Cub Scouts $45 Adults $20 Siblings $20 Late fee of $20 applied after October 11th

Transcription

1 Cub Scouts $45 Adults $20 Siblings $20 Late fee of $20 applied after October 11th Due to the nature of this event, Lion Scouts are not able to participate as Scouts, but may attend as siblings. Event Chairperson, Michelle Berry can be reached at or The Staff Adviser, Marlene Gonzalez at Online registration is available now at

2 M c Kee Fall adventure basics NO PETS ALLOWED Field Games Crafts Inflatables Nature Hike Pumpkin Carving Fall Festival Shooting Sports: BB Guns, Archery, Sling Shots Cost: Cub Scout - $45 (includes t-shirt, patch, ID Badge) Sibling - $20 each (does NOT include t-shirt) Adults - $20 each (does NOT include t-shirt) Newton s Attic will be conducting four sessions this year. They will be building and launching rockets. They will also have a pumpkin chunkin demonstration. Price includes a movie and popcorn on Friday night, full breakfast, lunch and dinner on Saturday and a continental breakfast on Sunday. Camping: Camping is available on Friday and Saturday nights. Tents will NOT be provided. Participants will need to bring their own tents. Check-in: Registration check-in will be on Friday 5-9 PM at Stamler Dining Hall and Saturday, after flag ceremony and breakfast, activities begin at 9:00 AM. Volunteer: Volunteers are always needed for these events. Volunteers are asked to commit to working 4 hours at a station or location determined by the event staff. All volunteers are required to attend a staff training meeting on Friday night. Volunteers will receive a free staff t-shirt. T-shirts will be given out at the Friday night meeting. Costume Contest * Scariest * Most Original * Best Teen Titan Character * Best Scout Theme Trick or Treat Trail Station Contest Get your pack together and come up with a theme for your trick or treat station. The trail will be open from 7:00 PM - 8:15 PM on Saturday night. Electricity is available upon request. Please expect about 400 ghouls and goblins to stop by your station for tricks or treats. No scary themes. Please remember that stations should be age appropriate we want to encourage fun not fear. Stations will be judged in the following categories: * Best Overall* * Most Original * * Best Teen Titan Themed * Please register your station by using the attached Volunteer Form

3 information Guide *** Please remember to bring your own tent- there are NO tents set up at Camp McKee*** THIS IS A SNOW, RAIN OR SHINE EVENT - NO PETS WILL BE ALLOWED ARRIVING AT CAMP (FRIDAY) As you arrive at camp you will be stopped and asked to give your Pack #. You will receive your campsite assignment at this time. Campsites will be pre-assigned by pack. Drive to your campsite and drop your gear. Once you have dropped your gear continue to the assigned parking area for your campsite (see the attached map for parking area reference), proceed to the dining hall to check in. Once you have checked in, return to your campsite to continue set up. DO NOT set up before you park. There will be MANY people attending and we need to move expeditiously. Please note that travel on the loop around camp is ONE WAY ONLY. Please be courteous and DO NOT block the flow of traffic on the road. CHECK-IN - At check-in, you will receive your registration packet (Scout ID badge, lanyard, patch, wristbands and t-shirt) FRIDAY, OCTOBER 26 - Check-in will begin at 5:30 PM at Stamler Dining Hall. SATURDAY, OCTOBER 287- Check-in will be from 7:00 to 8:30 AM at Stamler Dining Hall. Program activities will begin at 9:00 AM. The Trading Post will be open on Saturday from 10:00 AM 4:00 PM (closed for lunch) PLEASE NOTE: Sessions should be scheduled when you register for the event. Sessions will be assigned on a first come first served basis, register early to ensure your session selections. All online registration selections are in real time. If the session is available, it will be listed in the choices. If it is full, it will no longer appear as a choice. Mail/faxed in registrations will be entered as time allows first choices may not be available, be sure to choose alternates. Once you have received your schedule, please follow it. This is a big event and there are limits on sessions for a reason. SESSION CHOICES: There will be four activity session times during the day. Each session is one and a half hours long. Most activities will be available for all sessions.* Your Cub Scout may choose 4 of the following activities: 1) Shooting Sports 2) Pumpkin Carving 3) Nature Hike 4) Field Games 5) Inflatables 6) Fall Festival (Carnival type games, face painting, crafts, etc) 7) Webelos Climbing (*only available during sessions 3 & 4) 8) Newton s Attic Rocket Launch - (*only available during sessions 1 & 2) These sessions are only 45 minutes long. There will be 2 different Newton s Attic classes during each session, so you will have free time to observe the pumpkin chunkin or do as you please. PARKING AND TRANSPORTATION: NO CAMPING TRAILERS OR RV S ALLOWED Vehicles are required to park only in the designated parking areas after check-in and gear drop. Campsites 1-7 will park in the lower lot (closest to the waterfront) Campsites 8-13, Staff Central and Keeneland Lawn will park in the upper lot (dining hall lot) All roads must remain open for Emergency Vehicles at all times. Camp Road is one way, please enter through gate at dining hall and exit through gate by the administration building. You will be permitted to drive to your campsite to unload your vehicles. Vehicles must remain on road at all times, no driving into the campsites to unload. After unloading the unit gear, please move your vehicles to either of the designated parking lots. The registered leaders are responsible for policing vehicles belonging to parents associated with their pack. Please respect our concern for your safety and help us to protect your Cubs and family by parking in the designated parking lots. Vehicles in unauthorized areas will be towed at owner s expense.

