Freedom of Information Reference: Original FOI (Clarification ref FOI)

Transcription

1 Freedom of Information Customer Service Centre Witham Park House Waterside South Lincoln LN5 7JN Tel: Dear Peter Barton Freedom of Information Reference: Original FOI (Clarification ref FOI) Subject: Request for information regarding to a response to a previous FOI request Please find our response below: Request Thank you for your reply. You say: 08624FOI Information request regarding overseas visits made by Councillors Jan 09 present day We have not been able to locate the response sent to this request. We do hold the information prepared to respond, the draft response for approval and a note from the approver to the person managing FOI on a daily basis authorising the response. There is no record of the requestor following up for a response. Since that time the Council has received and replied to a similar request relating to air travel from the Taxpayers Alliance. Please indicate if you wish to receive information sent for that request or the information held in respect of 08624FOI. This is a request for clarification in respect of this part of your request and has stopped the 20 working days 'clock' until we receive a response. If we do not receive a response the request will be closed after 90 days.

2 I wish to receive the information you have sent relating to air travel - relevant to the tax payers alliance request and also the information you hold in respect of 08624FOI you are offering to provide. Response In our letter re FOI we responded to your requests for copies of three other FOI responses in full and said in response to a fourth FOI response: 08624FOI Information request regarding overseas visits made by Councillors Jan 09 present day We have not been able to locate the response sent to this request. We do hold the information prepared to respond, the draft response for approval and a note from the approver to the person managing FOI on a daily basis authorising the response. There is no record of the requestor following up for a response. Since that time the Council has received and replied to a similar request relating to air travel from the Taxpayers Alliance. Please indicate if you wish to receive information sent for that request or the information held in respect of 08624FOI. This is a request for clarification in respect of this part of your request and has stopped the 20 working days 'clock' until we receive a response. If we do not receive a response the request will be closed after 90 days. Following your clarification, please now find attached copies of the information referred to above (four PDFs). Please note that 08624FOI requested information about foreign travel for Councillors and Officers whereas 09783FOI requested information on air travel. By way of context the response to 09783FOI from the Taxpayers Alliance formed part of a report by them that should be available from their website. In addition there was local media coverage which should also be available on the web. The information from each does not necessarily correlate for a range of reasons: does not include Members, does not appear to contain flights where costs were reimbursed to the Council by others, date ranges differ, in one spreadsheet a journey has been recorded but in another the main and inter-connecting flights. In two cases from Fire & Rescue it appears that journeys have been omitted from one response when one officer joined another. Please note that information about 08624FOI refers to two spread sheets and a Word document. You have been sent 08624FOI Officers which is the two spreadsheets in a single PDF, and you have also been sent Members which is a PDF of the Word document. We believe this answers your request in full. You are entitled to an internal review of the administration of your request. You can request an internal review by contacting xxx@xxxxxxxxxxxx.xxx.xx. Should you remain dissatisfied following the outcome of the review you can submit a

3 formal complaint to the Information Commissioner's Office. Further information can be obtained from their website Once again, thank you for your enquiry. Yours sincerely Freedom of Information Lincolnshire County Council The information we have supplied to you may contain intellectual property rights of Lincolnshire County Council. Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended), or other applicable legislation. In particular, you must not re-use this information for any commercial purpose. If you would like to re-use this information for any commercial purpose you must make a formal request to us under the Re-Use of Public Sector Information Regulations Please us at reuselicense@lincolnshire.gov.uk

