Agenda. Stephen Parry Chief Executive. 17 November Animal Control Activities Report for October. Pages 1-2

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1 Notice is hereby given that a meeting of the Regulatory and Planning Committee will be held in the Council Chambers, 29 Civic Avenue, Gore, on Tuesday 24 November 2015, following the Operations Committee meeting. Stephen Parry Chief Executive Agenda 1. Animal Control Activities Report for October 2. Report from Building Control Manager 3. Schedule of building consents 4. Schedule of landuse consents 17 November 2015 Pages 1-2 Pages 3-5 Pages 6 9 Pages Business to be considered pursuant to the Local Government Official Information and Meetings Act 1987: Stopping of unnamed paper roads

2 1 REGULATORY AND PLANNING COMMITTEE AGENDA TUESDAY 24 NOVEMBER ANIMAL CONTROL ACTIVITIES REPORT FOR OCTOBER 2015 (Memo from the Animal Control Officer ) There were 117 reported incidents in October. The main issue for the month has been stock on roads. Lambs are now starting wander onto roads in the countryside due to inadequate fencing in some places. There had been some phone calls about poultry being kept in town that has since been worked through with the homeowners. We are still busy with following up on unregistered dogs in the district and infringement notices have started to be issued. One infringement has been cancelled after the owner came into the office and paid for the registration straight away. The number of dogs registered at the end of October was 3,100. Customer Requests - Monthly Statistics Total Animals Dog Attacks 1 Animals Dog Enquiries 14 Animals Dogs Barking 5 Animals Dogs Lost/ Found 12 Animals Dogs rushing 0 Animals Dogs Wandering 26 Animals - Stock 24 Animals rehomed 4 Dogs Impounded 17 Stock Impounded 2 sheep Infringement notices 14 Total 117 RECOMMENDATION THAT the report be received.

3 2 Animal Control Monthly Statistics over the last 12 months Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Dog Attacks Dog Enquiries Dogs Barking Dogs Lost/Found Dogs Rushing Dogs Wandering Stock Rehomed Dogs impounded Livestock impounded 2 Calves 7 sheep 2 sheep Infringement Notices 14 Total

4 3 2. REPORT FROM BUILDING CONTROL MANAGER BCA activity Even though the monthly statistics show a decline in building consent numbers, the BCA team have noticed a steady increase in phone enquiries for a wide variety of topics. If the nature of the enquiry is not directly for building control but requires immediate attention, the caller is often advised to lodge a CRM so it can be directed to the correct area of Council. Public enquiries can absorb a huge amount of time and resource if not handled correctly; hence an appointment is a necessity for those wishing to engage with a BCO directly on technical matters. Staff work loads are beginning to increase even higher with the build-up to the Christmas period now underway. Our repeat customers and members of the public are constantly advised to work well ahead of our deadlines in order to reduce any pressures on GDC staff to meet what may be an unrealistic deadline they have committed to. The BCA team is dedicated to their field of expertise and will assist customers through this especially busy period as much as possible. Consent Statistics The number of building consents granted for issue during October was 27, with a value of works of almost 2 million dollars. This included three new dwellings in the $350,000 $500,000 range that are all within the Gore urban area. As a point of interest, one is on a vacant site that has not been built on previously, one within a new subdivision and the third involves the demolition of an old dwelling for replacement. The balance of consents included some additional projects on two meat processing sites, commercial earthquake strengthening, farm sheds, residential alterations and domestic fire installations. The recent trend has continued where the total number of consents granted for the current financial year is declining, and yet the value of the works has doubled compared to the figures from the same period of the previous year. This is largely due to the significant value for the first stage of the Bupa development as noted in the previous report. The total value of works approved for October was $1,961,582 and the average days to grant the consents 7.9 (100% within the 20 day statutory timeframe allowed) Current consent applications At the beginning of October there were 26 building consents lodged, 13 of which have been suspended pending a request for further information to be supplied. These figures remain relatively constant throughout the year and the quality of applications submitted has not improved significantly over the past year or so as thought when restricted building work was introduced for residential building. This is an area that MBIE wish to target as part of a Southern region collaborative approach from themselves, BCAs, industry leaders and trades groups. The draft concept involves engagement with all parties in the building industry sector in a concentrated effort to improve the standard of consent applications compiled, which would

