity about the event that the Council may be able to provide. We are not sure what assistance might be available from Council but would like to see the community get on board with supporting the record breakers. Achieving the Gulnness World Record may be viewed as a benefit to further promote Cambridge as a place to visit and we hope to have individuals and families come down to support us. Any proceeds to the club during this time are being donated to the Cancer Society. Thank you for taking the time to consider our request. We look forward to hearing from you with any support for publicity and/or availability of witnesses and His Worship the Mayor's availability to open the event. For further information please contact Sandra Dawson sandwill@xtra.co.nz or by phoning Yours sincerely,;t(-) /)KJ..(lc~,,_._Q{],.., ~ Sandra Dawson Treasurer Central Bowling Club Cambridge Inc

79 Noelene Barr From: Sent: To: Subject: "????????????????????" <zyu bihoro. hokkaido.j p> Tuesday, 8 December :10PM Noelene Barr Hello from Bihoro Town Season's greeting to you. We are grateful to you that the Cambridge Community Board presented Mr.Toyoshima the Community Service A ward this time. He feels honored and is very happy as well as we are. But he doesn't want it to be made well known in Bihoro city since he is too shy. He hopes to keep his joy and honor privately. We as the town office wish we could show his award to all of the Bihoro people but we would rather follow his intention. We are sorry that we can't announce it in public while we understand his wish to have his honor in his heart. I hope you would understand too. His Award is the pride and joy of every Bihoro citizen. We sincerely appreciate that Mr. Toyoshima is awarded by the Cambridge Community Board. Finally We all hope we will have deeper friendship between Cambridge and Bihoro. Thank you very much for your kindness. Sincerely Yours, Ryuta SATOH Bihoro Town Office staff Charge of Sister City Cambridge Address:Higashi-2,Kita-2,Bihoro-cho, Hokkaido JAPAN Phone Fax zyukatu@town.bihoro.hokkaido.jp 1

80 - «~ ~!~E!~~ CITIES Promoting people-to-people exchanges SEASONS GREETINGS FROM THE BOARD December 20 I S The Board of Sister Cities New Zealand sends a special greeting this Christmas time. To you all we extend our very best wishes for a happy holiday season and look forward to working with you again in Sister Cities Conference April at the Rutherford Hotel, Nelson "Connecting People- Celebrating our Past, Creating our Future" Mary Kane - President and CEO of Sister Cities International has accepted the invitation extended by New Zealand President Hiromi Morris and Mayor Rachel Reese of Nelson to attend our Sister Cities New Zealand conference next April. We are delighted that Mary will travel to Nelson from USA to deliver a keynote address at this milestone 35th anniversary conference. Mary took on the role of president of Sister Cities International in October 20 I I. The organisation was founded in 1956 by Dwight Eisenhower and is a non profit, non partisan organisation for sister cities. In SCI celebrate their 60th anniversary. Mary is an attorney who lives in Potomac, Maryland and sits on numerous boards. Prior to her SCI role she was executive director of U.S Chamber of Commerce and was Secretary of State in Maryland for some time. Mary Kane, President & CEO of SCI A Facebook page is now up and running to promote the conference as well as providing information to help you plan you1 visit to Nelson - where to stay and what you might do if you stay on longer. Snippets of the conference programme will be posted as new speakers are confirmed; so Like us on Facebook and keer up to date with developments. We promise an exciting programme with a distinctly Nelson flavour. The first 50 likes go into a draw to win a special 'Welcome to Nelson Pack' of hand selected local goodies that will gree you on your arrival at the Conference. Connect with us on Facebook at: URL: 16.nelson Registration Forms will be available on line at Nelson City Council: URL: SCNZ: URL: before Christmas. Lynda! McMeeking, Conference Coordinator, 2016 Sister Cities Conference scnz nelson@gmail.com