4 Chief Executives Did LCC pay for all or other Total name of hotel, lodge, camp part of the transport Travel Living total cost to LCC Date country Destination Duration site etc class/type of flight Reason Position cost cost of flight costs (K+L) Accommodation Expenses reimbursement 14 November 2009 USA San Francisco 5 days flight only Economy BT / SOLACE Management Development programme Chief Executive flights only Resources paid but 16 May 2010 Germany Frankfurt Economy Speaking at SAP conference CRM manager reimbursed ?? flight only Fire and Rescue Did LCC pay for all or other Total name of hotel, lodge, camp part of the transport Travel Living total cost to LCC Date country Destination Duration site etc class/type of flight Reason Position cost cost of flight costs (K+L) Accommodation Expenses reimbursement Feb 2009 Nice 3 days WG3 PG3 (Project group under SC15 WG3 dealing with Systems) Chief Fire Officer comments comments copies of any official photographs which it ho copies of any official photographs which it ho April 2009 Ireland Buncrana, Ireland 3 days Inishowen Gateway Hotel Economy Joint contract monitoring performance team meeting at Assetco offices Contracts Manager Part April 2009 Ireland Buncrana, Ireland 3 days Inishowen Gateway Hotel Economy Joint contract monitoring performance team meeting at Assetco offices Resources Manager Part April 2009 Ireland Buncrana, Ireland 3 days Inishowen Gateway Hotel Economy Joint contract monitoring performance team meeting at Assetco offices Station Manager (Operational Support Dept) Part May 2009 Gernany Berlin 6 days Ambassador Economy SC14 (ISO committee responsible for Firefighters PPE) Chief Fire Officer , June 2009 USA Rhode Island 5 days Hilton ISO TC94, SC15 WG3 PG3 (ISO Committee covering Respitory Protection Equipment) Chief Fire Officer 4, , , Oct 2009 canada Ottowa 8 days Sheraton business/premium ISO TC94 SC15 (ISO Committee covering Respitory Protection Equipment) Chief Fire Officer 3, , , Dec 2009 USA South Carolina 6 days Omni business/premium BSI SC14 (BSI shadow committee for SC14 - Firefighters PPE) Chief Fire Officer 3, , , Nov 2009 USA Florida 4 days Edgewater Beach business/premium BSI SC14 PG5 (Project group of SC15 WG1 dealing with Human Factors) Chief Fire Officer 4, , , February 2010 FRANCE Paris s Plaza Lafayette Economy WG1 PG5 (Project group of SC15 WG1 dealing with Human Factors) Chief Fire Officer , Mar 2010 Gernany Berlin 2 days Estrel Economy SC15 (ISO Committee covering Respitory Protection Equipment) task group Chief Fire Officer Feb 2010 Ireland Buncrana, Ireland 3 days Inishowen Gateway Hotel Economy Joint contract monitoring performance team meeting at Assetco offices Contracts Manager Part Feb 2010 Ireland Buncrana, Ireland 3 days Inishowen Gateway Hotel Economy Joint contract monitoring performance team meeting at Assetco offices Control Manager Part Feb 2010 Ireland Buncrana, Ireland 3 days Inishowen Gateway Hotel Economy Joint contract monitoring performance team meeting at Assetco offices Station Manager (Operational Support Dept) Part Jun 2010 Germany Leipzig 3 days NH Leipzig Economy Intershutz - International Fire Show Contracts Manager Jun 2010 Germany Leipzig 3 days NH Leipzig Economy Intershutz - International Fire Show Resources Manager Mar USA Seattle 7days Mariot Economy Animal Rescue training course & accreditation as a trainer USAR Manager , Stephen Pass motel USAR Crew Manager SEQUIM LODGING May 2010 New Zealand Wellington 1s Duxton business/premium (SC14) ISO TC94 SC14 plenary meeting (chair) Chief Fire Officer , May 2010 New Zealand Wellington 7 days Duxton (SC14) ISO TC94 SC14 plenary meeting , /16 June 2010 Ireland Co Tyrone 2 days Glenavon House Economy CFOA RDS Belfast Assistant Chief Fire Officer Response & Resources travel cost inclusive of airport car parking Development nights Spain Bilbao 4 Days Easy Jet Reference site visits Assistant Director Yes , nights USA 5 Days Business Class(useReference site visits Assistant Director Yes 6, , , nights France 3 Days BMI Baby Factory acceptance Public Transport Strategy & Development Manager. Transport Officer Yes Paris Kyrid Poissey tests on software and hardware developments Public Transport Strategy & Development Manager. Transport Officer Yes France Paris 2 Days IBIS Hotel Roissey Paris BMI Baby Factory acceptance tests on software and hardware developments Planning Enforcement Yes Mar-09 Spain Barcellona 1 Day University Field Trip Assistant Jan-09 Holland Amsterdam 1 Day KLM Economy Flood Management Project Assistant Director Yes Costs to be Costs to be coverd by Jun-10 Denmark Kolding 1 Day coverd by Epoke Epoke Gritter Training Prinicpal Maintenance Engineer, Epoke Highways Officer Costs Costs covered by covered by Epoke May-10 Denmark Kolding 1 Day Epoke Epoke Gritter Training Senior Technician