4 Trailers: Units will be allowed to leave supply trailers at their campsites. They must be parked off the side of the road and not in the campsites. Due to the hilly camping area, please be sure the trailer wheels are chocked. Handicapped Parking and Camping - Requests for special camping/parking passes for medical conditions will be made on a case-by-case basis. Special passes must be requested in advance and will be issued on the day of the event. All requests must be made to Susan or Marlene at the Council Office ASAP to allow for the greatest degree of accommodation. Every reasonable effort will be made to accommodate those with physical disabilities or special needs. MEALS Friday night we offer a snack of popcorn and juice at movie time, please eat before arrival. Saturday meals include hot breakfast, lunch and dinner. Sunday breakfast is a cold breakfast (cereal, muffins). If you have any dietary needs, please be sure to list that during registration so special arrangements can be made. Meals will be served in shifts per campsite assignments. FIRST AID A first aid station will be located at the Health Lodge and will be staffed with licensed medical personnel. Please report any accidents, incidents or injuries to the attending medical officer or District Executive. CAMPFIRE We highly encourage all packs to prepare a song or skit to perform at the campfire. Please make sure all acts are Scouting appropriate. Spaces are limited, sign ups for campfire will be open on Saturday morning until the end of dinner. LEAVE NO TRACE Our aim is to provide our youth with fun and challenging activities in the great outdoors as well as an opportunity to demonstrate the high ideals of Leave No Trace and low impact camping. Plan Ahead and Prepare Travel and Camp on Durable Surfaces Dispose of Waste Properly (Trash your Trash) Leave What You Find Minimize Campfire Impacts Respect Wildlife Be Considerate of Other Visitors VOLUNTEER STAFF First off, without you this campout would not be possible, so THANK YOU! All volunteer staff must be approved Mandatory staff meeting Friday night on the lakeside porch - 9:30pm at Stamler Dining Hall (after movie starts) Volunteers must commit to working 4 hours All Volunteers will receive a Staff t-shirt that must be worn on Saturday. FIREWOOD BAN AND CAMPSITE CAMPFIRES ABSOLUTELY NO ASH WOOD. This ban will help keep exotic insects such as the Emerald Ash Borer out of McKee Scout Reservation. The Emerald Ash Borer is responsible for the deaths of tens of millions of ash trees in the U.S. and is spread by the movement of infested firewood. Any fallen branches or wood found on the camp property may be used. The use of chain saws by Scouts, parents or leaders is not permitted on camp property. Campsite campfires will be permitted if there is no fire ban in place. Fires may be built in designated fire rings only. Please no unattended fires and make sure the fire has been properly extinguished before retiring for the night.