81 Sister Cities New Zealand Awards Sponsored by Air New Zealand The awards entry form will be available 2nd February 20 16, closing date Wed 16th March Unsuccessful applications from 20 IS may reapply for the awards. Sister Cities Australia conference - Blacktown, Sydney 8-11 Nov 2015 SCNZ director Bernard Duncan attended the SCA conference in continuation of the exchange between SCA and SCNZ. Read his report here: URL: Bill Wilson, President SCA, Gaylene Kells Porirua City Council, Bernard Duncan SCNZ, Caisley Graham, Treasurer SCA 42nd Joint Meeting of the Japan New Zealand Business Council The 42nd Joint Meeting of the Japan New Zealand Business Council was held over three days from the 18th to the 20th of October 20 IS at Grand Hotel New Oji, T omakomai (Napier's sister city), Hokkaido with the attendance of a total of 157 participants including 67 from New Zealand and 90 from Japan. For more details of the meeting see here: URL: nz/?s=news#42nd-joint-meeting-jnzbc The 43rd annual conference of the Japan New Zealand Business Council will be held in Wellington, New Zealand, 24-25th November Sarah McLauchlan Executive Director japan New Zealand Business Council All contributions and enquiries to editor@sistercities.org.nz Deadline for Feb issue is 21 " January

82 Napier Celebrates 35th Anniversary of Tomakomai Sister-City Relationsh ip James Rowe Napier City Council On 13 November 2015, the Napier City Council held an official welcome for Mayor lwakura and his delegation of 37 from Tomakomai, Japan. We also had the honour of his Excellency Toshihisa Takata, Ambassador of Japan attending along with Hiromi Morris, President of Sister Cities New Zealand. Also in attendance were 8 members of the T omakomai Ainu Association and the Hawke's Bay Japan Society. The T omakomai I Napier sister-city relationship was formally initiated on April 22, The very successful relationship began because of the T omakomai based Oji Corporation purchased the (sawmilling operation) that later grew into the Pan Pac Corporation. Pan Pac is now one of Napier's leading employers. The corporation is the larger exporter through the Napier Port. The Oji Corporation has since expanded its New Zealand investment portfolio to now include three mills and contracts for vast tracts of forest land. Upon arrival in Napier on the 12th, the delegation was welcomed with a Maori greeting and then escorted to the Te Pania Scenic Hotel. On Wednesday, after the official welcome and exchange of gifts, Pan Pac hosted a luncheon at the Mission Estates Winery. As a special treat, Mrs. Michiko Matsuzaki demonstrated the art of soba noodle making during lunch. After lunch, the entire delegation visited and toured the Pan Pac facility. That evening our Japanese guests enjoyed a special dinner at the Napier RSA. Robert Arrell, President of the Hawke's Bay Japan Society, entertained the delegates by playing his bagpipes. The next morning, all participants attended the grand opening of the Treasures oftomakomai Exhibition at the MTG Hawke's Bay Museum. Mayor lwakura cut the ribbon and introduced the public to the unique treasures that the Tomakomai Museum shipped to Napier for the exhibition. The very popular exhibition lasted for three weeks. The Tomakomai delegation visited the Osawa winery for a tour and tasting. Later, they were welcomed at the Pukemokimoki Marae for lunch. After lunch, the group had an opportunity to discover the Art Deco architecture of the city. The festivities concluded with a dinner at the Hawke's Bay Club where everyone was treated to a number of musical performances by the Ainu group and several songs by Shirley Dalton, Mayor Dalton's wife. As part of the sister-city programme, Napier City Council hosted a T omakomai City Council staff member for two months before the visit. Natsuki Yoshida studied English, worked in various Council departments and helped set-up the exhibition at the museum. Mayor lwakura cutting ribbon at exhibition opening Photo: supplied by james Rowe Members of the Tomakomai Ainu Association Photo: Kaori Yamada