5 Elected Members Visits Overseas for Official Council Business Since 1 April 2009 Duration of trip Days/nights 2 days 2 days 4 days 3 nights 2 nights 4 days 5 nights 2 nights 2 nights 1day Destination Brussels Marseilles Brussels Netherlands Norway Sweden Marseille Denmark Brussels Sweden Brussels No s travelling Purpose of trip Overall cost Flight/ Hotel details Date CPMR Social Inclusion N/A 21/04/09 Working Group CPMR Role of Regions N/A N/A 28/05/09 CPMR Plenary Meeting N/A 18/06/09 North Sea Commission N/A 23/06/09 Annual Conference & Meeting Partnership Meeting - Tourism N/A 07/09/09 CPMR General Assembly N/A 30/09/09 CPMR Leading Europe out of the Crisis N/A 26/11/09 North Sea Commission N/A 17/03/10 Culture and Tourism Group CPMR Culture & Tourism N/A 14/04/10 North Sea Commission Culture & Tourism Conference CPMR Employment & Training Group N/A 06/05/ N/A 12/05/10

6 From: David O'Connor Sent: 20 August :27 To: Christopher Johnson Cc: Subject: 08624FOI Chris - this appears to have dropped down some cracks. I have seen the draft response provided to Debbie Cook on 16 July copied below and am happy for it to go with the following changes: Bigger apology for undue delay to the requestor. Rename the word document as relating to 08624FOI as it seems the template usedfor the previous request was used here and updated but filename not changed. The two XL files can go as they are. There seems to have been confusion about this whole FOI because the CX did not clear an earlier version because he believed it was incomplete. Instead of the matter being escalated and dealt with there just seem to have been lots of s flying around so please make sure that I am alerted. Thanks David O'Connor Assistant Chief Executive Temp PA is Rachel E Cooper From: Infomgt Sent: 16 July :40 To: debbie cook Subject: 08624FOI Hello Debbie Please see below and attached response to be sent to the requestor. Can you please authorise that you are happy for this response to be sent? Many thanks Diane Thomas Dear Mr Hastings Freedom of Information Reference: 08624FOI

7 Subject: Request for information regarding overseas visits made by Councillors Jan 09-present day Thank-you for your request for information from Lincolnshire County Council, we are pleased to provide the following answers to your questions. 1. Can the council please provide a full list of overseas visits made by councillors and or employees/officers of the council during the aforementioned period. In each case can you identify the country (ies) and specific location (s) visited, the dates of the visit and the duration of the trip. In each case can you provide a brief explanation of the trip and state how many elected representatives and or officers and or employees went on each trip. In terms of officers and employees can you please provide their job titles. Answer - Please see attachments 2. In the case of each visit can you state if the council paid part or whole of the cost. Can you please provide the overall cost of each trip to the council. These costs are likely to include but will not be limited to the costs of transportation, accommodation, event registration fees, ticket prices, car hire as well as any over-times payments due for staff. Answer - Please see attachments 3. In the case of each trip can you name the individual hotels and or campsites and or lodges, and or b and b establishments and or pensiones and or motels and or villas and or residences, used by each of the council delegation. Can you please provide the total cost of the accommodation used by the party? Answer - Please see attachments 4. In the case of each trip can you identify the class, type and cost of any flights used. Can you also provide a breakdown of all other transport costs. These will include but will not be limited to the costs of any ferries, trains, ships as well as car hire. Answer - Please see attachments 5. In the case of each trip can the council please provide copies of any official photographs which it holds. Answer - There are no official photographs relating to the foreign visits We apologise for the delay in responding to your request. We believe this answers your question in full. Yours sincerely Freedom of Information Team Resources Directorate Lincolnshire County Council infomgt@lincolnshire.gov.uk The information we have supplied to you may contain intellectual property rights of Lincolnshire County Council. Your use of the information must be strictly in accordance with the Copyright Designs