5 General Camp Rules Campsite safety and adherence to BSA policy found in Guide to Safe Scouting. Please utilize the Buddy System with your Scouts. No smoking in front of Scouts. Smoking by adults in designated areas only. Absolutely NO riding in the bed of pickup trucks. Range Officers rules and regulations are final. Sheath, butterfly, and survival type knives are not allowed at camp. No fishing off the bridge or at the Waterfront. No pets are allowed in camp at any time. The use of alcohol or illegal drugs is strictly forbidden. Failure to follow this regulation will result in removal from camp property as well as notification of the proper authority. Everyone at camp is expected to be respectful of all camp structures. Writing on walls, carving on wood, kicking of walls, etc. will not be tolerated. You will be held responsible for any damages to property. Except when at the waterfront or taking a shower, footwear must be worn at all times. For safety reasons open toed shoes (i.e. sandals, flip-flops, etc.) are not to be worn at camp. Frequently Asked questions If our son has his own BB gun, can we bring it? NO, all equipment used on our ranges must be properly inspected by our range officers and in good condition before being used. Only shooting sports equipment provided by the council will be used. Please leave any weapons at home. (See general rules regarding knives.) Does the Scout need their uniform at all during camp? A uniform is not required to participate. Does McKee usually have cell phone reception to coordinate with our pack? You can use your cell phone in MOST locations at camp; however, there are some areas where cell phone reception is not very good. All Scouts from the same pack will be assigned to the same campsite even if you registered separately. Does my Scout need a Halloween costume? They do not need to have a costume, but it s more fun if they do plus there will be a Scout costume contest with prizes. Siblings are encouraged to dress up and walk the trick or treat trail too. There will be time after dinner on Saturday and before the campfire to change into your costumes. BYOB Bring your own (treat) bag. T-Shirts: If you would like a t-shirt, the council office must receive your registration by October 11th. We have to place our order on October 12th. We will not be ordering extra shirts and we will not re-order. If we do not receive your order by October 8th, you will not receive a t -shirt. All Cub Scouts will receive a t-shirt as part of their registration. All adults and siblings must purchase a shirt if they want one. ($10 each for Youth through Adult XLarge, $11 for Adult 2X, $12 for Adult 3X, $13 for Adult 4X). Volunteer staff shirts will have a different color.

6 McKee Fall Adventure Friday When What Where 5:30 PM Registration Stamler Dining Hall 9:00 PM Welcome and Move Time!!! (popcorn and drinks provided) Stamler Dining Hall 9:30 PM Staff Meeting: Session briefing and basic overview of schedule. If you are volunteering, your attendance is required Lakeside Porch of Stamler Dining Hall When What Where 7:00 AM - 9:00 AM Final Registration for Saturday Events Stamler Dining Hall Saturday 7:00 AM Breakfast Campsites 8-13, AF & SC (yellow wristbands) 8:00 AM Breakfast Campsites 1-7 & KL (blue wristbands) Stamler Dining Hall 8:45 AM Flag Ceremony Gilwell Field (Arena) 9:00 AM - 10:30 AM SESSION 1 See Table Below 10:40 AM - NOON SESSION 2 See Table Below 12:00 Noon Lunch Campsites 1-7 & KL (blue wristbands) 12:45 PM Lunch Campsites 8-13, AF & SC (yellow wristbands) Stamler Dining Hall 1:30 PM - 3:00 PM SESSION 3 See Table Below 3:15 PM - 4:45 PM SESSION 4 See Table Below 4:45 PM - 5:45 PM Free Time Gilwell Field (Arena) 5:45 PM Flag Ceremony Gilwell Field (Arena) 6:00 PM Dinner Campsites 8-13, AF & SC (yellow wristbands) 7:00 PM Dinner Campsites 1-7 & KL (blue wristbands) Stamler Dining Hall 8:00 PM Campfire Program Gilwell Field (Arena) 8:30 PM Trick or Treat Trail Begin from the Arena Sunday When What Where 7:00 AM - 8:30 AM Continental Breakfast Stamler Dining Hall after breakfast Packing Up & Campsite Clean Up 11:00 AM Everyone needs to be off camp property at this time Locations for Pre-Registered Sessions Please follow your assigned schedule What Shooting Sports Field Games Nature Hike Inflatables Pumpkin Carving Newton s Attic Rocket Launch Fall Festival Climbing Where Archery/Rifle/ Field by the Dam Stamler Dining Hall Porch Gilwell Field (Arena) OA Cox Building Dining Hall Keeneland Hall Tower