83 Lower Hutt visit to Japan strengthens connection, creates opportunit ies "This created a great opportunity for us to encourage further trade and exchange, including student attraction presentations and a booth dedicated to the promotion of Lower Hutt." Thousands of residents, as well as travel company professionals attended. Mayor Ray Wallace addressed the gathering, and students on exchange from Tui Glen School performed a kapa haka to the delight of the audience. ( L) NZ Ambassador Mark Sinclair, CEO Tony Stallinger, Mayor Wallace, Mayor Kurata and Chairman Makino opening the Sake barrel to celebrate 20 Years of Sister City Friendship A group of 34 people that included teachers, students, artists, Rotarians, Council reps and the SCNZ President formed part of the Lower Hutt Mayoral delegation who recently visited their sister city Minoh, to celebrate the 20th Anniversary of the signing of Sister City Agreement between Lower Hurt and Minoh City, Japan. Mayor Ray Wallace says it was a very special event and so wonderful to share the occasion with our friends in Minoh City. "We have a very strong relationship with Minoh through our Sister City connection, and the warmth and hospitality shown by the Minoh people was just amazing. Many of our delegation were " home-stayed" so also got the chance to really experience the cultural and traditions. We were made so welcome. We were treated like "royalty". "We were delighted Hiromi Morris, President of Sister Cities New Zealand could also accompany the delegation on this important occasion. Having the President of Sister Cities added "Mana" to the delegation and Hiromi volunteered to be our official interpreter and cultural advisor". "A highlight of the trip was the 20th Anniversary Celebration where New Zealand and Japanese culture was celebrated. Part of the celebrations was New Zealand Autumn Festival. The Japanese tradition of celebrating the beauty of autumn was given a l(iwi flavour as New Zealand wine, food and culture was showcased at the event. The delegation strengthened their existing educational links with a Mayoral "Signing Ceremony" of a new teacher exchange programme which formalised the Teacher Exchange between the two cities. This has come as a result of the very successful "Schools Skype Programme" that has been in place between the two cities. The council officer who established the programme, Linda Goss-Wallace, was also part of the delegation. The visit has also strengthened Rotary Club ties, established new tours to Lower Hutt by Japanese Chorus groups. Art exchanges and more schools interested in the Skype programme are also being arranged. The delegation also sought to develop greater business connections with the world's fourth largest economy. During the trip, Mayor Ray Wallace, Deputy Mayor David Bassett, Council CEO Tony Stallinger and Hutt City International Relations manager James Lamb met with Tsutomu Miyagi, the President of the Osaka Chamber of Commerce and Industry. This Chamber provides trade opportunities for small and medium sized, local and global enterprises. W ith a network of 28,000 business members from a city of three million people and a wider region of 19 million, this is a valuable connection for Lower Hurt. Tony Stallinger says, " It was great to be introduced to so many key contacts during our visit - meeting in person really enhances the relationship. Japan is a key market for New Zealand goods and services, and also an important source of innovation and research, which Lower Hurt strongly identifies with." The delegations visit this year has been seen as the most successful visit by Lower Hutt ever and reinforces the value of Sister City relationships. Read more details in the delegate blog: URL: IS

84 New SCNZ member: Halswell School, Christchurch Halswell School is a large, full primary school in Christchurch. The school is ISO years old, but has been completely rebuilt, so is one of the most modern and innovative in New Zealand. The school has a great history of having many international students visiting, and has a large alumni in Korea. Teacher Penny O'Connell is on the Christchurch Songpa-gu Sister City Committee. O'Connell and the school principal have recently returned from taking 13 Halswell students to China and Korea - visiting five schools in Qingdao, China, and several schools in Korea. This was part of the Christchurch Educated student delegation at the Sister City 20th Celebration. Cailin McVicar : Halswell School, Christchurch Speech given at a recent Christchurch City Council meeting Hello. I am Cailin McVicar, a year 7 student from Halswell School, Christchurch My incredible journey began like this - At school we were asked who would like to visit Schools in China and then join the Global Student Group and be part of the sister city celebrations in Songpa-gu in Korea. Also there would be the opportunity for us to be part of a new sister school partnership. I thought that would be an amazing experience to be part of. So 13 of us set to work cleaning the school and some quick fundraising activities took place. On 21 September we touched down in Shanghai for a stopover, then off to 5 schools in Qingdao, then onto Beijing. My memories are the homestays, performing at schools and of course the Palaces and the Great Wall. I 0 days later it was farewell to China and hello Korea. The people were so lovely, the food was great and the sightseeing was astonishing. Lotte World was the best. I've hosted many Korean students and now it was my turn to see what Korea has to offer. I loved my homestay, they were so nice and really looked out for me. I enjoyed wearing the traditional hanbok and visiting a music performance school - I was even on TV! Then came the performance at the opening ceremony of the Baekje Festival. All the bright lights, a huge crowd, we were on! Proudly we started with the National Anthem, then Pokarekareana. The Korean traditional song Airirang was really special and our final Haka was stunning. What a wonderful end to an amazing adventure. Thank you all who made it possible.