5 4 potentially include upskilling of designers, architects and builders who do this work currently. There has been no indication of any substantial new works to be carried out over the Christmas holiday period, which has been traditionally a good opportunity for classroom block upgrades to occur in schools. The 20 day period to ensure building consents can be processed prior to the holiday break starts from 20 November; notification of this has been circulated. The BCA team is very active at the moment with the current consents being processed or those that are approaching the 2 year expiry date for completion, plus following up on the remaining historical consents that have expired or resurface when a property is being sold. General The BUPA construction site is beginning to progress forward again after a period where construction appeared to be at a standstill. A change to the site management structure and the withdrawal of a local building contractor has encouraged the main contractor to employ its own personnel to get the project moving. BCA inspections have been spasmodic during October so an assurance has been given that the main contractor will supervise the daily activities and check the quality of completed work prior to requesting BCA inspections. A BCA staff member has also been involved with continued periodic monitoring of the land use consent conditions on the BUPA site, particularly for the sediment control measures constructed on the property. An external consultant has been appointed to advise on remedial measures required to increase the efficiency of the system installed. An audit team from MBIE visited recently to see how we as a territorial authority handle compliance schedules and annual Building Warrants of Fitness (BWOF). The upshot is we are awaiting a written report which will outline the positives found plus the room for improvement suggestions verbally presented to us during the exit meeting. The Council is one of 13 territorial authorities throughout NZ to experience this technical review over the current financial year. This is part of a structured effort by MBIE to get out into the regions and see what is currently being done, assess and advise any procedures to improve regarding the level of compliance and auditing of BWOFs within the district. There have been some noticeable changes to the working dynamics in the upstairs reception area since the layout was altered recently. The restricted waiting area has successfully halted any customers from potentially walking on into staff offices, and the recently vacated adjacent office can now be used as a consultation room by staff and customers. However, some BCA staff now experience a much louder working environment largely due to concentrated staff traffic areas, closer work stations and increased door movements in and out, while still trying to concentrate on important issues without disruption. I believe the changing the way we do business strategy

6 5 has been a great improvement to limit the frequency of walk up enquiries, however there is still scope for future enhancements in house to improve conditions for the staff concerned. RECOMMENDATION THAT the report be received.

7 6 3. SCHEDULE OF BUILDING CONSENTS Attached are schedules of building consents issued for October 2015, together with comparisons for the previous two years. RECOMMENDATION THAT the information be received.

8 7 Building Consent Statistics (Includes Certificates of Acceptance) No. of Consents Value of Consents $ No. of Consents Value of Consents $ No. of Consents Value of Consents $ July ,689,278 2,689, ,114,300 1,114, ,625,600 3,625,600 August ,434,665 4,123, ,688,714 4,803, ,881,762 13,207,362 September ,162,100 7,286, ,370,419 7,173, ,504,891 14,712,253 October ,063,898 12,349, ,261,100 8,434, ,961,582 16,673,835 November ,093,966 15,443, ,922,650 10,357,183 December ,374,388 21,818, ,885,599 13,242,782 January ,120,222 22,938, ,010,600 14,253,382 February ,969,861 24,908, ,748,681 17,002,063 March ,720,679 27,629, ,994,050 19,996,113 April ,531,900 29,160, ,657,500 24,653,613 May ,449,175 31,610, ,963 25,127,576 June ,664,486 33,274, ,827,065 28,954,641 * Italics indicate a running total Consents issued over $40,000 Location Description of Work Value of Consent 73 River Street, Gore Construct relocatable blast freezer room and install hot water boiler and containers. Alter in-floor screw 130,000 conveyor and change drainage system McQueen Avenue, Mataura Proposed stormwater project to collect and treat stormwater runoff from existing buildings, new 118,000 buildings and areas of the existing yard development and discharge to the Mataura River 32 Takitimu Street, Gore New dwelling with attached garage 380, Kakapo Street, Gore New dwelling 470,000 8 McKellar Street, Gore Construct 13.5 x 8m three bay lean to shed (fully enclosed) 45,000 5 Ardwick Street, Gore New 3 bedroom dwelling with attached garage 490, Medway Street, Gore Carry out strengthening work 95, Norton Street, Gore Interior alterations and new kitchen to first floor of house 40,000