7 ALWAYS BE PREPARED WHAT TO BRING Tent Ground Tarps Hammer Cooler and Ice Sunscreen Hiking Boots Camera and Film Lantern Garbage bags Camp Chairs Poncho/Rain suit Jacket/Coat Clothing Sleeping Bags Extra Blankets Pillows Snacks/Drinks Bug Repellent Extra Shoes Extra Socks Flashlights First Aid Kit Toiletries Fishing Poles Bait Tackle Halloween Costume Paper Towels *McKee Fall Adventure is a snow, rain or shine event* WET WEATHER CAMPING with KiDS Rainy weather, even minor thunderstorms do not have to interfere with your family s camping plans. By following the simple list below, you can make your camping experience safer and more enjoyable for everyone, rain or shine. SHELTER Make sure your tent has proven itself rain-worthy. If the tent is new, hose it down in the back yard several days before your trip and crawl inside to check for leaks. Let the kids help, if they d like! Allow the tent to dry thoroughly and then apply seam sealer to the leaky areas you discovered. Use a ground cloth beneath your tent, put a tarp under your tent and another one inside your tent (does not apply to wall tents). Make sure the tarp under the tent is tucked under so water running off the tent does not run onto the tarp. If it is raining when you arrive, either wait the storm out or pitch the tent you can set up fastest under the tarp. Be prepared for wind as well. Make sure all tents and flies are staked down well. Bring a sponge to mop up water or other spills inside the tent. COMFORT Bring the appropriate clothing for everyone rain gear, socks, camp shoes (shoes you don t mind potentially ruining), and bring plenty of spares. Stow items you will need for the evening/next morning (spare clothing, extra flashlight, etc.) in the tent so no one has to make a mad dash to get them when the rain hits. Store everything in re-sealable plastic bags (Ziploc) or some other waterproof container. Keep gear in the middle of the tent where it cannot rub up against tent walls, and make sure not to touch the walls of the tent. This will prevent moisture from getting inside. This is generally true anyway as tents tend to get wet from dew in the mornings even when it is not raining. Bring rain gear such as ponchos, not umbrellas. Umbrellas can be a lightning hazard and get easily messed up by the wind.

8 BEDDiNG DoWN FoR CoLD NiGHTS 1. A mummy style bag is warmer than a rectangular, as there is less space for your body to heat. Also, most mummy bags have a hood to help protect your head. 2. If you only have a rectangular sleeping bag, bring an extra blanket to pack around your shoulders in the opening to keep air from getting in. 3. Do not sleep with your head under the covers. Doing so will increase the humidity in the bag that will reduce the insulation properties of the bag and increase dampness. 4. Remember to air out your sleeping bag and tent, when weather permits. Perspiration and breath condense in the tent at night and the water will reduce insulating properties of your bag. 5. Wear a stocking cap to bed in order to reduce heat loss. 6. Wear a loose fitting hooded pull over type sweatshirt to sleep in. 7. Make a loose fitting bag from an old blanket or carpet padding to put both feet in when in your sleeping bag. 8. A bag liner made from an old blanket, preferably wool, will greatly enhance the bags warmth. 9. Insulate yourself from the ground as much as possible to avoid cold spots at the shoulders and hips. 10. Use a sleeping pad of closed cell foam instead of an air mattress. 11. A good rule of thumb is that you want 2 to 3 times the insulation below you as you have over you. 12. Use a ground cloth to keep ground moisture from your bag. Your body will warm up frozen ground to a point where moisture can become important. 13. Space blankets, if used as a ground cloth, will not reflect the body heat. Instead it will conduct the cold from the ground to your body. 14. Cold air will be above and below you if you sleep on a cot. 15. Put a hand warmer (in a sock) at the foot of your sleeping bag before getting into it. 16. Fill a canteen with hot water (not boiling) and place at foot of bag to keep warm. Be careful with plastic canteens. 17. Exercise before bedding down to increase body heat. This will help to warm your bag quicker. Be careful not to start perspiring. 18. Remove the clothes you are wearing before bedding down if they are damp with perspiration (especially socks). Put on dry clothing or pajamas and socks before entering the sleeping bag. 19. Before you get out of bed bring the clothes you plan to wear inside your bag and warm them up some before dressing.