85 Saitama Junior High Schools visit to Hamilton August 20 IS An enthusiastic group of students and teachers from Hamilton's sister city of Saitama, Japan, were welcomed to the city by Mayor Julie Hardaker at the Civic Building on August 12th this year. The students' visit is a continuation of long-standing educational exchanges between Hamilton and Saitama City, with last year marking 30 years since the signing of the sister city relationship. The links were further strengthened in 20 12, when a 120-year-old Children's Shrine, used in parades, was gifted to Hamilton by local resident and former Saitama resident Takashi Shinohara. Mayor Hardaker said the Saitama students' visit highlighted the combination of a youthful community and access to world class educational facilities which Hamilton enjoys. Like Hamilton, Saitama has close and vital links with waterways, and its total river basin area is the largest in Japan. The region's economy developed through extensive use of its river systems for transportation. "It is a pleasure to welcome and host these young students from Saitama. The High School's exchange programme is a wonderful opportunity for them to learn about New Zealand and our culture and it has been a great success since it started many years ago. " Mayor Julie Hardaker said. "I hope they will see many of the wonderful assets Hamilton, our region and our country has to offer during their stay." Hamilton's sister cities are Saitama City, (Japan), Wuxi City, (China), and City of Sacramento, (USA). Hamilton City Council Councillors and students at the Civic Building. A Japanese student t1ying a lamington. Lili-Campbe ll Tie. Year 8, Cobham Intermediate School Global Student Tour 20 IS Our trip to Korea was a once in a lifetime experience. There was never a dull moment during our time there, even the toilets were fascinating! Song-Pa is such a beautiful and amazing place, and I know that all of us who went were extremely grateful for the opportunity to go there. All of the skyscrapers and parks were unlike anything we have in Christchurch. We were extremely honoured to go on behalf of Christchurch and celebrate 20 years of being sister cities. We got to befriend some really cool people along the way as well, including the kids from Casebrook school. We developed friendships with some of the Korean students that we went to school with which was really cool. It was amazing to see how they go through their daily lives. I loved performing at the festival in front of thousands of people and sharing the Maori culture with them. It was fascinating how the Korean media were obsessed with the Kapa Haka group, that went to Korea as well, when they were performing the traditional Maori Haka and waiata. I am sure that everyone on the trip loved the food also, my favourite was the dumplings. We were all impressed with how well they treated us there, we were like royalty! This was a trip that will stay with me my entire life, and I am overly grateful for everyone who was involved and helped out throughout our time there.