8 and Patents Act 1988 (as amended), or other applicable legislation. In particular, you must not re-use this information for any commercial purpose. If you would like to re-use this information for any commercial purpose you must make a formal request to us under the Re-Use of Public Sector Information Regulations Please us at reuselicense@lincolnshire.gov.uk

9 FOI Air Travel Flight Date Return Flight Vendor Total Cost Class of Flight Origin Destination Comments 2009/10 Chief Executives 14/11/ /11/2009 British Airways Economy Heathrow San Francisco Development 21/07/ /07/2009 EasyJet UK Bilbao, Spain Development 27/07/ /07/2009 6, Business UK USA Development 21/07/ /07/2009 BMI Baby UK Paris, France Development 19/10/ /10/2009 BMI Baby UK Paris, France Development 04/02/ /02/2010 Ryanair UK Berlin, Germany Fire & Rescue 03/05/2009 KLM Economy UK Berlin Fire & Rescue 06/05/2009 KLM Economy Humberside Berlin Fire & Rescue 22/06/2009 British Airways 4, Club World Heathrow Rhode Island Fire & Rescue 18/10/2009 British Airways 3, Business/premium economy Heathrow Ottowa Fire & Rescue 18/10/2009 Air Canada Unknown Ottowa Montreal Fire & Rescue 08/11/2009 British Airways 4, Business/premium economy Heathrow Atlanta USA Fire & Rescue 08/11/2009 Delta Unknown Atlanta Panama City Fire & Rescue 06/12/2009 British Airways 2, World Traveller Plus Heathrow Chicago Fire & Rescue 06/12/2009 British Airways 3, Business/premium economy Heathrow South Carolina Fire & Rescue 08/12/2009 British Airways 1, World Traveller Plus Heathrow Charlotte Fire & Rescue 24/02/2010 Ryanair Economy East Midlands Buncrana, Ireland Fire & Rescue 14/03/2010 Easyjet Economy UK Berlin Fire & Rescue 15/03/2010 British Airways 1, Economy UK Seattle Fire & Rescue Dec-09 Ryanair Economy West Mids Ireland Fire & Rescue? Ryanair Economy Stanstead Chamberey 29, Chief Executives 15/11/ /11/2010 BMI Baby YD East Midlands Glasgow Chief Executives 15/11/ /11/2010 BMI Baby YD East Midlands Glasgow Chief Executives 15/11/ /11/2010 BMI Baby YD East Midlands Glasgow Chief Executives EasyJet N/A Stansted Derry Includes accomodation cost. Purchased as package deal so no split between flight and accomodation Chief Executives RyanAir Standard Stansted Frankfurt Fire & Rescue 20/05/2010 British Airways 3, Club World Heathrow Wellington, New Zealand Fire & Rescue 23/05/2010 Opodo.Com Economy Heathrow Wellington, New Zealand Fire & Rescue 10/06/2010 British Midland Economy Heathrow Berlin Fire & Rescue 10/06/2010 British Midland Economy Heathrow Berlin Fire & Rescue 14/06/2010 Bmi Baby Unknown UK Northern Ireland Fire & Rescue 22/10/2010 Icelandair Economy Heathrow Reykjavik, Iceland Fire & Rescue 22/10/2010 Icelandair Economy Heathrow Reykjavik, Iceland Fire & Rescue 22/10/2010 Icelandair Economy Heathrow Reykjavik, Iceland Fire & Rescue 22/10/2010 Icelandair Economy Heathrow Reykjavik, Iceland Fire & Rescue 09/11/2010 Flybe Economy Birmingham Edinburgh Fire & Rescue 09/11/2010 Flybe Economy Birmingham Edinburgh Fire & Rescue 14/11/2010 JAL Airline 4, Business Heathrow Tokyo Fire & Rescue 30/11/2010 LastMinute.Com Economy Birmingham Lyon Fire & Rescue 24/03/2011 Continental Economy Heathrow Houston, Texas Fire & Rescue 24/03/2011 Continental Economy Heathrow Houston, Texas 12, Emergency Planning? Ryanair Unknown UK La Rochelle