9 8 New dwellings (including relocated dwellings) (financial year) * * Includes 19 villa s constructed in stage 1 - Bupa Performance statistics Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average days to grant % Number processed within 20 day limit 26 (100.0%) 30 (100.0%) 34 (100.0%) 27 (100%) Number in excess of 20 day limit 0 (0.0%) 0 (0.0%) 0 (0.0%) 0 (0.0%)

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11 10 4. SCHEDULE OF LAND USE CONSENTS Attached is a schedule of land use consents as at 11 November RECOMMENDATION THAT the information be received.

12 LANDUSE & SUBDIVISION CONSENTS As at 11 November 2015 Reference Accepted Name Location Description Status LU 2010/13 23 April 2010 C Smith Mandeville Rationalising airfield consents On hold SC 11/2012 LU 2012/06 SC 14/2012 CoC 2012/08 15 May 2012 G J & A C Caughey Rautea Street Subdivision to create 8 lots On hold pending further information 15 Jun 2012 C A & T M Leith Wilden Street, Gore Create 2 new lots SC 25/ Oct 2012 GD & JM Hall Family Trust 13 Naumai Street To create 1 new lot On hold pending feedback from applicant on conditions On hold pending feedback from applicant on conditions SC 02/ Jan 2013 Q W Whitehead& H J Blake 89 Charlton Road To subdivide create 2 rural lots On hold pending further information 11 LU 2014/95 10 Nov 2014 Taha Fertilizer Industries Limited Kana Street Store a hazardous substance over the quantity allowed Granted 27 October 2015 Appeals close 17 November working days LU 2015/173 4 Sep 2015 M & A Gentle 217 Main Street Expand Caltex petrol station Granted 5 October working days LU 2015/178 2 Oct 2015 B Novotny 5 Hyde Street Establish a car wash On hold pending further information SC 44/2013 s 127 SC 2015/ Oct 2015 LU 2015/180 9 Oct Oct 2015 True South Survey 3-7 Hokonui Drive Vary subdivision consent Land Information New Zealand KW & KR Gutsell Builders Ltd Main Street Mataura Subdivision 136 Whiterig Road Erect a car port LU 2015/ Oct 2015 Bruce Douglas Moffatt 16 Spittles way Establish a B&B Granted 15 October working days Progressing Granted 13 October working days Granted 29 October working days LU 2015/ Oct 2015 A Osborne 53 Strauchon road Renew a quarry consent On hold pending further information LU 2015/ Oct 2015 Eastern Southland YFC Southern Field Days 575 Waimumu Road Erect sign Granted 29 October working days LU 2015/ Oct 2015 Ajax Building Contractors Ltd 14 Johnston Street Construct a new deck Granted 29 October working days SC 2015/163 S Oct 2015 McKay Family Trust & Lattitude Construction Ltd 12 Thomas Street Variation to Subdivision consent SC 2015/163 Granted in part 11 November working days

13 EXCLUSION OF THE PUBLIC Cr Highsted to move I move that the public be excluded from the following parts of the proceedings of this meeting, namely the items as listed below. The general subject of each matter to be considered while the public is excluded, the reason for passing the resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987, for the passing of this resolution are as follows: General Subject Matter Stopping of unnamed paper roads Reason for passing this resolution in relation to each matter Maintain legal professional privilege and protect the privacy of natural persons, including that of deceased natural persons. Grounds under Section 48(1) for the passing of this Resolution 7 (2)(g) and 7(2)(a)