86 SCHOOL EXCHANGES Napier - Tomakomai School Visit to Sister-City Robert Arrell October 20 IS Japan Society of Hawke's Bay Mayor of Tomakomai, Mr lwakura, with students and staff from Napier Boys' High School The ninth trip to Japan organised by Mr Arrell began with a five night homestay in the northern city of T omakomai on the island of Hokkaido. The boys were welcomed at the T omakomai Commercial High School by families from the New Zealand Society of T omakomai. Each boy delivered a self-introduction in Japanese and then the group performed a lively haka led by school prefect Reuben Van Selm. Each day was filled with a variety of activities such as Temple and Shrine visits, a visit to martial arts, calligraphy and English language classes at Tomakomai East High School and a trip to the Toyota Motor Corporation factory in Tomakomai. There was also a day-trip to the steel-factory city of Muroran and an Ainu village replicating life in pre-conquest Hokkaido. The tour group then flew to the megalopolis of Osaka and stayed in a Youth Hostel in the city's centre. Within easy access of superb public transport there were day trips to Hiroshima as well as the ancient capital city of Japan, Kyoto. A visit was arranged to Kansai University Number One High School, and that afternoon the boys were able to explore Japan's largest and most majestic castle, Osaka Castle, home to the great Shogun of Japan, Toyotomi Hideoshi. After four nights in Osaka the group travelled by the Shinkansen to Japan's main megalopolis, Tokyo, for the final night in Japan. The Youth Hostel in Tokyo was near the Imperial Palace and the serene atmosphere contrasted with the liveliness of Osaka. However, the majestic buildings and wider streets of Tokyo were peopled with just as many, if not more, polite and fashionable people from one of the oldest countries in the world.

87 Central Regional Workshop 2Q<h November: participants in the Central Regional Workshop in Wellington. L-R: Katsunori Kamibo (CLAIR), Ray Wallace, Gail Collingwood, Hiromi Morris, Noriyuki Shiba (CLAIR) Sister Cities New Zealand held a workshop in Wellington on 20th November 20 IS, to keep the momentum going following workshops at the 20 IS SCNZ conference, and to provide an opportunity for networking, information sharing, and exchanging of local sister city activities and experiences. The workshop was hosted by Wellington Mayor Celia Wade-Brown and supported by Asia NZ Foundation. Beyond the metropoles: The Asian presence in small city New Zealand This report from Asia New Zealand Foundation will be of interest. Link to PDF: URL: htt~:/lasianz.org. nzlre~ortslw~contentlu~loadsl20 ISL I OLANZF I OS3 Re~ort Full 20 IS-WEB.~df Online report: URL: htt~:llasianz.org. nz/re~ortslre~ortlbelond-themetro~oles-the-asian-~resence-in - small-citl-new-zealand/ Press release: URL: htt~:// - metro~oles-%e2%80%93-asian-dimension-growssmall-nz-cities Cecily Lin of Education New Zealand provided some useful links: Student visa dashboards: URL: htt~:llen z. g ovt. nzlmarkets-research/general-researchlstudentvisa-dashboards-october-20 IS Economic impact of International Education 20 14: U RL: htt~ :LL enz.govt. nzlmarkets-researchlgeneral-researchltheeconomic-im~ act - of-intemational - education Other Workshops in Auckland: I I th February pm Auckland Council Chambers Rotorua: 8th March I I am - 4pm Rotorua Lakes Council Christchurch: 16th March 2016 l-4:30pm Christchurch City Council Economic impact of students. North. Palmerston The international student expenditure estimates were prepared by lnfometrics. They suggested that an average foreign fee-paying student spent $6,SOO on tuition fees and $17,600 on living costs in The Statistics New Zealand consumer price index shows a 36.8% increase in tertiary education fees between 2008 and 20 IS while the overall increase in the CPI was I 1.8%. Inflation adjusting the lnfometrics estimates suggests that foreign fee-paying students spent $8,900 on tuition fees and $19,700 on living costs in 20 IS. Based on current international student numbers in Palmerston North, this would translate into annual student expenditure of $60 million in 20 IS. Not all of this expenditure will have occurred in Palmerston North due to student travel to other areas. The economic impact estimate of $62 million takes into account the effect of student expenditure in other areas and the multiplier impact of student spending in the City. Information supplied by Sheryl Bryant, General Manager, City Future, Palmerston North City Council.