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10 FIRST get your campsite assignment from the parking staff. Proceed to your campsite and drop your gear. Once you drop your gear, continue to your designated parking area THEN go back and set up your site. After you set up, go to the dining hall to check in. NOTE: Traffic is ONE WAY around the loop. Stay on the gravel road - DO NOT drive your vehicle into the campsite. DO NOT set up before you park your vehicle. Please keep traffic moving - there are a lot of people that need to drop gear too. DO NOT block the roadway. Campsites 1-7 Park Here Check-in at the dining hall (circled) to get your t-shirt, patch, and schedule. When you are done, park in your designated lot. Campsites 8-13, Staff Central and Keeneland Lawn Park Here

11 volunteer Form Trick or Treat Trail Station Contest Get your pack together and come up with a theme for your trick or treat station. The trail will be open from 7:00 PM - 8:15 PM. Electricity is available upon request. Please expect about 400 ghouls and goblins to stop by your station for tricks or treats. No scary themes. Please remember that stations should be age appropriate we want to encourage fun not fear. Stations will be judged in the following categories: * Best Overall * Best Teen Titan Theme * Most Original * Best Scout Themed Do you need electricity to your station? Yes No Pack # District Station Theme Unit Contact Phone Adult volunteer Form This event takes co-ordination by many people to make it a success. Some of those people are adults who have volunteered to work during the event. If you would like to help make this event a success, let us know. Fill out the following form and return it to the council office. Volunteers are expected to work one 4-hour shift during the event. You will receive a free t-shirt as a thank you for your help. All volunteers must attend a mandatory meeting on Friday night where you will received your t-shirt. Pack # Full Name (first and last) Phone Shirt Size Area Session Time Registration - Check in participants, help with session registration, etc. Registration and Check-in Friday 5:30-8:00 PM AND Saturday 7:00-8:30 AM This is a split session. You must work both times to get credit. Kitchen - Duties include food prep, serving and clean up Pumpkin Decorating Shooting Sports Breakfast Saturday Morning Lunch Saturday Dinner Saturday Clean Up Sunday Morning Morning Session Afternoon Session Morning Session Afternoon Session 6:30-10:30 AM 10:30 AM - 2:30 PM 4:00-8:00 PM 6:30-10:30 AM 8:00 AM - Noon 1:00-5:00 PM 8:00 AM - Noon 1:00-5:00 PM Area Session Field Games Morning Session Afternoon Session Fall Festival Morning Session Afternoon Session Crafts Morning Session Afternoon Session Inflatables Morning Session Afternoon Session Time 8:00 AM - Noon 1:00-5:00 PM 8:00 AM - Noon 1:00-5:00 PM 8:00 AM - Noon 1:00-5:00 PM 8:00 AM - Noon 1:00-5:00 PM Newton s Attic Rocket Launch Morning Session 8:00 AM - Noon Please indicate your preference 1 through 3 Please mail this form to the council office by October 11 th if you would like to volunteer Mail to: McKee Fall Adventure, 2134 Nicholasville Rd., Ste. 3, Lexington, KY Fax: to sstone@bsamail.org

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13 McKee Fall Adventure 2018 Registration Form Page 1 Use one form for each Scout FAMILY who will attend! - Do not register as a group - group registrations will be returned for correction. BOTH OF THE FOLLOWING FORMS MUST BE FILLED OUT TO ATTEND 1) THIS TWO PAGE REGISTRATION FORM (2 sides) 2) PLUS BLUE GRASS COUNCIL STANDARD RELEASE FORM (attached) T-shirts guaranteed if received in the council office by October 11th, No shirt guaranteed if registered after October 11th Final Registration Deadline will be October 20th or until we are full, whichever comes first Registrant Information: Adult Name: Pack #: District: Street: Daytime Phone: City/Zip: Home Phone: Address Overnight Camping (check one) Friday night only Saturday night only Friday & Saturday Night Please List any Medical or Dietary Needs Event Fees: Cub Scout - $45 X $ Sibling - $20 each X $ Adults - $20 each X $ Additional T-shirts (price listed by size) $ Late Registration Fee (after October 11th) $20 $ TOTAL COST $ Payment Method : Cash Check Credit Card: Visa MC AmEx Discover Card #: Expiration Date: Security Code: Return this section with payment to: Blue Grass Council, McKee Fall Adventure, 2134 Nicholasville Rd., Ste. 3, Lexington, KY Please Make checks to: Blue Grass Council, BSA Credit Card Registrations can be faxed to: (859) Event Code: 6CSMFA *100640* FOR OFFICE USE ONLY PAID: INVOICE #: DATE:

14 McKee Fall Adventure 2018 Registration Form Page 2 Use one form for each Scout FAMILY who will attend! Do not register as a group - group registrations will be returned for correction. BOTH OF THE FOLLOWING FORMS MUST BE FILLED OUT TO ATTEND 1) THIS TWO PAGE REGISTRATION FORM (2 sides) 2) PLUS BLUE GRASS COUNCIL STANDARD RELEASE FORM (attached) Adult Name: Pack #: District: *There must be one Cub Scout and one Adult listed per registration Participant Type Activity Sessions T-Shirt Sizes Name (First & Last) Cub Scout Rank (Tiger, Wolf, Bear, Webelos 1 Webelos 2) Adult 4X Adult 3X Adult 2X Adult X-Large Adult Large Adult Medium Adult Small Youth Large Youth Medium Webelos Climbing (sessions3 & 4 only) Field Games Newtons Attic Rocket Launch (Sessions 1 & 2 only) Inflatables Nature Hike Pumpkin Decorate Fall Festival Shooting Sports Sibling Adult Cub Scout Example *REQUIRED* (Cub Scouts only - indicate session number under activity) Shirts are included in the cost for Cub Scouts Volunteer t-shirts are free Each of these activities is one session long and available for All others cost as listed every session $10 $10 $10 $10 $10 $10 $11 $12 $13 Cost per Participant Joe Cub Scout Bear X $45.00 $20.00 **Late Registrations** T-Shirts will be guaranteed for paid registrations received in the council office by October 11 th. T-shirts for late registrants may not be available. There will be no re-orders. Total Payment Due ** $20 Late Fee applied after October 12th

15 Blue Grass Council Standard Release Form (*REQUIRED FOR PARTICIPATION IN EVENTS AND ACTIVITIES*) Youth Participant Name(s) Adult Participant Name(s) HOLD HARMLESS I understand that participation in Scouting activities involves a certain degree of risk and can be physically, mentally, and emotionally demanding. I also understand that participation in these activities is entirely voluntary and requires participants to abide by applicable rules and standards of conduct. In case of an emergency involving me or my child, I understand that every effort will be made to contact the individual listed as the emergency contact person. In the event that this person cannot be reached, permission is hereby given to the medical provider selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for me or my child. I have carefully considered the risk involved and give consent for myself and/or my child to participate in these activities. I approve the sharing of the information on this form with BSA volunteers and professionals who need to know of medical situations that might require special consideration for the safe conducting of Scouting activities. I release the Boy Scouts of America, the Blue Grass Council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with the activity from any and all claims or liability arising out of this participation. Without Restrictions With special consideration or restrictions (list) TALENT RELEASE AGREEMENT I hereby assign and grant to the Blue Grass Council and the Boy Scouts of America the right and permission to use and publish the photographs/film/videotapes/electronic representations and/or sound recordings made of me or my child at all Scouting activities, and I hereby release the Boy Scouts of America, the Blue Grass Council, the activity coordinators and all employees, volunteers, related parties or other organizations associated with the activity from any and all liability from such use and publication. I hereby authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage, and/or distribution of said photographs/ film/videotapes/electronic representations and/or sound recordings without limitation at the discretion of the Boy Scouts of America, and I specifically waive any right to any compensation I may have for any of the foregoing. Yes No EMERGENCY CONTACT INFORMATION Primary: Name Phone ( ) Relationship to participants Second Name Phone ( ) Relationship to participants I understand that, if any information I/we have provided is found to be inaccurate, it may limit and/or eliminate the opportunity for participation in any event or activity. Parent/Guardian Printed Name Signed Date