88 Long friendships lead to successful business 'New Zealand Corner' in Xiamen Supermarkets Seashine officials have a Beach Break, with Janet (Wellington Xiamen Association) and Tom Yuan ( WCC). Photo: Simon Hoyle Xiamen, Wellington's sister city in China, is home to the giant Seashine Group- a state-owned enterprise with a $2 billion annual turnover. The Group is involved in many different areas of commerce - real estate ' tourism, aquatic and agricultural products, food processing, grain trade, and most importantly for this article- it has a chain of 75 supermarkets. Last November, the General Manager of Seashine Group visited Wellington as part of the large, high-level Xiamen mayoral delegation. During two more Seashine delegations to Wellington and two Wellington mayoral visits to Xiamen, discussions have resulted in the establishment of "New Zealand Corners" in six of these supermarkets. These Corners are stocking quality New Zealand products - wine, honey, water and fruit drinks, milk powder and fresh milk, seafood, beef and lamb, and Seashine have been helped to source these products from all over NZ by the Wellington City Council and WREDA (Wellington Regional Economic Development Agency). In the true networking way of sister city organisations, a common thread through this project has been the long friendship between Wellington Xiamen Association and our liaison from Xiamen Foreign Affairs, who is now the Global Sourcing Manager for Seashine stores! An added bonus for NZ producers who do get their products selected for the New Zealand Corners is that because of Xiamen's status as one of the 5 original Special Economic Zones in China, the export process can often be fast-tracked. T e Mata Estate wine was on the shelf in Xiamen only 3 months after Seashine's initial visit to the winery in Hawkes Bay. Janet Andrews Wellington Xiamen Association

89 REGIONAL CONNECTIONS Sister Cities New Zealand facilitated the connection of Zhejiang Province, China, and the Wellington Region. A memorandum of understanding was signed in September China Zhejiang Province engaged with Wellington region Fourth from left, standing, Mr Chen Jiayuan, Vice Chairman of Zhejiang Province, with Hiromi Morris (S h from left, standing). Tom Yuan, WCC, seated left. Early in November, Mr Chen Jiayuan, Vice Chairman of Zhejiang Province led a high ranking delegation to Wellington. The delegation was made up of representatives from the Zhejiang provincial government, including senior officials from foreign affairs office, industry and commerce departments. With Sister City New Zealand's support, Wellington with Hutt City, Porirua City and Kapiti District Councils established a strategic economic partnership with China Zhejiang Province in September The partnership agreement focuses on increasing trade, study links, education exchanges and the mutual understanding between Zhejiang and cities in the Wellington regions. While Mr Chen was in Wellington, Mayor Celia Wade Brown met him and the NZ China Mayoral Forum and the Wellington Chinese Garden project have been mentioned in the meeting. CEOs from Hutt City, Wellington Regional Economic Agency (WREDA), Grow Wellington and former Porirua Mayor discussed potential areas for cooperation. Zhejiang is looking to engage with the Wellington region through education, trade and investment. With a GDP of over 500 million USD Zhejiang is one of the most prosperous provinces in China. Zhejiang has been leading the nation in marketization and the development of private enterprises. Next year the Zhejiang Province will host the G20 Summit. James Free Wellington City Council

90 Nelson-Miyazu Sister City Association have been overwhelmed with support received in Japan for their proposed Citizen's Delegation/Choir Tour in October On a recent scoping visit the Association Chair Lyndal McMeeking and choir director Carl Browning investigated venues and arrangements in Miyazu, Osaka and Kyoto cities. REGIONAL COLLABORATION Nelson Choir to tour Japan in The great support and assistance received in these cities has resulted in concerts now being planned in each, along with a performance in Minoh City (sister city to Hutt City) following an introduction facilitated by Sister Cities New Zealand. Hutt City Mayor Ray Wallace happily endorses this opportunity to share and strengthen relationships with Minoh "Minoh Multicultural Centre are very keen for the Lyndal McMeeking & Carl Browning meet with Teruo Mikami, Executive Director, Minoh Association For Global Awareness (MAFGA) in Minoh City. Photo courtesy of Teruo Mikami exchange of art and culture between the two Cities and Countries. Your recent visit has only strengthened our relationship (with Minoh City) so we hope that plans work out for you in October " The trip will culminate in the choir giving two performances in Nelson's sister city Miyazu in an auditorium overlooking the spectacular 'Amanohashidate' (Bridge to Heaven). This will be a keenly anticipated part of the celebrations planned for the 40-Year anniversary of the sister city connection between Nelson & Miyazu. More than 30 people have so far registered interest in being part of this trip to Japan. Lyndal McMeeking Nelson-Miyazu Sister City Association Chieko Dietz of Napier Receives Award Chieko Dietz of the japan Society of Hawkes Bay received a 'Local Heroes Award' medal from the sponsor of the competition, Kiwibank, last week in an awards ceremony in Napier. Recently Chieko translated for all of the civic ceremonies involving the two Sister Cities, Napier and Tomakomai, as they celebrated a 35 year association with each other. L - R: Chieko Dietz, Napier Deputy Mayor, Cynthia Bowers, New Z ealand Director of Kiwi Bank.

91 SISTER CITIES Cnc ~ ~~~~ Nelsf>n, New Zealand 2016 Sister Cities NZ Conference - Draft Programme 11 Connecting People - Celebrating our Past, Creating our Future " Creating & sustaining strategic alliances & partnerships Resource & relationship sharing to create win-win outcomes Connect globally, thrive locally- the benefits to local communities of being globally connected, culturally confident and having strong sister city relationships Keeping the conversations alive- sustaining the support and engagement of young people Celebrating significant anniversaries and milestones Each speaker will cover one or two of the above topics from their own personal experience and perspectives. DAY ONE- 28 April: 5 3o-6.3opm Welcome Reception & Mihi Whakatau - Rutherford Hotel Nelson Delegates will then have a free evening to meet, mingle & enjoy dinner at one of Nelson's many centrally located cafes & restaurants (own cost). DAY TWO- 29 April: 8.ooam 8.45am g.ooam Registration Desk Opens Delegates move through & are seated MC Introduction & Welcome Opening address- Nelson Mayor Rachel Reese

92 9:15am 9.4oam 1o.ooam 10.15am 10.3oam 11:ooam 11:1sam 11:3oam 12:3opm 1:45pm 2.oopm opm 3:3opm Keynote speaker- Mary Kane, President & CEO, Sister Cities International SPEAKER TBC Presentation by Ministry of Foreign Affairs & Trade Presentation by Japan Local Government Centre (CLAIR, Sydney) Morning tea Presentation by Chinese People's Association for Friendship with Foreign Countries (CPAFFC) Andrew Petheram, Nelson City Council on Nelson's Sister City Gardens Off-site visit & presentation at Miyazu Garden & Huangshi Garden LUNCH Nelson-Miyazu Sister City Association -Celebrating a 40-Year Sister City Connection Lorellin Sybin, Department of Internal Affairs, Nelson 'Thinking Outside the Square for Funding & Creating Strategic Partnerships' Group Discussion & Report Back Afternoon tea 4:oo-s:oopm Sister Cities New Zealand AGM BREAK 6.oo-6.15pm Coaches depart Rutherford Hotel for off-site Awards Dinner SCNZ Awards Dinner incorporating a celebration of the 35-Year Anniversary of SCNZ inception Awards Dinner concludes, coaches return to Rutherford Hotel

93 DAY THREE- 30 April (Youth Development Focus) 1o:ooam Bing Lou, SCNZ Youth Director, Launch of SCNZ Youth Sub Committee Jonathan Glassey, Asia NZ Foundation intern (on exchange, internship & work experiences in Japan) 1o.soam Taylah Shuker, Nelson Youth Council (on Waimea College's recent Fujimi-machi exchange) 11:1oam NZ China Friendship Society- Nelson Branch Art Exchange with schools/colleges in Huangshi 11.30am Aaron Hape, Commonwealth Youth NZ Wellington College, First Member-School of SCNZ (TBC) u:oopm LUNCH 1.oopm Sister Cities Australia Youth Programme (speaker TBC) Japanese Exchange & Teaching (JET) Programme (speaker TBC) Group Discussion/Workshop & Report Back Farewell & last words from SCNZ 3.oopm Conference programme concludes with Afternoon Tea Sister Cities New Zealand Conference 2016 is brought to you by: Nelson City Council te kaunihera o whakaw 0 ~!~e!~~ CITIES Pr mchn J 1ao,,1 I ) p, Ph: - ch.ti\j~' With support from sponsors: 4 AIR NEW ZEALAND \r,,,,.t.ia'\. C LI\IR Jcpon Local GOV(!fM'IeOI Centre (Cl.AK?. S'j"Chr(}

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96 LLI Waipa DISTRICT COUNCIL Private Bag 2402 Te Awamutu 3840 NEW ZEALAND 0800 WAIPAOC ( ) 22 December 2015 P / Dear Sir I Madam MAUNGATAUTARI SCENIC RESERVE MANAGEMENT PLAN Together with Ngati Korokl Kahukura we are reviewing the Maungatautari Scenic Reserve Management Plan (RMP). A RMP prioritises actions, works programmes and budgets for the next 10 years. It includes concept and development plans and identifies the appropriate mix of uses and activities within each reserve and guides their day-to-day management. Maungatautari has unique opportunities and issues that require different use, management and protection. The new RMP needs to address these concerns, reflect the significance of the Ngiiti Korokl Kahukura Claims Settlement Act 2014 and echo wider iwi customary and community interest. As Te Hapori o Maungatautari (members of the wider community connected with Maungatautari) we invite you to provide feedback on what you think the Maungatautari Scenic RMP should include. Your feedback will guide the preparation and direction of the draft RMP that will go out for wider public consultation in More information, including the current RMP is available at Tell us what you think by 1 March 2016: Online Fill out a quick survey at Post Send a letter to Waipa District Council, Private Bag 2401, Te Awamutu 2840 Attn: Demelza Murphy, Maungatautari If you would like to discuss the review process, please contact me on extn Yours faithfully,,fl{di-- Demelza Murphy RESERVES PLANNER HEAD OFFICE Bank Street, Te Awamutu 3800 I Ph: I Fx: CAMBRIDGE SERVICE CENTRE - 23 Wilson Street, Cambridge 3434 I Ph: I Fx:

97 The role of a Community Board is toa) Represent, and act as an advocate for, the interests of its community; and b) consider and report on all matters referred to it by the Council or any matter of interest or concern to the Community Board; and c) maintain an overview of services provided by the territorial authority within the Community; and d) prepare an annual submission to the territorial authority for expenditure with the Community; and e) communicate with community organisations and special interest groups within the Community; and f) undertake any other responsibilities that are delegated to it by the Council Council has delegated to Community Boards the following authorities, which are to be exercised in accordance with Council Policy. Authority toa) Recommend annual priorities for capital works, including reserve development, in the community area. b) Consider and approve applications, within the approved budget, for grants to community organisations within the relevant wards that contribute to community well being. Resolution Number 5/13/121 Date Passed Resolution/Comment That the Cambridge Community Board support the concept of a conference/event to be held in 2018 to commemorate the looth anniversary of World War I and the liberation of Le Quesnoy {4 November). [Information only] 5/13/ That the Cambridge Community Board recommend staff ensure there is a financial contribution, continuity and planning for the looth Anniversary of World War I from now until Staff Comment Staff will continue with this development and meet the requirements. [7 May 2014] 5/15/ That the Cambridge Community Board consider safety concerns associated with speed, drainage and sign issues at the Bruntwood village intersection consisting of Bruntwood, Pickering, Marychurch, Peake and Wiseman Roads. (continued page 2)